Huntington County Community Foundation Executive Committee Meeting 9 March 2012

Transcription

1 9 March 2012 The Executive Committee met Friday, 9 Marcj 2012 at 8:00 a.m. at the Huntington County Community Foundation office. Present: Mr. Mignone, Mr. J. Scheiber, Mr. Hancher (via conference call), Mr. Ayers and Mr. DeLaney Mr. J. Scheiber called the meeting to order at 8:05 a.m. The Executive Committee clarified a question regarding the Andrews First Christian Church Memorial Scholarship eligibility criteria; namely, the primary criterion is to a member, child of a member or grandchild of a member, of the Andrews First Christian Church at the time of the church s closing in October This would apply to any scholarship applicant regardless of where they are currently living. During the 2007 Community Grant Cycle I the Huntington County Humane Society was awarded $3,500. In a letter to HCCF dated 11 December 2009 the Humane Society asked us to redirect the money toward (1) purchasing Kennel Mat ($844) and (2) the Humane Society s Building Project, Phase I ($2,656). In an undated letter HCCF agreed to this redirecting and paid the $844 in February The Humane Society has begun their construction project and is now requesting the balance of the grant. The allocation will be processed with funds coming out of the HCCF Community Impact Fund (i.e. unrestricted) that are available for Approval was given to replace the HCCF panels on both sides of our sign bordering West Park Drive, as well as the panel on our building sign. The work will be done by Johnson Brothers of South Whitley, Indiana. Total cost is $926. The United Way is also updating their three sign panels to reflect the new United Way logo. Johnson Brothers will also check out the reason that our signs are not lighted as you would expect. M. Howell reported that Mark Landrum dropped off a copy of the completed Mark and Susan Landrum Charitable Remainder Unitrust (dated 22 December 2011). There are questions yet to be answered as to the particulars surrounding this trust. They will be addressed as soon as the Landrums return from a twoweek vacation when they meet with M. Howell to discuss particulars regarding the scholarships that they are setting up through the CRT. M. Howell will report back to the Executive Committee as soon as he has the answers necessary to proceed. The committee decided against purchasing ad space in the Chamber of Commerce Huntington Map. The 2011 Audit is complete and Bill Miller of Culp & Company, CPA will be attending the HCCF Board of Directors meeting on Thursday, 15 March at 8:00 a.m. to present the results. Approval was given to accept the bid of $750 for labor and materials from Ron Kline s Handyman Service to remove siding from the front of our building, use existing J channel, add new J channel around the two logo signs and the new exterior lamps, and to install new siding with a like color. Executive Committee asked M. Howell to check into ownership of the concrete wall directly behind the HCCF offices and report back to the committee. A portion of the wall has broken loose and is leaning toward our building. The May 2012 Board of Directors meeting (17 May, 8:00 a.m.) again conflicts with the Senior Expo. Changing the date will be on the board meeting agenda to determine a new date. HCCF has been notified of the settlement of the E.J. Richards 1984 Trust. Proposed distribution calls for HCCF to receive 86% of the assets, with 25% of the 86% establishing a fund for the benefit of the Town of Roanoke, Indiana and the remaining 61% to HCCF for the board s discretion. The initial distribution to HCCF will total $473,000 ($137,500 Roanoke Fund and $335,500 HCCF Unrestricted). Habitat for Humanity s A Brush With Kindness is scheduled for Saturday, 14 April. This is the second installment of an initiative that HCCF funded. Mr. Eisenhut and M. Howell volunteered at last spring s event.

2 M. Howell shared a copy of the 2011 Annual Services Report that the U.S. Census Bureau required HCCF to complete. The GIFT Spring Conference is Thursday, 26 April in Indianapolis. M. Howell and T. Hopkins will be attending. The HCCF offices will be closed that day. GIFT Board Learning Workshop (ONLY for Community Foundation Board Members) is scheduled for Thursday, 10 May at Manchester College. Details to follow. Mr. J. Scheiber has examined the statements and explained the seeming error between the final (Nov. 2011) statement from Innovative Financial and the Nov statement from PNC regarding the Board of Directors Unrestricted Fund that was transferred from Innovative to PNC. M. Howell was directed by the Executive Committee to close out the Council on Aging pass-through fund (i.e. savings account) at Wells Fargo and deposit those funds into the Council on Aging account at Edward Jones. M. Howell discussed some issues with our pass-through accounts being householded at Wells Fargo and also some fees that are charged for excessive deposits and excessive checks and the time it takes to force the bank to make adjustments on some of the fees on a monthly basis. The committee decided to not make any bank changes. Mr. J. Scheiber adjourned the meeting at 9:00 a.m.

3 3 May 2012 The Executive Committee met Thursday, 3 May 2012 at 8:00 a.m. at the Huntington County Community Foundation office. Present: Mr. Mignone, Mr. J. Scheiber, Mr. Hancher, Mr. Ayers and Mr. DeLaney Mr. Hancher called the meeting to order at 8:05 a.m. Changes to pages 4 & 7 of Investment Policy Doug Lukcso ed to HCCF an updated copy of our Investment Policy in order for the board to approve, which you did at the last board meeting. No further action is necessary. Landrum CRT Status M. Howell met with the Landrums to discuss the three (3) scholarships their CRT will eventually fund and the criteria they desire to guide the foundation board. The Landrums decided to go ahead and pay for the attorney s fees and land survey and expect nothing from HCCF. Wall behind Our Building Committee instructed M. Howell to meet with the neighbor to our north and make sure he is aware of the wall s condition and see where the conversation goes. GIFT Board Learning Workshop 10 Manchester College Mr. Hancher and Ms Decker will be attending. IRS 990 Completed Federal and State tax forms have been submitted. Scholarship Decisions The Scholarship Committee will make their recommendations to the full board at the 10 May board meeting. Doug Lukcso & Fund Representatives Get-together Mr. Lukcso will come to Huntington on 11 July for a lunch meeting at the Historic Forks where all fund representatives will be invited. More details to follow. Scholarship Recognition Dinner The date for this event will be Tuesday, 31 July, in order to avoid scheduling conflicts with the 4-H Fair. HCCF/Kiwanis Golf Outing We need HCCF board members to organize teams, sponsor a hole, and solicit raffle prizes. M. Howell will continue to work with Bob Baker of Kiwanis. Follow-up on Pete Schownir Presentation The committee decided to put the responsibility of following up with United Way on the Grants Committee, headed by Mr. J. Scheiber (who also sits on the United Way Board). Volunteer Opportunities at Senior Expo There are still a couple of hour-long slots available for board members to volunteer at the HCCF booth. Mr. Hancher adjourned the meeting at 8:50 a.m.

4 20 June 2012 The Executive Committee met Wednesday, 20 June 2012 at 8:00 a.m. at the Huntington County Community Foundation office. Present: Mr. Mignone, Mr. J. Scheiber, Mr. Hancher, Mr. Ayers and Mr. DeLaney Mr. Hancher called the meeting to order at 8:05 a.m. Teri Hopkins employment proposal She proposed to the board increasing her hours from 30 per week to 40 and her hourly pay from $14.46 to $ After an extensive discussion, the committee countered with an offer of $17.00 per hour and 35 hours per week. She would remain a non-exempt, hourly employee with the same sick, personal leave and vacation allotment (all unpaid), but she would be paid for the 10 holidays that HCCF observes. E.J. Richards Estate 61% (i.e. approximately $452,000) of Mr. Richards estate is allocated to HCCF to be utilized at the board s discretion. The committee s decision is to direct Mr. Jim Warner, Edward Jones Financial Advisor in Roanoke, IN, to re-invest this sum and then after a few weeks we ll direct Mr. Warner to transfer these securities to our Board of Directors Unrestricted Operations Fund held at PNC Investments. By increasing the amount of this Board of Directors Unrestricted Operations Fund we will need to use less of the annual distribution from the other Unrestricted Funds to balance the revenue side of our operations budget. Wimmer Scholarship Fund M. Howell participated in a meeting with attorney, Lisa Garrott, and her legal assistant, Linda Hughes, regarding HCCF providing scholarship processing services for the Wimmer Scholarship Committee. There was nothing that Ms. Garrott was listing as support functions for this process that HCCF doesn t already do for our own scholarships or that was so extreme that would be prohibitive to provide. The committee authorized M. Howell to write back to Ms. Garrott and offer the scholarship services that they are requesting for $7,000 per year. Mr. Hancher adjourned the meeting at 8:45 a.m.

5 5 September 2012 The Executive Committee met Wednesday, 5 September 2012 at 8:00 a.m. at the Huntington County Community Foundation office. Present: Mr. Mignone, Mr. J. Scheiber, Mr. Hancher and Mr. DeLaney Absent: Mr. F. Scheiber (excused) Mr. Hancher called the meeting to order at 8:05 a.m. January 2012 Fee Shortage M. Howell explained that in January 2012 when T. Hopkins requested the withdrawal of the HCCF Administrative Fees for the second half (July December) of 2011 she inadvertently forgot to update the formula and therefore undercharged eight of our funds for a total amount of approximately $3,000. After some discussion, the committee directed M. Howell to reconcile that error by requesting the eight funds for the difference. New Signage M. Howell reported that he is awaiting a cost estimate from Johnson Sign Company of South Whitley to install light sensors on each of our three outdoor signs. Kudos Grant Program Protocol M. Howell distributed a one-page outline of the proposed informal board member grant program, which included the Purpose, Parameters and Procedures (see attached). The ensuing discussion resulted in asking M. Howell to add a line to the Parameters section and then to a copy of it to each HCCF Board Member and to inform them that the program is now beginning. Questa Foundation M. Howell had a follow-up meeting with Mark Levy regarding changes in the Questa Foundation s scholarship/loan program and Mr. Levy requested time to present these changes to the HCCF Board of Directors. Mr. Hancher has extended that invitation and Mr. Levy will attend our 20 September meeting Matching Program for HCCF Community Impact Fund M. Howell discussed with committee members the idea of promoting a day ( ) of soliciting donations from individuals (not organizations) where HCCF would match 12% of each donation up to a cumulative total of $12,000. These donations would be deposited into our Community Impact Fund (Unrestricted) from which we award Make a Difference grants and Classroom Education Grants. M. Howell was given permission to pursue this Day of Giving. Robert Deal Estate M. Howell reported that HCCF was included in the estate of Robert Deal and that he would keep the board apprised as further details were available. Wimmer Scholarship M. Howell shared that he has not heard anything from the Wimmer Scholarship Committee regarding a decision on managing their scholarship process. That committee is waiting for feedback (i.e. a vote) from some of their committee members, including Ron Wilkins, the representative from Wayne High School. M. Howell has ed him in hopes of having a meeting at WHS to discuss the advantages of having HCCF manage this scholarship process. Landrum CRT Status M. Howell reported that Mark and Susan Landrum are in the process of signing the three Discretionary Scholarship Fund Agreements and that as soon as those are returned to the HCCF office everything will be in place regarding the arrangement with respect to their Charitable Remainder Trust (CRT).

6 E.J. Richards Estate M. Howell reported that the 61% of the estate directed to HCCF for use at the discretion of the HCCF Board of Directors amounted to approximately $477,000 when it was transferred to our PNC Board of Directors Operations Fund. There have been two withdrawals from the 25% allocated to the Town of Roanoke: the first was a request for $23,535 to complete a street lighting project and the second was a request for $53,500 to help with construction and furnishings for the new Roanoke Town Library. HCCN Technology Fund M. Howell informed the committee that the Huntington County Community Network had dissolved as a nonprofit entity and had been given permission by the court to allocate their remaining funds to HCCF in order to set up a Field of Interest Fund that would provide Huntington County nonprofits with financial support in the area of technology and communication. HCCF will award grants from this fund during our regularly-scheduled grant cycles of 15 April and 15 October beginning in Board Development Plan M. Howell distributed a draft copy of an HCCF Board Development Plan, along with two appendices a Board Development Needs and Opportunities Matrix and a Board Member Nomination Form for the committee to look over and provide feedback. M. Howell expressed how important it is for any nonprofit organization to have a solid structure guiding it when it comes to board development. Mr. Hancher adjourned the meeting at 9:00 a.m.