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1 FALL The Texas Association of Journalism Educators Annual Convention 2016 tentative schedule Saturday, Oct a.m. - 1 p.m. Registration 1 p.m. Welcome Assembly Keynote Speaker Scott Winter, Bethel University 3-5 p.m. Special Intensive Writing Session David Knight & Scott Winter 2:30 p.m. - 8 p.m. Write-off, Photography, Online and Broadcast On-Site Competitions Evening on the Town Sunday, Oct. 16 7:30-8:30 a.m. Advisers coffee hosted by Jostens 8-10 a.m. Late Registration 8 a.m. - 4 p.m. Exhibits 8:30-11:30 a.m. Class Sessions 11:30 a.m.-1:30 p.m. Lunch Advisers lunch hosted by Balfour Publishing 1:30-4:20 p.m. Class Sessions Evening on the Town Monday, Oct a.m. Awards Ceremony Any way you look at it, is the place to be Convention to include old favorites, new schedule The annual Texas Association of Journalism Educators convention will be held Oct at the Wyndham Riverwalk Hotel in San Antonio. The convention has changes in store for you and your students. One change is the addition of a special intensive writing session taught by David Knight and Scott Winter on Saturday afternoon. The results of a survey led to another change. Most advisers asked for a schedule change, and that change is indicated in the tentative schedule on the left. Please be aware of all time changes, especially for contests. Students in contests will be allowed to use computers. Some printers will be available, but students may want to bring their own printers. Design contestants will carry in entries as at the national JEA/NSPA conventions. Please check the Write-Off Rules for more information and for any other rule changes. Sunday s sessions will cover all aspects of scholastic journalism. On-site critiques will also be Sunday. The convention will conclude Monday morning with the awards ceremony. Fun is also on the agenda. San Antonio has much to offer, including the Alamo, Sea World, El Mercado, Six Flags Fiesta Texas and the Riverwalk. For a chance to learn and to have fun, plan now to attend the. Photo credits Top: Brenda Saucedo, Bowie HS. Above: Syeda Gilani, Stony Point HS. Left: Abby Huckelbury, McKinney Boyd HS.
2 Places to go, things to do San Antonio is full of activities for everyone to enjoy. The following is a partial list of locations you can visit during your stay. The Alamo 300 Alamo Plaza - Mission San Antonio de Valero was established in 1718 as the city s first mission. The chapel, one of the most photographed facades in the nation, is all that remains of the original fort. Near the Chapel is the Long Barracks Museum and Library. The museum contains relics and mementos from the Republic of Texas and is highlighted by narrations on the fall of the Alamo. Hours: 9 a.m. - 5:30 p.m. Monday through Saturday; 10 a.m. - 5:30 p.m. Sunday. Free. Battle for Texas Alamo Plaza at Blum Street (210) The Experience is a fully immersive and interactive adventure showcasing the world s most historically significant Alamo artifacts and connecting them through heart-racing multimedia re-enactments to the past they left behind. Guests will journey back in time as they experience the daily lives of early Texas settlers, the tensions leading up to the Texas Revolution, and the climactic battle in which the Alamo defenders sacrificed their lives for the cause of freedom. For the first time, artifacts including Santa Anna s uniform, Bowie knives, and items owned by Davy Crockett will be displayed together in a thematic environment. Presented from both Texan and Mexican perspectives, visitors will experience what it was like to have been at The Alamo in a setting that captures the spectacle, heroism, and ultimate sacrifice of those who gave their lives for a cause they believed in. Located adjacent to Alamo Plaza in the newly renovated Rivercenter Mall Riverwalk San Antonio s world-renowned River Walk, a top tourist destination in the state of Texas, doubled 2 Above: Bethany Melendez, Ronald Reagan HS. Right: Mackenzie Wallace, Madison HS. in length on May 30, 2009 with the opening of the Museum Reach Urban Segment. The 1.3 mile stretch of new walkways, landscaping, parks and public art along the meandering San Antonio River links several downtown historic, commercial and cultural institutions, including the San Antonio Museum of Art, Pearl (a restored former brewery and stables) and VFW Post 76, which is the oldest VFW Post in Texas. Briscoe Western Art Museum The Briscoe Western Art Museum is housed in the restored historic1930s art deco/neo classical former San Antonio Public Library. Today the Briscoe features nine galleries on three levels including the new, threestory Jack Guenther Pavilion which was designed by nationally recognized architecture firm Lake Flato. San Antonio The Saga A video collage by world renowned French artist Xavier de Richemont, the saga is a 24-minute collage of images as a tribute to the local culture and history which is set to music and is projected onto the facade of San Fernando Cathedral, 115 Main Plaza. Weather permitting, showings are at 9 p.m., 9:30 p.m. and 10 p.m. Tuesdays, Fridays, Saturdays and Sundays. Other sites Buckhorn Museum & The Texas Ranger Museum 318 E Houston St. (210) San Antonio Children s Museum The DoSeum 2800 Broadway St. (210) San Antonio Museum Of Art 200 W. Jones Ave. (210) San Antonio Zoo 3903 N. St. Mary s St. (210) For more places to visit, go to www. visitsanantonio.com.
3 Hotel Information Wyndham San Antonio Riverwalk 111 East Pecan St. San Antonio, Texas Phone reservations: (866) Online reservations: Hotel Cutoff Date: Sept. 23, 2016 Each room: $150 plus occupancy tax (6% state, 10.75% city) *Remember to bring a state tax exempt form* GUARANTEE - The hotel requires an advance deposit of one night stay plus percent tax. You may apply this to your credit card or enclose a check. Reservations will not be honored unless guaranteed. Every effort will be made to honor your request for a specific room type; however, rooms are assigned on the day of arrival and types cannot be guaranteed. Reservations made after the cutoff date of Sept. 23, 2016, subject to the availability of rooms. In the event of a cancellation, you must notify the hotel at least 72 hours in advance of your scheduled arrival and obtain a cancellation number. In turn, the hotel will release your guarantee and refund your deposit. Deposits are forfeited on all no-shows and reservations cancelled within 72 hours prior to arrival. Reservations will be accepted after the Sept. 23 cutoff, based on availability. However, the block may sell out before that date, so make your reservations early. PARKING discounted parking is $18 plus tax per vehicle, per day. There is very limited parking for oversized vehicles; 6 4 clearance into self-parking garage. City permits are needed to street park buses. Barbara Baird at Barbara.baird@ sawyn.com, and she will send you information for the city. You can then make arrangements directly with the city and pay for the permit. Barbara will pick up the permit for you as a courtesy and have it at the front desk for your arrival. Do not wait until the last minute to do this.
4 NEW SATURDAY SPECIAL INTENSIVE WRITING SESSION David Knight and Scott Winter will present an Intensive Writing session 3-5 p.m. Saturday for students. New advisers and those with one year experience may also attend. Because of limited space, only the first 25 to sign up will be allowed to attend. Cost is $20 per person. Experienced advisers may sign up on a waiting list. Students will have priority for the session. If there are available spots after the deadline, other advisers may attend but must pay $20. Before the session, attendees must either a feature story or column to info@taje.org, preferably a piece you are working on and not one you ve already published. At the top of the story/column, put your name, and school. Save it as lastname_column/feature in Word. Deadline to features/columns is Oct. 5. This session is at the same time as write-off contests. Schools can send no more than four students to this session. Name of school Adviser name Student name(s) q new adviser q one-year experience q please put me on waiting list q I will not attend Number $20 per person = $ total payment Best Behavior ADVISERS AND STUDENTS: has worked hard to make sure you have an enjoyable and informative time while in San Antonio. To ensure that everyone s time is equally enjoyable, we have established six rules of conduct which will be enforced during the convention by all advisers and hotel staff members. Violation of these rules will result in disciplinary action. 1. Students should be in their rooms making no excessive noise by midnight on Saturday and 11 p.m. on Sunday. The hotel reserves the right to remove any hotel guests who cause disruptions. Rudeness to hotel guests or hotel employees will not be tolerated. 2. No students will be admitted without an adviser or chaperone approved by the school. At least one chaperone/adviser is required for every 12 students. Advisers/chaperones assume responsibility for their students behavior and well-being during the convention. 3. Schools will be held liable for any damage done to hotel rooms or other facilities by students under their supervision. 4. Drinking or possessing alcoholic beverages or possession/use of illegal drugs is absolutely prohibited. 5. All students, chaperones, advisers and staff members are expected to wear their convention name badges at all times in the convention hotel. 6. officials reserve the right to declare all fees forfeited and to send delegates home at their own expense for violation of any or all of these rules of conduct. Further, breaking of any rules may result in disqualification from all contests and forfeiture of any awards won. Charla Harris President
5 Write-Off Contests School Adviser(s) Registration Deadline: Oct. 1, 2016, postmark. SCHOOLS THAT ENTER STUDENTS AFTER THE DEADLINE WILL HAVE TO PAY A LATE FEE OF $5 PER ENTRY. Advisers must be members for students to participate in these contests. Write-off contest time: 3 to 5 p.m. Saturday, Oct. 15, 2016, Wyndham Riverwalk Hotel. Pre-registration is required for write-off competitions. Name substitutions will be allowed at registration. Payment of $5 per entry. No fees are refundable. Each student may enter only one contest; schools may enter only one student per contest. Print or type all information. Printers will be available, but students may bring their own printers. Write-off competition - Please refer to rules in separate booklet. *includes live interview/performance Contest News Writing* Student s Name For more information, Rhonda Moore at (512) or director@ taje.org, or Pat Gathright at (210) or convention@ taje.org. P.O. Box 9187 Editorial Writing* Feature Writing* Sports Feature Writing* Review Writing* Headline Writing Editorial Illustration* Newspaper Front Page Design** Newspaper Feature Page Design** Advertising** Yearbook Theme Package (a team of two students - counts as two entries) 1) 2) Yearbook Copy Basic Yearbook Design** Advanced Yearbook Design** Broadcast Writing* **These contests will now be uploaded before the convention. SEE CONTEST RULES FOR CHANGES. Number of write-off $5 per entry = $ total payment Number of write-off entries after Oct. $10 per entry = $ total 5
6 Photo Contests School For more information, Rhonda Moore at (512) or taje.org, or Pat Gathright at (210) or taje.org. P.O. Box 9187 Photography Instructor Advisers must be members for students to participate in these contests. Advisers must be members of JEA to enter students in Uploaded Photo Contest competition, not the On-Site Photo contests. Payment of $10 per On-Site Photo entry. Payment of $5 per Photo Contest entry. No fees are refundable. Registration Deadline: Oct. 1, 2016, postmark. SCHOOLS THAT ENTER STUDENTS AFTER THE DEADLINE WILL HAVE TO PAY A LATE FEE OF $5 PER ENTRY. Pre-registration is required for contests.. Name substitutions are allowed in pre-registered categories. Print or type all information. On-site photo competition Schools are limited to six entries. Students will be provided with a list of categories and will have three hours on Saturday in which to photograph. The contest is scheduled for 2:30 p.m. Students must upload contest entries to tajecontest@gmail.com before the 5:30 p.m. deadline. Advisers should let students in the on-site photo contests select the photos they turn in to be judged. Part of the contest is judgment, being able to select the highest quality photos. Students must bring their own cameras and accessories. Students MAY NOT enter both Cell Phone Photography and On-Site Photography. Cell Phone Photography Schools may enter three students. Students will be given four categories and two and a half hours to shoot and upload photos. Students may enter two photos from any of the categories. Contestants will their chosen photos to the web address given to contestants at the beginning of the contest. Students will be allowed to edit their photos but only inside their cell phones. Contest will be 2:30-5:30 p.m. Saturday, Oct. 15. Students MAY NOT enter both Cell Phone Photography and On-Site Photography. Team scavenger hunt photo contest Teams of 3-5 students will use a single digital camera and go in search of photographs near the convention hotel. Teams will be given a list of items to photograph worth different point values. A maximum of 20 images will be submitted by the team, and the team with the highest point total will be named the winner. All photos must be taken with one camera. Payment of $25 per team. Contest will be 2:15-5:15 p.m. Saturday, Oct Number of on-site photo $10 per entry = $ total payment Number of on-site photo entries after Oct. $15 per entry = $ total pymt. Number of cell phone photo contest $10 per entry = $ total pymt. Number of cell phone photo entries after Oct. $15 per entry = $ total pymt. Number of scavenger hunt $25 = $ total payment Number of scavenger hunt teams after Oct. $30 = $ total payment
7 Uploaded photo contests Each student is limited to one entry per contest, but a student may enter more than one contest. Students should enter one example for their category with the exception of the portfolio entries. Portfolios should consist of at least three but no more than five photos per entry. Schools may enter three students per contest. Entries can be in black & white or color. Students do not need to attend the convention to enter uploaded contests, but a student from the school must be a registered convention delegate. See convention contest rules for specific rules. Entries will be entered online. Advisers must be members of JEA to enter students in these photo contests. Advisers should go to writeoffs.jea.org, log in then follow directions for entering photos. Photos must be no more than 2000 pixels in the long direction and no larger than 2MB saved as RGB (or grayscale), JPEG files. Photos may be color (RGB) or black-and-white (grayscale) or a combination of color and black-and-white. Captions must be included in the Description field. For instructions on how to enter the caption information, go to Advisers may register contestants with student addresses so that students can log in and upload their own photos, or teachers may upload the photos for the students. DO NOT wait until the contest deadline to register students. DO NOT bring images to the convention. All critiques will be completed online. DO NOT mail the photographs. DO NOT submit images in which the content has been significantly digitally altered. Entries must be entered online no later than midnight Oct. 2. Please add payments for these contests to your payment for other convention activities. DO NOT SEND PAYMENT TO JEA. For more information, Rhonda Moore at (512) or director@taje. org, or Pat Gathright at (210) or convention@ taje.org. Categories: Newspaper Photo Yearbook Photo P.O. Box 9187 Portrait Photography Portfolio 1st Year Photo Use this form to keep track of your entries. Entries must be entered online no later than midnight Oct. 2. Number of uploaded photo contest $5 per entry = $ total payment 7
8 Broadcast Contests School For more information, Rhonda Moore at (512) or org, or Pat Gathright at (210) or taje.org. P.O. Box 9187 Broadcast Instructor ON-SITE VIDEO CONTESTS Registration Deadline: Oct. 1, 2016, postmark. Advisers must be members for students to participate in these contests. Contests will be Saturday, Oct. 15, 2016, Wyndham Riverwalk Hotel. Broadcast Package will be 2:30-7:30 p.m. Videography will be 2:30-5:30 p.m. Pre-registration is required for broadcast competitions. Entries must be submitted on a SD card or flash drive in an MPEG4 or MOV file. No cameras or tapes may be turned in. SCHOOLS THAT ENTER STUDENTS AFTER THE DEADLINE WILL HAVE TO PAY A LATE FEE OF $5 PER ENTRY. See Write-Off Rules for contest information. Name substitutions will be allowed at registration. Payment of $10 per entry. No fees are refundable. Print or type all information. Broadcast Package (1 team of up to 3 students - counts as one entry) Contest will be 2:30-7:30 p.m. Saturday, Oct. 15. Videography (1 student per school) Contest will be 2:30-5:30 p.m. Saturday, Oct. 15. UPLOADED VIDEO CONTESTS Limit of 2 video entries per category per school. Videos must have been produced after Nov. 1, See Contest Rules for more information. Categories: COMMERCIAL/PSA, NEWS STORY, FEATURE STORY, SPORTS STORY Schools should upload all videos to either YouTube, Vimeo or SchoolTube. Videos should use the following title format: School category - name Example: Washington HS Sports 2016 J. Doe Send us one with all your links to Tajevideo@gmail.com in the following format: Name of School Category (News, Feature, Sports or Commercial/PSA) Link By John Doe DO NOT bring videos to the convention. DO NOT mail in videos. DEADLINE FOR UPLOADING VIDEOS IS OCT Number of on-site video $10 per entry = $ total payment Number of on-site video entries after Oct. per entry = $ total Number of uploaded video $10 per entry = $ total payment
9 Online Package Schools may enter one team of up to three students. Students will have from 2:30-8:30 p.m. Saturday, Oct. 15 to complete the package on a given topic and post it to their school s website. See contest rules for a complete list of requirements. Online package (1 team of up to 3 students - counts as one entry) Online package $10 = $ Online package team after Oct. $15 = $ Best of Show Publications will be categorized based on size, and awards will be presented in each category. At least one student from the school must be registered at the convention to enter Best of Show. Publications/Website address must be turned in to the registration desk by 2 p.m. Saturday, Oct. 15. Best of Show will be judged Saturday night. If you will not be at the convention Saturday and want to enter Best of Show, you must mail in your publications to the address. Entry Name of newspaper Name of yearbook Name of literary magazine Broadcast website: Online newspaper website: Publication s Name (All literary magazines will be judged in one classification. All online newspapers will be judged together in one classification. Broadcast Best of Show entries can be entered either online or on DVD. Broadcasts will be judged together in one classification. ) Number of Best of Show $10 per entry = $ total payment On-Site Critiques Media should be dropped off at the registration desk by Saturday, Oct. 15, by 2 p.m. Schools that prefer to have a critique of this year s yearbook instead of last year s should bring printouts of what they have accomplished so far. A schedule with the time of your critique will be available when you register. Entry Media Name Name of newspaper Name of yearbook Broadcast website Online newspaper website total payment total payment Number of $15 per media = $ total payment Schools entering Best of Show and signing up for an onsite critique should bring TWO copies of publications. For Best of Show, newspapers must be from the current school year, and yearbooks and literary magazines must be from the previous school year. Advisers must be current members of to enter Best of Show. At least one student from the school must be registered at the convention to enter Best of Show. Publications should be dropped off at the registration desk by 2 p.m. Saturday, Oct. 15. Best of Show judging will be Saturday night. Schools planning to arrive after that time should mail publications to the address by Oct. 1. 9
10 Volunteers needed Advisers who volunteer for two of the items below before Oct. 1 will have their registration fees waived. Please photocopy for each adviser. For more information, Rhonda Moore at (512) or director@ taje.org, or Pat Gathright at (210) or convention@ taje.org. P.O. Box 9187 Name of Judge Cell phone # School Yearbook Newspaper Broadcasting Years experience: Number of conventions attended SATURDAY AFTERNOON AND NIGHT (2:30 and 5:30) The following live contests need a moderator who can also be the head judge (Moderating and judging count as your two responsibilities to get free registration): News Feature Editorial Sports Review Editorial Illustration Broadcast Writing Other judging choices on SATURDAY EVENING (6 p.m.): (This counts as one responsibility toward free registration) Yearbook Theme Package Yearbook Copy Headline Writing Basic and Advanced Yearbook Design (circle one - live critique session at 3 then judge at 6) Newspaper Front and Feature Page Design (circle one - live critique session at 3 then judge at 6) Advertising (circle one - live critique session at 3 then judge at 6) Broadcast Package Videography Online news package (6:30 p.m.) Other judging choices on SUNDAY EVENING (6 p.m.) (This counts as one responsibility toward free registration) On-site photo Scavenger Hunt Cell Phone Photography Critiquing a publication GET PUBLICATION ON SATURDAY; MEET WITH STAFF(S) ON SUNDAY (This counts as one or two responsibilities toward free registration) Publication 1 - Yearbook or Newspaper cell# for sponsor Publication 2 - Yearbook or Newspaper cell# for sponsor Speaker for a session(s) (Sunday): (This counts as one responsibility toward free registration) First Title 10 Second Title
11 Registration Go to taje.org to register online. Office Use Registration Number: Adviser(s) School School Address City State Zip School Phone UIL Classification (circle one) 1A 2A 3A 4A 5A 6A MS Address Educational Service Center Although advisers who volunteer to assist with two events (see page 7) do not pay the registration fee, they must still register for the convention and register and pay for any other functions to be attended. p Please check here if you will stay at the Wyndham Riverwalk Hotel. Registration will be $10 more per person if staying elsewhere. Register students at $30/$40 per on or before Sept. 23 $ Register instructors at $30/$40 per on or before Sept. 23 $ Register students at $35/$45 per after Sept. 23 $ Register instructors at $35/$45 per after Sept. 23 $ Register speakers/judges at $0 (advisers must sign up for at least two items on page 7) $ Total due for registration $ MEMBERSHIP I m already a member of the Texas Association of Journalism Educators I want to be a member of/renew my dues for the Texas Association of Journalism Educators $35 I want a lifetime membership to. $300 I want to be a member of the Journalism Education Association $60 I want to be a member of the Association of Texas Photography Instructors $20 I want to be a member of the Southern Interscholastic Press Association $30 I want to be a member of the Interscholastic League Press Conference $50 per media NP YB Broadcast Online Newspaper CJE/MJE TEST I plan to take the CJE test. I plan to take the MJE test. (Application and fee due to JEA by Sept. 23) SUMMARY Total due for registration (Earlybird Registration postmarked by Sept. 23) $ Total due for membership $ Total due for Write-Offs (See page 5) $ p Please check here if you plan to bring a printer to the competition. Total due for Photo Contests/Scavenger Hunt (See pages 6-7) $ Total due for Broadcast/Online Package Contests (See page 8-9) $ **Students will not be able to enter contests at registration. Total due for Best of Show/On-Site Critiques (See page 9) $ Total due for Intensive Writing Session (see page 4) $ TOTAL DUE $ AMOUNT PAID (Check # ) $ To pay by credit card, please Rhonda Moore at director@taje.org. Earlybird Deadline Sept. 23 Walk-in registration will be $50 Please note: Registration will be on the second floor of the hotel. The opening session, including the keynote speaker, will be in the Texas Ballroom. P.O. Box 9187 Make checks payable to. Payment can be sent under separate cover. No refunds will be made after Oct
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