A. RESOLUTION NO.4382 TO CHANGE THE AUTHORIZED SIGNATORY FOR THE MEMPHIS HOUSING AUTHORITY BANK ACCOUNTS AND RELATED CHECKS ACCOUNTING DEPARTMENT

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1 MEMPHIS HOUSING AUTHORITY 700 ADAMS AVENUE MEMPHIS, TN BOARD OF COMMISSIONERS MEETING February 26, :00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES (January 22, 2015) BOARD APPROVAL ALL CONTRACTS WILL BE APPROVED BY RESOLUTIONS RESOLUTIONS: A. RESOLUTION NO.4382 TO CHANGE THE AUTHORIZED SIGNATORY FOR THE MEMPHIS HOUSING AUTHORITY BANK ACCOUNTS AND RELATED CHECKS ACCOUNTING DEPARTMENT B. BOARD APPROVAL NO.4383 TO ACCEPT THE FEDERAL FISCAL YEAR 2015 CAPITAL FUND PROGRAM AND REPLACEMENT HOUSING FACTOR GRANTS FROM THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT CAPITAL IMPROVEMENTS DEPARTMENT SPECIAL PRESENTATION(S): FY 2014 Audit presentation by Berman Hopkins Wright LaHam CPA Firm DISCUSSION ITEM(S): None ANNOUNCEMENT(S) Next regular Board of Commissioners meeting is March 25, 2015 Board of Commissioner s Retreat tentatively March 2015 Meeting adjourned

2 RESOLUTION NO RESOLUTION TO CHANGE THE AUTHORIZED SIGNATORY FOR THE MEMPHIS HOUSING AUTHORITY BANK ACCOUNTS AND RELATED CHECKS WHEREAS, the Memphis Housing Authority, a corporation, has funds held by First Tennessee Bank, Tri-State Bank, Regions Bank and Morgan Stanley financial institution; and WHEREAS, the authorized persons listed for the Memphis Housing Authority accounts require updating based on the election of the new Board Chairman, Ian Randolph, during the January 22, 2015 board meeting; and WHEREAS, the following persons namely be and are hereby authorized to sign/execute and submit all the necessary papers, letters, agreements, documents, writings, submissions etc. to the financial institutions listed above as may be required for day-to-day transaction, operation and correspondence. Name of Authorized Signatory Ian Randolph Robert Lipscomb Vickie Aldridge Title/Position Board Chairman Executive Director Director of Accounting NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners approves the actions needed to update the authorized persons listed for all Memphis Housing Authority bank accounts.

3 REPORT ON RESOLUTION NO Purpose of the Resolution: The purpose of this resolution is to request approval to update authorized persons for the Memphis Housing Authority bank accounts and related checks. Justification for Resolution: The change in Authorized Persons is required based on the election of new Board Chairman, Ian Randolph, during the January 22, 2015 board meeting. Fiscal Impact on the Authority: No impact on Authority. Prior Reviews by HUD None Recommendation: The recommendation is for the Board to approve the changes in authorized persons and the submission of the required forms to the complete the necessary change. Certification I, hereby certify that all governing policies, procedures and guidelines used to recommend this resolution are in compliance with HUD, and other federal, state and local laws, rules and regulations. Vickie Aldridge, Director of Accounting Name and Title Date: February 26, 2015

4 RESOLUTION NO BOARD APPROVAL TO ACCEPT THE FEDERAL FISCAL YEAR 2015 CAPITAL FUND PROGRAM AND REPLACEMENT HOUSING FACTOR GRANTS FROM THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the U.S Department of Housing and Urban Development (HUD) provides annual Capital Fund Program grants for eligible activities; and WHEREAS, the Memphis Housing Authority requires the continued capital funding for items previously identified and approved in the 5 Year Plan; and WHEREAS, HUD awarded the Memphis Housing Authority a Federal Fiscal Year 2015 Capital Fund Program Grant Number TN43P in the amount of $3,970,700, a Replacement Housing Factor Grant Number TN43R in the amount of $1,425,435 (First Increment), and a Replacement Housing Factor (Second Increment) Grant Number TN43R in the amount of $1,193,601; and WHEREAS, the Memphis Housing Authority must submit its Annual Contributions Contract Amendments to accept these grants to the Memphis HUB Office in accordance with the Capital Fund Program requirements as defined in the Public Housing Capital Fund Program Final Rule Publication effective on November 25, WHEREAS, HUD Capital Fund Grants Processing Guidance required submission of signed Annual Contributions Contract Amendments by March 16, 2015 to facilitate HUD s obligation of the nationwide allocations; and WHEREAS, the Executive Director signed each of the Annual Contributions Contract Amendments listed above in order to meet the HUD prescribed submittal date; and; NOW, THEREFORE, BE IT RESOLVED, that the MHA Board of Commissioners approves the Executive Director s actions in executing the necessary documents to accept from HUD the Federal Fiscal Year 2015 Capital Fund Program and Replacement Housing Factor grants on behalf of MHA.

5 Purpose of the Resolution: REPORT RESOLUTION NO The purpose of this resolution is to obtain MHA Board approval to ratify the Executive Director s actions to accept the Federal Fiscal Year 2015 Capital Fund and Replacement Housing Factor grants from the United States Department of Housing and Urban Development. Justification for Resolution: MHA Board must approve the signing and submission of the Annual Contributions Contract amendments associated with these Capital Fund Program grants. To comply with HUD s timeline, MHA had to submit the Annual Contributions Contract Amendments associated with these three grants at the regularly scheduled February 2015 MHA Board meeting. HUD required submittal of these documents to the Field Office by March 16, 2015 to facilitate their nationwide obligation of funds to all Public Housing Authorities by the end of the Federal Fiscal Year Method of Solicitation: N/A Funding Source and Cost Justification: A. Funding source: HUD Fiscal Year 2015 Capital Fund Appropriations. B. Cost Justification: N/A Fiscal Impact on the Authority: Acceptance of the grants will allow continued operation of Capital Fund Program eligible activities to include Central Office management fee, construction supervisory and inspection costs, management improvements, and support of design, construction, development, and relocation efforts. Review by HUD: N/A Recommendation: I recommend that the Board of Commissioners ratify the Executive Direction s actions to accept the Federal Fiscal Year 2015 Capital Fund and Replacement Housing Factor grants from the U.S. Department of Housing and Urban Development. Certification: I, Michael Swindle, hereby certify that all governing policies, procedures and guidelines used to recommend this resolution are in compliance with HUD, and other federal, state and local laws, rules and regulations. Director, Capital Improvements Date: February 26, 2015

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