DEADLINES: MARCH 15 & NOVEMBER

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1 Memorial University of Newfoundland Publications Subvention Program Competition DEADLINES: MARCH 15 & NOVEMBER 15 by 5 p.m. For any deadlines which fall during a weekend or holiday, the deadline shall be the first working day following the deadline. Purpose The purpose of the Publications Subvention Program is to provide financial assistance to scholarly publishing from within the University community. While all forms of scholarly publication are eligible for support, priority will be given to original book-length manuscripts of merit. Book chapters and journal articles will be considered where funds permit. Eligibility 1. Any member of the university community. 2. Funds are limited and their allocation will be competitive in keeping with normative criteria of scholarly excellence. Term of Award Award must be utilized within 18 months of notification. Requests to extend the timeframe of the award must be submitted to the Office of the Vice President (Research) prior to the expiry date of the award and should explain the circumstances leading to the request. Categories of Financial Assistance The Committee will consider: 1. Subvention towards publication costs where the publisher makes this a condition of publication.* 2. Assistance towards cost of illustrative material (maps, photos, figures, and the like) after a manuscript has been accepted by a publisher. 3. Assistance towards costs of indexing the material accepted for publication. *Note: Memorial University Libraries have established an open access authors fund to assist in paying Author Processing Charges. Contractual Obligations 1. Recipients of a subvention from the Committee are obligated to re-pay 50% of any royalties up to the amount of the subvention. All re-payments will be deposited with the Publications Subvention Program. 2. Acknowledgement in the published work of the subvention(s) received. 3. Deposition of one copy of the published work with the University Library. Composition of the Committee 1. Committee members are appointed by the Vice-President (Research). 2. Members shall serve for a 3-year period (renewable once); they shall choose a chairperson from among their number B the chair serves for a 1-year period (renewable once). Annual Report The Committee shall submit an annual report to the Vice-President (Research) by the end of each fiscal year. (Guidelines continue on the following page.) Guidelines- page 1 of 2

2 Memorial University of Newfoundland Publications Subvention Program Competition DEADLINES: MARCH 15 & NOVEMBER 15 by 5 p.m. For any deadlines which fall during a weekend or holiday, the deadline shall be the first working day following the deadline. Procedures Please note: Application form and all attachments must be submitted in English. Applicants must: 1. Obtain a Publication Subvention program application form; forms are available at the front desk of (IIC 2015, Bruneau Centre for Research and Innovation) or at the RGCS website: 2. Document that every reasonable effort has been made to secure a subvention from other sources, or provide the reason why this could not be done. 3. Take note that the closing dates for completed applications are March 15 and November 15, annually; if the deadline falls on a weekend or public holiday, the next working day applies. The awards will be announced as soon as possible after the Committee has made its decision. 4. Take note that urgent requests for small sums can be entertained by the Committee outside the set dates. 5. the completed, signed application and supporting documentation (electronic signatures will be accepted) to: Director,, internalgrants@mun.ca Subject Line: Publication Subvention Program application 6. A complete application consists of: 1 complete, signed copy of the application forms 1 copy of all relevant correspondence with the publisher (relevant correspondence includes readers reports and contract) 1 copy of the original work (may be forwarded via internal mail to RGCS) Receipt of your application will be confirmed by . If you have not received confirmation of receipt within two business days of the application deadline, please contact Michelle Butt mbutt@mun.ca at (RGCS) immediately. Guidelines - page 2 of 2

3 Memorial University of Newfoundland Publications Subvention Program Competition DEADLINES: MARCH 15 & NOVEMBER 15 by 5 p.m. For any deadlines which fall during a weekend or holiday, the deadline shall be the first working day following the deadline. Please note: Application form and all attachments must be submitted in English the completed, signed application documentation package (electronic signatures will be accepted) to: Director,, internalgrants@mun.ca, Subject Line: Publication Subvention Program application A complete application consists of: 1 complete, signed copy of the application forms 1 copy of all relevant correspondence with the publisher (relevant correspondence includes readers reports and contract) 1 copy of the original work (may be forwarded via internal mail to RGCS) Receipt of your application will be confirmed by . If you have not received confirmation of receipt within two business days of the application deadline, please contact Michelle Butt mbutt@mun.ca at Research Grant and Contract Services (RGCS) immediately. All applicants must complete sections 1 through 7 and 20. In addition appropriate sections of the form are to be completed for the following categories: a) Publication costs complete sections 8 through 10 b) Costs for illustrative material (e.g. maps, photos, figures) incurred after the manuscript has been accepted by a publisher complete sections 11 through 15 c) Indexing costs complete sections 16 through 19 Note: Attach additional pages if more space is required. 1. Applicant's Name: 2. Appointment Term, (if applicable): 3. MUN Address, Telephone, Fax, Application - page 1 of 8

4 4. Publisher's Name, Address, Telephone, Fax, 5. Amount of funds requested (please estimate in Canadian dollars): 6. Date of acceptance of work by the Publisher: Documentation included: Yes No (If no, please explain below) 7. Title and 100-word description of manuscript. In multi-authored manuscripts, a complete table of contents must be supplied. Application - page 2 of 8

5 8. Include copies of reviews or evaluations if the manuscript or proposal has been subjected to reader evaluations, peer reviews or any other review process. If the manuscript has not been evaluated, please explain why not. Application - page 3 of 8

6 SUBVENTION TOWARDS PUBLICATION COSTS COMPLETE SECTIONS 8 THROUGH Budget breakdown from publisher showing itemized publication, distribution, size of print run, projected retail price and advertising costs, and expected revenue (please enclose relevant correspondence). 10. Statement of publisher's financial conditions of publication (please enclose relevant correspondence): 11. Please detail your efforts and/or the publisher s to obtain subventions in support of your work, and why these were unsuccessful: Application - page 4 of 8

7 SUBVENTION TOWARDS COSTS OF ILLUSTRATIVE MATERIALS - COMPLETE SECTIONS 11 THROUGH 15 Note: Costs must be incurred after the manuscript has been accepted by a publisher. 12. Name, address, contact information (tel./fax/ ) and qualifications of the individual/organization that is to do the work: 13. Description of illustrative material for which financial assistance is being requested: 14. Itemized statement of costs, preferably from the party who will be undertaking the work or publisher's or your own best estimates. 15. Full statement regarding publisher's contribution (financial or in-kind) to the work specified above: Application - page 5 of 8

8 16. Additional information you deem relevant to the subvention of costs incurred by the illustrative materials: Application page 6 of 8

9 SUBVENTION TOWARDS INDEXING COSTS - COMPLETE SECTIONS 16 through 19 Note: 1) Costs must be incurred after the manuscript has been accepted by a publisher. 17. Name, address, contact information (tel., fax, ) and qualifications of the individual/organization that is to do the work: 18. Itemized statement of costs, preferably from the party who will be undertaking the work or publisher's or your own best estimates. 19. Full statement regarding publisher's contribution (financial or in-kind) to the work specified above: Application - page 7 of 8

10 20. Additional information you deem relevant to the subvention of costs incurred by the indexing the manuscript: Application - page 8 of 8

11 21. Signatures: Applicant: Name: Date: Publisher: (for subvention towards publication costs) Name: OR Date: Person/organization named in No. 11 (above) for Illustrative Materials: Name: Date: Person/organization named in No. 16 (above) for Indexing costs: Name: Date: Access to Information and Protection of Privacy The information on this form is collected under the authority of the Memorial University Act (RSNL 1990 Chapter M-7) and is needed for and will be used to assess your application to the Publications Subvention Program. If you have any questions about the collection and use of this information contact the Internal Grants Coordinator,, at