Annual General Meeting th of June 2017 The Netherlands Ede (Region Arnhem-Nijmegen)

Transcription

1 Annual General Meeting th of June 2017 The Netherlands Ede (Region Arnhem-Nijmegen) Venue: De Fietserˮ, Akulaan 2, 6717 XN Ede, The Netherlands ECF gratefully acknoledges financial support from the European Commission. The information and views set out in this publication are those of the author(s) and do not necessarily reflect the official opinion of the European Union. Neither the European Union institutions and bodies nor any person acting on their behalf may be held responsi ble for the use which may be made of the information contained therein. Page 1/23

2 Index of documents incorporated in this document: a. ECF AGM 2017_Agenda and documents Index of ECF AGM 2017 documents (external files) b. ECF AGM 2017 Info Sheet c. ECF AGM 2016 Final Minutes d. ECF Annual Report 2016 e. ECF Internal Balance Sheet 2016 f. ECF Annual Accounts 2016 g. ECF Statutory auditor s report on 2016 h. ECF Candidate Members Portraits i. ECF Work Plan 2017 j. ECF Statutes k. ECF Vision 2030 Kick-off Document Index of ECF AGM 2017 documents to be sent end of May: l. Voting Rights Quota m. List of registered participants n. List of candidates for ECF Board elections 2017 o. Portraits of candidates for ECF Board elections 2017 Page 2/23

3 Agenda of the AGM 11th of June 2017 Ede (near Arnhem, NL) Opening 1. Welcome speeches by the host organization and ECF President Manfred Neun Organisation of this AGM 2. Decision whether the AGM has been properly convened 3. Election of the Chairs 4. Tour de Table: Short introductory round 5. Approval of the agenda 6. Approval of the minutes of AGM 2016 Reporting on ECF Annual Report Financial report/accounts Exoneration of the ECF Board ECF in 2017, 2018 and beyond 10. Future of the World Cycling Alliance (WCA) 11. Presentation of ECF membership candidates, voting on membership 12. Membership resignations 13. Governance of ECF, including procedure for the election of ECF Board Members 14. Presentation of ECF Board candidates 15. Elections: a. of the ECF Treasurer b. of 3 ECF Vice-Presidents 16. Budget 2017 and Work Plan Budget Presentation on AGM 2018 & elections of the chairs for AGM ECF Vision 2030: Introduction & discussion (Round 1) Two Parallel Workshops related to ECF Vision 2030 Process a. Workshop A: Focus on ECF and ECF Member Organizations b. Workshop B: Focus on the arenas for ECF s work Reports from the parallel workshops; discussion (Round 2); decisions Miscellaneous 20. Topics for discussion and reflection presented by members (see ECF Statutes article 13.2.) 21. Any other business 22. Closing Page 3/23

4 TOPIC No. 1: Welcome speeches by the host organisation and ECF President Manfred Neun ORGANISATION OF THIS AGM TOPIC No. 2: Decision whether the AGM has been properly convened Draft resolution: By the ECF rules the assembly of the AGM states that the AGM 2017 has been properly convened. TOPIC No. 3: Election of the Chairs Draft resolution: The AGM appoints the following persons as chairs of the AGM 2017: Wim Bot Jette Gotsche TOPIC No. 4: Tour de table: Short introductory round of members and guests The list of registered participants (state 25 th of May) will be sent out end of May and comprise: # Full name Organisation address TOPIC No. 5: Approval of the agenda Draft resolution: The AGM adopts the draft agenda for the AGM Additional issues can be discussed under Any other business (TOPIC 21). Page 4/23

5 TOPIC No. 6: Approval of the minutes of AGM 2016 Draft resolution: The AGM adopts the minutes of the AGM (see external pdf file c. ECF AGM 2016 Final Minutes ) Page 5/23

6 REPORTING ON 2016 TOPIC No. 7: ECF Annual Report 2016 Draft resolution: The AGM takes note of the Annual Report Explanation: The ECF Annual Report 2016 covers the calendar year The ECF Board is happy to answer questions about the report. The AGM may take the report into account at topic 9 (Exoneration of the ECF Board). (see external pdf-file d. d. ECF Annual Report 2016 ) TOPIC No. 8: Financial report/accounts 2016 Draft resolution: The AGM takes note of an overview on the Results 2016 in comparison with the Budget 2016 (see below) and of: Chapter 2. Financial Review of the Annual Report 2016 The Internal Balance Sheet 2016 (see e ECF Internal Balance Sheet 2016 ) The Annual Accounts 2016 (see external pdf-file f. ECF Annual Accounts 2016) The Statutory auditor s report on 2016 (see external pdf-file g.ecf Statutory auditor s report on 2016 ) Page 6/23

7 Explanation: ECF BUDGET & RESULTS 2016 Budget 2016 Results 2016 Results 2016 % Membership fees 200, ,000 9 % Velo-city service fees 230, , % Donations 930, , % EU co-funded Projects (excl EuroVelo) 132, ,000 6 % EuroVelo co-ordination centers and other EuroVelo incomes 207, , % EU Operating Grant 375, , % Other (*) 83,000 91,000 5 % Contingency -25,000 Total revenues 2,132,000 2,056, % Personnel Costs/Investment(**) 1,340,000 1,292,000 Direct costs/investment 792, ,000 Total expenditures/investment 2,132,000 2,007,000 Profit before reserves 0 49,000 Target contribution to reserves 0 0 Shortfall/gain against target 0 49,000 (*) "Other": Fees other (excl. EuroVelo fees), Reimbursement travel costs, Reimbursement other expenses, Subcontracting, Membership fees Cities for Cyclists, Bank interests & Miscellaneous (**) Personnel costs include Presidency fee (84k) Regarding an analysis of main factors for differences: Donations: There was a slight reduction vs expected income because one significant company withdrew its donation ( 10k) but the bulk of the difference is caused by transferring co-funding for projects to 2017 because the projects were running behind timetable. Personnel & Industry Project: 48k less for personnel. Mainly due to no Project office infrastructure & no Industry policy manager, who was replaced by consultant, means 30k more direct costs. Office costs: 48k less. We did not rent extra office space and had no extra costs for update of bookkeeping system (was done at no extra cost). Velo-city: We had 15k less travel and subsistence expenses than previous years and budgeted for 2017, as Velo-city 2016 Taipei happened at the beginning of the year. The AGM may take the report and the presentation into account at topic 9 (Exoneration of the ECF Board). TOPIC No. 9: Exoneration of the ECF Board Draft resolution: By the ECF rules the assembly of the AGM exonerates the ECF Board by ballots voting. Page 7/23

8 ECF IN 2017/2018 AND BEYOND TOPIC No.10: Future of the World Cycling Alliance (WCA) Draft Resolution: The AGM supports the following principles for the future of the World Cycling Alliance (WCA) and asks ECF s board to convey this message to the Steering Board of the WCA: 1. The long term vision that the WCA is a Federation of International Federations. 2. The legal entity WCA should be an international federation or association (so called AISBL) under Belgium Law, registered in Belgium, based on the idea of a global federation or association of non-profit NGOs and CSOs with a clear unified interest in promoting cycling. 3. The voting rights in the general meeting should be based on the principle that all the 7 regions should appoint 3 delegates that have 1 vote. 4. The 7 regions are: North- America, South-America, Europe, Africa, South-Asia, East Asia and Australasia. 5. The WCA is open for non-profit NGOs and CSOs, taking in account: a. in a region where there is already an international federation or association in place the international federation (in Europe: ECF) is a member of WCA and the membership of national, regional or local members in that region will go via the international federation (in Europe: ECF) b. in a region where there is not yet an international federation or association in place NGOs and CSOs that strive to build a national or continental federation or that commit to collaborate with other sub-national, national and international federations working on cycling 6. WCA does not make a difference in full and associated members (as ECF in the ECF statutes does). 7. ECF s Board appoints the ECF delegates to the WCA general meetings that will carry the voting rights. Explanation: The principles developed by the WCA Steering Board in a meeting in Washington DC in January 2017 were discussed by the ECF board in February The ECF Board does not have objections against the main directions for founding the legal entity WCA (AISBL on Belgian Law) but stresses that the ECF AGM meeting on 11 June 2017 in Arnhem-Nijmegen is the highest decision making body. The board will ask the Steering Board of the WCA for attention to the exact definitions of the borders of the 7 regions. Page 8/23

9 TOPIC No.11: Presentation of ECF membership candidates, voting on membership Draft resolution: The AGM accepts the membership of the below listed organizations, by voting separately on each applicant. Name Country Category Recommendation by the board (Full/Ass) 1. Brest for Bicycle! Belarus F Accepted subject to ratification by the AGM 2. Latvian Cyclists Union Latvia F Accepted subject to ratification by the AGM 3. Estonian Urban Cyclists Union Estonia F Accepted subject to ratification by the AGM 4. Thailand Walking and Cycling Institute (TWCI) Thailand A Accepted subject to ratification by the AGM 5. Velo-Ruse association Bulgaria F Accepted subject to ratification by the AGM 6. Bicycling Advocacy Group (Malta) Malta F Accepted subject to ratification by the AGM 7. Cycling Scotland UK A Accepted subject to ratification by the AGM 8. ALANYA OUTDOOR SPORTS ASSOCIATION Turkey F Accepted subject to ratification by the AGM Explanation: Under the ECF Statutes the organisations listed present themselves as candidates for membership. The ECF Board has reviewed the candidates and in each case believes the organisations have met all conditions for entry. To accept each organisation in to membership requires a simple majority of votes cast at the Annual General Meeting. For a list of extracts from the information about the applicants supplied to the Board, see the external pdf file h.ecf Candidate Members Portraits. TOPIC No. 12: Membership resignations Draft resolution: The AGM takes note of the resignation of the member below: Name Country Membership Status CyclingUK UK F CyclingUK resigned membership 2016 (per 1 st of July) Page 9/23

10 TOPIC No. 13: Governance of ECF Draft resolution: 1. To adopt the Guide for ECF Board Elections (see below) for the nomination of candidates for ECF board membership. 2. To note that the Guide for ECF Board Elections is a guide to be taken into account by the Nomination Committee for their recruitment of candidates, but that the guide is not binding for the recommendations of the Nomination Committee to the AGM and is not binding for the elections. 3. To ask the ECF Board to appoint from their midst a member of the Nomination Committee for the elections at the AGM 2018 and to appoint as AGM by secret ballot two members of the Nomination Committee. Explanation: Guide for ECF Board Elections Article 20.1 of ECF s Statutes comprises: The ECF shall have a Board consisting of a minimum of three persons and a maximum of eight persons, including a President, a Treasurer and one or more Vice-Presidents. The Board members shall be elected in their function by a majority vote at the AGM. The board should have the support from ECF s AGM and should have also support from the different ECF s stakeholders and networks. The board steers and advises the Secretary General who is responsible for all operational affairs and the external representation, based on the authority document decided by the board. The board should have the right mix of board members based on: 1. the roles of the board 2. the roles individual board members have, 3. the competences in the fields Business/HRM/Organizational management, Communication, Marketing, Income Development, PR, Information Management, Social Media, Advocacy/Lobbying/Politics, Finance, Cycling Policies. The board evaluates at least annually the quality and quantity of its own work and activities. For a proper recruitment of candidates for board elections based on this Guide for ECF Board Elections the board proposes to the AGM to work with a Nomination Committee for the elections from 2018 on. The Nomination Committee takes into account that the board members will have the tasks as listed below: All Board Members give input, make decisions, supervise the work of the Secretary General, advise in their field of expertise the Secretary General and management team (on demand), Page 10/23

11 are ambassadors of ECF in their networks and environments, (some) are a member of an ECF Advisory Board, come from one of ECF s member organizations. Board members do not represent any special interest but represent the general interests of ECF on behalf of the AGM and invest a minimum of 15 days annually on a voluntary basis. There shall be an order of vice-presidents for replacement of the president to be decided internally by the board. The President Additionally to the roles all board members have the President supervises ECF s business as a whole, is the first contact point to and for the Secretary General is the first representative of the board at the AGM, chairs the board meetings, represents the ECF externally where the protocols do require this or where it is more effective than being represented by the Secretary General or by staff members invests about days annually, on voluntary basis and a presidency fee. The profile and the fee policy regarding the future president should be based on the future ECF Vision The Treasurer Additionally to the roles all board members have the Treasurer supervises the financial policies and strategies of the Secretary General, presents and explains the annual accounts to the AGM, shall have the professional experience, expertise and skills in large organizations to oversee ECF s financial affairs and to lead the board discussions and decisions on financial affairs. The ideal mix of the board members The ideal mix of the board members shall be based first on the competences in the fields the board should cover (see above). Additionally ECF strives to have a diverse board regarding the regions and the kind and size of the ECF member organizations they come from and regarding a good gender balance (minimum 3 female and minimum 3 male). The ideal mix of board members regarding the regions they come from and the kind and size of organizations the board proposes: Region Number of ECF Board members (minimum) Number of ECF Board members (maximum) Northern Europe (blue) 1 2 Western Europe (green) 1 4 Southern Europe (yellow) 1 2 Eastern Europe (red) 1 2 Page 11/23

12 Nomination Committee: The board shall appoint one member of the Nomination Committee from their midst and the AGM shall appoint by secret ballot two members of the Nomination Committee to recruit candidates for the next elections. The term of a Nomination Committee members is two years. The members of the Nomination Committee: have experience in management and HR should have good network for head-hunting come from ECF s member organizations do not represent any special interest but represent the general interests of ECF on behalf of the AGM to identify and recommend candidates for the ECF board elections supervise the process for recruitment are active head hunting candidates which fit the necessary profiles profile all candidates based on this ECF Guide for Board Elections bring to the AGM a recommendation regarding all candidates communicate a cut-off date for nomination as candidates (30 days before head AGM) invest a minimum of 4 days annually on a voluntary basis Page 12/23

13 TOPIC No. 14: Presentation of ECF Board candidates At this year s AGM 4 Board positions are vacant: The term of Barry Flood (Treasurer) and the Vice-Presidents William Nederpelt and Lars Strömgren end at the AGM Jaki Lowe, whose term also would have ended at the AGM 2017, resigned in February [The terms of President Manfred Neun and of the Vice-Presidents Raluca Fiser, Ksenia Semenova and Damien O'Tuama end at the AGM 2018.] The applications of candidates that did sent their applications at the latest on 21 st of May to Administration Director Wini van Wonterghem via w.vwonterghem@ecf.com will be sent end of May to all registered participants. A list with all names of those candidates will be sent as well. Extract from the ECF Statutes Article 20.1 The ECF shall have a Board consisting of a minimum of three persons and a maximum of eight persons, including a President, a Treasurer and one or more Vice-Presidents. The Board members shall be elected in their function by a majority vote at the AGM. Unless otherwise decided by the General Meeting, the term of office of a Board member shall be two years and this term is renewable. Half the board seats shall be up for election at each AGM, thus securing a one year overlap. A Board member may appoint a deputy. In case one or more members of the board decide to step down before his or her period, the AGM shall elect one or more replacements for the remaining term(s). See the portraits of candidates for the board sent on beforehand in the separate pdf file o. Portraits of candidates for ECF Board elections 2017 to be sent end of May. Page 13/23

14 TOPIC No. 15: ECF Elections Draft Resolution 1. To take note of the Procedure for the election of ECF Board Members adopted at the AGM 2016 (see below). 2. The ECF AGM elected the following persons for the ECF Board : Position Name No of votes ECF Treasurer ECF Vice-President ECF Vice-President ECF Vice-President Explanation: The AGM adopted in 2016 the following procedure for the election of ECF Board Members: 1. The Chair of the AGM announces at the meeting the deadline for candidates to put their candidacy forward. 2. There shall be a separate election for each vacant position. (*) 3. Elections will be done by ballot cards; specific cards will be handed over to the delegates separately for each ballot; valid ballot cards are those that have been put into the ballot box in time (to be announced by the chairs) and the name of one of the candidates for the corresponding election on it. 4. The definition of majority vote at the AGM (statutes, art ) is: more than 50% of the valid votes. 5. In the case no candidate has a majority, a second ballot (or more till one candidate has a majority) will be done with those 3 candidates that got the highest number of votes. In the case two or more have the third highest number of votes they will be all candidates in the next round (ballot) again. 6. The outcome of an election will be announced BEFORE the next election starts. 7. Candidates that are not elected in the former election may run again for the next election. (*) This means for 2017: 4 elections, 1 for the position of Treasurer and 3 for the vacant 3 positions of Vice-President. Maximum 3 rounds. 3rd round with 2 candidates! After the elections the AGM is requested to acknowledge the result of the elections by voting on the draft resolution (see above). Page 14/23

15 TOPIC No. 16: Budget and Work Plan 2017 Draft Resolution: 1. The AGM adopts the Budget 2017 (see below) 2. The AGM takes note of the Work Plan 2017 (see external pdf file i.ecf Work Plan 2017) Explanation: The ECF Work Plan 2017 is based on a balanced budget. To give more insight into the details of the budget, linked to the work plan, we present the list incomes and expenditures/investment for the different activities and projects as described in the work plan ECF BUDGET 2017 Total revenues Details: see below the table with Incomes 2,170,480 Total expenditures/invest ments 874, , , ,835 2,170,480 Advocacy & EU co-funded Projects Development Global Policies & Velo-city series AGM, Board & ECF Office Personnel Cost /Investment 616, , , ,829 Direct Costs /Investment 258, ,158 55, ,006 Profit before reserves 0 % 40 % 21 % 10 % 29 % 100 % Page 15/23

16 ECF BUDGET 2017 INCOMES TOTAL YEAR % IN MEMB 166,000 7 % Core income for ECF - membership fees from Advocacy Groups IN VELO 230, % Income Velo-city Series IN CICD 966, % IN FLOW 70,394 IN WORK 26,957 IN SPOR 20,070 IN CHIPS 34,411 IN ICTE 5,038 IN EV05 40, % IN DEMA 34,520 IN EV10 31,083 IN MED8 76,400 IN DGEN 375, % IN EURO 58,000 3 % IN CITI 59,000 3 % Income stream for cycling industry in support of ECF's Advocacy work The EU share of income associated with the FLOW activities Raising the EU co-funding for the activities in project Bike2work Raising the EU co-funding for the activities in project Active Voice Raising the EU co-funding for the activities in project CHIPS (Cycle Highways) Raising the EU co-funding for the activities in project ICTE (Cycle Highways) Raising the EU co-funding for the activities in project EV05 (EuroVelo 5) Raising the EU co-funding for the activities in project DEMA Raising the EU co-funding for the activities in project EV10 Raising the EU co-funding for the activities in project MED8 EU co-funding of 375,000 for ECF's core advocacy and operating costs Grow cycling by development of the EuroVelo network on the European level Fees from ECF's Cities for Cyclists Members IN OTHER -24,000 Annual Contingency and bank interests Total 2,170, % COSTS/INVESTMENT Total year approved budget Total 2,170,480 Profit before reserves 0 Page 16/23

17 ECF Budget 2017 (detailed costs) COSTS Total year Project/Activity code ENV FUND 30,126 Fundraising activities for EU grants ENV COOR 31,392 To apply for and manage the NGO Operating Grant from DG Environment. ENV NETW 38,325 More cycling more often through the improved impact of ECF's networks ENV COMM 29,738 Supporting the ECF community and advocacy by communications tools ENV MANA 154,418 General Management ENV BOAG 75,438 ECF Board's work, meetings and AGM ENV TRAI 27,677 Training ECF staff ENV LOBBGENE 153,342 General Advocacy ENV LOBBNCON 15,751 Pan-European Masterplan ENV LOBBENVI 15,079 Environment; Air Quality ENV GLOB 6,725 More People Cycling Around the Globe (1) ENV LOBBFISC 12,215 Fiscal policies ENV LOBBTECH 62,646 To demonstrate the potential of "Cycling as a new technology" ENV CICD 38,943 Encouraging the cycling industry to support the advocacy work of ECF and its networks ENV LOBBEURO 38,858 EuroVelo ENV LOBBINMO 8,136 Intermodality; Public Transport ENV LOBB6BNC 16,053 European Funds for Cycling ENV LOBBECON 16,863 Cost-Benefits Analysis ENV LOBBDATA 23,704 Data ENV LOBB HEAL 23,758 Health ENV SCIE 20,102 To support cycling advocacy by access to better scientific contributions, arguments and data ENV LOBBURMO 32,357 Urban Mobility ENV CITI 36,443 More cycling more often in cities supported by the example of leading cycling cities in the ECF network ENV OFFI 3,000 Audit Operating grant DG Environment 2017 ENV HEAD 102,898 Overhead costs for daily running ECF office Page 17/23

18 ENV LOBBROSA 29,715 Road Safety FLOW 70,394 EU funded project to support advocacy by demonstrating the congestion busting benefits of cycling WORK 32,593 EU funded project to demonstrate potential of cycle commuting DEMA 33,268 EuroVelo 15 Rhine Route ICTE 6,717 EuroVelo 13, Iron Curtain Trail EV05 54,287 EuroVelo 5 Via Romea Francigena (COSME) SPOR 24,714 "Active Voice" EU funded project - aims to teach grass roots sport organizations how to promote physical activity CHIPS 57,351 Bicycle Highways (Interreg VB NEW) EV10 41,444 EuroVelo 6 Danube Cycle Route EURO 43,141 EuroVelo LEAD 120,000 Grants and training for ECF members for improved advocacy performance COMM 5,206 This code only exists to hold a percentage costs for COMM that are ineligible in DG ENV NETW 6,500 This code only exists to hold ineligble costs - all activities in ENV NETW INDY 55,419 To create more cycling by advocacy and networking with the cycling industry in areas of growth and new technologies VELO 153,440 Velo-city Series The Global Cycling Summit PROC 81,126 ECF President Manfred Neun's work (2) SGOC 1,625 Secretary General's unforeseen travels and meetings CITI 15,750 This code only exists to include ineligible costs for work in ENV CITI code GLOB 28,673 More People Cycling Around the Globe (2) WCAL 30,598 World Cycling Alliance (WCA) OFFI 75, % of total management hours not claimed under the operating grant PERS 30,000 Additional salary costs BOAG 11, % of total BOAG costs TRAI 1, % of total TRAI costs HEAD 56, % of total overhead costs MED8 89,882 EuroVelo 8 MED CYCLE TOUR Total 2,170,480 Page 18/23

19 TOPIC No. 17: Budgets Draft Resolution: The AGM adopts the Budgets 2018 and 2019 (see below). Explanation: ECF Budget 2018 % Budget 2018 Membership fees 7 % 170,000 Velo-city service fees & subcontracting 10 % 235,000 Donations 46 % 1,030,000 EU co-funded Projects 14 % 320,000 EuroVelo co-ordination centers & other EuroVelo income 4 % 95,000 EU Operating Grant 16 % 375,000 Cities for Cyclists fees 3 % 70,000 Contingency -25,000 Total revenues 100 % 2,270,000 ECF BUDGET 2018 Total expenditures/invest ment , , , ,000 2,270,000 Advocacy & EU cofunded Projects Development Global Policies & Velo-city series AGM, Board & ECF Office Personnel Cost /Investment Direct Costs /Investment Profit before reserves 645, , , , , ,000 59, ,000 % 40 % 21 % 10 % 29 % 100 % 0 Page 19/23

20 ECF Budget 2019 % Budget 2019 Membership fees 7 % 180,000 Velo-city service fees & subcontracting 10 % 245,000 Donations 46 % 1,100,000 EU co-funded Projects 14 % 335,000 EuroVelo co-ordination centers & other EuroVelo income 5 % 110,000 EU Operating Grant 15 % 375,000 Cities for Cyclists fees 3 % 80,000 Contingency -25,000 Total revenues 100 % 2,400,000 ECF BUDGET 2019 Total expenditures/invest ment , , , ,000 2,400,000 Advocacy & EU cofunded Projects Development Global Policies & Velo-city series AGM, Board & ECF Office Personnel Cost /Investment 682, , , ,000 Direct Costs /Investment 286, ,000 62, ,000 Profit before reserves 0 % 40 % % 40 % % 40 % Page 20/23

21 TOPIC No. 18: Presentation on AGM 2018 & elections of the chairs for AGM 2018 Draft Resolution: 1. The AGM takes notice of the decision of the board to organize the AGM 2018 with FIAB in Milan. 2. The AGM appoints the following chairs for the AGM 2018: a... b... Explanation: The board received 11 applications for hosting the AGM 2018 and appreciates that so many organizations are ready to host the AGM next year. At the board meeting of 28/29 April the board decided to organize the AGM 2018 in Milan with FIAB. To be able to prepare the time schedules of the AGMs in advance with the chairs it makes sense to choose the chairs the year before. Therefore the board is proposing to appoint the chairs for the AGM 2018 now. TOPIC No. 19: ECF Vision 2030 Introduction & discussion (Round 1) President Manfred Neun will introduce the topic ECF Vision 2030 before the participants of the AGM will be requested to join one of the two parallel workshops Two Parallel Workshops related to ECF Vision 2030 Process The two Parallel Workshops related to ECF Vision 2030 Process have a different focus each: a. Workshop A: Focus on ECF and ECF Member Organizations b. Workshop B: Focus on the arenas for ECF s Reports from two Parallel Workshops, discussion (Round 2) and decisions At this part reports from the parallel workshops will be presented, discussed in a 2 nd round of discussion before decisions are taken. Draft Resolution: 1. The AGM takes notice of the introduction of ECF President Manfred Neun, the reports from the two parallel workshops and the discussions 2. The AGM adopts the document ECF Vision 2030 Kick Off Document Page 21/23

22 (see external pdf-file k.ecf Vision 2030 Kick-off Document ) Explanation: After the reports from the two workshops and the 2 nd round of the discussion on the ECF Vision 2030 process the board will take into account the results of the two workshops and the discussion and might change the draft document ECF Vision 2030 Kick Off Document before asking for a vote on the document. Page 22/23

23 MISCELLANEOUS TOPIC No. 20: Topics for discussion and reflection presented by members (see ECF Statutes article 13.2.) [No documents from members received for this topic.] TOPIC No. 21: Any other business TOPIC No.22: Closing Page 23/23