Who s Your Neighbor? Grant Application Funded by the Orton Family Foundation and Heart and Soul Cortez

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1 Who s Your Neighbor? Grant Application Funded by the Orton Family Foundation and Heart and Soul Cortez Who lives next door to you? Do you know? This is your opportunity to find out, and to get to know your neighbors and your neighborhood on a more personal level! The goal of this grant is, simply, to help people in our Cortez neighborhoods get to know each other. One of the values the Heart & Soul Cortez project identified was our small town feel. Everyone here likes the idea that we know one another, and that we have strong ties to both family and friends in our community. The events funded by this grant will help strengthen this value, building a framework for communication and trust in our neighborhoods. The Who s Your Neighbor? grant will supplement or cover the cost of holding small neighborhood gatherings by providing a way to socialize and an opportunity to identify neighborhood needs or concerns. Activities May be used for a variety of activities such as block parties, potlucks or ice cream socials; or seasonal events to help fund neighborhood trunk or treat activities, holiday cookie exchanges, holiday caroling, etc. Anything that brings people in the neighborhood together. Grant Summary Grants may be awarded up to a maximum amount of $300 each based on the grant application and activity receipts. Eligible grants will be awarded on a first come first served basis until the allocated funds are depleted. The event must be held on or before August 14, Applications must be submitted at least two weeks prior to the scheduled event. The last deadline for applications is July 31, Applications submitted after the activity will not be accepted. Grant Eligibility and Application Requirements Any resident or property owner within the City of Cortez is eligible to apply for a Who s Your Neighbor? grant. To facilitate neighborhood involvement, all

2 applications must be submitted by residents of the neighborhood rather than management entities. Applicants must submit a completed Who s Your Neighbor? grant application form to the City of Cortez Planning Department, Tracie Hughes. All applications must represent a neighborhood group (formal or informal). You will be asked to identify your neighborhood on a City map (provided) All funding must be utilized for activities that benefit the block or neighborhood and are held within the Cortez city limits. The City of Cortez cannot close streets for these events, so please consider holding the event at a common space within the neighborhood, or at a neighbor s home Reimbursement Eligible expenses may include food and supplies needed for a neighborhood gathering. Alcohol, tobacco, cannabis, and illegal substances are not eligible for reimbursement. Upon submittal of a summary evaluation form for the event and associated receipts, costs may be reimbursed up to the amount of $300. All receipts must be submitted to the City no later than August 17, 2015.

3 Who syour Neighbor? Checklist Application Checklist Grant Application Form Event Budget Neighborhood Information Neighborhood Map Event Evaluation Checklist Event Evaluation Outreach Information Photos from event evaluation follow-up information to Reimbursement Checklist Adjusted Budget, if necessary Copy of all receipts Event Evaluation Checklist (above) must be complete Reimbursement requirements must be met no later than January 15, 2015 for reimbursement. As the signer below, I hereby acknowledge that I am authorized to represent this neighborhood group for grant purposes and I hereby affirm that these grant funds will be used for the purposes intended.

4 Name Date Who syour Neighbor? Grant Application City of Cortez, Planning & Zoning Division Contact: 110 W. Progress Circle, Cortez, CO Contact: Tracie Hughes, , x3304 Contact Info Block or Neighborhood Group Name: Contact Name Contact Address Contact Phone (Daytime) (Mobile) Activity Information Activity Date Activity Description Location

5 (Please attach city map with area highlighted) Anticipated Attendance people How will this activity benefit the neighborhood? This should be a group activity amongst neighbors. Please list the names of people involved in planning and implementing this activity How will this activity be publicized? (Will you deliver invites door to door, post it on a neighborhood website, or send it in a monthly newsletter, etc.)

6 Who syour Neighbor? Event Budget The City of Cortez has allocated Orton Family Foundation Heart & Soul Implementation Funds to strengthen neighborhood support and improve neighborhood communication via these neighborhood events. To receive this funding, please provide your budget by completing the form below. Once your activity is over, please submit an updated budget form that reflects your actual costs along with receipts for the requested expense reimbursements. Total Grant Request $ Item Description Cost ($) Purpose Additional information can be obtained by calling the City of Cortez Planning Department at or by contacting Tracie Hughes at thughes@citofcortez.com

7 Who s Your Neighbor? Neighborhood Information Please complete and return this form with your application. How do you and your neighbors communicate with each other? Check all that apply: Phone/Text HOA Website s Mailed newsletter Door to Door, In Person Other (please specify) Describe the general boundaries of the neighborhood Estimated number of households in neighborhood: Contact information Please include name, address, and phone number of any neighborhood leaders. If officer titles are not applicable, please indicate appropriate title: President Vice President Secretary If your organization has a website or Facebook page, please list it here:

8 Please use the attached map to highlight the boundaries of what you consider to be your neighborhood. (if your neighborhood is not on this map, please attach a Google map that shows your neighborhood)

9 Who syour Neighbor? Post=Event: Grant Evaluation Form To help us improve this process and to better serve our community, please complete the Event Evaluation and the Outreach Information questions below and your responses to: Tracie Hughes at Please include as many activity details and photos as possible. Event Evaluation 1. Did your neighborhood activity meet or exceed your expectations? Please explain. 2. What were the neighborhood benefits from this activity? 3. What happens next? How does the neighborhood group plan to build on this activity? Do you have any other activities or projects planned? 4. What are the lessons learned? What went well and what would you do differently the next time you hold a similar event? 5. Are you planning to repeat this activity next year? (Yes, No, Maybe) 6. Anything else?

10 Outreach Information (Activity to Complete During Event) Please use whatever method you prefer to answer, as a neighborhood, to answer the following questions. You can: Poll your neighbors, or Ask them to complete a questionnaire, or Interview each other, or Contact us for suggestions! There are many ways to engage your neighbors to discover what they think about your neighborhood, and you may find that these conversations will inspire you and your neighbors to work together! Heart & Soul Cortez has been reaching out to our community for over two years, and we have many ideas to help you with this activity. If you would like suggestion, please contact Tracie Hughes, thughes@citofcortez.com or Please provide a list of neighborhood goals and any existing neighborhood activities or events. 2. What would neighbors describe as being the thing they most like about living in your neighborhood? 3. What are some of the things that the neighborhood would like to change? 4. What are some things that the City of Cortez could do to help achieve these goals? 5. What is your favorite thing about Cortez and our community?