Rebecca Trahan. Office of Sponsored Programs December 9, ORED Limited Submission Update

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1 Rebecca Trahan Office of Sponsored Programs December 9, NSF Updates NIH Updates Uniform Guidance Updates and Reminders ORED Limited Submission Update OSP Updates Q & A 2 1

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3 NSF 16-1 effective 1/25/2016 Effective for proposals submitted or due on or after 1/25/ Deadline of 5pm submitter s time will be strictly enforced by FastLane. FastLane will not accept proposals submitted at 5:00:01 or later. Only Authorized Representative can submit proposals, proposal file updates, revised budgets, and notifications and requests. Source: Jean Feldman s webinar, NSF Proposal & Award Policy Update, 10/29/

4 Biographical Sketch Collaborators section will no longer be a part of biosketch. Page limitation remains 2 pages. Can no longer upload biosketches as single PDF under PI. For compliance checking Special treatment of biosketches for Other Personnel and Equipment Users. Included under Other Supplementary Documents and clearly labeled Other Personnel Single Copy Documents Collaborators and Other Affiliates will now be uploaded here. Removed from Biosketch Used to help identity potential conflicts of bias in the selection of reviewers. Removes demographic Information about PIs and Co-PIs since this is part of PI profile in FastLane. Include address and institutional affiliation in List of Suggested Reviewers 7 Project Summary Stresses that only summaries that use special characters may be uploaded as a PDF under Supplementary Documents. Project Narrative Results from Prior NSF Support Clarifies to include NSF funding with a start date in the past five years. One each per PI and Co-PI Provides examples of types of awards to include. Clarifies to provide one award for each investigator. Additional instructions to address use of vertebrate animals. Current and Pending Support Can no longer upload Current and Pending Support as single PDF. For compliance checking Clarification that internal funds allocated towards a specific project must be listed. 8 4

5 Supplementary Documents The content of any letters of collaboration should be limited to the language included in this section. Additional changes Clarifies the information that must be included for proposals that include the use of vertebrate animals. Incorporates NSF s implementation of Dual Use Research of Concern. Reporting Final project report and Project Outcomes Report for awards issued under NSF 16-1 will be due 120 days after end date. 9 NSF-PAR (Public Access Repository) created to act as NSF publication repository Will be launched at end of PI s can voluntarily deposit publications into NSF-PAR Required for awards made from proposals submitted on or after January 25, 2016 First awards are expected June-July 2016 First publications requiring deposit into NSF-PAR will be in Fall See NSF Public Access FAQs. 10 5

6 Program Solicitation Specific Compliance Checks Warning messages will appear if the following are not included: References Cited Biosketches Budget Justification for Primary Organization Budget Justification for Subaward Organization Current and Pending Support Facilities, Equipment, and Other Resources 11 Effective October 24, 2015 Most NSF Notifications and Requests have moved to Research.gov Notifications and Requests that remain in FastLane are: Requests to add a Subaward PI Transfers Change PI and Add/Change Co-PI You can view status of all Notifications and Requests in both FastLane and Research.gov. Use NSF login credentials for Research.gov. 12 6

7 13 NOT-OD and NOT-OD Effective for due dates on or after January 25, Revised FORMS-C application guide (posted November 25, 2015) Updates to address Rigor and Transparency See NOT-OD Purpose is to enhance reproducibility of research findings through increased scientific rigor and transparency. Revised instructions to Significance and Approach sections of the Research Strategy attachment New Authentication of Key Biological and/or Chemical Resources attachment to be included in Other Attachments section of Other Project Information form. Limited to one page Not required if not part of the proposal. Reviewers will be asked to consider additional rigor and transparency questions. NIH Rigor and Reproducibility website: NIH Rigor and Reproducibility FAQ:

8 NOT-OD and NOT-OD Revised instructions for Vertebrate Animals sections. Redefining the age of child as 18 (vs. 21) for NIH inclusion of children policy related to human subject research. Changes to Research Training Plan for training grants to institute above. Revised Sample NIH Grants.gov Adobe package version C will soon be uploaded to OSP website. 15 NOT-OD Effective for due dates on or after May 25, New FORMS-D application guide Includes Institutional Training and Individual Fellowship Applications Revised instructions and program announcements expected by March 25, Authentication of Key Biological and/or Chemical Resources attachment moved to PHS398 Research Plan Not required if not part of the proposal. May see changes to Appendix Policy. Adding PHS Assignment Request Form to provide consistent way to request institute and study section preference, potential reviewer conflicts, and list of scientific expertise needed to review the application. (see NOT-OD ) New Font Guidelines (see NOT-OD ) Clarifications to Biosketch instructions 16 8

9 NOT-OD and NOT-OD Issued November 25, Applies to awards with budget periods beginning on or after October 1, 2015 Reminder that NIH may withdraw an application without review if non-compliant (Sec ) NIH will allow recipients to reduce effort during a no-cost extension without prior approval (Sec ) Inventions and Patents will need be reported electronically to NIH using iedison (Sec ) See NOT-OD

10 Incorporation of the Uniform Guidance. Draft posted to federal register on 10/14/ day public comment period. Posted on NSF s website. Would apply to research and research-related grants issued by: Dept. of Commerce/NOAA/NIST Dept. of Energy EPA NASA NSF DHHS/NIH USDA/NIFA Dept. of Transportation/FAA Dept. of Homeland Security Closeout Proposes to change due date for final financial, performance and other reports from 90 days to 120 days Fixed amount Subawards Proposes to waive prior approval requirement in UG provided amount is less than $150k paragraph (c) Direct Costs Proposes to waive the prior approval requirement in UG to direct charge salary of administrative and clerical staff provided conditions in 2 CFR are met Participant support costs (PSC) Proposes to waive the prior approval requirement in UG to add these costs to budget. Note: requires prior approval to rebudget funds budgeted for PSC to another category. Note: Agency Specific Requirements could differ from RTC. Stay tuned

11 2 CFR and 2 CFR As a Pass-Through Entity, LSU is responsible for oversight of the Federal awards issued to LSU. We must monitor activities under the Federal award to assure compliance with applicable Federal requirements and performance expectations. LSU s monitoring of subrecipients must include review of financial and programmatic reports required under the Subaward

12 New ORED Info Ready Portal for all limited submission competitions: lsu.infoready4.com The portal will also be used for ORED internal competitions Competitions will be announced via the ORED Newsletter and the Deans and Directors list serve notifications will come from research.lsu.edu or Letter of Intent vs. Competition All programs will initially be listed under the Letter of Intent heading. All faculty may submit a LOI for open programs. Once a program moves to the Competition stage, only those who have submitted a LOI may submit an internal preproposal. 23 Award Cycles and Deadlines Award Cycle Due Date Action Open Internal Submission Deadline Competition is open and accepting letters of intent. Available Agency Deadline The internal submission deadline has passed, but LSU has not reached the submission limit. Proposals will be accepted on a first-to-notify basis. If interested, submit a letter of intent. Pending Internal Preproposal Deadline/ Funding Agency Deadline The number of letters of intent exceeded the funding agency limit. LSU is conducting an internal competition, and additional LOI are no longer being accepted. Closed Funding Agency Deadline Proposals have been selected to apply for the program, and no additional applications will be accepted

13 25 Updated to address Uniform Guidance (UG) Definition of Institutional Base Salary added (I.C.8.i) Revised definition of Administrative/Clerical Support per UG (I.C.8.i) Clarified that fellowships do not receive tuition exemptions (I.C.8.iii) Added Fabricated Equipment (I.C.8.iv) Added Subrecipient vs. Contractor Determination from UG (I.C.8.vii) 26 13

14 Added 10% de minimis F&A rate for subrecipients with no negotiated rate from UG (I.C.8.vii) Added Participant Support Costs (I.C.8.xii) Clarified that this category does not include payments to participants in research studies. Included reminder for department administrators who assist faculty by creating and routing proposals in SPS to consult with investigators to answer the Special Approvals/Proposal Information questions in SPS. (II.B.2.b) Added export controls and financial interest to Special Approvals section to coincide with recently added SPS coversheet questions (II.B.2.b.i.h and II.B.2.b.i.h i.) 27 Did you know that OSP has a budget template modeled after the Grants.gov SF 424 (R&R) detailed budget template? Key features: Calculates individual fringe benefits Calculates tuition remission Ability to calculate F&A using different F&A base types (e.g. Salaries, Wages, and Fringe or Total Direct Costs) Includes a signature line on Cumulative Budget if using for a proposal when LSU is the Subrecipient. Reminder: Make sure to use current budget templates on OSP website that include signature line for Darya Courville

15 Welcome our new staff! Stephanie Scheffel, Operations Coordinator 29 National Council of University Research Administrators (NCURA) conferences in New Orleans Financial Research Administration (FRA) March 7-8, 2016 Optional workshops on March 6 th Pre-Award Research Administration (PRA) March 9-10, 2016 Optional workshops on March 8 th Early Bird Registration ends January 22nd 30 15

16 31 Location: 202 Himes Hall Website: Phone: Fax: Rebecca Trahan: 32 16