BOARD OF COMMISSIONERS

Transcription

1 BOARD OF COMMISSIONERS 1 S. Main St., 9 th Floor Mount Clemens, Michigan ~ Fax: FINANCE COMMITTEE WEDNESDAY, MARCH 19, 2014 FINAL AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Adoption of Agenda 4. Chairman s Comments 5. Public Participation (five minutes maximum per speaker, or longer at the discretion of the Chairperson related only to issues contained on the agenda) 6. Recommendation from Government Operations Committee Meeting: a) Budget Amendment/Senior Secretary Position/Clerk/Register of Deeds (attached) ($73,934) (page 1) 7. Recommendations from Justice and Public Safety Committee Meeting: a) Budget Amendment/Strategic Traffic Enforcement Program/Sheriff (attached) ($224,980) (page 11) b) Budget Amendment/Fund 350/Emergency Management ($4,916,849) (attached) (page 17) c) CGAP Fire Interlocal Agreement/Emergency Management (page 21) (attached) d) 2013 Homeland Security Grant Program Interlocal Funding Agreement/ (attached) Emergency Management (page 51) MACOMB COUNTY BOARD OF COMMISSIONERS David J. Flynn Board Chair Kathy Tocco Vice Chair Mike Boyle Sergeant-At-Arms District 4 District 11 District 10 Toni Moceri District 1 Marvin Sauger District 2 Veronica Klinefelt District 3 Robert Mijac - District 5 James Carabelli District 6 Don Brown District 7 Kathy Vosburg District 8 Fred Miller District 9 Bob Smith District 12 Joe Sabatini District 13

2 FINANCE COMMITTEE FINAL AGENDA MARCH 19, 2014 PAGE 2 8. Recommendations from Economic Development Committee Meeting: a) Budget Amendment/Salt River Marsh Grant/Planning and Economic (attached) Development ($25,000) (page 96) b) Budget Amendment/Grant Fund 361/Planning and Economic Development (attached) ($140,000) (page 104) c) Budget Amendment/Brownfield Revolving Grant/Planning and Economic (attached) Development ($1,000,000) (page 114) d) Budget Amendment/Macomb Literacy Partners/Finance ($17,200) (page 123) (attached) 9. Contract with Macomb Literacy Partners/Planning and Economic Development (attached) ($50,000) (page 127) 10. Recommendations from Health and Human Services Committee Meeting: a) Health Department Medical Reserve Corps New 2014 Challenge Award (attached) from National Association of County and City Health Officials for $20,000 (page 135) b) Budget Amendment/Health/Health Grant Fund/Detroit Metro Spice (attached) Learning Collaborative ($5,000) (page 140) c) Budget Amendment/Health/Health Grant Fund/Oral Health Coalition ($2,000) (attached) (page 146) 11. Recommendations from Infrastructure Committee Meeting: a) Contract with A+ Tree Service for County-wide Tree and Stump Removal/ (attached) Department of Roads (page 151) b) Contract with MDOT for Paving of Mound Road from 28 to 29 Mile/Department (attached) of Roads (page 164) c) Contract with MDOT for Widening of Van Dyke from 25 to 26 Mile Road/ (attached) Department of Roads (page 179) 12. Appointment of Law Firm (page 194) (attached) 13. Adoption of Proclamations: a) Commending Ida Brueggeman 100 th Birthday (offered by Sauger) (page 195) (attached) b) Commending Sycamore Hills Golf Club on Being Selected as the 2013 (attached) Golf Course of the Year (offered by Sabatini) (page 196)

3 FINANCE COMMITTEE FINAL AGENDA MARCH 19, 2014 PAGE Correspondence 15. New Business 16. Public Participation (five minutes maximum per speaker or longer at the discretion of the Chairperson) 17. Adjournment MEMBERS: Miller-Chair, Moceri-Vice-Chair, Boyle, Brown, Carabelli, Flynn, Klinefelt, Mijac, Sabatini, Sauger, Smith, Tocco and Vosburg

4 1 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: From: Date: RE: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive f{- March 3, 2014 Agenda Item- Clerk/Register of Deeds, Budget Amendment-Senior Secretary Position Attached you will find documentation and a resolution from County Clerk/Register of Deeds, Carmella Sabaugh, to increase the County Clerk's annual budget by $73,934 to fund the addition of a Senior Secretary to Clerk/Register of Deeds staff. This resolution will be funded from the 2014 General Fund balance and continue as an annua l budgeted expense thereafter. The primary purpose of this position is to provide a Clerk to the Civi l Service Commission, which is statutorily mandated by Public Act 298, , Section 5. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget amendment for the additional Senior Secretary to Clerk/Register of Deeds staff as stated above. PJL/smf cc: Eric Herppich Peter Provenzano Todd Schmitz One South Main '' 8'h Floor '~ Mt. Clemens, Michigan '~ Phone (586) * Fax (586)

5 2 RESOLUTION Resolution to: Increase the County Clerk's annual budget by$ 73,934 the Clerk I Register of Deeds staff. This amount is: Salaries and Wages=$ 41, Fringes and Benefits= 32,673 to fund the addition of a Senior Secretary to This resolution will be funded from the 2014 General Fund fund balance and continue as an annual budgeted expense thereafter. Government Operations Committee AdditiomiJ Bacl<g-round Information (If Needed): Carmella Saba ugh, County Clerk I Register of Deeds, eliminated 20 positions in 2008 to help alleviate the county-wide budget issues at that time. One of the positions eliminated was Senior Secretary. That staff person was primarily responsible for providing the mandated clerical services for the Civil Service Commission along with various other clerical duties. The Civil Service Commission clerk duties have been assigned to other employees ~ previously the Administrative Secretary to the County Clerk and currently the Supervisor of Vital Records. However, the volume of work has increased significantly and can no longer be absorbed by other personnel. Attached is data which supports the increased time and responsibility required to process and support the Civil Service Commission and the increasing number of dispatchers, deputies and command staff at the MCSO. - _- - Committee - -Meeting Date -.. -

6 3 Todd Schmi1z Deputy Clerk Carmel/a Sabaugh Macomb County Clerk/Register of Deeds Craig A. Jones Depuly Register of Deeds February 24, 2014 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml OFFICE OF COUNTY CLERK I REGISTER OF DEEDS REQUEST APPROVAL/ ADOPTION OF Request for Senior Secretary Position for Clerk's Office SUBJECT: :. \. County Clerk I Register of Deeds requests funding for one Senior Secretary position. ITIS RECOMMENDED THAT THE EXECUTIVE SUBMITTO THE BOARD:.. ' A request to fund the addition of the position of Senior Secretary to the County Clerk I Register of Deeds staff and that the funding come from the 2014 General Fund fund balance and continue as an annual budgeted expense thereafter. :..... :.. ' PURPOSE/ JUSTIFICATION: The primary purpose of this position is to provide a Clerk to the Civil Service Commission, which is statutorily mandated by Public Act 298, , Sec. 5, which states the Clerk shall supply"... all necessary clerical and stenographic services for the work of the Civil Service Commission." Since 2008 when the County Clerk I Register of Deeds reduced her staff by 20 positions due to the serious budget issues facing the County, these duties have been absorbed by other Clerk's Office personnel. However, the increased time and responsibility required to serve the Civil Service Commission and the increased number of dispatchers, deputies and command staff at the MCSO make it necessary to request this additional position. FIScAL IMPACT/ FINANCING: This funding will come from the 2014 General Fund fund balance in the amount of! $ and continue as an annual budgeted expense in the County Clerk I Register of Deeds budget as follows: SalariesandWages=$ 41, Fringes and Benefits= 32,673 cl~rk'~~: Office 40 North Main Street, 1' 1 Floor Mount Clemens, Ml : Fax: macombgov.org/clerksoffice clerksoffice@macombgov.org Fax-on-Demand: Reaister of Deeds 32 Market Street Mount Clemens, Ml ; Fax: macombgov.org/registerofdeeds registerofdeeds@macombgov.org

7 4 Request for Senior Secl'etary Position for Clel'/c'E O.ffrce OFFiCE OF COUNIY CLERK I REGISTER OF DEEDS FACTS AND PROVISION /legal REQUIREMENTS: These duties are statutorily mandated by Public Act 298 of 1966, 51/355, Sec. 5, which established the Civil Service Commission. CONTRACTING PROCESS: Not applicable. IMPACT ON CURRENT SERVICES (PROJECTS): The addition of Senior Secretary will assure efficient clerical services to the Civil Service Commission.. by expediting the duties required to meet the increasing needs of the Macomb County Sheriffs Office and the Clerk I Register of Deeds office in general. Respectfully submitted, Signature Carmella Sabaugh OFFICE OF COUNTY CLERK I REGISTER OF DEED~ 21Page

8 APPLICATIONS RECEIVED AND APPLICANTS HIRED DISPATCHER CORRECTIONS OFFICER CORRECTIONS APPLICATIONS DISPATCHERS HIRED APPLICATIONS RECEIVED OFFICERS HIRED RECEIVED so NUMBER OF NEW HIRES 2011''- ' (vtd} ' *in process ERGOMETRIC DISPATCHER VIDEO TESTS ADMINISTERED {vtd} 7/1/11 4 7/9/12 6 3/21/ /20/ /6/ /18/ /23/ /24/ /24/ /6/13 16 TOTAL

9 6 EFFECTIVE DATE: 05/25/12 ClASSIFICATION TITLE: Senior Secretary DEPARTMENT: Varies F.L.S.A. STATUS: Non-exempt MACOMB COUNTY CLASSIFICATION/POSITION DESCRIPTION APPOINTING AUTHORITY: Department Head or Deputy Department Head GENERAL RESPONSIBILITIES: Under direction, pelforms administrative and secretarial support tasks of an independent and confidential nature; may perform the following tasks depending upon the assigned department: types letters, reports, forms, records and other materials; transcribes dictation; maintains files; schedules meetings; and answers telephone; exercises independent judgment in adapting work procedures to new situations and in performing varied administrative and secretarial support services to relieve the Department Head or Deputy Department Head of clerical work and some administrative duties; may exercise direction over the work of other clerical employees; operates standard office equipment such as typewriters, personal computers, facsimile machines, copiers, calculators and adding machines; performs related duties as assigned. ESSENTIAL FUNCTIONS: Petforms administrative and secretarial support tasks of an independent and confidential nature. Prepares administrative records, records action taken, and ensures necessary documents and records are accurate and available for administrative decision making. Compiles and types reports and correspondence of a sensitive and/or confidential nature. Drafts routine correspondence such as acknowledgements, responses to questions on factual matters and follow-up of previous communications. Types correspondence, proposals, forms, letters, records and other materials. Serves as liaison for the Department Head or Deputy Department Head to communicate assignments, requests or information to staff members, to other County employees or the general public. Organizes and maintains the Department Head's or Deputy Department Head's files and work schedule. Screens and routes correspondence, reports and information for the Department Head or Deputy Department Head and other designated staff.

10 7 Senior Secretary Page 2 ESSENTIAL FUNCTIONS (continued): Makes duplicate copies of reports and information which is then routed to proper persons, departments and/or filed. Schedules meetings, appointments and makes travel arrangements. Receives, screens and routes telephone calls; exercises discretion in the release of information including the method and priority of handling. Assists others in determining needs and explaining office or departmental policies and procedures; and initiates necessary action to assist administratively. Bends, stoops and reaches in order to file, search for and retrieve records and documents. Lifts, moves and carries equipment and supplies that weigh up to 25 pounds. Operates standard office equipment such as typewriters, personal computers, facsimile machines, copiers, calculators and adding machines. Comply with P.A. 390, as amended, known as the State's Emergency Management Act and the County's Emergency Management resolution as well as related plans, policies and procedures covered by these statutes. ADDITIONAL FUNCTIONS: May provide clerical support to the professional staff members of the department as directed. May provide administrative direction over an assigned work area, project and/or function. May exercise direction over the work of other clerical employees. May transcribe dictation. The statements contained in this position description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job duties performed. EDUCATION, TRAINING AND EXPERIENCE: Possession of a high school diploma or a certificate of successful completion of the General Educational Development Test. Associate Degree in Business Information Systems or a directly related field from an accredited college is preferred.

11 8 Senior Secretary Page 3 EDUCATION, TRAINING AND EXPERIENCE (continued): A minimum of four (4) years of progressively responsible clerical experience, preferably in a senior secretarial capacity. Successful completion of the probationary period for the position of Senior Secretary. Be physically able to perform the essential functions of the position, with or without, reasonable accommodation. ADDITIONAL QUALIFICATIONS: Ability to work independently and meet deadlines with limited supervision. Comprehensive knowledge of Word, Excel, PowerPoint and the Internet. Comprehensive knowledge of office terminology, procedures and equipment; and of business arithmetic and English. Comprehensive knowledge of professional standards for office management, such as filing, records management and office procedures. Ability to organize ~tnd perform multiple tasks simultaneously. Ability to maintain a high level of confidentiality which is necessary when dealing with the public, Department Heads and other staff. Ability to make relatively complex mathematical computations rapidly and accurately. Ability to maintain complex clerical records and prepare reports from such records. Ability to make decisions in accordance with laws, ordinances, regulations and established policies and procedures. Ability to follow complex written and oral directions. Ability to organize and direct the work of other clerical employees. Ability to establish and maintain effective working relationships with staff, Department Heads and the public.

12 9 Senior Secretary Page4 ADDITIONAL QUALIFICATIONS (continued): Ability to conduct oneself with tact and courtesy. HUMAN RESOURCES AND LABOR RELATIONS DEPARTMENT APPROVAL:!'-. _}J_. ~.,J NAME: Eric Herppich SIGNATURE:?AIIt.tl HI_~ TITLE: Director, Human Resources and Labor Relations DATE: May 25, 2012

13 10 ANTHONY M. WICKERSHAM OFFICE OF THE SHERIFF March 3, 2014 Kent B. Lagerquist UNDERSHERIFF Carmella Sabaugh Macomb County Clerk/Register of Deeds 40 N. Main, 1st Floor Mt. Clemens, MI RE: New Senior Secretary Position Dear Ms. Sabaugh: This letter is in support for a new Senior Secretary position in the Macomb County Clerk's Office to assist with the Sheriff's Civil Service Commission. We have had an increase in hiring due to retirements and promotions which, in turn, requires the present staff to use much more time for the processing of applications. In addition, we are adding new employees due to the contracts with Clinton Township and Sterling Heights for dispatching services. The new position would be extremely beneficial to keep the process flowing in a timely fashion. Respectfully, Anthony M. Wickersham Macomb County Sheriff gs Elizabeth Rd. * Mt Clemens, Michigan Phone (586) FAX# (586)

14 11 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: From: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive t1- Date: February 27, 2014 RE: Agenda Item -Sheriff, Budget Amendment-Strategic Traffic Enforcement Program Attached you will find documentation and a resolution from Sheriff Wickersham, to amend the Sheriff's 2014 fiscal year grant budget in the amount of $224,980. Approval of this amendment to the budget will allow the Sheriff's Office to accept the Strategic Traffic Enforcement Program Grant from the Office of Highway Safety Planning. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget amendment for the Strategic Traffic Enforcement Program as stated above. PJL/smf cc: Anthony Wickersham

15 12 MACOMB COUNTY, MICHIGAN,_BB Resolution to: RESOLUTION Concur with the Sheriff's request to amend the Sheriff's 2014 fiscal year grant budget in the amount of $224,980. Additional Background Information (If Needed): The approval of this amendment to the Budget will allow the Sheriff's Office to accept the Strategic Traffic Enforcement Program Grant from the Office of Highway Safety Planning. Committee Meeting Date

16 :--[... :.... ~.\--.':T /26/2014 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Macomb County Sheriff's Office REQUEST APPROVAL/ ADOPTION OF Budget Amendment Request Strategic Traffic Enforcement Program - Budget Amendment ;t;\!s-~ 'Jig.~~m.!Yl;i)!i.~N~@~~::m~Ar;wa~;gx:gti:0.wJ~E: $-vjfwjj;ro:t:hes~9~t{p, ;;, -.. _; : --- : :; ;:~-- ~' {... _ -_-_... Y r- :;~ -. N-'-:.'i.. ;~ >;; : -_ ; Recommendation to amend the Sheriff's Grant Budget for fiscal year ending September 30, 2014 in the amount of $224,980. The approval of this amendment to the Budget will allow the Sheriff's Office to accept the Strategic Traffic Enforcement Program Grant from the Office of Highway Safety Planning. This amendment to the Budget will increase intergovernmental revenues to $224,980 with corresponding expenditures as follows: Salaries & Wages- $170,401 and Fringe Benefits- $54,579. These funds will be distributed to participating law enforcement agencies

17 I 14 ;.. ~... Budget Amendment Request Macomb County Sheriffs Office This program is based upon crash data and focuses enforcement on impaired driving and safety belt use as the greatest opportunities for addressing crashes, fatalities and injuries. The Office of Highway Safety Planning has designated the Macomb County Sheriff's Office as the Director of this Traffic Safety Grant, responsible for administering the Grant. These funds will provide for additional enforcement opportunities as part of a collaborative effort among eleven local law enforcement agencies (Chesterfield Twp., Clinton Twp., Eastpointe, Fraser, Richmond, Roseville, Shelby Twp., Sterling Hgts., St. Clair Shores, Utica and the Macomb County Sheriff's Office). Respectfully submitted, Signature Macomb County Sheriff's Office 21Page

18 15 ANTHONY M. WICKERSHAM OFFICE OF THE SHERIFF KENT B. LAGERQUIST UNDERSHERIFF February 26, 2014 Mark Deldin, Deputy County Executive Macomb County Executive Offices 1 South Main, 8th Floor Mt. Clemens, Michigan RE: Budget Adjustment- TRAFFIC GRANT Dear Mr. Deldin: The Michigan Office of Highway Safety Planning (OHSP) has approved $224,980 in federal funds for the "Strategic Traffic Enforcement Program" for the grant period of October 1, 2013 through September 30,2014. This program, based upon crash data, focuses enforcement on impaired driving and safety belt use as the greatest opportunities for addressing crashes, fatalities and injuries. These funds will provide for additional enforcement opportunities as part of a collaborative effort among eleven local law enforcement agencies (Chesterfield, Clinton Twp, Eastpointe, Fraser, Richmond, Roseville, Shelby Twp, Sterling Heights, St. Clair Shores, Utica and the Macomb County Sheriff's Office). OHSP has designated the Macomb County Sheriff's Office as the director of this traffic safety grant, responsible for administering the grant. We are requesting that the budget for the Sheriffs Grant fund for the fiscal year ending September 30, 2014 be amended to allow the Sheriff's Office to accept this grant. This amendment will increase intergovernmental revenues to $224,980 with corresponding expenditures as follows: salaries & wages ~ $170,401; fringe benefits~ $54,579. This request has been discussed with Finance and they are in agreement with this request. Please contact me, if you have any questions or concerns. Respectfully, ~$[~ Sheriff Anthony Wickersham Macomb County Sheriffs Office gs Elizabeth Rd. * Mt. Clemens, Michigan * Phone (586) * FAX# (586)

19 ..,..., <:.<'::5::-::: -:-: ::-.:.. ':.'.".'...,... :.::... - ::.>.. ~'_:.:~ _:_:, : : 16 RICK SNYDER GOVERNOR STATE OF MICHIGAN DEPARTMENT OF STATE POLICE LANSING COL. KRISTE KIBBEY ETUE DIRECTOR January 17, 2014 Sheriff Anthony Wickersham Macomb County Sheriffs Office Elizabeth Road Mt. Clemens, Michigan Dear Sheriff Wickersham: RE: FY2014 Traffic Enforcement Grant Site Selection The Office of Highway Safety Planning (OHSP) has determined the counties eligible for FY2014 Traffic Enforcement Grant Projects which will provide the greatest opportunities for reductions in crashes, fatalities, and injuries. Using five years of crash data, your county has been selected to participate in this grant program. The focus will be on enforcement of impaired driving and seat belts. A grant orientation webinar will be scheduled to provide more information regarding this year's traffic enforcement plan. Your project will be eligible for $225,000 in Section 402 grant funding to address the traffic safety problems in your county. Notify your OHSP grant coordinator, Ms. Pat Eliason at (517) of your acceptance no later than Friday, January 30, OHSP looks forward to building upon the tremendous traffic safety successes our state has achieved in recent years. We extend our appreciation for your ongoing commitment. Enclosure cc: Sgt. Jeffrey Gornicki MICHIGAN OFFICE OF HIGHWAY SAFETY PLANNING 333 SOUTH GRAND AVENUE P.O. BOX LANSING, MICHIGAN 4B909 (517}

20 17 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: From: Date: RE: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive f{- February 26, 2014 Agenda Item- Emergency Management, Budget Amendment for Fund 350 Attached you will find documentation and a resolution from Emergency Management & Communications Director, Vicki Wolber to approve the FY 2014 budget amendment request resulting in a net increase of $4,916,849 in Fund 350. Emergency Management has received three new grant agreements for federal Homeland Security Grant Program (HSGP) funding. New budgets need to be established for each of the awards and therefore increase our Fund 350. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget amendment for the Fund 350 as stated above. PJL/smf cc: Vicki Wolber One South Main 1 ' 8'h Floor * Mt. Clemens, Michigan '~ Phone (586) ,., Fax (586)

21 18 Resolution to: RESOLUTION Approve the FY 2014 budget amendment request from Emergency Management & Communications resulting in a net increase of $4,916, in Fund 350. Additional Background Information (If Needed): Committee Meeting Date

22 ~m~ ~ -<.. ~c:'hagp.~ Mark A. Hackel County Executive MACOMB COUNTY LUI"''IIl:L Communications & Technology Center February 25, 2014 Date EMERGENCY MANAGEMENT & COMMUNICATIONS 117 South Groesbeck Highway + Mount Clemens, Michigan Phone: Fax: Victoria Wolber, PEM Director David Mcintyre Emergency Program Manager Office of County Executive County of Macomb One South Main, 8 1 h Floor Mount Clemens, Ml Emergency Management & Communications REQUEST APPROVAL/ ADOPTION OF Budget Amendment for Fund 350 A resolution to approve a budget amendment increase in the amount of $4,916, for the receipt of federal grant money. Our the last several months our office has received three new grant agreements for federal Homeland Security Grant Program (HSGP) funding. The first grant agreement is for the FY 2013 Homeland Security Grant Program. Our office serves as the fiduciary for the Region 2 Urban Area Security Initiative (UASI) Board which administers this grant funding. This Board consists of representatives from the City of Detroit, and the counties of Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne. The FY 2013 grant award is in the amount of $4,727, The second and third grant agreements are for the FY 2012 & FY 2013 Operation Stonegarden Grant Programs {OPSG). We administer these grant programs for certain law enforcement agencies that have jurisdiction along the Canadian border. The FY 2012 OPSG award is in the amount of $100, and the FY 2013 OPSG award is in the amount of $89, We need to establish new budgets for each of these awards and therefore increase our Fund 350 in the total amount of $4,916, This is an increase in federal funding to our Fund 350 which consists of all of our federally funded grant programs.

23 20 Budget Amendment for Fund 350 Emergency Management & Communications ~~~.!$A~P ~~tqy!?!9n:1 : As fiduciary for these grants we need to provide a means to account for the revenues and expenditures as provided for in these three grant programs. ~.tqf.t~g_g~i [~M~N!~:,.Ji~::L,i~:..... i c:.:q.nlj~a~!jj'~~; RJ3Q s~?2'l ;t;;'l:!. 'i - :....:... ;~. dl11i'...'ui~..";;_;:~;.. No contracting process is necessary for this budget amendment request. However, the county's Contract Review policy was followed for the execution of the 2013 Homeland Security Grant Agreement and both the FY 2012 & FY 2013 Operation Stonegarden Grant Agreements. \)J0.~AQI Q.~. C:.: Q ~~~N ]L S~R\I(Q~S: (;pi{q) gqrsl: There is no impact on our current services, as the management and administration of these grants are provided for by our grant staff for this purpose and financed under the grants themselves. Respectfully submitted, ~ Signature Vicki Wolber Emergency Management & Communications 21 Page

24 21 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executive f{- Date: February 4, 2014 RE: Agenda Item- Emergency Management, CGAP Fire lnterlocal Agreement Attached you will find documentation and a resolution from Emergency Management & Communications Director, Vicki Wolber, to approve the CGAP Fire lnterlocal Agreement with the townships of Clinton and Harrison and the cities of Mt. Clemens and Sterling Heights, which includes a $15,000 match amount from the County for a fire department consolidation feasibility study. The purpose of this interlocal agreement is to implement the terms and conditions of the 2013 CGAP award for a feasibility study for the consolidation of these four jurisdictions' fire departments into one county fire department. The 2013 CGAP is a grant offered through the State of Michigan and collectively we were awarded $50,000 or 25% of the estimated cost of the study, which is $200,000. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the CGAP Fire lnterlocal Agreement as stated in the attached resolution. PJL/smf cc: Vicki Wolber

25 22 MACOMB COUNTY, MICHIGAN Resolution to: RESOLUTION Approve the CGAP Fire lnterlocal Agreement with the townships of Clinton and Harrison and the cities of Mt. Clemens and Sterling Heights, which includes a $15,000 match amount from the County for a fire department consolidation feasibility study. Additional Background Information (If Needed): Committee Meeting Date

26 EMERGENCY MANAGEMENT & COMMUNICATIONS Emergency Management Office 117 S. Groesbeck Mount Clemens, Michigan Phone: (586) Fax: (586) Mark A. Hackel County Executive January 18, 2014 Victoria Wolber, PEM Director David Mcintyre Emergency Program Manager Date Office of County Executive County of Macomb One South Main, 8th Floor Mount Clemens, Ml Highlight & Replace this w/department/agency Name REQUEST APPROVAL/ ADOPTION OF CGAP Fire lnterlocal Agreement SUBJECT: Competitive Grant Assistance Program (CGAP) Fire lnterlocal Agreement for the participation in a feasibility study for the consolidation of the fire departments from the townships of Clinton and Harrison and the cities of Mt. Clemens and Sterling Heights. IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: The attached CGAP Fire lnterlocal Agreement. PURPOSE /JUSTIFICATION: Attached is a CGAP (Competitive Grant Assistance Program) Fire lnterlocal Agreement between the county, the townships of Clinton and Harrison and the cities of Mt. Clemens and Sterling Heights. The purpose of this interlocal agreement is to implement the terms and conditions of the 2013 CGAP award for a feasibility study for the consolidation of these four jurisdictions' fire departments into one county fire department The 2013 CGAP is a grant offered through the State of Michigan and collectively we were awarded $50,000 or 25% of the estimated cost of the study, which is $200, There are several stages to this project with the first step being the need to approve the interlocal agreement. The interlocal agreement references the match amount required by ails participating communities and the local fire unions, as well as outlining the duties and responsibilities of each. Emergency Management & Communications will serve as the administrative and fiduciary representative for the grant award and fulfilling the obligations under the interlocal agreement. Once the interlocal agreements have all been approved, representatives of the five jurisdictions and the unions will work together on fulfilling our requirements. Subsequent steps in this process include: a) creation of a request for proposal (RFP) document; b) issuance of the RFP; c) review, selection and recommendation of a successful bidder; d) bid award and approval; e) budget amendment request for the final RFP contract amount; f) completion of study. The interlocal agreement was drafted in cooperation with Corporation Counsel and is for the initiation and completion of a feasibility study only. The interlocal agreement does not bind the county or any other participating agency beyond the completion of the study. FISCAL IMPACT/ FINANCING: As a participant in the study, Macomb County is required to provide up to a $15,000 match for the cost of the study. Further, as the fiduciary for this grant, the county will be required to process a budget amendment for the full amount of the contract that is awarded to the successful bidder in order to create a budget to process the payments and receivables for the entire cost of the study.

27 24 CGAP Fire Interlocal Agreement Highlight & Replace this w!department/agency Name FACTS AND PROVISION/ LEGAL REQUIREMENTS: The county and all participating entities must follow the grant provisions as well as the provisions provided for in the interlocal agreement. CONTRACTING PROCESS: The county's Contract Review process was followed as will subsequent county policies and practices for the issuance and award of the bid, as well as any budget amendment that will be required. IMPACT ON CURRENT SERVICES (PROJECTS): None. Respectfully submitted, Signature Vicki Wolber, Director Highlight & Replace this w/department/agency Name 21Page

28 25 CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Vicki Wolber Emergency Management & Communications 01 /18/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Vicki Wolber ~can Vicki Wolber torpickup: # CONTACT I PROGRAM INFORMATION Contract I Program Title: GRANT Return By Date: [JI Agreement 1/28/14 Funded ~eri fied - SEND TO R ISK MANAGEMENT NOTES: D Rejected - Return to requesting Department ~ Approved D Approved with changes SEND TO FINANCE DEPARTMENT ----tr'--+- -t-- --""-'.1_-_ :J-_Lr '-- -_1 i_. _._. Date ~ ~(C~~%7~~ ~ ~ JAN ~~ Ri~ Management & Safety ~ pproved b Approved with changes SEND TO CORPORATION COUNSEL ffi- Approved SENDTOOCE D Approved with changes RETURN TO CONTRACT MANAGEMENT "0 ~ 'iii (.) et::c. <=~ ~U5 ) -?t-ti ~ ~ ~ Date /-31-1'-1 Date <I) "0 ~ -~ <I) 2. RISK MANAGEMENT- et::c. -c E C1l <l.l- ECI) t C1l c. <I) 0 RECEIVED J,~~ s CORPORATION COUNSEL D BOC Review Requ ired D Approved with changes RETURN TO CONTRACT MANAGEMENT _, -----=-:z -=---=- ::r Date J-+1- "0 <I) > 'iii (.) <I).. et::c. <=~ <l.l- ECI) I EXECUTIVE OFFICE ]A~ 3 RECEIVED

29 26 CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Vicki Wolber Emergency Management & Communications 01/18/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Vicki Wolber ~cau Vicki Wolber forpickup: # Contract I Program Title: CONTACT I PROGRAM INFORMATION CGAP Fire lnterlocal Agreement Vendor Number (if known): Vendor Name: GRANT [JAgreement [g) Funded Vendor Disclosure Form Attached: Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source- Org Key I Object- {If known): $ $ $ 0.00 Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date: Contract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: :X New i'"' Renewal ""' Amendment Contract Bid: DYes IE] No Bid Number: If not bid out, please explain: N/A Contract I Program Synopsis: How many bidders responded? Lowest Bid: DYes D No Winning bidder Macomb County Enterprise: DYes [J No - Explain: If not lowest bid, please explain: DEPT. Code: DYes IE] No 02/05/2014 Attached is a CGAP (Competitive Grant Assistance Program) Fire lnterlocal Agreement between the county, the townships of Clinton and Harrison and the cities of Mt. Clemens and Sterling Heights. The purpose of this interlocal agreement is to implement the terms and conditions of the 2013 CGAP award for a feasibility study for the consolidation of these four jurisdictions' fire departments into one county fire department. The 2013 CGAP is a grant offered through the State of Michigan and collectively we were awarded $50,000 or 25% of the estimated cost of the study, which is $200, There are several stages to this project with the first step being the need to approve the interlocal agreement. The interlocal agreement references the match amount required by all 5 participating communities and the local fire unions, as well as outlining the duties and responsibilities of each. Emergency Management & Communications will serve as the administrative and fiduciary representative for the grant award and fulfilling the obligations under the interlocal agreement. Once the interlocal agreements have all been approved, representatives of the five jurisdictions and the unions will work together on fulfilling our requirements. Subsequent steps in this process include: a) creation of a request for proposal (RFP) document; b) issuance of the RFP; c) review, selection and recommendation of a successful bidder; d) bid award and approval; e) budget amendment request for the final RFP contract amount; f) completion of study.,jhe inlerlocal agreement was drafted in cooperation with Corporation Counsel and is for the initiation and completion of a feasibility study only. The interlocal agreement does not bind the county or any other participating agency beyond the completion of the study. As a participant in the study, Macomb County is required to provide up to a $15,000 match for the cost of the study. Further, as the fiduciary for this grant, the county will be required to process a budget amendment for the full amount of the contract that is awarded to the successful bidder in order to create a budget to process the payments and receivables for the entire cost of the study. OTHER CONTRACT INFORMATION ~ CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE): D 1. D 2. D 3. D 4. D 5. D 6. rn 7. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. EMPLOYER PAID FRINGE BENEFITS. COLLECTIVE BARGAINING AGREEMENTS. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

30 27 CGAP Fire INTERLOCAL AGREEMENT This Agreement is entered into by the City of Sterling Heights, the City of Mount Clemens, the Township of Clinton, the Township of Harrison (Agencies) and the County of Macomb (County) (collectively, the "parties") pursuant to the Urban Cooperation Act, MCL et seq. Each party is a public agency as defined in the Act with the power to carry out the program described in this Agreement. ARTICLE I PURPOSE AND FUNDING A. The sole purpose of this Agreement is to implement the terms and conditions of the Competitive Grant Assistance Program (CGAP) for FY Round 2 entitled Macomb County Fire Department Consolidation Feasibility Study. B. The Agencies and Macomb County agree to establish a Request For Proposals (RFP) that will establish the specific criteria and data points to study the feasibility of consolidating fire service operations in Macomb County. The County shall be the "lead agency" responsible for issuing the RFP and shall make all final determinations regarding the content of the RFP after input from the Agencies and their respective union representatives. The RFP process shall not begin until all financial obligations are fulfilled pursuant to Paragraph E. C. The purpose of the feasibility study is to collect data to support the feasibility of various merger, consolidation, and contracting scenarios, confirm potential cost savings, and identify any barriers to consolidation among participating applicants. The Measures will be the compilation and evaluation of each community's geographical and financial data along with each department's operational and service guidelines. D. The feasibility study has a maximum total estimated cost of $200,000. According to the CGAP Grant Guidance, the Award will reimburse 25% of the total funds expended. The participating Agencies and their labor unions are responsible for the other 75%. E. Based upon population and taxable value, the Agencies agree on the following financial obligations to meet their 75% CGAP Grant requirements: Township of Clinton (28.2%) Clinton Township Fire Fighters Association (3.5%) Township of Harrison (8.6%) Harrison Township Fire Fighters Union (1.0%) Macomb County (1 0%) City of Mount Clemens ( 4.5%) Mount Clemens Fire Fighters Union (0.5%) City of Sterling Heights (38.9%) Sterling Heights Fire Fighters Union (4.8 %) TOTAL $42, $5, $12, $1, $15, $6, $ $58, $7, $150,000.00

31 28 These financial obligations shall be paid by the Agencies and labor unions to the Macomb County Office of Emergency Management (MCOEM)by February 24, The County will utilize these funds and contribute up to an additional $50, to pay for the final cost of the Feasibility Study, and shall thereafter apply for and retain the 25% CGAP reimbursement up to the additional amount actually contributed. If the total cost of the study is less than $200,000, each Agency and labor union will be refunded based on the percentages set forth above. F. The Agencies are not establishing a governmental agency, entity, or authority, nor establishing a separate legal or administrative agency under Section 7(1) of the Urban Cooperation Act, MCL (1) and have not therefore provided for or otherwise established such an agency by the terms of this Agreement. ARTICLE II OPERATIONAL PROCEDURES AND GUIDELINES A. Governing Authority. Representatives from each Agency will utilize their appointed leadership to assess the feasibility of creating an actionable plan for a full consolidation, partial consolidation, contract services or creating a new authority to govern fire department operations. The County shall retain final approval authority in the event the representatives are not unanimous in selecting a proposal responsive to the RFP. B. Clerical, Administrative, and Fiduciary Responsibilities. The Macomb County Office of Emergency Management & Communications (MCOEMC) will provide, at no cost, administrative, record keeping, and fiduciary services with respect to the financial matters of the 2013 CGAP, including the collecting of financial obligations according to Article I D, issuance of the RFP, refunding any remaining funds according to the percentages used in Article I D, and subsequent award of the Feasibility Study contract to the vendor selected in response to the RFP. ARTICLE III OTHER PROVISIONS A. Duration of Interlocal Agreement. This Agreement will be effective when executed by all Agencies with concurrent resolutions adopted by the governing bodies of each Agency and the County, and the Agreement is filed with the County Clerk and Secretary of State as required by MCL This Agreement will remain in effect even if any Agency terminates its participation. The requirements of the CGAP will still be completed and the terminating Agency's financial obligation will survive the Agency's termination of its participation. 2

32 29 B. Governmental Immunity Maintained. Nothing contained in this Agreement shall constitute or be construed as a waiver of any governmental immunity, as provided by statute or common law, on the part of the Agencies, the County, or their officers or employees. C. Termination as an Agency An Agency may terminate or cancel its participation under this Agreement with or without cause upon thirty (30) days written notice served upon MCOEMC. The effective date for termination or cancellation will be clearly stated in the notice. The MCOEMC shall notify the remaining Agencies of such termination in writing forthwith. There will be no refund of money, unless a refund is due under Article I, Section E. D. No Third Party Beneficiaries. This Agreement confers no rights or remedies on any third party, other than the parties to this Agreement and their respective successors and permitted assigns. E. Compliance with Laws. Each party will comply with all federal, state, and local statutes, ordinances, administrative regulations, rules, and requirements applicable to its activities performed under this Agreement. F. Reservation of Rights. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the parties. G. Captions. The section and subsection numbers and captions contained in this Agreement are intended for convenience only and are not intended to have any substantive meaning. H. Governing Law. This Agreement will be governed and interpreted pursuant to Michigan law and may be amended only by a written document signed by each party. I. Authorization. The parties have taken all actions and have secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each party have the legal authority to sign it and bind the parties to the terms of this Agreement. 3

33 30 J. Liability and Insurance. Each party shall be solely responsible for and hold the other parties harmless for any liability, claim, loss, damages, demands, costs, or judgments (including attorney fees) for bodily injury, including death, or property damage to any person or legal entity, arising out of or related to the acts or omissions of that party or its employees or agents, to the extent provided by law. Each party shall be responsible for maintaining liability insurance covering its activities as they relate to this Agreement. (signatures follow on pages 5-6) 4

34 31 Clinton Township C-GAP Fire INTERLOCAL AGREEMENT SIGNATURE PAGE Robert Cannon, Township Supervisor Date Kim Meltzer, Township Clerk Date Harrison Township Kenneth J. Verkest, Township Supervisor Date Adam Wit, Township Clerk Date Macomb County Mark A Hackel, County Executive Date Victoria Wolber, Director Date Mount Clemens Douglas C. Anderson, City Manager Date Lynne Kennedy, City Clerk Date 5

35 32 Sterling Heights Richard Notte, Mayor Date Mark Carufel, City Clerk Date 6

36 33 72{Rev ) RICK SNYDER GOVERNOR STATE OF MICHlGAN DEPARTMENT OF TREASURY LANSING ANDY DILLON STATE TREASURER September 24, 2013 Mark A. Hackel County Executive Macomb County One South Main Street, 8th Floor Mt. Clemens, Ml Dear Mr. Hackel: Re: Notification of Intent to Award CGAP FY 2013 (Round 2) The Michigan Department of Treasury (Treasury)- Office of Revenue and Tax Analysis (ORTA) received your grant application for the Competitive Grant Assistance Program (CGAP}. We are pleased to inform you that the project your governmental unit submitted entitled Macomb County Fire Department Consolidation Feasibility Study has been selected for a grant award in the maximum amount of $ Enclosed is the intent to award approved budget for your grant project. Grant Application Conditions For your reference, enclosed is a copy of the CGf.\P Information and Conditions. Please review the conditions of the grant award. The conditions contain important information pertaining to the grant award (i.e. requirements for final award, reporting, reimbursement, etc.). Reminder, grant funds are distributed on a reimbursement basis. Next Step To receive the Grant Notice of Final Award, Treasury must receive all the required Board Resolution(s), Board Meeting Minutes, or Inter-local Agreements for all participating local units (as indicated in the Conditions of the grant application packet) by Monday, November 25, If the resolutions, minutes or agreements have not been received for all participating local units, the project funding will be subject to automatic cancellation. Submission of the resolutions, minutes or agreements will be considered an agreement to all provisions specified in the grant application packet and this intent to award letter, and will signify acceptance of the grant award. 430 WEST ALLEGAN STREET LANSING, MICHIGAN (517)

37 34 Macomb County September 24, 2013 Page 2 Piease send the required documents by to TreasRevenueSharing@michigan.gov or by mail to: Michigan Department of Treasury Office of Revenue and Tax Analysis PO Box Lansing, Ml48909 Congratulations to you on the grant award. We appreciate your interest in the CGAP and look forward to working with you on this project. We ask that you inform all participating local units of this intent to award. If you have any questions, please let us know. We can be reached at (517) Enclosures Sincerely, c _ (~'., (vjl o-~(_ Evah Cole, Administrative Manager Office of Revenue & Tax Analysis c: Mr. Andy Dillon, Treasurer Mr.. Brom Stibitz, Director of Executive Operations Mr. Jay Wortley, Director of Office of Revenue & Tax Analysis _ Mr. Edward Koryzno, Acting Director of Local Government Services Ms. Claire Allard, Strategy Advisor Mr. Terry Stanton, Administrator of Communications Ms. Vicki Wolber, Director

38 35 Macomb County September 24, 2013 Enclosure: Intent to Award Approved Budget Amounts Macomb County Fire Department Consolidation Feasibility Study Below is the approved budget for your grant project. Please note, all feasibility studies were funded at 25%. We have assigned budget categories to each of your original budget line items: Please use these categories when submitting your reimbursement requests. Budget Category Budget Description Application Intent to Award Budget Amount Budget Amount Comments Feasibility Study Feasibility Study $200, $50, Feasibility Study (25%) Budget Total $200, $50, Reimbursement requests must include copies of invoices and cancelled checks supporting the costs.

39 36 Michigan Department oftreasury Form 4921 (Rev ) Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 GENERAL INFORMATION Program Purpose: The purpose of the grant program is to provide incentive~based grants to stimulate smaller, more efficient government and encourage mergers, consolidations, and cooperations between two or more qualified jurisdictions. The grants are.to offset the costs associated with mergers, inter!ocal agreements, and cooperative efforts for cities, villages, townships, counties, school districts, and intermediate school districts that elect to combine government operations. The program is focused on stimulating projects between two or more qualified jurisdictions that are creating new mergers, consolidations, and/or cooperative efforts/collaborations of existing services. Goals of the Program: To assist local units of government, including school districts and intermediate school districts, with the costs associated with combining government operations. Eligibility: AU Michigan cities, villages, townships, counties, school districts, and intermediate school districts. For a school district or intermediate school district to qualify for grant funding under this program, the school district or intermediate school district must combine operations with a city, village, township, or county. Additionally, if grant funding is received from the competitive grant assistance program under the state school aid act, 1979 PA 94, MCL to , the applicant is not eligible for grant assistance through the Michigan Department of Treasury. Criteria: A completed application with detailed information Merger of two or more governmental units Consolidation of departments and/or existing services across 2 or more governmental units Cooperative effort or collaboration of 2 or more governmental units Consolidated or combined government operations must demonstrate taxpayer benefits of cost savings, efficiencies, and/or improved services The governmental unit must demonstrate how budgeted costs directly relate to and are necessary for implementation of the merger, consolidation, or cooperative effort Priority will be given to projects that start after October 1, 2012 Projects are funded on a reimbursement basis Application Process: An application process will be used to solicit proposals for these grants. Applications must be complete and received by the June 28th deadline to be considered for funding. The submission of an application does not guarantee a grant award. Additional information about the grant program is available on the Michigan Department of Treasury's website at: M121 M ~-.00.html Project Clarification: During the application review process, applicants may be contacted for clarification. The Michigan Department of Treasury reserves the right to award funds for an amount other than requested. Selection Procedures: Applications will be selected for funding by the Michigan Department of Treasury based on program purpose, goals of the program, eligibility, and criteria. Starting on June 3rd, the grant panel will begin reviewing any grant applications submitted. Qualified grants may be awarded on a rolling basis. Notification Process: Applications selected for a grant award will receive a Notification of Intent to Award from the Michigan Department of Treasury within ninety {90) days of the grant deadline. However, additional time may be required depending on the number of applications received. Final Award letters will be sent to approved grantees, once the Michigan Department of Treasury has received all the required Board Resolution(s), Board Meeting Minutes, or Infer-local Agreement(s).

40 37 Michigan Department of Treasury Form 4921, Page 2 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 GENERAL INFORMATION CONTINUED Deadline: June 28, Completed applications submitted via mail or must be received by the Michigan Department of Treasury no later than 11:59 p.m. on Friday, June 28,2013. Incomplete applications may not be considered. A signed and completed application (including attachments) can be submitted by to: or by mail to: TreasRevenueSharing@michigan.gov Michigan Department of Treasury Office of Revenue and Tax Analysis PO Box30722 Lansing, Ml Timelines: A project can be in any phase of the consolidation process, but priority wlll be given to projects started after October 1, Grant Period: October 1, 2012 through September 30, FY 2013 Appropriation Amount Available (Min./Max.): Approximately $11.7 million in funding will be available for the Michigan Department of Treasury to award. Source of Funds: The Competitive Grant Assistance Program Is supported by revenues from the state sales tax. Confidentiality: Application information is public information under the Freedom of Information Act, Public Act 442 of 1976, as amended (MCL to ). Contact: For questions regarding the Competitive Grant Assistance Program, please contact the Michigan Department of Treasury, Office of Revenue and Tax Analysis, at (517)

41 38 Michigan Department of Treasury Form 4921, Page 3 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 CONDITIONS Implementation of Project: The grantee agrees to submit Board Resolution(s), Board Meeting Minutes, or Inter-local Agreement(s) for all local units participating in the project, indicating approval of the project and Competitive Grant Assistance Program grant funding, within sixty (60) days following the Michigan Department of Treasury's Notification of Intent to Award or be subject to automatic cancellation of the grant. No grant funding will be released until all required resolutions, minutes or agreements have been received. Project Clarification: The Michigan Department of Treasury reserves the right to award funds for an amount other than that requested and/or request changes to, or clarification of any and all applications received. Prior to executing any changes to the scope of the project, the selected grantee(s) must inform (in writing) the Michigan Department of Treasury of the proposed changes. The department will notify the grantee(s) within thirty (30) days, whether or not the project changes fall under the original grant award. Eligible Expenditures: Up to 25% of shared sejvice analysis and up to 100% ofthe following expenditures: legal fees, voting costs, office supplies, infrastructure and equipment and other expenditures as approved by the Michigan Department of Treasury. Ineligible Expenditures: Expenditures for the completion and submission oft he CGAP application orfor any compliance reporting documentation for the grant. Expenditures for the renegotiation of collective bargaining agreements, unless those agreements had to be reopened as part of completing the proposed project. Expenditures: 1. The grantee understands and agrees that all expenditures from the grant will: Be used to ensure efficient administration of the project. Be permissible under state and federal law and consistent with statewide policies, regulations, and practices. Be adequately supported by source documentation, including invoices, cancelled checks and electronic payment confirmations. Only be for items that are necessary for the merger, consolidation, or cooperative effort/collaboration 2. The grantee agrees to use the approved purchasing practices and bid procedures required by the "Primary Applicant" for expenditures involving project activity. 3. The grantee agrees to maintain accounting records following generally accepted accounting procedures for the expenditure of grant funds. The grantee agrees to record all revenues and expenditures in a fund or account separate from the grantee's other funds or accounts. 4. The grantee agrees to maintain all documentation for costs incurred for a seven-year period following the final payment for the project. Release of Funds; Payments to the "Primary Applicant" will be made on a monthly reimbursement basis, providing the grantee is in compliance with all terms and conditions of the grant, and dependent upon state appropriations.

42 39 Michigan Department of Treasury Form 4921, Page 4 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 PublicAe! 200 CONDITIONS CONTINUED For a payment reimbursement, a completed CGAP Reimbursement Request Form (form 4923) must be submitted to the Michigan Department of Treasury. Source documentation supporting the requested reimbursement amount must be attached to the CGAP Reimbursement Request Form. At a minimum, the source documentation should include copies of the original invoices, cancelled checks, and any other report that would support the request. The "Primary Applicant's" Chief Financial Officer or Chief Administrative Officer must sign and date the CGAP Reimbursement Request Form (form 4923}. Funds may not be released to the "Primary Applicant" if any of the participants in the project: 1. Have not filed their annual financial report (F65) or audit per the Uniform Budgeting and Accounting Act, 1968 Public Act 2, as amended (MCL to a) or the Uniform System of Accounting Act, 1919 Public Act 71, as amended {MCL ), or 2. Have not filed their financial plan (deficit elimination plan) per the Glenn Steil State Revenue Sharing Act, 1971 Public Act 140, as amended (MCL ), or 3. Are delinquent in making payments that are due on loans issued pursuant to the Emergency Municipal Loan Act, 1980 Public Act 243, as amended (MCL to ), or 4. Have a payment due and owing to the state. Reporting Requirements: 1. Quarterly Narrative and Financial Status Reports- The selected grantee(s) shall submit to the Michigan Department of Treasury quarterly, signed and dated, narrative and financial status reports. The reports are due within thirty (30) days after the end of a quarter (i.e. due by January 30th; April 30th; July 30th; October 30th}: a. Narrative Report (NR) {Form 4971)- should present the following information: I. Name of Primary Applicant and Grant Number. ii. Reporting Period (i.e. October December 2011 etc... ). iii. The percentage(%) completed of the project work plan. iv. The estimated project completion date. For the final report, indicate the actual project completion date. v. A brief outline of the work accomplished during the reporting period (or grant period, if this is the final report) relative to the proposed work plan and timeline. vi. A brief outline of the work to be completed during the subsequent reporting period. vii. A brief description of any problems or delays, real or anticipated, experienced. b. Financial Status Report (FSR) (Form 4972) -should present the following information: i. Name of Primary Applicant and Grant Number. ii. Reporting Period (i.e. October December 2011 etc... ). iii. The percentage(%) completed of the project work plan. iv. The estimated project completion date. For the final report, indicate the actual project completion date. v. The amount of funds expended through the reporting period (i.e. from the beginning of the grant project to the end of the reporting period). vi. The projected future expenditures for the project. vii. Total projected expenditures for the project. viii. Original or revised (per grant award) budget per the Grant Budget Worksheet (item number 31 of the grant application). ix. The difference between current projected project expenditures and original budget.

43 40 Michigan Department oftreasury Form 4921, Page 5 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 CONDITIONS CONTINUED 2. Final Narrative Report (Form 4971) and Final Financial Status Report (Form 4972) -The selected grantee(s) shall submit to the Michigan Department of Treasury final, signed and dated, narrative and financial status reports. The reports are due within thirty (30) days after the completion of the project. a. The reports shall include the information as indicated under Quarterly Narrative and Financial Status Reports (above). b. Indicate "Final Report" on the top of the Final Narrative and Financial Status Reports. c. In addition to the items listed above, the final narrative report must include a description of the project accomplishments and any unanticipated benefits/difficulties experienced while completing the project. Additionally, attach a copy of the project deliverables, if applicable (i.e. feasibility study, pictures of completed construction, etc... ). 3. Final Follow-up Report Form (Form # TBD): - One year after the date of the Final Closeout Letter from the Michigan Department of Treasury, the grantee agrees to provide a Final Follow-up Report to the Michigan Department of Treasury on the status of the project. The report will include a detailed analysis of the actual realized cost savings, a detailed description of service changes and improvements, and a detailed status update on the goals, measures used to determine the success of the project, and outcomes presented in the application (i.e. have they been met, what has changed, etc... ). Audit and Review: The grantee agrees to allow the Michigan Department of Treasury and the State Auditor General's Office (and/or any of their duly authorized representatives) access, for the purposes of inspection, audit, and examination, to any books, documents, papers, and records of the grantee which are related to this project. The Michigan Department of Treasury may conduct periodic program reviews of the project. The purpose of these reviews will be to determine adherence to stated project goals and to review progress of the project in meeting its objectives. The grantee agrees to submit quarterly and final progress reports to the Michigan Department of Treasury. The grantee understands that failure to submit any required reports may result in the termination of the grant. Grant Termination: The grantee understands that this grant may be terminated if the Michigan Department of Treasury concludes that the grantee is not in compliance with the conditions and provisions of this grant, or has falsified any information. The Michigan Department of Treasury will extend an opportunity for the grantee to demonstrate compliance. Notification of termination will be in writing. Grantee acknowledges that continuation of this grant is subject to appropriation or availability of funds for this grant. If appropriations to enable the Michigan Department of Treasury to effect continued payment under this grant are reduced, the Michigan Department oftreasury shall have the right to terminate this grant. The Michigan Department oftreasury shall give grantee at least thirty (30) days advance written notice of termination for non~appropriation.

44 41 Michigan Department of Treasury Form 4921 (Rev ) Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 GENERAL INFORMATION Program Purpose: The purpose of the grant program is to provide incentive-based grants to stimulate smaller, more efficient government and encourage mergers, consolidations, and cooperations between two or more qualified jurisdictions. The grants are to offset the costs associated with mergers, interlocal agreements, and cooperative efforts for cities, villages, townships, counties, school districts, and intermediate school districts that elect to combine government operations. The program is focused on stimulating projects between two or more qualified jurisdictions that are creating new mergers, consolidations, and/or cooperative efforts/collaborations of existing services. Goals of the Program: To assist local units of government, including school districts and intermediate school districts, with the costs associated with combining government operations. Eligibility: All Michigan cities, villages, townships, counties, school districts, and intermediate school districts. For a school district or intermediate school district to qualify for grant funding under this program, the school district or intermediate school district must combine operations with a city, village, township, or county. Additionally, if grant funding is received from the competitive grant assistance program under the state school aid act, 1979 PA 94, MCL to , the applicant is not eligible for grant assistance through the Michigan Department of Treasury. Criteria: A completed application with detailed information Merger of two or more governmental units Consolidation of departments and/or existing services across 2 or more governmental units Cooperative effort or collaboration of 2 or more governmental units Consolidated or combined government operations must demonstrate taxpayer benefits of cost savings, efficiencies, and/or improved services The governmental unit must demonstrate how budgeted costs directly relate to and are necessary for implementation of the merger, consolidation, or cooperative effort Priority will be given to projects that start after October 1, 2012 Projects are funded on a reimbursement basis Application Process: An application process will be used to solicit proposals for these grants. Applications must be complete and received by the June 28th deadline to be considered for funding. The submission of an application does not guarantee a grant award. Additional information about the grant program is available on the Michigan Department of Treasury's website at: html Project Clarification: During the application review process, applicants may be contacted for clarification. The Michigan Department of Treasury reserves the right to award funds for an amount other than requested. Selection Procedures: Applications will be selected for funding by the Michigan Department of Treasury based on program purpose, goals of the program, eligibility, and criteria. Starting on June 3rd, the grant panel will begin reviewing any grant applications submitted. Qualified grants may be awarded on a rolling basis. Notification Process: Applications selected for a grant award will receive a Notification of Intent to Award from the Michigan Department of Treasury within ninety (90) days of the grant deadline. However, additional time may be required depending on the number of applications received. Final Award letters will be sent to approved grantees, once the Michigan Department of Treasury has received all the required Board Resolution(s), Board Meeting Minutes, or Inter-local Agreement(s).

45 42 Michigan Department of Treasury Form 4921, Page 2 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 GENERAL INFORMATION CONTINUED Deadline: June 28, Completed applications submitted via mail or must be received by the Michigan Department of Treasury no later than 11:59 p.m. on Friday, June 28, Incomplete applications may not be considered. A signed and completed application (including attachments) can be submitted by to: or by mail to: TreasRevenueSharing@michigan.gov Michigan Department of Treasury Office of Revenue and Tax Analysis PO Box Lansing, Ml48909 Timelines: A project can be in any phase of the consolidation process, but priority will be given to projects started after October 1, Grant Period: October 1, 2012 through September 30, FY 2013 Appropriation Amount Available (Min./Max.): Approximately $11.7 million in funding will be available for the Michigan Department of Treasury to award. Source of Funds: The Competitive Grant Assistance Program is supported by revenues from the state sales tax. Confidentiality: Application information is public information under the Freedom of Information Act, Public Act 442 of 1976, as amended (MCL to ). Contact: For questions regarding the Competitive Grant Assistance Program, please contact the Michigan Department of Treasury, Office of Revenue and Tax Analysis, at (517)

46 43 Michigan Department of Treasury Form 4921, Page 3 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 CONDITIONS Implementation of Project: The grantee agrees to submit Board Resolution(s), Board Meeting Minutes, or Inter-local Agreement(s) for all local units participating in the project, indicating approval of the project and Competitive Grant Assistance Program grant funding, within sixty (60) days following the Michigan Department of Treasury's Notification of Intent to Award or be subject to automatic cancellation of the grant. No grant funding will be released until all required resolutions, minutes or agreements have been received. Project Clarification: The Michigan Department of Treasury reserves the right to award funds for an amount other than that requested and/or request changes to, or clarification of any and all applications received. Prior to executing any changes to the scope of the project, the selected grantee(s) must inform (in writing) the Michigan Department of Treasury of the proposed changes. The department will notify the grantee(s) within thirty (30) days, whether or not the project changes fall under the original grant award. Eligible Expenditures: Up to 25% of shared service analysis and up to 1 00% of the following expenditures: legal fees, voting costs, office supplies, infrastructure and equipment and other expenditures as approved by the Michigan Department of Treasury. Ineligible Expenditures: Expenditures for the completion and submission of the CGAP application or for any compliance reporting documentation for the grant. Expenditures for the renegotiation of collective bargaining agreements, unless those agreements had to be reopened as part of completing the proposed project. Expenditures: 1. The grantee understands and agrees that all expenditures from the grant will: Be used to ensure efficient administration of the project. Be permissible under state and federal law and consistent with statewide policies, regulations, and practices. Be adequately supported by source documentation, including invoices, cancelled checks and electronic payment confirmations. Only be for items that are necessary for the merger, consolidation, or cooperative effort/collaboration 2. The grantee agrees to use the approved purchasing practices and bid procedures required by the "Primary Applicant" for expenditures involving project activity. 3. The grantee agrees to maintain accounting records following generally accepted accounting procedures for the expenditure of grant funds. The grantee agrees to record all revenues and expenditures in a fund or account separate from the grantee's other funds or accounts. 4. The grantee agrees to maintain all documentation for costs incurred for a seven-year period following the final payment for the project. Release of Funds: Payments to the "Primary Applicant" will be made on a monthly reimbursement basis, providing the grantee is in compliance with all terms and conditions of the grant, and dependent upon state appropriations.

47 44 Michigan Department of Treasury Form 4921, Page 4 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 CONDITIONS CONTINUED For a payment reimbursement, a completed CGAP Reimbursement Request Form (form 4923) must be submitted to the Michigan Department of Treasury. Source documentation supporting the requested reimbursement amount must be attached to the CGAP Reimbursement Request Form. At a minimum, the source documentation should include copies of the original invoices, cancelled checks, and any other report that would support the request. The "Primary Applicant's" Chief Financial Officer or Chief Administrative Officer must sign and date the CGAP Reimbursement Request Form (form 4923). Funds may not be released to the "Primary Applicant" if any of the participants in the project: 1. Have not filed their annual financial report (F65) or audit per the Uniform Budgeting and Accounting Act, 1968 Public Act 2, as amended (MCL to a) or the Uniform System of Accounting Act, 1919 Public Act 71, as amended (MCL ), or 2. Have not filed their financial plan (deficit elimination plan) per the Glenn Steil State Revenue Sharing Act, 1971 Public Act 140, as amended (MCL ), or 3. Are delinquent in making payments that are due on loans issued pursuant to the Emergency Municipal Loan Act, 1980 PublicAct 243, as amended (MCL to ), or 4. Have a payment due and owing to the state. Reporting Requirements: 1. Quarterly Narrative and Financial Status Reports- The selected grantee(s) shall submit to the Michigan Department of Treasury quarterly, signed and dated, narrative and financial status reports. The reports are due within thirty (30) days after the end of a quarter (i.e. due by January 3oth; April 30th; July 30th; October 30th). a. Narrative Report (NR) (Form 4971) -should present the following information: i. Name of Primary Applicant and Grant Number. ii. Reporting Period (i.e. October December 2011 etc... ). iii. The percentage (%) completed of the project work plan. iv. The estimated project completion date. For the final report, indicate the actual project completion date. v. A brief outline of the work accomplished during the reporting period (or grant period, if this is the final report) relative to the proposed work plan and tinieline. vi. A brief outline of the work to be completed during the subsequent reporting period. vii. A brief description of any problems or delays, real or anticipated, experienced. b. Financial Status Report (FSR) (Form 4972)- should present the following information: i. Name of Primary Applicant and Grant Number. ii. Reporting Period (i.e. October December 2011 etc... ). iii. The percentage (%) completed of the project work plan. iv. The estimated project completion date. For the final report, indicate the actual project completion date. v. The amount of funds expended through the reporting period (i.e. from the beginning of the grant project to the end of the reporting period). vi. The projected future expenditures for the project. vii. Total projected expenditures for the project. viii. Original or revised (per grant award) budget per the Grant Budget Worksheet (item number 31 of the grant application). ix. The difference between current projected project expenditures and original budget.

48 45 Michigan Department of Treasury Form 4921, Page 5 Competitive Grant Assistance Program (CGAP) Application (FY Round 2) Issued under authority of 2012 Public Act 200 CONDITIONS CONTINUED 2. Final Narrative Report (Form 4971) and Final Financial Status Report (Form 4972)- The selected grantee(s) shall submit to the Michigan Department of Treasury final, signed and dated, narrative and financial status reports. The reports are due within thirty (30) days after the completion of the project. a. The reports shall include the information as indicated under Quarterly Narrative and Financial Status Reports (above). b. Indicate "Final Report" on the top of the Final Narrative and Financial Status Reports. c. In addition to the items listed above, the final narrative report must include a description ofthe project accomplishments and any unanticipated benefits/difficulties experienced while completing the project. Additionally, attach a copy of the project deliverables, if applicable (i.e. feasibility study, pictures of completed construction, etc... ). 3. Final Follow-up Report Form (Form # TBD): - One year after the date of the Final Closeout Letter from the Michigan Department of Treasury, the grantee agrees to provide a Final Follow-up Report to the Michigan Department of Treasury on the status of the project. The report will include a detailed analysis of the actual realized cost savings, a detailed description of service changes and improvements, and a detailed status update on the goals, measures used to determine the success of the project, and outcomes presented in the application (i.e. have they been met, what has changed, etc... ). Audit and Review: The grantee agrees to allow the Michigan Department of Treasury and the State Auditor General's Office (and/or any of their duly authorized representatives) access, for the purposes of inspection, audit, and examination, to any books, documents, papers, and records of the grantee which are related to this project. The Michigan Department of Treasury may conduct periodic program reviews of the project. The purpose of these reviews will be to determine adherence to stated project goals and to review progress of the project in meeting its objectives. The grantee agrees to submit quarterly and final progress reports to the Michigan Department of Treasury. The grantee understands that failure to submit any required reports may result in the termination of the grant. Grant Termination: The grantee understands that this grant may be terminated if the Michigan Department of Treasury concludes that the grantee is not in compliance with the conditions and provisions of this grant, or has falsified any information. The Michigan Department of Treasury will extend an opportunity for the grantee to demonstrate compliance. Notification of termination will be in writing. Grantee acknowledges that continuation of this grant is subject to appropriation or availability of funds for this grant. If appropriations to enable the Michigan Department of Treasury to effect continued payment under this grant are reduced, the Michigan Department of Treasury shall have the right to terminate this grant. The Michigan Department of Treasury shall give grantee at least thirty (30) days advance written notice of termination for non-appropriation.

49 46 Michigan Department of Treasury Form 4921 (Rev ), Page 6 Application Due Date: June 28, 2013 Competitive Grant Assistance Program Application (FY Round 2) Issued under authority of 2012 Public Act 200. PART 1: PRIMARY INFORMATION 1. Primary Applicant Name 2. Primary Applicant Code Macomb County Primary Applicant FEIN 4. Primary Applicant County Macomb 5. Mailing Address 6. City,7. State,8. ZIP Code One South Main Street, 8th Floor Mt. Clemens Ml PART 2: PROJECT OVERVIEW 9. Project Title Macomb County Fire Department Consolidation Feasibility Study 1 0. Project Type D Merger ~ Consolidation D Cooperative Effort/Collaboration 11. Estimated Start Date 12. Estimated Completion Date 01/01/ /01/ Estimated Total Project Cost 14. Grant Amount Requested $200, $50, Additional Applicants Participating in Project (include county and local unit code or school district code). Attach letters of support from each of the participating applicants. Macomb County Clinton Township, Macomb County Harrison Township, Macomb County Mt. Clemens, Macomb County Sterling Heights, Macomb County Are the applicant(s) involved willing to devote appropriate resources and time to this project? [81 Yes 0No If no, explain why the applicant(s) are unable to devote appropriate resources and time to the project. 17. Is there potential for expansion of the project to include additional applicant(s) at a later date? [81 Yes 0No If yes, explain how the project would be expanded to include additional applicants at a later date. The feasibility study could easily be adjusted to include other local fire departments that are interested in consolidating. PART 3: PROJECT CONTACT INFORMATION Note: The project contact individual should be a vital part of the grant project and will be the Michigan Department of Treasury's contact. 18. Contact Name 19. Contact Title Vicki Wolber Director 20. Contact Telephone Number 21. Contact Fax Number (586) (586) Contact Address vicki.wolber@macombgov.org 23. Contact Entity Name Macomb County Emergency Management & Communications PART 4: PROJECT DETAILS 24. Current Services: How are the services currently being provided? This request is to conduct a feasibility study on the consolidation of the following four fire departments within Macomb County: Clinton Township, Harrison Township, Mt. Clemens, and Sterling Heights. Daily administrative, operational, fire and emergency response services (including EMS) are currently provided on an individual/jurisdictional basis. Harrison Township and Mt. Clemens do have an existing "Automatic Aid Agreement" which allows the departments to call upon one another for routine fire responses on a daily basis. This agreement is a result of manpower shortages in both jurisdictions. All four departments also participate in the Macomb County Fire Chiefs Association Mutual Aid Pact which creates an organization and structure for incidents that are beyond the daily staffing and operational capability of any one single fire department.

50 47 Michigan Department of Treasury Form 4921 Page 7 PART 4: PROJECT DETAILS. CONTINUED 25. Shared Service Analysis: Describe the status of any shared service analysis undertaken to date related to this project. If a shared service analysis has been completed, attach a copy of the shared service analysis or feasibility study. No analysis exists for the consolidation of all four departments. This request is to perform that analysis for the four communities and determine what role if any, Macomb County may have in assisting with the consolidation of these departments. 26. Project Description: Utilize labor and management leadership from each participating applicant to assess the feasibility of creating an actionable plan for a full consolidation, partial consolidation, contract services or creating a new authority to govern fire department operations. The analysis will include but not be limited to geographic, demographic, financial and operational data; as well as facilities, capital equipment, personnel and all fire and EMS related services provided by each community. The four departments have a combined service area covering 92 square miles (adjacent to one another) and servicing 269,000 residents. Macomb County is willing to participate and share in this analysis and provide support where needed and identified as being beneficial to the consolidation and the sharing of services. 27. Goals, Measures, and Business Objectives of this Project: What are the outcomes you hope to achieve? How will you measure the outcomes? Provide the measures which will be used to determine the success of the project. The Goals are to collect data to support the feasibility relative to various merger, consolidation and contracting scenarios, confirm potential cost savings and identify any barriers to consolidation among participating applicants. The Measures will be the compilation and evaluation of each community's geographical and financial data along with each department's operational and service guidelines. This will be conducted through site visits to evaluate facilities, apparatus and personnel. The Business Objectives will provide each participating applicant with a hypothetical operational model and a range of savings that a consolidation or merger may realize based upon the multiplicity of service, labor and fixture conditions with certain assumptions. 28. Potential Barriers: Describe any barriers that currently exist that may have an impact on the implementation of the proposed project. Potential barriers may include the variety of standards and services among the communities, a lack of consensus on a standard operating model for a single entity and pension and legacy obligations. Also, a merger or consolidation will require a change in culture and identity for residents and employees. 29. Cost Savings: Will the project save money? D Yes [XI No Estimated Short-Term Savings A. SHORT- TERM (1 year or less) D Yes 0No Estimated Annual Long-Term Savings B. LONG- TERM (Greater than 1 year) D Yes 0No Estimated 5 Year Total Savings C. Attach a detailed calculation of the cost savings and provide an explanation of how the cost savings were calculated. 30. Work Plan and Project Timeline: What are the implementation steps to ensure this project's success? What are the projected outcomes at each step? 10/1/13-1/1/14: Establish the Project Steering Committee, create bid specs and issue Request for Proposal 1/1/14-4/30/14: Award/select vendor, analyze required documentation, conduct leadership interviews, site visits, and strategic planning sessions 5/1/14-6/30/14: Conduct data validation and create hypothetical Operational and Financial Model 7/1/14-8/31/14: Draft Report and present to Project Steering Committee 9/1/14: Finalize Report and present to community leaders

51 48 Michigan Department of Treasury Form 4921, Page 8 PART 4: PROJECT DETAILS, CONTINUED Total Grant Budget Worksheet: For each budget category, attach a detailed list of proposed expenditures. Explain how they support and are essential to the merger, consolidation, or cooperative effort/collaboration. Budget Category Estimated Total Project Cost Grant Budget Amount Requested Feasibility Study $200, $50, Additional Information and Comments: TOTAL ESTIMATED PROJECT COST TOTAL GRANT AMOUNT REQUESTED $200, $50, While the feasibility study itself does not provide any initial cost savings to the applicants, the potential for future cost savings and the sharing of any fire related services (should the recommendations in the study be implemented) could be significant. The County and the four local jurisdictions included in this project have support for the feasibility study from executive, management and union leadership. All parties are interested in the potential efficiency of services and potential cost savings to not only their individual communities but also the effect that it may have on the fire service in the rest of the county, region and State.. PART 5: CERTIFICATION 33. I certify that all statements in this application, including all requested supplemental information, are true, complete and accurate to the best of my knowledge. If awarded, I agree to allow the Michigan Department of Treasury and the State Auditor General's Office (and/or any of their duly authorized representatives) access, for the purposes of inspection, audit, and examination, to any books, documents, papers, and records of the grantee which are related to this project. I agree to allow the Michigan Department of Treasury to conduct periodic program reviews of the project. The purpose of these reviews will be to determine adherence to stated project goals and to review progress of the project in meeting its objectives. I agree to submit quarterly and final narrative and financial status reports and a one-year Final Follow-up Report to the Michigan Department of Treasury. I understand that failure to submit any required reports may result in the termination of the grant. I understand that this grant may be terminated if the Michigan Department of Treasury concludes that I am not in compliance with the conditions and provisions of this grant, or have falsified any information. By way of signature, I agree with all conditions of this grant program. Primary Applicant's Chief Administrative Officer Signature (as defined in MCL b) Date Printed Name of Primary Applicant's Chief Administrative Officer (as defined in MCL b) Mark A. Hackel Title County Executive Applications are due June 28, Completed applications submitted via mail or must be received by the Michigan Department of Treasury no later than 11 :59 p.m. on Friday, June 28, Incomplete applications may not be considered. A signed and completed application (including attachments) can be submitted by to TreasRevenueSharing@michigan.gov or by mail to: Michigan Department of Treasury Office of Revenue and Tax Analysis PO Box Lansing, Ml 48909

52 49 Michigan Department of Treasury Form 4921, Page 9 Instructions for Form 4921 Competitive Grant Assistance Program Application (FY Round 2) The numbers listed below coincide with the numbers on the grant application. Lines not listed are explained on the form. PART 1: PRIMARY INFORMATION 1. Primary Applicant Name. The name of the Primary Applicant that has the authority and the responsibility for the administration of the project in accordance with the project conditions. The Primary Applicant must be a city, village, township, county, school district, or intermediate school district. For example, "City of Blank" is acceptable. 2. Primary Applicant Code. The revenue sharing local unit code or school district code for the Primary Applicant. 3. Primary Applicant FEIN. Federal employer identification number that is issued by the Internal Revenue Service. 4. Primary Applicant County. County in which the Primary Applicant is located. 5. Mailing Address. Street number and name, including suite number if applicable, of the Primary Applicant. PART 2: PROJECT OVERVIEW 9. Project Title. Short name that is descriptive of the work to be done. 10. Project Type. Indicate project type. For the purpose of this application: a. A merger is the complete combination of 2 or more qualified applicants, into a single entity. b. A consolidation is the combination of 2 or more department service units between 2 or more qualified applicants, where there is a decrease in the number of service units. c. A cooperative effort/collaboration is the sharing of services between 2 or more qualified applicants. 11. Estimated Start Date. Date the project is slated to begin. 12. Estimated Completion Date. Date the project is expected to be completed. 13. Estimated Total Project Cost. Estimated cost of the total project. 14. Grant Amount Requested. Amount of funding requested for this grant project. The Michigan Department of Treasury reserves the right to award funds for an amount other than requested. 15. Additional Applicants Participating In Project. If the project involves multiple applicants, list all applicants that will participate, including their name, county, and either their revenue sharing local unit code or school district code. Attach letters of support from each of the participating applicants. PART 3: PROJECT CONTACT INFORMATION 18. Contact Name. Full name of the individual that will be responsible for the project and all reporting requirements. 19. Contact Title. Full title of the individual that will be responsible for the project. 20. Contact Telephone Number. Complete phone number, including area code, of the individual that will be responsible for the project. 21. Contact Fax Number. Complete fax number, including area code, of the individual that will be responsible for the project. 22. Contact Address. Complete address of the individual that will be responsible for the project. 23. Contact Entity Name. Name of the entity the project contact is affiliated with. PART 4: PROJECT DETAILS (Attach additional information if needed) 24. Current Services. Briefly describe how the services related to this project are currently being provided. What is working well? What is not working? Provide the information for all applicants. 25. Shared Service Analysis. Describe the status of any shared service analysis undertaken to date related to this project. Have you performed a service consolidation study? If yes, briefly describe the status of the study (i.e. has it been completed, when was it or will it be completed; how the study relates to the proposed project; etc...). If a shared service analysis has been completed, attach a copy of the shared service analysis or feasibility study. 26. Project Description. Clearly identify all components of this project, including but not limited to the following: detailed description of proposed project; what is the desired outcome(s) of this project; why are you doing the project; what is the final product of the project; etc... It is very important to present all substance of the project in a concise form. This information will be an important factor in the selection process. 27. Goals, Measures, and Business Objectives of this Project. List the goals, measures, and business objectives this project will be accomplishing. Explain the outcomes you hope to achieve and how they will be measured. Provide the measures that will be used to determine the success of the project. 28. Potential Barriers. Describe any barriers that exist that may have an impact on the implementation of the proposed project, including but not limited to legal barriers, citizen buy-in, political buy-in, union buy-in, union contracts with "exclusivity clauses", etc... How will these barriers be overcome? What is the anticipated timeframe to overcome the barriers? How will the barriers affect the implementation of the proposed project? 29. Cost Savings. Indicate "yes" or "no" and include estimated savings amount for both short-term (one year or less) and longterm (greater than one year). For long-term savings, indicate the estimated annual savings and estimated 5 year savings. Attach a detailed calculation of the cost savings and provide an explanation of how the cost savings were calculated.

53 50 Michigan Department of Treasury Form 4921, Page 10 Instructions for Form 4921 Competitive Grant Assistance Program Application (FY Round 2) 30. Work Plan and Project Timeline. Describe the implementation steps to make the project successful, including the estimated stages of project development and a detailed timeline chart outlining each phase of the project (i.e. list task and projected task completion date, etc... ). It should be written so it is clear what the project deliverables and outcomes will be. 31. Total Grant Budget Worksheet. Provide categorical descriptions and amounts. The totals of this worksheet should equal the Estimated Total Project Cost (Line 13) and the Grant Amount Requested (Line 14) in Part 2. For each budget category, attach a detailed list of the proposed expenditures and explain how they support and are essential to the project. 32. Additional Information and Comments. Provide any other information or comments you deem pertinent, but not specifically requested elsewhere in the application. PART 5: CERTIFICATION 33. Signature of the Primary Applicant's Chief Administrative Officer (as defined in MCL b), including printed name, title, and date of signature. FILING INSTRUCTIONS Applications are due June 28, Completed applications submitted via mail or must be received by the Michigan Department of Treasury no later than 11:59 p.m. on Friday, June 28, Incomplete applications may not be considered. A signed and completed application (including attachments) can be submitted by to TreasRevenueSharing@ michigan.gov or by mail to: Michigan Department of Treasury Office of Revenue and Tax Analysis POBox30722 Lansing, MI 48909

54 51 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executive f;{-- Date: February 25, 2014 RE: Agenda Item - Emergency Management, Homeland Security Grant Program Attached you will find documentation and a resolution from Emergency Management & Communications Director, Vicki Wolber, to approve the FY 2013 Homeland Security Grant Program {HSGP) lnterlocal Funding Agreement template with the City of Detroit, Monroe County, Oakland County, St. Clair County, Washtenaw County and Wayne County. The purpose of this template is to provide the appropriate mechanism to administer and manage the entire grant for our regional partners and fulfill our responsibilities as fiduciary. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the HSGP lnterlocal Funding Agreement as stated in the attached resolution. PJL/smf cc: Vicki Wolber

55 52 MACOMB COUNTY, MICHIGAN r~~~~~~~~rhd ~~~~~~~ :~~-E!I, e t Mj~j,Ef4~~-.~~ Resolution to: RESOLUTION Approve the FY 2013 Homeland Security Grant Program (HSGP) lnterlocal Funding Agreement template with the City of Detroit, Monroe County, Oakland County, St. Clair County, Washtenaw County and Wayne County. Additional Background Information (If Needed): Committee Meeting Date

56 EMERGENCY MANAGEMENT & COMMUNICATIONS 117 S. Groesbeck Mount Clemens, Michigan Emergency Management: Phone: (586) Fax: (586) Technical Services: Phone: (586) Fax: (586) Mark A. Hackel County Executive February 6, 2014 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Victoria Wolber, PEM Director Keith Bradshaw Technical Services Manager David Mcintyre Emergency Program Manager Emergency Management & Communications REQUEST APPROVAL/ ADOPTION OF 2013 Homeland Security Grant Program lnterlocal Funding Agreemen SUBJECT: Macomb County is the regional fiduciary for the Region 2 Homeland Security Planning Board (also known as the UASI Board). As such, in October 2013 we entered into a Homeland Security Grant Program Grant Agreement with the State of Michigan. Our State Grant Agreement provides funding for other members of the UASI Board and we need to provide a means to allocate this funding and establish a formal relationship with each partner to administer and manage the entire grant for the region. IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: I am requesting that the Executive Office submit a resolution to the Board of Commissioners asking them to approve the use of the attached lnterlocal Funding Agreement template for use with the following members of the regional UASI Board: City of Detroit and the counties of Monroe, Oakland, St. Clair, Washtenaw and Wayne. PURPOSE/JUSTIFICATION: The purpose of this template is to provide us with the appropriate mechanism to administer and manage the entire grant for our regional partners and fulfill our responsibilities as fiduciary. FISCAL IMPACT/ FINANCING: All funding for this request is provided from the 2013 Homeland Security Grant Program Grant Agreement. The grant allocations amounts are established by the state and each of the lnterlocal funding agreements will be identical for each of the six partners except for this amount. The individual grant allocation amounts are as follows: City of Detroit - $642,395, Monroe County - $284,115, Oakland County- $604,534, St. Clair County- $328,327, Washtenaw County- $328,327, Wayne County $678,223.

57 HS Grant Program Interlocal Funding Agreement Emergency Management & Communications By Macomb County entering into the 2013 Homeland Security Grant Program Grant Agreement with the State of Michigan, we are legally responsible for serving as fiduciary for our region and reimbursing the other six partners within our region the amounts referenced above. CONTRACTING PROCESS: The attached interlocal funding agreement has been approved through the county's Contract Review process. A copy is attached for your reference. Further, this is the same template that was approved for use by the board of Commissioners for our Homeland Security Grant Agreements for which Macomb County is also the regional fiduciary... IMPACT()['l gpgb I\IT E.R\,/I~gs{PBOJE.~I?): There is no impact on our current services as this is provided for with the grant funded staff that we have hired within our office for this purpose. Respectfully submitted, Signature Vicki Wolber Emergency Management & Communications 21Page

58 0 ~ Mark A. Hacke'l COOI)ly ro.e~.~ l 'illi!: :f "( i~t:ii;,o,.. Department Leader: Vicki Wolber Contract Contact Person: Contract I Program Title: CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department: Emergency Management & Communications 02/05/2014 Contact Phone Number: Date: NOTE: Contracts are returned interoffice mail unless specified below: Dean for Pick Up: # CONTACT I PROGRAM INFORMATION GRANT 55 Return By Date: []Agreement 03/21 /2014 D Rejected - Return to requesting Department ~ Approved D Approved with changes SEND TO FINANCE DEPARTMENT 2. RISK MANAGEMENT-..~:z_...L- / o<...:._ L...> f lrq\~cg~~~~~ U ilf FEB 1 0 Z014 ECJJ /_11~- l lsk Management & Safety Date tj Approved D Approved with changes SEND TO CORPORATION COUNSEL ElJ Approved SENDTOOCE D Approved with changes RETURN TO CONTRACT MANAGEMENT, )ZI SOC Review Required D Approved with changes RETURN TO CONTRACT MANAGEMENT &(2,.JL t(_(ke~. I Authorized Signature Date Date ~ RECEIVED -~ ~ ~ FEB m-. (/) MACOMB COUNTY ro g. FINANCE 0 "0 RECEIVED Q) > "Qj (.) Q) 0::0. -E c: ro m- ECIJ t::: ro Cl. Q) 0 FEB CORPORATION COUNSE EXECUTIVE "0 Q) OFFICE > "Qj (.) Q).. o::o. -E c: ro m- ECIJ t::: ro Cl. Q) 0 I" t.8 z z RECEIVED

59 56 Mark A. Hackel Ctm.ttiy!1:-:o;~~.::Ut..'ve Department Leader: CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department: Vicki Wolber Emergency Management & Communications 02/05/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Dean for Pick Up: # Contract I Program Title: CONTACT I PROGRAM INFORMATION 2013 Homeland Security Program Vendor Number (if known): Vendor Name: Date: GRANT DAgreement 0Funded Vendor Disclosure Form Attached: Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source- Org Key I Object- (If known): $ $ $ 0.00 Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date: DEPT. Code: DYes ~No Contract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: E New Renewal "" Amendment Contract Bid: If not bid out, please explain: Lowest Bid: If not lowest bid, please explain: DYes DYes D No D No Bid Number: How many bidders responded? Winning bidder Macomb County Enterprise: Contract I Program Synopsis: DYes D No - Explain: In 2012 our office was appointed by the R2 UASI Board to serve as the regional fiduciary for our collective Homeland Security grants. In addition to Macomb County, the other 6 members of this Board include the City of Detroit and the counties of Monroe, Oakland, St. Clair, Washtenaw and Wayne. Within our 2013 Homeland Security Grant Program grant agreement with the State, there is specific funding awarded to each partner within the UASI Region & as fiduciary we need to provide a means to allocate this funding & establish a formal relationship with each partner to administer and manage the entire grant. Therefore, attached is an Inter-local Agreement for this purpose. The attached is similar to the inter-local agreements that were executed previously for the homeland security grants which were preliminarily drafted and reviewed in cooperation with Jill Smith. With the exception of the grant allocation amounts which are established by the State, this agreement will be identical for each of the six partners. OTHER CONTRACT INFORMATION 0 CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW {IF APPLICABLE): 0 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. D 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. D D D ~ 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. 5. EMPLOYER PAID FRINGE BENEFITS. 6. COLLECTIVE BARGAINING AGREEMENTS. 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

60 HOMELAND SECURITY GRANT PROGRAM INTERLOCAL FUNDING AGREEMENT TEMPLATE BETWEEN MACOMB COUNTY AND (INSERT NAME OF POLITICAL SUBDIVISION) This Interlocal Funding Agreement ("the Agreement") is made between Macomb County, Michigan Municipal Corporation, 1 S. Main., Mt. Clemens, MI ("Fiduciary"), and (INSERT NAME AND ADDRESS OF POLITICAL SUBDIVSION) ("Political Subdivision"). In this Agreement the Fiduciary and the Political Subdivision may also be referred to individually as "Party" or jointly as "Parties." PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL , et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of passing through 2013 Homeland Security Grant Program (Grant Program) funds to the Political Subdivision; delineating the relationship and responsibilities among the Fiduciary, the Political Subdivision, and the Region 2 Planning Board regarding the Grant Program; and addressing use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment purchased with Grant Program funds, purchase or reimbursement of services with Grant Program funds, and/or reimbursement for certain salaries and/or overtime with Grant Program funds. Macomb County, Michigan was elected and appointed Fiduciary for the 2013 Homeland Security Grant Program by Region 2 Planning Board at its October 16, 2013 meeting. Macomb County accepted the position of Fiduciary and as a result entered into the 2013 Homeland Security Grant Program Agreement with the State of Michigan and became the Sub grantee for the Grant Program. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, within or without quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto, and any other mutually agreed to written and executed modification, amendment, or addendum Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. Pagel 2013 Homeland Security Grant Program Funding Agreement

61 Fiduciary means Macomb County, a Michigan Municipal Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, and/or any such persons successors Political Subdivision means (INSERT NAME OF POLITICAL SUBDIVION), Corporation including, but not limited to, its Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, and/or any such persons successors Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network regwn Region 2 Homeland Security Planning Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, StClair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region Homeland Security Grant Program ("Grant Program") means the grant program described and explained in Exhibit B which began September 1, 2013 and ends May 31, The Grant Program is a primary funding mechanism, administered by the United States Department of Homeland Security (DHS) and plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient nation. 2. AGREEMENT EXHIBITS. The Exhibits listed below and their properly promulgated amendments are incorporated and are part of this Agreement Exhibit A- Region 2 Homeland Security Planning Board meeting minutes from October 16, 2013; re: 2013 Homeland Security Grant Program Fiduciary; 2.2. Exhibit B Homeland Security Grant Program Agreement between the Fiduciary and the State; 3. FIDUCIARY RESPONSIBILITIES The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement between the Fiduciary and the State of Michigan, attached as Exhibit B The Fiduciary shall comply with all requirements set forth in the 2013 Homeland Security Grant Program Guidance. Page Homeland Security Grant Program Funding Agreement

62 The Fiduciary shall submit all required project forms to the State for review and approval which the Political Subdivision has submitted to the Fiduciary and been approved by the Region 2 Homeland Security Planning Board The Fiduciary shall reimburse the Political Subdivision, for the equipment, services and/or personnel costs as set forth in the forms as supplied and required by the State and the applicable reimbursement forms reviewed and approved by the State. The funds shall only be released by the Fiduciary after the applicable reimbursement forms, required by the State and the Fiduciary, are properly executed by the Parties. The Fiduciary's Emergency Management representative/designee shall execute the forms on behalf of the Fiduciary and the (INSERT TITLE OF POLITICAL SUBDIVISIONS DESIGNEE) shall execute the forms on behalf of the Political Subdivision. The Fiduciary in its sole discretion shall determine if the reimbursement forms are properly executed The Fiduciary shall create and maintain, an inventory of all equipment purchased with Grant Program funds in accordance with 44 CFR Part 13.32(d) (1) located at The Fiduciary shall notify the Political Subdivision at the end of the Fiduciary's fiscal year of the dollar amount of Grant Program funds released to the Political Subdivision for that fiscal year. This amount shall include the dollar amount of equipment purchased with Grant Program funds by the Political Subdivision The Fiduciary shall file this Agreement pursuant to law and provide executed copies of this Agreement to the Region 2 Planning Board Secretary and the Political Subdivision. 4. POLITICAL SUBDIVISION RESPONSIBILITIES The Political Subdivision is entitled to reimbursement of allowable expenses for the Grant Program in an amount not to exceed NOTE: correct amounts for each individual political subdivision will be entered as applicable at time of execution; see 2013 HSGP Grant Agreement with State for exact dollar amounts This amount does not include Grant Program funds allocated to the Region 2 Designated Funding Allocation The Political Subdivision shall prepare all required forms for the use of Grant Program funds and shall submit such forms to the Region 2 Planning Board for review and approval via the process designated by the Region 2 Planning Board. Upon approval from the Region 2 Planning Board, the Fiduciary will forward the required forms to the State for review and approval All funds allocated to the Political Subdivision in Section 4.1 require proof of encumbrance or requests for reimbursement received by the Fiduciary no later than 5:00p.m. on November 30, Grant funds which are not encumbered or which do not have reimbursement requests received by the Fiduciary by this date will be reallocated to the Region 2 Designated Funding Allocation The Political Subdivision shall use the equipment purchased with Grant Program funds, and all Grant Program funds in accordance with the 2013 Homeland Security Grant Program Guidance. Page Homeland Security Grant Program Funding Agreement

63 The Political Subdivision shall keep the Fiduciary informed ofthe location of the equipment purchased with Grant Program funds regardless of who purchased the equipment. If the equipment by its nature is mobile, the Political Subdivision must provide a general location or "home-base" where the equipment can be found. If the location of the equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon receipt of the equipment by the Political Subdivision and continue until three (3) years after the close of this Grant Program The Political Subdivision shall list the dollar amount provided by the Fiduciary pursuant to Section 3.6 on the Political Subdivision's Schedule of Expenditures of Federal Awards Except for equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose ofthe equipment and work with the Fiduciary regarding any issues associated with disposal of the equipment The Political Subdivision shall make the equipment available to the Fiduciary, the State and Federal Auditors upon request Comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds Comply with applicable financial and administrative requirements set forth in the current edition of 44CFR, Part 13, including, but not limited to the following provisions: a. Account for receipts and expenditures; maintain adequate financial records and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. c. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended, and OMB Circular A-133, "Audits of States, Local Government and Non-Profit Organizations", as further described in 44CFR, Part Integrate individuals with disabilities into emergency planning in compliance with Executive Order and the Rehabilitation Act of Environmental and Historic Preservation Compliance: The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding. The Environmental and Historic Preservation (EHP) program engages in a review process to ensure that federally-funded activities comply with various federal laws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural and low-income and minority populations. The Political Subdivision shall not undertake any project having the potential to impact EHP resources without prior approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. Page Homeland Security Grant Program Funding Agreement

64 Comply with the Davis-Bacon Act (40 U.S.C et seq) for grant funded construction projects. The Political Subdivision must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations is located at: Upon request, the Political Subdivision will supply to the Subgrantor any information required to meet federally- mandated reporting requirements, including, but not limited to, requirements related to the Federal Funding Accountability and Transparency Act of 2006 (FFATA) (Public Law ), as amended by Section 6202(a) ofthe Government Funding Transparency Act of 2008 (Public Law ) and OHS program priority reporting requirements The Political Subdivision must acknowledge and agree to comply with applicable provisions governing U.S. Department of Homeland Security (OHS) access to records, accounts, documents, information, facilities, and staff; including, but not limited to, items (a) through (e) below. Detailed information on record access provisions can be found in the OHS Standard Administrative Terms and Conditions located at Section of manual.pdf, specifically in the OHS Specific Acknowledgements and Assurances on pages 8 and 9. The Political Subdivision also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions: a. Cooperate with any compliance review or complaint investigation conducted by OHS. b. Permit OHS access and rights to examine and copy records, accounts, other documents, and other sources of information related to the grant; and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by OHS regulations, by other applicable laws, or by program guidance. c. Submit timely, complete, and accurate reports to the Subgrantor and maintain appropriate backup documentation to support the reports. d. Comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. e. Provide a list of all proceedings, pending or completed during the past three years, involving accusations of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status. Reporting must be made to the Subgrantor and include outcomes and copies of settlement agreements. 5. REGION 2 PLANNING BOARD RESPONSIBILITIES. The Parties agree and acknowledge that the Region 2 Planning Board shall have the following responsibilities: 5.1. Undertake studies and make recommendations on matters of emergency management and homeland security to Political Subdivisions in the Region; Page Homeland Security Grant Program Funding Agreement

65 Prepare and present to the State Homeland Security Advisory Council findings of activities and initiatives undertaken in the Region; 5.3. Hold public meetings, subject to the Michigan Open Meetings Act; 5.4. Perform such other acts or functions as it may deem necessary or appropriate to fulfill the duties and obligations imposed by Federal and State homeland security program requirements; 5.5. Establish sub-committees to carry out its work; 5.6. Advocate for, monitor, and actively engage in the implementation ofthe Regional Homeland Security Strategy; and Review and approve all required forms for the expenditure of Grant Program funds that are submitted Ensure that all grant projects are aligned to the appropriate FY 2013 HSGP Investment and Homeland Security Strategy. Projects to be funded by SHSP must align to one of Michigan's FY 2013 SHSP Investments and the State of Michigan Homeland Security Strategy. Projects to be funded by UASI must align to a FY 2013 UASI Investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board Develop and implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi-Year Training and Exercise Plan or provide evidence of the SEMI UASI's adoption and utilization of the state's Multi-Year Training and Exercise Plan. 6. DURATION OF INTERLOCAL AGREEMENT The Agreement and any amendments hereto shall be effective when executed by both Parties with resolutions passed by the governing bodies of each Party and shall end three (3) years from the date the Grant Program is closed. The approval and terms of this Agreement and any amendments hereto shall be entered in the official minutes of the governing bodies of each Party. 7. LIABILITY I ASSURANCES Each Party shall be responsible for any Claim made against that Party by a third party, and for the acts of its employees or agents arising under or related to this Agreement In any Claim that may arise under or relate to this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including attorney fees. Page Homeland Security Grant Program Funding Agreement

66 Neither Party shall have any right under any legal principle to be indemnified by the other Party or any of its employees or agents in connection with any Claim Notwithstanding any other provision of this Agreement, the Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of Grant Program funds that it receives or the use or misuse of the equipment, including but not limited to, costs for replacing the equipment or costs, fines, or fees associated with an ineligible use determination by auditors The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, laws, and requirements applicable to its activities performed under this Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit B, and the 2012 Homeland Security Grant Program Guidance. 8. TERMINATION OR CANCELLATION OF AGREEMENT. Either Party may terminate and/or cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of termination and/or cancellation shall be clearly stated in the notice. If this Agreement is terminated and/or cancelled, the Transfer of Ownership Agreements executed prior to the date of termination and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding equipment transferred to the Political Subdivision and the Parties shall execute Transfer of Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination and/or cancellation. 9. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 11. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Agreement. 12. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. 13. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract, and/or assign any obligations or rights under this Agreement without the prior written consent of the other Party. Page Homeland Security Grant Program Funding Agreement

67 NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 15. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 16. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail IfNotice is sent to the Fiduciary, it shall be addressed and sent to: Macomb County Office of Emergency Management and Communications, 117 S. Groesbeck., Mt. Clemens, MI If Notice is sent to the Political Subdivision, it shall be addressed to: (INSERT NAME OF POLITICAL SUBDIVISION) Either Party may change the address and/or individual to which Notice is sent by notifying the other Party in writing of the change. 18. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 19. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties. 20. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. Page Homeland Security Grant Program Funding Agreement

68 65 IN WITNESS WHEREOF, EXECUTED: Mark Deldin, Deputy County Executive Macomb County Executive Office DATE: WITNESSED: DATE: Political Subdivision: (INSERT NAME OF POLITICAL SUBDIVISION) EXECUTED: DATE: WITNESSED: DATE: Page Homeland Security Grant Program Funding Agreement

69 66 Exhibit A SOUTHEAST MICHIGAN URBAN AREA SECURITY INITIATIVE BOARD Wednesday October 16, :00 am Oakland County Executive Office Building Conference Center East Oakland, 2100 Pontiac Lake Road, Bldg 41 W Waterford, MI I. CALL TO ORDER Meeting was called to order at 10:05 am II. ROLLCALL: ROLLCALL Voters Present: Sara Stoddard, Oakland County; Jeff Friedland- St. Clair County; Marc Breckenridge- Washtenaw County; Gerard Simon - City of Detroit; Vicki Wolber - Macomb County; Mark Hammond- Monroe County; Tim McGillivary, Wayne County Non-Voters Present: Mark Martinez, MSP/EMHSD; Sam Jonker-Burke, MSP/EMHSD; Heather Blair, Healthcare Sector2 North; Tatyana lvanova, Healthcare Sector 2S Jennifer Floyd, MMRS-Detroit; Dave Vinson. MMRS-Warren; Dave Mcintyre, Fiduciary Representative; Danielle Elzayat, Citizen Corps Council, John Hennigan, Maritime Security; Lt. Emmett McGowan, DSEMIIC; Absent: Ted Quisenberry- Oakland; Chris Martin, SE Michigan Fire Chiefs; Ronald Haddad, SE Michigan Police Chiefs, Sean Bronson, Mass Transportation Others Present: Sherese Patton; Bob McDonald, Macomb OEM; Lynne Lapierre, Macomb OEM; John Collin, Monroe EM; Ben Pinette, Washtenaw County ESD; Jennifer Sobin, USCG Sector Detroit; Kathy Rich, Canton; Maxine Schofield, Oakland County HSD; Brandon Lewis, UASI; Brenda Ice, Detroit/HSEM; Donna Northern, Detroit HSEM, Kellie Russell, Detroit HSEM; James Grady, MSP/EMHSD; Deb Bayer, OCC (RTC); Connie Compton, SE Ml CB, Mike Caldwell, MSP SOD, Also Present: Attendance record on file with the UASI Secretary's office. III. Approval of Agenda Mr. Breckenridge called for approval of the agenda items for the meeting. MOTION by Mr. Freidland SUPPORTED by Mr. Hammond, to approve the agenda for the October 16,2013 UASI Board Meeting, with the addition of Project Approval- Wayne County and New Business- BearCat Vehicle Acquisition by UASI Board Meeting Minutes- October 16, 2013 Approved December 18, 2013

70 67 Exhibit A Oakland County. The MOTION CARRIED with a unanimous voice vote IV. Approval of Minutes MOTION by Mr. Friedland, SUPPORTED by Mr. Hammond, to approve the minutes September 18,2013 UASI Board Meeting with changes. The MOTION CARRED with a unanimous vote v. Public Comment No Public Comment was offered. VI. Communications MOTION by Mrs. Wolber, SUPPORTED by Mr. McGillivary, to accept City of Detroit New Director/UASI Board Representation, Macomb County UASI Board Representation, and State Correspondence- Federal Gov't shutdown. The MOTION CARRED with a unanimous voice vote. VII. Nominations I Elections of Officers a. Chair Mr. Friedland nominated Mr. McGillivary to be chair of the UASI Board. b. Vice-Chair Mr. Friedland nominated Mr. Hammond to be vice-chair of the UASI Board. Ms. Stoddard nominated Mr. Quisenberry to be vice-chair of the UASI Board. c. Secretary Mr. McGillivary nominated Ms. Wolber to be secretary of the UASI Board. Mr. Breckenridge asked if any of the nominees wished to decline their nomination. Ms. Wolber declined the nomination to be board secretary. Mr. Breckenridge re-opened the nominations for board secretary. Mr. Breckenridge asked Ms. Wolber the reason that she was declining the nomination to be secretary. Ms. Wolber explained that it was a lot of work in addition to Macomb UASI Board Meeting Minutes- October 16, 2013 Approved December 18, 2013

71 68 Exhibit A 95 County's fiduciary responsibility, and that she therefore felt the role was not receiving 96 proper attention Mr. Hammond asked if the recording secretary was only hired to take minutes. Ms. 99 Wolber confirmed that that was correct, the recording secretary is only hired to take 100 minutes, and the reminder of the secretary responsibility falls to her staff Mr. McGillivary expressed his opinion that with the staff cuts facing many of the 103 jurisdictions in light of the reduction in UASI funds, it was unrealistic to expect that any 104 of the other jurisdictions have the manpower to take on the role Mr. Friedland asked the chair if the UASI Bylaws specified that the secretary be a voting 107 member Mr. Breckenridge called for a five minute recess at 10:16 am Mr. Breckenridge called the meeting back to order at 10:20 am Mr. Breckenridge re-opened the nominations for UASI Board Secretary Mr. McGillivary nominated Ms. Wolber for UASI Board Secretary MOTION by Mr. Hammond, SUPPORTED BY Mr. Friedland, to close the 118 nominations for UASI Board officers. The MOTION CARRIED by unanimous 119 voice vote Mr. Breckenridge summarized the slate of candidates for the board officer positions: Mr. 122 McGillivary for Chair, Mr. Hammond and Mr. Quisenberry for Vice-Chair, and Ms. 123 Wolber for Secretary. He then asked for a motion to accept a unanimous ballot for the 124 positions of Chair and Secretary MOTION by Mr. Friedland, SUPPORTED BY Mr. Hammond, to elect Mr. 127 McGillivary UASI Board Chair and Ms. Wolber UASI Board Secretary by 128 unanimous ballot Ms. Wolber asked for an amendment to the motion to state that the UASI Coordinator 131 will be assigned by the Board to assist the secretary in managing the UASI agenda. Mr. 132 Friedland and Mr. Hammond both accepted the proposed amendment The AMENDED MOTION CARRIED by unanimous voice vote Mr. Breckenridge asked the board how they would like to proceed in balloting for UASI 137 Board Vice-Chair. Lt. Martinez volunteered to collect paper ballots Lt. Martinez announced the results of the paper ballot, 4-3 to elect Mr. Hammond UASI 140 Board Vice-Chair. UASI Board Meeting Minutes- October 16,2013 Approved December 18, 2013

72 69 Exhibit A MOTION by Mr. McGillivary, SUPPORTED BY Mr. Friedland, to accept the results of the paper ballot. The MOTION CARRIED by unanimous voice vote. Mr. Breckenridge summarized the results of the officer elections for the coming year: Mr. McGillivary was elected UASI Board Chair, Mr. Hammond was elected UASI Board Vice-Chair, and Ms. Wolber was elected UASI Board Secretary. Mr. McGillivary asked if the SAA required official notification of the election of new UASI Board officers, or whether the SAA's attendance at this meeting serves as that notification. Lt. Martinez responded that he would send a memo to EMHSD outlining the changes, and would also forward a copy of the approved meeting minutes when they become available. VIII. Committee Report I Activity A. Citizen Corp Council -No Discussion B. Interoperable Communications -No Discussion C. Regional Training Ms. Bayer reported the development of the training plan has begun with the assistance of the Community College Consortium. The assistance of the jurisdictions is needed to submit the necessary information to get the plan in place. Mr. Lewis added the purpose of the training plan is to identify what training is needed within the local jurisdictions in order to carry out the UASI mission. The training committee would like to meet with each jurisdiction regarding training issues, collect the information, and create a master regional plan. The Training Committee would like to pilot the data collection process with one jurisdiction before rolling it out region wide. Ms. Bayer then added the main focus of the plan is those teams that are directly funded through the UASI for projects and strategic goals that are being focused. The teams include, USAR, Hazmat, First Responders, and the Dive teams. Ms. Stoddard asked if the pilot should be completed before any other jurisdictions begin putting together training needs lists. Ms. Bayer replied that, no, jurisdictions with personnel who attended the RTIPP training in May could begin the process at any time. UASI Board Meeting Minutes- October 16, 2013 Approved December 18, 2013

73 70 Exhibit A 187 Mr. Hammond asked, is the problem that the information you require is not being 188 received are there other issues? Ms. Compton responded there is a calendar created to show the training available. There 191 will be a survey developed to show all the necessary teams that are missing information 192 and will be sent out to all jurisdictions to show what there needs are Mr. McGillivary stated there was an exercise held a few weeks ago where there was a 195 problem with the lack of notification given in order for others to attend. How can this be 196 avoided in the future? Lt. Martinez stated, he has noted that the Training Committee and the Board were not 199 made aware of the training exercise. This was a very large training statewide exercise 200 with 88 local firefighters in attendance Ms. Bayer asked Lt. Martinez when he bcame aware of the exercise Lt. Martinez responded that he had become aware of the exercise approximately one 205 week before it took place Mr. Friedland cautioned that because of the actions of the board last month, the locals are 208 likely to be able to use less than 50% of their local award for personnel, which backfill 209 and overtime for training and exercise as well as planners, so participation in exercises 210 and training programs should be approached cautiously Mr. McGillivary asked whether the 50% personnel cap was applicable to the entire grant, 213 inclusive of the state's portion, or was only applicable only to the local allocations Mr. Jonker-Burke responded the number included in the grant agreement is the number 216 that the region can spend in total on personnel Mr. Lewis added, both the state and the locals can spend 50% of their respective shares 219 on personnel; 50% of the total award can be used for personnel costs D. DSEMIIC Advisory Lt. McGowan reported that the DSEMIIC has several AAFs in with the regional fiduciary 224 pending approval. He also gave a report regarding the various events that the DSEMIIC 225 has been actively working, including the ALCS and the Detroit Marathon He then asked for an update on the progress in filling the vacant Wayne County 228 DSEMIIC analyst position Mr. Breckenridge stated that "Open Intelligence Analyst Positions" is an agenda item 231 under Old Business. 232 UASI Board Meeting Minutes- October 16, 2013 Approved December 18, 2013

74 71 Exhibit A E. Public Health Mrs. Blair reported about an upcoming conference, Fostering Resilience in the aftermath: The Art of Delivering Disaster Behavioral Health Services, that will be held on November 7, 2013 at the Kellogg Center in East Lansing, MI and distributed conference information to the board. MOTION by Mr. Hammond SUPPORTED by Mr. Friedland to accept communications reports. The Motion Carried with unanimous voice vote. IX. Old Business A. Fiduciary Reports i Grant ii Grant iii Grant Mr. Mcintyre reported the 2010 grant is in its close out stage with the close out being 4:00pm today. It appears the 2010 grant is under spent by $13, due to a Regional packet that was denied. During the November UASI Board meeting a more detailed report will be given. The 2012 and 2011 grant is progressing through the smart sheet with over $2,000,000 in payables received on the Board adopted deadline of September 30, 2013 and exceeds the previous years. Mr. Mcintyre also reminded the Board of the November 1, 2013 adopted deadline for the planners and analyst packets with the remainder of the packets due on November 30, For this meeting there are 60 AAF's submitted to be reviewed by the Board. A new form for the November 30, 2013 encumbrance, which is similar to the payable sheet, and will be sent to the State once it, is completed. The form will include P.O.'s, the training calendar, etc. There will be a website launched tentatively on November 15, 2013 that will make it easier to view records regarding grant information and payables. Ms. Stoddard asked, with regards to the encumbrance deadline what if the November 30, 2013 date cannot be met? Mrs. Wolber responded, if there is an active AAF that you are planning to spend money on, it should included as a line item on the encumbrance worksheet with a description and the amount so there can be a record of it. Lt. Martinez asked Mr. Jonker-Burke ifthere are 60 AAF's approved today, what is the timeframe for them to be approved? Mr. Jonker-Burke responded ifthere are no issues at least one month, ifthere are issues that need to be addressed by the Feds, it would take at least 60 days. UASI Board Meeting Minutes- October 16, 2013 Approved December 18, 2013

75 72 Exhibit A MOTION BY Mr. Friedland SUPPORTED by Mr. Hammond to accept Fiduciary 281 Reports The MOTION CARRIED with unanimous voice vote B. Open Intelligence Analyst Positions Ms. Stoddard stated the the DSEMIIC advisory board was looking for a status update on 288 filling the vacant Wayne County DSEMIIC analyst position Mr. McGillivary stated there is no current plan in place to fill this position, that they were 291 currently in the process of vetting candidates, and that they should have an update on the 292 issue at the next UASI Board Meeting C. UASI Strategy Mr. Lewis reported that all of the objectives within the strategy have been reviewed by 297 the various UASI Committees and Workgroups. The results of the anlaysis are 298 summarized in Appendix 5 of the new strategy. Based upon that analysis, all of the 299 existing objectives are now either "complete" or have an extended Target Completion 300 Date. The analysis also allowed us to revise some of the implementation steps to make 301 them more realistic. The new objectives are based on facilitating the activities oflocal 302 projects including the Fusion Center, USAR, Hazmat, etc. Currently, there are objectives within the strategy, 11 new objectives and 15 original objectives MOTION by Mr. Friedland SUPPORTED by Mr. Simon to approve the UASI 306 Strategy The MOTION CARRIED with unanimous voice vote X. NEW BUSINESS a. FY 2013 Homeland Security Grant Program Agreement Mrs. Wolber was prepared to present the grant agreement for approval, however she 316 reported that Mr. Lewis had reviewed the grant agreement that went out in the packet and 317 found that the distribution of funding was incorrect, After setting aside the 5% M&A, the 318 SAA had calculated the 25% regional award based upon the entire award, inclusive of 319 M&A. This was not done in past years, and caused the regional allocation to be too high 320 and the local allocations to be too low. In addition, the grant agreement listed the 321 deadline for locals to encumber expenses as November 30, 2015, where it should have 322 been November 30, The SAA has produced a revised grant agreement, and Mr. 323 Jonker-Burke has brought two copies with him today. 324 UASI Board Meeting Minutes- October 16,2013 Approved December 18, 2013

76 73 Exhibit A 325 Ms. Wolber then asked for the pleasure of the board: would they like to adopt the revised 326 grant agreement, would they like it sent out for review and then adopt it at the next 327 meeting. She stressed that the total funding allocated to the region did not change, just the 328 allocations within that total MOTION by Ms. Stoddard SUPPORTED by Mr. Friedland to accept the revised 332 FY 2013 Homeland Security Grant Program Agreement Mr. Breckenridge stated that the minutes from the previous meeting at which Macomb 335 County was elected fiduciary for the 2013 grant were not explicitly clear on that action, 336 and he would like to ensure that that action is memorialized with this action. Mr. 337 McGillivary stated that he remembered being the maker of the original motion to appoint 338 Macomb as fiduciary for Mr. Breckenridge asked Ms. Stoddard and Mr. Friedland 339 if they would accept a friendly amendment to their motion to add that Macomb County is 340 the fiduciary for the 2013 grant. Both Ms. Stoddard and Mr. Friedland agreed The AMENDED MOTION CARRIED with unanimous voice vote Ms. Stoddard asked when locals could begin submitting AAFs for Mr. Mcintyre 345 stated that the fiduciary had no problem accepting them now, and Mr. Lewis concurred. 346 Ms. Wolber asked Mr. Jonker-Burke if the SAA would accept 2013 AAFs before they 347 receive a signed grant agreement. He said that yes, they would, however they would be 348 prioritized below 2011 and 2012 AAFs that continue to come in. Ms. Stoddard then asked 349 Mr. Jonker-Burke if they had released a revised AAF for 2013; Mr. Jonker-Burke replied 350 that they were working on it and it would be out in the near future b Meeting Dates & Locations Mrs. Wolber presented the Board with a schedule of dates for 2014 meetings, including 355 due dates for projects to be submitted, agenda items to be submitted, and when the 356 agenda would be released. She asked board members to contact the HSGP mailbox to 357 sign up to host specific dates. She would like to have the list finalized and presented to 358 the board at the December meeting Ms. Stoddard recalled that last year the board began to meet monthly with the expectation 361 that every other month would be a standing meeting and the other months would be as 362 needed. She asked if this would continue going forward Mr. Lewis responded that since the board transitioned to monthly meetings, there has 365 been enough business to require every meeting being held, and that at this point the board 366 should not consider one set of meetings standing and the other as necessary, that 367 meetings should simply be cancelled ifthere was not enough on the agenda to justify 368 holding them. 369 UASI Board Meeting Minutes- October 16, 2013 Approved December 18, 2013

77 74 Exhibit A c. Project Approval l Wayne County 2. Macomb County 3. Wayne County 4. St. Clair County MOTION by Mr. Freidland SUPPORTED by Ms. Stoddard to approve projects for The MOTION CARRIED by unanimous voice vote Macomb County 2. St. Clair County 3. Wayne County 4. City of Detroit MOTION by Mrs. Wolber SUPPORTED by Mr. Friedland to approve projects for The MOTION CARRIED by unanimous voice vote. d. BearCat acquisition by Oakland County Mr. Simon informed the board that the Detroit Chief of Police was informed by the Oakland County Sheriff that Oakland County had been able to purchase a BearCat vehicle with Detroit Homeland Security funds. A subsequent search indicated that the SAA had directly awarded the funds for the BearCat to Oakland County. The city has a couple of questions: 1) Why was a separate grant agreement signed between the state and Oakland County, without anyone else knowing about it? 2) Why wasn't the half-million dollar overage brought back before the board, with the possibility that there may have been other jurisdictions with shovel ready projects? Lt. Martinez responded that one of the top priorities of the SAA is to ensure that no federal dollars are turned back to the federal government, and that the state utilizes those dollars effectively. There were HSGPIUASI funds returned at the end of their performance period, and there was a tight time constraint in which to expend them. By the authority vested in the SAA, they unilaterally decided to authorize the purchase of this Lenco BearCat in order to ensure that the funds were not returned to the federal government and remained in the State of Michigan and the UASI region. In the SAA's view, the timeline did not allow for the funding to be returned to the board for a decision. Mr. Simon said that they support that process, and the SAA's efforts to not tum back money to the feds. His primary issue with the process was the lack of transparency and UASI Board Meeting Minutes- October 16, 2013 Approved December 18, 2013

78 75 Exhibit A them not knowing what was going on. Ms. Stoddard clarified that it was not 2010 funding that was turned back, it was previous year grant funding that was moved to make it available to spend in She acknowledged that Oakland County signed a 2010 grant agreement with the state, but that it was not 2010 funding. However, in order to take advantage of the 2010 performance period, they were required to seek new AAFs and do detailed administrative work to move 2010 expenditures back to 2009, which freed up the money in 2010 and allowed them to spend it. The grant agreement did not require Oakland County to seek board approval for the purchase, and Oakland County met all requirements outlined in the grant agreement. Mr. Simon reiterated that he has no issue with Oakland County's performance relative to the grant requirements, that his issue is that this was a significant amount of money for the board not to know about. His hope is that in the future, a process can be put in place to notify the board of decisions such as this to enable board members to fully explain to officials within their jurisdiction how issues like this happen. Mr. McGillivary asked whether this project was therefore exempted by the SAA from any of the UASI Board's internal review processes and subject matter expert reviews that are necessary for every other project that comes before the board. Ms. Stoddard responded that that was correct. XI. Adjournment MOTION by Mr. Friedland to adjourn the meeting. Mr. McGillivary asked ifmr. Friedland would suspend the motion. Mr. Friedland agreed. Mr. McGillivary offered his thanks to Mr. Breckenridge, Mr. Quisenberry, and Ms. Wolber for their service as UASI Board officers during the past year. MOTION by Mr. Friedland, SUPPORTED by Mr. McGillivary, to adjorn. The MOTION CARRIED by unanimous voice vote at 11:29 am. UASI Board Meeting Minutes- October 16,2013 Approved December 18, 2013

79 76 State_olMichigan Fiscal Year 2013 Homeland Security Grant Program Grant Agreement September 1, 2013 through May 31, 2015 CFDA Number: Grant Number: EMW-2013-SS This Fiscal Year (FY) 2013 Homeland Security Grant Program (HSGP) grant agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and Homeland Security Division (hereinafter called the Subgrantor), and the I. Purpose COUNTY OF MACOMB (hereinafter called the Subgrantee) The FY 2013 HSGP is a primary funding mechanism, administered by the United States Department of Homeland Security (DHS), and plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient Nation. The HSGP is one tool among a comprehensive set of measures to help strengthen the nation against risks associated with acts of terrorism and other catastrophic events. The purpose of this grant agreement is to provide federal pass-through funds to the Region 2 Homeland Security Planning Board (hereinafter called the regional board) through the Subgrantee, which has been voted and approved tb act as the Fiduciary Agent on behalf of and as a part of the regional board for the FY 2013 HSGP. HSGP is comprised of three related grant programs, of which two are covered by this grant agreement The State Homeland Security Program (SHSP): The SHSP is a core assistance program that provides funds to build capabilities at the state, local, tribal, and territorial levels, to enhance national resilience to absorb disruptions and rapidly recover from natural disasters and terrorist incidents as well as to implement the goals and objectives included in state homeland security strategies, and shortfalls in core capabilities as identified in Threat and Hazard Identification and Risk Assessments and the State Preparedness Report. Activities implemented under SHSP must support national preparedness by building or enhancing capabilities that relate to the prevention of, protection from, mitigation of, response to, and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Subgrantees must demonstrate this dual-use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. Urban Areas Security Initiative (UASI): The UASI program is intended to provide fina.ncial assistance to address the unique multi-discipline planning, organization, equipment, training, and exercise needs of high-threat, highdensity Urban Areas, and to assist these areas in building and sustaining capabilities to prevent, protect against, mitigate, respond to, and recover from threats or acts of terrorism using the Whole Community approach. Activities implemented with UASl funds must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, mitigation of, response to or recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Subgrantees must demonstrate the dual-use quality for any activities implemented that are not explicitly focused on terrorism preparedness. Urban Areas must use UASI funds to employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UASI program implementation and governance must include regional partners and should have balanced representation among entities with operational responsibilities for prevention, protection, mitigation, response, and recovery activities within the region. States must ensure that the identified Urban Areas take an inclusive regional approach to the development and implementation of the UASI program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities,

80 77 FY 2013 HSGP, c ou nty- ar-ivracom o-rreig itsn --2-Fla ucra ry) Page 2 of 11 state agencies, Statewide lnteroperability Coordinators, Citizen Corps Councif(s), and campus law enforcement in their program activities. Allowable activities must comply with the FY 2013 HSGP Funding Opportunity Announcement, comply with the FY 2013 HSGP Michigan Supplemental Guidance, align with Michigan's FY 2013 SHSP investments or Southeast Michigan's FY 2013 UASI investments, and must align to projects specifically approved by the Subgrantor. Subgrantees must take a regional approach when determining the best use of FY 2013 HSGP funds. Subgrantees must consider the needs of local units of government, tribal governments, whole community and individuals, children and individuals with disabilities or access and functional needs, nonprofit communities, and applicable volunteer organizations in developing their HSGP projects and activities. For guidance on allowable costs and program activities, please refer to the FY 2013 HSGP Funding Opportunity Announcement located at II. Statutory Authority Funding for the FY 2013 HSGP is authorized by The Homeland Security Act of 2002 (Public Law ), as amended by section 101 of the Implementing Recommendations of the 9/11 Commission Act of 2007 (Public Law ). Appropriation authority is provided by The Department of Homeland Security Appropriations Act, 2013 (P~blic Law 113-6). The Subgrantee agrees to comply with all FY 2013 HSGP program requirements in accordance with the FY 2013 HSGP Funding Opportunity Announcement located at the DHS Standard Administrative Terms and Conditions (Section of the DHS Financial Management Policy Manual, Appendix A) located at the FY 2013 HSGP Articles Applicable to Subgrantees, and FY 2013 HSGP Michigan Supplemental Guidance. The HSGP Articles Applicable to Subgrantees document is included for reference in the grant agreement packet The Subgrantee also agrees to comply with regulations, including, but not limited to the following, as applicable: A. Administrative Requirements CFR, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (OMB Circular A-1 02) 2. 2 CFR, Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (OMB Circular A-11 0) CFR, Part 10, Environmental Considerations B. Cost Principles 1. 2 CFR, Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR, Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR, Part 230, Cost Principles for Non-Profit Organizations (OMB Circular A-122) CFR, Part 31 Federal Acquisition Regulations (FAR), Contract Cost Principles and Procedures C. Audit Requirements and Other Assessments 1. OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations located at whitehouse.gov/sites/defaultlfiles/omb/assets/omb/circu Iars/ a 133/a133. html 2. Public Law , Improper Payments Information Act (/PIA} of 2002 located at Code of Federal Regulations (CFR) documents are located online at

81 78 FY 2013 HSGP co-unfyofm~icomli-(fregton-2--i=iau a~iryj Page 3 of 11 Ill. Award Amount and Restrictions A. The County of Macomb, acting as the Fiduciary Agent on behalf of and as a part of the Region 2 Board, is awarded $4,727,449:00 under the FY 2013 HSGP. This total consists of $327, from the SHSP program and $4,400, from the UASI program. The grant agreement shall be administered based on the Subgrantee's policies and procedures, provided that they conform to state or federal rules, laws, and/or regulations. B. The FY 2013 HSGP covers eligible costs from September 1, 2013 to May 31, C. HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and safety duties or to supplant traditional public health and safety positions and responsibilities. D. At least $1,181, of award funds must be dedicated towards Law Enforcement Terrorism Prevention Activities {LETPA). LETPA funds must be linked to one or more core capabilities within the NPG. LETPA activities may be supported using either UASI or SHSP grant funds, however, the Subgrantee must ensure that the minimum requirement is met collectively between the two programs. E. A maximum of $163, of SHSP award funds and $2,200, of UAS! award funds may be used for personnel and personnel-related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security Act (Public Law ). In general, the use of SHSP or UASI funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. A definition of personnel costs is provided in Appendix C of the FY 2013 HSGP Funding Opportunity Announcement. F. Exactly $16, of SHSP award funds and $220, of UASI award funds are allocated to the Subgrantee to be used for the Management and Administration (M&A) of the FY 2013 HSGP. M&A allowable costs are defined in the FY 2013 HSGP Funding Opportunity Announcement. Alignment and allowability for the use of M&A award funds by the Subgrantee are not subject to review and approval of the Region 2 Homeland Security Planning Board. At the discretion of the Subgrantee, any unused portion of the M&A award funds may be reallocated to the Region 2 HSGP Designated Funding Allocation. G. Exactly $77, of SHSP award funds and $1,045, of UASI award funds are allocated to Region 2 for use as the Region 2 HSGP Designated Funding Allocation. These funds will be used to support regional projects as determined by the Region 2 Homeland Security Planning Board. H. The following grant award funds are allocated by the Subgrantor, acting as the State Administrative Agency {SAA). The identified local governmental units are entitled to the reimbursement of allowable expenses from the Subgrantee in an amount not to exceed the amount listed herein: County of Macomb SHSP funding source: $34, UASl funding source: $467, County of Monroe SHSP funding source: $19, UASI funding source: $264, County of Oakland SHSP funding source: $41, UASl funding source: $562, County of Washtenaw SHSP funding source: $22, UASI funding source: $305, County of Wayne SHSP funding source: $46, UASI funding source: $631, City of Detroit SHSP funding source: $44, UASl funding source: $597, County of St. Clair SHSP funding source: $22, UASl funding source: $305,585.00

82 79 I. Reimbursement of allowable expenses to the local governmental unit by the Subgrantee will be contingent on satisfactory completion of all responsibilities identified within this grant agreement by the local governmental unit, as determined by the Subgrantee and/or the Subgrantor. J. No portion of the funds specifically allocated to local governmental units may be used for M&A expenses. K L All funds allocated to specific local governmental units require proof of encumbrance or reimbursement requests received by the fiduciary no later than 5:00p.m. on November 30, This date is six months prior to the end of the grant agreement period. Funds which are not encumbered or which do not have reimbursement requests received by the fiduciary by this date will be reallocated to the Region 2 HSGP Designated Funding Allocation. The Subgrantee may only fund projects which directly support one of the Federal Emergency Management Agency (FEMA) approved FY 2013 HSGP grant investments included in Michigan's FY 2013 SHSP Investment Ju~tification (for SHSP funded activities) or Southeast Michigan's FY 2013 UASI Investment Justification (for UASI funded activities). To assist Subgrantees, the Subgrantor has developed the FY 2013 HSGP Michigan Supplemental Guidance to provide additional information on SHSP and UASI projects consistent with the National Preparedness Goal, state and regional homeland security strategies, and Michigan's FY 2013 SHSP investment justification. M. For any activities involving construction, demolition, or installations of equipment, an Environmental and Historic Preservation (EHP) Review must be completed prior to any work being done. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. N. Except as otherwise specifically set forth in this grant agreement, the Subgrantor (not the Subgrantee) shall make the final determination on how funds awarded under this grant agreement are allocated and/or spent, from projects reviewed and approved by the regional board and submitted to the Subgrantor by the Subgrantee.. 0. In the event that DHS determines that changes are necessary to the award document after an award has been made, including but not limited to, changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. P. A portion of FY 2013 HSGP funds should be allocated toward sustainment of the Regional Response Team Network (RRTN) and search and rescue capabilities, where applicable. The Subgrantee should ensure that support is provided through appropriate planning, equipment, training, and exercise activities. IV. Responsibilities of the Subgrantee A Grant funds must supplement, not supplant, state or local funds. Federal funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be carefully reviewed in subsequent monitoring reviews and audits. The Subgrantee may be required to supply documentation certifying that it did not reduce non-federal funds because of receiving federal funds. Federal funds cannot be used to replace a reduction in nonfederal funds or solve budget shortfalls in general fund programs. B. Refer to the FY 2013 HSGP Funding Opportunity Announcement located at fema.gov/grants for a detailed list of eligible costs under this grant Allowable costs are specifically addressed in Appendix C. C. In addition to this grant agreement, the Subgrantee shall complete, sign, and submit to the Subgrantor the following documents, which are incorporated by reference into this grant agreement: 1. Standard Assurances

83 EY_2QJ.~_J:!SG P County of Macomb (Region 2 Fiduciary) Page 5 of Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 3. State of Michigan Audit Certification (EMD-053) 4. Request for Taxpayer Identification Number and Certification (W-9) 5. Other documents that may be required by federal or state officials D. The Subgrantee agrees to act as the Fiduciary Agent on behalf of and as a part of the regional board for the FY 2013 HSGP. The Subgrantee agrees to comply with all applicable federal and state regulations, including, but not limited to, the following: 1. Make all purchases in accordance with federal and state guidance and local purchasing policies. 2. The Subgrantee is required to submit reports to the Subgrantor on the status of all projects and funding. Reporting must follow the format and schedule specified by the Subgrantor. Current reporting forms and instructions are located at 3. Submit regional board-approved projects to the Subgrantor for alignment and allowability evaluation prior to starting a project All grant projects must meet DHS and Subgrantor grant guidelines, must directly support one of the FY 2013 HSGP Investment Projects, and must support at least one core capability from the National Preparedness Goat. Projects should be coordinated regionally and align to the Regional and State of Michigan Homeland Security Strategies. Any project that proposes a change in scope of work during the grant performance period must be resubmitted to the Subgrantor for evaluation. Current forms and instructions are located at 4. The Subgrantee will select an individual who will act as a programmatic single point of contact between the Region 2 Homeland Security Planning Board and the Subgrantor. 5. The Subgrantee wlll select an individual to act as a fiduciary single point of contact between the Subgrantee and the Subgrantor. The separate roles of programmatic single point of contact and fiduciary single point of contact may be filled by the same individual at the discretion of the Subgrantee. 6. Create and maintain an inventory of all equipment purchases in accordance with 44 CFR Part 13.32(d)(1) located at Within 30 days of the end of the Subgrantee's fiscal year, the Subgrantee must supply a copy of this inventory to the Michigan State Police, Emergency Management and Homeland Security Division, Audit Unit, 4000 Collins Road, Lansing, Michigan An Equipment Tracking Form is available to assist the Subgrantee in meeting these requirements. The form can be found online at 7. If the Subgrantee purchases equipment for a local governmental unit with FY 2013 HSGP funds, the Subgrantee shall make the equipment available for pick-up by other local governmental units per equipment assignments by the regional board. This process needs to include legal transfer of the equipment to the designated local governmental units. At minimum, the Subgrantee should prepare documents, which, when signed, will indicate other designated local governmental units accept full legal and financial responsibility for the pieces of equipment. 8. The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) with all required supporting documentation attached, including proof of payment. The Subgrantee will submit these to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed), if expenditures have been paid. Please note: One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely and submitted with original signatures or they will be returned to the Subgrantee for proper completion. Please refer to the instructions tab included with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the Michigan State Police, Emergency, Management and Homeland Security Division (MSP/EMHSD) website located at The Subgrantee will not be reimbursed for funds until all required signed documents and

84 81 FY 2013 HSGP cou-nfyofmacon:a:;--(re9 ion-ifii:lucfary) Page 6 of 11 reimbursement documentation are received. All reimbursement requests must be submitted to the Subgrantor no later than 30 days after the end of the performance period identified in this grant agreement. Any remaining balance of funds by that date will be reallocated. 9. Comply with applicable financial and administrative requirements set forth in the current edition of 44 CFR, Part 13, including, but not limited to, the following provisions: a. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. c. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended in 1996, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in 44 CFR, Part Comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. NIMS information is available at More information on complying with NIMS is available from the State NIMS Coordinator. 11. Integrate individuals with disabilities into emergency planning in compliance with Executive Order and the Rehabilitation Act of Environmental and Historic Preservation Compliance. The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding. The Environmental and Historic Preservation (EHP) Program engages in a review process to ensure that federally-funded activities comply with various federal laws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural, historical, and cultural resources, as well as to minimize potential adverse effects to children and low-income and minority populations. The Subgrantee shall not undertake any project having the potential to impact EHP resources without prior approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. 13. Comply with the Davis-Bacon Act (40 U.S.C et seq.) for grant funded construction projects. The Subgrantee must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevafling wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations, is located at Upon request, the Subgrantee will supply to the Subgrantor any information required to meet federallymandated reporting requirements, including, but not limited to, requirements related to the Federal Funding Accountability and Transparency Act of 2006 {FFATA) (Public Law ), as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (Public Law ) and DHS program priority reporting requirements. 15. The Subgrantee must acknowledge and agree to comply with applicable provisions governing U.S. Department of Homeland Security {DHS) access to records, accounts, documents, information, facilities, and staff; including, but not limited to, items (a) through (e) below. Detailed information on record access provisions can be found in the DHS Standard Administrative Terms and Conditions located at Section of specifically in the DHS Speclfic Acknowledgements and Assurances on pages 8 and 9. The Subgrantee also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions: a. Cooperate with any compliance review or complaint investigation conducted by DHS. b. Permit DHS access and rights to examine and copy records, accounts, other documents, and other sources of information related to the grant; and permit access to facilities, personnel, and

85 82 FY 2013 HSGP -- -" ca u nly at -rvt aco mb -rreqlon 2-F-id-u crciry) Page 7 of 11 other individuals and information as may be necessary, as required by DHS regulations, by other applicable laws, or by program guidance. c. Submit timely, complete, and accurate reports to the Subgrantor and maintain appropriate backup documentation to support the reports. d. Comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. e. Provide a list of all proceedings, pending or completed during the past three years, involving accusations of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status. Reporting must be made to the Subgrantor and include outcomes and copies of settlement agreements. V. Responsibilities of Regional Board The Region 2 Homeland Security Planning Board, in accordance with the general purposes and objectives of this grant agreement, will: A Review and approve all projects to be funded under the FY 2013 HSGP grant before they are submitted by the Subgrantee to the Subgrantor for approval. B. Ensure that all grant projects are aligned to the appropriate FY 2013 HSGP investment and Homeland Security Strategy. Projects to be funded by SHSP must align to one of Michigan's FY 2013 SHSP investments and the State of Michigan Homeland Security Strategy. Projects to be funded by UASI must align to a FY 2013 UASI investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region 2. C. Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board. D. Develop and implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi-Year Training and Exercise Plan or provide evidence ofthe SEMI UASI's adoption and utilization of the state's Multi-Year Training and Exercise Plan. VI. Responsibilities of the Subgrantor The Subgrantor, in accordance with the general purposes and objectives of this grant agreement, will: A Administer the grant in accordance with all applicable federal and state regulations and guidelines and submit required reports to the awarding federal agency. B. Provide direction and technical assistance to the Subgrantee. C. Provide to the Subgrantee any special report forms and reporting formats (templates) required for administration of the program. D. Reimburse the Subgrantee, in accordance with this grant agreement, based on appropriate documentation submitted by the Subgrantee. E. At its discretion, independently, or in conjunction with the federal awarding agency, conduct random onsite reviews of the Subgrantee(s).

86 83 FY 2013 HSGP c-ounfy-ofmacomts--(re9iontfiduciary) Page 8 of 11 VII. Reporting Procedures The Subgrantee is required to submit reports to the Subgrantor on the status of all projects and funding. Reporting must follow the format and schedule specified by the Subgrantor. Current reporting forms and instructions are located at _3507 _ ,00.html. Reporting on funding status is mandated by the federal government. Failure by the Subgrantee to fulfill reporting requirements, in compliance with federal grant rules, shall result in the suspension of grant activities until reports are received and may jeopardize future federal funding. VIII. Payment Procedures The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) with all required supporting documentation attached, including proof of payment. The Subgrantee will submit these to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed), if expenditures have been paid. Please note: One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely and submitted with original signatures or they will be returned to the Subgrantee for proper completion. Please refer to the instructions tab included with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) website located at The Subgrantee will not be reimbursed for funds until all required signed documents and reimbursement documentation are received. All reimbursement requests must be submitted to the Subgrantor no later than 30 days after the end of the performance period identified in this grant agreement. Any remaining balance of funds by that date will be reallocated. Drawdown of Funds in Advance. Up to 120 days prior to expenditure, the Subgrantee may request funds for purchases of $10,000 or more. All of the following requirements must be met when obtaining advanced funds: A. The Subgrantee must submit advance requests with a copy of approved purchase orders and a copy of approved Alignment and Allowability Forms. B. The Subgrantee must submit advance requests with a copy of approved purchase orders and a copy of approved Alignment and Allowability Forms. C. The Subgrantee must place advanced funds in an interest-bearing account. D. The Subgrantee may keep interest up to $100 per year (44 CFR, Part 13.21i) for administrative expenses for all federal grants combined. E. The Subgrantee must notify the Subgrantor quarterly, in writing, of any interest earned over $100. F. The Subgrantee must promptly, but at least quarterly, remit any interest earned over $100 to: Michigan State Police, Emergency Management and Homeland Security Division, Financial Section, 4000 Collins Road, Lansing, M G. The Subgrantee must liquidate each advance within 120 days of the advanced payment issue date. H. The Subgrantee must ensure all invoices and proof of payment documents are dated within 120 days of the advanced payment issue date. IX. Employment Matters The Subgrantee shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title VIII of the Civil Rights Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age Discrimination Act of 1975; Titles I, II and Ill of the Americans with Disabilities Act of 1990; the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL et seq.; the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL et seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants. The Subgrantee shall not discriminate against any employee or applicant for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to the individual's ability to perform the duties of a particular job or position. The

87 84 Subgrantee agrees to include in every subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this covenant is a material breach of the grant agreement. The Subgrantee shall ensure that no subcontractor, manufacturer, or supplier of the Subgrantee for projects related to this grant agreement appears on the Federal Excluded Parties Llst System located at X. Limitation of Liability The Subgrantor and the Subgrantee to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract It is specifically understood and agreed that neither party will indemnify the other party in such litigation. This is not to be construed as a waiver of governmental immunity for either party. XI. Third Parties This grant agreement is not intended to make any person or entity, not a party to this grant agreement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. XII. Grant Agreement Period This grant agreement is in full force and effect from September 1, 2013 to May 31, No costs eligible under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior written approval. This grant agreement consists of two identical sets, simultaneously executed; each is considered an original having identical legal effect. This grant agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subgrantee agrees to return to the Subgrantor any funds not authorized for use, and the Subgrantor shall have no further obligation to reimburse the Subgrantee. Upon termination of grant agreement, the Subgrantee shall submit documentation,.in a format specified by the Subgrantor, to formally end its status as Fiduciary Agent. XIII. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Subgrantor and the Subgrantee, whether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the grant end date. No party to this grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder without the prior consent of the other party. The Subgrantee agrees to inform Subgrantor in writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or personnel affecting this grant agreement. Changes in dates, budget, or services are subject to prior written approval of the Subgrantor. If any provision of this grant agreement shall be deemed void or unenforceable, the remainder of the grant agreement shall remain valid. The Subgrantor may suspend or terminate grant funding to the Subgrantee, in whole or in part, or other measures may be imposed for any of the following reasons: A. Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. B. Failure to comply with the requirements or statutory objectives of federal or state law. C. Failure to follow grant agreement requirements or special conditions.

88 EY_2_Ql~H$_GP... County of Macomb (Region 2 Fiduciary) Page 10 of 11 D. Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the. project would not have been approved for funding. E. Failure to submit required reports. F. Filing of a false certification in the application or other report or document. G. Failure to adequately manage, monitor or direct the grant funded activities of its subrecipients. Before taking action, the Subgrantor will provide the Subgrantee reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. XIV. Business Integrity Clause The Subgrantor may immediately cancel the grant without further liability to the Subgrantor or its employees if the Subgrantee, an officer of the Subgrantee, or an owner of a 25% or greater share of the Subgrantee is convicted of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract; or convicted of a criminal offense, including, but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes; or convicted of any other criminal offense which, in the sole discretion of the Subgrantor, reflects on the Subgrantee's business integrity. XV. Freedom of Information Act (FOIA) Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to national security interests, This may include threat, risk, and needs assessment information; and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each Subgrantee agency Freedom of Information Officer will need to determine what information is to be withheld on a case-by-case basis. The Subgrantee should be familiar with the regulations governing Protected Critical Infrastructure Information (6 CFR Part 29) and Sensitive Security Information (49 CFR Part 1520), as these designations may provide additional protection to certain classes of homeland security information.

89 86 FY 2013 HSGP County of Macomb (Region 2 Fiduciary) Page 11 of 11 XVI. Official Certification For the Subgrantee The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to sign this grant agreement on behalf of the organizatipn he or she represents. The Subgrantee agrees to complete all requirements specified in this grant agreement. Macomb County Name of Subgrantee Subgrantee's DUNS Number Hark Deldin Printed Name Deputy County Executive Title Sign ture. Date For the Subgrantor (Michigan State Police, Emergency Management and Homeland Security Division) Chris A Kelenske. Captain Printed Name Deputy State Director of Emergency Management and Homeland Security Title Signature Date For the Regional Board The Regional Board Chair's signature appears on this grant agreement as a certification that the Region 2 Homeland Security Planning Board has chosen the County of Macomb to act as the Fiduciary Agent on behalf of and as a part of the regional board for the FY 2013 HSGP. Marc Breckenridge Printed Name Regional Board Chair Title Date r 1

90 ~ otvfb-appr.ov AL NO EXPIRES 06/30/2009 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A- 133; Ex. Order (intergovernmental review offederal programs); and 28 C.P.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifie~ that: It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.P.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.P.R (b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S. C. 470), Ex. Order (identification and protection ofhistoric properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. 3789d); the Victims of Crime Act (42 U.S.C (e)); The Juvenile Justice and Delinquency Prevention Act of2002 (42 U.S.C. 5672(b)); the Civil Rights Act of 1964 ( 42 U.S. C. 2000d); the Rehabilitation Act of 1973 (29 U.S.C. 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C ); the Education Amendments of 1972 (20 U.S. C. 1681, 1683, ); and the Age Discrimination Act of 1975 (42 U.S.C ); see Ex. Order (equal protection of the laws for faith-based and community organizations). 7. If a governmental entitya) it will comply with the requirements of the Unifonn Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C et seq.), which govern the treatment of persons displaced as a result offederal and federally-assisted programs; and b) it will comply with requirements of 5 U.S.C and , which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. \'12i.eu.ccd clq2wd Signature Date Victoria Wolber~ Director Date /CJ /J:b hs

91 r u.-s----: oepartment OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this fgrrn; provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non pro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreeme~t. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for inffue[lcing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, 'Disclosure of Lobbying Activities," In accordance with its Instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section A. The applicant certifies that it and Its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local} terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements In this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections and A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employee-s about- (1) The dangers of drug abuse In the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any avallable drug counseling, rehabilltation, and employee assistance programs; and (4) The penalties that may be Imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will- OJP FORM (3-91) REPLACES OJP FORMS 4061/2, AND WHICH ARE OBSOLETE.

92 ~-- ' ( 1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, including position title, to; Department of Justice, Office of Justice Programs, ATIN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C , Notice shall include the identification number(s) of each affe~ed grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drugfree workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check 0 if there are workplaces on file that are not indentified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check 0 if the State has elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections and 67,620- A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 Seventh Street NW., Washington, DC As the duly authorized representative of the applicant, I hereby certify that the applicant wlll comply with the above certifications. 1. Grantee Name and Address: Macomb County Emergency Management & Communications Dunham Road Mt. Clemens, MI Application Number and/or Project Name 2013 Homeland Security Grant Program Grant Agreement #EMW-2013-SS Grantee IRS/Vendor Number Typed Name and Title of Authorized Representative Victoria Wolber, Director 5. Signature 6. Date 'U.S. Govemrnent Printing Office: /40014

93 90 EMD-053 ( ) MICHIGAN STATE POLICE Emergency-Management-& -HomelaAd-Seeurity-8ivision STATE OF MICHIGAN AUDIT CERTIFICATION -- Federal Audit Requirements Fiscal Years Beginning After June 30, 1996 Non-federal organizations which expend $500,000 or more in federal funds during their fiscal year are required to have an audit performed in accordance with the Single Audit Act of 1984, as amended, and Office of Management and Budget (OMB) Circular A-133. Subgrantees must submit a copy of their audit report to: Michigan Department of Education, Office of Audits, Hannah Building, 4 1 h Floor, P.O. Box 30008, 608 West Allegan, Lansing, Michigan 48909, for each year t_he~ l]eet the funding threshold. Program: FY 2013 Homeland Security Grant Program (HSGP) CFDA Number: Subgrantee Information - Jurisdiction Name: Street Address: Macomb County Government 120 N. Main Street City, State, Zip Code: Mt. Clemens, MI Certification for.fiscal Year Ending (mm/dd/yyyy}: 12L31Ll3 (Check appropriate box) 0 I certify that the subgrantee shown above does not expect it will be required to have an audit performed under the Single Audit Act of 1984, as amended, and the OMB Circulars as revised, for the above listed program. [!/I certify that the subgrantee shown above expects it will be required to have an audit performed under the Single Audit Act of 1984, as amended, and the OMB Circulars as revised, during at least one fiscal year funds are received for the above listed program. A copx of the audit report will be submitted to: Mi~higan Department of Education, Office of Audits, Hannah Building, 4 h Floor, P.O. Box 30008, 608 West Allegan, Lansing, Michigan w()yuq l..j.';b.pj~)jlictc;n;b :W:GlbQt: Di;t:ectG:t= (Signature of Subgrantee's Authorized Representative) LD[2S~I) (Date Please mail completed form to: Attention: Ms. June Martin Emergency Management and Homeland Security Division Michigan Department of State Police 4000 Collins Road Lansing, Michigan For MSP~ EMD Use Only Reviewed By: Date: Authority: Act 390, P. A. of 1976, as amended Completion: Voluntary, but completion necessary to be considered for assistance.

94 , : ~'iscal Year 2013 Homeland Security Grant Program Agreement Articles Applicable to Subgrantees Article I -Compliance with Funding Opportunity Announcement The recipient agrees that all allocations and use of funds under this grant will be in accordance with the Funding Opportunity Announcement. Article II- DHS Specific Acknowledgements and Assurances All recipients of financial assistance must acknowledge and agree-and require any sub-recipients, contractors, succes"sof's, transferees, and assignees acknowledge and agree-to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compli~nce review or complaint investigation conducted by DHS. 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a Jist of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. Article Ill - Use of DHS Seal, Logo and Flags All recipients must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article IV - USA Patriot Act of 2001 All recipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act {USA PATRIOT Act), which amends 18 U.S.C c. Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose.

95 Article V - Trafficking Victims Protection Act of 2000 All recipients of financial assistance will comply with the requirements of the government-wide award term which implements Section 1 06(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S. C. 7104), located at 2 CFR Part 175. This is implemented in accordance with OMS Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, In accordance with the statutory requirement, in each agency award under which funding is provided to a private entity, Section 106(g) of the TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a subrecipient- (a) Engages in severe forms of trafficking in persons during the period of time that the award is in effect; (b) Procures a commercial sex act during the period oftime that the award is in effect; or (c) Uses forced labor in the performance of the award or subawards under the award. Full text of the award term is provided at 2 CFR Article VI- Non-supplanting Requirement All recipients must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Applicants or award recipients may be required to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt of expected receipt of Federal funds. Article VII -Lobbying Prohibitions All recipients must comply with 31 U.S.C. 1352, which provides that none of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Article VIII- Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S. C. 2225(a), all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the'fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C Article IX- Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: Travel supported by U.S. Government funds requirement, which states preference for the use of U.S. flag air carriers (air carriers holding certificates under 49 U.S.C ) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C ) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision Article X - Federal Debt Status All recipients are required to be non-delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF-424, item number 17 for additional information and guidance. Article XI - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S. C which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C which details the administrative remedies for false claims and statements made.

96 Article XII - Duplication of Benefits State, Local and Tribal Recipients must comply with 2 CFR Part 225, Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a particular Federal award or cost objective under the principles provided for in this authority may not be charged to other Federal awards to overcome fund deficiencies. Article XIII -Drug-Free Workplace Regulations All recipients must comply with the Drug-Free Workplace Act of 1988 (412 U.S. C. 701 et seq.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug-free workplace. These regulations are codified at 2 CFR Article XIV- Deoarment and Suspension All recipients must comply with Executive Orders and 12689, which provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. Article XV - Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is othef'nise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). Article XVI -Best Practices for Collection and Use of Personally Identifiable Information (Pil) All award recipients who collect PI! are required to have a publically-available privacy policy that describes what Pll they collect, how they use the PI I, whether they share Pll with third parties, and how individuals may have their P!l corrected where appropriate. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: http :/lwww. dhs.gov /xl ibrary/assetsfprivacy/privacy _pia_g u idance _june pdf and respectively. Article XVII -Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article XVIII -Acknowledgement of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Article XIX- Assurances, Administrative Requirements-and Cost Principles a. Recipients of DHS federal financial assistance must complete OMB Standard Forni 4248 Assurances Non-Construction Programs. Certain assurances in this form may not be applicable to your project or program, and the awarding agency may require applicants to certify to additional assurances. Please contact the program awarding office if you have any questions. The administrative requirements that apply to DHS award recfpients originate from two sources: Office of Management and Budget (OMS) Circular A-102, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (also known as the "A-1 02 Common Rule"). These A-1 02 requirements are also located within DHS regulations at Title 44, Code of Federal Regulations {CFR) Part 13.

97 OMS Circular A-11 0, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non- Profit Organizations, relocated to 2 CFR Part 215. b. The cost principles that apply to DHS award recipients through a grant or cooperative agreement originate from one of the following sources: OMS Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220. OMS Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part > OMS Circular A-122, Cost Principles for Non-Profit Organizations, relocated to 2 CFR Part 230. The audit requirements for State, Local13nd Tribal recipients of DHS awards originate from: OMS Circular A-133, Audits of States, Local Governments and Non-Profit Organizations.

98 « )Ji " tt CL..._, j ra 'jv'! SUBGRANTEE CHECKLIST nnr1. -VL! ).uu--tob i FY 2013 HOMELAND SECURITY GRANT PROGRAM (HSGP) \ 0 \. GRANT AGREEMENT CFDA No: Submit the following items as necessary to: Attention: Ms. June Martin, Emergency Management and Homeland Security Division, Michigan Department of State Police, 4000 Collins Road, Lansing, Michigan jsubgrantee WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED! ~1. Grant Agreement (NOTE: There are two (2) sets of the Agreement enclosed. Please sign both, but retain one signed document for your records and return the other signed document.) ~ 2. Standard Assurances G!'3. ri; Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 4. State of Michigan Audit Certification (EMD-053) QJ 5. Request for Taxpayer Identification Number and Certification (W-9) PoST REIMBURSEMENT REQUIREMENTS Participate with Subgrantor in an on-site monitoring of financial documents. Also retain financial records, supporting documents, and all other records pertinent to the grant for at least three years after the grant is closed by the awarding federal agency. Be sure to comply with Single Audit. requirements of OMS Circular, A-133. If required, the Subgrantee submits audit copy to: Michigan Department of Education, Office of Audits, Hannah Building, 4th Floor, P.O. Box 30008, 608 West Allegan, Lansing, Michigan

99 96 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County E;xecutive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executiveff- Date: February 25, 2014 RE: Agenda Item- Planning & Economic Development, Salt River Marsh Grant-Budget Amendment Attached you will find documentation and a resolution from Planning & Economic Development Director, Stephen Cassin, to approve the 2014 budget amendment request resulting in a net increase of $25,000 under Planning Grants- Fund 361. This grant is being conducted as an award from the Michigan Coastal Zone Management Program under the MDEQ to restore and develop the Salt River Marsh Area of Chesterfield Township. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget amendment for the Salt River Marsh Grant as stated above. PJL/smf cc: Stephen Cassin Peter Provenzano

100 97 MACOMB COUNTY, MICHIGAN r~~wd3umi~~~ ~ ~~: u z ii. e~~ ~ -"i~ii tj~~ -~~ Resolution to: RESOLUTION Approve the 2014 budget amendment request from Planning & Economic Development resulting in a net increase of $25,000 under Planning Grants- Fund 361. Additional Background Information (If Needed): Comn,li~~ee ' Meeting Date. 1

101 ~a, ~.. < -t;,~higp.~ Mark A. Hackel County Executive PLANNING & ECONOMIC DEVELOPMENT 1 South Main Street, 7th Floor + Mount Clemens, Michigan Phone: (586) Fax: (586) Stephen N. Cassin, AICP Director January 6, 2014 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Macomb County Planning & Economic Development REQUEST APPROVAL/ ADOPTION OF Salt River Marsh Coastal Habitat Restoration Grant ~ ~...;:.:._ Please review and authorize this small grant that is being conducted as an award from the Michigan Coastal Zone Management Program under the MDEQ to restore and develop the Salt River Marsh Area of Chesterfield Township. ~ -IT IS RECOMMENDED THATTHEcEXECUTIVESUBMITTO THE BOARD:-- - ~ '" Is not necessary as the entire contract is for $12,500 of funds, plus $12,500 of In-Kind match.. PURf'..OSE /..:J USTIEIG~TION: :-7::::::-

102 ~ 99 Salt River Marsh Coastal Habitat Restoration Grant Macomb Coull/)' Plmming & Economic De elopment FACTS AND PROVISION/ LEGAL REQUIREMENTS: CONTRACTING PROCESS: IMPACT ON CURRENT SERVICES (PROJECTS):.. Respectfully submitted, Stgnature Stephen N. Cassin, AICP - Director Macomb County Planning & Economic Development 2fPage

103 100 CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION. Department Leader: Department: Date: Stephen N Cassin Planning & Economic Development January 6, 2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Gerard Santoro (586) IXban same for Pick Up: # Contract I Program Title: CONTACT I PROGRAM INFORMATION Salt River Marsh Coastal Habitat Restoration - Michigan Coastal Zone Mqt Proqram MDEQ GRANT DwARD [8funded Return By Date: 01/17/2014 NOTES: 1. RISK & CONTRACT MANAGEMENT- ~Approved D Approved with changes D Rejected RETURN TO REQUESTING DEPARTMENT J_f_--'-i L_J_f_ ~~ le~~~~ Ill} i f.jan i: - _,_{i-f_ _ -----HRIJ Management & Safety ~pproved 0 Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT E(J' Approved 0 Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT cpf Approved ( D SOC Review Required D Approved with changes D Rejected ~ ~ Jk~~ 1 4 ~!.-1 ai~. UWlACu ivli..:. COUNTY /.//) /'(! FINANCE ~ Date -o.~ 8 Ql o::a. ~E ~~ E(/) 1::: ) --~l+_z_y~ +l~t~v ~ Dale.~ 8 ' ' RECEIVED JAN CORPORATION COUNSEL f:xecutlve - OFFICE I I., ' ; (, ' 1 1\ 1 \ ( I, l RECE\VED RETURN TO RISK & CONTRACT MANAGEMENT

104 101 CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department leader: Department: Dale: Stephen N Cassin Planning & Economic Development January 6, 2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Gerard Santoro (586) ~all same for Pick Up: # CONTACT I PROGRAM INFORMATION Contract I Program Title: ~ GRANT Salt River Marsh Coastal Habitat Restoration - Michigan Coastal ~ AWARD (County Recipient) 7~~~ 1\11~~ n~~~~~~ 1\111"'\CI'"'\ D X Funded (Program) Vendor Number (if known): Vendor Name: Michigan Department of Natural Resources Vendor Yes Disclosure - IFAS Form Atlached: - No (N/A) Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source- Org Key I Object- (If known): $ 12, $ $ 12, Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date: 01/01/ /31/2014 f."l tract: ~New Renewal 1- Amendment If Renewal or Amendment, what terms have changed (if any): Contract Bid: If not bid out, p!ease explain: Lowest Bid: If not lowest bid, please explain: DYes LJNo Bid Number: Contract I Program Synopsis: only $8,000 will be bid out ~,..,...,...,.~;...,,.. +r. D1,,.,...h..,~inrt How many bidders responded? Dves 0No Winning bidder Macomb County Entity: DYes D No - Explain: Amendment Number: OTHER CONTRACT INFORMATION lxi CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. B PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE): 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. 3. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. B D D 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. 5. EMPLOYER PAID FRINGE BENEFITS. 6. COLLECTIVE BARGAINING AGREEMENTS. 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

105 RICK SNYDER GOVERNOR STATE OF MICHIGAN OFFICE OF THE GREAT LAKES LANSING 102 JON W.ALLAN DIRECTOR February 20, 2013 Mr. Gerard Santoro Macomb County Planning & Economic Development 1 South Main Street, ih Floor Mount Clemens, Michigan Dear Mr. Santoro: Subject: Salt River Marsh Coastal Habitat Restoration Project # 13-CHab-005 Enclosed is the fully executed grant contract between Macomb County Planning & Economic Development and the Department of Environmental Quality for the Salt River Marsh Coastal Habitat Restoration, with the start date January 1, 2013 and end date Marc.h 31, Please note the Grantee Deliverables and Reporting Requirements found on page 2 of the grant contract specifying the quarterly reporting requirements and due dates. Your first quarterly reports are due to me by April 3D, When completing your reports, please ensure the incurred costs reported on the financial report reflect the progress made in implementing the project tasks. Please contact me if you have any questions regarding the terms and conditions of this grant contract. I look forward to working with you on the successful completion of the project. Enclosure cc: Ms. Ronda E. Wuycheck, Office of the Great Lakes oo:; a l~~~~~ Gonb~ington Alisa Environmental Quality Analyst Coastal Zone Management Program CONSTITUTION HALL 525 WEST ALLEGAN STREET P.O. BOX LANSING, MICHIGAN \WNJ.michigan.gov/deq {800)

106 103 Dli.\ MICHIGAN COASTAL ZONE MANAGEMENT PROGRAM GRANT CONTRACT BETWEEN THE MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY AND MACOMB COUNTY PLANNING & ECONOMIC DEVELOPMENT This Grant Contract ("Contract") is made between the Michigan Department of Environmental Quality, (DEQ), Office of the Great Lakes ("State"), and Macomb County Planning & Economic Development ("Grantee"). The purpose of this Contract is to provide funding in exchange for work to be performed for the project named below. The State is authorized to provide grant assistance pursuant to the Coastal Zone Management Act of 1972, as amended, P.L (16 U.S.C "Federal Act"}. Legislative appropriation of funds of grant assistance is set forth in Public Act number 200 of This Contract is subject to the terms and conditions specified herein. Project Name: Salt River Marsh Coastal Habitat Restoration Project#: 13-CHab-005 Amount of grant: $ % of grant slate.q I % of grant federal1 00 Amount of match: $ Start Date (date executed by DEQ): Januarv PROJECT TOTAL: $ End Date: March GRANTEE CONTACT: Gerard Santoro, Program Manager Name/Title Macomb County Planning & Economic Development Organization 1 South Main Street, 7111 floor Address Mount Clemens, Michigan Address Telephone number Fax number gerard.santoro@macombcountymi.gov. address FederaiiD number Grantee DUNS number STATE'S CONTACT: Alisa Gonzales-Pennington NamefTitle DEQ- Office of the Great Lakes Divlsion/Bureau{Oftice 525 West Allegan, P.O. Box Address Lansing, Michigan Address Telephone number Fax number gonzalesa@michigan.gov E-m all address The Individuals signing below certify by their signatures that they are authorized to sign this Contract on behalf of their agencies and that the parties will fulfill the terms of this Contract, including any attached appendices, as set forth herein. FOR TH~EE: 4i ~ Signature St~en Cassin, Executive Director Date Signature Lynelle Marolf, Deputy Director Nameffltle Date RECE\VED feb 1a 20'3 OFFICE OF THE GREAT LAKES

107 104 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executivef{-- Date: February 21, 2014 RE: Agenda Item- Planning & Economic Development, Grant Fund 361 Budget Amendment Attached you will find documentation and a resolution from Planning & Economic Development Director, Stephen Cassin, to approve the 2014 budget amendment request resulting in a net increase of $140,000 under Planning Grants- Fund 361. The County has been awarded additional grant monies in the amount of $140,000 from the Michigan Economic Development Corporation. This additional state funding will be received and the budget will need to be increased under Planning Grants-Fund 361. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval ofthe Grant Fund 361 budget amendment as stated above. PJL/smf cc: Stephen Cassin Peter Provenzano

108 105 Resolution to: RESOLUTION Approve the 2014 budget amendment request from Planning & Economic Development resulting in a net increase of $140,000 under Planning Grants - Fund Additional Background Information (If Needed): Committee Meeting Date

109 0 ~.. < 1t,C::HtGP.~ Mark A. Hackel County. Executive PLANNING & ECONOMIC DEVELOPMENT 1 South Main Street, 7th Floor + Mount Clemens, Michigan Phone: (586) Fax: (586) Stephen N. Cassin, AICP Director February 20, 2014 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Macomb County Planning & Economic Development REQUEST APPROVAL/ ADOPTION OF Budget Amendment- Planning Grants- Fund 361 SUBJECT: Approval of a 2014 budget amendment under Planning Grants- Fund 361 for state grant money in the amount of $140,000. IT IS RECOMMENDEDTHATTHE EXECUTIVESUBMITTOTHE BOARD: A resolution to approve budget amendment increase in the amount of $140,000 under Planning Grants - Fund 361 for the receipt of state grant money. ~URPOSE I JUSTIFICATION: The County has been awarded additional grant monies in the amount of $140,000 from the Michigan Economic Development Corporation. This additional state funding will be received and the budget will need to be increased under Planning Grants - Fund 361. FISCAL IMPACT I FINANCING: This is an increase in state funding under Planning Grants- Fund 361 which consists of all Planning & Economic Development's state and federally funded grant programs.

110 107 Budge/ Amendment- Planning Grants- Fund 361 Macomb County Planning & Economic De~ elopment FACTS AND PROVISION/ LEGAL REQUIREMENTS: None CONTRACTING PROCESS: No contract process is necessary for this budget amendment request. IMPACT ON CURRENT SERVICES (PROJECTS): There is no impact on current services. Respectfully submitted, STEPHEN N. CASSIN, DIRECTOR Macomb County Planning & Economic Development 21Page

111 108 Execution Copy CASE Amend 1 Grant Amendment One to the Michigan Economic Development Corporation Professional Services Contract with Macomb County Planning and Economic Development This Grant Amendment One (the "Amendment"), dated January 23, 2014, is to the Michigan Economic Development Corporation (the "MEDC") Grant with Macomb County Planning and Economic Development (the "Grantee"), Case (the "Agreement"). Under the Agreement, the MEDC provided the Grantee with funding assistance to support a variety of defense/homeland security projects championed by Macomb County. These projects will continue the synergies developed over the past few years to market the county, region and state as the defense capital of the Midwest. The MEDC wishes to extend the term of the Agreement to permit the continuation ofthe Grantee's services and provide additional funds. To that end, the MEDC and Grantee agree that it is necessary to amend the Agreement. Pursuant to Section X of the Agreement, the Parties agree to amend the Agreement as follows: 1. Amend Section II of the Agreement to revise the Ending Date from "September30, 2013" to "September 30, 2014". 2. Amend the first sentence of Section III(A) of the Agreement to replace "$231,000" with "$371,000". 3. Exhibit A is deleted in its entirety and replaced with the attached Revised Exhibit A. 4. Exhibit B is deleted in its entirety and replaced with the attached Revised Exhibit B. Except as specifically provided above, the Parties agree that all terms and conditions of the Agreement shall remain unchanged and in effect. (remainder of page intentionally left blank) 1

112 109 Execution Copy The signatories below warrant that they are empowered to enter into this Amendment. GRANTEE ACCEPTANCE: Macomb County Planning and Economic Development Director MEDC ACCEPTANCE: Michigan Economic Development Corporation 2

113 110 Execullon Copy REVISED EXHIBIT A Grantee's Budget Budget Item Amount Defense/Homeland Security Video/Radio Script $45,000 Defense/Homeland Security Website $60,000 Defense/Homeland Security Attraction Brochure $35,000 AUSA Annual Meeting $50,000 Strategy for Identifying and Attracting Key Global Defense/Homeland $35,000 Security Companies Robotics Cluster Facilitation $50,000 Hiring Veteran's Workshops $16, AUSA Annual Meeting $40,000 Cyber/IT Matchmaking Event $40,000 TOTAL $371,000 A-1

114 111 Execution Copy REVISED EXHIBIT B Duties/Statement of Work Region 1 OIMacomb County Support for Defense!Homeland Security Strategy This contract will support a variety of defense/homeland security projects championed by Macomb County and coordinated with the Michigan Defense Center, ME.DC. These projects will continue the synergies developed over the past few years to market the county, region and state as the defense capital of the Midwest. See the attached statement of work for project specifics. 1. Pure Michigan- Defense/Homeland Security Video/Radio Script In order to adequately portray the significance of the defense and homeland security industries in Michigan, this component calls for the development of a 60 second Pure Michigan-themed defense video and radio script. The estimated cost of $45,000 is for development only. Macomb County will seek donations from area chambers and foundations to air these spots. 2. Defense/Homeland Security Website Building on a similar themed website template developed by Macomb Community College and funded by the New Economy Initiative, this component creates an attraction website focusing on the defense attributes in Michigan. The website will provide an avenue to portray the Pure Michigan defense video, provide testimonials from resident companies and portray the strategic advantages of locating in Michigan. Cost of $60,000 includes development and maintenance (2013 and 2014 ). 3. Defense/Homeland Security Attraction Brochure Similar to the website and video, this component is aimed at creating awareness in the global community of Michigan's significant standing in regard to defense and homeland security. This promotional piece will be used at trade shows and attraction missions, and will be placed at airports throughout the state. Currently, Macomb County has kiosks in two terminals at Detroit Metropolitan Airport, both of which being capable of displaying video and holding brochures. Additional locations would have to be secured in other statewide airports. The cost of $35,000 includes development and printing of 5000 brochures. 4. Exhibiting at the Association of the U.S. Army {AUSA) Annual Meeting and Exposition in Washington, D.C. This component is for the planning, coordination and implementation necessary to exhibit at the AUSA Winter Meeting and Exposition in Washington DC. In 2012, Macomb County partnered with the MEDC Defense Center and Automation Alley to exhibit at the show. The event was one of the largest in the world and included more B-1

115 112 Execution Copy that 2000 exhibitors and tens of thousands of global visitors. Furthermore, in conjunction with Butzel Long attorneys, a reception event was hosted for targeted defense and homeland security companies to showcase Michigan's strengths and assets. This proposal requests support to again participate in this year's show, and to host another company reception. It is envisioned that the coordination and administration of this will be subcontracted to Automation Alley, an organization with significant experience in this arena. Costs include $20,000 for exhibit and floor space, $15,000 for the reception, and $15,000 for Automation Alley's coordination and administration. 5. Strategy for Identifying and Attracting Key Global Defense/Homeland Security Companies This component proposes subcontracting with a consultant to identify those global companies that do not currently have a presence in Michigan. Once identified, the study will analyze company needs and assets in order to develop a specifically tailored attraction strategy. For example, if ABC Defense Company were identified as not having a presence in Michigan, and the study determined that they currently make vehicle parts for General Dynamics Land Systems, an attraction strategy could be developed to help them understand the advantages of locating near General Dynamics. 6. Robotics Cluster Facilitation The robotics cluster is a significant industry that has many benefits to Michigan if positively leveraged for business attraction efforts. One major asset in this state includes the Robotic Systems Joint Program Office (RS JPO) located at the Detroit Arsenal. The mission of the RS JPO is to lead the development, systems engineering, integration, acquisition, testing, fielding, sustainment and improvement of unmanned systems for the Joint Warfighter. Utilizing this asset as an anchor, we can better understand the vast numbers of organizations located throughout Michigan that develop systems and technologies for robots. This component proposes the facilitation of an effort to group together a robotics cluster and utilize the assets within our state to market this to other areas of the nation as well as abroad for business attraction efforts. Through collaboration and promotion we wish to be the conduit creating activity and awareness of opportunities within this sector. This will be accomplished through round-table forums, working groups and committees focused on robotic technologies. We will also attend trade shows geared toward robotic technology advancements. An example is the NDIA Ground Robotics Capabilities Conference & Exhibition slated for late April Hiring Veteran's Workshop This component proposes the holding of three workshops I events designed to educate our existing businesses on the benefits of hiring veterans. The proposal calls for the workshops to be held in three geographically different regions of the state. It is envisioned the programming for the workshops will be B-2

116 113 Execution Copy subcontracted. Contract management for this project will be conducted by the Executive Director of the Michigan Defense Center, MEDC, Sean Carlson. Prior to each of the 7 projects, identified above, being approved to move forward a meeting will take place to establish and align on the following items: a) Identify the goals and objectives of the project and how the project will support the retention and growth of Michigan jobs in the region and state. b) Start date of the identified project. c) Estimated end date of the identified project. d) Establish Point of contacts on the project for both Macomb County and for the Michigan Defense Center. e) Identify contractors and subcontractors that will used in the project. f) Establish a basic project plan with key milestones outlined. g) Establish an appropriate funding disbursement schedule for each of the projects. In the absence of funding disbursement schedule being established then 50% of funding will be disbursed upon 50% of the milestones being achieved and the remaining balance will be disbursed upon 100% completion of the project. h) Review how the project integrates and/or coordinates with the Michigan Defense Center 5 year Strategic Plan. B AUSA Annual Meeting This component proposes the sponsorship of the 2014 AUSA Annual meeting with $32,000 for the exhibit and coordination efforts. Also, $8,000 will be used for marketing at the AUSA Huntsville Symposium. 9. Cyber/IT Matchmaking Event This component proposes the funds necessary to coordinate a matchmaking event for Business to Government (B2G) cyber and IT Opportunities. Invoices will be sent to the MDC Executive Director for approval and processing. Any modifications to the Statement of Work will be agreed to by both parties. B-3

117 114 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County E'<ecutive To : David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executivef{- Date: February 25, 2014 RE: Agenda Item - Planning & Economic Development, Brownfield RevolvingGrant Budget Amendment Attached you will find documentation and a resolution from Planning & Economic Development Director, Stephen Cassin, to approve the 2014 budget amendment request resulting in a net increase of $1,000,000 under Planning Grants- Fund 361. Macomb County hopes to use 90% of the grant funds to capitalize a revolving loan fund (RLF) targeted at developers and businesses as borrowers. RLF loans will be prioritized to cleanup and redevelop brownfields in the.c:ounty's south industrial region, along key business corridors, within the Clinton River floodplain, along the shores of Lake St. Clair and other county sites. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget amendment for the Brownfield Revolving Grant as stated above. PJL/smf cc: Stephen Cassin Peter Provenzano

118 115 Resolution to: RESOLUTION Approve the 2014 budget amendment request from Planning & Economic Development resulting in a net increase of $1,000,000 under Planning Grants - Fund 361. Additional Background Information (If Needed):. Committee Meeting Date

119 <. - ' 116 PLANNING & ECONOMIC DEVELOPMENT 1 South Main Street, 7th Floor+ Mount Clemens, Michigan Phone: (586) Fax: (586) Stephen N. Cossin, AICP Director October 7, 2013 OCJte Office of County Executive County of Macomb One South Main, Floor Mount Clemens, Ml Macomb County Department of Planning and Economic Development REQUEST APPROVAL/ ADOPTION OF U.S. Environmental Protection Agency Cooperative Agreement- Bra~ The United Slates acting by and through the US Environmental Protection Agency (EPA)!Jas awarded Macomb County, Michigan $1,000,000 to capitalize a Brownfields Revolving Grant Fund. ;ttjsc:rgg~omme~_d.~9 i}iatjhf~~e~qt1vt5p~mi'ri'oirfe,bji.aimf~~3:~'~;~;=.:_~:::~-,-_.: -.: -_-,~-: c: :,j_:::=c~;-:~:t Nothing. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by eit11er: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. ---::-:----~ Macomb County hopes to use over 90% of the grant funds to capitalize a revolving loan fund (R.LF) targeted at developers and businesses as borrowers. Funds will be utilized to cleanup properties that moot all site selection criteria including borrower el!glblli!y, site eligibility and proposed cleanup activities. RLF loans will be prioritized to cleanup and redevelop brownfiolds in tho County's south inclustrinl region, along key business corridors, within tho Clinton River floodplain, along the shores of Lake St. Clair and other county sites.. - ~r.is~atn'mp:a'ci71:l'na'nging:~-;~ :, -_- -- _ i~-~:~,;,_, ~~::: ;- -~_.c:;~o-=~:..:_:::~,,-;;-~-~:/ ~~':-::: ~_.::-~:-_::=~'': ':, :,~,"~-1:::.-!f~::--::. There is no impact on the County general fund. The programs required 20% federal match of $200,000 will be the responsibility of eligible and qualified borrowers.. Match will be part of the brownfield eligible costs paid by a loan recipient and included in the terms of the loan agreement in accordance with EPA regulations

120 117 U.S. Environmental Protection Agency Cooperative Agreement- Brownfields RevolviC! Macomb County Department of Planning and Economic Development FACTS AND PROVISION/ LEGAL REQUIREMENTS: n/a- Direct five year (10/01/2013-9/30/2018) grant from federal government. Similar in nature to annual Community Development Block Grant Program allocations CONTRACTING PROCESS: n/a - Not a bid for services IMPACT ON CURRENT SERVICES (PROJECTS): Will provide another tool County economic development staff can utilize to assist corporations wishing to locate new or expand existing facilities on brownfield sites that require environmental cleanup. Respectfully submitted, 21Page

121 118 f~~~~ l,.r. ~ '<:1-uot' M :u~ A, lb el el r.,,, _. CONTRACT... REVI EW ROUTI NG FORM Dcpa11ment Leader: Department: Date: Stephen Cassin Planning and Economic Development 10/07/2013 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Jeff Schroeder for Pick Up: II Contract I Program Tille: U.S. Environmental Protection Agency Cooperative Agreement- Brownfield Revolving Loan Fund Grant [fj Verified - SEND TO RISK MANAGEMENT NOTES: D Rejected - Return to requesting Department D Approved with changes SEND TO FINANCE DEPARTMENT Date.fo)~CC~~~~~ I) OCT ![ Jj EUJ Illsk Management & Safety <lj 0 & Approved D Approved with changes SEND TO CORPORATION COUNSEL AutiJOrized Signature Date 2.: r-z-n=c...- ncr-:s-s==zm;c;- ocr o ~ Approved SEND TOOCE D Approved with changes RETURN TO CONTRACT MANAGEMENT p Ap proved b BOC Review Required D Approved with changes RETURN fo CONTRACT M ANAGEMENT ~ EXECUTIVE ~. OFFICE o: c. ~~ IJC i' 'l0 20J:i t: "' l RECEIVED 1 ;..

122 119 M.1 rk A.ItlC. t l c~. : 1 t... ~!,, CONTRACT REVIEW ROUTING FORM Department Leader: Department: Date: Stephen Cassin Planning and Economic Development 10/07/2013 Contract Contact Person: Contact Phone Number: NOTE: Contracts are rettlfned interoffice mail unless specifi ed belo, r. Jeff Schroeder ocall for Pick Up: #. ~~- Contract I Program Title: GRANT DEPT Code U.S. Environmental Protection Agency Cooperative Agreement- Brownfield Revolving Loan Fund Grant Vendor Number {if known): Vendor 0Funded J ~ Venclor Disclosure Forrn /\llached: Original Contract Amount: Amendment Amount: Total Amended Contratt Amount: $ 1,000, $ $ 1,000, Funding Source- Org Key I Ob;ect- tlf kno :m): Contract Begin Date: Amendment Date: Contract End Date: 10/01/ /30/2018 ~nt~:~ewal If Renel'lal or Amendment, what terms have changed (if any): Targeted Committee Date. H Amendment Contract Bid: If not bid otol. p!case explain: Lowest Bid: tr not lowest bid, please explain: 0 Yes 0 No 13id Number: Contratl/ Program Synopsis: How many bidders responded? 0 Yes D No Winning bidder Macomb County Enterprise: DYes D No - Explain: Amendment Number: Based on your Application dated 07/18/2013 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $1,000,000. EPA agrees to cost-share 83.33% of all approved budget period costs incurred, up to and not exceeding total federal funding of $1,000,000. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to cany out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. Macomb County!lopes to use over 90% of tile grant funds to capitalize a revolving loan fund (R.LF) targeted at developers and businesses as borrowers. Funds will be utilized to cleanup properties that meet all site selection criteria including borrower eligibility, site eligibility and proposed cleanup activities. RLF loans will be prioritized to cleanup and redevelop brownfields in the County's south industrial region, along key business corridors, within the Clinton River floodplain, along the shores of Lake St. Clair and other county sites. ~,=-~: ~ Y:,l.'-'!!... :~ :. -., -. J~ ' (i)j]jrj 1~1.JL(11Ko'f'rm r;r.:r;jr.y:'irfcm :,..,. ~~. ;,: ~ "' 0 CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE): 0 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. 5. EMPLOYER PAID FRINGE BENEFITS. 6. COLLECTIVE BARGI\INING AGREEMENTS. _0 7_. _!.~ JTERGOVERNMENTAL AGREEMENTS AS DEFINED B ~ _ CH~~T ER_ ~~S:_!I<?_I'l 3_.1_. _

123 120 BF OOE Page 1 GRANT NUMBER (FAIN): OOE01236 MODIFICATION NUMBER: 0 DATE OF AWARD ~~>G.Ost4l-<'1 U.S. ENVIRONMENTAL PROGRAM CODE: BF 09/17/2013 i~ ft'~\ PROTECTION AGENCY TYPE OF ACTION 1\'IAILING DATE \! -~ (>,.-!;> "1.1, PRffi\\. 0 New. 09/24/2013 Cooperative Agreement PAYMENT METHOD; ACH# ASAP RECIPIENT TYPE: Send Payment Request to: County tas Vegas Finance Center RECIPIENT: PAYEE; Macomb County Michigan Macomb County Michigan 1 South Main Street, 7th Floor 1 South Main Street, 7th Floor Mount Clemens, Ml Mount Clemens, M EIN: PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Jeff W. Schroeder Lori Muller Krista Galviri 1 South Main Street, 7th Floor Center Ridge Road, ME-W Assistance Section, MC-10J Mount Clemens, Ml Westlake, OH Galvin.Krisla@epa.gov Jeff.Schroeder@macombgov.org ; Muller.Lori@epa.gov Phone: Phone: Phone: PROJECT TITLE AND DESCRIPTION Brown fields RLF Grant for Macomb County Macomb County hopes to use over 90% of the grant funds to capitalize a revolving loan fund (R)..F) targeted at developers and businesses as borrowers. Funds will be utilized to cleanup properties that meet all site selection criteria including borrower eligibility, site eligibility and proposed cleanup aclivities. RLF loans will be prioritized to cleanup and redevelop brownfields in the County's south industrial region, along key business corridors, within the Clinton River floodplain, along the shores of St. Clair and other county sites. BUDGET PERIOD I PROJECT PERIOD TOTAL BUDGET PERIOD COST I TOTAL PROJECT PERIOD COST 10/01/ /30/ / /30/2018 $1,200, $1,200,00Q.OO NOTICE OF AWARD Based on your Application dated 07/18/2013 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $1,000,000. EPA agrees to cost-share 83.33% of all approved budget period costs incurred, up to and not exceeding total federal funding of $1,ooo,ooo. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA.Award Official within 21-days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not oraw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA statutory provisions. The applicable regulatory provision$ are 40 CFR Chapter 1, Subchapter B, and all terms and conditions of this agreement and any attachments. ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION I ADDRESS ORGANIZATION I ADDRESS U.S. EPA Region 5 U.S. EPA, Region 5 Mall Code MCG10J Superfund Division 77 West Jackson Blvd. 77 West Jackson Blvd., S-6J Chicago, IL Chicago, IL THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY Digital sl~nature applied by EPA Award Official Kenneth Tindall Acting Associate Director Resources Management I DATE 09/

124 121 EPA Funding lnfon~ation BF- OOE Page 2 FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL SPA AmountThis Act!on $ $1,000,000 $1,000,000 EPA In-Kind Amount $ $ $ 0 Unexpended Pr!or Year Balance $ $ $0 Other Federal Funds $ $ $0 Recipient Contribution $ $200,000 $200,000 State Contribution $ $ $0 Local Contribution $ $ $0 Other Contribution $ $ $0 Allowable Proj<::ct Cost $0 $1,200,000 $1,200,000 Assistance Program (CFDA) Statutory Authority Regulatory Authority Brownfields Assessment and Cleanup CERCLA:-Sec. 101 (39) 40 CFR PART 31 f-cooperative Agreements CERGLA: Sec. 104(k)(3) - : Fiscal Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation/ Code Organization Class Organization Deobligation MACOMBRLF 1305STX E4D 05F3AG/ 30107E 4114 G55AOLOC 750,000 MACOMBRLF 1305STX E4D 05F3AGt 301D79XBF _4114 G55AOSOC 250,000-1,000,000

125 122 BF - OOE Page 3 Budget Summary Page Table A - Object Class Category Total Approved Allowable (Non-construction) Budget Period Cost 1. Personnel $9, Fringe Benefits $0 3. Travel $0 4. Equipment $0 5. Supplies $0 6. Contractual $1,190, Construction $0 8. Other $0 9. Total Oirect Charges $1,200, Indirect Costs: % Base $0 11. Total (Share: Recipient 16.67% Federal %.) $1,200, Total Approved Assistance Amount $1,000, Program hi come so 14. Total EPA Amount Awarded This Action $1,000, Total_ EPA Amount Awarded To Date $1,000,000

126 123 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Lxecutive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executivefl- Date: February 5, 2014 RE: Agenda Item - Finance, Budget Amendment-Macomb Literacy Partners Attached you will find documentation and a resolution from Finance Director, Pete Provenzano, to approve a budget amendment in the amount of $17,200 for an increase in the appropriation to Macomb Literacy Partners in the General Fund through an increase in the use of fund balance. This budget amendment would increase appropriation to Macomb Literacy Partners to enhance services to the residents of Macomb County. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the budget amendment for the Macomb Literacy Partners, as stated above. PJL/smf cc: Stephen Cassin Pete Provenzano

127 124 MACOMB COUNTY, MICHIGAN!11111!'-"J...,~IIJ!Pall!!l!ll RESOLUTION Resolution to: Approve a budget amendment in the amount _of $17,200 for an increase in the appropriation to Macomb Literacy Partners in the General Fund through an increase in the use of fund balance. Additional Background Information (If Needed): Macomb Literacy Partners (MLP) is a 501 (c)3 public, nonprofit organization specializing in the continued improvement of quality of life of all Macomb County residents by eliminating adult illiteracy. Since 1984, MLP has been providing free one-on-one tutoring of adult learners by trained volunte_er tutors throughout Macomb County, with more than 5,000 residents benefiting from this service. Without necessary reading skills, Macomb County residents are prohibited from fully participating in our local economy and our local communities, while suffering from a diminished quality of life. With the ihci-e!ase- - of appropriation from $32,800 to $50,000, MLP will be able to continue to assess and serve its more than 200 adult learners, through recruiting, training and assigning the necessary volunteer tutors. Committee Meeting Date

128 0 Mark A. Hackel County Executive 1.. < it,c:o..,,o,..~ February 4, 2014 Date Office of County Executive County of Macomb One South Main, 8 1 h Floor Mount Clemens, Ml FINANCE DEPARTMENT 120 N. Main St., 2nd Floor Mount Clemens, Michigan Phone: Fax: Peter M. Provenzano, CPA CGMA Finance Director Michelle M. Mykytiak Assistant Finance Director Fiscal Services Stephen L. Smigiel, CPA Assistant Finance Director Management & Budget Finance Department REQUEST APPROVAL/ ADOPTION OF Budget Amendment General Fund Appropriations lit 1:JI 1 IJI1 1 til. 1',1111' ~ '. Jill'' 1 ~.l1d. ':,,, '1 ~ rn,,,,,p,, o!,,,,j. IIl!, 1.I, ti-t wit. n'' "._ ~.. M~, l Jj _""'"' ulf. a:j,... ~ul,1, I 1 JJ J.. I I h IH1 I 1..1! I 11, lilt. A recommendation to approve a budget amendment to the County Appropriations cost center. lil'nil'isi RI:' 0MMEir\JbE5; m1 H ArniTH E i:xectjtivi:.s ' ilsrvfl~ l if '.. d:rh EIBOAR'D:, : : 'TJ1 1

129 126 Budget Amendment General Fund Appropriations Finance Department 11FAc;:tS ~~.P ~~~.RQV.l,~ION I[. ~.EGA(R~qi.J _IR.~ryJ. EiN'rs ';, N/A N/A,,',1 111'.d ;1 :, 1 1 '' ux.tfba(f~t:i 1,q,i!)RRE NT! ~J RvltEs, (P.~QJ~.!=T~l:;: ; 1 Through this program more than 200 adult clients will receive much needed one-on-one reading skill tutoring to improve quality of life. Respectfully submitted, Finance Department ----, ' P age

130 127 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County L"Xecutive To: From: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive f{-- Date: February 5, 2014 RE: Agenda Item- Planning & Economic Development, Macomb Literacy Partners Contract Attached you will find documentation and a resolution from Planning & Economic Development Director, Stephen Cassin, to approve the contract with Macomb Literacy Partners through 2016 in the amount of $50,000 annually. For many, many years the County has provided a subsidy to the Macomb Literacy Partners in order for them to provide quality services for our residents. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the Macomb Literacy Partners request as stated above. PJL/smf cc: Stephen Cassin

131 128 MACOMB COUNTY, MICHIGAN ~~~~~~hi~i~l"i ~~~~ii~:~l it. i M~t ~jr!, tj~~ -~~~ Resolution to: RESOLUTION Approve the contract with Macomb Literacy Partners through 2016 in the amount of $50,000 annually. Dave Flynn, Chair, Macomb County Board of Commissioners Additional Background Information (If Needed): See proposed contract agreement. Committee Meeting Date

132 ~\ ~.. < it,~,_,igp.~ Mark A. Hackel County Executive PLANNING & ECONOMIC DEVELOPMENT 1 South Main Street, 7th Floor + Mount Clemens, Michigan Phone: (586) Fax: (586) Stephen N. Cassin, AICP Director Date Office of County Executive County of Macomb One South Main, 8th Floor Mount Clemens, Ml Planning & Economic Development REQUEST APPROVAL/ ADOPTION OF Contract With Macomb Literacy Partner Yes THAT THE, ~X~CU T IVE SUBMIT TO THE For several years the County has provided a subsidy to the Macomb Literacy Partners in order for them to provide quality services for our resident. This is a contract extension through 2016 at $50,000 per year. It is our understanding that the Board of Commissioners intend to allocate funding for this purpose.

133 130 Contract With Macomb Literacy Partner Planning & Economic Development FACTSANDPROVISION/LEGAL REQUIREMENTS: None CONTRACTING PROCESS: IMPACT ON CURRENTSERVICES.(PROJECTS): Will increase services to our residents. Respectfully submitted, Stephen N. Cassin, AICP- Director Planning & Economic Development 21 Page

134 131 CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Stephen N. Cassin Planning & Economic Development Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Stephen N. Cassin (586) Q all for Pick Up: # Contract I Program Title: CONTACT I PROGRAM INFORMATION Macomb Literacy Partners Contract for Services DEPARTMENT ROUTING & AUTHORIZATIONS G O GRANT ward Funded Return By Date: 02/03/2014 NOTES: The Ma comb Li tera c y Partners is requesting an increase in i t s annual a ppropr iation from t h e County to $50, RISK & CONTRACT MANAGEMENT- D Approved D Rejected RETURN TO REQUESTING DEPART, Lj_... _3_1-_1_._( Date ftll ~~~~~~ij I~ ~ JAN ;!!J -----l!...! Bi~ Management & Safety ~ Approved D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT D Approved ~ Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT A-.v. ~ ~ v&o c/f ;:ti tczi ('1 ( {,u, cl ' 1/ :r;/(i' Date "C QJ > e QJ. "CRECEIVED ~ "Qj hl.. JAN a:: c. c:~ a:: c. -c E co aj- E(j) t co c. QJ 0 aj- '0RPORATION COUNSEL ---~~/ l ~y~ ~ ! Date 5(-Approved ~ OC Review Required ' p App roved with changes - D Rejected RETURN TO RISK & CONTRACT MANAGEMENT Authorized Signature ~r i::i E c7l al ace ~ J)k J /<=-t/1~/- ~ Date I c QJ E t co c. QJ 0 EXECUTIVE OFFICE RECEIVED

135 132.._rtc:A. H eket Counly Edellltive Department Leader: CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department: Stephen N. Cassin Planning & Economic Development 01/30/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Stephen N. Cassin (586) Ocall torpickup: # CONTACT I PROGRAM INFORMATION Contract I Program Title: GRANT DEPT. Code: Date:.f 0 Agreement Funded Macomb Literacy Partners Contract.or Services O Vendor Number (if known): Vendor Name: Vendor Disclosure Form Attached: Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source - Org Key I Object- (If known): $ 32, $ 17, $ 50, Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date: 0 Yes 0 No Contract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: - 1 New ""'1 Renewal j Amendment Contract Bid: If not bid out, please explain : Lowest Bid: If not lowest bid, please explain: IJ Yes [] No 0 Yes 0 No Bid Number: How many bidders responded? Winning bidder Macomb County Enterprise: Contract I Program Synopsis: 0 Yes O No - Explain: OTHER CONTRACT INFORMATION 0 CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW {IF APPLICABLE): 0 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. [J 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. 0 0 [j 0 [] 3. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. 5. EMPLOYER PAID FRINGE BENEFITS. 6. COLLECTIVE BARGAINING AGREEMENTS. 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

136 133 AGREEMENT BETWEEN THE COUNTY OF MACOMB (hereafter, "the County") AND MACOMB LITERACY PARTNERS (hereafter, "MLP") WHEREAS, MLP is a 501 (c)(3) nonprofit organization whose mission is to improve the quality of life of all Macomb County residents by eliminating adult literacy; and, WHEREAS, MLP provides free one-on-one tutoring of adult learners by trained volunteer tutors throughout Macomb County; and WHEREAS, MLP has 200 fully-trained volunteers working with more than 200 adults learners, but also has a waiting list of another adults who would like to be matched with a tutor; and WHEREAS there is a critical need for literacy services throughout the County and the County recognizes that MLP can fulfill that need; THEREFORE, the County and MLP agree as follows: 1. The County shall pay to MLP the sum of $50, per year for three (3) years commencing on January 1, 2014 and ending on December 31, 2016 in partial support of services that MLP that will provide for Macomb County residents as described in this Agreement. 2. MLP will provide services assessment and tutoring services to Macomb County residents through the recruiting, training and assigning of volunteer tutors to adult learners. 3. All parties expressly agree that MLP is acting as an independent contractor in performing services under this Agreement. MLP and its personnel are not members of any bargaining unit representing the County of Macomb employees in negotiations with the County; nor is MLP or its personnel entitled to any benefits afforded employees of the County.

137 All liability to third parties arising out of the performance of MLP under the terms of this Agreement shall be the responsibility of MLP if the liability, loss, or damage is caused by, or arises out of the actions or failure to act on the part of MLP, or its staff. Nothing contained in this Agreement shall be construed as a waiver of any governmental immunity on the part of Macomb County, its officers, or employees as provided by statute or court decision. 5. Either party may terminate this contract by giving the other party 30 days written notice of the intent to terminate. 6. Neither party can assign this Agreement or any right or obligation under this Agreement without the prior written consent of the other party. 7. The Agreement may be amended and/or extended by on by the written agreement of the County and MLP. 8. MLP shall submit annual reports to the Macomb County Office of the County Executive and the Macomb County Board of Commissioners. These reports shall include MLP's annual budget and its annual audit. 9. In the performance of this agreement, MLP agrees not to discriminate against any client because of race, color, religion, age, height, sex, national origin, weight, marital status, physical or mental handicap or disability. 10. This Agreement contains the entire understanding between the parties. FOR THE COUNTY OF MACOMB FOR MACOMB LITERACY PARTNERS Mark Deldin Deputy County Executive Dated: James Goerlich President Dated:

138 135 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County E;xecutive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executivefl- Date: March 6, 2014 RE: Agenda Item - Health Department, 2014 NACCHO Challenge Award Attached you will find documentation and a resolution from Health Department Director, William Ridella, to approve the Macomb County Health Department {MCHD) Medical Reserve Corps {MRC) new 2014 Challenge Award from the National Association of County and City Health Officials {NACCHO) for $20,000. MCHD has received the 2014 NACCHO MRC Challenge Award. This award will be used to create the Youth Emergency Preparedness Outreach initiative in Macomb County. Through partnerships with Macomb County schools and the Health Occupation Students of America {HOSA), MCHD will present public health emergency preparedness training and education to fifth grade students to increase preparedness of students and families, and increase overall community resiliency in Macomb County. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the 2014 NACCHO Challenge Award as stated above. PJL/smf cc: Steve Gold William Ridella

139 136 MACOMB COUNTY 1 MICHIGAN Resolution to: RESOlUTION ~ ~ ~ -- Approve the Macomb County Health Department (MCHD) Medical Reserve Corps (MAC) nev Challenge Award from the National Associat1on of County and City Health Officials (NACCHO) for $20,000. This a~ard will bel used to create the Youth Emergency Preparedness Outreach rn1t1ativ e in Macomb County. Through partnersh!p \'\lith Macomb County schools and Health Occupation Students of America (HOSA), MCHD will present public health emergency preparedness educatfon and training to fifth gr~de s~~d.. en. ts_ to increase preparedness of students and families, and Increase overallj community res1l1ency m Macomb County. ~ ~~ ~ }\:dditional Background Information (If Neede!!): :

140 ~~\ ~.. < 1J,C:kiGP' Mark A. Hackel County Execu tive MACOMB COUNTY HEALTH DEPARTMENT Mount Clemens Health Center Elizabeth Road Mount Clemens, Michigan PHONE: FAX: William J. Ridella, M.P.H., M.B.A. Director/Health Officer Kevin P. lokar. M.D. Medfcal Director March 03, 2014 Dote Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml H ealth Department REQUEST APPROVAL/ ADOPTI'ON OF NACCHO MRC Chall enge Award in the amount of $20,000 SUBJECT: The Macomb County Health Department (MCHD) recommends that the County Executive sends the attached National Association of County and City Health Officials (NACCHO) Medical Reserve Corps (MAC) Challenge Award Resolution to the Board ot Commissioners. IT IS RECOMM1ENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: MCHD recommends that the Board of Commissioners approve the attached NACCHO MRC Challenge Award Resolution. - PURPOSE/ JUSTIFICATION: The Macomb County Health o.epartment has received the 2014 NACCHO MRC ChaUenge Award. The award will be used to create the Youth Emergency Preparedness Outreach Initiative in Macomb County. Through partnerships with Macomb County schools and the Health Occupation Students of America (HOSA), MCHD will present public health emer gency preparedness training and education to fifth grade students to increase preparedness of students and families, and increase overall community resiliency in Macomb County. FISCAl IMPACT/ FINANCING: There is no fiscal impact on the County's General Fund.

141 MACOMB COUNTY HEALTH DEPARTM:ENT Mount Clemens Health Center Elizabeth Road Mount Clemens, Michigan PHQ N E: fax: &c; 865'RC Cliall~rJg~ A" turl i'l ti1t' amu~m l r f $1, fltallii D~p<Jrmr~/11 Mark A. Hackel Qxmly Elrec:U v William J. Rldella, M.P.H., M.B.A. Diredoc/Health Officer FACTS AND PROVISION /LEGAl REQUIREMENTS: N/A Kevin P. Lokar, M.D. r~ edical o rector. CONTRACTING PROCESS: N/A IMPACT ON CURRENT SERVICES (PROJECTS): Funds will support public health emerg ency preparedness staff time and the necessary resources to train youth and families ln Macomb County. Respectfully submitt ed, Health Department 21 Page

142 139 n cccmbcr 20th. 20 I :1 Deur Albert >re n.zo from Unil County of Mac-omb The N~ r inn1tl ssl>ei;llion of County and City Health Ofticials (NACCilOl i_, pk a.,ed In i Jform you!hat your application for a C h a ll ~ n se Award w;ls llli!j1fi.! )"~d for 20,(1( \Vi th owr 100 C l1all~ nge r\wanl applicaj inn suhmiucd. your 'hallenge Award upplil aliun l!' ~ hi b itoo an innu ati, c p r a e~ i c c ami imprcsscd r~v i cwers. By accepting tfte Cli.U ieng'-' Awartl funding. you. arc ;tg:rcci ng to: U c your Challenge /\ ward fundx ils tr.e,.cribed in yottr ~\\ ~rd appli cjuon and IJudl!eL Ensur ~ that y<mr hudg<:l ls expended in accordance w1111 all applicj.ble guide lines, law~ anti e ~c c ul i ~c orders. Monies un.clcr litis awru:d shah n~ t be IL~ d fnr Fm>J, Beverages. inccmh cs/glvc, way~ wag or ptomulil'nal ir~ ms. Update your unit's profil e on ll1e D i,, i ~ i t>n nf C i~ i l iu n Volunteer 1cdlcal Rcsctvt- Corp~ tdcvmrci weh~i t c. www,mcdjcalrcscn ct"orps ~oy, i ndudi ng Cl'>nt:tct in fnnnation, ''nl u ntccr n u mbcrs. unil a eli vil i ~. atlj ~ tltl i linm l unit i nformutlon 1 qua.rterly in ali gnmcnl with the f ederal fi5c-al calend:l! fq I: O.:w~r I - De~;o::mbcr 3 1. Q:?.: Januru)' I - Jl.!an: h 31, Q3: April I - June )0 ami 04: July I - cptcmbn 30) P atti~ ipate in.:t T ~chni caj Assis tanc eta) A s.essmem~. \\'hen reque:-.t~ tn.in sn l:ly;) ~trc Reg ional Cooruinalor. P:m j cip~ tle in ~1.1 \l :m.l ~ pt= lld i n g st rvcy when rcquc ted to do so by NAC 110. Use Chal lenge A wan! fumh for o n I)' :~ p provcd MR rdmcd actn ities that a_,sist in t h~ d ~ ' dnpm cnt of tbc untfs capaci ty :Uld susl:l.inabllity and/or prontot.: comnmnit rc:ilicncy ; s spccilkd in the runtling applicutinn. If fttlurc chtmgcs arc rt-quireu yo u ;ere w submit proposed budget m odifi~~t inn, tu ;'\1.-\CCHO for appro, al. Include your budget as i1 w::t~ submihcd,.ln explanation or \\ llerl! y m arc moving monc y fromftu a.nj.a Llatc by w h id1 you \\ iii cx.ccutc lhc \vork as you have p rnpu~nl in your rc \'i ~ i o n, Attend the MRC Challenge Awar'lle.c kickoff mccling o1 lhc 2014 Pr cp J.red n ~-~ Sum mit Apri l 1--t ill Atl;tnta, GA. Attendance to ll1is meeting is ma.ndlltory for al l ChalkJlg o::. A w :m.lec:~. Partkipa!c in special MRC projectqe.g. Ne twork Profi le 5itmly, c\';tlu~lions, surveys, etc.). Pro, idc periodic project r ~po rt~ and upda1e: to NACCI TO in a m ;mn cr~ nd freq uency dct1ned by NACCI IO. Plc;tiC sec Jmp-//mrcnaccbo or& for guidance on us,ing L11e MRC Aw:lrd funjing. Pl c~1c keep in mind th:u: Chniieng<; Award rurulin~,; must l>e.spent acro.rd:in;g to the budget de. critilhl!l rutd line ilem budllet submitted with your ~ igncd contracts. Any chan-'cs. '''your proposed budget lllusi be appn) \'ed by N.-\CCHO fust. All budget moditiration n; qllo:: c~l.l mtn h ed to mrc(dlnuq:bl!jl.q,l u ing Inc prcscrilxd NACCHO bull g~ t fonn.. Ynu should ubmjt a copy of your illiliul butlgct, '' mtrratlvc with a brief e~p l an al i Onl lf wher.: >'llu arc moving monic (rom/to.ami a jumircc;atiun fo r dning ~o.. 'VI 'c strotlg ly recomm ~ nu yuu u' ~ the "relld re ce i pt ~ fc11tu rc :md keep copies or all.:om m t.mi.:;u ti ~l fl ~ in your fundjng lllc. We lo\jk fmwartl w your c ~cc ul i o n ol' the illl10\'a(i\ c conce pts anll S t l':llegi~~ pre.~ cn lcd in your J.l>pllcation. We strongly recllmrnend 1h.1 you apture information on how ynvr Ch;dlc ngc.i\ ward aclivl d c~ trans!:ne ijhu builtl ing )Our uni t's c;1pacity r cnh:m ing your community\ rc iliency through quantifiahle me l ri ~~ and measures and rcpo11l the inforru3tiul'l q uarterly a:~ regui rcj to the!x:vmrc. If you ha, e any que" don, please cont ct NACCI-IO!II RC s111ff ~ mrc~ oaccbo!j:. Thank you for your upport rujd ronmlitmem to the Medieal Ro:::;crYe Corp- mission. Sincerely. A Ch~:v~:lh: Glymph,.MPH, CPM Di r~ ctor, Community l'rt> p aredn e ~ <1Jlu Resil ience aliona.l,\ ~ ' OC i luion uf Coullly and C i ~)' Health Olllcials (NACCHO)

143 140 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: From: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive~ Date: March 6, 2014 RE: Agenda Item- Health Department, Detroit Metro Spice Learning Collaborative Budget Amendment Attached you will find documentation and a resolution from Health Department Director, William Ridella, to increase revenues and expenses in the FY 2013/14 Health Grant Fund through acceptance of new funding in the amount of $5,000 from the Michigan Department of Community Health for the Detroit Metro Spice Learning Collaborative. The Detroit Metro Spice Learning Collaborative will enable the Macomb County Health Department to address the problem of elevated lead levels in children due to imported nonpaint items that could contain lead, such as food, religious items, cosmetics and home remedies commonly used in certain ethnic cultures. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the increase in revenues and expenses for the FY 2013/14 Health Grant Fund as stated above. PJL/smf cc: Steve Gold William Ridella

144 -~ MACOMB COUNTY, MICHIGAN ResohJJtion ~(): ---- RESOLUTION "'~- _ ~--! increase revenues and expenses rn the FY 2013/14 Health Grants Fund through acceptance of new funding in the amount of $5,000 from the!1. 1ichlgan Department of Communfty Health for the Detroit Metro Spree Leam!ng Collaborative ~- Additional Background lnform~~!~n (It~_eed!!l"I)E -~ - The Detroit Metro Spice Learning Collaborative win enable the Macomb County Health Department to address the problem of elevated lead levers fn children due to imported non-paint items that could contain lead, such as food, religious items, cosmetics and t1ome rernedles commonly used in certain ethnic cultures. The Health Department will work with the Michigan Department of Community Health, the Detroft Institute of Population Health, and the Wayne and Oakland HeaiU1 County Departments to formulate a plan for education and outreach. The Health Grant Fiscal Year Fund vvill be increased in revenues and expenses by the amount of $5,000 each. Funds will be used for printing educational posters, brochures and outreach materials, as well as support salaries and mrleage for Health Department staff involved with this collaborative project

145 Mark A. Hackel County E ecu 1o~e MACOMB COUNTY HEALTH DEPARTMENT Mount Clemens Health Center Elizabeth Road Mount Clemens, Michigan PHONE: FAX: William J. Rldclla, M.P.H., M.B.A. Director/Heallh Officer Kevin P. Lokar, M.D. Metiical Director March 03, 2014 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Health Department REQUEST APPROVAL/ ADOPTION OF Amend Health Grant Fisca l' Year Budget by $5,000 SUBJECT: The Macomb County Health Department (MCHD) recommends that the County Execlltive submit lhe Resolution to amend the Health Grant Fiscal Year Budget in the amount of $5,000 rrom a Michigan Department of Community Health (M DCH) grant to address read poisoning prevention to the Board of Commissioners. IT IS RECOMMENDED THAT THE EXECUTIIVE SUBMIT TO THE BOARD: A Resolutlon to amend the Health Grant Fisca:l Year Budget by $5,000 from a State of Michigan grant for the Detroit Metro Spice Learning Collaborative. PURPOSE/ JUSTIFICATION: The Detroit Metro Spice Learning Collaborative will enable the Macomb County Health Department to address the problem of elevated lead levels in children due to imported non-paint items that could contain lead, such as food, religious items~ cosmetics and home remedies commonly used in certain ethnic cultures. TI1e Health Department will work w,ith the Michigan Department of Community Health, the Detroit Institute of Population Health, and the Wayne and Oakland County Health Departments to develop and.implement a plan for education and outreach. FISCAL IMPACT I FINANCIN,G: - The Health Grant Fiscal Year Fund wlll be increased in revenues and expenses by the amount of $5,000 each. Funds wil l be used for printing educational post ers, brochures and outreach materials 1 as well as support salaries and mil eage for Health Department staff involved with this collaborative project.

146 MACOMB COUNTY HEALTH DEPARTMENT Mount Clemens Health Center Elizabeth Road + Mount Clemens, Michigan PHQ NE: FAX: 586-4(!7~ 885'PlJC Grmll Agrwnefll in rhr f'm~mnr ofs5, ()()() ~' '<ILJ[~.u,uaco m b gov org/publichealth ll<!alrh Deparrmmr 143 Mark A. Hackel Count~ Execuhve FACTS AN D PROVISION / LEGAl REQU IREMENTS: Not Applicable W illiam J. Rldel a, M.P.H., M.B.A Dire c OOHeafth Offteer Kevifl P. Lolc;ar, M.D. Med ical Oirector CONTRACTING PROCESS: This funding is granted to the Health Department under our Comprehensive Planning and Budgeting Contracting (CPBC) Grant Agreement with the MDCH. IMPACT ON CURRENT SERVICES (P ROJECTS): None Respectfully st.j bmftted, Health Department 2 1Page

147 144 Contract# Date: ' '. MICHIGAN DEPARTMENT OF COMMUNITY HEALTH ATTACHMENT IV~ Comprehensive Agreement- FY 2014 CONTRACT MANAGEMENT SECTION Macomb County Health Department Program ElementiF~ndlng Source (a) Body Art Fixed Fee MDCH Source: Calc.Amt. Childrens Special Hllh Care Calc. Aml. Services (CSHCS) Care Coordination Childrens Special Hlth Care Reg. Alloc.! Services (CSHCS) Outreach & Advocacy Reg. Alloc. Detroit Metro Spice Learning Reg. Alloc. Collaborative Family Planning Services Reg. Alloc. FDA Tobacco Retailer {A&L) Inspections Fetal Infant Mortality Review (FIMR) Case Abstraction Food ELPHS General Communicable Disease ELPHS Hearing ELPHS HIV Prevention Immunization Action Plan (lap) Immunization Fixed Fees Immunization Vaccine Quality Assurance Reg. Alloc. Local MCH Reg. Allee. Reg. Alloc. ELPHS Food ELPHS MDCH Other ELPHS Hearing Reg. Allee. Reg. Allee. Reg. Alloc. Calc. Amt. Reg. Alloc. Fod/St Funding Rfllmbursement Performance Total (c) Amount Method Target Parform (b) Output Expect Measurement /Numb Fixed Unit Rate (2) N/A N/A ers /Vario Fixed Unit Rate (1), N/A N/A us (7) F 113,000 Staffing (6) N/A N/A s 113,000 F Staffing (6) NIA NIA F 137,631 Performance # Unduplicated NIA (5},(8),{13) Clinic Users served s 12,638 s 189,488 F 35,000 Staffing (6) N/A N/A F 4,050 Staffing (6) N/A N/A s ELPHS (3), (4) N/A NIA s 355,569 ELPHS (3), (Ll) N/A N/A ' s ELPHS (3), {4) N/A N/A F Staffing (6) N/A NIA s 36,805 F 332,247 Staffing (6) N/A N/A /Numb Fixed Unit Rate (2), N/A NIA ers (7) s 65,915 Staffing (6) IN/A N/A Comprehensive Agreemenl FY 2014 State (d) State Funded Minimum Vendor/ Funded Target Performance Percent Subrecepient (f) Perform Number (e) N/A NIA N/A Vendor N/A NIA NIA Vendor N/A N/A N/A Subrecepient N/A N/A NIA Subrecepienl Subrecepienl NIA N/A N/A Subrecepient N/A N/A NIA Subreeepient NfA N/A NfA Vendor N/A N/A N/A Vendor N/A N/A N/A Vendor N/A N/A N/A Subrecepienl NIA N/A N/A_ Subreeepienl N/A N/A N/A Vendor N/A N/A N/A Vendor Page: 5 of 30

148 145 Conlract # Oats: 02/ MICHIGAN DEPARTMENT OF COMMUNITY HEALTH ATTACHMENT IV- Comprehensive Agreement- FY 2014 CONTRACT MANAGEMENT SECTION Macomb County Health Department Program Element/Funding Source {a) Infant Sale Sleep MDEQ Drinl<ing Water MDEQ On-site Sewage Public Health Emergency Preparedness (PHEP) 10/1/13-6/30/14 Public Health Emergency Preparedness (PHEP) CRI 10/1/ Sexually Transmitted D1sease (STD) Control SIDS TB Control Vision ELPHS WIC Breaslfeeding WIC Resident Services MDCH Source ELPHS MDCH Other Reg. Alloc. ELPHS Drinking Water ELPHS Onsite Sewage Reg. Alloc. Reg. Alloc. Reg. Alloc. Reg. Alloc. Calc. Aml. Reg.,AIIoc. ELPHS Vision Reg. Alloc. Reg. Alloc. Reg. Alloc. Fed/St Funding Reimbursement Performance Total {c) Amount Method Target Perform (b) Output Expect Measurement s 596,650 s 22,500 Staffing (6) N/A N/A s 20,149 ELPHS (3), {4) N/A N/A s 301,374 ELPHS {3), (4) N/A N/A F 167,810 Staffing (6), (14), (18) F 108,225 Staffing (6). {14), N/A N/A (18) F 13,960 Staffing (6) N/A NIA s 16, /Numbe Fixed Unit Rale (2). rs (11) NIA NIA F 26,265 Staffing (6} N/A N/A s 63,432 ELPHS (3), {4) N/A N/A F 10,294 Staffing (6) N/A NIA F 40,339 F 1,719,628 Performance {8) #Average NIA Monthly Participation N/A NIA State {d) State Funded Mini.mum Vendor I Funded Target Performance Percent Subrecepient {f) Perform Number {e) NIA N/A N/A Subrecepient NIA NIA N/A Vendor N/A N/A N/A Vendor NIA N/A N/A Subrecepienl N/A NIA N/A Subrecep1en1 N/A N/A N/A Subreceplent N/A N/A N/A Vendor N/A NIA N/A Vendor N/A NIA N/A Vendor N/A N/A N/A Subrecepient Subrecepient TOTAL MDCH FUNDING 5,231,091 specific OUTPUT PERFORMANCE MEASURES WILL BE INCORPORATED VIA AMENDMENT Comprehensive Agreemenl- FY 20,4 Page: 6 ot 30.

149 146 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: From: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive ff- Date: March 6, 2014 RE: Agenda Item- Health Department, Oral Health Coalition Budget Amendment Attached you will find documentation and a resolution from Health Department Director, William Ridella, to increase revenues and expenses in the Health Grant Calendar Year Fund through acceptance of new funding in the amount of $2,000 from the Michigan Oral Health Coalition for supporting an Oral Health Coalition in Macomb County. The purpose of the funding is to support the formation of a Macomb County Oral Health Coalition to improve the oral health of residents in the county. The goal of the coalition will be to create a work plan to build a strong network of dental care access points for residents, identify and close gaps in dental services and expand dental care outreach and education to residents. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the increase in revenues and expenses for the Health Grant Calendar Year Fund as stated above. PJL/smf cc: Steve Gold William Ridella

150 ~ ~ ~ MACOMB COUNTY, MICHIGAN RESOLUTION Resolution to: - -- ~~- ~ ~ --- ~~ ! Increase revenues and expenses ln the Health Grant Calendar Year Fund tf1rough accep1ance of new fundfng' the amount of $2,000 from the Michigan Oral Health Coalition for supporting an Oral Health Coalition in Macomb County. I Additioni.lf Background lnfo!imation (If Needed): ~ 'Tt1e purpose of the funding is to suppot1 the formation of an Oral Health Coalition to improve oral health of residents ln Macomb County. The goal of the coalition will be to create a work plan to build a strong network of dental care access points tor residents, identify and dose gaps in dental services and expand dental care outreach and educatron to residents. The Health Grant Calendar Year Fund will be increased ln revenues and expenses 'by the amount of $2,000 each. Funds will be used for meeting expenses, travel expenses, and outreach and education materials. - -~ c.ommltt~e _ ~ ~ ~- Meetli!J _I)J*ti! _ ~

151 ~0\ t -<.. '21,<:',.n o,.~ Mark A. Hackel County E xe<:utive MACOMB COUNTY HEALTH DEPARTMENT Mount CJemens Health Center Elizabeth Road Mount Clemens, Michigan PHONE: FAX: William J. Ridella, M.P.H., M.B.A. DirectoriHeallh Officer Kevin P. Loka:r. M.D. Medical D i re ~oc- March 03, 2014 Date Office of County Executive County of Macomb One South Main, gth f loor Mount Clemens, Ml Health Department REQUEST APPROVAL/ ADOPTION OF Amend the Health Grant Calendar Year Fund by $2,000 SUBJECT: The Macomb County Health Department (MCHD) recommends that the County Executive submit the Resolution to the Board of Commissioners to amend the Health Grant Calendar Year Fund by $2,000 as a result of a grant from the Michigan Oral Health Coalition. ft IS RECOM MENDED THAT THE EXECUTIVE SUBM IT TO THE BOARD : A Resolution to amend the Health Grant Calendar Year Fund in the amount of $2,000 from a Michigan Oral Health Coalition.grant PURPOSE / JUSTIFICATION: The purpose of th e funding is to support the formation of a Macomb County Oral Health Coalition to improve the oral health of residents in the county. The goal of the coalition wiu be to create a work plan to build a strong network of dental care access points for residents, identify and close gaps in dental services and expand dental care outreach and education to residents. FISCAL IMPACT/ FINANCING: The Health Grant Calendar Year Fund will be increased in revenues and expenses by the amount of $2,000 each. Funds will be used for meeting expenses, travel expenses, and outreach and education materials.

152 MACOMB C,OUNTY HEALTH DEPARTMENT Mount Clemens Hearth Center Elizabeth Road Mount Clemens, Michigan phone: FAX: 5 66".e4~85-Gram fmm Ill<! Mfcfrigan Ora! u..71tfr Coa lirio.~ 149 H('ttlth D~p tsrlm~tjf Mark A. Hackel CoLinly EXe~utive FACTS AND PROVISION/ LEGAL REQU IREMENTS: Not Applicable William J. Ridella, M.P.H., M. BA Directon'Heatth Officer Kevin P. Lokar, M.D. r.. ec!ical D i re~;to r - CONTRACTING PROCESS: Not Applicable IM PACT ON CURRENT SERVICES (PROJECTS}: Enhance community awareness of the Macomb County Health Department's Dental Clinic as a va luable safety net provider for residents. - Respectfully submitted, Health Department 21 Page

153 150 December 19~ 2013 \'ljlilliam Ridella; D1rector/Hca.Ith Oft1cer.!VIac{Jmb County Health Department Elizabeth Road Mt Clemens, :\ Dear ivlr. RideJia, The Michigan Oral Health Coalition's mission Is to mprove oral health fn Mkbfg;m by facusingon prevention, health promotio11; oral ffealth data, access and the link between oral health and overall heattfl. Thank you tor submitting an application to the Ivticliigan Oral Health Coalition for the 2014 Community Mini-Grant Program. \Ve extend our heartfelt gmtitu:cle fi)r the \Vnrk that was demonstrated in your proposal It is my pleasure to annol.lrtce thai your organization has been selected ns our continuing ReinvcnJing Orat Health in Michigan partners. We are h011ored to have had the opportunity to learn about your plans as you continue to mobiuze key stakeholders, an.d \Ve are pleased to partner \vith you to address the continued oral health chajienges experienced across the state and country. We 'livoujd like to remind you of sorne important upcoming dates as we begin to launch the Init.iathre..January 7~9: The inaugural Reinventing Oral Health in Michigan Grantee Gathering event is an exciting and critical step as ;ve work together to law1ch the Initiative. T~.vo project Ieuders are needed to participate in the event to he held allhe Comlhrt Inn and Suites, ~'fount Pleasant Room reservations vvin be provided complimentary by the Coalition tor the evenings of Jan. 6th through Jan. 8th. Please contact Patti Ulrich, Community Development Specialist, (.Q!Llridli'!}:mohc.org) \Vith the names of your project leaders to participate and their hotel needs by noon on i'vlonday, December 30th. 1\brch ll~ Legislative Action Day June 12~13: T\VO project leaders from each grantee organization. \Vin also attend the 2014 Michigan Onu Health Conference in Ea'J:t Lansing_ Congratulations, and thank you for being a part of this movement Sincerel.y, Karlene Ketola, MI ISA, CAF Ex~cuti.ve Dirt;ctor '_,: y

154 151 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: From: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive f/-- Date: March 11, 2014 RE: Agenda Item- Department of Roads, A+ Tree Service Contract Attached you will find documentation and a resolution from Department of Roads Director, Robert Hoepfner, to approve the contract between the Macomb County Department of Roads and A+ Tree Service for county-wide tree and stump removal services for A+ Tree Service has been contracted by the Department of Roads for years. This contract covers 2014 and represents an extension of their 2013 bid. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the A+ Tree Service contract as stated above. PJL/smf cc: Robert Hoepfner

155 152 MACOMB COUNTY, MICHIGAN Resolution to: RESOLUTION Approve the contract between the Macomb County Department of Roads and A+ Tree Service for county-wide tree and stump removal services for Robert Hoepfner, Director of Roads Additional Background Information (If Needed): A+ Tree Service has been contracted by the Department of Roads for years. This contract covers 2014 and represents an extension oftheir 2013 bid. This is budgeted at $115,000 for the current fiscal year. Infrastructure 03/18/2014 Committee Meeting Date

156 DEPARTMENT OF ROADS 117 South Groesbeck Highway Mount Clemens, Michigan Phone: (586) www. MacombCountyM i.gov /roads 153 Mark A. Hackel County Executive Robert P. Hoepfner, P.E. Director of Roads 2/20/14 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Department of Roads REQUEST APPROVAL/ ADOPTION OF TREE SERVICE CONTRACT SUBJECT: Contract outlining terms of contracted tree work through A+ Tree Service. IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: the attached contract for approval and signature by Mark Deldin PURPOSE I JUSTIFICATION: A+ Tree Service has been contracted by the Department of Roads for years. This contract covers 2014 and represents an extension oftheir 2013 bid. FISCAL IMPACT I FINANCING: The Road maintenance budget for tree service is capped at $115,000.

157 154 TREE SERVICE CONTRACT Department of Roads FACTS AND PROVISION/ LEGAL REQUIREMENTS: CONTRACTING PROCESS: After contract is approved and executed, original will be kept on file at the Department of Roads and a copy will be returned to A+ Tree Service. IMPACT ON CURRENT SERVICES (PROJECTS): While the Department of Roads maintenance crews do perform some tree work, A+ Tree Service is needed for larger tree trimming and removal. Respectfully submitted, Robert Hoepfner, Director Department of Roads 21 Page

158 155 CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Robert Hoepfner Roads 02/20/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Sue VanSteelandt (586) IXpau Sue VanSteelandt for Pick Up: # Contract I Program Title: A+ Tree Service Contract NOTES: CONTACT I PROGRAM INFORMATION DEPARTMENT ROUTING & AUTHORIZATIONS D GRANT ward 18J=unded Return By Date: 02/28/ RISK & CONTRACT MANAGEMENT- 62(-1..pproved / D Approved with changes D Rejected RETURN TO REQUESTING DEPARTMENT ;;)_I d-d /; 'f! U) 1.0 ~ ~~~~~~~ ~ ~ n FEB U I j; ----o-a-te. t3 Risk Management & Safety \2i.Approved D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT 3. OFFICE OF CORPORATION COUNSEL- '!p Approved D Approved with changes D Rejected RETURN TO Date ~ RECEIVED -~ C)) ~ ~ FEB m- ~ U) MACOMB COUNTY ~ FINANCE ~ RECEIVED ~ -~ & a. MAR E ai~ ~ eorporation COUNSEL 0. C)) 0 -~pproved ~C Review Required D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT Authorized Signature Ci. E c75 ~ ~ -~ &! E C)) E t:: <II EXECUTIVE OFFICE u ~ RECEIVED

159 0 ~ Mark A. H ckel CCk.lfltwEMWtrve 1 < ~.. 10,.. CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Robert Hoepfner Roads 02/20/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Sue VanSteelandt (586) IXbau Sue VanSteelandt for Pick Up: # ej~ I..... lot Contract I Program Title: - GRANT A+ Tree Service Contract x Vendor Number (if known): Vendor Name: AWARD (County Recipient) Funded (Program) Veodoc ~y., A+ Tree Service Disclosure IFAS Form Attached: No (N/A) Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source Org Key I Object- (If known): $ 115, $ $ 115, budgeted maintenance fund! Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date: 01/01/ /31/ /18/2014.:.. tract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: X' New Renewal no changes in contract -Amendment Contract Bid: If not bid out, please explain: Lowest Bid: If not lowest bid, please explain: DYes extension of 2013 bid 18] Yes IBJ No 0No Bid Number: How many bidders responded? Winning bidder Macomb County Entity: Contract I Program Synopsis: DYes ~ No - Explain: Metro tri-county area A+ Tree Service has been providing tree and stump removal services to the Dept of Roads for many years. This contract represents an extension of their 2013 bid. 156 OTHER CONTRACT INFORMATION LJ CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE): lei D 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. B 3. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. D 5. EMPLOYER PAID FRINGE BENEFITS. B 6. COLLECTIVE BARGAINING AGREEMENTS. 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

160 157 CONTRACT COUNTY PROJECT NO. 267 M-144 & 297 M-144 This agreement, made this day of, 20, by and between the Macomb County Department of Roads, hereinafter referred to as "COUNTY" and A+ Tree Service, 5289 General Squier, Dryden, Michigan 48428, hereinafter referred to as "CONTRACTOR". WITNESSETH, that CONTRACTOR, for and in consideration of the payment or payments hereinafter specified, hereby agrees to furnish and deliver all the materials and perform all work and labor required to remove trees and stumps in various locations throughout Macomb County, State of Michigan. FURTHER, that CONTRACTOR agrees to start work within ten (1 0) days after receiving notice to do so from COUNTY and to complete the work on or before the 30 1 h of May, 20_. IN CONSIDERATION WHEREOF, COUNTY and CONTRACTOR, in pursuance of the statute in such case made and provided, hereby agree to pay CONTRACTOR for work done as outlined in the attached unit prices. COUNTY further agrees to pay CONTRACTOR for such extra work as may be ordered by the Maintenance Superintendent, prices which are not included herein. The procedure and schedule of payment for extra work shall be as outlined in the current Michigan Department of Transportation Standard Specifications under "Payment for Extra Work". CONTRACTOR's work shall be done in accordance with the Bid Proposal for the project under the direct supervision and to the complete satisfaction of the Macomb County Department of Roads. IN WITNESS WHEREOF, the parties hereto executed this Agreement on the date set forth above. WITNESS MACOMB COUNTY DEPARTMENT OF ROADS Mark Fl. Deldin, Deputy County Executive WITNESS

161 158 FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal and as Sureties, are held firmly bound unto the MACOMB COUNTY DEPARTMENT OF ROADS, State of Michigan, in the penal sum of Dollars, to be paid to MACOMB COUNTY DEPARTMENT OF ROADS in lawful money of the United States, to its certain attorney or assigns, to which payment well and truly be made, we bind ourselves, our heirs, executors, administrators, assigns and successors, jointly and severally, firmly by these presents. SEALED WITH OUR SEALS dated this day of, 20. The condition of this bond of obligation is that the above named Principal shall and will well and faithfully, do execute and perform contract with the said MACOMB COUNTY DEPARTMENT OF ROADS, which contract is hereto attached, according to the terms and conditions thereof; then this obligation shall be void else to be and remain in full force and effect. PRINCIPAL By: Its: SURETIES

162 9 ~ 1 o(..,~10~~ Marte A. Hackel Cou'lty E.keeulhte Macomb County Department of Roads Tree Removal Program Bid Opening: July 18, 2013 RFP Prima[Y_ Proiect: 467-M144 A-Plus Tree Service Owen Tree Service Item UOM Quantity TOTAL TOTAL Removing Trees 8"-18" Ea. 5 $ $ $ $1, Removing Trees 19"-36" Ea. 59 $ $26, $ $57, Removing Trees 37" + Ea. 15 $1, $19, $1, $27, Removing Stumps 8"-18" Ea. 0 $91.00 $0.00 $90.00 $0.00 Removing Stumps 19"-36" Ea. 0 $ $0.00 $ $0.00 Removing Stumps 37" + Ea. 0 $ $0.00 $ $0.00 Clearing {Special) Acres 0.5 $1, $1, $20, $10, Maintaining Traffic L.S. 1 $2, $2, $2, $2, Sub Total $6, $51, $25, $97,900.00

163 ......, ~ ~"fac '"' Merk A. Hackel County Executive ~a :1 < Macomb County Department of Roads Tree Removal Program Bid Opening: July 18, 2013 RFP Primarv Project: 497-M144 Item UOM Quantity Removing Trees 8"-18" Ea. 35 $ $4, $ $9, Removing Trees 19"-36" Ea. 152 $ $69, $ $148, Removing Trees 37" + Ea. 33 $1, $42, $1, $59, Removing Stumps 8"-18" Ea. 0 $91 00 $0.00 $90.00 $0.00 Removing Stumps 19"-36" Ea. 0 $ $0.00 $ $0.00 Removing Stumps 37" + Ea. 0 $ $0.00 $ $0.00 Clearing (Special) Acres 0.5 $1, $1, $20, $10, Maintaining Traffic LS. 1 $2, $2, $2, $2, Sub Total $6, $120, $25, $229, Grand Total (Primary and Local) $13, $171, $51, $327,125.00

164 Macomb County Department of Roads October 1,2013 thru September 30, SPECIAL REQUESTS Service or Item Requested (16) SUPERINTENDENTS OFFICE Emergency Road Repairs DEQ Compliance Fees at MCDOR Facilities MIOSHA Inspection & Certification at MCDOR Facilities Deicing Chemicals for Winter Maintenance Landfill Fees Software Maintenance for GPS Systems on Trucks Safety and Training Snow Contracts with Municipalities & Contractors Tree Removal Contract Emergency Repairs at Service Centers Amount Requested $80,000 44,000 23,000 14,000 55,000 40,000 9, , ,000 68,000 Total (18) RIGHT OF WAY Land Access Subscription Contract Labor Condemnation Awards $1, , ,000 $548,100 $651,500 Page 24 I I

165 Feb191401:52p I el/28/2014 r I L.: tl..._ ~.....i...':j e COUNTY OF MACOMB VENDOR DISCLOSURE FORM The Macomb County ethics ordinance requires vendors of the County to complete and file a disclosure statement, the purpose of Which is to disclose any financial relationships or other conflicts of interest that may exist between vendors and employees or elected offiaals {or their appointees) of the County. Once filed, the disclosure form does not need to be updated untess there is a change in circumstance that wourd cause the answer to any of the questions to change, at which time an amended disclosure foon must be filed. Filing of the disclosure fonn is considered a condition of payment V4!ndur Name: A+ Tree Service City: 5289 General Squier Road Dryden 1. Ooes the vendor currently employ a relative of any employee, elected officiaf or appointee of an eleeted official of Macomb County? Relative is defined as husband or wi~. father or mother, son or daughter, brother or sister, uncle or aunt. first cousin, nephew or niece, great uncle or great aunt, grandfather CJt grandmother, grandson or granddaughter, father~in-law or mother-in-law, sonin-law or daughter-in-jaw, brother-in-law or sister-in-law, stepfather or stepmother, stepson or stepdaughter, stepbrother or stepsister, half-brother or half-sister, tile parents or- grandparents of the lndividuaf's fiancee. 0 YES esj NO If yes, please answer the following; A. Name of County employee or elected official (or appointee): B. County Positianffilfe: C. County Department or Agency; 2. Does any employee or elected official of Macomb County have an interest in the vendor organization In any of the fohowlng capacities, either compensated or non-compensated; director, aff&eer, partner. beneficiary, trustee, member, employee or contractor. Please circle what capacity_ 0 YES If yes, please answer the folltniiirig: A. Name of County employee or elected oflidal {or appointee): 162 B_ County Positlon!Tille: c. County Department or Agency: o. Position!Tille with Vendor.

166 L.. Feb :52p 13l/2Q/2 f14 14: 5'Z 15854&36&8' _ :..:A= = 'tl ) I _... -=------:-::-: =---- r ---- A Plus Tree p.2 nr;; 163 Does any current employee or elected official of Macomb County have legal ownership of 10% or more of the outstanding stock of the vendor organization? ~YES 't;tno If yes, please answer the following: A. Name of County employee or elected official (or appointee): B. County Poslttonmtle: C. County Departrneflt or Agency: D. % of Ownership of Vendor Organization: or beneficial 4. In tile last frve calendar years, has the vendor failed to perform or otherwise deliver on the terms of a contract or agreement with Macomb County, or any other public entity, including suspensions or debarments? DYES NO If ves, please prcwirle furtller explanation; -.~ - I.... I ~. I hereby certify that the information included on this form is complete, true and accurate to the best of my knowledge and belief. I understand that either myself or the organization to which this form applies may be subject to sanctions and/or penatties as aet forth in the ethics ordinance if any infonnation has been falsified or omitted. J/ t~o lt _~ync op-g~12 rrh~el Tdle f-!)~'14 Date PLEASE RETURN THE COMPLETED FORM TO: Macomb County Finance Department ATTN: Vendor Dim:losure 10 North Main, 12 Floor Mount Clemens, MI /r)f/2013 Rev. 1 Page2

167 164 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: From: David Flynn, Board Chair Pamela J. Lavers, Assistant County Executive fl- Date: March 11, 2014 RE: Agenda Item- Department of Roads, MOOT Contract for Mound from 28 to 29 Mile Attached you will find documentation and a resolution from Department of Roads Director, Robert Hoepfner, to approve the contract between the Macomb County Department of Roads and Michigan Department of Transportation (MDOT) for the paving of Mound Road from 28 Mile to 29 Mile Road. Required approval and signature to MDOT contract is in order to proceed with project in 2014 Construction Program. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval ofthe MDOT contract as stated above. PJL/smf cc: Robert Hoepfner

168 165 MACOMB COUNTY, MICHIGAN Resolution to: RESOLUTION Approve the contract between the Macomb County Department of Roads and Michigan Department of Transportation for the paving of Mound Road from 28 Mile to 29 Mile Road. Robert Hoepfner, Director of Roads Additional Background Information (If Needed): Paving of this gravel portion of Mound Road from 28 to 29 Mile will better accommodate traffic volumes. Infrastructure 03/18/2014 Committee Meeting Date

169 DEPARTMENT OF ROADS 117 South Groesbeck Highway Mount Clemens, Michigan Phone: (586) Mark A. Hackel County Executive Robert P. Hoepfner, P.E. Director of Roads 03/07/14 Date Office of County Executive County of Macomb One South Main, gth Floor Mount Clemens, Ml Department of Roads REQUEST APPROVAL/ ADOPTION OF MOOT CONTRACT- MOUND FROM 28 TO 29 MILE SUBJECT: MOOT Contract outlining funding terms for the paving of Mound Road (currently a gravel road) from 28 Mile to 29 Mile Road. IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: the attached contract for approval and signature by Mark Deldin PURPOSE I JUSTIFICATION: Required approval and signature to MOOT contract in order to proceed with project in 2014 Construction Program. FISCAL IMPACT I FINANCING: This project is budgeted in the current budget and includes Surface Transportation Program (STP) funding of approximately 80% of the construction costs.

170 167 MDOT CONTRACT- MOUND FROM 28 TO 29 MILE Department of Roads FACTS AND PROVISION/ LEGAL REQUIREMENTS: Standard MOOT contract which cannot be altered. CONTRACTING PROCESS: After contract is approved and executed, two originals will be returned to MOOT for signature. In accordance with MOOT guidelines, executed originals must be returned within 35 days of receipt date of March 7, IMPACT ON CURRENT SERVICES (PROJECTS): Mound Road paving from 28 to 29 Mile will better accommodate current traffic volumes. Respectfully submitted, Robert Hoepfner, Director Department of Roads 21 Page

171 ~ ~a~ <. ~..."...., c.kel County E..euttve CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Robert Hoepfner Roads 03/07/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Sue VanSteelandt (586) IXpan Sue VanSteelandt for Pick up: # Contract I Program Title: CONTACT I PROGRAM INFORMATION MOOT Contract- Mound from 28 to 29 Mile NOTES: DEPARTMENT ROUTING & AUTHORIZATIONS Q GRANT ward 0'unded 168 Return By Date: 03/21/ RISK & CONTRACT MANAGEMENT D Approved D Approved with chang D Rejected RETURN TO REQUESTING DEPART E Date 1 lo)~(c~~w~~ illh' MAR I~ t: "'! Risk Management & Safety ~pproved D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT 3. OFFICE OF CORPORATION COUNSEL- ~ Approved,I" D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGfiMENT ~ }~ Date ~ ECEIVED > ~ ~ ~ MAR ,_ c "'. (/) MACOMB COUNTY ~ FINANCE 0 ~ RECEIVED %! a; & o. MAR c: ~.,_ ~ (/)CORPORATION COUNSEL l~o~n ~'K~m~,~H~~~r1~----! Date D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT ;3~/(-1{ Date 0. E i5 ~ %! ~ ~ c: Q) E t: "' a. Q) 0 EXECUTIVE OFFICE RECEIVED

172 0 1 ~ -.::.,,,.,., MukA. Hnkel COunly EMQU!tve CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Robert Hoepfner Roads 03/07/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Sue VanSteelandt (586) IXbau Sue VanSteelandt for Pick up: # Contract I Program Title: ~ GRANT MOOT Contract- Mound from 28 to 29 Mile Vendor Number (if known): Vendor Name: AWARD (County Recipient) 'X Funded (Program) Voodm ~ YM Disclosure IFAS Form Attached: X No (N/A) Original Contract Amount: Amendment Amount: Total Amended Contract Amount: Funding Source Org Key I Object (If known): $ 1,344, $ $ 1,344, % Federal funds Contract Begin Date: Amendment Date: Contract End Date: Targeted Committee Date: 04/01/ /31/ /18/2014 ~t ract: If Renewal or Amendment, what terms have changed (if any): Amendment Number: ~ New Renewal """ Amendment Contract Bid: If not bid out, please explain: Lowest Bid: If not lowest bid, please explain: D Yes MOOT will bid in April 2014 DYes ~No ~ No Bid Number: How many bidders responded? Winning bidder Macomb County Entity: Contract I Program Synopsis: D Yes ~ No - Explain: Paving of Mound Road from 28 Mile to 29 Mile will improve traffic flow. This project is budgeted for 2014 and has been approved for 80% federal funding of construction costs. 169 OTHER CONTRACT INFORMATION LJ CONTRACT REQUIRES SIGNATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW (IF APPLICABLE): D 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. lei D D D 3. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. 5. EMPLOYER PAID FRINGE BENEFITS. 6. COLLECTIVE BARGAINING AGREEMENTS. 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

173 170 STP DA Control Section Job Number Project Federal Item No. CFDANo. Contract No. STU STP 1450(010) HH (Highway Research Planning & Construction) PART I THIS CONTRACT, consisting of PART I and PART II (Standard Agreement Provisions), is made and entered into this date of, by and between the MICHIGAN DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "DEPARTMENT"; and the COUNTY OF MACOMB, MICHIGAN, hereinafter referred to as the "REQUESTING PARTY''; for the purpose of fixing the rights and obligations of the parties in agreeing to the following improvements, in Macomb County, Michigan, hereinafter referred to as the "PROJECT" and estimated in detail on EXHIBIT "I", dated January 31, 2014, attached hereto and made a part hereof: PART A-FEDERAL PARTICIPATION Hot mix asphalt paving work along Mound Road from 28 Mile Road to 29 Mile Road; including station grading, aggregate base, aggregate shoulder, drainage improvement, concrete curb and gutter, tree removal, culvert, sidewalk ramp, sign, pavement marking, and slope restoration work; and all together with necessary related work. PART B -NO FEDERAL PARTICIPATION Hot mix asphalt paving approach work along Mound Road approximately 1,500 feet north of 28 Mile Road for Bradbury Condominiums; and all together with necessary related work. WITNESSETH: WHEREAS, pursuant to Federal law, monies have been provided for the performance of certain improvements on public roads; and WHEREAS, the reference "FHWA" in PART I and PART II refers to the United States Department of Transportation, Federal Highway Administration; and 09/06/90 STP.FOR 1/31/14 1

174 171 WHEREAS, the PROJECT, or portions of the PROJECT, at the request of the REQUESTING PARTY, are being programmed with the FHWA, for implementation with the use of Federal Funds under the following Federal program(s) or funding: SURFACE TRANSPORTATION PROGRAM WHEREAS, the parties hereto have reached an understanding with each other regarding the performance of the PROJECT work and desire to set forth this understanding in the form ofa written contract. NOW, THEREFORE, in consideration of the premises and of the mutual undertakings of the parties and in conformity with applicable law, it is agreed: 1. The parties hereto shall undertake and complete the PROJECT in accordance with the terms of this contract. 2. The term "PROJECT COST", as herein used, is hereby defined as the cost of the physical construction necessary for the completion of the PROJECT, including any other costs incurred by the DEPARTMENT as a result of this contract, except for construction engineering and inspection. No charges will be made by the DEPARTMENT to the PROJECT for any inspection work or construction engineering. The costs incurred by the REQUESTING PARTY for preliminary engmeenng, construction engineering, construction materials testing, inspection, and right-of-way are excluded from the PROJECT COST as defined by this contract. 3. The DEPARTMENT is authorized by the REQUESTING PARTY to administer on behalf of the REQUESTING PARTY all phases of the PROJECT including advertising and awarding the construction contract for the PROJECT or portions of the PROJECT. Such administration shall be in accordance with PART II, Section II of this contract. Any items of the PROJECT COST incurred by the DEPARTMENT may be charged to the PROJECT. 4. The REQUESTING PARTY, at no cost to the PROJECT or to the DEPARTMENT, shall: A. Design or cause to be designed the plans for the PROJECT. B. Appoint a project engineer who shall be in responsible charge of the PROJECT and ensure that the plans and specifications are followed. 09/06/90 STP.FOR 1/31/14 2

175 172 C. Perform or cause to be performed the construction engineering, construction materials testing, and inspection services necessary for the completion of the PROJECT. The REQUESTING PARTY will furnish the DEPARTMENT proposed timing sequences for trunkline signals that, if any, are being made part of the improvement. No timing adjustments shall be made by the REQUESTING PARTY at any trunkline intersection, without prior issuances by the DEPARTMENT of Standard Traffic Signal Timing Permits. 5. The PROJECT COST shall be met in accordance with the following: PART A Federal Surface Transportation Funds shall be applied to the eligible items of the PART A portion of the PROJECT COST at the established Federal participation ratio equal to percent. The balance of the PART A portion of the PROJECT COST, after deduction of Federal Funds, shall be charged to and paid by the REQUESTING PARTY in the manner and at the times hereinafter set forth. PARTB The PART B portion of the PROJECT COST is not eligible for Federal participation and shall be charged to and paid 100 percent by the REQUESTING PARTY in the manner and at the times hereinafter set forth. Any items of PROJECT COST not reimbursed by Federal Funds will be the sole responsibility ofthe REQUESTING PARTY. 6. No working capital deposit will be required for this PROJECT. In order to fulfill the obligations assumed by the REQUESTING PARTY under the provisions of this contract, the REQUESTING PARTY shall make prompt payments of its share of the PROJECT COST upon receipt of progress billings from the DEPARTMENT as herein provided. All payments will be made within 30 days of receipt of billings from the DEPARTMENT. Billings to the REQUESTING PARTY will be based upon the REQUESTING PARTY'S share of the actual costs incurred less Federal Funds earned as the PROJECT progresses. In the event of any discrepancies between PART I and PART II of this contract, the provisions of PART I shall prevail. 7. Upon completion of construction of the PROJECT, the REQUESTING PARTY will promptly cause to be enacted and enforced such ordinances or regulations as may be necessary to prohibit parking in the roadway right-of-way throughout the limits of the PROJECT. 09/06/90 STP.FOR 1/31/14 3

176 The performance of the entire PROJECT under this contract, whether Federally funded or not, will be subject to the provisions and requirements of PART II that are applicable to a Federally funded project. Buy America Requirements (23 CFR ) shall apply to the PROJECT and will be adhered to, as applicable, by the parties hereto. 9. The REQUESTING PARTY certifies that a) it is a person under the Natural Resources and Environmental Protection Act, MCL et seq., as amended, (NREPA) and is not aware of and has no reason to believe that the property is a facility as defined in the NREPA; b) the REQUESTING PARTY further certifies that it has completed the tasks required by MCL (3)(h); c) it conducted a visual inspection of property within the existing right of way on which construction is to be performed to determine if any hazardous substances were present; and at sites on which historically were located businesses that involved hazardous substances, it performed a reasonable investigation to determine whether hazardous substances exist. This reasonable investigation should include, at a minimum, contact with local, state and federal environmental agencies to determine if the site has been identified as, or potentially as, a site containing hazardous substances; d) it did not cause or contribute to the release or threat of release of any hazardous substance found within the PROJECT limits. The REQUESTING PARTY also certifies that, in addition to reporting the presence of any hazardous substances to the Department of Environmental Quality, it has advised the DEPARTMENT ofthe presence of any and all hazardous substances which the REQUESTING PARTY found within the PROJECT limits, as a result of performing the investigation and visual inspection required herein. The REQUESTING PARTY also certifies that it has been unable to identify any entity who may be liable for the cost of remediation. As a result, the REQUESTING PARTY has included all estimated costs of remediation of such hazardous substances in its estimated cost of construction of the PROJECT. 10. If, subsequent to execution of this contract, previously unknown hazardous substances are discovered within the PROJECT limits, which require environmental remediation pursuant to either state or federal law, the REQUESTING PARTY, in addition to reporting that fact to the Department of Environmental Quality, shall immediately notify the DEPARTMENT, both orally and in writing of such discovery. The DEPARTMENT shall consult with the REQUESTING PARTY to determine if it is willing to pay for the cost of remediation and, with the FHW A, to determine the eligibility, for reimbursement, of the remediation costs. The REQUESTING PARTY shall be charged for and shall pay all costs associated with such remediation, including all delay costs of the contractor for the PROJECT, in the event that remediation and delay costs are not deemed eligible by the FHW A. If the REQUESTING PARTY refuses to participate in the cost of remediation, the DEPARTMENT shall terminate the PROJECT. The parties agree that any costs or damages that the DEPARTMENT incurs as a result of such termination shall be considered a PROJECT COST. 09/06/90 STP.FOR 1/31/14 4

177 If federal and/ or state funds administered by the DEPARTMENT are used to pay the cost of remediating any hazardous substances discovered after the execution of this contract and if there is a reasonable likelihood of recovery, the REQUESTING PARTY, in cooperation with the Department of Environmental Quality and the DEPARTMENT, shall make a diligent effort to recover such costs from all other possible entities. If recovery is made, the DEPARTMENT shall be reimbursed from such recovery for the proportionate share of the amount paid by the FHWA and/or the DEPARTMENT and the DEPARTMENT shall credit such sums to the appropriate funding source. 12. The DEPARTMENT'S sole reason for entering into this contract is to enable the REQUESTING PARTY to obtain and use funds provided by the Federal Highway Administration pursuant to Title 23 of the United States Code. Any and all approvals of, reviews of, and recommendations regarding contracts, agreements, permits, plans, specifications, or documents, of any nature, or any inspections of work by the DEPARTMENT or its agents pursuant to the terms of this contract are done to assist the REQUESTING PARTY in meeting program guidelines in order to qualify for available funds. Such approvals, reviews, inspections and recommendations by the DEPARTMENT or its agents shall not relieve the REQUESTING PARTY and the local agencies, as applicable, of their ultimate control and shall not be construed as a warranty of their propriety or that the DEPARTMENT or its agents is assuming any liability, control or jurisdiction. The providing of recommendations or advice by the DEPARTMENT or its agents does not relieve the REQUESTING PARTY and the local agencies, as applicable of their exclusive jurisdiction of the highway and responsibility under MCL et seq., as amended. When providing approvals, reviews and recommendations under this contract, the DEPARTMENT or its agents is performing a governmental function, as that term is defined in MCL et seq., as amended, which is incidental to the completion of the PROJECT. 13. The DEPARTMENT, by executing this contract, and rendering services pursuant to this contract, has not and does not assume jurisdiction of the highway, described as the PROJECT for purposes of MCL et seq., as amended. Exclusive jurisdiction of such highway for the purposes of MCL et seq., as amended, rests with the REQUESTING PARTY and other local agencies having respective jurisdiction. 14. The REQUESTING PARTY shall approve all of the plans and specifications to be used on the PROJECT and shall be deemed to have approved all changes to the plans and specifications when put into effect. It is agreed that ultimate responsibility and control over the PROJECT rests with the REQUESTING PARTY and local agencies, as applicable. 15. The REQUESTING PARTY agrees that the costs reported to the DEPARTMENT for this contract will represent only those items that are properly chargeable in accordance with this contract. The REQUESTING PARTY also certifies that it has read the contract terms and 09/06/90 STP.FOR 1/31/14 5

178 175 has made itself aware of the applicable laws, regulations, and terms of this contract that apply to the reporting of costs incurred under the terms of this contract. 16. The parties shall promptly provide comprehensive assistance and cooperation in defending and resolving any claims brought against the DEPARTMENT by the contractor, vendors or suppliers as a result of the DEPARTMENT'S award of the construction contract for the PROJECT. Costs incurred by the DEPARTMENT in defending or resolving such claims shall be considered PROJECT COSTS. 17. The DEPARTMENT shall require the contractor who is awarded the contract for the construction of the PROJECT to provide insurance in the amounts specified and in accordance with the DEPARTMENT'S current Standard Specifications for Construction and to: A. Maintain bodily injury and property damage insurance for the duration of the PROJECT. B. Provide owner's protective liability insurance naming as insureds the State of Michigan, the Michigan State Transportation Commission, the DEPARTMENT and its officials, agents and employees, the REQUESTING PARTY and any other county, county road commission, or municipality in whose jurisdiction the PROJECT is located, and their employees, for the duration of the PROJECT and to provide, upon request, copies of certificates of insurance to the insureds. It is understood that the DEPARTMENT does not assume jurisdiction of the highway described as the PROJECT as a result of being named as an insured on the owner's protective liability insurance policy. C. Comply with the requirements of notice of cancellation and reduction of insurance set forth in the current standard specifications for construction and to provide, upon request, copies of notices and reports prepared to those insured. 09/06/90 STP.FOR 1131/14 6

179 This contract shall become binding on the parties hereto and of full force and effect upon the signing thereof by the duly authorized officials for the parties hereto and upon the adoption of the necessary resolutions approving said contract and authorizing the signatures thereto of the respective officials of the REQUESTING PARTY, a certified copy of which resolution shall be attached to this contract. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written. COUNTY OF MACOMB MICHIGAN DEPARTMENT OF TRANSPORTATION By Title: By Department Director MDOT By Title: fform':41-;?8c:n1o.,( I fliu 7 1 r-]l!v~ ~ I ASS?STANT I fl ATIORi\lEY ~ i~~p~r;;,~~!.;~;~~~~o~~~~ 09/06/90 STP.FOR 1/31/14 7

180 177 January 31,2014 EXHIBIT I CONTROL SECTION JOB NUMBER PROJECT STU STP 1450(010) CONTRACTED WORK Estimated Cost ESTIMATED COST PART A PARTB $1,250,100 $93,900 TOTAL $1,344,000 COST PARTICIPATION GRAND TOTAL ESTIMATED COST $1,250,100 $93,900 Less Federal Funds $1,023,200 $ -0- BALANCE (REQUESTING PARTY'S SHARE) $ 226,900 $93,900 NO DEPOSIT 1 ciy v ulo rr:ka/ tv 0 pet)1 t.tiw! -hi ClflY\ 0 at- t1 [ ttt\-0 V\tM.) ezrtt6 $1,344,000 $1,023,200 $ 320,800 09/06/90 STP.FOR 1/31/14 8

181 Macomb County DBpartmBnt of Roads October 1, 2013 thru September 30, CONSTRUCTION- PRIMARY ROADS and BRIDGES Design R.O.W Construction Engineering Contract Sign& Signal Totals & Financing W. 0. Metropolitan Parkway East Bound at Clinton River Spillway Bridge Deck Rehabilitation HM 167,250 1,115,000 1,282,250 STU MCDOR 1,025, ,450 W. 0. Mound Road- 11 Mile to 14 Mile Road- (Carry-over) Capita! Preventative Maintenance HM 338,725 2,258,150 2,596,875 STU/NHPP MCDOR 2,077, ,375 V W. 0. Mound Road- 28 Mile to 29 Mile Road./l Pave Grave! Road HM 108,560 10, ,550 1,357,000 1,679,110 STPU WASHINGTON TWP MCDOR 1,085, , ,755 W. 0. Mt. Clemens Trail- {Can:y-over} Construction Hike Bike Path NC 80, , ,000 TCSP MCDOR 491, ,000 Key Code: NC =New Construction; HM =Heavy Maintenance Page 34

182 179 Macomb County Executive Mark A. Hackel Mark F. Deldin Deputy County Executive To: David Flynn, Board Chair From: Pamela J. Lavers, Assistant County Executivefl- Date: March 11, 2014 RE: Agenda Item - Department of Roads, MOOT Contract for Van Dyke from 25 to 26 Mile Attached you will find documentation and a resolution from Department of Roads Director, Robert Hoepfner, to approve the contract between the Macomb County Department of Roads and Michigan Department of Transportation (MDOT) for the widening of Van Dyke from 25 Mile to 26 Mile Road. Required approval and signature to MDOT contract is in order to proceed with project in 2014 Construction Program. The Executive Office respectfully submits this agenda item for the Commission's consideration and recommends approval of the MDOT contract as stated above. PJL/smf cc: Robert Hoepfner

183 180 MACOMB COUNTY, MICHIGAN Resolution to: RESOLUTION Approve the contract between the Macomb County Department of Roads and Michigan Department of Transportation for the widening of Van Dyke from 25 Mile to 26 Mile Road. Robert Hoepfner, Director of Roads Additional Background Information (If Needed): Widening will accommodate heavy traffic volumes in this area and continues prior widening projects completed from Hall Road to 25 Mile. Infrastructure 03/18/2014 Committee Meeting Date

184 DEPARTMENT OF ROADS 117 South Groesbeck Highway Mount Clemens, Michigan Phone: (586) Mark A. Hackel County Executive Robert P. Hoepfner, P.E. Director of Roads 03/07/14 Date Office of County Executive County of Macomb One South Main, 8th Floor Mount Clemens, Ml Department of Roads REQUEST APPROVAL/ ADOPTION OF MOOT CONTRACT- VAN DYKE FROM 25 TO 26 MILE SUBJECT: MOOT Contract outlining funding terms for the widening of Van Dyke Avenue from 25 Mile to 26 Mile Road. IT IS RECOMMENDED THAT THE EXECUTIVE SUBMIT TO THE BOARD: the attached contract for approval and signature by Mark Deldin PURPOSE I JUSTIFICATION: Required approval and signature to MOOT contract in order to proceed with project in 2014 Construction Program. FISCAL IMPACT I FINANCING: This project is budgeted in the current budget and includes Transportation Economic Development (TED - Category C) funding of approximately 80% of the construction costs.

185 182 MDOT CONTRACT- VA N DYKE FROM 25 TO 26 MILE Department of Roads FACTS AND PROVISION/ LEGAL REQUIREMENTS: Standard MOOT contract which cannot be altered. CONTRACTING PROCESS: After contract is approved and executed, two originals will be returned to MOOT for signature. In accordance with MOOT guidelines, executed originals must be returned within 35 days of receipt date of March 7, IMPACT ON CURRENT SERVICES (PROJECTS): Van Dyke widening from 25 to 26 Mile will improve capacity to handle current traffic volumes. Respectfully submitted, Robert Hoepfner, Director Department of Roads 21 Page

186 1 IJflJ~..-< "t'..,.. Mark A. Ha<:kel County E..eutive Department Leader: Robert Hoepfner CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department: Roads 03/07/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Sue VanSteelandt (586) IXpau Sue VanSteelandt for Pick Up: # Contract I Program Title: CONTACT I PROGRAM INFORMATION MOOT Contract - Van Dyke from 25 to 26 Mile NOTES: DEPARTMENT ROUTING & AUTHORIZATIONS Date: GRANT QwARD 18J=unded 183 Return By Date: 03/21/ RISK & CONTRACT MANAGEMENT- D Approved D Approved with,.n,,n,,.~c: D Rejected 8~~~~~1~~ 3.--Jo.,.;{ --~------L- 0 Date fisk Management & Safety ~pproved D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT 3. OFFICE OF CORPORATION COUNSELf'SJ Approved D Approved with changes D Rejected RETURN TO ~pproved ~C Review Required D Approved with changes D Rejected RETURN TO RISK & CONTRACT MANAGEMENT Date L / t 0 tt?ftvti if JIIJrtf Date ~ ~~1/-1-:f-- Date ~ RECE~\JED ~ ~ ~ MAH \4 a5~ ~ rn NAC0rvu3 county ~ FINANCE "C Ql > w tl Ql. a:: a. -E QJ- c: "' Ern t Q. "' Ql 0 RECE\ ED MAR 1 0 'LG\4 CORPORAi\ON COUNSEL Q. E EXECUTIVE U5 "' OFFICE "C Ql > w tl Ql 0:: c Ql E t Q. "' Ql 0 MAR 1 RECEIVED

187 g. " 1 < ~...,.. Mark A. Hac:ke l eountr e.. ouliw: CONTRACT REVIEW ROUTING FORM ORIGINATING DEPARTMENT INFORMATION Department Leader: Department: Date: Robert Hoepfner Roads 03/07/2014 Contract Contact Person: Contact Phone Number: NOTE: Contracts are returned interoffice mail unless specified below: Sue VanSteelandt (586) IX ban Sue VanSteelandt for Pick up: # CONTACT I PROGRAM INFORMATION Contract I Program Title: MOOT Contract - Van Dyke from 25 to 26 Mile Vendor Number (if known): Vendor Name: Original Contract Amount: Amendment Amount: Total Amended Contract Amount: $ 4,120, $ $ 4,120, Contract Begin Date: Amendment Date: Contract End Date: 04/01/ /31/2014 ~ tract: If Renewal or Amendment, what terms have changed (if any): ~ New Renewal - Amendment i"""' GRANT!!- AWARD (County Recipient) X Funded (Program) Vendor ~ Yes Disclosure IFAS Form Attached : X No (N/A) Funding Source - Org Key I Object -(If known) : 80% Federal funds Targeted Committee Date: Contract Bid: If not bid out, please explain: Lowest Bid: If not lowest bid, please explain: D Yes 18] No MOOT will bid in April 2014 D Yes IBJ No Bid Number: How many bidders responded? Winning bidder Macomb County Entity: Contract I Program Synopsis: D Yes IRJ No - Explain: Amendment Number: 03/18/2014 Widening of Van Dyke from 25 Mile to 26 Mile will accommodate heavy traffic volumes. This project is budgeted for 2014 and has been approved for 80% federal funding of construction costs. 184 OTHER CONTRACT INFORMATION [j C ONTRACT REQUIRES SIG NATURE OF COUNTY EXECUTIVE ONLY. DESIGNEE SIGNATURE WILL NOT BE ACCEPTED. PLEASE CHECK APPROPRIATE ITEM BELOW (IF A PPLICABLE): 0 1. AWARDING A CONTRACT OF $35,000 OR MORE FOR SERVICES, SUPPLIES, MATERIALS, EQUIPMENT OR REAL ESTATE. IE) 2. AWARDING A CONTRACT OF $100,000 OR MORE FOR CONSTRUCTION. D D D 3. AWARDING A CONTRACT MODIFICATION EXCEEDING 10% OF THE ORIGINAL APPROVED CONTRACT AMOUNT. 4. AWARDING A CONTRACT THAT EXCEEDS 5 YEARS IN LENGTH. 5. EMPLOYER PAID FRINGE BENEFITS. 6. COLLECTIVE BARGAINING AGREEMENTS. 7. INTERGOVERNMENTAL AGREEMENTS AS DEFINED BY CHARTER SECTION 3.1.

188 185 TED (C) FED CAB Control Section Job Number Project Federal Item No. CFDANo. Contract No. EDCF EBSL 1450(011) HH (Highway Research Planning & Construction) PART I THIS CONTRACT, consisting of PART I and PART II (Standard Agreement Provisions), is made and entered into this date of, by and between the MICHIGAN DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "DEPARTMENT"; and the COUNTY OF MACOMB, MICHIGAN, hereinafter referred to as the "REQUESTING PARTY"; for the purpose of fixing the rights and obligations of the parties in agreeing to the following improvements, in Macomb County, Michigan, hereinafter referred to as the "PROJECT" and estimated in detail on EXHIBIT "I", dated February 2, 2014, attached hereto and made a part hereof: Reconstruction work along Van Dyke A venue from 25 Mile Road to 26 Mile Road; including pavement removal, station grading, aggregate base, subgrade undercutting, drainage improvement, concrete pavement, concrete curb and gutter, tree removal, guardrail, sign, pavement marking, and restoration work. WITNESSETH: WHEREAS, the PROJECT has been approved for financing in part with funds appropriated to the Transportation Economic Development Fund, hereinafter referred to as "TED FUNDS", pursuant to PA 234 of the Public Acts of 1987, MCL ; and WHEREAS, it was determined that the PROJECT as described by this contract qualifies for funding pursuant to PA 231, Section 11(3)(c); Public Act of 1987 and categorized as: C FUNDED PROJECT WHEREAS, the reference "FHWA" in PART I and PART II refers to the United States Department of Transportation, Federal Highway Administration; and WHEREAS, the PROJECT, or portions of the PROJECT, at the request of the REQUESTING PARTY, are being programmed with the FHWA, for implementation with the use of Federal Funds under the following Federal Program(s) or funding: 09/06/89 TEDM.FOR 2/3/14 1

189 186 EQUITY BONUS FUNDS and WHEREAS, the Federal Equity Bonus Funds will be used as TED FUNDS Category C; WHEREAS, the parties hereto have reached an understanding with each other regarding the performance of the PROJECT work and desire to set forth this understanding in the form of a written contract. NOW, THEREFORE, in consideration ofthe premises and of the mutual undertakings of the parties and in conformity with applicable law, it is agreed: 1. The parties hereto shall undertake and complete the PROJECT in accordance with the terms of this contract. 2. The term "PROJECT COST", as herein used, is hereby defined as the cost of the physical construction necessary for the completion of the PROJECT. Costs for construction engineering, construction materials testing, and inspection as rriay be incurred by the DEPARTMENT and the REQUESTING PARTY, including any other costs incurred by the DEPARTMENT as a result of this contract, will be at PROJECT COST. Costs for construction engineering, construction materials testing, and inspection incurred by the REQUESTING PARTY for the PROJECT shall be limited to the lesser of: (1) 100 percent of the actual costs for construction engineering, construction materials testing, and inspection, or (2) 15 percent of the actual contracted physical construction costs. The costs incurred by the REQUESTING PARTY for preliminary engineering and right-of-way are excluded from the PROJECT COST as defined by this contract. 3. The DEPARTMENT is authorized by the REQUESTING PARTY to administer on behalf of the REQUESTING PARTY all phases of the PROJECT including advertising and awarding the construction contract for the PROJECT or portions of the PROJECT. Such administration shall be done in accordance with PART II, Section II of this contract. Any items of PROJECT COST incurred by the DEPARTMENT may be charged to the PROJECT. 4. The REQUESTING PARTY, at PROJECT COST, shall: A. Appoint a project engineer who shall be in responsible charge of the PROJECT and ensure that the plans and specifications are followed. B. Perform or cause to be performed the construction engineering, construction materials testing, and inspection services necessary for the completion of the PROJECT. 09/06/89 TEDM.FOR 2/3/14 2

190 187 The REQUESTING PARTY shall submit biweekly pay estimates and construction contract modifications to the DEPARTMENT in a timely manner. The REQUESTING PARTY will furnish the DEPARTMENT proposed timing sequences for trunkline signals that, if any, are being made part of the improvement. No timing adjustments shall be made by the REQUESTING PARTY at any trunkline intersection, without prior issuances by the DEPARTMENT of Standard Traffic Signal Timing Permits. The method of performing the work will be indicated on the work authorization. The REQUESTING PARTY will comply with PART II, Section IIF, when applicable. The REQUESTING PARTY has designed or caused to be designed the plans for the PROJECT at no cost to the PROJECT. 5. The PROJECT COST shall be met by contributions by the Federal Government and/or TED FUNDS. Federal Equity Bonus Funds being used as TED FUNDS Category C shall be applied to the eligible items of the PROJECT COST at a participation ratio equal to percent. The remaining balance of the PROJECT COST, after deduction of Federal Funds and/or TED FUNDS, shall be charged to and paid by the REQUESTING PARTY in the manner and at the times hereinafter set forth. In order to fulfill the obligations assumed by the REQUESTING PARTY under the provisions ofthis contract, the REQUESTING PARTY shall make prompt payments of its share, if any, of the PROJECT COST upon receipt of progress billings from the DEPARTMENT as herein provided. All payments will be made within 30 days of receipt of billings from the DEPARTMENT. Billings to the REQUESTING PARTY will be based upon the REQUESTING PARTY'S share of the actual costs incurred less Federal Funds and/or TED FUNDS earned as the PROJECT progresses. Any items of PROJECT COST not reimbursed by Federal Funds and/or TED FUNDS will be the sole responsibility ofthe REQUESTING PARTY. 6. A working capital deposit by the REQUESTING PARTY will not be required for this PROJECT. 7. Upon completion of construction of the PROJECT, the REQUESTING PARTY will promptly cause to be enacted and enforced such ordinances or regulations as may be necessary to prohibit parking in the roadway right-of-way throughout the limits of the PROJECT. 8. The performance of the entire PROJECT under this contract, whether Federally funded or not, will be subject to the provisions and requirements of PART II that are applicable to a Federally funded project. 09/06/89 TEDM.FOR 2/3/14 3

191 188 In the event of any discrepancies between PART I and PART II of this contract, the provisions of PART I shall prevail. Buy America Requirements (23 CFR ) shall apply to the PROJECT and will be adhered to, as applicable, by the parties hereto. 9. The REQUESTING PARTY certifies that a) it is a person under the Natural Resources and Environmental Protection Act, MCL et seq., as amended, (NREPA) and is not aware of and has no reason to believe that the property is a facility as defined in the NREP A; b) the REQUESTING PARTY further certifies that it has completed the tasks required by MCL (3)(h); c) it conducted a visual inspection of property within the existing right of way on which construction is to be performed to determine if any hazardous substances were present; and at sites on which historically were located businesses that involved hazardous substances, it performed a reasonable investigation to determine whether hazardous substances exist. This reasonable investigation should include, at a minimum, contact with local, state and federal environmental agencies to determine if the site has been identified as, or potentially as, a site containing hazardous substances; d) it did not cause or contribute to the release or threat of release of any hazardous substance found within the PROJECT limits. The REQUESTING PARTY also certifies that, in addition to reporting the presence of any hazardous substances to the Department of Environmental Quality, it has advised the DEPARTMENT of the presence of any and all hazardous substances which the REQUESTING PARTY found within the PROJECT limits, as a result of performing the investigation and visual inspection required herein. The REQUESTING PARTY also certifies that it has been unable to identify any entity who may be liable for the cost of remediation. As a result, the REQUESTING PARTY has included all estimated costs of remediation of such hazardous substances in its estimated cost of construction of the PROJECT. 10. If, subsequent to execution of this contract, previously unknown hazardous substances are discovered within the PROJECT limits, which require environmental remediation pursuant to either state or federal law, the REQUESTING PARTY, in addition to reporting that fact to the Department of Environmental Quality, shall immediately notify the DEPARTMENT, both orally and in writing of such discovery. The DEPARTMENT shall consult with the REQUESTING PARTY to determine if it is willing to pay for the cost of remediation and, if applicable, with the FHWA, to determine the eligibility, for reimbursement, of the remediation costs. The REQUESTING PARTY shall be charged for and shall pay all costs associated with such remediation, including all delay costs of the contractor for the PROJECT, in the event that, if applicable, remediation and delay costs are not deemed eligible by the FHW A. If the REQUESTING PARTY refuses to participate in the cost of remediation, the DEPARTMENT shall terminate the PROJECT. The parties agree that any costs or damages that the DEPARTMENT incurs as a result of such termination shall be considered a PROJECT COST. 11. If federal and/or state funds administered by the DEPARTMENT are used to pay the cost of remediating any hazardous substances discovered after the execution of this contract and if there is a reasonable likelihood of recovery, the REQUESTING PARTY, in cooperation 09/06/89 TEDM.FOR 2/3/14 4

192 189 with the Department of Environmental Quality and the DEPARTMENT, shall make a diligent effort to recover such costs from all other possible entities. If recovery is made, the DEPARTMENT shall be reimbursed from such recovery for the proportionate share of the amount paid by the FHW A and/or the DEPARTMENT and the DEPARTMENT shall credit such sums to the appropriate funding source. 12. The DEPARTMENT'S sole reason for entering into this contract is to enable the REQUESTING PARTY to obtain and use funds provided by the state and/or the FHWA. Any and all approvals of, reviews of, and recommendations regarding contracts, agreements, permits, plans, specifications, or documents, of any nature, or any inspections of work by the DEPARTMENT pursuant to the terms of this contract are done to assist the REQUESTING PARTY in meeting program guidelines in order to qualify for available funds. Such approvals, reviews, inspections and recommendations by the DEPARTMENT shall not relieve the REQUESTING PARTY and the local agencies, as applicable, of their ultimate control and shall not be construed as a warranty of their propriety or that the DEPARTMENT is assuming any liability, control or jurisdiction. The providing of recommendations or advice by the DEPARTMENT does not relieve the REQUESTING PARTY and the local agencies, as applicable, of their exclusive jurisdiction of the highway and responsibility under MCL et seq., as amended. When providing approvals, reviews and recommendations under this contract, the DEPARTMENT is performing a governmental function, as that term is defined in MCL et seq., as amended, which is incidental to the completion of the PROJECT. 13. The DEPARTMENT, by executing this contract, and rendering services pursuant to this contract, has not and does not assume jurisdiction of the highway, described as the PROJECT for purposes of MCL et seq., as amended. Exclusive jurisdiction of such highway for the purposes ofmcl et seq., as amended, rests with the REQUESTING PARTY and other local agencies having respective jurisdiction. 14. The REQUESTING PARTY shall approve all of the plans and specifications to be used on the PROJECT and shall be deemed to have approved all changes to the plans and specifications when put into effect. It is agreed that ultimate responsibility and control over the PROJECT rests with the REQUESTING PARTY and local agencies, as applicable. 15. The REQUESTING PARTY agrees that the costs reported to the DEPARTMENT for this contract will represent only those items that are properly chargeable in accordance with this contract. The REQUESTING PARTY also certifies that it has read the contract terms and has made itself aware of the applicable laws, regulations, and terms of this contract that apply to the reporting of costs incurred under the terms of this contract. 16. The parties shall promptly provide comprehensive assistance and cooperation in defending and resolving any claims brought against the DEPARTMENT by the contractor, 09/06/89 TEDM.FOR 2/3/14 5

193 190 vendors or suppliers as a result of the DEPARTMENT'S award of the construction contract for the PROJECT. Costs incurred by the DEPARTMENT in defending or resolving such claims shall be considered PROJECT COSTS. 17. The REQUESTING PARTY and other local agencies, as applicable parties, understand and agree that the highway(s) or street(s) being improved under the terms of this agreement and funded with Transportation Economic Development Funds, shall not be subject to any restriction by local authorities in using certain commercial vehicles on such highway(s) or street(s). Such restrictions are in conflict with the basic concept of the Transportation Economic Development Program and Funding. The REQUESTING PARTY, by signing this agreement, agrees to obtain concurrence from other local governmental agencies within whose jurisdiction or control the highway(s) or street(s) are being improved. 18. The DEPARTMENT shall require the contractor who is awarded the contract for the construction of the PROJECT to provide insurance in the amounts specified and in accordance with the DEPARTMENT'S current Standard Specifications for Construction, and to: A. Maintain bodily injury and property damage insurance for the duration of the PROJECT. B. Provide owner's protective liability insurance naming as insureds the State of Michigan, the Michigan State Transportation Commission, the DEPARTMENT, and its officials, agents and employees, the REQUESTING PARTY and any other county, county road commission, or municipality in whose jurisdiction the PROJECT is located, and their employees, for the duration of the PROJECT and to provide, upon request, copies of certificates of insurance to the insureds. It is understood that the DEPARTMENT does not assume jurisdiction of the highway described as the PROJECT as a result of being named as an insured on the owner's protective liability insurance policy. C. Comply with the requirements of notice of cancellation and reduction of insurance set forth in the current standard specifications for construction and to provide, upon request, copies of notices and reports prepared to those insured. 09/06/89 TEDM.FOR 2/3/14 6

194 This contract shall become binding on the parties hereto and of full force and effect upon the signing thereof by the duly authorized officials for the parties hereto and upon the adoption of the necessary resolution approving said contract and authorizing the signatures thereto of the respective officials of the REQUESTING PARTY, a certified copy of which resolution shall be attached to this contract; and with approval by the State Administrative Board. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written. COUNTY OF MACOMB MICHIGAN DEPARTMENT OF TRANSPORTATION By Title: By Department Director MDOT By Title: 09/06/89 TEDM.FOR 2/3/14 7

195 192 February 2, 2014 EXHIBIT I CONTROL SECTION JOB NUMBER PROJECT EDCF EBSL 1450(011) ESTIMATED COST CONTRACTED WORK Estimated Cost $3,583,000 CONSTRUCTION ENGINEERING, CONSTRUCTION MATERIALS TESTING, AND INSPECTION (REQUESTING PARTY) $ 537,450 GRAND TOTAL $4,120,450 COST PARTICIPATION GRAND TOTAL ESTIMATED COST Less Federal Equity Bonus Funds being used as TED FUNDS BALANCE (REQUESTING PARTY'S SHARE) $4,120,450 $3,372,600 $ 747,850 NO DEPOSIT 09/06/89 TEDM.FOR 2/3/14 8

196 Macomb County Department of Roads October 1, 2013 thru September 30, CONSTRUCTION- PRIMARY ROADS and BRIDGES Design R.O.W Construction Engineering Contract Sign& Signal Totals & Financing W. 0. New Haven Road x Deer Creek- (Carry-over) Bridge Replacement HM 70,000 10, ,000 1,005,000 1,206,000 B LOCAL BRIDGE MCDOR 954, ,250 W. 0. North Avenue- M-59 to 21 Mile Road (NC 60%- HM 40%) Widen to 5 Lanes NC 141, , ,000 2,160,000 2,835,000 HM 94, , ,000 1,440,000 1,890,000 Total 235, , ,000 3,600,000 4,725,000 TEDFC NHPP MACOMBTWP MCDOR 1,938,200 1,373, , ,500 W. 0. Van Dyke- 25 Mile to 26 Mile Road (NC 60%- HM 40%)- (Carry-over) Widen to 5 Lanes NC HM Total 350, , ,000 2,337,000 1,558,000 3,895,000 2,687,400 1,791,600 4,479,000 TEDFC SHELBYTWP MCDOR 3,583, , ,900 Key Code: NC = New Construction; HM = Heavy Maintenance Page 35