Moberly Area Community College

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1 Moberly Area Community College Furniture Purchase Request for Quotation PROJECT # College Avenue Moberly, Missouri 1

2 CONTENTS CONTENTS... 2 NOTICE TO BIDDERS... 3 INSTRUCTIONS TO BIDDERS... 4 CONTENTS OF PROPOSAL... 5 EVALUATION AND BID AWARD... 6 PROPOSAL FORM... 7 STATEMENT OF BIDDER QUALIFICATIONS... 9 JOB SITE MANAGEMENT PROCEDURES APPENDIX 1 DIAGRAM OF WORK AREA APPENDIX 2 FURNITURE SPECIFICATIONS BY ROOM

3 NOTICE TO BIDDERS Moberly Area Community College, 101 College Avenue, Moberly, MO is accepting sealed bids to provide furnishings for the Columbia Higher Education Center in Columbia, MO. For additional information, please contact the Office of Plant Operations at extension Sealed bids are due in the Office of Plant Operations by October 20, 2015 at 11am. A public bid opening will take place in the Office of Plant Operations, room 136 of the Main Building immediately after bids are due. Bids shall be signed and submitted on the Proposal Form included in the specification documents. All bidders must include specifications for the products they propose with their Proposal Form. The Owner reserves the right to accept or reject any and all bids, and to waive all informalities in bids. Likewise the Owner reserves the right to select the lowest and best bid which is in the best interest of the Owner. No bid may be withdrawn for a period of 45 days subsequent to the specified time for receipt of bids. Final bid approval rests with the Board of Trustees. 3

4 INSTRUCTIONS TO BIDDERS Bids: An itemized furniture list (with model number and description) that includes unit costs and total cost must be included with your proposal. Cost of installation must be included as well. Moberly Area Community College is a tax exempt entity. A copy of the College s Tax Exempt letter will be provided to the successful bidder. The furniture specifications are provided herein and alternates are discouraged, as we are matching current furniture. Any alternates will be looked at on a case by case basis. Bidders must provide quotations for furniture and installation cost as outlined on the attached specifications. Rebates, discounts, etc will not be considered as part of the bid evaluation. Total and final price must be shown on the attached proposal form. Bids must include installation and shall be performed by the successful bidder, who will be expected to provide all necessary labor, tools, and fasteners to complete the installation in an orderly and expeditious manner. It is necessary to have the installation completed as early as possible. But no later than December 31, MACC reserves the right to accept or reject each bid in part or in whole. 4

5 CONTENTS OF PROPOSAL 1. Proposals shall be submitted to the Office of Plant Operations, 101 College Avenue Moberly MO 65270, attention Eric Ross and must clearly state Furniture Bid. Sealed bids are due on October 20, 2015 at 11am. 2. Itemized furniture list that includes unit costs and total cost. Cost of freight and installation can be included in the cost of furniture or as a separate line item. 3. References, if required. 4. Please indicate the length of time needed for delivery and installation. 5

6 EVALUATION AND BID AWARD Proposals will be evaluated on the following criteria: 1. Overall function, design and durability of furnishings offered; 2. Vendor s and Manufacturer s qualifications and past performance; 3. Vendor s ability to provide product in a timely manner; 4. Consideration will be given to Vendor s in the College service area, as outlined in the College s Policy Handbook, section L Warranty; 6. Cost. The College may, at the College s discretion, request additional information or an interview with bidders. This may include clarification and explanation of proposal and demonstrations of furnishings. 6

7 PROPOSAL FORM BID TIME: 11:00 AM BID DATE: October 20, 2015 FROM: (Herein after called the Bidder) TO: MOBERLY AREA COMMUNITY COLLEGE 101 College Avenue Moberly, Missouri (Herein after called the Owner) FOR: Furnishings for the Columbia Higher Education Center MACC-Columbia Higher Education Center, 601 Business Loop 70 West Suite 216 Columbia, Missouri (Herein after called the Work) 1. The undersigned, having examined and being familiar with the local conditions affecting the Work and with the contract documents including the drawings, the Notice to Bidders, Instructions to Bidders, Statement of Bidder Qualifications, Job Site Management Procedures and the specifications, including all addenda and appendixes, as issued by the Owner, hereby propose to furnish all labor, materials, equipment, services, etc., required for the performance and completion of the aforementioned Work as follows: TOTAL BASE BID: The sum of Dollars ($ ). NOTE: This project is exempt from Missouri Sales and Use Tax 2. The Bidder hereby certifies: That this Proposal is genuine and is not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association or corporation; That he has not directly or indirectly induced or solicited any other bidder to put in a false or sham proposal; That he has not solicited or induced any person, firm or corporation to refrain from bidding; That he has not sought by collusion or otherwise to obtain for himself any advantage over any other bidder or over the Owner; and That discrimination against any employee or applicant for employment because of race, creed, color or national origin is not practiced in connection with the performance of this Work. 7

8 Dated this day of, 2013 IF AN INDIVIDUAL: Name of Individual Firm Name (if any) Address City, State, Zip Code Signature Telephone Number IF A PARTNERSHIP: Firm Name Name of Partner (1) Telephone Number Name of Partner (2) Telephone Number Address City, State, Zip Code Signature of Either Partner IF A CORPORATION: Name of Corporation Telephone Number Address City, State, Zip Code (If a corporation organized in a state other than Missouri, Signature of Officer attach Certificate of Authority to do Business in the State of Missouri) (Attest Seal) Secretary (Each bidder must complete the Proposal Form by signing in the proper signature line above and by supplying the required information called for in connection with the signature.) 8

9 STATEMENT OF BIDDER QUALIFICATIONS (THIS DOCUMENT IS ONLY NECESSARY IF YOU HAVE NOT PERFORMED WORK FOR THE COLLEGE IN THE PAST) Each bidder for the work included in the specifications and drawings and the Contract Documents shall submit with their bid the data requested in the following schedule of information. This data must be included in and made a part of each bid document and be contained in the sealed envelope. Failure to comply with this instruction may be regarded as justification for rejecting the Contractor's Proposal. Statement to be in one (1) original and one (1) copy. The Owner reserves the right to request additional information concerning the qualifications of the Bidder or any of his subcontractors prior to award of Contract. 1. Name of bidder 2. Business address 3. When organized 4. When incorporated 5. Number of years engaged in contracting business under present firm name 6. Have you ever failed to complete any work awarded to your company? If so, where and why 7. Have you ever defaulted on a contract? 8. List of completed projects within last four years, including cost of each: 9. List of projects currently in process, including cost of each: Note: Attach additional sheets giving information required, if necessary. 9

10 JOB SITE MANAGEMENT PROCEDURES Project Crewmembers The crew must be professional in behavior and appearance. Strict behavior standards are expected of crew members at all times. Communications Upon commencement of work, a list of phone numbers must be provided to allow necessary contact with contractor and the College. Insurance Information Upon receiving a signed contract, a certificate of insurance will be required. References For companies never having done business with the College, a minimum of five references must be provided, with project scopes similar and as large as or larger than the one provided. 10

11 APPENDIX 1 DIAGRAM OF WORK AREA 11

12 12

13 APPENDIX 2 FURNITURE SPECIFICATIONS BY ROOM 13

14 Columbia Expansion Furniture Bids Due 11am October 20, Room 136 of the Main Building, Moberly Qty. Description Dimensions Make Model # Item # Finishes 10 HON Huddle Tabletops 72"x30" HON Huddl e MT3072E.N.K9.S Canyon Zephyr Laminate with Charcoal Edge 8 HON Huddle Tabletops 60"x30" HON Huddl e MT2460E.N.K9.S Canyon Zephyr Laminate with Charcoal Edge 18 HON Flip Base for Huddle tables with casters HON Huddl e MBFLIP30L.G.S Charcoal Paint 14

15 1 Instructor Stations 48"x36" Spectru m 38687CD gray metal, chromatix laminate 2 Instructor Stools HON Ignitio n HITS5.N.H.M.AI10.T.SB Black Base / Black Mesh Back / Al Attire Onyx A110 Fabric Seat 4 Porcelain Whiteboar ds 8' Claridge TL P White 60 Student Chairs Lorell Black 15

16 6 Reception Chairs HON Ignition HISB6.N.E.M.AI10.T Black Base / Black Mesh Back / Al Attire Onyx A110 Fabric Seat 5 File Cabinets 4-D HON H514P Black 5 Center Drawers HON H1522 Medium Cherry 4 Desk Shell 66"x30" HON Basyx HBL2102 Medium Cherry 4 Desk Return Shell 48"x 24" HON Basyx HBL2145 Medium Cherry 1 Desk Shell 60"x30 " HON Basyx HBL2103 Medium Cherry 5 Freestandin g Box/Box/File 29" HON Basyx HBL2162 Medium Cherry 16

17 4 Freestanding File/File 23" HON Basyx HBL2163 Medium Cherry 4 Hutch - Doors - Tackboard 72" HON Basyx HBL2180, h90056 Medium Cherry 17

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