APPD Research and Scholarship Task Force Survey Policy

Transcription

1 APPD Research and Scholarship Task Force Survey Policy Program Directors (PDs) are key leaders in pediatric education and along with the APPD can provide valuable information and insights into graduate medical education, training, and other aspects of pediatrics. The goals of this survey policy are: (1) to improve the quality of survey research involving graduate medical education program leadership; (2) to prioritize important issues and facilitate the process for important studies; and (3) to respect time constraints and make data collection more efficient. The APPD Research and Scholarship Task Force reviews surveys prior to distribution to APPD membership. The APPD Research and Scholarship Task Force does NOT review surveys of residents, chief residents, or fellows. Consider contacting APPD LEARN ( if interested in surveying residents. Survey proposal applications (see page 3-4 for Survey Proposal Application) will be reviewed February 15, June 1, and September 15. Only complete applications submitted to prior to February 15, June 1, and September 15 will be reviewed. Incomplete survey proposal applications including those with no IRB approval attached will NOT be reviewed. We anticipate a response within 4 weeks of the survey proposal application deadline. Special requests will be considered by the Chair and Vice-Chair of the Research and Scholarship Task Force. Surveys approved for distribution by the APPD Research and Scholarship Task Force will be labelled as an Approved APPD Survey prior to distribution of the survey link to APPD membership by APPD staff. Ultimately, this is merely a process to utilize APPD resources and expertise to facilitate research. This process will not seek to officially endorse or mandate participation. Each member/pd ultimately may choose whether or not to agree to participate, although we will use APPD resources to encourage participation. On the converse, we will not seek to restrict surveys or contact with members/pds outside of this process; however, we will discourage this and may attempt to limit access to member contact information and data. Survey Review Process 1. Researcher submits completed survey proposal application (p. 3-5) to info@appd.org by February 15, June 1, or September The Chair and Vice-Chair of the APPD Research and Scholarship Task Force will solicit 2-3 reviewers from members of the APPD Research and Scholarship Task Force via The first 2-3 reviewers to confirm will review the survey using a standardized survey review form, providing recommendations to the Chair/Vice-Chair to approve/revise/deny the survey and provide any significant suggestions/comments. The goal of the review is to triage and offer suggestions, focusing on appropriateness of content, number/type of 1 APPD Research and Scholarship Task Force Survey Policy Rev. 6/23/2015

2 programs needed to survey, survey length, and identifying any significant limitations of the survey. Methodology used in survey design will be included in the review. 4. The Chair/Vice-Chair will synthesize survey proposal recommendations for APPD management. 5. APPD management will communicate survey proposal decisions and suggestions for revision to researchers year post-distribution of survey, researcher submits 1 year survey results summary (p. 6) to APPD Research and Scholarship Task Force. Investigators who do not submit a 1 year survey results summary may NOT submit subsequent surveys for review and approval to the APPD Research and Scholarship Task Force. Investigators should also inform the APPD Research and Scholarship Task Force of any works of scholarship (including presentations and/or publications) where survey design or data was used. APPD management will issue a reminder/request for survey results summary 3 months before it is due and follow-up at the deadline, if necessary. Survey Priorities in decreasing order of importance/priority: 1. Periodic survey data basic names, address, contact information, and potentially some basic program size/region/demographics. Should be done in conjunction with basic APPD membership data, possibly augmented by existing ACGME data and not an additional survey. Frequency could be annually, or alternate basic and expanded versions each year. 2. APPD leadership surveys Surveys developed by leadership to address key APPD issues. This could be in conjunction with Periodic Surveys or separate surveys. The APPD Board of Directors and Executive Committees are encouraged to seek input from the Research and Scholarship Task Force when developing surveys, but that is not essential. The APPD Executive Committees are required to send all surveys to the APPD Board for approval before disseminating. 3. APPD internal/member-sponsored surveys Surveys developed from PDs or members as a principal investigator or co-investigator. These may be generated by individuals, or potentially in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the Leadership or Research Committees. 4. External Partners Organizations Organizations that are members of the Federation of Pediatric Organizations (FOPO) periodically desire input from PDs on issues related to medical education. 5. External/unsponsored surveys Surveys developed without any PD input or participation. These may be generated by individuals, or potentially in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the Leadership of Research committees. These will be the lowest priority unless in response to a RFP. 2 APPD Research and Scholarship Task Force Survey Policy Rev. 6/23/2015

3 Project APPD Survey Proposal Application Submit completed application to Project Principal Investigator: Co-Investigator(s): 1 APPD Research and Scholarship Task Force Survey Application Rev. 6/23/2015

4 Project Describe the significance of your study for pediatric residency training: What is the knowledge gap? Why is this important to APPD membership? Specific Aim(s) of Study: Methods: We only review surveys of APPD membership. We do NOT review surveys of residents. 1. Attach IRB approval (Appendix A) IRB approval is REQUIRED prior to survey review. 2. Attach Survey instrument (Appendix B) 3. What portion of APPD membership would you like to survey? Program directors Associate program directors Fellowship program directors Coordinators Other Please justify WHY: 4. How many times would you like us to send out an electronic link to your survey? 1x 2x 3x 5. Once approved, when would you like us to send out the initial survey link? As soon as possible Specific date: 6. Describe your analysis plan 7. Confidentiality: Describe how identities of respondents/programs will be kept confidential 8. How will survey data be used? (Publication, thesis, etc) 9. How will results be shared with APPD membership? 10. I agree to report to the APPD Research & Scholarship Task Force plans for dissemination of the survey results (e.g. presentations, publications). 2 APPD Research and Scholarship Task Force Survey Application Rev. 6/23/2015

5 Project 11. I agree to report a summary of the survey results to the APPD Research & Scholarship Task Force within 1 year of the survey being distributed to APPD membership. Please see attached survey summary form. Investigators who do NOT submit a summary of the survey results to the APPD Research & Scholarship Task Force within 1 year of the survey being distributed to APPD membership will NOT have future surveys reviewed by the APPD Research & Scholarship Task Force. 12. I agree to have my survey questions available to APPD members one (1) year after survey distribution. Interested APPD members would contact the PI directly for a copy of the survey. YES NO PI Signature: 3 APPD Research and Scholarship Task Force Survey Application Rev. 6/23/2015

6 APPD Research & Scholarship Task Force Approved Survey: One (1) Year Survey Results Summary Survey Date surveyed distributed to APPD membership (e.g. 3/2015): Portion of APPD membership surveyed (e.g. Program Directors and Associate Program Directors): Response rate (e.g. 50%; 99/198): Summary of main findings: Presentations: Publications: PI Signature: APPD Approved Survey One Year Results Summary Rev. 6/23/2015