Lac Ste. Anne Family & Community Support Services (FCSS) External Grant Program

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1 Lac Ste. Anne Family & Community Support Services (FCSS) External Grant Program A partnership between Alberta Children s Services Lac Ste. Anne County Village of Alberta Beach Town of Onoway Summer Village of Sunset Point Summer Village of Sandy Beach Summer Village of Ross Haven Summer Village of Val Quentin Summer Village of Silver Sands Summer Village of Yellowstone Summer Village of Sunrise Beach Summer Village of South View Deadline for applications: January 15 th, March 15 th, May 15 th, September 15 th & November 15 th Completed applications should be returned to: Lac Ste. Anne County Box 219 SANGUDO, Alberta T0E 2A0 For further information, please call (780) or

2 FCSS Program and Services Criteria What is FCSS? FCSS is a partnership between the Province, Municipalities and Metis Settlements that develops locally driven preventative social initiatives to enhance the well-being of individuals, families and communities. What programs and services may be offered through FCSS? Services under the program must: a. Be of preventive nature that enhances the social well-being of individuals and families through the promotion or intervention strategies provided at the earliest opportunity, and b. Do one or more of the following: Help people to develop independence, strengthen coping skills and become more resistant to crisis Help people to develop an awareness of social needs; Help people to develop interpersonal and group skills which enhance constructive relationships among people; Help people and communities to assume responsibility for decisions and actions which affect them; Provide supports that help sustain people as active participants in the community What programs and services cannot be offered through FCSS? Services provided under a program must not: a. Provide primarily for the recreation needs or leisure time pursuits of individuals b. Offer direct assistance, including money, food, clothing or shelter, to sustain an individual or family, c. Be primarily rehabilitative in nature, or d. Duplicate services that are ordinarily provided by a government or government agency What are the prohibited uses of FCSS funding? Expenditures of the program shall not include: a. The purchase of lands or buildings b. The construction or renovation of a building c. The purchase of motor vehicles d. Any costs required to sustain an organization that do not relate to direct service delivery under the program e. Municipal property taxes and levies f. Any payments to a member of a board or committee other than reimbursement for expenses approved.

3 FCSS Grant Application Process 1) Application Deadlines: January 15, March 15, May 15, September 15, November 15 2) Complete an FCSS Grant Application Form. Your application must include a projected budget and a detailed project description, and be authorized by the legal and/or financial signing authority for your organization. Incomplete application forms will be returned to the organization. Completed application forms may be submitted to: Lac Ste. Anne County Box 219 Sangudo, Alberta T0E 2A0 3) Review Process: a) Step 1 Administration will review the application to ensure the form is complete and includes all required information. As well, the project will be initially reviewed to ensure that it meets the FCSS mandate. b) Step 2 The Local Recreation & FCSS Board will meet to review the application. This board will make a funding recommendation (approval or denial) regarding the application, which will be presented to the applicable Municipal Councils. Region 1 and Region 4 request a representative from applicant organizations attend the local meeting to answer questions or provide further information regarding the application. Your organization will be requested to depart the meeting for the decision making portion of the meeting. Although attendance at the meeting is not a mandatory requirement, you are strongly encouraged to comply with this request to prevent the inability to make a funding recommendation due to lack of information. c) Step 3 The applicable Municipal Councils will review the recommendations from the Local Recreation/FCSS Board, making the final decision. Examples Region 1 Region 2A Region 2B Region 3 Region 4 Region 5 (Onoway & Area) Lac Ste. Anne County Council, Onoway Town Council, Summer Village of Sandy Beach Council & Summer Village of Sunrise Beach Council (Alberta Beach & Area) Lac Ste. Anne County Council, Village of Alberta Beach Council, Summer Village of Val Quentin Council, Summer Village of Sunset Point Council (Darwell/Lake Isle Areas) Lac Ste. Anne County Council, Summer Village of Silver Sands Council & Summer Village of South View Council (Rich Valley/Gunn/Glenevis Areas) Lac Ste. Anne County Council, Summer Village of Ross Haven Council, Summer Village of Yellowstone Council (Sangudo Area) Local Board Lac Ste. Anne County Council (Mayerthorpe & Area) The Town of Mayerthorpe administers the grant program for Mayerthorpe & Area; please contact the Town of Mayerthorpe FCSS Director at (780) d) Step 4 Your organization will be notified in writing of the funding decision regarding your application. FCSS can provide grant funding to not-for-profit agencies, community groups, associations and committees. FCSS will not provide funding to individuals or commercial enterprises.

4 FCSS Grant Evaluation Process 1. Evaluation Form: Successful organizations will receive an FCSS Grant Funding Evaluation Form with your approval letter and payment. Your organization must complete this form within 30 days of your project completion date (which you have provided on the application form). Overdue and outstanding reports can affect future applications. 2. Receipts/Invoices: Your organization is required to submit copies of all receipts/invoices and/or additional proof of expenses pertaining to your project. 3. Declaration: Your Evaluation Form and Final Accounting Documentation must be signed by one person with legal and/or financial signing authority for your organization. This signature indicates the organization s understanding of, and commitment to, the funding terms and conditions. 4. Change of Project / Project Extension: If your organization requires a change of project or a project extension, it must be requested in writing and is subject to approval. All funding must be expended prior to December 31 st of the year in which you receive funding. Final Documentation or Change Requests should be submitted to: Lac Ste. Anne County Box 219 Sangudo, Alberta T0E 2A0

5 FCSS Grant Application Form All information provided is public. ORGANIZATION INFORMATION Organization Name: Organization Address: (cheque will be mailed to this address) CONTACT INFORMATION Contact Name: Position: Phone Number: Fax Number: Address: APPLICATION INFORMATION Project/Program Name: Expected Completion Date: (must be specific) Region(s) Applying To: (check all that apply) Lac Ste. Anne FCSS is divided into several regions. Please review carefully and select the region you are applying to. Region 1 (Onoway & Area) * Administered by Lac Ste. Anne County ** Use this application form Region 2A (Alberta Beach & Area) * Administered by Lac Ste. Anne County ** Use this application form Region 2B (Darwell/Lake Isle Areas) * Administered by Lac Ste. Anne County ** Use this application form Region 3 (Rich Valley/Gunn/Glenevis Areas) * Administered by Lac Ste. Anne County ** Use this application form Region 4 (Sangudo Area) *Administered by Lac Ste. Anne County ** Use this application form AND / OR (please select if you intend to apply to the following FCSS grant program) Region 5 (Mayerthorpe & Area) * Administered by the Town of Mayerthorpe ** Contact the Town of Mayerthorpe (780)

6 FCSS Grant Application Form page 2 PROJECT OVERVIEW Review following choices and indicate the area that best describes your project (select all that apply): Services that promote the social development of children and their families, including: Parent-child development initiatives Temporary or occasional parent relief services Support services for young school age children Services that enrich and strengthen family life by developing skills in people to function more effectively within their own environment, including: Parenting and family life education, and development programs Marriage enrichment Retirement planning Programs for single adults and single parents Courses designed to enhance self-awareness and personal growth Individual, family and group counseling services that are educational and not treatment oriented Youth development services Services that enhance the quality of life of the retired and semi-retired, including: Home support services Education and information services Outreach and coordination services Self-help socialization activities Services designed to promote, encourage and support volunteer work in the community, including: Recruitment, training and placement services Resources to support volunteers Coordination of volunteer services Services designed to inform the public of available services, including: Information and referral services Community information directories Newcomer services Interagency coordination Other If your program/project does not fit into one of the above categories, please explain how your organization believes your project will fit the FCSS mandate).

7 FCSS Grant Application Form page 3 Please answer the following questions in the space provided. 1. Provide a detailed description of your project. 2. How was the need for your project determined? 3. Please provide an estimated number of participants. 4. Briefly outline the tasks, timelines and personnel (staff & volunteers) required to complete the project. 5. How does your organization intend to market or promote the program/project? 6. Please indicate how your organization will contribute to the program/project (cash, volunteer labour, donated equipment/supplies/materials, etc). 7. How does your organization intend to evaluate the program/project? 8. If applying for a staff position, a detailed job description must be included. 9. Any other relevant information to support your application.

8 FCSS Grant Application Form page 4 PROPOSED BUDGET *Please provide as much detail as possible. Expenses Administration/Staff/Instructor (indicate if paid or volunteer) Materials & Supplies (list) Revenue Organizational Contribution Cash on Hand Volunteer Hours Gift In Kind Donations (list) Advertising & Promotion Grants not including FCSS Facility Participant Registrations Other Other TOTAL EXPENSES TOTAL REVENUE Total Expenses - Total Revenue = Grant Request Applicant Agreement I declare that: I am a duly authorized representative having legal and/or financial singing authority for the above noted organization. The information provided within this application form and supporting documentation is true and accurate and endorsed by the above organization. The project will benefit the general public and not specific individuals/families. An accounting of spending, showing compliance with the conditions of the grant shall be provided at completion of the project or no later than 30 days from the stated completion of the project. Any grant awarded shall be used solely for the purposes stated within this application and according to the FCSS mandate. As a condition of accepting financial assistance, access to all financial statements and records having any connection with monies received is hereby granted to Lac Ste. Anne County. The contribution from the Lac Ste. Anne FCSS will be recognized. Signature: Date: Print Name: Position:

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