Downtown Business Council of Chambersburg
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- Caroline Walton
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1 CRAFT VENDOR CONTRACT A check or money order made payable to Downtown Business Council must accompany this signed contract. Entry fees vary based on postmark date: $125 July 1 or later; $110 June 2 30; $85 if postmarked by June 1. $30.00 service charge for all returned checks. EVENT GUIDELINES (Read thoroughly!) 1. Items being sold must be quality crafts or original art and must be made by the individual renting the space. No antiques, flea market, commercially made, mass produced, or kit craft items will be accepted. Your booth will be inspected for compliance by event staff and other participating vendors; violators may be ejected on the spot. 2. If your craft is edible (mustard, soup mix, baked goods), do not use this form. Please request the edible craft application. 3. The festival runs from 9:00am to 4:00pm. Streets close and set up begins at 6:15am, but you may unload onto the sidewalk only beginning at 5:45am. Volunteers will be stationed throughout the festival area to assist you in locating your space. Your vehicle must be off the street by 8am, and your booth must be ready for customers by 8:30am. ALL VENDORS must remain set up until 4:00pm. When tear-down is complete, you may bring your vehicle into the festival area, only long enough to load and leave. Vehicles will not be admitted before 4:30pm. All spaces must be vacated by 5:30pm. 4. Demonstration of your art/craft is encouraged, as this adds to customer excitement and the overall appeal of the show. 5. Booth spaces are approximately 20 ft. long by 10 ft. wide (a parking space), and you may rent a maximum of two spaces. Display, inventory and other belongings may not exceed your rented booth space. Do not store or display merchandise on sidewalks, streets or in doorways. 6. Tables and chairs are not provided. 7. Each vendor is responsible for leaving their space clean. Trash that is neatly bagged and stacked on the curb will be collected at 4:45pm. After trash has been collected, you are responsible for removing any remaining items. 8. Each vendor must have a current and valid Pennsylvania sales tax license and is responsible for collecting PA sales tax. Please visit for information regarding sales tax. 9. The event will be held rain or shine; space fees are non-refundable. If for any reason you are unable to attend after being accepted, contact the office immediately. A no call/no show for this event will jeopardize future participation. 10. Acceptance into this event is not guaranteed from year to year, neither is space assignment. Vendors may reserve a specific space for $25 ($10 if postmarked by June 1). Otherwise, the committee makes space assignments for the festival. 11. The committee is not responsible for circumstances beyond its control. 12. Vendors who ignore these guidelines will not be accepted to future Downtown Business Council shows. APPLICATION REQUIREMENTS 1. Incomplete contracts will not be processed. To avoid delays, please provide all information requested. 2. Submit up to six (6) current color photos of your process and finished product, including at least one of your display. You may also send one clear electronic photo (to be used for Facebook promotion of the event) to ChambersburgEvents@Outlook.com. 3. All communications (application receipts, acceptance notifications, space assignments and others) will be sent via unless you enclose self-addressed stamped envelopes. NEED HELP? Call or ChambersburgEvents@Outlook.com Entry fees vary based on postmark date: $125 July 1 or later; $110 June 2 30; $85 if postmarked by June 1.
2 CRAFT VENDOR CONTRACT Business Name: Facebook.com/ Contact Person:_ (last) (first) Phone: PA Sales Tax License # *Please spread the word to your friends! Refer a new vendor to OMD or AF 2015 and lock in your 2015 rate for OFFICE USE ONLY Recvd: Check info: Accptd? Committee Notes: DESCRIPTION OF YOUR CREATIVE PROCESS: Explain how you make each item you plan to sell. All items to be sold must be listed and explained. Do not submit a list of items without descriptions. Will you demonstrate your art or craft? YES NO Will you bring a canopy/tent? YES (If YES, what size/s? ) NO I want that space! Include $25 to reserve your favorite space ($10 by 6/1) Space# Space Preference (no charge): Put me near a performance stage: YES PLEASE / No thanks / Whichever I hereby consent to the rules and regulations stated in the contract. By signing this contract, I understand and agree to follow all rules set forth. I certify that all of the items being offered for sale have been handcrafted by me. I also understand that if any items for sale that are not handcrafted by me, I will be removed from the mailing list for future events. I do hereby agree to indemnify and hold harmless the Downtown Business Council of Chambersburg, Inc., the Borough of Chambersburg, the Greater Chambersburg Chamber of Commerce and their respective officers, agents, members, and employees of any sponsoring organization and underwriters, individually, or collectively, from all fines, penalties, liabilities, losses, claims, damages, and expenses including court costs and attorney s fees incurred or suffered as a result or relating to my participation in the event known as Old Market Day 2015 on SATURDAY, July 18, Signat ure Dat e Did you remember to Completely fill out and sign the contract? Include a check/money order for entry fees plus (optional) space fee made payable to Downtown Business Council? Include six (6) current color photos of your creative process, finished product and at least one of your display? Provide your legibly written address OR include self-addressed, stamped envelopes for your acceptance notification, space assignment and other communications? Return to Downtown Business Council, 159 S Main St, Chambersburg, PA 17201
3 A check or money order made payable to Downtown Business Council must accompany this signed contract. Entry fees vary based on postmark date and location requested. Postmark by June 1 and take $25 off your entry fee. $30 service charge for all returned checks. $250 within Food Court $175 outside Food Court $ electric hook-up (only available in Food Court) EVENT GUIDELINES FOR FOOD VENDORS 1. The show runs from 9:00am to 4:00pm. Streets close and set up begins at 6:15am, but you may unload onto the sidewalk only beginning at 5:45am. Volunteers will be stationed throughout the festival area to assist you in locating your space. Towing vehicles must be off the street by 8am; booths must be ready for inspection by 8:30am. Your booth must remain set up until 4:00pm. When tear-down is complete, you may bring your towing vehicle into the festival area but only long enough to load and leave. Towing vehicles will not be admitted before 4:30pm. All spaces must be vacated by 5:30pm. 2. Spaces are approximately 20 feet wide by 10 feet deep. If your set-up cannot fit within those dimensions, please rent an additional space. Display, inventory and other belongings may not exceed your rented booth space. Do not store or display food items on sidewalks, streets or in doorways. 3. Each vendor is responsible for leaving their space clean. ALL TRASH MUST BE BAGGED; NO BOXES! Trash will be collected at 4:45pm. Afterwards, you are responsible for removing remaining items. Do not deposit ice, cooking oil, grease, ashes, charcoal, etc. in parking spaces, shrubbery areas or down the storm drains. 4. A sign listing your menu items and their prices must be visible to customers. Only items listed on your original application/contract may be sold. 5. The event will be held rain or shine; space fees are non-refundable. If for any reason you are unable to attend after being accepted, you must contact the office so that your space can be filled. Refunds may be issued, but a no call/no show for this event will jeopardize future participation. 6. Acceptance into DBC events is not guaranteed from year to year, neither is space assignment. NEW for 2015: vendors may reserve a specific space for $25 ($10 if postmarked by June 1). Otherwise, the committee makes space assignments for the festival. 7. Each vendor must have a current and valid Pennsylvania sales tax license and is responsible for collecting PA sales tax. Please visit for information regarding sales tax. 8. The committee recommends that individual vendors have liability insurance, as the sponsoring organizations will not be held responsible for any loss or injury that may occur to participants. 9. The committee is not responsible for circumstances beyond its control. 10. Vendors who ignore these guidelines will not be accepted to future Downtown Business Council shows. APPLICATION RULES 1. Incomplete contracts will not be considered. Please provide all information requested. 2. Food vendors must obtain a special event license from the local health department (application included). Return this entire festival application along with your ServSafe certificate and two checks (vendor fees payable to DBC, license fee of $35 payable to Commonwealth Code Inspection Service). Your license will be mailed to you prior to the event. 1. Submit up to six (6) current color photos of your booth and food. You may also send one clear digital image (to be used for Facebook promotion of the event) to ChambersburgEvents@Outlook.com. 3. Include a self-addressed stamped envelope for your temporary food license. All other communications (application receipts, acceptance notifications, space assignments and others) will be sent via unless you enclose additional self-addressed stamped envelopes. NEED HELP? Call or chambersburgevents@outlook.com 1
4 OFFICE USE ONLY Business Name: Recvd: Check info: Facebook.com/ Contact Person:_ (last) (first) Phone: PA Sales Tax License # *Please spread the word to your friends! Refer a new vendor to OMD/AF 2015 and lock in your 2015 rate for 2016 as well. MENU--List all items you will sell at the event, with prices. Use back of this page if necessary: I need electric hook-up: (add $20 to fee if using 220) Tent/Trailer Size: Please sketch your set-up with opening(s) on the back of this page, and include a photo of your set-up. Circle if available/interested: Old Market Day (7/18/15) Christmas Parade (11/21/15) IceFest 2016 St at em ent of Waiver : Accptd? Committee Notes: I hereby consent to the rules and regulations stated in the contract. Through signing this contract, I verify that I both understand, and agree to follow all the rules set forth. I certify that all of the items being offered for sale have been homemade/prepared by me or my immediate employees. I also understand that if I am discovered selling food items that are not prepared by me, I will, as a result, not be invited to participate in future events. I do hereby agree to indemnify and hold harmless the Downtown Business Council of Chambersburg, Inc., the Borough of Chambersburg, the Greater Chambersburg Chamber of Commerce and their respective officers, agents, members, and employees of any sponsoring organization and underwriters, individually, or collectively, from all fines, penalties, liabilities, losses, claims, damages, and expenses including court costs and attorney s fees incurred or suffered as a result or relating to my participation in the event known as AppleFest 2015 to be held on SATURDAY, October 17, Signat ure Dat e Application Checklist Did you remember to Completely fill out and sign the festival contract, including the special event license on pages 3-7? Include a check/money order for your vendor space/s, made payable to Downtown Business Council (DBC)? Include ServSafe Certificate and check/money order for $35 per booth, payable to Commonwealth Code Inspection Service (CCIS)? Include up to six color photos of your set-up? Include a self-addressed, stamped envelope for your food license and a legibly written address for all other festival communications, including application receipt and space assignment? Questions? Call or chambersburgevents@outlook.com 2
5 BOROUGH OF CHAMBERSBURG APPLICATION FOR A TEMPORARY RETAIL FOOD LICENSE As adopted by Ordinance No Temporary Licenses should be applied for approximately 60 days prior to the Event or initial sale of food. Temporary License Fee $35/vendor space payable to CCIS DBC Festival Applicants must only complete highlighted area SECTION 1: PART A: APPLICATION FOR TEMPORARY LICENSE: 14 consecutive calendar days at the same location or mobile X Single event/festival PART B: THIS FACILITY IS A: Permanent structure (i.e. building) X Mobilized unit/structure (i.e. truck, tent) SECTION 2: NAME OF BUSINESS/ORGANIZATION: ADDRESS OF BUSINESS/ORGANIZATION: Street Number and Name City State Zip Code Phone Number Address Fax Number Cell Phone Number MAILING ADDRESS (If other than above): Street Number and Name City State Zip Code 3
6 PROPRIETOR/OWNER TYPE: Sole Proprietor Corporation Non-Profit or Association Partnership Limited Liability Co. (LLC) or Partnership (LLP) RESPONSIBLE OFFICIAL (if not the owner) NAME AND TITLE: Mobile Units/Structures/Tents: Please describe your water supply to be used for this unit. Are you filling up from a municipal water supply? If so, who is that supplier? If you are using the water supply from an Event location, name the location (ABC Fairgrounds). If you are filling up your water supply tanks from a non-public supply such as a well, you must obtain a water test (Total Coliform and Nitrate/Nitrite) for that water supply. You must provide a copy of that water test result with this application. Those utilizing the Event Sponsors water supply need not submit test results. How large is your potable water supply in gallons? What type of water supply tanks are you using? See Temporary License Guidelines. REFUSE: (Check all that apply) x We will be using a refuse/trash collector: Borough of Chambersburg (company name) List any other refuse or waste collection companies (ex: grease collection) This facility is a mobile unit and will use various approved refuse sites for disposal of refuse and waste. 4
7 SECTION 3: ZONING AND OTHER CODES Downtown Business Council of Chambersburg (Signature is required to affirm compliance with the appropriate requirements. Check all that apply) I have verified compliance with Borough Zoning requirements. I have verified compliance with All Building Code requirements (electrical, plumbing, ventilation, structural, etc), where applicable. SECTION 4: FACILITY SERVICE INFORMATION PART A: DAYS OF OPERATION If you are applying for a Sponsored Event/Festival, list the name of the Event and dates of the Event: Old Market Day, Saturday July 18, 2015 If you are applying for a temporary license to operate from one location for 14 calendar days or less, whether a permanent structure or a mobile unit, list the dates which you plan on operating from a location and the location address and/or specifically where and when you will be selling for the 14 days of operation: N/A If you travel to events in the Borough of Chambersburg, which events do you attend that are greater than 3 days in length each calendar year? SECTION 5: FACILITY STRUCTURE The Applicant understands and agrees that this document is an application for licensure of a temporary retail food facility. The applicant understands and agrees that only a proprietor of a retail food facility may obtain a retail food facility license; and that a proprietor may be a person, partnership, association or corporation operating a retail food facility within the Commonwealth of Pennsylvania. The applicant verifies that it is the proprietor of the retail food facility that is the subject of this application. The applicant verifies that all statements and information in this application are true and correct to the best of the applicant s knowledge, information and belief; and makes these statements subject to the penalties of 18 Pa.C.S.A. 4904, relating to unsworn falsification to authorities. 5
8 FILL IN AND SIGN THE APPROPRIATE BLOCK (individual, partnership, corporation or LLC) INDIVIDUAL PERSON PARTNERSHIP Signature Signature-General Partner Signature-General Partner Legibly Print Name Legibly Print Name Legibly Print Name Date Date Date Corporation or Association/Non-Profit Entity: Name of Corporation or Non-Profit Entity Signature of President/VP (circle which) Date Legibly Print Name Signature of Secretary/Treasurer (circle which) Date Legibly Print Name 6
9 Limited Liability Company (LLC)/Limited Liability Partnership (LLP): Name of Company/Partnership Signature of President/VP (circle which) Date Legibly Print Name Signature of Secretary/Treasurer (circle which) Date Legibly Print Name Return ALL PAGES of this application, photos, 2 checks/money orders, a copy of your ServSafe certificate and at least one self-addressed, stamped envelope (more if you do not have an address) to: Downtown Business Council 159 S Main St Chambersburg PA
Christina Benton. If you have any questions, please Christina Benton at
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