2018 Call to Conference

Transcription

1 2018 Call to Conference Founder Region Soroptimist International of the Americas Hosted by Soroptimist International of Eel River Valley Soroptimist International of Eureka Soroptimist International of Humboldt Bay Pam Parker, Governor

2 Table of Contents Governor s Message 3 Call to Conference 4 San Ramon Marriott Reservation Information / Airline Information 5 Tentative Agenda 6 President s Checklist 7 Club Delegates Responsibilities 8 Registration and Meal Form 9 Registration and Meal Form (Sample) 10 Menus 11 Fellowship Letter 12 Call to Founder Region Fellowship Business Meeting 13 Fellowship Fundraiser 14 Fellow Reception Invitation 15 Pre-Conference Board Meeting Silent Observer Registration Form 16 Thursday Night Bunco Party 17 Leadership Workshops Save the Date 18 Attendance Incentive 19 Dream Program Fundraising Baskets 20 SIA Soroptimist Store 21 Trade Fair Registration Form 22 Legislative Advocacy Program 23 Shining Star Award 24 Purse Party Fundraiser 25 Invitation to Host Region Conference Celebration of Service Memorial Form 27 Memorial Grove 28 Coloring Contest 29 Program Ad Sales 3 2 2

3 Greetings to Members of Founder Region, Please plan on joining your fellow shining star Soroptimists at our 42nd Annual Founder Region Conference this May 4, 5 and 6 at the San Ramon Marriott. Your board members, members of your host clubs (SI/EeI River Valley, SI/Eureka and SI/Humboldt Bay) and Conference Coordinator Linda Glantz have been hard at work creating what will be a memorable celebration showcasing our SPARKLE SHINE! Our weekend promises to be fun-filled and action-packed as we come together to see friends we don t see as often as we like, make new friends, revive and rejuvenate each other and ourselves, learn, share, laugh, cry and most of all, reinforce why we do what we do as Soroptimists. Our SIA Official Visitor is Secretary/Treasurer Kathy King. Secretary/Treasurer Kathy is a member of SI/Klamath Falls in Oregon. Please make sure you take the opportunity to introduce yourself and extend a warm Founder Region welcome to Kathy. She will be presenting the SIA Official Message during our conference as well as sharing a presentation with us on Saturday afternoon, along with our very own Past Federation Director and Past Governor Dona Gaddis Wolf. We invite you to see and hear behind the scenes by attending the Region Board Meeting on Thursday morning, from 9:00 to noon, as a Silent Observer. This is a great opportunity for members so don t miss your chance. For those of you arriving on Thursday, plan on joining your region board members as we host our Second Annual Bunco Night, sharing a meal and friendship, and guaranteed to be exciting and fun. Information about both activities is found in the Call to Conference. Our theme, Dream Big, Sparkle More, Shine Bright, sets the stage for our 2018 Founder Region Spring Conference. All of us are SPARKLE STARS and our shining galaxy together creates a huge impact that will make significant changes for women and girls. Friday morning is our big kick-off with a day full of information planned by your Legislative Advocacy Committee. Awareness, Advocacy, Action Soroptimists Stop Trafficking is the title for the day s presentations and we promise to provide you with interesting information about what we can do and are doing about stopping human trafficking. Friday afternoon we will work together to increase our knowledge and help us better understand this serious issue. As we do each Conference, on Friday night we will celebrate by meeting and greeting our Fellowship recipients women in the last year of their doctoral studies. Make sure to indicate if you are a Fellow when you register. We want to invite you to attend the special reception for our recipients. Our dinner on Friday night will be one filled with excitement and appreciation as your Fellowship Board awards the recipients. Saturday morning will start off with the Fellowship Business Meeting, and move into the Founder Region Business Meeting. We have lots in store for you an election to select our Region Board and Fellowship Board, the SIA message from Secretary/Treasurer Kathy, voting on proposed bylaw changes, and Pillar Chair reports, just to mention a few. Your Shining District Directors will host our Dream Big, 3

4 Sparkle More, Shine Bright luncheon and will share information about their clubs and achievements, along with awards presentations. Our evening will be even more exciting with the installation of our new board members, honoring our Past Governors, recognition of our outgoing board members and concluding with a dance party! Sunday morning we will remember our Soroptimists who are no longer with us during our annual Celebration of Service Memorial. Our Dream Program Celebration and presentation of awards to our Live Your Dream Award winners, our Violet Richardson Award winners, and our Ruby Award winner will follow. And let s not forget our Basket Raffle! Make sure you buy your raffle tickets through your club and then increase your opportunity of winning by buying more at Conference. Thank you! Your generosity opens many doors for many women and girls, and we are always appreciative of your support. Please mark your calendars and plan to come and join in on the fun, the camaraderie and the education. So many of us say that attending conference was what made the connection about who we are and what we do as Soroptimists. Come on! Join us and be a bright, shining sparkle star! Dream Big, Sparkle More, Shine Bright in Soroptimist Service, Fondly, Governor Pam

5 WHEN: May 4, 5, and 6, 2018 CALL TO FOUNDER REGION CONFERENCE WHERE: San Ramon Marriott, San Ramon, CA REGISTRATION: Thursday May 3, :00pm 5:00pm Friday May 4, :00 am 5:30 pm Saturday May 5, :00 am Noon (Closed during business sessions) Sunday May 6, :00 am 8:30 am DELEGATES: CREDENTIALS: VOTING BODY: NON-DELEGATES: Each club may be represented by 3 delegates pursuant to Founder Region Bylaws. After completing registration, any alternate selected by the club board of directors to fill a vacancy in the club s representation shall present a statement signed by the club president showing that she/he was duly approved, giving the date of such approval and certifying that she/he is a regular member. Delegates (only) must be seated in the delegates section 5 minutes prior to the opening of the business session. Credential Cards for each delegate shall be filled out by the Credentials Chair and will be made available at the Credentials desk. We will not be mailing them to you. Please fill out the credential registration section completely remember to print clearly. If you have questions, contact Credentials Chair Debbie Scaife at (707) or timberent@suddenlink.net The voting body of the Conference shall be the Region Board members and the accredited delegates of each club in good standing. A club shall be deemed in good standing if all requirements of the Founder Region Bylaws and those established by the region conference, region board, and federation bylaws and procedures have been met at the time its delegates register. A delegate shall represent only the club in which the delegate s membership is held. All Soroptimists and guests are encouraged to attend. REGISTRATION FEE: All Soroptimist shall pay a registration fee. $65.00 ($50.00 per club late fee applies) SUNDAY ONLY REGISTRATION FEE $25.00 MEAL PACKAGE: Friday Lunch $50.00 Friday Dinner $70.00 Saturday Lunch $45.00 Saturday Dinner $58.00 Sunday Brunch $35.00 $ TOTAL REGISTRATION & MEALS $ Registration and meal reservations must be received by 4/13/2018. In the event that a registrant is not able to attend the conference, any requests for refunds must be made in writing to Linda Glantz, Conference Coordinator, via to dixontravel@sbcglobal.net. Written requests received after 4/13/2018 will be considered (but are not guaranteed) by the Founder Region Board after closing the conference books. LATE FEE: A $50.00 late fee shall be imposed on club registrations postmarked later than April 13,

6 2018 PRESIDENTS: Please review the Call to Conference at your next meeting and provide one copy to each delegate. The club treasurer should submit one complete registration for all attendees and one check in payment. Complete the Registration and Meal Form (make a copy for your files) and mail with a check, payable to FOUNDER REGION CONFERENCE 2018 for all meals and registration fees to: Kelley Slater, Conference Treasurer Miller Road, Lower Lake, CA kelleyslater@hotmail.com ROOM RESERVATIONS: San Ramon Marriott 2600 Bishop Drive, San Ramon, CA Guest room rate is $ per night plus applicable state and local taxes. Overnight self-parking fee of $8.00 per room night is included in the room rate for overnight guests only. Reservations will be accepted until: April 11, 2018 Reservations can be made by calling the San Ramon Marriott Or use the link below: AIRLINE INFORMATION (for our District VI members): Hawaiian Airlines Preferred Affiliate Program Booking a reservation: Step 1: Log onto Step 2: Enter program code on home page: FRINC 5

7 Tentative Agenda Even though we expect to follow this agenda, it is tentative and subject to change. Times may be adjusted to fit scheduling needs. Thursday, May 3 Friday, May 4 Saturday, May 5 9:00 am 12:00 pm Founder Region Board Meeting 1:30 pm 3:00 pm Founder Region Board Meeting (continues) 3:00 pm 5:00 pm Registration 6:00 pm 9:00 pm Soroptimist SECOND ANNUAL BUNCO & PIZZA NIGHT (pre-register) 8:00 am 5:30 pm Registration 8:00 am 5:00 pm Trade Fair Salon 1 10:00 am 12:00 pm Legislative Advocacy Committee Presents Action Soroptimists STOP Trafficking 12:00 pm 1:30 pm Lunch 2:00 pm 4:00 pm Awareness, Advocacy, Action Soroptimists STOP Trafficking 4:15 pm 4:30 pm Delegates Briefing 4:30 pm 4:45 pm Timekeepers, Microphone Monitors Briefing 5:30 pm 6:30 pm Founder Region Fellow Reception 6:00 pm 7:00 pm No Host Cocktail Party all meet & greet 7:00 pm 10:00 pm Fellowship Dinner & Awards Program 7:00 am 12:00 pm Registration 7:30 am 4:30 pm Trade Fair Salon 1 8:30 am 9:15 am Founder Region Fellowship Business Meeting 9:30 am 12:00 pm Founder Region Business Meeting (includes election) Official Visitor Report SIA Secretary/Treasurer Kathy King 12:00 pm 12:30 pm Break (ballot voting, if necessary) 12:30 pm 2:45 pm Dream Big, Sparkle More, Shine Bright District Director s Luncheon Director/Club Processional, Club Recognition. Shining Star Recognition, New Member Sponsor Drawing, Soroptimists Celebrating Success Awards 3:00 pm 4:00 pm The Value of Being a Soroptimist SIA Secretary/Treasurer Kathy King and Past Federation Director/Past Governor Dona Gaddis Wolf Sunday, May 6 4:00 pm 4:30 pm Q & A Secretary/Treasurer Kathy, Past Federation Director/ Governor Dona, Pillar Chairs (Program, Membership, Fundraising, Public Awareness) 6:00 pm 7:00 pm No Host Cocktail Party all meet & greet 7:00 pm 10:00 pm Dinner Honor Past Governors, Installation of Founder Region & Founder Region Fellowship Boards 7:00 am 8:30 am Registration 8:00 am 12:00 pm Breakfast Celebration of Service (Memorial), SIA/Region Awards Program, Dream Programs Fundraiser, Conference Closing 12:30 pm 2:30 pm Post Conference Region Board Meetings Post Conference Fellowship Board Meetings 6

8 Presidents Checklist Share Call to Conference materials with your club by ing to all your members. Review Nominee s resumes, and bring your copies to conference. Recommended attire: Friday presentation casual/logo wear (encouraged) attire; Friday evening - dressy attire; Saturday day business casual attire; Saturday evening dressy casual/island wear attire; Sunday business casual attire. NOTE: Remind club treasurers that the SIA 5008 forms and Founder Region New Member forms must be received by Vicki Ham, Region Treasurer, by March 31, 2018 to qualify for the Julia "Bess" Combs Membership Increase Award. Tentative Agenda (see enclosed agenda on page 6 for detail): You will not want to miss any of the events we are planning for our 42nd Annual Founder Region Conference. We begin on Friday with a presentation from our Legislative Advocacy Committee, with workshops and guest speakers, and continue into the evening with our Fellowship Dinner and celebration of new Fellowship recipients. Saturday we conduct the business of our region, elect our Region Board and Fellowship Board, hear from our Soroptimist International of the Americas (SIA) official visitor, share the successes of region clubs, acknowledge one new member sponsor, draw one club name from each district to send money in their name to Club Giving, announce Soroptimists Celebrating Success region winners and more! On Sunday we begin our day with our Celebration of Service memorial tribute, continue with honoring district and region awardees and end with our annual basket raffle. Delegates' Credential Cards: Credential Cards will be filled out by the Credentials Chair and will be available at Registration Check-in at conference. Contact Credentials Chair Debbie Scaife with any questions (707) or timberent@suddenlink.net. Registration and Meal Form: Complete the forms ASAP and send to Kelley Slater, Conference 2018 deadline. Vegetarian options are available for each meal. If you prefer a vegetarian meal, please indicate that choice by inserting "Veg" for each meal on the registration form. Contact Registration Chair Lisa Dallum with any questions at (707) or Hookup@northwindcharters.net. Marriott Hotel Reservations: Deadline April 11, Make reservations early to request the accommodations you prefer. Celebration of Service Memorial Tribute: Send completed information as indicated on the form by April 13, Club Sales Registration Form: Send completed information as indicated on the Trade Fair form if your club intends to sell items at the Conference. Deadline April 13, First Time Attendees: Be sure to note on the Registration and Meal Form any first time attendees so they can be recognized at conference. Pre-Conference Board Meeting Silent Observer Registration Form: Return to Kris Chorbi, Region Secretary at kchorbi5@yahoo.com or mail to 801 Azalea Lane, Eureka, CA by April 13, Candidate Resumes: Share and discuss with club members prior to conference so the delegates will be ready to vote. BRING A COPY TO CONFERENCE, as it is the only set you will receive. Make copies for your delegates. 7

9 Responsibilities of Club Delegates The elected club delegates should have a working knowledge of Soroptimist International and Federation Bylaws, Region Bylaws, the objectives and ideals of the organization, and experience as a member of a club board or committee. An understanding of parliamentary procedure and a spirit of goodwill and understanding will help the delegate, the club, and the conference body. The Club President, who serves as a delegate and the leader of the club delegation, should: 1. Allocate time at a business meeting to discuss proposed candidates and bylaw changes (if any) and solicit club opinion or direction. 2. Arrange with the other delegates for assigning sections of the report on conference to be given to non-attending club members. 3. Participate in the Caucus Call (if applicable) to learn about the Proposed Bylaw changes (if any). 4. As soon as possible after conference, schedule time at a club meeting for delegates to present their reports. Prior to Conference Delegates Should: 1. Study the Call which indicates the tentative agenda listing business to be transacted, forms, presentations and workshops, and social events. 2. Verify with Club President or Treasurer that Registration Forms and payment have been submitted for all attending members in a timely manner. 3. Participate in the Caucus Call (if applicable) to learn about the Proposed Bylaw changes (if any). 4. Study the Proposed Bylaw changes (if applicable); review Resume of Candidates and discuss with your club. 5. Bring Call to Conference, Region Bylaws, name badge & Soroptimist pin. During Conference Delegates Should: 1. Register promptly. Wear your name badge so others can identify you and your club. 2. Check in at the Credentials Registration Table at conference to receive credentials materials. 3. Attend the Delegate s Briefing. (if scheduled.) 4. Be on time. Time schedules at conference are important. Don t leave early. Guests invited to address the conference body deserve consideration. 5. Attend all sessions and take notes for precise reporting back to club. 6. Vote with the club viewpoint in mind. After Conference Delegates Should: 1. Prepare a report to present to your club that may include action taken during the business meeting and the reason for each action. 2. Discuss awards who won them and why? How can your club participate next year? 3. Present their personal evaluation of the conference and encourage increased club attendance at future meetings and conferences. 8

10 REGISTRATION AND MEAL FORM Soroptimist International of Club District: Contact Person: Contact Phone: Use "VEG" for vegetarian meal Member Guest First Time Attendee? Are you a Fellow? Friday Lunch ($50) Friday Dinner ($70) Saturday Lunch ($45) Saturday Dinner ($58) Sunday Breakfast ($35) Registration Fee ($65) Registration Fee Sunday only ($25) TOTAL Name (PRINT CLEARLY) Enter name as it is to appear on name badge. Check all boxes that apply to member. (e.g., A president might also be a first time attendee.) Please note that guests do not pay a registration fee. 1. (Pres./Delegate)** 2. (Delegate)** 3. (Delegate)** x 9 PROVIDE $ TOTALS FOR MEALS & REG. FEES: $ $ $ $ $ $ $ $ TOTAL AMOUNT SUBMITTED: $ If postmarked after April 13th deadline - add $50 late fee CHECK #: **For Credentials, I hereby certify that the above named delegates are members in good standing of this club: Signature of President or Secretary: DATE: MAKE ONE CLUB CHECK PAYABLE TO Founder Region Conference 2018 Mail Registration and Meal Form and Check to: Conference Treasurer: Kelley Slater, Miller Road, Lower Lake, CA Questions? Contact Kelley at kelleyslater@hotmail.com or call REFUND POLICY: Registration and meal reservations must be received by 4/13/2018. In the event that a registrant is not able to attend the conference, any requests for refunds must be made in writing to Linda Glantz, Conference Coordinator, via to dixontravel@sbcglobal.net. Written requests received after 4/13/2018 will be considered (but are not guaranteed) by the Founder Region Board after closing the conference books.

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12 Menus Lunch and Dinner served with Fresh baked bread and sweet butter Iced Tea, Herbal Tea, Coffee and Decaffeinated Coffee If you want a vegetarian meal, please indicate that choice by inserting "Veg" for each meal on the registration form. Friday, May 4, 2018 Luncheon San Ramon Deli Buffet Soup: Chef s Choice Tossed Bishop Greens Fresh fruit salad with berries Macaroni Salad, Potato Salad and Albacore Tuna Salad Rare Roast Beef, Black Forest Ham, Turkey and Italian Meats with condiments Sliced Cheddar, Swiss and Provolone Cheese Dessert: Chef s Choice Banquet Mixed Bishop Greens Salad with goat cheese, olive crostini, & citrus basil vinaigrette Filet Mignon with Hen of the Woods mushrooms, roasted new potatoes Vegetarian Choice: Vegetable Paella Spanish rice, saffron broth and seasonal vegetables (vegan) Dessert: Apple Tart Luncheon Saturday, May 5, 2018 Banquet Bloomsdale Ice Berg Salad with grilled Portobello Mushroom, Marin Cheese Company Feta cheese, red onions, candied pecans with balsamic vinaigrette Pork Loin with maple & peach glaze, Au Gratin potatoes Vegetarian Choice: Toasted Semolina Pasta served with ginger roasted pepper butter sauce Dessert: Carrot Cake Tri-Valley Harvest Salad with mixed greens, carrot, cucumber, grape tomatoes & house-made red wine vinaigrette Pineapple-ginger Chicken Breast with brown butter whipped potatoes & peppercorn jus Vegetarian Choice: Polenta Lasagna with tomatoes, spinach, mushrooms and seasonal vegetables Dessert: White Chocolate Opera Cake Sunday, May 6, 2018 Breakfast Cage-free Scrambled Farm Fresh Eggs Chicken Apple Sausage Yukon Gold home fries with onions & bell peppers Vegetarian Choice: Oatmeal, fresh fruit & potatoes Breakfast selections served with pastries, coffee, teas, hot chocolate & orange juice. 11

13 Founder Region Fellowship, Inc. Seeking to advance the Soroptimist mission by giving grants to selected women in the final phase of their doctoral degree. EDUCATION CREATES SHINING STARS BOBBI ENDERLIN President (707) CHERYL PONCINI Secretary / Director District I Cheryl.poncini@acgov.org (510) Dear Founder Region Soroptimists, HAPPY BIRTHDAY to Founder Region Fellowship! Our organization is 70 years old! Seventy years of supporting women so they can complete their doctoral degrees and help fulfill our mission to improve the lives of women and girls! We have donated more than $1.3 million dollars to more than 300 women over the past seventy years. So, congratulations to us for sustaining our amazing organization! BEV GOMER Director District II Bevgomer2@yahoo.com (925) FAWN WILLIAMS Treasurer / Director District III 3 50 Robin Lane Clearlake, CA showdressedup@mchsi.com (707) LINDA BRADBROOK Director District IV L.dar733@gmail.com (707) SHARON VALENTI Director District V s.valenti@mcn.org (707) RENA BORJA Director District VI Renaborja52@gmail.com (775) The Founder Region Fellowship Board wishes to extend a very big THANK YOU to each and every one of you who participated in our District Meeting Basket Raffle. We raised a record $15,500 this year thanks to your generosity and your faithful support of our Founder Region s identifying project the Fellowship program. Congratulations to all members that have become first-time Fellows this year! You as well as the other Fellows in the Region are invited to attend a special reception at conference to meet the 2018 Fellowship Recipients during our conference. We have included an invitation in the Call to Conference be sure to indicate on your Registration Form that you are a Fellow so we can put you on the Invitation Only list for the reception. Because of your support we will be awarding $100,000 in grants to deserving women in the final phase of their doctoral studies. You will have the opportunity to meet these women at our upcoming conference as we introduce them to you at the Fellowship Banquet on Friday night. Be sure all club donations to Fellowship are sent in to our Treasurer Fawn Williams by April 1, 2018 so we can include recognition of your club and new Fellows at conference. Clubs and members can make donations via PayPal or credit card on our website or mail a check payable to FRF to Fawn (see address on left). Include a copy of the New Fellow Form which is found on our website: Thanks for your support! See you at conference! President Bobbi. 12

14 Call to Founder Region Fellowship Business Meeting Saturday, May 5, :30 a.m. Call to Order Credentials Report Minutes of the Previous Business Meeting Founder Region Fellowship Bylaw Amendment Treasurer s Report Directors Reports President s Report Adjournment 13

15 Founder Region Fellowship Board Presents: Education Creates Shining Stars Conference 2018 Fundraiser Your chance to win a drawing and become a Fellow! 7 Day Necklaces 20 Long Fresh ater earl and Beads with Silver spacers ( ) Set of 7 Necklaces $90.00 Individual Necklaces $15.00 These necklaces make perfect gifts throughout the year for amily and Necklaces available Pre-Sale or at Conference! Contact your District Fellowship Director to purchase yours today District I Cheryl Poncini District II Bev Gomer - bevgomer2@yahoo.com District III Fawn Williams showdressedup@mchsi.com District IV Linda Bradbrook - L.dar733@gmail.com District V Sharon Valenti - s.valenti@mcn.org District VI Rena Borja - renaborja52@gmail.com Money earned from this fundraiser goes towards awards to financially support women in the final phase of their doctoral programs. Awards are presented at the May Conference. 14

16 Join your Fellowship Board in Welcoming the 2018 Fellowship Recipients FELLOW RECEPTION Friday, May 4, :30-6:30 p.m. San Ramon Marriott Bishop Grill Patio Area The Fellow designation on your Conference Name Badge is your admission ticket Is your Club a Fellow? Your Club President and one new member are invited to represent your Club Each Fellow will be given a ticket for a glass of wine, beer, or soft drink Light refreshments will be served

17 Founder Region Pre-Conference Board Meeting Thursday, May, 201 9:00 am to 12:00 pm San Ramon Marriott, San Ramon Silent Observer Registration Members interested in attending the open board meeting must pre-register with the Region Secretary. Members must be in good standing to be eligible to attend. Submit registrations to: Kristin Chorbi 801 Azalea Lane Eureka, CA Soroptimist International of Attendees: Deadline: April 1,