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1 Preproposal Conference RFP 1-11-C047 Risk Management Information System (RMIS) March 15, 2011
2 Disclaimer The information contained in this presentation is for informational purposes only In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence
3 LDBE Participation Requirements This RFP has a 0% Local Disadvantaged Business Enterprise (LDBE) participation requirement. Firms located within a 100-mile radius and whose 3 year average gross receipts, including all affiliates, do not exceed the specified size standards d are eligible ibl for consideration For any LDBE/MBE/WBE information, including other LDBE size standards, contacts the Equal Opportunity Programs Department at , Anne Lewis
4 Summary of Solicitation Performance Period: Four (4) years from date of contract award Options: Two (2) One-year options at the Airports Authority s discretion Anticipated i t award/start t date: By August 1, 2011 The contract award will be for a fixed-unit-priced indefinite quantity contract Terms and Conditions of the Solicitation/Contract are not negotiable in any material way
5 Proposal Requirements Proposals are due on April 5, 2011 by 2:00 PM local time at the address indicated on the solicitation Price is only one of several criteria i upon which h proposals will be evaluated. Refer to Section X, Attachment 03, EVALUATION CRITERIA AND PROPOSAL SUBMISSION REQUIREMENTS
6 Proposal Submissions Part 1 Representation Package Submit an original and one (1) copy of the following documents: Solicitation Offer and Award Page Representations and Certifications, Section IV Section VI, Special Provisions, Use of Contract by Other Jurisdictions Failure to extend a contract to any participating Jurisdiction will have no effect on consideration of proposals Exhibit A Voluntary Efforts to Obtain MBE/WBE Participation Attachment 04, Federal Requirements Addendum
7 Proposal Submissions Part 2 Price Proposal Submit an original and one (1) copy of the following documents: Price Schedule, Section III Exhibit D1, Contract Participation Form
8 Contract Participation Form (Exhibit D1)
9 Proposal Submissions Part 3 Technical Proposal Submit an original and Five (5) copies Do not include any reference to price. Submit on typewritten 8 ½ x 11 plain white paper. Assemble in a three ring binder or staple. No other binding methods are acceptable. The outside cover will identify the Offeror s name and address and the words Technical Proposal and Risk Management Information System (RMIS) Services. Do not exceed Fifty (50) double-spaced, single-sided pages. Exhibits and samples of previous work are not included in the 50-page limit. The use of pre-printed material, such as marketing information, is not recommended Address the evaluation criteria in the order they are presented. Number each page with the section and sub-section number and page number
10 Evaluation Criteria Criterion 1: Past Performance Criterion 2: Technical Approach Criterion 3: Management Approach Criterion 4: Price - Section III, Price Proposal submitted in a Separate Envelope Part 2
11 Scope of Services The purpose of this Request for Proposal is to select a service provider to provide a Risk Management Information System (RMIS) for the Metropolitan Washington Airports Authority (Airports Authority), a public body politic and corporate, responsible for managing a multimodal transportation system that includes: two large airports; a toll road; and construction of a heavy rail rapid transit line. The RMIS service provider shall provide software, tech support and services to meet Airports Authority requirements stated in the Statement of Work and comply with applicable Federal, State and/or local regulations, such as Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of 2007 (MMSEA). The Airports Authority will consider any model for delivery of the required services. An Application Service Provider model is preferred.
12 Scope of Services Shall provide information security controls over and segregation of Airports Authority data as demonstrated by a current satisfactory Statement of Auditing Standards (SAS) No. 70, Type II report or equivalent prepared by a qualified independent assessor is required and must be submitted annually. Must have, maintain, and provide the ability to report data to the Centers for Medicare & Medicaid for compliance with Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of 2007 (MMSEA). Proven reliability with a minimal up time of 99.98%. All data provided to Contractor and data inputted to the RMIS from the Airports Authority, its TPAs, insurers or other entities shall be the exclusive property of the Airports Authority.
13 On-Line Resources The Preproposal Conference Attendees List and this presentation will be posted to the Airports Authority website, All questions must be submitted through the Airports Authority website by 3:00 PM March 16, 2011 Answers to all questions received will be posted Answers to all questions received will be posted on-line, and all registered Planholders will be notified
14 Planholder List:
15 QUESTIONS
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