COACHES COMPLIANCE HANDBOOK 2013/14

Transcription

1 COACHES COMPLIANCE HANDBOOK 2013/14 1

2 Contents COMMITMENT TO COMPLIANCE. 4 ATHLETICS MISSION AND VISION STATEMENTS 4 NCAA RULES EDUCATION. 5 COMMITMENT TO INSTITUTIONAL CONTROL. 7 ETHICAL CONDUCT. 8 SPORTS WAGERING ACTIVITIES (NCAA Bylaw 10.3).. 8 ATHLETICS PERSONNEL 9 CONDUCT OF ATHLETICS PERSONNEL (NCAA Bylaw 11.1) 9 GENERAL PRINCIPLES 9 PERSONNEL/STAFF TRAINING IN FIRST AID & CPR 9 CERTIFICATIONS TO RECRUIT OFF CAMPUS (NCAA Bylaw 11.5). 9 SUPPLEMENTAL PAY (NCAA Bylaw ) AMATEURISM (NCAA Bylaw 12.0). 11 PROMOTIONAL ACTIVITIES (NCAA Bylaw 12.5).. 11 RECRUITING (NCAA Bylaw 13).. 12 RECRUITING EXPENSES/TRAVEL POLICY. 13 RECRUITING OFF CAMPUS.. 13 DEFENSIVE DRIVING 13 PERSONAL VEHICLE USE 13 REIMBURSEMENT. 14 TRANSFER PROCEDURES 14 ORIENTATION 15 SPECIAL ADMISSIONS PROGRAM RECRUITING VISITS (NCAA Bylaw 13.6) 16 TICKETS 18 UNOFFICIAL VISITS.. 19 TRYOUTS. 20 COMPLIMENTARY TICKETS 22 ATHLETIC GRANT-IN-AID POLICY. 23 SPORTS CAMPS AND CLINICS (NCAA Bylaw 13.12). 24 CAMPS AND CLINICS PROCEDURES. 25 ELIGIBILITY (NCAA Bylaw 14. 3) TRANSFER ELIGIBILITY NCAA INITIAL-ELIGIBILITY CENTER (NCAA CLEARINGHOUSE).. 29 ROSTER MANAGEMENT.. 30 SQUAD LIST CHANGES SQUAD LIST ADDITIONS/DELETIONS 30 STUDENTS WHO RECEIVE ATHLETICS AID AND VOLUNTARILY QUIT TEAM.. 31 FINANCIAL AID.. 31 AWARDS AND BENEFITS.. 32 GENERAL PRINCIPLES (NCAA Bylaw 16.01). 32 PLAYING AND PRACTICE SEASONS. 32 PRACTICE 33 2

3 Figures (Begin Page 37) Figure Maximum Number of Contests and Dates of Competition. 37 Figure Playing & Practice Season. 38 Figure Playing & Practice Season 38 Appendix (Begins Page 41) APPENDIX A VIOLATION REPORT FORM.. 41 APPENDIX B STUDENT-ATHLETE CODE OF CONDUCT. 42 APPENDIX C COACHING DESIGNATIONS.. 43 APPENDIX D REPORT OF OUTSIDE ATHLETICALLY RELATED INCOME.. 44 APPENDIX E EVALUATIONS/CONTACTS 45 APPENDIX F OFFICIAL VISIT APPROVAL FORM.. 46 APPENDIX G PROSPECT FORM. 47 APPENDIX H REQUEST FOR ON-CAMPUS INTERVIEW AND TRAVEL ALLOWANCES FOR RECRUITMENT. 48 APPENDIX I TRAVEL RECEIPT FORM. 49 APPENDIX J SPEAKING ENGAGEMENT APPROVAL FORM.. 50 APPENDIX K UNOFFICIAL VISIT FORM. 51 APPENDIX L TRYOUT FORM. 52 APPENDIX M PHYSICAL APPROVAL FORM TRYOUTS 53 APPENDIX N COMPLIMENTARY ADMISSIONS REQUEST.. 54 (OFFICIAL PASS LIST PROCEDURE) APPENDIX O COMPLIMENTARY ADMISSIONS REQUEST. 55 (UNOFFICIAL PASS LIST PROCEDURE) APPENDIX P GRANT-IN-AID REQUEST FORM APPENDIX Q CHECKLIST FOR ATHLETICS CAMPS/CLINICS 57 APPENDIX R TEAM ROSTER.. 58 APPENDIX S ADDITION/DELETION TO ROSTER.. 59 APPENDIX T VOLUNTARY QUIT FORM 60 APPENDIX U STUDENT-ATHLETE FEE FOR LESSON FORM.. 61 APPENDIX V REQUEST FOR AN OCCASIONAL MEAL FORM 62 APPENDIX W DECLARATION OF PLAYING SEASON 63 APPENDIX X ACCOUNTABLE HOURS FORM 64 APPENDIX Y DECLARATION OF PLAYING SEASON FORM (Indoor/Outdoor Track & Field) 65 GUIDELINES FOR BOOSTERS. 66 3

4 COMMITMENT TO COMPLIANCE The California State University, Stanislaus, as a member of the National Collegiate Athletic Association, is responsible for insuring that its various constituencies (e.g. student-athletes, alumni, friends, boosters, coaches, staff, and faculty) comply with NCAA rules and regulations. The California State University, Stanislaus is committed to the principle of institutional control in operating its athletics program in a manner that is consistent with the letter and spirit of NCAA, conference and university rules and regulations. The information contained in this handbook is provided to offer a general overview of key NCAA rules. It is to be used in conjunction with the NCAA Manual. Any inquiries with regard to compliance related issues must be directed immediately to Kim Duyst, Associate Director of Athletics for Compliance, as it is your responsibility to report any potential violations. ATHLETICS MISSION AND VISION STATEMENTS Vision Statement Provide a championship caliber environment for student-athletes. Mission Statement The Department of Athletics is committed to creating an environment where each individual and team reaches its full potential and becomes a source of University and community pride. The Department motivates behavior that creates academic achievement, self-discipline, group loyalty, sportsmanship and personal integrity, hard work, perseverance and pride of accomplishment. We believe these qualities lead to the attainment of skills necessary for success in academics, athletics and most importantly life-long learning. Community The University is committed to creating a welcoming, inclusive and collaborative community accentuated by a spirit of freedom and charity, and marked by protection of the rights and dignity of the individual. The University values students, faculty and staff from different backgrounds and faith traditions, and is committed to creating an atmosphere of trust, safety and respect in a community characterized by a rich diversity of people and ideas. Ethical Conduct The University provides a values-based education that informs the development of ethical judgment and behavior. The University seeks to develop ethical and responsible leaders committed to the common good who are empowered to engage a diverse and changing world. Policy Prohibiting Discrimination, Harassment and Retaliation Against Students CSU Stanislaus is committed to providing an educational environment in which students, faculty and staff work together in an atmosphere free from discrimination on the basis of sex, race, color, creed, national origin, religion or disability in its programs and activities. Title IX of the Education Amendments of 1972 prohibits discrimination based on sex in educational programs and activities that receive federal financial assistance. Sex discrimination under Title IX includes sexual harassment, sexual assault and sexual violence by employees, students or third parties. The university does not permit discrimination or harassment in our programs or 4

5 activities. Students who believe they have been subjected to discrimination or harassment in violation of this policy should follow the procedure outlined in Executive Order 1074 (www html) to report these concerns. Students who wish to report a concern or complaint relating to discrimination or harassment may do so by reporting the concern to the university Title IX coordinator: Dennis Shimek at dshimek@csustan.edu or (209) or Associate Athletic Director Kim Duyst at kduyst@csustan.edu or (209) NCAA RULES EDUCATION Rules education is a critical part of the rules compliance program. Education and knowledge of institutional and NCAA rules are the first steps in maintaining compliance and upholding the integrity of CSU Stanislaus. Although coaches and staff are not expected to know every NCAA rule, they are expected to know the basic rules, to use the NCAA Division II Manual as a reference point, and to ask for interpretations from the Compliance Coordinator before acting when a rule or situation seems unclear. The rules education provided prepares coaches and staff to identify areas where compliance problems may exist and to identify infractions, should they occur. The rules education program is also intended to inform coaches and staff of proposals and changes to NCAA rules throughout the legislative process. The Associate Athletic Director for Compliance is responsible for providing rules education to the groups identified below: Head and Assistant Coaches The Compliance Coordinator schedules and conducts rules education meetings throughout the year A. An athletic department compliance meeting is held at the beginning of the academic year to review NCAA rules, regulations and procedures for the upcoming year. B. Monthly rules education updates are held at staff meetings to discuss important information relevant to the time of year, as well as new information or rules interpretations that have recently been issued. C. Monthly Compliance Newsletters are ed to all coaches. Interpretations of legislation and hot topics will be distributed via to all coaches, as necessary. D. All coaches have access to the following references on warriorathletics.com: NCAA Division II Manual CSU Stanislaus Compliance Manual) CSU Stanislaus Student-Athlete Handbook CSU Stanislaus Policies and Procedures Manual Coaches are encouraged to regularly refer to the NCAA website (NCAA.org) for updates on rules and pending legislation. Each coach must register with NCAA.org so he/she can access the website. 5

6 Student-Athletes 1. The Associate Athletic Director for Compliance and Head Coaches share responsibility for educating student-athletes regarding NCAA rules. 2. The Associate Athletic Director for Compliance conducts a rules education meeting at the beginning of the academic year with each team. This meeting will review important NCAA and institutional regulations, including the Summary of NCAA Regulations, academic eligibility rules, financial aid, Code of Conduct, amateurism guidelines, student-athlete employment, extra benefits, playing and practice seasons, and other topics deemed appropriate. This meeting will also cover the administration of NCAA and institutional eligibility paperwork, NCAA Drug-Testing Consent Forms, FERPA Forms, HIPAA Forms and other documents necessary for the upcoming athletic season. 3. Periodically, the Associate Athletic Director for Compliance will notify the coaches of relevant rules information that must be relayed to the student-athletes in a timely manner. 4. The Associate Athletic Director for Compliance will meet with each team at the conclusion of the championship segment to review relevant off-season/summer rules and interpretations. Boosters, Faculty, Staff, Alumni and Fans 1. Information for faculty, staff, boosters, alumni and fans is published on the institution s Athletics website. 2. Periodically, the Associate Athletic Director for Compliance will provide information to the AD to provide boosters with relevant legislation about their involvement with athletics. Prospective Student-Athletes 1. The Associate Athletic Director for Compliance, Athletic Academic Advisor and coaches share responsibility for prospective student-athlete rules education. The Associate Athletic Director for Compliance and Athletic Academic Advisor will provide the coaches with periodical reminders to relay to the prospective student-athletes. The coaches must provide these reminders as well as other relevant rules information to prospective student athletes and their families within a reasonable amount of time. 2. The Head Coach will be responsible for communicating with each prospective student-athlete regarding his/her initial eligibility status when provided updated information from the Athletic Academic Advisor. Rule Interpretations Because of the complexity of most rule interpretation requests, the Associate Athletic Director for Compliance will often request that the staff member submit the request via . When doing so, staff members should include the general concept as well as any specific examples or circumstances that they would like clarified. The Associate Athletic Director for Compliance will research the question and either provide a timely response or notify the coach that the question has been forwarded to the Conference Office or the NCAA staff 6

7 for further clarification. Once a response has been received a from the Conference or NCAA Office, he/she will notify the coach of the final interpretation. COMMITMENT TO INSTITUTIONAL CONTROL The California State University, Stanislaus Athletics Department is committed to the principle of institutional control. Institutional Control is ensured through the development of appropriate compliance policies and procedures which are consistently evaluated for effectiveness, are communicated broadly, and monitored comprehensively with swift action occurring in situations of non-compliance. In order to ensure institutional control, CSUS Athletics is committed to the following: 1. Appropriate systems are developed and monitored. 2. Systems are consistently evaluated and changes are made when there are indications that the system is not effective. 3. Overall responsibilities for areas of compliance are communicated. 4. Personnel who willfully violate NCAA rules, or who are grossly negligent in applying those rules, will be disciplined and made subject to discharge. 5. Every individual has a responsibility to report any perceived violations of NCAA rules and can do so without fear of reprisals of any kind. 6. When a violation or perceived violation is reported the matter will be properly investigated and a violation report will be made when appropriate. 7. Head Coaches will maintain an atmosphere for compliance within the program the coach supervises and will monitor the activities of assistant coaches regarding compliance. Procedure for Violation Reporting (APPENDIX A) If a potential violation of NCAA rules is self-reported or reported by others, the process is the same. 1. Violations should be reported to the Associate Athletic Director for Compliance 2. As soon as a potential violation is noted, the Director of Athletics and FAR are immediately notified. 3. The Associate Athletic Director for Compliance is responsible for the investigation and recommendation of self-imposed sanctions or penalties. a. The investigation i. Gather the facts including interviews with those involved ii. Note persons involved, date of infraction, date discovered and date reported (Violation report Data Form) iii. Major violations may be investigated by the University Compliance Office if necessary. b. Recommendations of sanctions or penalties i. Review of NCAA Division II manual to determine bylaws involved ii. Review of LSDBi for case precedent iii. Submit violation through online system (RSRO) iv. Recommend self-imposed sanctions and/or prescribed penalties to the Director of Athletics 7

8 ETHICAL CONDUCT GENERAL PRINCIPLES Annual Eligibility Meeting Prior to participating in intercollegiate athletics at the California State University, Stanislaus, each student athlete will complete necessary NCAA paperwork and meet with the Athletic Director or Associate Athletic Director and the Athletics Academic Advisor who will review with the student NCAA rules related to Ethical Conduct and particularly, honesty, sportsmanship and rules related to Sports Wagering, Hazing and Banned Drugs. Generally, these meetings take place in a group setting prior to fall pre-season or for winter and spring sports, during the first week of school. However, when students are added late to the roster, these meetings must still take place prior to the student athlete s participation. Student athletes will also receive their student athlete handbook and planner and sign the code of conduct form. The following forms will be completed during the initial eligibility meeting: NCAA Student Athlete Statement NCAA Drug Testing Consent Form NCAA International/Select Student Athlete Form (as appropriate) NCAA HIPAA/Buckley Amendment Consent Form CSUS Student Athlete Information Form CSUS Student Athlete Code of Conduct (APPENDIX B) SPORTS WAGERING ACTIVITIES (NCAA BYLAW 10.3) California State University, Stanislaus is committed to all principles of NCAA Compliance. All members of the athletics department, including student-athletes, coaches and administrators and staff, full, part time and volunteers are required to read and all abide NCAA rules and regulations. The following individuals shall not knowingly participate in sports wagering activities or provide information to individuals involved in or associated with any type of sports wagering activities concerning intercollegiate, amateur or professional athletics competition: 1. Staff members of an institution's athletics department; 2. Non-athletics department staff members who have responsibilities within or over the athletics department (e.g., chancellor or president, faculty athletics representative, individual to whom athletics reports); 3. Staff members of a conference office; and 4. Student-athletes. The following policies must be adhered to by student athletes, coaches and staff regarding gambling activities that involve intercollegiate athletics or professional sport teams: I will not provide information to individuals involved in organized gambling activities; I will not solicit or accept a bet on any intercollegiate or professional competition for any item (e.g., cash, shirt, dinner) that has tangible value; I will not participate in any gambling activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling; I will not participate in internet gambling relating to intercollegiate and professional athletics; 8

9 I will not participate in any fantasy leagues that requires an entry fee and/or awards prize money for place finish I will immediately notify my coach, sport supervisor and/or athletics compliance if I am solicited to affect the outcome of a competition, asked to provide information to a third party for the purposes of sports wagering or have any concerns related to the integrity of a competition involving CSUS student athletes or teams. ATHLETICS PERSONNEL CONDUCT OF ATHLETICS PERSONNEL (NCAA Bylaw 11.1) Honesty and Sportsmanship. Individuals employed by or associated with a member institution to administer, conduct or coach intercollegiate athletics shall act with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, their institutions and they, as individuals, represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. (See Bylaw 10 for more specific ethical-conduct standards.) Sports-Safety Training. Each head coach and all other coaches who are employed full time at an institution shall maintain current certification in first aid, cardiopulmonary resuscitation (CPR) and automatic external defibrillator (AED) use. PERSONNEL/STAFF TRAINING IN FIRST AID & CPR All coaches (full-time, part-time, volunteer, student assistants) of the Department of Intercollegiate Athletics shall be formally trained in the application of appropriate first aid procedures as well as cardiopulmonary resuscitation. This training will be obtained via a licensed educator of these disciplines and shall be done on a basis consistent with the length of certification of each discipline (FA is typically a three year certification; CPR is typically a 2 year certification). The department shall make appropriate opportunities for staff members to maintain certification. If a staff member refuses to participate, disciplinary actions may be taken (at the discretion of the athletic director). CERTIFICATIONS TO RECRUIT OFF CAMPUS (NCAA Bylaw 11.5) Regulations. The provisions of this section apply to all sports Annual Certification Requirement. Only those coaches who have been certified may contact or evaluate any prospective student-athletes off campus. Certification must occur on an annual basis. The annual coaches recruiting exam will be given at the end of May each year. Our goal is to get everybody through this process in a timely manner. The Faculty Athletic Representative (FAR) will oversee the NCAA recruiting test. New books will not be available until August of each year. All coaches (full-time, part-time, volunteer and student assistants) will be required to take this exam. Designation of Coaching Category (APPENDIX C) An individual who coaches and either is uncompensated or receives compensation or remuneration of any sort from the institution, even if such compensation or remuneration is not designated for coaching, shall be 9

10 designated as a head coach, assistant coach, volunteer coach, graduate assistant coach or student-assistant coach by certification of the institution. Procedure for Designating Staff Members: 1. In the month of August, the Associate Athletic Director (Compliance) will distribute the Coaching Designations Form. 2. The head coach is responsible for reviewing the related legislation with their coaching staff. 3. Subsequent to reviewing the legislation the head coaches shall complete the form. 4. Head coaches will notify the Associate Director of Athletics for Compliance immediately in writing with any changes to coaching designations. SUPPLEMENTAL PAY (NCAA Bylaw ) (APPENDIX D) Supplemental pay is the payment of cash over and above an athletics department staff member s institutional salary by an outside source for the purpose of increasing that staff member s annual earnings. All department staff members (excluding secretarial or clerical personnel) must provide a detailed account of all athletically related income and benefits from sources outside the institution. Sources of income shall include but are not limited to: (a) Income from annuities; (b) Sports camps; (c) Housing benefits (including preferential housing arrangements); (d) Country club memberships; (e) Complimentary ticket sales; (f) Television and radio programs; and (g) Endorsement or consultation contracts with athletics shoe, apparel or equipment manufacturers. Procedure for Outside Athletic Related Income 1. In August the Associate Director of Athletics will provide the Report of Outside Athletic Related Income form to each member of the athletic department. 2. Each member of the athletic department must complete and return this form to the Associate Director of Athletics for Compliance reporting all outside athletic related income for the year. 3. This information will be reviewed by the Associate Director of Athletics for NCAA compliance, along with the Athletics Director. AMATEURISM (NCAA Bylaw 12.0) Eligibility for Intercollegiate Athletics. Only an amateur student-athlete is eligible for intercollegiate athletics participation in a particular sport. 10

11 12.3 Use of Agents Under NCAA Bylaw 12.3, a student-athlete may not agree verbally or in writing to be represented by an athlete agent in the present or in the future for the purpose of marketing the student-athlete's ability or reputation. If the student-athlete enters into such an agreement, the student-athlete is ineligible for intercollegiate competition. Also, a student-athlete may not accept transportation or other benefits from an athlete agent. This prohibition applies to the student-athlete and his or her relatives or friends. The term "agent" includes actual agents, runners (individuals who befriend student-athletes and frequently distribute impermissible benefits) and financial advisors. California State University, Stanislaus Policy Any student-athlete of the university who is considering hiring an agent upon expiration of his or her intercollegiate eligibility or to forgo remaining intercollegiate eligibility in order to be placed on a draft list and compete with a professional sports team or a professional sports organization shall conduct all discussions with an agent on campus, accompanied by a sports supervisor, coach, and/or compliance staff. Furthermore, all contact with these individuals must be conducted through the compliance office and all marketing materials provided by agents must be submitted to the compliance office. PROMOTIONAL ACTIVITIES (NCAA Bylaw 12.5) A student-athlete or team s involvement in institution, charitable or educational promotional opportunities is governed by Bylaw Promotional Activities Involving Student-Athletes Permissible Institutional, Charitable, Educational, or Nonprofit Promotions. A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a non-institutional charitable, educational or nonprofit agency may use a studentathlete s name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete s participation in intercollegiate athletics, provided the following conditions are met: (a) The student-athlete receives written approval to participate from the institution s chancellor or president (or his or her designee), subject to the limitations on participants in such activities as set forth in Bylaw 17; (b) The specific activity or project in which the student-athlete participates does not involve cosponsorship, advertisement or promotion by a commercial agency except as follows: (1)Identification (e.g., graphics, voice over, on-screen test) of the commercial entity must explain the commercial entity s affiliation with the permissible entity (e.g., entity is the official sponsor of the institution/event); (2) The appearance or description of the commercial product(s)/service(s) and/or the commercial entity s logo(s) may be included, but may not exceed 25 percent of the total promotional activity. Further, language or action included in the promotion may not directly encourage the use or purchase of the commercial product or service (e.g., drink this product ) with which the commercial entity is associated; 11

12 (c) (d) (e) (f) (g) (h) The student-athlete does not miss class; All money derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency; The student-athlete may accept actual and necessary expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity; The student-athlete s name, picture or appearance is not used to promote the commercial ventures of any nonprofit agency; Any commercial items with names or pictures of student-athletes (other than items specified per Bylaws and ) may be sold only by the member institution, member conference or NCAA, through outlets controlled by the member institution, member conference or the NCAA or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of charitable event during the event); and The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete s name, image or appearance is used in a manner consistent with the requirements of this section. RECRUITING (NCAA Bylaw 13) CSUS Recruiting Policy Recruiting is a major part of your position as a coach at CSUS and as such comes the responsibility of complying with NCAA Regulations, as well as, CSUS principles and ethics when dealing with prospective student-athletes and their families. Each coach is responsible and is expected to abide by these principles, which includes continuing education and contacting Compliance with any recruiting related questions. Coaches are expected to use discretion in offering and accepting verbal offers of athletic scholarships. Additionally, coaches are not permitted to make any written offers to a prospect without an OK to sign and approval from the Associate Director of Athletics for Compliance. Required Recruiting Documentation Evaluations/Contacts: (APPENDIX E) Need to give you form - attached All coaches who are certified to recruit are required to log recruiting activities (evaluations & first contacts) and provide accurate documentation of recruiting activities. Evaluations & first contacts must be entered regularly and an updated and accurate log must be printed, signed and submitted to Compliance on the first day of each month. Official Visit & Prospect Form (APPENDIX F&G) Coaches must maintain documentation of all monies spent on recruiting. RECRUITING EXPENSES/TRAVEL POLICY Coaches are to follow CSU Stanislaus Campus policy for reimbursement expenses (for recruiting) and travel purposes. The following procedure is to be followed: 12

13 Official Visit for Recruiting On Campus: Coaches fill out Official Visit Approval Form and request for on-campus interview form (APPENDIX H) and give to the Director of Compliance. The Director of Compliance checks all requirements and approves Official Visit. The Director of Compliance notifies Administrative Assistant, Athletic Director and Budget Analyst to approve hotel and expenses. Coaches submit all itemized dated receipts collected during the official visit to the Director of Compliance within five (5) days of the end of the visit. Budget Analyst turns in paperwork to Travel Coordinator. Coaches log their visit in weekly logs that are turned into the Director of Compliance every month for review. RECRUITING OFF CAMPUS Coaches fill out a blanket travel request for the entire year and forward it to Budget Analyst. CSUS Travel Request policy link - Request Instructions.pdf. Athletic Director approves Travel Request. Coach turns in receipts along with their Travel Claim to Budget Analyst. CSU Travel Claim policy - Instructions.pdf. Budget Analyst turns in paperwork to Travel Coordinator and Director of Compliance. DEFENSIVE DRIVING Any individual who utilizes any vehicle must possess a valid California driver s license and must have taken the State of California Defensive Driving class. This class is offered online and is valid for a period of four years. In extreme cases, the Office of Public Safety can issue a waiver for a six-month time period. This does not exclude the recipient from the need to take the course but does allow a brief grace period so as not to inhibit normal business operations. The individual is expected to complete the Defensive Driving course as soon as possible. PERSONAL VEHICLE USE A staff member may use their personal vehicle for state-related travel, if desired. A travel request must be on file in the department, the individual must sign and affidavit annually stating that they possess a valid California Driver s License and hold the necessary amount of vehicular insurance. The individual must also have completed the Defensive Driving course as outline above. Reimbursement for mileage will be at the prevailing State of California rate as approve by the Chancellor s Office. Gas receipts are not paid in addition to the mileage rate. 13

14 REIMBURSEMENT Reimbursement is permissible for all business-related travel that does not require an overnight stay, including local travel. Receipts for all incurred expenses for which you desire reimbursement are required. Permissible items for reimbursement include: meals, tolls, admission fees, parking fees, gasoline for a rental vehicle and mileage for a personal vehicle and other miscellaneous expenses incurred while traveling and scouting. All original detailed receipts pertaining to the trip(s) must be taped to a plain piece of paper. Accounting requires that any restaurant receipt show the name of the restaurant, its address, and the date. If more than one person eats on your bill (i.e... another coach, a recruit, etc.), you must write their name(s) on the receipt. An original restaurant receipt verifying the absence of alcohol expense is required for reimbursements. (APPENDIX I) Once assembled, all forms must be attached and submitted to the Athletic Office for certification by the Budget Analyst. After being signed by the Director of Athletics, designated copies are removed and the remaining packet is returned to the claimant (you). It is strongly recommended that copies of all travel vouchers and reimbursement request forms be retained for your records. The Athletic Department Budget Analyst will forward your claim for processing. Coaches are encouraged to participate in the Direct Deposit program for expense reimbursement. TRANSFER PROCEDURES Coaches must obtain a release before engaging in conversation with a student-athlete at a 4-year institution. If a coach is contacted by a prospective 4-year transfer or hears about the potential of a transfer, the head coach must request a permission to contact through the Associate Athletic Director for Compliance. The Associate Athletic Director for Compliance will send a tracer form to the 4-year institution and will notify the coaching staff via of whether permission is granted. Forward any s directly to the Associate Athletic Director for Compliance. No communication between CSU Stanislaus coaches and 4-year prospects should take place until the notification is received. If any CSU Stanislaus student-athlete requests to be released, no action will be taken until the head coach is aware of the situation and has given permission for the student-athlete to explore the transfer. Once this is determined, the permission to contact form will be sent to the school (s) involved. Eligibility will be verified prior to the transfer. Blanket releases are sent on a case by case basis. Required Recruiting Documentation Mailings Coaches are expected to follow the principles of Bylaw Additionally, this bylaw details dates on when mailings may occur and the content that may be sent to a prospect throughout the recruitment process. Any items not specifically listed in this bylaw must be directed through the Compliance office prior to the mailing. 14

15 ADMISSIONS Each coach is responsible for their sports admission process and is to work with the Athletic Academic Advisor. Coaches are expected to treat this staff with respect and to follow through with requests and deadlines in a timely manner. Coaches are also expected to respect admission decisions. Any appeals on admission decisions must go through the Director of Athletics. Coaches should encourage recruits to apply online and have transcripts sent to CSU Stanislaus as soon as possible because of deadlines. Students must declare their intent to enroll and pay a $ deposit by May 1 st. Any requests for special admits must be submitted to the Athletic Director with rationale for review. Your academic success rates for the special admits will be monitored. ORIENTATION The Athletic Academic Advisor and Director of Compliance will attend the new student orientations to make sure your student-athletes are in the required classes. It is important to make sure we have updated rosters so we know who is attending orientation. Students cannot attend orientation until they have been admitted and tested (or exempt from testing). They can register for orientation online once they have been admitted. SPECIAL ADMISSIONS PROGRAM The Special Admissions program is designed to afford students whose academic credentials fall just below traditional standards an educational opportunity at CSU Stanislaus. This is a campus-wide program that has specific limits on the number of students that may be admitted annually. The Athletic Director must approve requests for Special Admissions prior to any discussion with the Director of Admissions. The Athletic Academic Advisor, Associate Athletic Director and Director of Athletics jointly serve for the Department of Athletics as liaison to the Admissions Department in regard to applicants with special talents. Usually, each coach is asked to identify, and rank, prospective student-athletes who may be in need of a special admission due to lower than average (for the University) standardized test scores, low grade point averages, or may be missing a specific transfer class. The Admissions Department reviews the special admissions candidates by virtue of departmental recommendation and other supplemental material that normally does not play a role in traditional acceptance. Banquets, Meetings and NCAA Promotional Activities (NCAA Bylaw ) Policy for Participating in Speaking Engagements Coaches are often asked to speak to groups involving prospects and non-prospects alike. In order to ensure compliance with Bylaw coaches are required to receive prior approval from Compliance by completing and submitting the Speaking Engagement Form. (APPENDIX J) 15

16 RECRUITING VISITS (NCAA Bylaw 13.6) Limitations on Official Visit One-Visit Limitation. A member institution may finance only one visit to its campus for a prospective student-athlete Requirements for Official Visit. An institution shall not provide an official visit to a high school or preparatory school prospective studentathlete until he or she: [D] (Adopted: 1/10/91 effective 8/1/92, Revised: 1/10/92, 1/16/93, 1/13/98, 4/29/04, 4/28/05, 1/9/06, 1/8/07 effective 8/1/07, 6/22/11) (a) Presents a score from a PSAT, an SAT, a PLAN or an ACT test taken on a national testing date under national testing conditions or an ACT test taken on a state testing date under state testing conditions. The score must be presented in writing through a testing-agency document or on a high school (or college) academic transcript (official or unofficial) or through the use of the applicable testing agency s automated-voice system. An international or learning-disabled prospective student-athlete who requires a special administration of the PSAT, SAT, PLAN or ACT may present such a score on the approval of the appropriate academic requirements committee; (Revised: 2/24/11) (b) Registers with the NCAA Eligibility Center; and (Revised: 1/8/07) (c) Is placed on the institution s institutional request list (IRL) with the NCAA Eligibility Center NCAA Eligibility Center. A prospective student-athlete s fulfillment of these academic requirements for an official visit may be certified through use of information on file at the NCAA Eligibility Center, as approved by the Executive Committee Length of Official Visit. An official visit to an institution shall not exceed 48 hours. A prospective student-athlete may remain in the locale in which the institution is located after the permissible 48-hour period for reasons unrelated to the official visit, provided that at the completion of the 48-hour visit, the individual departs the institution s campus, and the institution does not pay any expenses thereafter, including the cost of return transportation to the prospective student-athlete s home. Additionally, if the prospective student-athlete does not return home before attending the institution, the one-way transportation to the campus would be considered a violation of Bylaw , which prohibits transportation to enroll. Official Visit Policy (PUT IN BOX LIKE UNOFFICIAL VISIT) Compliance must be notified in writing through submission of the Official Visit Form prior to all visits. Upon approval of the visit, each head coach will receive an confirmation that the visit has been approved. No visit shall take place until a confirmation has been received. While on a visit, coaches and student-hosts are expected to follow all of the guidelines that have been set forth in this policy. A student-host must be a current student-athlete. Each coach is responsible for selecting their student-host and is required to educate them on both NCAA legislation and CSUS Policy for student-hosts. Specifically, this would include: No drinking of alcohol or use of drugs, gambling or sex activities with/or in the presence of the prospect (on or off campus). There is a zero tolerance for any of these activities. 16

17 All entertainment and transportation must take place within a 30-mile radius of campus. The transportation and entertainment must be considered reasonable. This would exclude personal use of airplanes, boats, limousines or special seating arrangements at sporting events, to name a few examples. Students arriving on campus via plane that is paid by the university must fly coach (no first class or other special arrangements). Additionally, students must be picked up at the airport by a university employee (i.e. coach, administrator, or administrative staff). Entertainment money provided by the university is to be used for the prospect within a 30 mile radius of CSUS. This entertainment must be consistent with NCAA Regulations and is not to be used to purchase alcohol or drugs. Prospects may not use the money to purchase gifts (i.e. CSUS shirts, Sweatshirts, etc.). Entertainment money may not be given directly to the prospect; it must be administered by the student-host. Special events, such as a concert or sporting event will require receipts. One student host per prospect may be present during a paid meal with a prospect. Meals are to be at a reasonable cost. Only the following individuals may attend a meal at an off campus site: prospects, prospect s parents (or guardian or spouse), coach, and athletic administrator. No university employees outside the athletic department (i.e. faculty) may be present at an off campus meal. On campus meals may include faculty and non-athletic department staff members. All CSUS athletic events that require tickets must be approved through a pass list by the Associate Athletic Director for Compliance. Prospects and those accompanying a prospect must be issued tickets through this pass list. It is the coach s responsibility to oversee the prospect in a professional manner while they are on our campus. Every effort should be made to house prospects on campus. Off campus housing of prospects must be approved by the Associate Athletic Director for Compliance. A prospect must stay with a current enrolled student-athlete. Based on availability, every attempt should be made to have the prospect meet with either the academic counselor and/or a member of the academic side of the campus community to discuss the academic environment and opportunities available on campus. Student-athletes, coaches and administrators not adhering to the above policies may receive sanctions determined by the Director of Athletics and Associate Athletic Director for Compliance. Prospects are also expected to adhere to the above guidelines. Prospects that fail to follow university procedures may jeopardize their recruitment to the California State University, Stanislaus. Coaches are required to meet with all student-hosts to review the department policies as well as their team policies regarding hosting prospects on visits. Student-hosts will sign a form stating that they are aware of the department s policies surrounding official visits and that they will be held accountable if any of these regulations are not followed. Official Visit Procedure: (PUT THIS IN BLUE HIGHLITE BOX) Step 1: Provide the Associate Athletic Director (Compliance) with completed official visit form (APPENDIX F), copy of transcripts and test scores, and NCAA Eligibility Center number for IRL activation. 17

18 Should be at least 3 days notice. Note student-host on the form. Step 2: The Associate Athletic Director (Compliance) will activate IRL, document visit. After the documentation is reviewed, the head coach will receive an approving the visit. The visit is not to take place unless you have received the confirmation. Step 3: The coach will meet with the student-host prior to the visit and review department policy. Student-host is required to sign student host official/unofficial visit form prior to the visit. TICKETS Entertainment/Tickets on Official Visit General Restrictions. An institution may provide entertainment, which may not be excessive, on the official visit only for a prospective student-athlete and the prospective student-athlete s relatives [or legal guardian(s)]. Entertainment and contact by representatives of the institution s athletics interests during the official visit are confined to campus. It is not permissible to entertain other relatives or friends (including dates) of a prospective studentathlete at any time at any site Complimentary Admissions- Official Visit (Bylaw ) Complimentary Admissions. During the official visit, a maximum of three complimentary admissions to a campus athletics event in which the institution s intercollegiate team practices or competes may be provided to a prospective student-athlete. Such complimentary admissions are for the exclusive use of the prospective student-athlete and those persons accompanying the prospective student-athlete on the visit and must be issued on an individual-game basis. Providing special seating arrangements during the conduct of the event (including intermission) for the prospective student-athlete or those persons accompanying the prospective student-athlete in the facility s press box, special seating box(es) or bench area is specifically prohibited. UNOFFICIAL VISITS Unofficial Visit Policy Coaches are required to understand the guidelines surrounding unofficial visits. This would include: limitations on meals, lodging and transportation. Per Bylaw b, the institution may provide transportation to the prospective student-athlete, when accompanied by an institutional staff member, to view practice and competition sites and other institutional facilities. The institution may provide local transportation to attend one of the institution's home athletics events (on or off campus) during the unofficial visit (see Bylaws and ). Payment of any other transportation expenses shall be an institutional violation but shall not cause the visit to become an official visit (see Bylaw ). 18

19 With respect to students walking in on campus during the day, coaches are required to be aware of NCAA dead periods and may not visit with a prospect during those periods. Unofficial Visit Procedure Step 1: Provide the Associate Athletic Director (Compliance) with completed unofficial visit form (APPENDIX K). Should be at least 3 days notice. Note your student-host on the form. Step 2: Each coach will receive an confirmation of the visit. The visit is not to take place unless you have received the confirmation. Step 3: Coach will meet with the student-host prior to the visit and review department policy General Restrictions- Unofficial Visit (NCAA Bylaw ) Number Permitted. A prospective student-athlete may visit a member institution s campus at his or her own expense an unlimited number of times. A prospective student-athlete may make unofficial visits before his or her senior year in high school Entertainment/Tickets General Restrictions. During an unofficial visit, the institution may not pay any expenses or provide any entertainment except a maximum of three complimentary admissions to a campus athletics events in which the institution s intercollegiate team practices or competes. Such complimentary admissions are for the exclusive use of the prospective student-athlete and those persons accompanying the prospective student-athlete on the visit and must be issued on an individual-game basis. Providing seating during the conduct of the event (including intermission) for the prospective student-athlete or those persons accompanying the prospective student-athlete in the facility s press box, special seating box(es) or bench area is specifically prohibited. [R] (Revised: 1/10/90 effective 8/1/90, 1/11/94, 1/9/06, 6/22/11) Meals. An institution may provide a prospective student-athlete (and the prospective student-athlete s relatives or legal guardians) with one meal in the institution s on-campus dining facility during an unofficial visit. When all oncampus dining facilities are closed, an institution may provide a meal in an off-campus dining facility. [R] (Revised:1/10/91, 1/9/06, 3/3/10, 6/22/11) Housing Lodging in Dormitories. A prospective student-athlete on an unofficial visit may stay at an enrolled student-athlete s dormitory room only if the prospective student-athlete pays the regular institutional rate for such lodging. [R] (Revised: 6/22/11) 19

20 Transportation during Unofficial Visit. For regulations relating to transportation on an unofficial visit see Bylaw Reserving Game Tickets. An institution may not reserve tickets (in addition to the permissible complimentary admissions) to be purchased by a prospective student-athlete (or individuals accompanying the prospective student-athlete) on an unofficial visit. Tickets may be purchased only in the same manner as any other member of the general public. [R] (Adopted: 1/10/92, Revised: 6/22/11) TRYOUTS Tryouts shall not occur prior to June 15 th preceding the PSA s junior year of high school and shall only occur on CSU Stanislaus s campus. Tryouts will also not occur during the PSA s high school s traditional season of competition and are limited to two (2) hours in length. Currently enrolled students are allowed to tryout in accordance with NCAA Bylaw 13 specific to the respective sport. Timing of visit and paperwork: 1. High school student-athletes can tryout beginning June 15 immediately preceding the PSA s junior year. High school PSA s can only tryout in the summer, a term other than the term in which their traditional season in the sport occurs, or after their eligibility has been exhausted. See Bylaw 13 for details year transfer students-athletes can tryout at the conclusion of that sports season or anytime after they have exhausted their eligibility in that sport year transfer student-athletes may try out at the conclusion of that sport s season with permission from their current institution s Director of Athletics or after one academic year has elapsed since the studentathlete s withdrawal from the previous four-year institution. 4. The following forms must be completed and submitted 72 hours prior to a try-out: PROCEDURES: o Try-Out Permission Form (APPENDIX L) o Physical Approval Try-Out Form from Athletic Trainer (APPENDIX M) o Physical Examination Documentation (Athletic Trainer) o Sickle Cell Trait Consent/Waiver Form (Athletic Trainer) o Athletic Try-out Waiver Form (Athletic Trainer) Prospective Student-Athletes 1.The coach provides the PSA with the tryout forms that must be completed and returned to the coach. The coach must receive Athletic Training Staff approval and submit to the Associate Athletic Director for Compliance no later than two business days prior to the tryout. 20

21 2.The Associate Athletic Director for Compliance reviews the tryout forms and if approved, will notify the coach of the approved tryout. 3.The coach must list the tryout on the weekly CARA log if current student-athletes were involved in the tryout of the PSA. Enrolled Students 1. The Head Coach provides the enrolled student-athlete with the tryout forms that must be completed and returned to the coach. The coach must receive Athletic Training Staff approval and submit to the Associate Athletic Director for Compliance no later than two business days prior to the tryout. 2. The Associate Athletic Director for Compliance must determine the student s academic eligibility for a tryout (from Peoplesoft), and review tryout paperwork. The Associate Athletic Director for Compliance will notify the coach of the approved tryout. If the student is not in good standing and is not able to tryout, coach must notify the student and postpone until student becomes eligible for a tryout. 3. If the student trying out is kept on the team as a participant, the coach must receive sport supervisor approval then the Athletic Academic Advisor with a request for an addition to the roster as soon as this decision is made. The Athletic Academic Advisor checks the student s eligibility before moving forward. If student appears to be eligible, the Athletic Academic Advisor will add the student-athlete to the eligibility certification list, notify the Associate Athletic Director for Compliance, the Trainers, Athletic Director, Sports Information Director. 4. The Associate Athletic Director for Compliance must set up a meeting with the student-athlete to complete compliance forms. The student-athlete must also meet with the Trainers in order to be cleared for additional participation. Due to timing, this may result in non-participation by the student-athlete for a day or two. The Compliance Coordinator will add the student-athlete to the team s Squad List in CA. COMPLIMENTARY TICKETS The NCAA prohibits the distribution of hard tickets to prospects (students in 9 th grade and above). In providing complimentary tickets to various groups we must verify that tickets will be distributed to the proper parties and that the individuals accepting these tickets are aware of NCAA rules surrounding this issue. Individuals requesting this information will be asked to sign the attached Distribution of Complimentary Tickets form through the Associate Athletic Director of Compliance prior to receiving the hard tickets. Programs wishing to provide promotional tickets to groups of prospects must go on a pass list through the Ticket Office as these trips will be treated as an unofficial visit. Additionally, all other unofficial and official visits must be completed through the Ticket Office on a pass list. 21

22 Complimentary Ticket Procedure Official and Unofficial Complimentary Admissions Request Forms (APPENDIX N & 0): The Official and Unofficial Complimentary Admissions Request Forms must be turned into the ticket office 24 hours before the start of the sporting event. The forms must list the full name (first name, last name) of the prospect and their guests. Do not use nicknames. The forms must be signed and dated by a member of the coaching staff. Coaches must inform the visiting prospect and their guests to please bring a photo ID. Please notify the ticket office of cancelled visits. National Letter of Intent CSU Stanislaus is a subscribing member to the National Letter of Intent Program (NLI). The NLI is an official document administered by the Collegiate Commissioners Association used by a subscribing member to establish the commitment of a prospect to attend a particular institution. Please refer to the current issue of the NCAA Manual for all regulations pertaining to the NLI. A valid NLI must have a valid offer of athletic grantin-aid. Only those prospective student-athletes who have been declared eligible by the NCAA Eligibility Center and officially acceptable for admission to the University may be officially offered an athletic grant-in-aid. Upon verification of such, the in-house process of issuing a NLI to a prospect can begin. Steps: *The issuance of an NLI begins by the head coach providing the name, address, Eligibility Center number, and date of birth to the Associate Athletic Director for Compliance. *The Associate Athletic Director will provide this information to the Office of Financial Aid so that an official Athletic Grant-In-Aid Offer can be tendered. *Upon receipt of the award offer from Financial Aid, the Associate Athletic Director will create a formal letter with the NLI offer and mail the packet to the prospective student-athlete. * If the prospective student is under the age of 21, the NLI and the financial aid documents must be counter-signed by the parent/guardian of record. *The signing of the NLI must be completed within 7 days of its formal offer *The signed NLI and the financial aid agreement must be returned to the Associate Athletic Director within 14 days of its official offer. *The Associate Director will forward a copy of both documents to the CCAA office for final approval of the NLI. ATHLETIC GRANT-IN-AID POLICY (APPENDIX P) 1. Athletic grants-in-aid will be awarded annually, consistent with NCAA and/or conference policies governing grants-in-aid. 2. Coaches will recommend a student-athlete for an athletic grant-in-aid to the Director of Athletics or his/her designee annually. Recommendation is done via the Athletic Grant-in-Aid request form. 22

23 3. Upon receipt of the coach s recommendation for an athletic grant-in-aid, the Associate Athletic Director for Compliance will review the request in order to determine its compliance with NCAA regulations and budget restrictions. 4. The Associate Athletic Director for Compliance will create an electronic document and forward to the Office of Financial Aid for creation and preparation of the grant-in-aid document. 5. The Office of Financial Aid will return a financial aid agreement to the Associate Athletic Director for mailing to the student-athlete. If a National Letter of Intent is to be included, this document will be included in a packet that is mailed to the student-athlete with instructions on proper completion of all documents. 4. Any athletic grant-in-aid may be cancelled, reviewed, or modified consistent with NCAA regulations. 5. Student-athletes may appeal any change in their athletic grant-in-aid by submitting a written appeal to the Financial Aid Appeal Committee. The Chair of the Financial Aid Appeal Committee may call a hearing. No athletic department representatives may serve on this committee. 6. The Athletic Grant-In-Aid Appeal Committee will normally include the Faculty Athletic Representative, the Dean of Students, and one other committee member who has no affiliation with the athletic department. 7. The final composition of this committee will be at the discretion of the Provost and will also include student representation. The student representation shall include a currently enrolled student who is not associated with the Department of Athletics. Summer School Financial Aid Summer financial aid may be awarded only to attend any CSU Stanislaus summer term and must follow standard institutional summer school aid policy. Summer financial aid may be awarded to incoming freshman, continuing student-athletes as well as transfers, but transfers must meet all transfer requirements prior to enrollment to receive such benefit. Summer financial aid is not guaranteed and is in no way required to be proportionate to the academic year athletics grant-in-aid. Procedure: 1. If a Head Coach wishes to request a department allocation for a student-athlete summer financial aid award, he/she must make a proposal via to the AD by May 1. The proposal must include name, Student ID, course(s), and total projected fee. 2. The AD reviews this information and determines if sufficient funding is available to fund a portion or the entire projected fee. 3. The AD will notify the Head Coach and copy the Associate Athletic Director for Compliance. 4. The Head Coach will submit a Grant-in-Aid request form to the Associate Athletic Director for Compliance. He/she will submit to Financial Aid and disperse to the student-athlete. 23

24 5. If a student-athlete decides not to take summer school as planned, the student-athlete must notify the Head Coach. The Head Coach must notify the Associate Athletic Director for Compliance immediately. SPORTS CAMPS AND CLINICS (NCAA Bylaw 13.12) Institution s Sports Camps and Clinics Definition. An institution s sports camp or instructional clinic shall be any camp or clinic that is owned or operated by a member institution or an employee of the member institution s athletics department, either on or off its campus Purposes of Camps or Clinics. An institution s sports camp or clinic shall be one that: (a) Places special emphasis on a particular sport or sports and provides specialized instruction, practice or competition; (b) Involves activities designed to improve overall skills and general knowledge in the sport; or (c) Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport Football and Basketball. An institution s football or basketball camp or clinic may be conducted only during an institution s summervacation period, unless such activities meet the provisions regarding developmental clinics set forth in Bylaw Attendance Restriction. A member institution s sports camp or clinic shall be open to any and all entrants (limited only by number and age) Recruiting Calendar Exceptions. The interaction during sports camps and sports clinics between prospective student-athletes and those coaches employed by the camp or clinic is not subject to the recruiting calendar restrictions. However, other coaches wishing to attend the camp as observers must comply with appropriate recruiting contact and evaluation periods. In addition, institutional camps or clinics may not be conducted during a dead period. CAMPS AND CLINICS PROCEDURES (APPENDIX Q) All coaches are encouraged to conduct summer camps and clinics throughout the year to generate funds for their programs and to enhance student-athlete and campus recruiting. All camps must be approved by the Director of Athletics or designee (Complete request form). To initiate a summer camp the coach must complete a facility request via the R-25 system (campus-wide web-based reservation system used for non-academic facility reservations) and develop a budget for the camp. Camps are subject to NCAA, CCAA and CSU policies. Recommended to begin process 30 days in advance, if not camp/clinic may not be approved. 1. Print out proposed budget, flyer and risk assessment form (Warriorathletics.com) and attach the Warrior Athletics Checklist form and turn into Athletics Director/Designee and Budget Analyst for approval. 2. Compliance with NCAA verified by Associate Athletics Director/SWA. 24

25 3. R25 All camps and clinics must be scheduled on the University calendar. Please Athletics Administrative Coordinator camp details (dates, times and if any food will be served). 4. Complete the Camps or Clinics Risk Assessment form - This must be completed no later than 14 days prior to start of camp. a. Risk Management will advise if any of the Adult Supervisors must be Live Scanned. This must be done prior to camp start date. b. Risk Management will send you a Sports Camp Participation Release form for the parents /guardians to complete and turn in on the first day of camp. All participation release forms must be turned into Risk Management at the end of camp. They will hold all forms the length of time that is needed. pdf c. Risk Management will send you a Camp Insurance Roster. Please fill out all of the names of the campers prior to camp start date. Day of camp use the form as parent s drop of their campers. Once camp is completed this form must be turned into Risk Management, this is how the insurance is completed Temporary Food Permit must be completed if you will be serving or selling food at your camp. This form must be completed 14 days prior to camp, if this is not completed on time you may be denied Parking Moratorium Per Parking Management the cost for a parking moratorium for camps/clinics are $50 a day. You may have a parking moratorium for the first 15 minutes of camp and the last 15 minutes each day. Please remind parents if they are staying longer they will need to buy a parking pass or park on the street. 7. Flyer and/or Registration form must be submitted for posting on Athletics website to Assistant Director/SID. 8. Final reconciled budget due within two weeks after completion of camps/clinics, please submit to Budget Analyst Recruiting Calendars Men s Basketball. The following contact and evaluation periods shall apply to men s basketball: (a) June 1 through June 14: Quiet Period (b) June 15 through August 1: Evaluation Period (c) August 2 through September 6: Quiet Period (d) September 7 through October14: Contact Period (e) October 15 to the date of the prospective student-athlete s initial high school or two- year college contest: Quiet Period (f) During the period 48 hours before 7 a.m. on the initial date for the fall signing of the National Letter of Intent: Dead Period (g) The period between the prospective student-athlete s initial and final high school or two-year college contests: Evaluation Period (h) March 1 through 30 days after the Saturday after the initial date for the spring signing of the National Letter of Intent [except for (1) and (2) below] Contact Period (1) Thursday before the NCAA Division I Men s Basketball Championship game to Tuesday noon after the game: Dead Period (2) During the period 48hours before 7 a.m. on the initial date for the 25

26 spring signing of the National Letter of Intent: Dead Period (i) During any high school all-star game that occurs within the state in which the member institution is located: Evaluation Period (j) During any all-star contest held during the final weekend of the NCAA Division I Men s Basketball Championship in the host city: Evaluation Period (k) All other dates: Quiet Period Women s Basketball. The following contact and evaluation periods shall apply to women s basketball: (a) June 1 through June 14: Quiet Period (b) June 15 through August 1: Evaluation Period (c) August 2 through September 6: Quiet Period (d) September 7 through October 14: Contact Period (e) October 15 to the date of the prospective student-athlete s initial high school or two- year college contest: Quiet Period (f) During the period 48 hours before 7 a.m. on the initial date for the fall signing of the National Letter of Intent: Dead Period (g) The period between the prospective student-athlete s initial and final high school or two-year college contests: Evaluation Period (h) March 1 through 30 days after the Saturday after the initial date for the spring signing of the National Letter of Intent [except for (1) below]: (1) During the period 48 hours before 7 a.m. on the initial date for the spring signing of the National Letter of Intent: Dead Period (i) During any high school all-star game that occurs within the state in which the member institution is located: Evaluation Period (j) During the Saturday before the NCAA Division I Women s Basketball Championship game through Wednesday noon after the championship game: Dead Period (k) During four sanctioned Amateur Athletic Union women s events occurring between May 18 and June 14 selected at the discretion of the institution and designated in writing in the office of the director of athletics: Evaluation Period (l) All other dates: Quiet Period Dead Periods for Other Sports. There are no specified contact and evaluation periods in sports other than basketball and football except for the following dead periods National Letter of Intent Signing Date. The period 48 hours before 7 a.m. on the date for signing the National Letter of Intent in the applicable sport. 26

27 ELIGIBILITY (NCAA Bylaw 14. 3) The Athletic Academic Advisor is the contact person for student-athlete eligibility within Athletics. The Athletic Academic Advisor monitors initial, transfer and continuing eligibility and prepares the necessary documentation for review. A new or continuing student-athlete is not allowed to compete until the Athletic Academic Advisor has reviewed their eligibility and certified them for competition. The Athletic Academic Advisor maintains a working eligibility certification list for each team (see below). The eligibility certification list is regularly updated by the Athletic Academic Advisor when student-athletes have been certified for competition. The eligibility certification list is signed by the FAR, Athletics Academic Advisor and Dean of Admissions prior to the first date of competition. Only those student-athletes listed as eligible for competition may compete. If student-athletes become eligible after the first eligibility certification list has been signed, a new list is produced by the Athletic Academic Advisor with appropriate signatures. Eligibility of Official Travel Party and Independent Travel Release Based on the current eligibility certification list at that time, an official travel party list must be approved by the Associate Athletic Director for Compliance, prior to each away trip. Only student-athletes who are listed as eligible for competition and who have been officially certified to compete as per CCAA and NCAA regulations may be allowed to travel. Student-athletes must travel both to and from the site of competition with the official team traveling party. Separate travel arrangements require advance approval by the head coach and sport supervisor. CSU Stanislaus is released from any liability or risk involved in the alternate travel plans. Medical Hardship Waivers If there is reason to believe a student-athlete may be eligible for a medical hardship waiver, the Head Athletic Trainer works with the FAR and the Associate Athletic Director for Compliance to assess whether the studentathlete is in fact eligible for a medical hardship waiver. If the student-athlete meets the conditions for the waiver, the following process ensues. Procedure: 1. The Head Athletic Trainer gathers all pertinent medical documentation, including a physician s assessment of the student-athlete s incapacitating injury or illness. This information, along with a draft of the CCAA Conference Hardship Waiver form, is passed along to the FAR for review. 2. The FAR reviews the waiver and the attached documentation and contacts the Head Athletic Trainer with any questions or concerns. Once the packet is finalized, the FAR sends the final copy to the Associate Athletic Director for Compliance. 3. The Associate Athletic Director for Compliance does one final review and submits to the Conference Office prior to the deadline. 27

28 4. If the waiver is approved, the Associate Athletic Director for Compliance receives a notification from the Conference Office and notifies the Athletic Academic Advisor, FAR, Head Athletic Trainer and Sports Information Director. All will make appropriate notes of seasons of eligibility used for the student-athlete. Initial Eligibility Review At any time during the recruiting process, and at the very latest, prior to approval of a scholarship offer, Coaches may bring a copy of transcripts and test scores to be evaluated for initial eligibility by to the Athletics Academic Advisor. A core course evaluation will be completed in regards to the prospective student-athletes transcript ensuring they are on track to graduate with the necessary NCAA 16 approved core courses. TRANSFER Procedure for assessing a transfer student s eligibility 1. Coaches must submit all transcripts when recruiting a transfer student so that the Athletics Academic Advisor may review the student s eligibility. 2. Coaches will be given a written summary of the prospective student athlete s potential eligibility. If a student-athlete wishes to transfer from CSUS the Associate Director of Compliance will confirm that a permission to contact has been sent and send a release of a onetime transfer. A release will not be granted to any CCAA institutions except in certain situations. Coaches must notify the Associate Director of Athletics for Compliance when a student-athlete requests such a transfer. ELIGIBILITY Only those student-athletes found to be academically, athletically, and otherwise eligible will be permitted to participate in intercollegiate athletics as a representative of CSU-Stanislaus. Consistent with the mission of the California State University and the philosophy of the CSU Stanislaus Department of Athletics, we strive to operate a fundamentally sound and success athletics program. The success of the student-athletes in the classroom and the field of play are the barometers through which we gauge our success. 28

29 NCAA INITIAL-ELIGIBILITY CENTER (NCAA CLEARINGHOUSE) The NCAA Initial-Eligibility Center is an organization established to evaluate high school courses in a consistent manner by trained, unbiased individuals and to review other information required for initialeligibility certification. It carries out the procedures for determining the initial-eligibility requirements for all NCAA Division I and II institutions and administers the certification of student-athletes. The certification process is a cooperative effort between high schools, students, colleges and universities, and the Eligibility Center staff. Only those student-athletes officially certified by the center are eligible for participation in intercollegiate athletics at Division I and II institutions. Coaches must submit the name, Eligibility Center ID number, high school, and address of each prospective student-athlete to the Associate Director of Athletics for Compliance. The name(s) is/are submitted to the NCAA Eligibility center. The University possesses no control over the expediency with which the Eligibility Center processes student information. It is incumbent upon the student and their high school to ensure that all necessary documents are provided to the Eligibility Center on a timely basis. The Eligibility Center updates student status on a regular basis and student status can be viewed in realtime on the Center website. The Associate Director for Compliance monitors the website regularly to continually assess the status of all students who have been earmarked as a potential student at CSU Stanislaus. Coaches must submit full rosters using the standardized roster form to Associate Director for Compliance and Athletic Academic Adviser prior to July 1 st and update accordingly. You will receive an eligibility report from the Athletic Academic Advisor with the eligibility status of all athletes that are submitted on the roster. Mid-Year Certification of a Student-Athlete Every student-athlete must be re-certified after the fall semester to verify that they meet the necessary GPA requirement and that they have passed satisfactorily completed 6 units the previous semester. Certification of Continuing Eligibility Coaches will be given updates throughout the semester as to a student athlete s status in terms of continuing eligibility. To assist in this process coaches are expected to: 1. Maintain up to date squad lists 2. Maintain communication and relate student-athlete concerns to the academic counselor on a regularbasis 3. Communicate regularly with Athletic Academic Advisor ROSTER MANAGEMENT (APPENDIX R) Coaches are to give updated rosters to the Director of Compliance, Athletics Academic Advisor, Sports Information Director and Head Athletic Trainer on a continuous basis throughout the year (use official form). Use the Add/Drop form during the year as your roster changes. Coaches are expected to reach their roster requirements as determined by the Director of Compliance for gender equity purposes. Final rosters and list of redshirts need to be submitted to the Director of 29

30 Compliance, Athletic Academic Advisor, Sports Information Director and Head Athletic Trainer prior to your first competition. Protocol for establishing student athlete/team head count at CSU Stanislaus for roster management (CSU policy on Gender Equity) 1) All scholarship athletes will be counted, even if they are considered to be a red shirt for the academic year. 2) Any student-athlete who has meaningful participation in an athletic contest. 3) Any student-athlete who travels with the team and receives money for meals. 4) Any student-athlete who suits up in a competition uniform and is on the bench. 5) Any student-athlete who practices with the team, is eligible to compete, but does not play in a contest because of competitive ability. 6) Any student-athlete who competes in a scrimmage or exhibition. Within 2 weeks of the conclusion of the season, the head coach is responsible for submitting a copy of their squad list and a memo summarizing which student-athletes competed, used a redshirt season or had a medical hardship. This will be held in the Compliance Office and used for NCAA reports. SQUAD LIST CHANGES SQUAD LIST ADDITIONS/DELETIONS (APPENDIX S) When a coach wants to make a change to their roster they must submit an Addition/Deletion to Roster Form and submit this form to the Associate Athletic Director of Compliance. The change will be noted on CAI. A copy of the form will then be sent to: Media Relations Athletic Training Academic Advisor When making additions to rosters, coaches must have written approval from compliance and athletic training prior to allowing the student-athlete to participate. STUDENTS WHO RECEIVE ATHLETICS AID AND VOLUNTARILY QUIT TEAM (APPENDIX T) Student-athletes who receive athletics aid who voluntarily quit a team must sign the Voluntary Quit form prior to receiving a release. FINANCIAL AID Procedure for RENEWALS & NON-RENEWALS 30

31 Renewals 1. Associate Athletic Director of Compliance will send out the renewal form to coaches 2. Coaches are to complete form, sign and return to Associate Athletic Director of Compliance no later than June 1 st. 3. Form will then be reviewed by Associate Athletic Director of Compliance. 4. A scholarship agreement will then be given to the Head Coach to be signed by the athlete Non-renewals If the situation of a non-renewal, the head coach needs to notify Director of Athletics, in writing of the intent to not renew the scholarship. The Director of Athletics will coordinate with the Director of Financial Aid to send to the student athletes a notification of non-renewal letter and information regarding the hearing process. Renewals and Nonrenewals (NCAA Bylaw ) The renewal of institutional financial aid based in any degree on athletics ability shall be made on or before July 1 before the academic year in which it is to be effective. The institution shall promptly notify in writing each student-athlete who received an award the previous academic year and who has eligibility remaining in the sport in which financial aid was awarded the previous academic year (under Bylaw 14.2) whether the grant has been renewed or not renewed for the ensuing academic year. Notification of financial aid renewals and nonrenewals must come from the institution s regular financial aid authority and not from the institution s athletics department. Employment (NCAA Bylaw ) Earnings from a student-athlete's on- or off-campus employment that occurs at any time is exempt and is not included when determining a student-athlete's full grant-in-aid or the institution's financial aid limitations, provided: (a) The compensation is only for work actually performed; (b) The compensation is at a rate commensurate with the going rate of that locality for similar services; and (c) The employer shall not use the athletics reputation of a student-athlete employee to promote the sale of the employer's products or services. (See Bylaw 12.4.) Procedure for student athletes who provide lessons: Student-athletes who work must complete and return the Student- Athlete Fee For Lesson Form. Lessons cannot be given on campus unless the University rental fee is paid. (APPENDIX U) AWARDS AND BENEFITS GENERAL PRINCIPLES (NCAA Bylaw 16.01) Eligibility Effect of Violation. A student-athlete shall not receive any extra benefit as defined in Bylaw Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders the student athlete ineligible for athletics competition in the sport for which the improper award, benefit or expense received. If the 31

32 student-athlete receives an extra benefit not authorized by NCAA legislation, the individual is ineligible in all ports Types of Awards, Awarding Agencies, Maximum Value and Numbers of Awards. Athletics awards given to individual student-athletes shall be limited to those approved or administered by the member institution, its conference or an approved agency as specified in the following subsections and shall be limited in value and number as specified in this section. Each of the following subsections is independent of the others so that it is permissible for an individual student-athlete to receive the awards described in all subsections Occasional Meals. (APPENDIX V) (a) Institutional Staff Member. A student athlete or the entire team in any sport may receive an occasional meal in the locale of the institution on infrequent and special occasions from an institutional staff member. An institutional staff member may provide reasonable local transportation to student-athletes to attend such meals. (b) Representative of Athletics Interest. A student-athlete or the entire team in a sport may receive an occasional family home meal from a representative of the institution s athletics interests provided the meal is in the individual s home, on campus or at a facility that is regularly used for home competition and may be catered. The representative of the institution s athletics interests or an institutional staff member may provide reasonable local transportation to student-athletes to attend such meals. Coaches must complete the Occasional Meal Form) and receive signed approval from Compliance prior to administering meal. PLAYING AND PRACTICE SEASONS Playing and Practice Seasons (NCAA Bylaw 17) The Associate Athletic Director for Compliance is responsible for monitoring the playing and practice seasons for all sports. This includes playing season declarations, number of contests, all athletically related activities, and daily/weekly hour limitations. Countable Athletically Related Activities Countable Athletically Related Activities (CARA) include any required activity with an athletics purpose, involving student-athletes and at the direction of, or supervised by, any members of the coaching staff and must be counted within weekly and daily limitations. The following are examples of Countable Athletically Related Activities The following are examples of NON-Countable Athletically Related Activities 32

33 Practice Any meetings initiated or required by coach Competition Field or on-court activities Required weight training/conditioning activities Individual skill-related activities with a coach Discussion or review of film Participation in camps or clinics Participation in tryout of PSA Compliance/Eligibility Meetings Meetings with a coach initiated by the SA Study tables, tutoring or academic meetings Travel to or from competition Training room activities Banquets Fund-raising or community service projects Voluntary weight training or conditioning not conducted by a coach Voluntary activities, no attendance taken, no coach present (i.e., captain s practice) Prospect Tryout It is permissible for current student-athletes to participate or compete against a PSA in a tryout. This type of activity must be listed on the Weekly CARA Form. If a tryout takes place outside of the playing season, the hours of student-athlete participation in the tryout must count towards the 2 hours of permissible skill instruction for the week. See Recruiting section of the Compliance Manual for Tryout procedures. PRACTICE Practice is any meeting, activity, or instruction provided to the student-athlete at the direction of the institution. All coaches are responsible for organizing practices for their respective programs. Coaches should schedule practices and provide written schedules of practice times and dates to appropriate administrative personnel (Associate Athletic Director for Compliance, the Head Athletic Trainer, and Sports Information Director) two weeks prior to the start of each semester. Coaches must submit written monthly practice schedules to the facilities office through a facilities request form and to the athletic training office. Coaches must report any changes or cancellations to both offices as soon as possible. This allows open facilities to be used if needed and allows the training room to efficiently use of its staff and supplies. All coaches must set up a team meeting with the Associate Athletic Director for Compliance to fill out all NCAA compliance forms at the beginning of the academic year. All necessary documentation relating to student-athlete eligibility MUST be completed prior to any outside competition and should be completed as soon as possible, preferably prior to the first official practice Voluntary Athletically Related Activities. In order for any athletically related activity to be considered voluntary, all of the following conditions must be met: (a) The student-athlete must not be required to report back to a coach or other athletics department staff member (e.g., strength coach, trainer, manager) any information related to the activity. In addition, no 33

34 (b) (c) (d) athletics department staff member who observes the activity (e.g., strength coach, trainer, manager) may report back to the student-athlete s coach any information related to the activity. The activity must be initiated and requested solely by the student-athlete. Neither the institution nor any athletics department staff member may require the student-athlete to participate in the activity at any tie. However, it is permissible for an athletics department staff member to provide information to studentathletes related to available opportunities for participating in voluntary activities (e.g., times when the strength and conditioning coach will be on duty in the weight room or on the track). In addition, for students who have initiated a request to engage in voluntary activities, the institution or an athletics department staff member may assign specific times for student-athletes to use institutional facilities for such purposes and inform the student-athletes of the time in advance. The student-athlete s attendance and participation in the activity (or lack thereof) may not be recorded for the purposes of reporting such information to coaching staff members or other student-athletes; and The student-athlete may not be subjected to penalty if he or she elects not to participate in the activity. In addition, neither the institution nor any athletics department staff member may provide recognition or incentives (e.g., awards) to a student-athlete based on his or her attendance or performance in the activity. [Note: Coaching staff members may be present during permissible skill-related instruction pursuant to Bylaw ] Winter Break. The winter break shall be a seven-consecutive calendar-day period from December 20 through December 26. When December 20 falls on a Friday, Saturday or Sunday, the winter break shall be a seven-consecutive calendar-day period that begins on the following Monday. When December 20 falls on a Monday, the winter break shall be a seven-consecutive calendar-day period that begins on the following Tuesday. During the winter break, a student-athlete may not participate in any countable athletically related activities and may not participate in any voluntary athletically related activities on campus unless the facility is open to the general student-body General Playing-season Regulation Playing Season. The playing (i.e., practice and competition) season for a particular sport is he period of time between date of an institution s first officially recognized practice session and the date of the institution s last practice session or date of competition, whichever occurs later. An institution is permitted to conduct officially recognized practice and completion each academic year only during the playing season as regulated for each sport in accordance with the provisions of this bylaw. The institution must conduct the same playing season for varsity and subvarsity teams in the same sport Playing Season Athletically Related Activities. The playing (i.e., practice and competition) season for a particular sport is the only time within which a member institution is permitted to conduct countable athletically related activities (see Bylaw ) except as set forth in Bylaw However, coaching staff members may engage in coaching activities with a student-athlete during the student-athlete s participation in events listed in Bylaw

35 Sickle Cell Solubility Test. The examination or evaluation of student-athletes who are beginning their initial season of eligibility and students who are trying out for a team shall include a sickle cell solubility test (SST), unless documented results of a prior test are provided to the institution or the student-athlete declines the test and signs a written release. Captain s Practices CSU Stanislaus Department Policy There will be no Captain s Practice prior to start of pre-season camp organized on our campus or any use of University athletic equipment. You may also inform them that we cannot preclude them from meeting off campus on their own accord, but the University will not sanction any practice-related activities. Further, the University will not be liable for any injuries prior to the start of NCAA sanctioned pre-season practices. Student athletes receiving regular treatment for injuries may still continue to visit the training room for regularly scheduled treatment. They may also use any facilities that are open to any and all students (i.e. SRC). Incoming student athletes should be advised to report to campus on the first allowable report date. They should not be advised to come to town early or have any type of housing arrangement set up with current students. At no time will any incoming students be allowed to receive training room treatment. Countable Athletically Related Activities (CARA) (NCAA Bylaw ) (APPENDIX W) Any required activity with an athletics purpose involving student-athletes and at the direction of, or supervised by one or more of an institution's coaching staff (including strength and conditioning coaches). All must be counted under weekly/daily limitations. Daily/Weekly Hour Limitations & Logs Head Coaches are responsible for monitoring and logging all practices, competitions and any other athletically-related activities. Weekly CARA Form must be used by all coaches for this documentation. The practice week is defined as Sunday through Saturday, unless preapproved by the Associate Athletic Director for Compliance and noted on the Declaration of Playing Season. Weekly CARA Forms are to be turned in each week to the Associate Athletic Director for Compliance Daily and Weekly Hour Limitations-Playing Season A student-athlete s participation in countable athletically related activities (see Bylaw ) shall be limited to a maximum of four hours per day and 20 hours per week Weekly Hour Limitations Outside of Playing Season Sports Other Than Football. In sports other than football, outside of the playing season during the academic year, only a student-athlete s participation in weight training, conditioning, team activities and/or skill instruction shall be permitted, as follows: 35

36 (a) (b) (c) (d) (e) In winter championship sports, a student-athlete s participation in weight training, conditioning, team activities and/or skill instruction shall be limited to a maximum of eight hours per week, of which not more than two hours per week may be spent on team activities and/or skill instructions, as follows: (1) In basketball, from September 7 or the institution s fourth day of classes for the fall term, whichever is earlier, through the day before October 15. (2) In swimming and diving and track and field, from September 7 or the institution s fourth day of classes for the fall term, whichever is earlier, through the institution s declared start date of practice. (3) In wrestling, from September 7 or the institution s fourth day of classes for the fall term, whichever is earlier, through the day before October 10. In spring championship sorts, from September 7 or the institution s fourth day of classes for the fall term, whichever is earlier, through the day before the institution s declared start date of the nonchampionship segment, a student-athlete s participation in weight training, conditioning, team activities and/or skill instruction shall be limited to a maximum of eight hours per week, of which not more than two hours per week may be spent on team activities and/or skill instruction; In fall championship sports, from the beginning of the institution s second term of the academic year (e.g., winter quarter, spring semester) through the day before February 15, a student-athlete s participation in weight training, conditioning, team activities and/ or skill instruction shall be limited to a maximum of eight hours per week, of which not more than two hours per week may be spent on team activities and/or skill instruction; In National Collegiate Championship sports, from the beginning of the institution s academic year through the day before the institution s declared start date of practice, a student-athlete s participation in weight training, conditioning, team activities and skill instruction shall be limited to a maximum of eight hours per week, of which not more than two hour be spent on team activities and /or skill instruction; and Between the end of the Division II championship, or the end of the non-championship segment, and one week prior to the beginning of the institution s final examination period, a student-athlete s participation in weight training, conditioning and skill instruction shall be limited to a maximum of eight hours per week, of which not more than two hours per week may be spent on skill instruction set forth in Bylaw During this period, team activities shall not be permitted Institutional Final Exam Period. All countable athletically related activities outside the playing season are prohibited one week prior to the beginning of the institution s final examination period through the conclusion of the institution s final examinations. Participation in voluntary individual workouts monitored by strength and conditioning personnel for safety purposes per Bylaw shall not count against the weekly hour limitation Institutional Vacation Period. A student-athlete may not participate in any countable athletically related activities outside the playing season during any institutional vacation period (e.g., summer, academic year) Preseason Practice. Daily and weekly hour limitations do not apply to countable athletically related activities occurring during preseason practice before the first day of classes or the first scheduled contest, whichever is earlier. See Bylaws , , , , , , and for specific limitations. 36

37 Vacation Periods and between Terms. Daily and weekly hour limitations do not apply to countable athletically related activities occurring during an institution s official vacation period, as listed in the institution s official calendar, and during the academic year between terms when classes are not in session. If such vacation periods occur during any parts of the week in which classes are in session, the institution is subject to daily and weekly hour limitations during the portion of the week when classes are in session and must provide the student-athletes with a day-off (see Bylaw ), which may be a vacation day. Playing & Practice Season Declaration Procedure 1. Prior to August 1 st, the Associate Athletic Director (Compliance) will provide the declaration of playing procedure form to the head coaches for completion (APPENDIX X & Y). 2. The head coaches will identify the playing and practice season and vacation periods for their program. 3. The Associate Athletic Director (Compliance) will review dates and send out a confirmation to coaches and sport supervisors with dates. 4. Changes to the initial dates must be made in writing ( is acceptable) a week prior to the effective date in order to be checked for compliance. 5. The coach is responsible for ensuring that changes are communicated to related parties (athletic training, facilities etc). Figure Maximum Number of Contests and Dates of Competition CONTESTS DATES OF COMPETITION BASEBALL 50 BASKETBALL 26 CROSS COUNTRY 7 GOLF 21 SOCCER 18 SOFTBALL 56 TENNIS 25 TRACK & FIELD 18 VOLLEYBALL 26 37

38 Figure Playing & Practice Season Basketball FIRST PRACTICE Conditioning: Sept 7 or the fourth day of classes (whichever is earlier) On Court: Oct 15 FIRST CONTEST Nov 8, 2013 REGULAR SEASON END NCAA Division II Men s Basketball Championship game Track & Field FIRST PRACTICE Sept 7 or the fourth day of classes (whichever is earlier) FIRST CONTEST Sept 7 or the fourth day of classes (whichever is earlier) REGULAR SEASON END NCAA Division II Championships Fall Sports Championship Segment: Cross Country - Soccer - Volleyball FIRST PRACTICE 17 days prior to the first permissible date of competition OR five days prior to the first day of classes (whichever is earlier) FIRST CONTEST Thursday preceding Sept 6 REGULAR SEASON END Conclusion of NCAA Championship Spring Sports Championship Segment: Baseball - Golf - Softball - Tennis FIRST PRACTICE Jan 10 or the first day of classes (whichever is earlier) FIRST CONTEST Feb 1 REGULAR SEASON END Conclusion of NCAA Championship Spring Sports Nonchampionship Segment FIRST PRACTICE Sept 7 or fourth day of classes (whichever is earlier) FIRST CONTEST Sept 7 or fourth day of classes (whichever is earlier) REGULAR SEASON END Nov 15 Figure Playing & Practice Season ACTIVITY TYPE Bylaw(s) Countable Non-countable Competition X Individual workouts (as required or supervised by a X member of the coaching staff) Observation of student-athletes in non-organized sportspecific X activities (e.g. pick up games) Participation in camps or clinics X Participation of student-athletes in permissible tryouts involving prospective student-athletes of full-time students X 38

39 ACTIVITY TYPE Bylaw(s) Countable Non-countable Practice, including but not limited to: X - Activities using equipment related to the sport - Activities conducted as part of a physical education class - Chalk talk - Discussions or review of game films, online video, CD, DVD, etc. related to the sport - Field, floor or on-court activity - Lecture on or discussion of strategy related to the sport - Setting up offensive or defensive alignment Required preparation of playing field for competition X Required weight-training and conditioning activities held at X the direction of or supervised by an institutional staff member Skill instruction X Use of institutional athletics facilities when such activities X are supervised by or held at the direction of any member of the institution s coaching staff Visiting the competition site (in cross country and golf) X Voluntary skill instruction at the request of the studentathlete X Any athletically related activity organized or monitored by X other student-athletes, provided the activities are not done at the direction of a coach or are considered as a requisite for participation in that sport Athletics department academic study hall or tutoring X sessions Attendance at an awards or celebratory banquet X Involvement of an institution s strength and conditioning X staff with student-athletes in voluntary strength and conditioning programs Medical examinations or treatments X Meetings with coaches or athletics department staff X members on non-athletics matters Observation of an officiating clinic related to playing rules that is conducted by video conference and does not require student-athlete to miss any class time to observe the clinic X 39

40 ACTIVITY TYPE Bylaw(s) Countable Non-countable Observation of student-athletes in organized competition X Participation in fundraising activities, community service X or community engagement Participation in a physical education class conducted by a X member of the athletics department staff Providing safety instruction and skill instruction during X voluntary individual workouts (in swimming, track and field (field only) and water polo) Required preparation of playing field for practice X Student-athlete requested individual summer workout sessions with a member of the coaching staff (in golf, swimming, tennis, track and field outside of playing season) Training-table or competition-related meals X Travel to a from practice and competition X X 40

41 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX B STUDENT-ATHLETE CODE OF CONDUCT Student athletes are among the most visible students on campus as well as in the community. Because of America's fascination with sports and those who play, a unique platform exists to be a role model, mentor, or spokesperson. The University, the athletic program, and the student-athlete all benefit from this exposure. However, this platform brings with it a whole set of privileges and responsibilities. As a student representing CSU Stanislaus in intercollegiate athletic competition, I (print your name) Understand that participation in intercollegiate athletics is a privilege that carries considerable responsibility. Pledge to demonstrate good citizenship, a high degree of sportsmanship, honesty, and integrity on the field or court, on the campus, in the local community, and to otherwise represent the university in a manner that brings pride to me, my team and the university. Will make the attainment of an academic degree a high priority. Will be a responsible member of each class, which includes attending, being prepared, completing assignments, and participating at the level expected of all students in the class. Understand that I am responsible for any and all material pertaining to myself posted on any and all social internet sites (i.e. Facebook, MySpace, Twitter). Any inappropriate material found on any of these sites can result in athletic sanctions. Will abide by all sport-specific team rules, the rules and policies of the NCAA and the California Collegiate Athletic Association (CCAA). Understand that the use of alcohol or drugs as a student-athlete while involved in any team-related practices,competitions, banquets, travel or other activities is prohibited, regardless of age. This includes entire Senior year (i.e. Fall sports). Understand that hazing is illegal in the State of California. CSU Stanislaus Athletics will not tolerate any form of hazing or any actions that produce public humiliation, physical or emotional discomfort. Any situation thought to be hazing will be fully investigated and if found to be a team activity, my team may be suspended from all competition for the remainder of the academic year. Will strive to perform to the best of my ability educationally and athletically. I am accountable for reading and following all policies and procedures as stated in the CSUS Athletic Policy and Procedures Manual. By signing below you affirm you have read and understand the above expectations and regulations. Your signature also allows the Athletic Department (your coach or Athletic Director) to be notified of inappropriate behavior/s. Student Athlete Signature Sport(s) Date 41

42 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX U STUDENT-ATHLETE FEE FOR LESSON FORM This form must be completed in full by both the student-athlete and employer and returned to Compliance BEFORE the student-athlete may begin providing lessons. Name of Student Athlete: ID#: Sport: Class: FR SO JR SR 5 th Name of Individual Paying for Lessons: Relationship to Lesson(s) Recipient: Phone #: Address: Method of Payment: Cash Check Pay Rate: $ Name of Lesson Recipient: Lesson(s) Location: Date(s) of Lesson(s): 42

43 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX A VIOLATION REPORT FORM Date: Time: To Whom: Person Concerning: Reported By: Type: Secondary Major Title: Title: Title: Type of Report: Anonymous Self Outside Athletic Department The Incident Occurred: Date: Time: Location: Facility and/or Address: Involved: Involved: Involved: Position/Title or Role Position/Title or Role Position/Title or Role If said alleged violation involved more than three prospects, enrolled student-athletes, etc. with no variations, place names on the back of this page. Type of Violation(s): Brief Description of Alleged Violation NCAA Bylaw Violated Brief Description of Alleged Violation NCAA Bylaw Violated If said alleged incident involved more than three violators, with no variations, place alleged violations on the back of this page. Signature of reporting individual: Date: 43

44 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX H REQUEST FOR ON-CAMPUS INTERVIEW AND TRAVEL ALLOWANCES FOR RECRUITMENT Department Contact: Phone: In accordance with Trustees Resolution of March 3, 1996, and in compliance with Government Code Section , I hereby request an On-Campus Travel Interview Allowance to a maximum of for the following candidate: Name of Candidate: Address: CSU Stanislaus Position: Proposed Date of Interview: Dept. Candidates Total: Estimated Expenses: Lodging: Meal: Air Coach from: to Train from: to Bus/Shuttle from: to Car Rental from: to Private Auto: $0.565 per mile Chartfield String Travel Approval Number: Estimated Total Requested by Name: Chair of Hiring Dept. Signature Date Approved by Name: Dean of College Signature Date Approved by Name: Provost/VP Signature Date 44

45 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX C COACHING DESIGNATIONS An individual who coaches and either is uncompensated or receives compensation of any sort from the institution, even if compensation is not designated for coaching, shall be designated as a head coach, assistant coach, volunteer coach or undergraduate assistant coach by certification of the institution. Name Paid (Yes or No) Head Coach: Assistant Coach: Volunteer: Others: (e.g. Undergraduate Assistants, Manager, Volunteers) I attest that the information above is true and accurate, that the above named coaches have been informed of the NCAA rules and limitations applicable to their positions. Head Coach Signature Date 45

46 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX D Report of Outside Athletically Related Income Athletic Department Staff Member: Title: Signature Date Please check here if you did not receive any outside athletic related income. Private Lessons Country Club Benefits Name and Age Compensation Name of Club Compensation Salary from Any other source for coaching Television and radio programs Name of Organization Compensation Name of Program Compensation Sports Camps (Not CSUS) Endorsement of Consultation Contracts Name and Date of Camp Compensation Name of Company Compensation Housing Benefits Other Name of Individual(s) Compensation Description Compensation 46

47 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX J SPEAKING ENGAGEMENT APPROVAL FORM Speaking Engagement : Requested By: Location : Event Date : Honorarium : Yes No If Yes, Amount: Prospects in Attendance : Yes No Athletic Department Staff Member Involved : Print Name Signature Date Approval : Print Name Signature Date 47

48 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX F OFFICIAL VISIT APPROVAL FORM The following items need to be completed and submitted to Kim Duyst at least (5) days prior to the visit unless otherwise noted: o o o o o o A copy of the prospect s high school transcripts or previous college transcripts and copy of standardized test score (ACT or SAT). Submit the prospects EC ID number so the prospect can be placed on CSU Stanislaus IRL. Prospect has registered with the Eligibility Center. Proof of a medical physical if prospect is participating in a tryout. Give to Dake Walden or Gary Hogan for approval. Dake or Gary will give to Kim to keep on file. Review the instructions/guidelines with student-host and have student-host sign the form. This form will need to be turned in following the official visit. Have the prospect fill out the Official Visit Prospect Form. After Visit o o Submit all itemized dated receipts collected during the official visit to Durena Long within five (5) days of the end of the visit unless otherwise noted. Turn in Student Host Form and Official Visit Prospect Form to Kim Duyst within five (5) days of the end of the visit unless otherwise noted. To be completed by coach requesting approval: Check One: Freshman 2-yr. College transfer 4-yr. College transfer EC ID#: Prospect s Name: Address: City: State: Zip: Phone: Date of Birth: High School: Grad Date: Date/Time of Arrival: Date/Time of Departure: Coach s Signature: Date: To be completed by Compliance Office: Date request Received: Registered w/ncaa Eligibility Center: IRL: Test/Score: Transcript received (required for transfers): Permission to contact 4-yr. College transfer: Date Received: 48

49 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX K UNOFFICIAL VISIT FORM Prospect s Name Sport Educational Institution HS Grad Date Circle School Status: High School Two Year Four Year Arrival Date Departure Date Complimentary Admissions Athletic Event Date # of Admissions Name of person(s) that accompanied the prospect: Name Relationship Name Relationship Meals Did we arrange any on-campus meal(s) during the prospect s unofficial visit? Yes No If no please explain (e.g., campus dining facility closed) Location Amount Person responsible for payment Housing Yes No Location: Person responsible for payment Transportation Provided (Bylaw ) Yes No Please explain. Signature of Head Coach Date Signature of Host Coach Date PLEASE SEE NCAA BYLAW 13.7 FOR COMPLETE RULES AND REGULATIONS REGARDING UNOFFICIAL VISITS 49

50 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX M PHYSICAL APPROVAL FORM TRYOUTS PHYSICAL APPROVAL FORM MUST BE SIGNED BY AN ATHLETIC TRAINER AND SUBMITTED WITH THE TRYOUT FORM TO THE ASSOCIATE ATHLETIC DIRECTOR FOR COMPLIANCE AT LEAST 3 DAYS PRIOR TO TRYOUT FOR APPROVAL. Coaches: Please complete this cover sheet and submit with a copy of athlete s physical to Dake Walden or Gary Hogan for review at least 3 days prior to tryout. The copy of the athletes physical must include the athlete s name, the Physician s (MD or DO), Physician s Assistant (PA) or Nurse Practitioner s (NP) name, address and phone number or other contact information. Physicals performed by Chiropractors (DC) will not be accepted. Dake or Gary will Approve or Deny the physical and give to Kim Duyst for final approval of tryout Kim will notify the Coach if approved or denied. Date Sport Coach requesting tryout Athlete s Name Tryout Date Approve Initials Deny Initials Reason for denial 50

51 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX N COMPLIMENTARY ADMISSIONS REQUEST Official visit Pass List Procedure Complimentary Admissions During the official visit, a maximum of three complimentary admissions to a home athletics event at any facility within a 30-mile radius of the institution s main campus in which the institution s intercollegiate team practices or competes may be provided to a prospect. Such complimentary admissions are for the exclusive use of the prospect and those persons accompanying the prospect on the visit and must be issued only through a pass list on an individual-game basis. Such admissions may provide seating only in the general seating area of the facility utilized for conducting the event Student Host The institution may provide the following to a student host entertaining a prospect: (c) A complimentary admission to a campus athletics event provided the ticket is utilized to accompany a prospect to that event during the prospect s official visit. YOUR SPORT: DATE: SPORTING EVENT YOU ARE ATTENDING: 1) PROSPECT: GUEST: GUEST: RELATIONSHIP: RELATIONSHIP: Student Host: 2) PROSPECT: GUEST: GUEST: RELATIONSHIP: RELATIONSHIP: Student Host: List full name of each prospect and their guest. DO NOT use nicknames. All guests must be listed. Each person receiving a complimentary admission must appear in person at the Pass Gate and Must Present Appropriate Identification. Those without ID will not be admitted. Requests should be forwarded to the Ticket Office one full business day prior to game day. Please notify the Ticket Office of cancelled visits. I certify that I have read the above, and that the information given is correct and complies with NCAA rules and complimentary admissions. SIGNATURE DATE 51

52 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX O COMPLIMENTARY ADMISSIONS REQUEST Unofficial Visit Pass List Procedure General Restrictions During an unofficial visit, the institution may not pay any expenses or provide any entertainment except a maximum of three complimentary admissions (issued only through a pass list) to a campus athletics event in which the institution s intercollegiate team practices or competes. Such complimentary admissions are for the exclusive use of the prospect and those persons accompanying the prospect on the visit and must be issued on an individual-game basis. Such admissions may provide seating only in the general seating area of the facility utilized for conducting the event. YOUR SPORT: DATE: SPORTING EVENT YOU ARE ATTENDING: 1) PROSPECT: GUEST: GUEST: RELATIONSHIP: RELATIONSHIP: 2) PROSPECT: GUEST: GUEST: RELATIONSHIP: RELATIONSHIP: 3) PROSPECT: GUEST: GUEST: RELATIONSHIP: RELATIONSHIP: List full name of each prospect and their guest. DO NOT use nicknames. All guests must be listed. Each person receiving a complimentary admission must appear in person at the Pass Gate and Must Present Appropriate Identification. Those without ID will not be admitted. Requests should be forwarded to the Ticket Office one full business day prior to game day. Please notify the Ticket Office of cancelled visits. I certify that I have read the above, and that the information given is correct and complies with NCAA rules and complimentary admissions. SIGNATURE DATE 52

53 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX P GRANT-IN-AID REQUEST FORM Sport: Requesting Coach: Please Issue: Financial Aid Agreement National Letter of Intent CLI (No FA) Date: People Soft ID: Eligibility Center ID: Prospect s Full Name: Date of Birth: Mailing Address: City: State: Zip: Parent of Guardian Name(s): Phone Number: Address: City: State: Zip: Student-Athlete Status Check all that Apply High School Senior Transfer Student Please Circle: 2-Year College 4 Year College (Please List ALL Previous Institutions) 2-Year College Transfer with AA Degree: Award Period of Award: Initial Reduction/Cancel Renewal Increase Dollar Amount: Fall: Spring: Prospect s address: Date Degree Conferred: Coach s Signature: Date: 53

54 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX Q CHECKLIST FOR ATHLETICS CAMPS/CLINICS Event: Today s Date: Date of Event: Request made by: Program: Budget Approved by Athletic Director/Designee Flyer Approved by Athletic Director/Designee: Budget Approved by Budget Analyst: Flyer Approved by Budget Analyst: Compliance with NCAA Verified by Associate Athletics Director/SWA: R25 Completed and Approved by Warrior Athletics Assistant: Risk Assessment Verified by Warrior Athletics Assistant: Flyer/Registration form submitted for posting on Athletics website Approved by Assistant Director/SID: Final reconciled budget due no later than 2 weeks after camp to Budget Analyst: Please print and turn in all paperwork with checklist for approval, recommended to begin 30days in advance. 54

55 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX R TEAM ROSTER Sport: Date Submitted: (List each Category in Alphabetical Order) When using inserted Tables use the tab key to insert more rows in each section. Returning CSUS Students People Soft ID # JC Transfer School EC ID # Four Year Transfer School EC ID # Incoming Freshman EC ID # 55

56 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX S ADDITION/DELETION TO ROSTER SPORT: DATE: STUDENT-ATHLETE(S) CSUS ID# CODE(SEE BELOW) RECRUITED ATHLETIC AID A = Add to Roster Y = Yes Y = Yes C = Cut from Team N = No N = No Q = Quit Team E = Exhausted Elig. G = Graduated I = Academically Ineligible T = Transferred D = Never Reported/Participated 56

57 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX T To Whom It May Concern: VOLUNTARY QUIT FORM As a student-athlete at the California State University, Stanislaus I am acknowledging that effective today, I am voluntarily quitting my sport. I realize this decision immediately affects my athletic scholarship and that my athletic scholarship will not be renewed for the next academic year. Additionally, I realize this is the only documentation I will sign and that I will not be allowed a hearing opportunity to renew my athletic scholarship for the upcoming academic year. Student Athlete Name (Print) Sport. Student-Athlete Signature Date Filed with following Individuals Head Coach Mike Matoso, Director of Athletics Kim Duyst, Associate Director of Athletics for Compliance and Administration 57

58 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX V REQUEST FOR AN OCCASIONAL MEAL FORM Occasional Meals. A student-athlete or the entire team in a sport may receive an occasional meal in the locale of the institution on infrequent and special occasions from an institutional staff member. An institutional staff member may provide reasonable local transportation to student-athletes to attend such meals. A student- athlete may receive an occasional family home meal from a representative of athletics interests on infrequent and special occasions under the following conditions: (a) The meal must be provided in an individual's home (as opposed to a restaurant) and may be catered; and (b) A representative of the institution's athletics interest may provide reasonable local transportation to student-athletes to attend the meal function only if the meal function is at the home of that representative. Date: Location: List the individuals attending (or attach team roster, plus other attendees): Reason: Cost: Approval: Kim Duyst Associate Athletics Director for Compliance Date 58

59 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX W DECLARATION OF PLAYING SEASON Traditional and Non-Traditional Segments Combined Sport: Year: Coach: NOTES: 1. NCAA Bylaw states A member institution shall limit its organized practice activates, the length of its playing seasons and the number of its regular-season contests and/or dates of competition in all sports, as well as the extent of its participation in noncollegiate-sponsored athletics activities, to minimize interference with the academic programs of its student-athletes. 2. Review the section of rule 17 that applies to your sport. 3. If you need additional assistance with your calculations, please see the compliance coordinator for a worksheet. DESIGNATION OF SEASON SEGMENTS: Segment 1 (Traditional) From: To: Segment 2 (Non-Traditional) From: To: FIRST DATES: First Date of Practice: Trad: Non-Trad: First Date of Competition Trad: Non-Trad: NUMBER OF CONTESTS (games and scrimmages with outside competition) Number of Contests: Number of Exemptions: List any exemptions: Please attach a schedule of your intercollegiate contests with this document 59

60 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX X ACCOUNTABLE HOURS FORM Sport: Week: Head Coach: Oversight Individual: ` NAME DAY 1/SU N DAY 2/MON DAY 3/TUES DAY 4/WED DAY 5/TH DAY 6/FRI Student Athlete R S1 W2 R W2 R S1 W2 DAY 7/SAT TOTAL HOURS R 8 SA SA INITIALS C: Competition DNP: Did Not Participate P: Practice X: Camps/ Clinics D: Discipline M: Meetings (Athletically- related matters) R: Required day off S: Skill Instruction I: Injury W: Required Training/ Conditioning T: Travel Day 60

61 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX I TRAVEL RECEIPT FORM Receipt Description Account Allocation r Travel - In State r Travel- Out of State Attach ONE Receipt per Form Here r Registration r Candidate r Moving Expense Card Used for Purchase r r Travel PCard Personal Card / Money Fund Dept Prog Proj Notes 61

62 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX G Official Visit Prospect Form PROSPECT FORM A prospective student athlete is allowed to make five official visits to member institutions. These visits shall not exceed 48 hours and may include accommodations, transportation, entertainment and meals that fall under the applicable rules as stated in the NCAA manual. Any prospect that makes a visit to Cal State Stanislaus must verify in writing, that he or she was held to the above-mentioned regulations. If a violation of NCAA rules should occur during an official visit, the prospect must notify the department of athletics immediately. I have registered with the NCAA Eligibility Center and have provided CSU Stanislaus with my EC ID number. Y N I presented Cal State Stanislaus with my high school transcript (official or unofficial) as well as my PSAT, SAT or ACT scores BEFORE I arrived on campus. Y N I have not traveled more than 30 miles from campus or was provided excessive entertainment/meals/lodging/transportation while on my visit. Y N I was not given any cash, items, or other benefits by the coaching staff, my host, players, boosters, or any member of the athletic department while on my visit. Y N Prospective Student Athlete Name Date Signature Date 62

63 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX Y DECLARATION OF PLAYING SEASON FORM DECLARATION OF PLAYING SEASON WOMEN S INDOOR TRACK WOMEN S OUTDOOR TRACK Sport Year In accordance with NCAA Bylaw , I hereby declare my playing season as follows: Championship Segment: 156 Day Season: Segment 1 Dates: Segment 2 Dates: Number of Dates of Competition: Preseason Practice Begins: Number of Exemptions: (Bylaws and ) First Practice Date: First Competition Date: Last Practice Date/ Contest Date: Please enclose with this document: A schedule of your intercollegiate contests for the upcoming season. A team roster. A practice schedule for the academic year including individual skills workouts, and conditioning. Coach s Signature Date 63

64 California State University, Stanislaus - Department of Intercollegiate Athletics - Compliance Office - APPENDIX L TRYOUT FORM Sport : Date: Prospect s Name: EIC ID#: Address : City : State: Zip: Date of Birth : Phone: Parents/Guardians Name : Address : City : State: Zip: Phone: High School : Graduation Date: ACT: Y N Date Score SAT: Y N Date Score Previous College: Name of Institution 2yr/4yr Dates Attended FT/PT Graduate Y/N Semesters of Competition (ie, F12, S13): Semesters of Practice (ie, F12, S13): Number of years athletic-aid received : Have you ever signed a National Letter of Intent? I agree that neither I nor any agents representing me will seek any claims against CSU Stanislaus or any of its agents or employees in the event that I am injured or suddenly take ill during or as the result of the physical test which I am about to perform. I do hereby certify that all the information that I have provided is current and correct to the best of my knowledge. Signature : Date : For Compliance Office Use Only Q PQ N Date : Full Time Enrolled Y N Permission to Contact : Y N Date : Transcript on File : Y N 4-Year Release Received Y N Date : Medical Exam Doc. Attached : Y N Approval for Tryout : Y N Initials : 64

65 GUIDELINES FOR BOOSTERS Supporters of Warrior Athletics Alumni, Donors, Boosters and Friends (non-athletic department staff) Dear Supporters of Warrior Athletics, At CSU Stanislaus we are committed to achieving in the classroom, while abiding by all National Collegiate Athletic Association (NCAA) rules. Your support is important to our compliance effort. As an NCAA member, CSU Stanislaus is responsible for the actions of those whom the NCAA considers representatives of its athletics interests, or Supporters of Warrior Athletics. The CSU Stanislaus athletic department appreciates your continued support and interest. The attached information has been developed to provide you with the basic information concerning the NCAA rules, and to answer questions you may have regarding the recruitment of prospective student- athletes and contact with currently enrolled student- athletes. Please review the guide and share the information with others who support Warrior Athletics. Sincerely, Mike Matoso CSU Stanislaus Director of Intercollegiate Athletics INSIDE Definitions to Know Supporter Prospect 2 Do s and Don ts Five Important Rules.. 3 Prospects at Alumni Events. 3 Contact with Recruitable Prospects Employment of Prospects and Student Athletes. 5 Current Student Athletes.. 6 Examples of Extra Benefit Don ts 7 65