MISSOURI STATE UNIVERSITY COACHES COMPLIANCE MANUAL

Transcription

1 MISSOURI STATE UNIVERSITY COACHES COMPLIANCE MANUAL

2 Coaches Compliance Manual TABLE OF CONTENTS SECTION 1 (Pages 4-6) GENERAL INFORMATION 1-1 Office of Athletics Compliance Responsibilities 1-2 Compliance Mission Statement 1-3 Athletic Department Mission Statement 1-4 Phone List SECTION 2 (Pages 7-15) CONTACTS/EVALUATIONS 2-1 Recruiting Periods 2-2 Telephone Calls and Logs 2-3 Contact/Evaluations 2-4 Permission to Contact Letter 2-5 Countable Coaches Designation SECTION 3 (Pages 16-39) OFFICIAL VISITS 3-1 Official Visit Request Form 3-2 Required Official Visit Letter 3-3 Graduation Rates 3-4 Official Visit Itineraries 3-5 Official Visit Host Instructions 3-6 Prospect Acknowledgements 3-7 Prospect Mileage Reimbursement 3-8 Official Visit Reconciliation Checklists 3-9 Unofficial Visit Log SECTION 4 (Pages 40-41) NATIONAL LETTER OF INTENT 4-1 Signing Dates 4-2 National Letter of Intent 4-3 Financial Aid Contract Requests SECTION 5 (Pages 42-49) ELIGIBILITY 5-1 Transfer Worksheets 5-2 NCAA Team Rosters 5-3 Certified to Practice and Compete Reports 5-4 Participation Reports SECTION 6 (Pages 50-51) FINANCIAL AID 6-1 Squad Lists SECTION 7 (Pages 50 63) TEAM INFORMATION 7-1 Declaration of Playing Season 7-2 Monthly Play/Practice Log

3 7-3 Change of Status Form 7-4 Occasional Meal Form 7-5 Team Travel Restrictions 7-6 Outside Competition 7-7 Promotional & Fund-Raising Activities SECTION 8 (Pages 64 75) CAMPS/CLINICS & LOCAL SPORTS CLUES 8-1 Camp/Clinic Packet 8-2 Local Sports Club 8-3 Outside Income Form SECTION 9 (Page 76) REPORTING VIOLATIONS 9-1 Procedures for Reporting a Violation

4 GENERAL INFORMATION OFFICE OF ATHLETICS COMPLIANCE RESPONSIBILITIES Kyle Yates Associate Athletics Director for Compliance Office: Cell: Fax: *Oversees all day-to-day operations for Compliance *Enforcement *Publications *Compliance Education with Coaches, Student-Athletes, Boosters, and Athletics Department Staff *Eligibility Issues/Clearinghouse issues *Transfer Issues *High School Transcript Evaluations *Official Visit Approvals/Addition of prospects to IRL *Camps & Clinics *Student-Athlete Employment *Donation Requests/Student-Athlete Appearances *E-Newsletters (Student-athletes, Coaches, Athletics Department Staff) *Agents *Financial Aid Issues *Recruiting Monitoring (Official Visits, Unofficial Visits and Telephone Logs) *Roster Management Add/Drop to rosters *Financial Aid Contracts & National Letter of Intents *Special Assistance Fund/Student-Athlete Opportunity Fund *Playing and Practice Seasons (Practice Logs) *Awards *Compliance Website Joan Newman Administrative Assistant for Compliance Office: Fax: *Office Management *Additions/Deletions of prospects on Clearinghouse IRL *Roster Management Add/Drop to rosters *Expense Forms, Purchase Orders, etc. *Liaison to Financial Services, Facilities, etc.

5 GENERAL INFORMATION OFFICE OF ATHLETICS COMPLIANCE MISSION STATEMENT The Office of Athletics Compliance coordinates and functions within the scope of the University s compliance efforts and acts as a resource center to coordinate, monitor and verify compliance with all NCAA requirements and to educate various constituencies of the University and the athletics community regarding NCAA regulations. In addition, the Office of Athletics Compliance provides educational programming and support to ensure all individuals involved with the athletics program fully understand the University s compliance expectations. It is the responsibility of the Office of Athletics Compliance to ensure the demands of the NCAA and the University s compliance efforts are properly supported. COMPLIANCE POLICY STATEMENT Missouri State University is committed to the principle of institutional control in operating its athletics program in a manner that is consistent with the letter and the spirit of the NCAA, Conference and University rules and regulations. The University s commitment is to maintain control of its athletics programs through responsible administrators, faculty and outside constituents to educate coaches, staff, student-athletes and other individuals involved with the athletics program in their institutional responsibilities under the rules. As well as to develop operating systems within the athletics department and the University which provide guidance in how to work within the rules and to discover and report any violations which may occur. MSU ATHLETIC DEPARTMENT ABRIDDGED MISSION STATEMENT Missouri State University (MSU) is committed to an intercollegiate athletics program that complements the mission of the University and operates in accordance with the principles and regulations of the National Collegiate Athletic Association (NCAA). As a member of various athletics conferences, Missouri State University is committed to academic and athletics excellence, sound fiscal management practices, enhancement of the physical and educational welfare of student-athletes, equal opportunity, character development, principles of amateurism, as well as the fundamental values of sportsmanship, civility and the common virtue of good citizenship. The Department of Intercollegiate Athletics: * Focuses on the well-being of the student-athlete * Provides Division IA programs for men and women in which the participants have a successful competitive experience * Supports a meaningful academic experience leading to graduation * Develops support for the university among its many constituents * Is committed to the philosophy and principles of the NCAA, the Missouri Valley Conference and the University * Is committed to providing equitable opportunities for all student-athletes and athletic department personnel, including women and minorities

6 GENERAL INFORMATION ADMINISTRATION PHONE NUMBERS Office Kyle Moats, Athletics Director Brenda Espy Casey Hunt, Senior Assoc. Athletics Director, SWA Laura King Kyle Yates, Assoc. Athletics Director-Compliance Joan Newman Dan Raines, Director of MJW Academic Ach. Center Deborah O Neal, Asst. Athletics Director for Business Kevin Greim, External Relations/Bears Fund Julie Wright Rick Kindhart, Asst. AD for Ath. Communications Jim Penkalski, Director, Athletic Training Jim Hutter, Faculty Athletic Representative Baseball Keith Guttin M Basketball Paul Lusk W Basketball Kellie Harper Field Hockey Gabby Gomez-Sosa Football M Golf Neal Stafford W Golf Kevin Kane M Soccer Jon Leamy W Soccer Rob Brewer Softball Holly Hesse W/M Swimming Dave Collins W Track Ron Boyce Volleyball Melissa Stokes

7 PHONE CALLS/CONTACTS/EVALUATIONS Recruiting Periods Contact Period: NCAA Bylaw A contact period is that period of time when it is permissible for authorized athletics department staff members to make in-person, off-campus recruiting contacts and evaluations. Contact: NCAA Bylaw A contact is any face-to-face encounter between a prospect or the prospect s parents, relatives or legal guardian(s) and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of a greeting. Any such face-to-face encounter that is prearranged or that takes place on the grounds of the prospect s educational institution or at the site of organized competition or practice involving the prospect or the prospect s high school, preparatory school, two-year college or all-star team shall be considered a contact, regardless of the conversation that occurs. In-person, off-campus only on or after July 1 of Junior year except for men s basketball. In men s basketball, off campus recruiting contacts shall not be made with an individual before the opening day of his junior year in high school. Evaluation Period: NCAA Bylaw An evaluation period is that period of time when it is permissible for authorized athletics department staff members to be involved in off-campus activities designed to assess the academic qualifications and playing ability of prospects. No in-person, off-campus recruiting contacts shall be made with the prospect during an evaluation period. Evaluation: NCAA Bylaw Any off-campus activity designed to assess the academic qualifications or athletics ability of a prospect, including any visit to a prospect s educational institution (during which no contact occurs) or the observation of a prospect participating in any practice or competition at any site off campus activity used to assess academic qualifications or athletic ability. Recruiting Period Men s Basketball: In Men s Basketball, a recruiting period of time when it is permissible for authorized athletics department staff members to make in-person, off campus recruiting contacts and evaluations. Quiet Period: NCAA Bylaw A Quiet period is that period of time when it is permissible to make in-person recruiting contacts only on the member institution s campus. No in-person, off-campus recruiting contacts or evaluations may be made during the quiet period. Dead Period: NCAA Bylaw A dead period is that period of time when it is not permissible to make in-person recruiting contacts or evaluations on or off the member institution s campus or to permit official or unofficial visits by prospects to the institution s campus. The provision of complimentary admissions to a prospect during a dead period is prohibited, except as provided by Bylaw for a prospect that visits an institution as part of a group. During such a dead period, a coaching staff member may not serve as a speaker at or attend a meeting or banquet at which prospects are in attendance, except as provided in Bylaw , and may not visit the prospects educational institutions. It remains permissible, however, for an institutional staff member to write or telephone prospects during such a dead period.

8 TELEPHONE CALLS & LOGS Sophomore Year Junior Year Senior Year Football NO CALLS 1 phone call between April 15 and May 31 1 phone call per week after September 1 outside a contact period. **Unlimited phone calls during a CONTACT Period Men s Basketball Women s Basketball WCC/W. Track, and Swimming All other Sports Unlimited starting June 15 after completion of the Sophomore year NO CALLS Unlimited Unlimited beginning September 1 of Junior Year. **Except during July when calls are prohibited. Unlimited Unlimited NO CALLS NO CALLS 1 phone call per week starting July 1 prior to Senior year outside a contact period **Unlimited During CONTACT Period for WCC and WTR. NO CALLS Unlimited beginning September 1 of Junior Year. Unlimited Exceptions (unlimited calls): 5 days before Official Visit, on the day of the coaches off-campus contact with prospect, and on the initial signing date of the N.L.I. and the 2 days immediately following the initial signing date. Football - May have unlimited call for the 48 hours prior and after the initial signing date of the NLI DUE DATES FOR TELEPHONE LOGS (Any logs turned in after the indicated dates will be considered LATE!) Aug. - Sep. 8 Sep. - Oct. 6 Oct. - Nov. 3 Nov. - Dec. 8 Dec. - Jan. 12 Jan. - Feb. 9 Feb. - Mar. 9 Mar. - Apr. 6 Apr. - May 4 May - June 8 June - July 13 July - Aug. 10

9 Weekly Summary of Telephone Calls Please submit a copy to the Office of Athletics Compliance on a monthly basis. Sport: Coach: Week of: General Rule: Once per Week (Sunday Saturday) NOTE Exceptions: 1) 5 days prior to an official visit, 2) Initial Date of signing NLI & 2 days immediately following, 3) subsequent to the day on which PSA signs the NLI, or 4) The day of an off-campus, in person contact. Date/Time/Length of Call Name of Prospect Phone # HS (Jr. or Sr.) or College Prospect Call Made By/Calls made from: O-Office, H-Home, C-Cell Circle Spoke with = SW OR left message=lm SW: PSA or Parent (Recruiting) / LM Exception # (if applicable) SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM SW: PSA or Parent (Recruiting) / LM I have reported all phone calls with prospects or their parents during the time period indicated. I affirm that I have complied with all NCAA, conference and MSU rules in my recruitment of these prospects. Signature of Coach _ Date

10 CONTACTS & EVALUATIONS ALL CONTACT/EVALUATION LOGS MUST BE TURNED IN ON A MONTHLY BASIS TO THE OFFICE OF ATHLETICS COMPLIANCE Football: Contacts: * 6 in-person, off-campus recruiting contacts per prospect at any site * No more than 1 per week during a contact period Evaluations: * 42 Evaluation Days during Fall Evaluation Period *168 Evaluation Days during Spring Evaluation Period * No more than 3 evaluations per Academic year * Not more than 1 evaluation may be used during the fall and not more than 2 may be used during the April 15 through May 31 period (1 eval. to assess athletics ability and 1 eval. to assess academic qualifications) Basketball: WOMEN S BASKETBALL: * A total of 7 recruiting opportunities (contacts and evaluations combined) per prospect per academic year * Limited to 112 recruiting person days during the academic year contact & evaluation periods. * Practice/Competition Site Restrictions * All communication with prospect prohibited during July evaluation period (unless they ve signed an NLI) * Evaluations at non-scholastic events and non-institutional camps or clinics that occur on a Division 1 Campus are prohibited. MEN S BASKETBALL: * A total of 7 recruiting opportunities (contacts & evaluations combined) per prospect per academic year. * Limited to 130 recruiting person days during the academic year contact & evaluation periods * Practice/Competition Site Restrictions * All communication prohibited during a certified event. All Other Sports: * 50 evaluation days in softball August 1 July 31. * 80 evaluation days in women s volleyball or women's sand volleyball August 1 July 31 * 7 recruiting opportunities per PSA, including no more than 3 off-campus contacts during a PSA s senior year * A school administrator s approval required prior to visiting a prospect s school while classes are in session, or prior to any contact with a prospect at the prospect s school. NO INSTITUTION shall make contact with a student-athlete of another NCAA or NAIA 4-year collegiate institution without first obtaining written permission of the first institution s Athletic Director regardless of who makes the initial contact.

11 Monthly Summary of Contacts and Evaluations Please submit a copy to the Office of Athletics Compliance on a monthly basis. Sport: Coach: Month: Name of the Prospect or Parent Contact (C), Evaluation (E) Date Type of Period: Contact = C; Evaluation = E Persons Present (contacts only) City, State Site Approved by (school-site contacts only) I have reported all contacts and evaluations with prospects or their parents during the time period indicated. I affirm that I have complied with all NCAA, conference and MSU rules in my recruitment of these prospects. Signature of Coach _ Date

12 FOUR-YEAR COLLEGE PROSPECTS If at any time you become interested in a four-year college prospect Or They contact you, It is not permissible to speak with them Unless a Permission to Contact letter is on file in the Office of Athletics Compliance When another University grants Permission to Contact When the Office of Athletics Compliance receives a Permission to Contact letter granting Missouri State University permission to contact a four-year college prospect, an is sent to the sport specific coach alerting them of the permission. If the coach receives the Permission to Contact directly, then it is the coach s responsibility to forward a copy to the Office of Athletics Compliance prior to making any contacts with the four-year prospect. When a MSU Coach wants Permission to Contact If a MSU coach would like to contact a four-year prospect, they must request the Office of Athletics Compliance to send a Permission to Contact letter to the other institution. Upon receiving approval/denial from the institution, the information is forwarded to the Coach by the Office of Athletics Compliance.

13 COUNTABLE COACH DESIGNATION NCAA Bylaw 11.7 places limitations on the number of coaches we can employ and the specific duties they can perform. Because we are required to officially designate our current coaches, the Countable Coaches Designation form must be completed and returned to the Office of Athletics Compliance at the start of each academic year. Should this list change during the academic year, the Office of Athletics Compliance must be notified immediately. Reminder: All volunteer coaches and Directors of Operations must take the NCAA Coaches Certification Exam, even though they are NOT permitted to recruit off-campus.

14 STAFF CERTIFICATION SPORT: Please list your staff for the academic year. (Please Print/Type Names) Year: HEAD COACH* ASSISTANT COACH(s)* 1. _ 2. _ 3. _ 4. _ 5. _ 6. _ 7. _ 8. _ 9. _ 10. _ DIRECTOR OF OPERATIONS ADMINISTRATIVE ASSIST. UNDERGRAD STUDENT ASST. VOLUNTEER ASSIST. MANAGERS 1. _ 2. _ 1. _ 1. _ 1. OUTSIDE CONSULTANT(s) 1. _ 2. _ * Must pass the NCAA Coaching Certification Exam. COUNTABLE COACH: An athletics department staff member must count against coaching limits as soon as the individual participates (in any manner) in the coaching of the intercollegiate team in practice, games or organized activities directly related to that sport, including any organized staff activity directly related to the sport. VOLUNTEER COACH: Any coach who does not receive compensation or remuneration from the institution s athletics department or any organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the institution s athletics program (e.g., booster club, athletics foundation association). The individual is prohibited from contacting and evaluating prospective student-athletes off campus or from scouting opponent s off-campus. The individual may receive a maximum of two complimentary tickets to home athletics contests in the coach s sport. UNDERGRADUATE ASSISTANTS: Any coach who is an undergraduate student-athlete who has exhausted his/her eligibility in the sport or has become injured to the point that he/she is unable to practice or compete ever again, and who meets the following criteria: is enrolled at the institution at which he/she participated in intercollegiate athletics; is participating as a student-coach within the five-year eligibility period; is completing the requirements for his/her baccalaureate degree; is a full-time student, unless during his/her final semester of baccalaureate program; is receiving no compensation or remuneration from the institution other than the financial aid that could be received as a student-athlete and expenses incurred on road trips that are received by individual team members; and is not involved in contacting and evaluating prospective student-athletes off campus or scouting opponents off campus. (Unlimited) USE OF OUTSIDE CONSULTANTS: An institution may use or arrange for a temporary consultant to provide in-service training for the coaching staff, but no interaction with student-athletes is permitted unless the individual is counted against the applicable coaching limits. X H e a d C o a c h PLEASE RETURN TO KYLE YATES BY September 1

15 Make one copy and keep it in your files. Staff Certification must be kept up to date when any of your staff changes. Send any updates to the Office of Athletics Compliance immediately Championship Subdivision Football There shall be a limit of 11 coaches of any type who may be employed by an institution in championship subdivision football. (Revised: 1/10/91 effective 8/1/92, Revised: 1/16/93, 1/9/96, 1/12/04 effective 8/1/04, 12/15/06) Contact and Evaluation of Prospects Off Campus There shall be a limit on the number of coaches who may be employed by an institution and who may contact or evaluate prospective student-athletes off campus at any one time in each sport, as follows: (Revised: 1/10/91 effective 8/1/92, Revised: 1/9/96 effective 8/1/96, 1/12/04 effective 8/1/12, 8/11/11) Limit on Limit on Off-Campus Recruiters At Any Number of One Time Coaches Baseball # 3 Basketball, Men*# 4 Basketball, Women# 4 Field Hockey # 3 Football (FCS) 11 Golf, Men # 2 Golf, Women # 2 Soccer, Men # 3 Soccer, Women # 3 Softball, Women # 3 Swimming and Diving, Men* # 3 Swimming and Diving, Women*# 3 Cross Country/Track and Field, Women # 3 Volleyball, Women # * An institution that conducts men s and women s swimming and diving programs may employ either one restricted coach each for both men s and women s swimming and diving or, in lieu of two restricted coaches, one head or assistant coach (with no limitations on earnings per Bylaw ) to coach both men and women divers. * For an institution that conducts men s and women s swimming and diving programs and employs one head or assistant coach for men and women divers in lieu of two restricted coaches, the diving coach may contact or evaluate prospects off campus in addition to the two men s and two women s coaches. # It is permissible for a coach to leave campus to engage in off-campus contact or evaluation before another coach who is off-campus actually returns to campus, provided the total number of coaches recruiting on behalf of the institution at any time do not exceed the permissible number. * Men s Basketball There is a limit of three institutional coaching staff members who may contact or evaluate prospects off-campus at the same time, both during the academic year and during the July evaluation period.

16 OFFICIAL VISIT REQUEST FORM Checklist for an Official Visit Request Form Official Visit Request Form: Completed by any coach who arranged the visit High School or College transcript received PSAT/SAT/PACT or ACT scores have been received Request Form Submitted to the Office of Athletics Compliance no later than 2 weeks prior to visit Verified and approved by the Office of Athletics Compliance Prospect is registered with the NCAA Eligibility Center and is on our IRL NOTES: * Be aware that Missouri State University may only pay for one campus visit per prospect * Test scores must come from tests taken on a national date under national conditions * Score must be presented in writing through a high school academic transcript (official or unofficial) or a testing agency document * A separate Official Visit Request form must be completed for each prospect * Missouri State University MAY NOT provide an expense paid visit to a prospect that has NOT presented a PSAT, SAT, PACT, or ACT test score taken on a national testing date under national testing conditions and presented a high school or college academic transcript * The prospect MUST be registered with the NCAA Eligibility Center and must also be placed on our IRL prior to approval for the official visit For recruiting purposes, you should keep a copy of the Official Visit Letter in the prospect s file or in one central location where all Official Visit paperwork is kept

17 OFFICIAL VISIT PRE-APPROVAL & SUMMARY FORM Submitted By: _ Date:_ Please List the true 48 Hours of the visit. ARRIVAL: Semester/Year Seeking enrollment at MSU: DOB: DEPARTURE: Possible Major: Name of Prospect: SSN: Sport: Home Address: Home Phone #: city state zip COACHES - COMPLETE THIS SECTION BEFORE YOU SUBMIT IT FOR APPROVAL ALL OF THE FOLLOWING MUST BE COMPLETED PRIOR TO AN EXPENSE-PAID VISIT This includes all freshman and transfer students Date the List of NCAA Banned Substances Sent (or web address provided) to PSA Date the Graduation rate and GSR report sent to PSA PSA applied to Elig. Center (Clearinghouse) PSA is listed on your sport's IRL with the Elig. Center HS /Transfer transcript(s) is on file in Compliance Office Test score is on file in the Compliance Office If test score is not from a national testing date, is documentation of a learning disability on file with the NCAA Elig. Center/Compliance Office? HIGH SCHOOL SENIOR School Attending:_ Address: _ city state zip Core GPA: SAT Score (Math and Eng. Only): ACT Score (Sum): TRANSFER School Attending: _Address: city state zip International S-A? yes no Date of High School Graduation (mo/yr): Type of Transfer: (circle one) o o 2-4 o 4-4* Divison I-A, I-AA, II, III? Scheduled to receive degree? Yes No If yes, when? Degree? AA AS AGS Is the degree required? Yes No Is the above student-athlete a: (circle one) Qualifier Non-Qualifier *Has an Athletic Transfer Release Form been sent to his/her current institution requesting permission to contact this studentathlete and to gather information regarding eligibility status? YES (please attach form) NO Not Applicable Eligibility used including this year: Years of eligibility remaining: Attach copies of the student-athlete's transcripts including current and/or final semester enrolled. Term/Yr (i.e. Fall '02) Academic Institution Part- Time Full Time 2 Yr 4 Yr Practiced Competed Received Aid MUST BE FILED IN THE COMPLIANCE OFFICE Visit Approved (Yes / No) May be approved by: Kyle Yates or Casey Hunt APPROVED BY: Date: _

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19 REQUIRED OFFICIAL VISIT LETTER Checklist for an Official Visit & MSU Official Visit Policies Every prospect making an Official Visit to Missouri State University s campus is given a letter from the Office of Athletics Compliance when they arrive on campus indicating the following: Official Visit Letter from Compliance Letter provides online link for NCAA Website for List of Banned Substances Missouri State University Graduation Rates Length of Visit Indication that visit to MSU is one of a maximum of 5 paid visits Missouri State University On-Campus Official Visit Policies Part of the MSU Official/Unofficial Visit Policy that is mandated by the NCAA MSU Official Visit Policies outlines to prospect prior to visit. Must be provided with the REQUIRED Compliance letter to the prospect prior to the visit. NOTES: The following is the required letter from Compliance. Copies will be provided with your Official Visit packet for each prospect. Coaches can send their own Official Visit letters, however, the Compliance letter and corresponding documents are a requirement and must be given to each prospect. For recruiting purposes, you should keep a copy of the Official Visit Letter in the prospect s file or in one central location where all Official Visit paperwork is kept

20 Dear Prospect and Parents: The Missouri State University Athletics Department and coaching staff are pleased you have decided to accept our invitation for an official visit to Missouri State University. We are committed to recruiting with the highest standards and in an effort to ensure that your visit is beneficial and productive, the MSU Athletics Department has established some guidelines for your visit. Please read the enclosed Official On-Campus Recruiting Visit Policy. Upon acceptance of these guidelines and your arrival on campus, you will be asked to sign a Prospect Acknowledgement form which will be provided to you by our coaching staff. The letter is also to notify you that your visit will be no more than 48-hours in duration. Missouri State University is financing either partially or in whole your visit to our campus. Please remember that you are only allowed five official visits in total. Information regarding banned substances may be found thru visiting or This allows you to become informed about the risks of nutritional supplements prior to your college enrollment. In addition we would also like to direct your attention to a compilation of our graduation data which can also be found on those websites. I wish you the best on your official visit to Bears Country! If you have any questions feel free to contact the Office of Athletics Compliance at Sincerely, Kyle Yates Associate Athletics Director for Compliance Enclosures: Official On-Campus Recruiting Visit Policy

21 Administering Guidelines for Official Visits Recruiting Philosophy Missouri State University is committed to following the guiding principles for official visits consistent with NCAA, conference and institutional rules and regulations. The commitment extends to the recruiting policies and procedures of the athletics department for prospective student-athletes. The athletics department, university, coach, staff and studentathletes will make every effort to promote the academic and athletic missions of the institution during a campus visit. Institutional control is the top priority for Missouri State in regard to all aspects of our intercollegiate athletics programs. The recruiting philosophy is to provide a mutual exploration by the prospective student-athlete and institutional personnel to determine whether the institution and the prospective student-athlete are a good fit for each other. While the focus of a visit often is highlighted by athletics factors, the overall premise for the campus visit must be that the prospective studentathlete is making a decision about where to pursue his or her athletic and academic future. Student-athletes who serve as a student host must understand that they are an official representative of the Department of Athletics and Missouri State University. Therefore, appropriate conduct is expected at all times. Philosophy Official on-campus recruiting visits provide an opportunity for prospective student-athletes to view the campus and surrounding community, review academic programs and services, tour athletics facilities, and meet faculty, administrators, admissions department staff, athletics department staff, coaches, students and student-athletes. The official on-campus visit also provides coaches and current student-athletes the opportunity to become acquainted with prospective student-athletes. The MSU Athletics Department Official On-Campus Recruiting Visit Policy facilitates the positive accomplishment of these opportunities. Development of Policy The institution formed a committee as a result of the adoption of NCAA legislation in the summer of The committee consisted of coaches, administrators and faculty. Academic Component All official visits will include a significant educational component, including but not limited to academic advisors, attendance at classes, and a review of the university s academic expectations. The actual time spent on the educational component maybe dictated by the actual total time of the campus visit. All student-athletes who visit Missouri State will receive written materials outlining the institution s commitment to academics and support services available to all studentathletes. Monitoring of Official Visits The Intercollegiate Athletics Department shall take the following steps in administering and monitoring official visits by prospective student-athletes to Missouri State University. 1. Missouri State University guidelines for prospective student-athletes and their student hosts will be incorporated into the student-athlete handbook and the NCAA rules compliance manual. In addition, meetings with each team will be conducted each year to review the student-host responsibilities. A brief overview will be conducted during each student-athlete orientation session. 2. The guidelines will be provided to and discussed with all student-athletes during the orientation/certification meeting that is required for all student-athletes. In addition, guidelines will be reviewed with coaches at the rules compliance meeting each August.

22 3. Prior to hosting recruits, the student-athlete host will review the guidelines with the head coach and/or compliance officer and address any questions at that time. Each student-athlete host and coach will affirm by signature his/her understanding of the guidelines. 4. Each student host will be asked to reaffirm their understanding off all guidelines when they sign for student host monies. The signed guidelines form and the student-athlete host form must be submitted to the Office of Athletics Compliance at the conclusion of the official visit. 5. Prospective student-athletes will be provided with a copy of the guidelines upon their arrival on campus for an official visit. The prospective student-athlete will be required to read, understand and sign the guideline form. General Principles Guiding Campus Visits to Missouri State University NCAA regulations permit an institution to finance one official visit for a prospective student-athlete. The Associate AD for Compliance and the Head Coach will oversee the visit to insure adherence to applicable rules and regulations. NCAA legislation requires that an institution maintain written records for paid visits in all sports. The Associate AD for Compliance will maintain records for each official visit. Reimbursement for legitimate expenses associated with the official visit of a prospective student-athlete to MSU is allowable if the visit is approved in advance, and if such expenses are in compliance with NCAA and university rules and regulations. Transportation, Meals, Lodging and Entertainment Specific allowable expenses for transportation, meals, lodging and entertainment are as follows: 1. Actual round-trip transportation expenses by direct route from the prospect s home or school to the university by: a. Tourist or coach class airfare or commercial carrier; no private aircraft may be used; b. Personal car mileage as determined by the university rate allowance. 2. Transportation to and from the nearest airport to the university. During the visit to campus, a prospect may be transported in an institutional vehicle normally used for transportation. 3. On campus meal costs for a prospect, his/her parents/legal guardians, and spouse. Siblings are not allowed. 4. Accommodations for lodging in an on campus facility or in a local hotel/motel at a standard scale comparable with that of normal student life and only within the 30-mile radius of the campus. Lodging may not include special accommodations of any kind (i.e. Jacuzzis, suites, etc). 5. Entertainment may be provided only to the prospect and the prospect s parents/legal guardians or spouse and must take place within 30 miles of the campus. 6. Excessive entertainment is not permitted. Cash and the use of an automobile cannot be provided to the prospect. 7. A student host(s) can be given complimentary ticket to accompany a prospect to an athletics event. Tickets must be issued through a pass list. No hard tickets may be issued. 8. A maximum of three (3) complimentary tickets to an athletics event on campus may be provided to a prospect. Tickets must be issued through a pass list and issued on an individual game basis. 9. The prospect, parents or legal guardians may not be provided any souvenirs, such as shirts, photographs, jerseys, etc. 10. The visit cannot include any personalize recruiting aides (personalized jerseys, scoreboard presentations) and cannot include any game day simulations.

23 Missouri State University Student Host Receipt / Instructions Student Host (print) Prospect: _ Prospect: _ Sport: Official Visit Date: _ Official Visit Date: _ As a student host you serve as an ambassador for our university athletics teams. Your actions should reflect positively on the athletics department of Missouri State University. You have a responsibility to understand and abide by NCAA Bylaw and institutional regulations. Please carefully read the following rules. 1. You must be enrolled full-time and eligible for athletics competition at Missouri State. 2. The State of Missouri does not allow the consumption of alcohol for any individual under the age of 21. It is the student host s responsibility to discourage such use and report any violations to the coach. A coach may impose a curfew based upon the schedule of the prospect during his/her visit to campus. 3. The use of illegal drugs and any involvement in gambling/gaming activities are strictly prohibited during an official visit to Missouri State. 4. Missouri State prohibits the use of strippers or gentleman s clubs or the equivalent during an official visit. 5. Missouri State will not tolerate sexual harassment by anyone associated with its athletics teams including prospective student-athletes. 6. Several student-athletes may host a prospect, but only one student-athlete host may be provided a free meal if restaurant facilities are utilized. 7. Monies may be provided to cover entertainment expenses for both the student host and the prospect. These monies may not be used to purchase alcohol or drugs. 8. No cash may be given to the prospect or anyone else. 9. You may not provide the prospect with gifts of any value (i.e. souvenirs or clothing). 10. You may not use vehicles provided or arranged by any institutional staff member or booster. Do not allow a prospect to use your vehicle. A coach can provide you and the prospect with a ride during the official visit. 11. You may not transport the prospect, or anyone who accompanies the prospect on his/her visit more than 30 miles from campus. 12. You should not allow recruiting conversations to occur off campus between a prospect and a booster. If contact is made inadvertently, only an exchange of a greeting is permissible. 13. A prospect may participate in physical workouts or other recreational activities, provided such activities are not organized or observed by the coaching staff and not designated to test the athletic abilities of the prospect. 14. You may receive a complimentary ticket (no hard ticket) when accompanying a prospect to a campus athletics event. I certify that I have read and understand the above guidelines and hereby acknowledge the receipt of $ for the purpose of hosting the above named prospect(s). I understand that it is my responsibility to adhere to NCAA, Conference and Missouri State rules and regulations. _ Student Host Signature _ Head Coach s Signature _ Date _ Date

24 IDEAS FOR ENTERTAINTING PROSPECTS ON OFFICIAL VISITS Movies Shopping at the Mall Catch Phrase / Games Play station / Nintendo competitions Bowling Attending local events on campus or within the Springfield Area (i.e. theater, games) Playing cards Playing board games Video Rentals Various Activities through Student Activities (Comedy Night, Movie Night, Lectures, etc.)

25 {Date} {Prospective Student-Athlete Name} {Address} {City, State, Zip} Dear {Prospective Student-Athlete}, We are very pleased you have chosen to make an official visit to Missouri State University on {date} to evaluate our academic and athletics program. It is an honor for us to have you as our guest and we want to do everything we can to make your visit a positive and memorable experience. We are looking forward to showing you our campus and the opportunity to meet the people involved with our program. We are permitted to provide you and your parents (or legal guardian(s)) with lodging and meals. Further, we may provide you three complimentary admissions to home athletics contests. Please note however, that NCAA rules indicate that we cannot pay for any incidental hotel charges (e.g., long distance phone charges, movies). In addition, NCAA rules require that we inform you that your visit to campus may not exceed 48 hours from the time of your arrival on campus to the time of your departure from campus. Attached is a document that will provide you with some NCAA and MSU rules and regulations you should be aware of in order to avoid any action that may jeopardize your eligibility. Again, we are excited about your decision to visit the MSU campus and look forward to it with great anticipation. Sincerely, {Coach s Name} {Title}

26 Example Itinerary Friday, October 29th 1:50pm 2:30pm 4:15pm 5:00pm 5:15pm 7:00pm 9:00pm Missouri State University <Sport> <NAME> Official Visit Friday October 29 th -Sunday October 31 st Arrive at Springfield/Branson Regional Airport American Flt #3940~ Coach pick up Arrive HSC for Lady Bear / Bears Practice Parent/Legal Guardian(s) check-in at University Plaza; <PSA name> with <Host> to Dorm Coach pick up PSA/Parent/Legal Guardian(s) for Dinner Dinner at Cheddars Athletics Event <PSA name> with team to movie/bowling Saturday, October 30th 9:30am 11:00am 11:00am 12:00pm 1:00pm 3:00pm 4:00pm 4:50pm 5:00pm 6:30pm 9:45pm 10:30pm Sunday, October 31 st 8:00am 9:00am 10:32am Breakfast at Hemingways Meet at HSC for Campus Tour Campus Tour Stop at Student Union for Snacks Lady Bear / Bears Practice~ HSC Tour of Springfield with Coach Hotel/ <PSA name> to Dorm Coach pick up <parent/legal guardian, PSA> & <Student-Athlete> for Dinner Dinner at Houlihans. MSU Athletics Event <PSA Name> to meet with Coach ~ Locker Room Parent(s)/Legal Guardian(s) Hotel; <PSA name> with Team Breakfast at Holiday Inn University Plaza Depart for Airport Flight leaves Springfield/Branson Regional Airport American Flt. #3934 Host: <Student-Athlete Name> Choose to be a part of the MSU Family!!

27 OFFICIAL VISIT ITINERARY Checklist for an Official Visit Itinerary Completed by member of Coaching staff Official Visits Letter provided (keep a copy for prospect s file) Official Visit Approval Form already on file in Office of Athletics Compliance (keep a copy for prospect s file) Indicated official time the visit BEGAN and ENDED Submit the Itinerary with the Official Visit Expense Reimbursement Form to the Financial Services Office and submit a copy to the Office of Athletics Compliance at the conclusion of the visit TIPS: The top of the form is a general information section that can be completed by the Coach Although the questions are straightforward, you should keep track of all the people the prospect meets and when, as well as all meals and the cost A two page form must be signed by the Coach and the prospect at the conclusion of the visit and then submitted to the Office of Athletics Compliance Visit itineraries are different for each prospect NOTES: DATE AND TIME must be clearly noted to help the Office of Athletics Compliance track the 48 hours No contact may occur after the 48 hour time period If a Coach is transporting a PSA by auto, the return home must be included in the Official Visit 48 hour limit For recruiting purposes, you should keep a copy of the Itinerary in the prospect s file or in one central location where all Official Visit paperwork is kept

28 OFFICIAL VISIT ITINERARY TO BE COMPLETED BY COACH & PROSPECT AT THE CONCLUSION OF VISIT & SUBMITTED TO COMPLIANCE SPORT: HEAD COACH: HOST: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ OFFICIAL VISIT DATE/TIME BEGAN: / / AM/PM DATE/TIME ENDED: / / AM/PM DATE NOTIFICATION LETTER SENT: / / NAME OF PROSPECT: ADDRESS: CITY, STATE, ZIP CODE: SITE OF OFFICAL VISIT LODGING: MODE OF TRANSPORTATION: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ PARENTS MAKING VISIT: YES NO PARENTS NAME(s): MATERIALS PROVIDED TO PROSPECT DURING VISIT: Media Guide/Recruiting Brochure Game Program NCAA Educational Information Pre-enrollment Information Academic, Admissions material Questionnaire Summer Camp Brochure COMPLIMENTARY ADMISSIONS: DATE: EVENT: # OF ADMISSIONS: DATE: EVENT: # OF ADMISSIONS: List of Coaches/Athletic Dept. Personnel who met with PSA during Official Visit: Name: Title: Date: List of Non-Athletic Personnel (admissions/faculty/advisors) who met with PSA during Official Visit: Name: Title: Date:

29 MEALS ALL MEALS DURING AN OFFICIAL VISIT SHALL BE COMPARABLE TO MEALS CONSISTING OF STANDARD FARE AVAILABLE DURING ANY SODEXHO MEAL SELECTION IF ATTACHING OTHER DOCUMENTATION FOR THIS INFORMATION YOU MUST INCLUDE ALL INFORMATION THAT IS REQUIRED ON THIS FORM DATE: / / TIME COST LOCATION Who Ate am/pm TIME COST LOCATION Who Ate am/pm TIME COST LOCATION Who Ate am/pm TIME COST LOCATION Who Ate am/pm DATE: / / TIME COST LOCATION Who Ate am/pm TIME COST LOCATION Who Ate am/pm TIME COST LOCATION Who Ate am/pm TIME COST LOCATION Who Ate am/pm DATE: / / TIME COST LOCATION Who Ate am/pm TIME COST LOCATION Who Ate am/pm Prospect's Signature Coach's Signature Date Date

30 STUDENT-ATHLETE HOST INSTRUCTIONS Checklist for Student-Athlete Host Instructions & Host Summary Form Host Instructions completed at the beginning-of-year team meeting with the Office of Athletics Compliance Official Visit Request Form already on file in the Office of Athletics Compliance Host understands the rules and procedures Host has been given entertainment money Host completes Host Summary at conclusion of visit. Form must be turned into the Office of Athletics Compliance after the visit NOTES: The NCAA host procedure is set forth in the form itself. The Student-Athlete host should READ, complete the document and sign it PRIOR to the start of the visit A coaching staff member should be present to verify completion of the form If more than one student-athlete is accompanying the prospect, only one can receive a meal (Bylaw ) Important: (Bylaw ) The NCAA allows a maximum of $40 for each day (no more than $80) for the visit to cover actual costs of entertaining the prospect and the prospect parents or guardians excluding the cost of meals and admission to campus athletics events These funds may not be used for the purchase of souvenirs or other institutional mementos A student may receive an additional $20 per day for each additional prospect the host entertains A host may receive a free meal and admission to a campus athletic event provided the host accompanies the prospect during the Official Visit. For recruiting purposes you should keep a copy of the Student-Athlete Host Instructions in the prospect s file or in one central location where all Official Visit paperwork is kept

31 MSU Athletics Department Official On-Campus Recruiting Visit STUDENT-ATHLETE HOST SUMMARY FORM Demographic Information Name of Student-Athlete Host: Name(s) of Recruit(s) Hosted: Date: Date of Visit: Financial Summary Number of Recruit(s) Hosted: Amount of Host Money Received: $ Itemized Receipts Entertainment $ Snacks $ Transportation $ Incidental Expenses $ Total Expenses $ Acknowledgement of Compliance I acknowledge that while serving as Student-Athlete Host, I have complied with all NCAA, MVC, and MSU rules, including the Athletics Department Official On-Campus Recruiting Visit Policy. Signature of Student-Athlete Host Date ORIGINAL: Attach to Reimbursement Form if necessary COPY: Head Coach, Compliance.

32 PROSPECT ACKNOWLEDGEMENT Checklist for Prospect Acknowledgement Completed by PSA PRIOR to the start of an official paid visit Official Visit Approval Form already on file in the Office of Athletics Compliance Prospect was given ample time to read the form BEFORE signing Signed by the Coach after it is signed by the prospect Submit a copy of this form to the Office of Athletics Compliance NOTES: Form must be completed by the PROSPECT prior to the start of the official visit For recruiting purposes, you should keep a copy of the Prospect Declaration in the prospect s file or in one central location where all official paperwork is kept

33 PROSPECT ACKNOWLEDGEMENT To be completed by the prospect at the beginning of an official visit then submitted to the Office of Athletics Compliance I, _, affirm that, I have read and reviewed the MSU Athletics Department Official On-Campus Recruiting Policy and acknowledge that I will abide by this policy throughout my official visit and with respect to my official visit to Missouri State University, I understand the rules and that I am NOT permitted to: Engage in ANY of the Following activities at ANY time during my OFFICAL VISIT: o Underage consumption of alcohol o Use of drugs or sex for recruiting ploys o Activities that violate criminal law o Gambling or gaming activities o Attending strip clubs, gentlemen s clubs or used strippers in any event, party or activity Receive transportation to and from the campus in excess of my actual round-trip transportation costs on a direct route between my home (or site of my athletics competition or education institution) and the institution s campus for an official visit. Receive cash for entertainment purposes during the official visit. Receive souvenirs (e.g. t-shirts or institutional mementos) purchased by a student host or other individuals entertaining me. Receive at reduced or no cost, athletic gear during the official visit. Receive an automobile for use by my student host or myself during the official visit. Have in-person contacts with athletic boosters, alumni, or former student-athletes who are not currently enrolled during the official visit either of-campus or on-campus. Receive or be entertained outside 30 miles of the institution campus during the official visit. Participate in physical workouts or other recreational activities that involve any sport for which I am being recruited while the coach was present. Receive paid expenses for my return trip home after remaining in the institution s locale after the 48-hour visit expired. Receive hard tickets to the institution s athletic contest during the visit. Receive complimentary or reduced-cost admissions from the institution for an NCAA championship (all rounds) or postseason football. Receive reimbursement of my travel expenses (automobile mileage, airfare, parking, meals, or lodging) to and from the campus that was excessive in nature. Have any knowledge that my friends or relatives received reimbursement or cost-free transportation or travel expenses for the visit. Have more than five (5) expense-paid visits to NCAA member institutions. PROSPECT SIGNATURE:_ DATE: PARENT S SIGNATURE: DATE: COACH S SIGNATURE: DATE: