Item 3: The Index of Drawing on Sheet PM-1 in the Plans, Volume II has been revised to separate Sheets PM-29, 30 and 31 as Bid Alternate 1.

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1 April 16, 2018 Maricopa County Community College District District Support Services Center 2411 West 14th Street Tempe, Arizona To: All Plan Holders and Bidders Re: 2018 District Wide Pavement Maintenance - Addendum No. 1 Maricopa County, Arizona Terracon Project No MCCCD IFB No FPD Project No This Addendum provides documentation of changes that shall be incorporated into bids submitted for consideration. This Addendum must be acknowledged in each Contractor s bid documents per the Contract Documents to be considered an acceptable bid. PRE-BID MEETING DOCUMENTS Item 1: The Prebid Meeting Documents including Agenda and Notes (4 pages), Sign-in sheet (1 page) and a sample of the Schedule of Values (1 page) are hereby made part of Addendum 1 (Attached). VOLUME I Item 2: Pages 2 and 3 in Information for Bidders, Volume I has been revised to correct typographical errors related to the Pre-Bid Meeting, Schedule for Work, and Bid Closing dates and time. The Pre-bid Meeting was on Thursday, April 5, 2018, Schedule for Work is expected to be on or around Monday, June 18, 2018, and Bids are due prior to 3:00:00pm, Thursday, April 26, 2018 (attached). VOLUME II Item 3: The Index of Drawing on Sheet PM-1 in the Plans, Volume II has been revised to separate Sheets PM-29, 30 and 31 as Bid Alternate 1. Terracon Consultants, Inc S. Ash Avenue: Suite H -4 Tempe, AZ P [480] F [480] terracon.com 1

2 Addendum No. 1 Bid Package Changes Maricopa County Community College Maricopa County April 16, 2018 Terracon Project No We are available to discuss the details of the revisions and changes with you. Please call with any questions. Sincerely, Terracon Consultants, Inc. Jennifer K. Tran, P.E. Senior Project Manager Donald R. Clark, P.E. Senior Principal N:\Project\1995\ \MARICOPA\2018\Documents\\ Maint.Addendum 1.doc Attachments: Pre-bid Meeting Agenda and Notes Pre-bid Sign-in Sheet Sample of Schedule of Values Pages 2 and 3. Information to Bidder PM-1 Resourceful Reliable Responsive 2

3 Thursday, April 5, :00am Pre-bid meeting for: Agenda and Notes 1. This is a pre-bid meeting for: Project: 2018 District Wide Pavement Maintenance Bid Number: FP&D Project Number: Sign-in Sheet 3. As indicated in the bid announcement, this is NOT a MANDATORY pre-bid meeting. Never-the-less, please be sure that you have signed the sign-in sheet because we like to know who has attended this meeting. A copy of the sign in sheet and meeting agenda will be attached to the next addenda to be issued. 4. Introductions Facilities planning contact: Randy Rossow, (ph) Purchasing contact and phone number for any questions regarding the bid procedure: Ren Carlson, Consultant: Terracon Consultants, Inc South Ash Avenue, Suite H-4 Tempe, AZ (ph) (fax) Contact: Jennifer Tran, P.E. Donald R. Clark, P.E. 5. Pertinent Dates and Times A. Release Bid Documents...Wednesday, March 28, 2018 The Bid Documents include a Project Manual (Volume I) and Plans (Volume II). Bid Documents are available for purchase at planholder expense, as hardcopy paper sets. The cost of all documents is non-refundable. Pre-bid Meeting April 5, District wide Pavement Maintenance 1

4 Documents will be issued by: Techniprint 2545 North 7 th Street Phoenix, Arizona (602) B. Prior Approval...Friday, April 13, 2018 All requests must be submitted to: Terracon Consultants, Inc., Attn: Jennifer Tran, P.E. C. Bids Due...Prior to 3:00:00pm, Thursday, April 26, 2018 Submit all bids to: Lobby Reception Desk of the District Support Services Center 2411 West 14 th Street Tempe, Arizona This is located between Broadway and University Drive, and between 52 nd St. and the Hohokam Freeway 143, just to the east of the airport in Tempe. D. Notice of Contract Award (estimated)... O/A Wednesday, May 23, 2018 E. Schedule for Start of Work...O/A Monday, June 18, 2018 F. Final Completion: No later than Friday, August 10, Special Site or Project Requirements A. Contactor is required to contact the facilities manager at each campus prior to work. The facilities manager at each campus may arrange a pre-construction meeting to discuss protocols for work completed at each campus. Without prior notification, Campus Safety may ask the Contractor to leave the site. B. Operating hours; work allowed during off hours upon notification. Monday through Friday: typically 6:00am to 6:00pm During summer session there are no classes on Fridays and most of the campuses are on a 4 day-10 hour (M-Th) work schedule. The Facilities Department will have personnel on site to grant Contractor access to the project site on Fridays. Weekends: As scheduled with the Facilities Department and Campus Safety Office. C. The Contractor should be aware that various MCCCD campuses have blackout dates for special events; Contractor should contact the facilities manager for blackout dates at each campus. D. All work performed at the campuses must be done in a way that will minimize traffic interruption and not impede student operations. The Contractor is responsible for traffic control within the vicinity of the work. A traffic flow modification is required and must be approved by the facilities manager of each campus prior to the start of work. Pre-bid Meeting April 5, District wide Pavement Maintenance 2

5 E. All work requests from facilities managers that are not included on the plans, Vol. II must be brought to the attention of Terracon Consultants, Inc. and subsequently to the District Facilities Planning for approval. Requests can be submitted via , phone call, or fax. F. The Contractor is required to visit the sites to confirm quantities prior to bidding the project. G. The Contractor will be required to submit a schedule of values to the Consultant prior to the work. The schedule of values must be broken down per campus per work description. A sample of the approved schedule of values will be included in Addendum 1. H. Unit costs for crack sealing and asphalt concrete crack mastic will only apply for additional work authorized for any pavements not included in the plan set, Vol. II. All crack sealing included on the plans sheets will be paid for on a lump sum basis per parking lot. I. Scottsdale Community College falls under the jurisdiction of the Salt River Pima Maricopa Indian Community (SRPMIC). The SRPMIC also has specific tax, business license and other requirements of contractors. Please contact SRPMIC to ascertain all of the costs and requirements for work in the Community. A list of approved contractors and suppliers is listed on pages 35 and 36 of the Contract Conditions section of the project manual. SRPMIC requires any contractor who is doing ground disturbance within the community must attend a two-hour class in cultural sensitivity training. This requirement is in compliance with page 34 of the Contract Conditions section of the project manual. J. All wheel stops shall be removed prior to microsurfacing or reconstruction. Removing and resetting of wheel stops is considered incidental to the work. Any damaged wheel stops shall be replaced with a new wheel stop and will be paid for by the unit cost (Item 7 of the Project Manual). Resetting of wheel stops shall be in a manner consistent with the original layout, unless otherwise directed by the facilities manager of the individual campus. K. The Contractor shall sweep the microsurfaced lots clean of loose aggregate a minimum of three weeks after the application. Pavement sweeping shall be in accordance with Section 900 of the project specifications. The schedule for sweeping of the lots shall be arranged with the Facilities Manager of each campus. Sweeping of the microsurfaced lots is considered incidental to the microsurfacing work. L. Lots programed for microsurfacing shall be striped with a second coat of paint. Application of the second coat shall be completed a minimum of three weeks after application of the first coat and after the completion of the mandatory pavement sweeping. M. The 2018 District Wide Pavement Maintenance project includes a $25,000 allowance. The $25,000 allowance should be added to the base bid amount submitted to the District. The allowance may be used to pay for cement stabilization of subgrade soils if required and approved by the Consultant and/or work requests from various campuses. Pre-bid Meeting April 5, District wide Pavement Maintenance 3

6 N. The 2018 District Wide Pavement Maintenance project includes a Bid Alternate 1 at Southern. The work includes pavement reconstructions, concrete curbing and flat work, ADA ramp, and striping per plans. The bid amount for Bid Alternate 1 should be included in the Form of Proposal, page 3 and should be separate from the Base Bid amount. Bid Alternate amount should include all applicable sales tax. 7. Questions from Contractors RSC- Southern: Reconstruction of the asphalt pavement at this location should be limited to as few construction phases as possible. At least one entrance to the site from Southern Ave should remain open at all times during construction. All bidders will be notified by Techniprint once Addendum #1 is available. All bidders are required to acknowledge receipt of Addendum #1 by the selected method (signature, log-in, etc.) executed by Techniprint. Pre-bid Meeting April 5, District wide Pavement Maintenance 4

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9 PROJECT DESCRIPTION: Asphalt pavement reconstruction, patching, microsurfacing, pavement striping/marking, concrete curb replacement, constructing miscellaneous concrete flatwork and ADA ramps, installing of irrigation sleeve, crack sealing, and placing of soil cement in areas determined necessary by Terracon, and pavement marking, stenciling and fire lane painting at various parking lots & roadways at various campuses. DATE OF FINAL COMPLETION: Friday, August 10, 2018 SCHEDULE OF EVENTS ACTIVITY DATE 1. Release Bid Documents... Wednesday, March 28, 2018 The Bid Document include a Project Manual (Volume I) and Plans (Volume II). The Bid Documents are available at planholder expense, either as hard copy paper sets, CD s or as an on-line download (preplans.com). The cost of all documents are nonrefundable. Documents will be issued by: Techniprint 2545 North 7 th Street Phoenix, Arizona (602) Pre-bid Conference... 10:00 am, Thursday, April 5, 2018 A pre-bid meeting will be held on Thursday, April 5, 2018, at 10:00 am, in Room 134 (Employee Lounge): District Support Services Center 2411 West 14 th St. Tempe, Arizona. 3. Prior Approval... 3:00pm, Friday, April 13, 2018 Not later than 3:00pm Friday, April 13, All requests must be submitted to the Consultant directly, not to the Owner Sky Harbor Salt River University Drive 4. Bids Due... Prior to 3:00:00 pm, Thursday, April 26, 2018 At the Lobby Reception Desk of the District Support Services Center, 2411 West 14 th St. Tempe, Arizona. This is located between Broadway and University, west of 52 nd Street, in Tempe. When delivering your Bid/Proposal please allow for sufficient time to check in through the Security Desk. I-10 Hohokam Freeway S.R th Street 52th Street District Office 2411 W. 14th Street Tempe, Az Broadway Road 5. Notice of Contract Award (estimated)... O/A Wednesday, May 23, Notice to Proceed will be issued as soon as the contract is signed and returned, along with bonds and certificates of insurance. Anticipated on or about June 8, PART 1 INFORMATION FOR BIDDERS PAGE 2

10 7. Schedule for Work... Beginning O/A Monday, June 18, 2018 The work in this Contract must be done in a specific order to maintain, as much as possible, operation of the facilities at all times. Work at the campuses must be scheduled in coordination with the Campus Facilities Managers. There may be blackout dates, when special events or activities will take precedence over the work. The final Completion date shall be no later than Friday, August 10, INSTRUCTIONS TO BIDDERS PURPOSE OF BID. The Maricopa County Community Colleges District (MCCCD) is accepting sealed bids to select a Contractor to provide all materials, labor, taxes, bonds, and insurance for the following: Project: At: 2018 District-Wide Summer Pavement Maintenance Multiple Campuses CONTRACTS WITH MINORITY VENDORS Subcontracts or partnerships with minority or women owned firms and businesses are encouraged, but are not otherwise required. BID SUBMISSION. It shall be the responsibility of the Bidders to assure that Bids are received as follows: The Bid packet must contain one (1) original and one (1) copy of the Bid. The original must be clearly marked "Original". The Bid must be delivered Sealed. The Bids must be received at the Main Reception Desk of MCCCD, 2411 West 14th St., Tempe, Arizona, 85281, no later than the time and date noted on the Calendar of Events. When delivering your Bid/Proposal, please allow for sufficient time to check in through the Security Desk. Bids received after this time and date shall not be considered and will be returned unopened. The following information must be clearly visible on the Bid Packaging: Invitation for Bid # Project #: Project: 2018 District-Wide Pavement Maintenance Located at: Multiple Campuses Bid Closing Date: Thursday, April 26, 2018 prior to 3:00:00 pm (Local Time) Bid time shall be determined as the time stated, zero seconds (e.g., 3:00:00 p.m.). Bids received after that time (e.g., 3:00:01 or later) are considered late and will not be accepted. Bids must be in the Purchasing representative s hands by the submittal time stated to be considered as being received. Bidders shall confirm the time and location of the official bid clock and coordinate their own clock or watch to assure themselves of timely delivery of the bid. Timely delivery of the bid into the representative s hand prior to bid submittal time is the obligation of the Bidder. Bids not delivered per these requirements will be rejected and will not be considered, even if inadvertently accepted, time stamped or read aloud at the Bid opening. PART 1 INFORMATION FOR BIDDERS PAGE 3

11 MARICOPA COMMUNITY COLLEGES PROJECT MANUAL G.O. Bond Major Maintenance Program MARICOPA COMMUNITY COLLEGE DISTRICT 2018 DISTRICT-WIDE PAVEMENT MAINTENANCE PROGRAM Bid Number: Release Date: 3/28/2018 Project # PROJECT MANAGER and ARCHITECT Facilities Planning and Development Maricopa Community College District Manager: Mr. Randy Rossow, Architect (480) DISTRICT-WIDE PAVEMENT MAINTENANCE PROGRAM VOLUME II, PROJECT PLANS Chandler Gilbert Community College 2626 East Pecos Road Chandler, Arizona Mr. Charlie Poure, Facilities Manager (480) Chandler Gilbert Community Williams 7360 East Taho Avenue Mesa, Arizona Mr. Joshua Doddroe, Grounds and Maintenance Supervisor (480) District Support Services Center 2411 West 14th Street Tempe, Arizona Mr. Darren Stroughter, Facilities Manager (480) District Support Services Center - Emerald Point 2419 West 14th Street Tempe, Arizona Mr. Darren Stroughter, Facilities Manager (480) District Support Services Center- Wood Street 4110 East Wood Street Phoenix, Arizona Mr. Darren Stroughter, Facilities Manager (480) Estrella Mountain Community College 3000 North Dysart Road Avondale, Arizona Mr. Randy Naughton, Facilities Manager (623) Gateway Community College 108 North 40th Street Phoenix, Arizona Mr. Jamie Aldama, Director of Operations (602) Glendale Community College 6000 West Olive Avenue Glendale, Arizona Mr. Al Gonzales, Director of Buildings and Grounds (623) Glendale Community College North 5727 W. Happy Valley Road Phoenix, Arizona Mr. Scott Vogland, Bldg Operations Manager (623) Maricopa Skill Center 1245 East Buckeye Road Phoenix, Arizona Mr. Steve Bowersock, Maintenance and Operations Supervisor (602) Mesa Community College 1833 West Southern Avenue Mesa, Arizona Mr. Steve Acevedo Facilities Director (480) Mesa Community Red Mountain 7110 East McKellips Road Mesa, Arizona Mr. David Mesbergen, Bldg Operations Manager (480) Paradise Valley Community Black Mountain North 60th Street Scottsdale, Arizona Mr. Bob Metivier, Interim Facilities Director (602) Phoenix College 1202 West Thomas Road Phoenix, Arizona Mr. Doug McCarthy, Director of Buildings and Grounds (602) Phoenix College Nursing 3700 N. 3rd Ave Phoenix, Arizona Mr. Doug McCarthy, Director of Buildings and Grounds (602) Rio Salado Avondale 420 N. Central Ave Avondale, Arizona Rio Salado 7th 419 & 421 N 7th Avenue Phoenix, Arizona Rio Salado Northern 1715 West Northern Avenue Phoenix, Arizona Rio Salado Southern 3320 S. Price Road Tempe, Arizona Rio Salado Sun City West Smokey Drive Surprise, Arizona Rio Salado Tempe/ Hohokam 2323 West 14th Street Tempe, Arizona Rio Salado Thomas 3631 West Thomas Road Phoenix, Arizona Scottsdale Community College 9000 East Chaparral Road Scottsdale, Arizona Mr. Anthony Miele, Facilities Director (480) South Mountain Community College 7050 South 24th Street Phoenix, Arizona Mr. David Bannenberg, Interim Facility (602) INDEX OF DRAWINGS PM-1 PM-2 COVER SHEET ESTIMATED QUANTITIES OF WORK PM-3 CHANDLER GILBERT COMMUNITY COLLEGE AT WILLIAMS - SECTION 92 PM-4 CHANDLER GILBERT COMMUNITY COLLEGE AT WILLIAMS - SECTION 94 PM-5 DISTRICT SUPPORT SERVICES CENTER PM-6 DISTRICT SUPPORT SERVICES CENTER- EMERALD POINT ESTRELLA COMMUNITY COLLEGE (SECTION A)- EMCC A PM-7 PM-8 PM-9 PM-10 PM-11 PM-12 PM-13 PM-14 PM-15 PM-16 PM-17 PM-18 PM-19 PM-20 PM-21 PM-22 PM-23 PM-24 PM-25 PM-26 PM-27 PM-28 GLENDALE COMMUNITY COLLEGE- SECTION G1 GLENDALE COMMUNITY COLLEGE- SECTONS F AND G1 CONTINUED GLENDALE COMMUNITY COLLEGE- SECTIONS F AND G1 CONTINUED MESA COMMUNITY COLLEGE- SECTION D MESA COMMUNITY COLLEGE- SECTION E MESA COMMUNITY COLLEGE- SECTION L MESA COMMUNITY COLLEGE AT VET- RECONSTRUCTION PLANS PHOENIX COLLEGE- SECTION A PHOENIX COLLEGE NURSING- RECONSTRUCTION PLANS PHOENIX COLLEGE NURSING- STRIPING PLAN PHOENIX COLLEGE DOWNTOWN- SECTION C PARADISE VALLEY COMMUNITY COLLEGE- SECTION B RIO SALADO COLLEGE AT AVONDALE- AVONDALE RIO SALADO COLLEGE AT HOHOKAM/TEMPE RIO SALADO COLLEGE AT THOMAS- SECTION A RECONSTRUCTION PLANS RIO SALADO COLLEGE AT THOMAS- SECTION A STRIPING PLANS SCOTTSDALE COMMUNITY COLLEGE- SECTION E SCOTTSDALE COMMUNITY COLLEGE - SECTIONS H AND H EXT SCOTTSDALE COMMUNITY COLLEGE- SECTION R SCOTTSDALE COMMUNITY COLLEGE- SECTION R CONTINUED STRIPING AND MISCELLANEOUS DETAILS BID ALTERNATE 1 PM-29 RIO SALADO COLLEGE AT SOUTHERN- RECONSTRUCTION PLAN PM-30 RIO SALADO COLLEGE AT SOUTHERN- CONCRETE PLANS RIO SALADO COLLEGE AT SOUTHERN- STRIPING PLAN PM-31 REV. DATE BY DESCRIPTION JKT ADDENDUM 1 COVER SHEET 2018 DISTRICT-WIDE PAVEMENT MAINTENANCE PROGRAM Consulting Engineers and Scientists MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT 4685 SOUTH ASH AVENUE, SUITE H-4 TEMPE, AZ FAX. (480) PH. (480) Consultant: Jennifer Tran, P.E. Terracon Consultants, Inc South Ash Avenue, Suite H-4 Tempe, Arizona (480) Fax: (480) Paradise Valley Community College North 32nd Street Phoenix, Arizona Mr. Bob Metivier, Interim Facilities Director (602) NOTE: PM-1 THESE PLANS ARE VOLUME II OF THE CONTRACT DOCUMENTS. THE PROJECT MANUAL IS VOLUME I. IFB# DESIGNED BY: DRAWN BY: APPVD. BY: SCALE: DATE: JOB NO. ACAD NO. SHEET NO.: JKT JKT DRC NOT TO SCALE 3/28/ PM-1 1 OF 31