ALGWA. Annual Conference PENRITH 4-6 MAY Penrith Panthers Conference Centre SPONSOR PROPOSAL. Your adventure starts now! NSW

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1 ALGWA NSW Annual Conference PENRITH 4-6 MAY 2017 Penrith Panthers Conference Centre SPONSOR PROPOSAL Your adventure starts now!

2 NSW ALGWA Annual Conference YOUR ADVENTURE STARTS NOW! PENRITH 4-6 May 2017 PENRITH CITY COUNCIL ALGWA NSW Sponsor Proposal

3 Penrith will host the 2017 Australian Local Government Women s Association (ALGWA) NSW Branch Annual Conference from Thursday 4 Saturday 6 May 2017 at Penrith Panthers Conference Centre. Each year the ALGWA Conference attracts approximately 150 councillors, local government leaders and professionals from across NSW. During May 2017 this event will showcase Penrith as a leading regional city. With so many visitors to the region, this conference provides an excellent opportunity to promote your business and engage with local government community leaders. Aims and Objectives of ALGWA: 1 To assist furthering women s knowledge and understanding of the function of local government. 2 To protect and enhance the interests and rights of women in local government. 3 To take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation. 4 To act in an advisory capacity to intending women candidates for local government elections. 5 To encourage women into professional careers in local government. The ALGWA conference provides an opportunity for delegates to exchange ideas, network, debate and engage in cross-council collaboration on issues affecting women in local government. Consistent with Penrith s broad adventure based activities, the 2017 conference theme is Your Adventure Starts Now. For more information please visit penrith.nsw.gov.au/algwa2017 3

4 PLATINUM SPONSOR $10,000 investment ONE AVAILABLE GALA DINNER SPONSORSHIP Acknowledged as the primary sponsor of the Conference Dinner. Includes naming rights. A 10 minute presentation at the event. Event schedule will be confirmed before the date. Speaker s presentations and notes require pre-approval. CONFERENCE LOGO PLACEMENT Company logo printed on all Conference material. Acknowledgement via media releases and advertisements. Acknowledgement throughout the Conference space. Company website link from Conference website page. Full colour ad in the conference program (artwork to be provided by sponsor), dimensions will be advised closer to the date. REGISTRATION Three delegate registrations including attendance to the Mayoral Welcome Reception and Conference Dinner. BANNER DISPLAY 1 x banner will be displayed at the registration desk in the main Conference room. 1 x banner will be displayed at the Welcome Reception and Conference Dinner. Banners to be supplied by the sponsor. EXHIBITION SITE 1 x single trade display area in the designated Conference exhibition hall. Package includes one clothed trestle table, one chair, power upon request. 2 x small display banners can be erected (up to 1.2m wide). All banners and promotional material to be provided by the sponsor. SATCHEL INSERTS Opportunity for two promotional items/ brochure to be included in the Conference satchel. DELEGATE DATABASE Electronic copy of the delegate database (only those delegates that provide permission for third party sharing and use). PENRITH CITY COUNCIL ALGWA NSW Sponsor Proposal

5 GOLD SPONSOR $5,000 investment ONE AVAILABLE WELCOME RECEPTION SPONSORSHIP Acknowledged as the primary sponsor of the Welcome Reception. Includes naming rights. A 5 minute presentation at the event. Event schedule will be confirmed before the date. Speaker s presentations and notes require pre-approval. CONFERENCE LOGO PLACEMENT Company logo printed on all Conference material. Acknowledgement throughout the Conference space. Company website link from Conference website page. Quarter page colour ad in the Conference program (artwork to be provided by sponsor), dimensions will be advised closer to the date. REGISTRATION One delegate registration including attendance to the Mayoral Welcome Reception and Conference Dinner. BANNER DISPLAY 1 x banner to be supplied by the sponsor. 1 x banner will be displayed at registration desk. 1 x banner be displayed at the Welcome Reception. Banners to be supplied by the sponsor. EXHIBITION SITE 1 x Single trade display area in the designated Conference exhibition location. Package includes one clothed trestle table, one chair, power upon request. 1 x small display banner can be erected (up to 1.2m wide). All banner and promotional material to be provided by the sponsor. SATCHEL INSERTS Opportunity for one promotional item/ brochure to be included in the Conference satchel. DELEGATE DATABASE Electronic copy of the delegate database (only those delegates that provide permission for third party sharing and use). 5

6 CONFERENCE LUNCH SPONSOR $1,750 investment TWO AVAILABLE CONFERENCE LUNCH Acknowledged as the primary sponsor of the Conference Lunch. Includes naming rights. CONFERENCE LOGO PLACEMENT Company logo printed on all Conference material. Company website link from Conference website page. Eighth page colour ad in the Conference program (artwork to be provided by sponsor), dimensions will be advised closer to the date. REGISTRATION One delegate registration including attendance to the Mayoral Welcome Reception and Conference Dinner. BANNER DISPLAY 1 x banner will be displayed at the Conference lunch. Banners to be supplied by the sponsor. EXHIBITION SITE 1 x single trade display area in the designated Conference exhibition hall. Package includes one clothed trestle table and one chair. 1 x small display banner can be erected (up to 1.2m wide). All banner and promotional material to be provided by the sponsor. Power is available at an additional cost. SATCHEL INSERTS Opportunity for one promotional item/ brochure to be included in the Conference satchel. PENRITH CITY COUNCIL ALGWA NSW Sponsor Proposal

7 GENERAL SPONSOR $1,500 investment UNLIMITED CONFERENCE LOGO PLACEMENT Company logo printed on all Conference material. Company website link from Conference website page. Eighth page colour ad in the conference program (artwork to be provided by sponsor), dimensions will be advised closer to the date. REGISTRATION One delegate registration including attendance to the Mayoral Welcome Reception and Conference Dinner. BANNER DISPLAY 1 x banner will be displayed at the Conference lunch. Banners to be supplied by the sponsor. EXHIBITION SITE 1 x single trade display area in the designated Conference exhibition hall. Package includes one clothed trestle table and one chair. 1 x small display banner can be erected (up to 1.2m wide). All banner and promotional material to be provided by the sponsor. Power is available at an additional cost. SATCHEL INSERTS Opportunity for one promotional item/ brochure to be included in the Conference satchel. *This package applies to all Councils bidding to host the ALGWA NSW Conference*. 7

8 LOCAL EXHIBITOR PACKAGE $250 investment The 2017 Australian Local Government Women s Association (NSW Branch) Annual Conference will be attended by delegates from the NSW local government sector. Seize the opportunity to display your local produce. Exhibition site available for two days. CONFERENCE PROGRAM Business name to be listed in Conference program. EXHIBITION SITE 1 x single trade display area in the designated Conference exhibition hall. Package includes one clothed trestle table and one chair. 1 x small display banner can be erected (up to 1.2m wide). All banner and promotional material to be provided by the sponsor. Power is available at an additional cost. PENRITH CITY COUNCIL ALGWA NSW Sponsor Proposal

9 SPONSORSHIP AGREEMENT FORM Please the completed form to Payment is not required with this form. You will be invoiced upon receipt. APPLICATION DETAILS Name of organisation ABN Contact person First name Surname Postal address Street number Street name Suburb Post code Contact phone number address SPONSORSHIP DETAILS Platinum Sponsor Package (one only) $10,000 Gold Sponsor Package (one only) $5,000 Conference Lunch Sponsor Package (two available) $1,750 General Sponsor Package $1,500 Local Exhibitor $250 Government body Value of Sponsorship Package (amount inc GST) AGREEMENT Upon receipt of your sponsorship application form, Penrith Council will issue a tax invoice for the full amount. I agree to the payment and terms and conditions described for sponsorship for the 2017 ALGWA Conference. Signature Date Print name 9

10 TERMS AND CONDITIONS The details in this document are correct at the time of printing. Penrith Council does not accept responsibility for any changes that may occur. Please note that the delegate list will only include contact details of those delegates who have given consent for the release of their demographic information, as per Australian policy laws. Placement and size of logos included in the Conference material will be at the discretion of 2017 ALGWA NSW Events Team and will reflect the level of support given by your organisation. All signage will be designed to suit the requirements of the venue. All company representatives must complete a Conference registration form. All company representatives attending and participating in the Conference must register and pay the nominated registration fee. Unless it is part of your sponsorship package. A completed and signed Sponsorship Confirmation Form must be submitted to initiate sponsorship. A tax invoice will be provided upon receipt of confirmation form. Placement within the Conference trade display area is at the discretion of the organisers who may make changes at any time due to logistics and safety reasons or otherwise. CANCELLATION POLICY: Once sponsorship is confirmed: Due to the considerable administration associated with the Conference, a cancellation fee equivalent to 50% of the full payment amount will be incurred should confirmed agreements be cancelled prior to 24 February Cancellations after 24 February 2017, confirmed sponsors will pay a cancellation fee equal to 100% of the full payment amount of the confirmed agreement. All requests for cancellations must be made in writing to Shelley Lee, shelley.lee@penrith.city PENRITH CITY COUNCIL ALGWA NSW Sponsor Proposal

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12 Penrith City Council, 601 High Street, OR PO Box 60, PENRITH NSW shelley.lee@penrith.city w visitpenrith.com.au