Lions Clubs International District 105 M Cabinet Meeting

Transcription

1 Date 20 th August 2017 Venue MDHQ Kings Heath, Birmingham Chair DG Lion Chris Burrows Present See Appendix A Apologies See Appendix B Distribution All District Officers and Club Presidents & Secretaries Who When 1. Minutes of the Last Meeting Approved 2. Matters Arising Items not covered by Agenda items are covered below. 3. District Governor Team Three decisions from DG Chris That support the changes implemented by new DG and any suggestions are filtered back to Chris That new posts of GLT/GMT/GST are advertised and letters of application are sent out GMT/GLT and Leo Officer work together to formulate a plan to recruit younger Lions and what support is required-perhaps Campus Clubs or School based Clubs or Virtual Clubs Report from Chris and Decisions carried. Simon Moss volunteered Marston Green Club if one was needed as a guinea pig for this liaison between Leos and the GMT/GLT Chairs DG Chris Simon

2 Re-Districting-Update from DG Chris The finalised Paper has now gone to the International Board so if this is passed we need to move forward. A sub Committee required to look at Re-districting and start talking to the other Districts involved with the merge with 105 M. The Sub Committee will comprise PCC Simon Moss; PCC Heather Jeavons; and 1 st VDG Stewart Sherman-Kahn. Approved. Treasurer- to send out a reminder to all Clubs that have not paid dues to date. Zone Chairs to follow up on s reminder. Youth Centre Update-John Barnes updated on a very successful Youth Centre and the venue New College Worcester did not charge any additional funds for all the facilities which students could use during their stay. John requested 1000 from District Youth fund for College, Andy asked that MD also contribute. Proposal 2000 to be given to the College split 1000 from District and 1000 from MD. made the Point that Clubs had contributed to the Youth Centre and if there was a balance of money left over it should be returned to Coventry Mercia, Stratford, Sandwell and B ham Chinatown. If Clubs not want the money returned it will stay in youth fund John Requested District Secretary organise a Certificate of Appreciation for New College Worcester to be presented to the College. DG Chris thanked everyone for running a very successful Youth Centre and special thanks to John Barnes for all his work in preparation and organising and overseeing the eventfriendships were made that may stay for a lifetime. 4. Region & Zone Please see separate notes. Anita will now chair Region 2 and Zone F transferred to John. Trevor needs to prepare an advert and Andy has already helped to put the advert together 5. Global Membership Team John Barnes Trevor/Andy 10/09/17

3 500 agreed for Wolverhampton and to speak to PR on further ideas to promote Membership in this area. To further the idea of advertising on buses as long as not too costly Get involved with local Council- find out who to talk to on Council. Simon felt a holistic approach was needed perhaps find a Local Service project to get Lions known for that project and get the name of Lions promoted in the area. Update on Branch Clubs- Quinton need a meeting place Alcester also needs a visit which Andy will do in September New Clubs A new Club needed at Leamington- Chris will speak further with Neil B ham Aston would be a mixed gender club and range in ages. There were 15 ladies and the last meeting and a possible formation night for 17 th September. Coventry Mercia would oversee the 2 guiding Lions would need some support as they are themselves new Lions. 6. Global Leadership Team Ian not present at. No updates Trevor Paul/Doug Andy Chris/Neil Doug September 7. Global Service Team 8. Communications No decisions. District website was discussed and Simon will work with Joy on making navigation easier. Simon asked all All Officers Simon/Joy

4 District Officers to check their own website content to ensure it is up to date. Update on Almoner situation as Mike has just been in hospital and only just discharged. District Secretary asked to forward a Get Well card on behalf of everyone Chris to look at who could stand in and fulfil role of Almoner whilst Mike gets back to better Health. Reports accepted by cabinet 9. Compliance 10. Youth No decisions. Update from Ray that he is now 75% of questionnaires received Request for money to purchase leaflets to promote Youth projects. Jackie Williams requested a budget for sending back logbooks by post Request for money to boost Facebook posts approved 250 budget for Jackie and 250 to spend on Facebook/Social media boosts Lifeskills decision and Update that MD Officer had resigned so there was lack of leadership at the moment but MD meeting for 16 th September should help move this situation forward Chris thanked Terry for all her hard work on Lifeskills and for promoting the project 11. Health & Environment Sarah commented that many of her officers had asked where was the DG newsletter- Chris to action Sarah had request from Sight and Diabetes Officers that leaflets would be needed to promote World Site Day in October. could allocate some money from the budget for this. Chris Chris 20/08/17

5 12. International Reports as submitted. Clubs are reminded to contribute to the North Sea Lions project. 100 per Club Request to clarify what is an MD Project and what are Partnerships could this be explained 13. Club Presentation DG Chris requesting that any Clubs wishing to present on any projects at and Autumn Forum should come forward this may help other Clubs who may be struggling 14. Feedback DG Chris requesting that any thoughts and Comments on the new style reports and structure be channelled through to him either verbal or by 15. Next Meeting The next meeting will be held on Sunday 19 th November 2017 starting at 10:30; and held in MDHQ Alcester Road South, Kings Heath, Birmingham. Reports required by end of October 2017 Reminder that Autumn Forum info and booking forma will also be out within the next 2 weeks. Autumn Forum at St Johns Hotel Solihull on October 8 th 2017 Finance and Admin Committee to meet on Monday 4 th September at MDHQ at 7.30 pm-chaired by Stewart Zone & Region Chairs All Officers All Unless otherwise noted actions should be completed before the next meeting