Oregon State University Panhellenic Council

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1 June 1, 2016 Location: XΩ Guests Call to Order 7:36pm Creed Roll Call Approval of Previous Meeting Minutes KAΘ moved to approve the minutes from the last meeting. The motion was seconded. The motion passed unanimously. Officer Reports President- Breakfast Club Thank you to everyone who came out to support this effort! Probably going to be about every two weeks from here on out Need good phone number to reach Presidents at Going to be necessary during recruitment in the fall Text Gabi with your name, her number will be on the Facebook page Contact Lauren or myself if your chapter house can be used for house tours during START sessions! Please pick you your scholarship plaques after council VP of Regulations and Judicial- Voting on the social registration policy in old business VP of Recruitment- Recruitment video footage is done and it is now will be done tomorrow. in the editing process. Recruitment roundtable went great! I will be at all START sessions promoting Greek life this summer. Registration is going live today for formal recruitment! VP of Administration- Still waiting on: Chapter introductions and photos from Chi Omega Chapter photo from Alpha Chi Omega Feel free to send me any Greek Week photos VP of Finance-

2 June 1, 2016 Location: XΩ Bills due today!!! 10% late fee for checks I do not have at the end of council VP of New Member Services- PanhellenicVP- New Member 101 October 9 th, 12 pm in Milam Auditorium Mandatory for all new members. Includes and introduction to UGC, NPHC and what is expected of new members Weekend after bid day and jump day Around 72 new members joined through COB this past term VP of Programming- Thank you to those who attended the Greek Awards Ceremony Greek Week was a success! Special shout out to Morgan for putting the entire week on! Suggestions on Fall term programming events that you'd find beneficial? me. VP of Campus Relations- Greek Week Thank you to all that came out and participated! Please send suggestions and what you would like to see to Campus Relations . Panhellenic Woman/Underclassman of the Year Congrats to Rebecca Armstrong and Sadie Kasiah! Sister Sororities Keep it up! Send in pictures VP of Community Service- Voting on donation in old business Good job on your support of the Breakfast Club Look out for Community Service roundtables next term VP Recruitment Assistant-

3 June 1, 2016 Location: XΩ Gamma Chi meetings are going well VP of Scholarship- Send in suggestions for academic workshops in the Fall Good luck on finals! Advisor Announcements- Final day to update rosters on the SLI database is Monday, June 6! Chapter presidents will be locked out of making changes after this date so the spring grade report can be compiled. Remember that all announcements that are made during Panhellenic business meetings are documented in the meeting minutes and distributed to your NPC Delegates. I ll be out of the office June 3-13, I ll be available via or cell phone ( ) Old Business Social Registration Bylaw Amendments See attachment AXΩ moves to strikeout the word approval. The motion was seconded. The motion passed unanimously. (See Table A) Alisha Gaffney moved to have a ballot vote for the adoption of Appendix 4 as amended. (See attachment A) The motion was seconded. The motion passed. (See Table B) Circle of Sisterhood Donation Ashley Owens moved to donate $750 to Circle of Sisterhood. The motion was seconded. The motion passed unanimously. (See Table C) New Business Announcements Chapter Reports ΑΧΩ: Had a successful house dance two weekends ago. Phil ranined out. Held and all house photoshoot on Monday with cupcake sisterhood afterward. 34 seniors went though hall of commitment.

4 June Feb. 1, Location: ΚΑΘ XΩ ΑΓΔ: Had senior appreciation this week. Invited three new members from COB. Studying hard for finals. ΑΟΠ: Having a study party with KKΓ Sunday. Rented multiple study rooms for finals. ΑΦ: Spring house dance was a few weekends ago. Had senior week last week. Participated in the Breakfast club cleanup. Freshman won basketball tourney. Initiated 10 new members ΧΩ: Spring philanthropy this Friday, Chi-O Smash. Everyone is invited. Having a studying and yoga in the park sisterhood. Having Star Wars study break. Three members are attending convention over the summer. ΔΔΔ: Had senior brunch and senior willing a week ago. Had the Beavs Give a Dam programming. ΔΓ: Had sisterhood with KΔ and made tie blankets for children s hospital. Had the Tinkles over for Monday night dinner. ΚΑΘ: Spring house dance was a success. Having a movie sisterhood outside. Senior transition last night. Three members going to convention over the summer. ΚΔ: Had an alumnae event Tea with Kappa D. Seniors inducted into alumnae chapter. Participated in CADRVA run Saturday. ΚΚΓ: Initiation was week 8. Barn dance is Friday. Celebrated seniors last week. Studying with AOΠ. Sending three members to convention ΣΑ: Absent ΣΚ: Made Pahenllenic sister s cards for a sisterhood. Holding a float the river sisterhood Saturday. Had moving to alumnae ceremony a few weeks ago. Saturday is the last senior event. Adjournment 8:22pm

5 June 1, 2016 Location: XΩ Table A Chapter Alpha Chi Omega Alpha Gamma Delta Alpha Omicron Pi Alpha Phi Chi Omega Delta Delta Delta Delta Gamma Kappa Alpha Theta Kappa Delta Kappa Kappa Gamma Sigma Kappa Vote Table B Chapter Alpha Chi Omega Alpha Gamma Delta Alpha Omicron Pi Alpha Phi Chi Omega Delta Delta Delta Delta Gamma Kappa Alpha Theta Kappa Delta Kappa Kappa Gamma Sigma Kappa Vote No No No No No

6 June 1, 2016 Location: XΩ Table C Chapter Alpha Chi Omega Alpha Gamma Delta Alpha Omicron Pi Alpha Phi Chi Omega Delta Delta Delta Delta Gamma Kappa Alpha Theta Kappa Delta Kappa Kappa Gamma Sigma Kappa Vote

7 Appendix 4. Social Policy Section 1: Purpose a. We, the women of the at Oregon State University use this document as a reflection of the high standard we uphold. We place high value and esteem on the Panhellenic Community and thus respect each member s individual chapter, its property, and its member s safety. We understand the right for each member to take responsibility for her own actions and understand every individual is a representation of the Greek Community as a whole. b. Follow the policies that are set by the bylaws c. Follow national/international sorority policies d. Make certain that all City, County, State and Federal laws are followed e. Adhere to the OSU student code of conduct f. All Chapters and colonies members recognized by the fall under the jurisdiction of the Events Policy and are expected to abide by its regulations. g. Forms, as referred to in this article, may be found online on the Oregon State Panhellenic website. Section 2: Definition of Terms a. The term event will be interpreted as any event social in nature sponsored by a Chapter at Oregon State University. b. The term premeditated will be interpreted as planned or deliberated. Section 3: Event Types a. All premeditated social events with a third party venue. I. All events much be registered with the. Events must be registered by 5:00 p.m. at least 14 calendar days before the event. Vice President Regulations and Judicial will review registrations and notify the president of approval successful completion. II. Alcohol may only be served by third party vendors at all premeditated social events taking place a third party venue Section 4: Enforcement a. Violations of the Events Policy shall be sent through the judicial process as outlined in the Panhellenic bylaws Article XII and/or the Student Conduct Hearing Board. Section 5: Good Faith a. It is recognized that this policy cannot address, in specific fashion, all possible social situations that may occur. When this policy is not specific on a particular point, the

8 Chapters and their members are expected to conduct their events and themselves in the spirit of social responsibility expressed in this policy.

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