T. Diane Surgeon, Esq. - Eastern Regional Director

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2 2 Table of Contents Regional Director Letter 3 Eastern Regional Leadership 4 Eastern Region Appointees 5 Conference Registration Information 7 Conference Hotel Information 8 Schedule-at-a-Glance 9 Conference Highlights 13 Conference Attire 15 Conference Registration Form 16 Souvenir Journal Form 19 Officer Nomination Form 20 By-laws Amendment Form 21 Zeta Necrology Form 22 Amicae Necrology Form 23 Undergraduate Bulletin 24 Scrapbook/Chapter Reporting Form 25 Awards Nominations Form 28 Zeta Dove/Pearl/Star/Rose/Angel/Light/Love Form 29 Dove Club Charter Induction Form 30 Zeta Legacy Form 31 Amicae Legacy Form 32 Zeta/Amicae Legacy Form 33 Zeta Professional and Business Networking Group 34 Hall of Fame Nomination Packet 35 Community Service Project 38 ACS Wigs for Awareness Regional Campaign 40 Sister-Friend Boutique 41 Life Member 70 th Anniversary Dinner Cruise 44 Stroll-Off 45 Conference Deadlines 46

3 3 My Dear Sorors and Amicae of Zeta Phi Beta Sorority, Inc. Eastern Region: It is indeed a pleasure and a distinct honor as your Eastern Regional Director to cordially invite you to the 73 rd Eastern Regional Leadership Conference hosted in beautiful, historic Norfolk, Virginia, home of the world s largest Naval Base! Serving our great sisterhood under the august leadership of our International Grand Basileus, Dr. Mary Breaux Wright, with her inspiring theme Building on the Principles of Zeta While Blazing New Paths is a tremendous honor and awesome opportunity to lead the Eastern Region to even higher heights. This conference will do just that!! My mission is to ensure that the Eastern Region will effectively serve our sisterhood, communities and indeed our world from a position of substantial and sustained power and influence. Our laudable goals, set by my most impressive Regional Leadership Team, will be actualized through enhanced Z-HOPE Projects; r e n e w e d commitment and increased support for long-term partnerships and new, innovative initiatives that challenge and inspire personal and professional growth and development. Conference attendance and participation in the many business sessions, professional workshops, inspirational social and fellowship functions; including the very popular Eastern Region Chapter Basilei Council Institute; Undergraduate Career Leadership Empowerment Summit, more fully integrated Zeta and Amicae Programming; 70 th Amicae Auxiliary Anniversary; and other empowering events to include an inaugural Eastern Regional Doves Club Induction, and a very special Life Members 70 th Anniversary Dinner Cruise open to all conference registrants on a first come-first served basis; and our Blue Hat Society has a new twist! This is just the beginning of all the Eastern Region has to offer. And, it is a fantastic place to start and you do not want to miss a minute of it! Highlights of the events and opportunities to learn, share, network and grow are included on the next several pages. Read them once, maybe twice, and then register immediately to reserve your space. This is one conference you do not want to miss!! The Eastern Region of Zeta Phi Beta Sorority, Inc. is here to play a bigger game on a bigger stage! To my honorable International Grand Basileus, my awesome State Directors, dedicated Regional Executive Board Members, my phenomenal Regional Leadership Team, inspiring Sorors and Auxiliaries with the tremendous support and commitment of the staffs at Hilton The Main and the Norfolk Convention and Visitors Bureau, I extend to each of you this special invitation. Receive and embrace it with my wish and desire to personally meet, greet and welcome each of you to the 73 rd Eastern Regional Leadership Conference. Thank you so very much and welcome to the 73 rd Eastern Regional Leadership Conference! Synergize with the Eastern Region Where It All Began!! With sisterly love and sincere appreciation, I am T. Diane Surgeon, Esq. - Eastern Regional Director

4 4 Jamye Bridges National Grammateus Dr. Mary Breaux Wright International Grand Basileus T. Diane Surgeon, Esq. Eastern Regional Director National Officers La Ketha Prioleau National Phylacter Karen Gipson National Graduate Member-At-Large Past Regional Directors Lynette Banks-Lightfoot* 18th Eastern Regional Director Tuwanna McNeely* 17th Eastern Regional Director Melissa J. Barnes 15th Eastern Regional Director Eloise E. Melvin 14th Eastern Regional Director Marilyn A. Brooks 13th Eastern Regional Director Ellis Jones Hodges 11th Eastern Regional Director Millie Veasey *Member of the Executive Board 8th Eastern Regional Director Donna W. Jordan District of Columbia Amelia L. Hunt Commonwealth of Virginia State Directors LaKeshia M. Holley North Carolina Dr. Laurice Morton West Virginia Vivian F. Henderson, Esq. Chair of the Executive Board Lasheanta Davis Regional Tamias Jennifer Mumford Regional Representative to the National Nominating Committee Elected Regional Officers Shari Rankin Regional Grammateus ToWanda Samuel Regional Tamias-Grammateus Letisha Perry Regional Assistant Grammateus Krystle Melvin, Esq. Regional Phylacter Abigale Godwin Regional Representative to the National Undergraduate Council

5 5 Regional Appointees Adopt-A-School Coordinator American Cancer Society Amicae Coordinator Budget and Finance Coordinator Chaplain Chapter Basilei Council, Chair Chief of Staff Choir Coordinator Data Management Coordinator Data Management Asst. Coordinator Data Management Asst. Coordinator Data Management Asst. Coordinator Dove Coordinator Elder Care Coordinator Elder Care Asst. Coordinator Elections Coordinator Fundraising Coordinator Get Engaged Coordinator Grant Writing Coordinator Hall of Fame Coordinator Historian Legacy Coordinator Legal Counsel, Chief Legal Counsel Team Legal Counsel Team Legal Counsel Team Life Member Coordinator Dr. Alice Garrett Danielle May Valerie Sinclair Bridgett McRae-Butler Pamela N. Lewis Esther Dunnegan Nancy Flanagan Pamela N. Lewis Arshena Overton Michelle McIntosh Valerie Robinson Seneca Weatherspoon Letisha Perry Mel Causey Crystal Melvin Dr. Amelia Williams Shavonne Perry Kendra Glover Chris Hart-Wright Patricia Blue Marilyn A. Brooks Dr. Vera Palmer Lorrie Sinclair, Esq. Yasmin Morton-Moses, Esq. Krystle Melvin, Esq. Melissa Holloway, Esq. Madie Bell

6 6 Regional Appointees (continued) March of Dimes Coordinator Membership Coordinator Membership Milestone Recognition Coordinator Military Sorors Coordinator Necrology Coordinator Newsletter Editor Nominations Coordinator Professional and Business Network Coordinator Protocol Coordinator Public Relations & Marketing Coordinator Publications Coordinator Rededication Coordinator Scrapbook Coordinator Social Media Coordinator St. Jude s Coordinator Stork s Nest Coordinator Technology and Communications Coordinator Technology and Communications Asst. Coordinator Undergraduate Program Coordinator Assistant Undergraduate Program Coordinator Undergraduate Advisors Coordinator Vendor Coordinator Website Coordinator Youth Coordinator Zeta Male Network Coordinator Z-HOPE Coordinator Cynthia Redfearn Connie Day McClinton Patricia Blue Greta Williams Maryella Leigh Esther Dunnegan Dr. Vera Palmer Kimberly Hyman Sheryl Morton Katherine Pereras Stevalynn Adams Valerie Sinclair Tiffani Broderick Ryan Currie Connie Day McClinton Georgia Davis Chanel Alford-Campbell Nichole Obey-Williams Aleta Harper Sharri Mapp, Esq. Melissa J. Barnes Carolyn Corbin Shari Rankin Trayva Overton Myrtle Strickland-Shepard Karen Gipson

7 7 Conference Registration Information Your registration fee includes access or reduced pricing to the official events of the 2018 Eastern Regional Leadership Conference including educational and leadership workshops, special performances, meal functions and registration materials. There are several optional ticketed events. Please carefully review the following information to avoid delays in the processing of your registration. Registration Deadlines Early Bird Registration must be received by November 30, Regular Registration must be received by January 8, Late Registration must be received by February 5, Your registration MUST be received by (not postmarked) the appropriate deadline dates. When registering by hard copy, please allow ample time for your registration to arrive by REGULAR mail. Registrations will not be accepted after February 5, 2018.There are no exceptions and there will be no on-site registration. Refunds Written requests for registration refunds must be received by the Tamias-Grammateus on or before February 6, All requests must be sent to the attention of: ToWanda Samuel, Eastern Regional Tamias-Grammateus, PO Box 8021, Virginia Beach, VA or ed to A $50 administrative fee will be deducted for refund requests. Registrations are not transferrable and substitutes are not allowed. Refunds will be processed approximately 5 weeks after the conference closing date. No shows Registration fees for no shows cannot be refunded after the start of the conference. If you are not able to at te nd, your Basileus or her designee may sign for and pick-up your registration materials. Payment Full payment must accompany your registration. The following forms of payment are accepted: Chapter Checks, Money Orders, Cashier s Checks or Certified Checks made payable to Zeta Phi Beta Sorority, Inc. Eastern Region. The Eastern Region does not accept personal checks or cash. PayPal is accepted for online payments. Registration Methods Online: Standard U.S. Postal Mail: Send completed registration form with payment to: ToWanda Samuel, Eastern Regional Tamias- Grammateus, PO Box 8021, Virginia Beach, VA tgeastregion1618@gmail.com Badge/Registration Material Pick-Up Your pre-printed badge and registration materials will be held for you at the registration desk. Each registered Soror, Amica or guest will only be able to pick up their registration materials. Please be prepared to show a government issued photo identification (driver s license, state ID card, passport, etc.) to receive your materials. Your badge is needed to enter all conference events.

8 8 Conference Hotel Information Hilton Norfolk The Main 100 E. Main Street Norfolk, VA The Main is Downtown Norfolk's newest upscale hotel, dining, and meeting destination. At Main and Granby Streets, our luxury hotel sits along the downtown Norfolk waterfront. Embrace the downtown lifestyle and walk to cultural attractions, trendy shopping and dining and the Elizabeth River. With its elegance and cutting-edge technology, Hilton Norfolk The Main is a modern luxury hotel with vibrant spaces for your business and social lifestyle. Hotel Rooms Unwind, relax and stay connected in our spacious, stylish and contemporary guestrooms. Along with high-speed Wi-Fi and modern décor, you'll enjoy stunning views of the Elizabeth River or downtown Norfolk. At the Hilton Norfolk The Main, hotel rooms blend modern style with unparalleled comfort and convenience. Guest Room Rate $ per night for standard sleeping room (based on double/single occupancy); Check In/Check Out Check in starts at 4 p.m. / Check out 11:00 a.m. Hotel Parking Valet Garage Parking - $15.00/night Method of Reservations Reservations can be made by individual attendees directly at (757) Reference the Zeta Phi Beta Group Block. Book online: Hilton The Main 73 rd ERLC Reservations Payment A deposit of one night s room and tax will be charged to your card upon booking. The deposit is refundable as long as cancellations are made with at least 72 hours advance notice from the reservation s date of arrival. Cut-off Date Reservations cut-off date is February 19, 2018 (or until sold out).

9 9 Schedule at-a-glance Thursday, March 22, :00 am - 6:00 pm Zeta Marketplace 10:00 am 5:00 pm Chrysler Museum of Art (Free Admission) 11:00 am 6:00 pm Registration 11:00 am - 6:00 pm Shopping Excursion (On Your Own) 11:00 am 6:00 pm Art Tour Hilton The Main (Self-Guided) 12:00 pm Chrysler s Perry Glass Studio Free Glassmaking Demo 12:00 pm - 4:00 pm Workshop: Amicae Sponsor Certification 12:00 pm - 4:00 pm Workshop: Undergraduate Advisor Certification 12:00 pm - 4:00 pm Workshop: Youth Advisor Certification 1:00 pm 3:00 pm Workshop: Keeping Financial Records with Integrity 1:00 pm 3:00 pm Workshop: First Time Attendees 1:00 pm 3:00 pm Workshop: Mediocre vs Elite 2:00 pm 2:45 pm Art Tour Hilton The Main (Guided) 4:00 pm 6:00 pm Zeta Regional Executive Board Meeting 4:00 pm 6:00 pm Amicae Regional Executive Board Meeting 7:00 pm 9:30 pm Opening Program- A Lovely Dove Affair 9:30 pm 11:00 pm International Grand Basileus Reception/ Centennial Passport Stamping

10 10 Schedule at-a-glance (continued) Friday, March 23, :00 am - 4:00 pm Registration 8:00 am - 7:00 pm Zeta Marketplace 7:00 am - 12:00 pm Zeta Business Session I 8:00 am - 12:00 pm Amicae Business Session I 9:00 am 12:00 pm Male Network Session I 9:00 am 12:00 pm Youth Session I 12:15 pm - 2:15 pm Amicae Luncheon 2:30 pm 4:00 pm Workshop: Elder Care Summit 2:30 pm 4:00 pm Workshop: Undergraduate Summit 2:30 pm - 4:00 pm Workshop: Chapter Basilei Council Forum 2:30 pm 4:00 pm Workshop: Amicae Auxiliary Presidents Council Forum 2:30 pm 4:00 pm Male Network Session II 2:30 pm 4:00 pm Youth Session II 2:30 pm - 4:30 pm Regional Voting 4:45 pm Night of the Performing Arts 6:30 pm Pre-Sail Party 7:00 pm 9:00 pm Life Member 70 th Anniversary Dinner Cruise 10:00 pm - 11:30 pm Stroll-Off Competition

11 11 Schedule at-a-glance (continued) Saturday, March 24, :45 am 7:10 am Zeta Rededication 6:45 am 7:05 am Amicae Reaffirmation 7:15 am 7:45 am Zeta/Amicae Necrology 7:45 am 8:10 am Zeta/Zeta-Amicae/Amicae Legacy Induction 8:00 am 7:00 pm Zeta Marketplace 8:15 am 8:40 am Eastern Region Dove Club Inaugural Induction 9:00 am 9:45 am Zeta Business Session II 9:00 am 12:00 pm Amicae Business Session II 9:00 am 12:00 pm Youth Session III 9:00 am 12:00 pm Male Network Session III 9:45 am 11:00 am Legal Matters (Mandatory All Sorors) 11:00 am 12:00 pm National Candidates Forum 12:15 pm 2:15 pm Undergraduate Luncheon 2:30 pm 4:00 pm Workshop: Keeping Financial Records with Integrity 2:30 pm 4:00 pm Workshop: Leadership Academy 2.0 2:30 pm 4:30 pm Youth Session IV 2:30 pm 4:30 pm Male Network Session IV

12 12 Schedule at-a-glance (continued) Saturday, March 24, 2018 (continued) 2:30 pm 6:30 pm Workshop: Amicae Sponsor Certification 2:30 pm 6:30 pm Workshop: Undergraduate Advisor Certification 2:30 pm 6:30 pm Workshop: Youth Advisor Certification 7:30 pm 9:30 pm Gala Event: A Celebration to Remember 10:00 pm 12:00 am Eastern Region Time Capsule Memory Celebration Sunday, March 25, :00 am 10:00 am Zeta Regional Executive Board Transitional Meeting 8:00 am 10:00 am Amicae Auxiliary Regional Executive Board Transitional Meeting

13 13 Conference Highlights Eastern Regional Hall of Fame Five deserving Sorors will be honored and inducted into the Eastern Region Hall of Fame for their commitment and service to our sorority and the community. Zeta Doves, Zeta Pearls, Zeta Roses, Zeta Angels, Zeta Lights and Zeta Love Calling all Zetas celebrating 10 years, 15 years, 20 years, 25 years, 30 years, 40 years and 50 years of service! If you became a member in 2008, 2003, 1998, 1993, 1988, 1978 and 1968, we want to recognize and honor you at the Opening Program! Please complete the form in this packet. Eastern Region Stroll-Off Whether you consider yourself old school or new school, round up your team and put your best stroll foot forward. P i c k y o u r s o n g a n d r o c k t h e h o u s e! It will be a stone cold Zeta blast!! BACK TO THE FUTURE: Time Capsule Memory Party Wear your favorite Eastern Regional T-Shirt or other Zeta T- Shirt/Paraphernalia. Bring your Chapter/Auxiliary s laminated time capsule story or picture to be placed in the Eastern Region s 2020 Time Capsule. The Gala! Our extraordinary Sorors and Amicae will be on full display throughout the conference and honored/recognized at the Gala. In addition to enjoying the company of Sorors, friends and guests, the evening will highlight memorable moments and reflections. Come prepared to be delighted!!!

14 14 Conference Highlights (continued) Life Member 70 th Anniversary Dinner Cruise The Eastern Region celebrates the 70 th Anniversary of Life Members during this unforgettable dinner cruise of the beautiful Elizabeth River. This optional ticketed event, open to all registrants, includes a delicious meal, games, dancing and, of course, the spectacular waterfront. Limited seating First Come-First Served; Sorry, No refunds on these tickets. Majestic Blue Voices Hear the Majestic Blue Voices in a special tribute honoring Triumphant Soror Carolyn S. Glover. The choir features the beautiful combined voices of Sorors and Amicae of the Eastern Region. Get ready to enjoy their talented music and dance ministry. Be prepared to be blown away by an amazing celebration of praise and song. Sorors and Amicae, if you are interested in sharing your wonderful talents and joining the Majestic Blue Voices, contact Soror Pamela Lewis at praynzeta@sharedwordshowlove.org Zeta Professional and Business Networking Group As professional women who are accomplished in numerous career fields, it is also critical that we grow to reach our maximum potential by sharing our gifts with each other and networking for our own professional development. In order to continue building dynamic and fruitful networks and encouraging career growth, we will have an empowerment seminar for the Eastern Region Professional and Networking Group. Workshops that Enrich and Empower! Participants at this year s conference will walk away with the necessary tools needed to succeed in helping to manage your chapter and understanding the Zeta brand. Refer to the Scheduleat-a-glance for a listing of the compelling workshops offered at this conference.

15 15 Event Opening Program /Grand s Reception Conference Attire Attire Business Attire; Doves: all-white Dressy Business Zeta & Amicae Business Meetings Business Attire Rededication/Necrology/ Dove Induction/ Uninterrupted White (includes Zeta Legacy Induction hosiery & shoes) Workshops & Seminars Luncheons Life Member 70 th Anniversary Cruise Awards Banquet Business Attire Business Attire All White Upscale After-7 Attire Long, Royal Blue Gowns: Diamonds & Sapphire Stroll Off Zeta Paraphernalia Back to the Future Eastern Regional Time Regional T-shirts & Paraphernalia Capsule Party

16 16 Conference Registration Form Please type or print your name as you wish it to appear on your name badge. Name Address City State Zip code Preferred Phone (H, C, W) Alt. Phone (H, C, W) Address Chapter/Auxiliary Location Dietary restriction? Check box if you are a First Time Attendee Registration Status International Grand Basileus Regional Director Elected National Officer (Eastern Region) State Director Regional Officer Life Member Dmd Plt Gldn Life Graduate Soror Undergraduate Soror Amicae Youth Male Network/Guest National Position

17 17 Conference Registration (continued) Name: Early Bird Registration (ends November 30, 2017) Mailed Online Select One Graduate $ $ Undergraduate $ $ Amicae $ Male Network/Guest $ $ Youth $87.00 $89.91 Regular Registration (ends January 8, 2018) Mailed Online Select One Graduate $ $ Undergraduate $ $ Amicae $ $ Male Network/Guest $ $ Youth $ $110.51

18 18 Conference Registration (continued) Name: Final Registration (ends February 5, 2018) Mailed Online Select One Graduate $ $ Undergraduate $ $ Amicae $ $ Youth $ $ Male Network/Guest $ $ Optional Ticketed Events Mailed Online Select One Life Member 70 th Ann. Cruise $75.00 $77.55 Additional Tickets (Limit 1 per event, per registration) Amicae Luncheon $65.00 $67.25 Undergraduate Luncheon $65.00 $67.25 Awards Banquet $75.00 $77.25 Online Registration is available at: Money Orders, Chapter Checks & Cashier s Checks/Certified Checks payable to: Zeta Phi Beta Sorority, Inc. Eastern Regional zetaphibeta-easternregion/2018erlc Conference Credit Card Processing Fee: 2.50% NO PERSONAL CHECKS WILL BE ACCEPTED. Mail to: For Regional Tamias Grammateus Use Only Date Paid Amount Paid ToWanda Samuel Regional Tamias-Grammateus PO Box 8021 Virginia Beach, VA tgeastregion1618@gmail.com

19 19 Souvenir Journal Information Graduate and Undergraduate Chapters and Auxiliary Groups are asked to purchase an ad in the Souvenir Journal in support of the 73 rd Eastern Regional Conference. Please complete and s u b m it this form along with your cameraready ad to the address or below. Chapter/Company Address City State Zip Code Contact Person Title Telephone Number Please select the ad(s) size you would like to purchase: Full-page $ First Chapter $ (Only one) Half Page $ Middle Left Page $ (Only one) Quarter Page $ Middle Right Page $ (Only one) Business Card $ Final Chapter Page $ (Only one) Total Enclosed: All ads and payment must be received no later than February 5, Please make your money order, cashiers or certified check payable to Zeta Phi Beta Sorority, Inc. /Eastern Region, and mail this form with payment to ToWanda Samuel, Regional Tamias-Grammateus, P. O. Box 8021, Virginia Beach, VA this form and your ad to: Esther Dunnegan at ersynergist@gmail.com (919)

20 20 Officer Nomination Form Offices for election at the 2018 c o n f e r e n c e are: Tamias-Grammateus, Assistant Grammateus and Phylacter. Consult the Regional By-laws for office qualifications. Name Address Office Sought Chapter Name Chapter Address Regional Conferences Attended Offices Held in the Sorority Professional Affiliations & Occupation Community Service/Special Interests and Hobbies (I certify that the above named Soror has met the criteria for the office she seeks.) Chapter Basileus Signature Date Nomination Forms are due by: February 5, 2018 Submit to: Dr. Vera Palmer Regional Nominations Coordinator 5104 Six Point Trail Raleigh, NC pverajp@aol.com

21 21 By-Laws Amendment Form In accordance with the Eastern Regional By-Laws, any proposed changes must be submitted sixty (60) days prior to the Eastern Regional Conference. Duplicate this form as necessary and use one form per proposed amendment. Check One: Addition Deletion Revision Present wording on page, Article, Section, Clause/Line, states: Proposed wording: State the rationale for the proposed amendment: This proposed amendment is submitted by: Name Chapter Signature Date Amendments must be submitted no later than January 22, 2018 to: Krystle Melvin Regional Phylacter PO Box 3382 Lumberton, NC

22 22 Zeta Necrology Form Please enter the information for all Sorors who passed between February 5, 2017 and February 4, This year s Necrology Report must be received by February 5, 2018 at the address listed below. Name Chapter State Life Member Designation Date Joined Submit form and pictures (.jpeg) to: Soror Maryella Leigh Eastern Region Necrology Coordinator 1825 Darion Drive Elizabeth City, NC leigh10@roadrunner.com

23 23 Amicae Necrology Form Please enter the information for all Amicae who passed between February 5, 2017 and February 4, This year s Necrology Report must be received by February 5, 2018 at the address listed below. Name Chapter State Date Joined Submit form and pictures (.jpeg) to: Soror Maryella Leigh Eastern Region Necrology Coordinator 1825 Darion Drive Elizabeth City, NC leigh10@roadrunner.com

24 24 Undergraduate Bulletin Awards * Rules * Regulations Esther Peyton Scholarship This award is presented to the Soror with the highest GPA. Official transcript is required. Chapter Scholastic Award The chapter scholastic award will be presented to the chapter with the highest overall GPA. Official transcript for each financial member is required along with the chapter roster. Z-HOPE Recognitions Presented to chapters who submit Z-HOPE activities to the Regional Z- HOPE Coordinators. Reports must cover the period of February 1, 2017 March 5, Submit All Required Documents by March 6, 2018 to: Soror Aleta Harper Eastern Region Undergraduate Coordinator 3824 Tarrant Trace Circle High Point, NC Alh1920@yahoo.com

25 25 Content Scrapbook & Chapter Report JUDGING CRITERIA Any historical information: Charter, Chapter History, pictures of charter members should be confined to a separate section at the very front of the book. Include documentation, i.e. newspaper and magazine clippings, Archon articles and pictures (captions and dates), souvenirs, written reports and official programs Reports should address the Chapter s involvement in the National Programmatic Thrusts (scholarship, community service projects, national observances, and collaboration with key linkages, etc.). Scope and Criteria for Judging PowerPoint Presentations and Scrapbooks are the acceptable formats. Reports must have a Title Page that includes: Name and location of Chapter, Address and Conference Date. Table of Contents is mandatory. Events must be in chronological order. Materials must be current and between the dates of February 6, 2017 and March 1, Pictures and events must be labeled and/or identified, clear and show action. Articles, programs and projects should have a brief explanation. Major considerations for judging are uniqueness of programs, relationship to the Programmatic Thrusts, and the possibility of replication by other chapters. Ease of Handling Scrapbooks should not be too bulky for handling and viewing and pages should be secured to allow for handling. (Covers will be judged on originality and attractiveness only in the case of a tie.) PowerPoint Presentations must be submitted on a CD or thumb drive and conform to the same guidelines as a hardcopy scrapbook.

26 26 Scrapbook & Chapter Report (continued) Scope and Criteria for Judging (continued) Reports will be scored on a scale of 1-10, with 10 holding the highest value. First, second and Third Place awards will be presented to Graduate, Undergraduate and Amicae entries for either a Scrapbook Award or PowerPoint Award. Chapters must submit Scrapbook or PowerPoint. DO NOT SUBMIT BOTH. Note: Chapter scrapbooks and PowerPoint presentations should be brought to the conference on March 23, Exhibit Room location will be announced at the conference. Each State must submit the name of one Soror not otherwise committed to a specific task to serve on the Chapter Report Committee. One Undergraduate and one Amicae will also be asked to serve on the committee. Chapter and Auxiliary Awards and Recognitions at the 2018 Eastern Regional Leadership Conference will be presented in the following areas. Recipients must be registered and present at the 2018 Regional Conference. Award Categories Outstanding Undergraduate Chapter, Outstanding Amicae Auxiliary, Outstanding Life Member Outstanding Member (Graduate, Undergraduate and Amicae) Outstanding Public Relations Award (Graduate, Undergraduate and Amicae), Outstanding Chapter Report Award, Outstanding Graduate Chapter Z-HOPE Recognition She s so Electrifying Stellar Performer of the Year (Graduate, Undergraduate, Amicae, Youth) Criteria for Selection Outstanding Amicae Auxiliary Must be nominated by the sponsoring chapter Must be financial on all levels Must include a description of projects implemented Must include official documentation such as actual printed programs, picture, etc. Must be represented at the Regional Conference

27 27 Criteria for Selection (continued) Outstanding Life Member o Must be nominated by a Life Member o Must include narrative which addresses her contributions in at least two of the programmatic thrusts and actual documentation to substantiate such and must be signed by the Chapter Basileus o Must be financial on all levels o Must be in registered and in attendance at the Regional Conference Outstanding Soror (Graduate and Undergraduate) o Must be financial on all levels o Must be registered and in attendance at the Regional Conference o Must include narrative that describes her contributions to at least two programmatic thrusts and must be signed by the Chapter Basileus Zeta Image Award A Zeta Image Award will be presented to a Soror who exemplifies all the tenets of our sisterhood and perform outstanding service to the sorority and the community. Criteria will be based on volunteer hours, publications, offices held, mentoring, awards received, programs developed. She s So Electrifying Stellar Performer Award o Must be financial on all levels o Must be registered and in attendance at the Regional Conference o Will be selected from among the previously recognized Stellar Performers

28 28 Awards Nomination Form Name of Nominee: Nominee s Chapter: Location: Awards Category: Qualifications: Brief Statement about the Nominee: Nominated by: Phone Number: Submit the nominations for Outstanding Amicae, Life Member, Graduate and Undergraduate Sorors and Zeta Image Awards by February 6, 2018 to: Soror T. Diane Surgeon, Esq. Eastern Regional Director 1112 Laurel Oak Lane Lumberton, NC tdianesurgeon@yahoo.com

29 29 Zeta Dove/Zeta Pearl/Zeta Star/Zeta Rose/Zeta Angel/Zeta Light/Zeta Love The Eastern Region is honoring Sorors who will celebrate 50 years, 40 years, 30 years, 25 years, 2 0 y ears, 15 years and 10 years of service to the organization in Please submit the names of the Sorors who joined Zeta in 1968, 1978, 1988, 1993, 1998, 2003 & 2008 on the form below. Name Chapter State Initiation Date Initiation Chapter Submit Document by February 5, 2018 to: Soror Patricia Blue 258 Collins Mill Road Fairmont, NC jalauren@yahoo.com

30 30 Eastern Region Dove Club Charter Induction Form Eastern Regional Dove s Name Current Chapter Current Chapter s Location (City, State) Zeta Initiation Year: Zeta Profile Initiation Chapter: Initiation Region Initiation City, State: Zeta for How Many Years? Membership Status Diamond/Platinum/Golden Life Graduate Grad Member-at-Large Current Chapter Basileus: Phone Number: Address: Chapter Address: City: State: Zip Positions Held in Zeta National Regional State Local Chapter Zeta Recognitions National Regional State Local Chapter About Me Have You Ever Been Recognized at a National Boulé as a Zeta Dove? Yes No (If yes, Boulé year? ) Provide a little known fact about yourself? Send Completed Forms to: Soror Letisha Perry, 2601 Bogey Way Raleigh, NC letisha.perry@gmail.com

31 31 Zeta Legacy Form Zeta Phi Beta Sorority, Inc. from its inception was predicated on the belief of the importance of legacies, as two of our founders, Myrtle Tyler Faithful and Viola Tyler Goings were biological sisters. Legacies play such a vital role in the growth of Zeta Phi Beta Sorority, Inc., that for the first time in the existence of the sorority, a legacy policy has been incorporated into the Membership Intake Process. In keeping with the national premise of recognizing the importance of legacies, it is only fitting that the Eastern Region recognize its legacies. It is with great pride that at our 2018 Eastern Regional Conference, new Eastern Regional Zeta legacies will be honored by inducting them into the Eastern Regional Zeta Legacy Club. Previously inducted members do not need to submit a new legacy form. Eastern Regional Legacy s Name Chapter Chapter s Location Chapter of Initial Membership Address City State Zip Code Phone Legacy s Name (1) Relationship (2) Relationship **Use Additional Sheet as Needed Legacies that joined Zeta together: What is the best thing about having a relative as a Soror? Nomination Forms are due by: February 5, 2018 Dr. Vera Palmer Regional Zeta Legacy Coordinator 5104 Six Point Trail Raleigh, NC pverajp@aol.com

32 32 Amicae Legacy Form Legacies play such a vital role in the growth of the Amicae Auxiliary that for the first time in the existence of the sorority, a legacy policy has been incorporated into the Membership Intake Process. In keeping with the national premise of recognizing the importance of legacies, it is only fitting that the Eastern Region recognizes its legacies. It is with great pride that at our 2018 Eastern Regional Conference, new Eastern Regional Amicae legacies will be honored by inducting them into the Eastern Regional Amicae Legacy Club. Previously inducted members do not need to submit a new legacy form. Eastern Regional Amicae Legacy s Name Auxiliary Auxiliary s Location Auxiliary of Initial Membership Address City State Zip Code Phone Legacy s Name (1) Relationship (2) Relationship **Use Additional Sheet as Needed Legacies that joined Zeta Amicae together: What is the best thing about having a relative as an Amica? Nomination Forms are due by: February 5, 2018 Dr. Vera Palmer Regional Zeta Legacy Coordinator 5104 Six Point Trail Raleigh, NC pverajp@aol.com

33 33 Zeta/ Amicae Legacy Form Previously inducted members do not need to submit a new legacy form. Eastern Regional Zeta/Amicae Legacy s Name Chapter/Auxiliary Chap./Aux s Location Chapter/Auxiliary of Initial Membership Address City State Zip Code Phone Zeta/Amicae Legacy s Name (1) Relationship (2) Relationship **Use Additional Sheet as Needed Legacies that joined Zeta/Amicae Auxiliary the same year: What is the best thing about having a relative as a Zeta or Amica? Nomination Forms are due by: February 5, 2018 Dr. Vera Palmer Regional Zeta Legacy Coordinator 5104 Six Point Trail Raleigh, NC pverajp@aol.com

34 34 Zeta Professional and Business Networking Group The Eastern Regional Zeta Professional and Business Networking Group is comprised of affinity groups to allow you to network with other Zetas in your profession. This group communicates regularly and shares resources, contacts, and personal experiences in their respective fields. Name: Address: Phone Number: Chapter: State: Which group would you like to join? Please check one. Education Business/Entrepreneurs Politics Medicine Law Military Public Relations Marketing Information Technology Theology/Divinity Government & Public Administration Entertainment Art Corporate Relations Retired Professionals Other If other, please specify: For more information contact: Soror Sheryl Morton at

35 35 Eastern Region Hall of Fame Nomination Packet It is a special privilege to recognize and pay tribute to those among us who have excelled in their chosen field of work, the church, the community and of course, in Zeta Phi Beta Sorority, Inc. Sorors, you are invited and encouraged to nominate a Soror for induction into the Eastern Region s Zeta Hall of Fame where we enthusiastically spotlight and honor five members who have lived and served above and beyond! ; five Sorors whose exemplary lives are indicative of the principles of our five Founders and our great sisterhood. Please carefully review and complete the Nominations Form and a cover letter explaining your nominee s interest, qualifications and why she is worthy of induction into this very prestigious group. The Nominations Packet must include the nominee s resume containing details about her professional and sorority work; community and church involvement and Awards and Honors received. At least one letter of recommendation must be submitted. While not necessary, additional letters of recommendation are allowed. Only complete Nomination Packets will be considered. All Nomination Packets and letters of recommendation must be received by February 5, 2018 The completed Nominations Packet must include a cover letter, completed Nomination Form, Resume and Letter of Recommendation. All items are required and must be simultaneously submitted with the completed Nomination Form. APPLICATION DEADLINE: FEBRUARY 5, :00 PM EST

36 36 Eastern Region Hall of Fame Nominations Form (Only printed or typed nominations will be accepted.) Nominee s Name: Chapter: Chapter Location: Member of this Chapter since: Nominee s Address: City: State: Zip Code: Pref. Phone: Alt. Phone: Year of Sorority Intake: Intake Chapter: Intake Location: Member of other Regions? Yes No When and Which Regions: Eastern Regional Conferences Attended (When/Where): Elected Regional/National Officer? Workshop Presenter? Speaker/Entertainer? When/What Positions? Topic? Occasion/Talent? Boulés Attended (When/Where): ZOL Certified? Yes No If yes, date: Membership/Life Member Number:

37 37 Eastern Region Hall of Fame Nominations Form, cont. (Only printed or typed nominations will be accepted.) Positions Held at Various Levels: Zeta Local: State: Regional: National: Local: State: Regional: National: Positions Held at Various Levels: Other Organizations (non-zeta) Honors, Awards & Accolades Local: State: Regional: National: Nominee s Name: Signature: Date: Basileus Name: Signature: Date: Method of Submission: Date of Submission: Submit Nominations Packets and Letters of Recommendation by February 5, 2018 by 5:00 PM EST to: T. Diane Surgeon, Esq Laurel Oak Lane Lumberton, NC tdianesurgeon@yahoo.com

38 38 Zeta Phi Beta Sorority, Inc. ~ Eastern Region Z-HOPE Community Initiative Zeta Phi Beta Sorority, Inc. ~ Eastern Region proudly supports the National Adopt-a-School Initiative as the Z-HOPE project for this 73 rd Eastern Regional Leadership Conference. Our 2018 Adopt-a-School beneficiary is Jacox Elementary School of Norfolk, VA. A PreK- 5 th grade Title I Priority School, Jacox serves over 700 predominantly African-American students. Approximately 75% of Jacox students qualify as economically disadvantaged. Your contributions will help to ensure that every child has a chance to be successful in their education. The Life Members of Zeta Phi Beta Sorority, Inc. ~ Eastern Region are supporting the National Elder Care Program, Zeta Cares, by adopting Primeplus Norfolk Senior Center. Primeplus is dedicated to enhancing the quality of life for older adults in South Hampton Roads. We support seniors intellectual, physical, emotional and social needs and have been the pre-eminent provider of services, activities, and information addressing the needs and interests of older adults in South Hampton Roads since We offer Active Adult Programs, Adult Day Services, Geriatric Case Management and Nutrition and Transportation assistance.

39 39 Zeta Phi Beta Sorority, Inc. ~Eastern Region Z-HOPE Community Initiative Use this form to report the monetary donation your chapter or you, individually, will contribute towards the 2018 Eastern Regional Z-HOPE Community Service Project. Please submit the completed form by February 18, Chapter/Auxiliary Name: Location: Mailing Address: Chapter Basileus: Phone Chapter Tamias: Please select the amount of your donation. Graduate & Amicae Undergraduate $100 = 100 pts. $50 = 50 pts. $150 = 150 pts. $75 = 75 pts. $200 = 200 pts. $100 = 100 pts. Basileus Signature: Please make all remittances payable to: Eastern Region Zeta Phi Beta Sorority, Inc. NO CASH, PERSONAL OR CHAPTER CHECKS ACCEPTED! Mail Payment to: Soror ToWanda Samuel Eastern Regional Tamias-Grammateus PO Box 8021 Virginia Beach, VA Submit form to: Soror Karen Gipson Eastern Regional Z-HOPE Coordinator ksgzhope@yahoo.com

40 Wigs for Awareness Campaign 40

41 41

42 42 Greetings Sorors and Friends, I hope this message finds each of you well and excited about the 73 rd Eastern Regional Leadership Conference in Norfolk, VA March 22 25, Last year, we launched the inaugural Sister-Friend Boutique during the 72 nd Eastern Regional Conference in Concord, NC, aimed at raising money to benefit the Eastern Region March of Dimes Team. The concept for the Sister-Friend Boutique came from Triumphant Soror Bettye Murchison and was hugely successful! Thanks to generous donations from Zetas and Amicae from across the region, the boutique grossed over $1200 in a matter of hours. All of the proceeds from the sale of items in the boutique were donated to the March for Babies on behalf of the Electrifying Eastern Region. With such outstanding results, we are excited to announce that we are making this an annual event at the regional conference in honor and memory of Soror Murchison. Here are the details: Each Zeta chapter and Amicae auxiliary attending the conference are asked to donate (5) new or like new (Zeta/Amicae related items ONLY) items to the Sister-Friend Boutique, which will in turn be priced and sold in the boutique located in the Zeta Market Place at the conference site. All proceeds from the sale of items in the boutique will be donated to the Eastern Region s March for Babies total. Chapters and auxiliaries are asked to bring their donations with them to the conference and drop them off at the Sister-Friend Boutique Booth in the conference vendor area along with the attached donation form. Donations can be dropped off in the Zeta Market Place on Friday, March 23 rd from 10am-6pm and Saturday March 24 th from 10am-12noon. All donations MUST be received by 12noon on Saturday, March 24 th in order to receive Z-HOPE credit. Again, please ensure that the items you donate are Zeta/Amicae related such as paraphernalia or items that are in sorority/auxiliary colors, are clean and in new or like new condition. Boutique will open for business on Saturday, March 24 th from 1pm-5pm. Z-HOPE Points: Chapters and auxiliaries donating (5) new or like new items will earn the maximum of (25) points. Please note: Only 25 Z-HOPE points can be given regardless of amount of items donated over 5 items. Z-HOPE Thank you so much for your support of this fundraising initiative and I look forward to seeing each of you at the conference! In sisterhood and service, Soror/Friend Cynthia Redfearn, Tau Nu Zeta Chapter Eastern Regional March of Dimes Coordinator

43 43 Chapter/Auxiliary Name City, State Sister-Friend Boutique Donation Form Please Print Legibly Chapter/Auxiliary Representative Z-Hope Chapter/ Auxiliary Item #1 Item #2 Item #3 Item #4 Item #5 Description ggested Sale Price Sister-Friend Boutique Donation Verification This stub verifies that Chapter/Auxiliary Name City, State has donated (5) items to the Sister-Friend Boutique to benefit the Eastern Regional March for Babies Fundraiser and has therefore earn 25 Z-HOPE Points. Signature verification / / Date

44 44 70 th Anniversary Life Members Dinner Cruise The Spirit of Norfolk is the venue that delivers a memorable experience where guests will have fun from start to finish. Come aboard and experience the most breathtaking skyline views - we provide our guests with spectacular views of Norfolk Naval Base, Old Fort Norfolk, World s Largest Coal Pier, Natuicus; we feature a signature dining menu, attentive service and interactive entertainment all while cruising along the Elizabeth River. Life Members and all other attendees lucky enough to get a ticket, will experience A Celebration to Remember in Honor of our Life, Golden, Platinum and Diamond Life Members. The Majestic Blue Voices, directed by Soror Pamela Lewis and accompanied by the highly acclaimed pianist, James Glover will present All About the Joy! This is one special event you do not want to miss! Act Fast! Register NOW! These Tickets Will Sell Out Very Fast!! This LIMITED Special, Optional Ticketed Event is offered to all Life Members and all Registrants on a First Come-First Served Basis for the low cost of $ Please Note: There will be NO REFUNDS on the Life Members Dinner Cruise Tickets. RIVERVIEW DECK HARBORVIEW DECK

45 Register by March 1, 2018 Contact Soror Fredrika Sinclair

46 46 Conference Deadlines Deadline Event Send to November 30, 2017 Early Registration Postmarked ToWanda Samuel January 8, 2018 Regular Registration Postmarked ToWanda Samuel January 22, 2018 By-laws/Amendments Krystle Melvin, Esq. February 5, 2018 Late Registration Postmarked ToWanda Samuel February 5, 2018 Souvenir Journal Ads Esther Dunnegan February 5, 2018 Nominations Forms Dr. Vera Palmer February 5, 2018 Legacy Forms Dr. Vera Palmer February 5, 2018 Zeta Dove/Zeta Pearl/Zeta Star/Zeta Rose/Zeta Angel/Zeta Light/ Zeta Love Patricia Blue February 5, 2018 Zeta Dove Club Charter Induction Form Letisha Perry February 5, 2018 Necrology Reports Maryella Leigh February 5, 2018 Hall of Fame Awards T. Diane Surgeon, Esq. February 5, 2018 Undergraduate Awards Aleta Harper February 5, 2018 Individual and Chapter Awards T. Diane Surgeon, Esq. February 17, 2018 Z-HOPE Donations/Reports ToWanda Samuel/Karen Gipson February 19, 2018 Hotel Reservations Hilton the Main