2017 Competitive Grants Program Guidelines

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1 Competitive Grants Program Guidelines The Community Foundation of Teton Valley works to improve lives through the power of generosity. It achieves that mission, in part, by hosting a grants program to award funds in the community in the most strategic, impactful, and responsible way. Program Description The Community Foundation offers a Competitive Grants Program to qualifying 501(c)3 Public Charities, government agencies and school districts in Teton Valley, designed to provide funding for projects addressing critical needs in the community. Grant applications will be considered on a biannual basis and funds will be made available in two cycles. The size of grants awarded will range from a few hundred dollars to a maximum of $5,000. The Community Foundation may consider grant requests in excess of $5,000 for exceptional projects or those involving collaboration amongst multiple organizations. All grant awards will be determined by the Foundation s Grants Committee and must demonstrate a compelling community need and the applicant s ability to positively impact this need. Eligibility for Participation Organizations must be in good standing with both the IRS and the Community Foundation of Teton Valley in order to participate in the Competitive Grants Program. Any nonprofit, regardless of the location of the nonprofit s headquarters, may apply for a grant as long as the grant will directly benefit Teton County, Idaho and/or Alta, Wyoming. Each proposal must be represented by one IRS approved charitable entity that will assume responsibility for the management and reporting of the grant. IRS approved organization types include 501(c)3 public charities, schools and religious organizations. Verification of IRS tax-exempt, nonprofit status may be requested. Schools: eligible schools include those within Teton School District 401 (Idaho), Alta School of Teton County School District 1 (Wyoming), and local charter or private schools. Individual public, charter and private schools will be treated as separate organizations and are eligible to receive grant funding concurrently with the school district. Note that, in general, requests that will have a school-wide or grade-wide impact will receive more favorable consideration than those only benefitting a single classroom. Please note, applications from individual schools or classrooms must include a letter of support from the school principal or headmaster agreeing the school will accept fiscal responsibility for awarded funds. Government Agencies: Because government agencies have taxing authority, the Community Foundation will look more favorably at grant requests that are especially compelling, will have a

2 2 significant community-wide impact and/or help local nonprofits achieve their missions in our community. Secular Programs of Faith-Based Organizations: the Community Foundation takes a neutral stance on religion and religious activities. Therefore, churches receiving grant funding from the Community Foundation must agree to adhere to the following: (a). funds must be spent only on secular, community-oriented projects or programs; and (b). projects are to be marketed and communicated as a secular, non-religious program or project of the church. Sponsored Programs: Because programs sponsored by a 501(c)3 or government agency can be especially complex, the following special provisions apply for participation: (a.) grant applications from sponsored programs must include a letter of support from the sponsoring organization agreeing to accept fiscal responsibility for awarded funds; and (b). both the sponsored program and the sponsoring organization must be in good standing with the IRS and the Community Foundation of Teton Valley. Ineligibility for Participation Organizations demonstrating failure to comply with IRS regulations will be deemed ineligible to apply for funding from any Community Foundation program. Furthermore, organizations will not be considered for funding should the Community Foundation Board of Directors find evidence of misconduct deemed serious enough to negate eligibility. Organizations that have received a grant from the Community Foundation and have overdue grant reports are not eligible for new grant funding. This includes grants received from the Community Foundation s Competitive Grants Program, Youth Philanthropy Program or Tin Cup Challenge Program. If you have questions about your organization s reporting status, please contact our office at (208) Eligible Funding Requests New this year, the Community Foundation will consider funding more than one grant request per organization during a single calendar year. Organizations with pending but not overdue grant reports may apply for a new grant, but funds for the new grant will not be disbursed until the pending grant report is submitted and approved. This also applies to organizations that have received a grant report extension. The Community Foundation supports a wide variety of proposals. Ideas for addressing issues in the arts, environment, social services, education, recreation, animal and civic arenas are all welcome. The Community Foundation supports the following requests: programs, ongoing events, capital projects, equipment purchases, existing or new projects, pilot projects, professional development, capacitybuilding initiatives, strategic planning and, on a case by case basis, general operating expenses. Ineligible Funding Requests The Community Foundation does not provide support for the following: fundraising events, religious activity, debt retirement, political activity, projects working primarily to influence legislation, telephone solicitations, or projects and programs that will be completed before the grant funding Award Date (Awards Party).

3 3 What we look for in a Grant Application The following rubric outlines the method the Grants Committee uses to determine the level of five critical elements of your grant application: Alignment with Mission well-aligned somewhat wellaligned distantly aligned not aligned Community Impact Large-scale Moderate-scale Moderate to Lowscale Low-scale Leverage Funding from 3+ Funding from 2 Funding from 1 other source No funding from Collaboration High degree of collaboration Moderate Moderate to Low None Organizational Stability Highly functional Moderately functional Moderate to Low Low Required Documents 1. Grant Application complete online 2. Grant Narrative upload to application online 3. Project Budget upload to application online Application Grant Applications must be completed online, following the link from the Community Foundation of Teton Valley s website at Please pay careful attention to the due dates for applications, as those submitted past the due date will not be considered. The Community Foundation of Teton Valley reserves the right to verify any information provided in your proposal. This includes, but is not limited to: references to data sources, collaborative partners and financial information. Important Dates Cycle Spring Fall Applications Available ONLINE Wednesday, February 1st at 9am Friday, September 1 st at 9am Applications DUE Friday, February 24 th at 5pm Friday, September 22 nd at 5pm Decision Notification Date Thursday, March 23 rd Friday, October 13 th Awards Party Monday, April 3 rd at 4pm Thursday, October 26 th at 4pm

4 4 Application Review Process Applications will be reviewed by the Community Foundation s Grants Committee. Applicants may be asked to meet with the Grants Committee to offer further information regarding their organization, project and/or application. Once grant decisions are made, the Community Foundation will contact each organization via to notify them about the outcome of the grant review process. Awards Party Organizations awarded grant funding must send an authorized representative to the Awards Party to execute the Grant Contract, receive the grant check and pose for a photo. The Community Foundation will notify organizations individually of the location of these events. See the above table under Important Dates. Grant Contracts Should your funding request be approved, the funds may only be used for the purpose described in the original grant application submitted to the Foundation. It is the applicant s responsibility to keep a copy of the proposal and to track all fund expenditures. Each organization awarded a grant from the Community Foundation is required to sign a contract agreeing to use funds in accordance with the grant application. To review a sample Grant Contract, go to Grant Reports Grant Amendments: From time to time, the Community Foundation may consider amendments to the approved use of funds as stated on the organization s grant application. Such requests may be deemed appropriate only when the scope of work has changed due to unforeseen circumstances and the funds will be used in an alternate way to reach the same or similar objectives as outlined in the original grant application submitted to the Foundation. Within 12 months after signing the Grant Contract, the organization must demonstrate, with a copy of all receipts and invoices, that it has spent the grant funds in accordance with its original grant application. Organizations must submit a Grant Report on or before the Grant Report Deadline. Grant reports will be reviewed by the Grants Committee and organizations will be notified when their grant report is accepted, enabling them to apply for future funding through Community Foundation programs. If a grant report is deemed incomplete, organizations will be asked to promptly provide any missing information. Organizations with incomplete and overdue grant reports will be considered ineligible to receive future funding through Community Foundation programs. Information from your application and report may be shared with potential donors or used on our website, in press releases and other marketing materials. The Community Foundation asks all grant recipients to include photos of their projects in action and to submit them along with their Grant Report. To review the Grant Report Instructions, go to Grant Extensions: If grant funds have not been fully spent during the allotted 12 months, or the project is incomplete, organizations must contact the Community Foundation of Teton Valley to request an extension. In general, extensions of up to 6 months from the original due date of the

5 5 grant report may be considered. If an extension is not granted, any unused funds must be returned promptly to the Community Foundation of Teton Valley. Emergency Needs While we expect nonprofits to utilize Reserve Funds to plan for emergencies or unbudgeted, unforeseen expenses, the Community Foundation will consider Emergency Grant requests up to $1,000 outside the spring and fall grant cycles. Emergency grants are generally not awarded in situations that are a result of poor planning. Applicants will be required to meet with the Grants Committee in person to discuss their emergency needs. Questions? Contact Carrie Mowrey, Executive Director cmowrey@cftetonvalley.org Phone: (208) PO Box North Main St. Driggs, Idaho Confirmed in Compliance with National Standards for US Community Foundations Improving Lives through the Power of Generosity

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