SIGMA KAPPA NATIONAL CONVENTION 2018 REGISTRATION BOOK. June 20-23, Sawgrass Marriott Golf Resort and Spa Ponte Vedra Beach, Florida

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1 SIGMA KAPPA NATIONAL CONVENTION 2018 REGISTRATION BOOK June 20-23, 2018 Sawgrass Marriott Golf Resort and Spa Ponte Vedra Beach, Florida

2 Make plans to attend Sigma Kappa s national convention! Wednesday, June 20 Saturday, June 23, 2018 Sawgrass Marriott Golf Resort and Spa 1000 PGA Tour Boulevard Ponte Vedra Beach, FL Sigma Kappa s national convention is making waves in Florida! Located off the coast of Jacksonville, Ponte Vedra Beach is home to beautiful beaches and world-class golf. Even more importantly, it s where over 900 sisters and guests will gather to celebrate the 88th Sigma Kappa national convention. Through dynamic events and innovative programming for all members, Sigma Kappa will be celebrating the bright future of the Sorority. Use this registration book as a guide to plan your trip to Ponte Vedra Beach! 2 Follow convention #SKConvention

3 Convention Highlights Foundation Dinner & Program Enjoy an evening celebrating your work through Sigma Kappa Foundation s impact in the areas of philanthropy, leadership and scholarship. You will hear from people directly impacted by your gifts and the initiatives supported through grants and scholarships. We will also recognize the progress we have made on our $5 million Shared Hearts. New Heights. A Campaign for Sigma Kappa. Confirmed Conventionite Celebrate with your sisters at the Fabulously Florida Confirmed Conventionite Celebration! Confirmed Conventionite is an 82 year old convention tradition that honors the life-long engagement of our sisterhood by celebrating Sigma Kappa members who have attended multiple conventions, as well as those being confirmed (attending their third convention). The Grand Dean, the Sigma Kappa who has been to the most conventions, will lead the group in the evening s festivities. Dive into the celebration with music, food, fun and your best Florida-themed outfit. Learn more here! Initiation and Model Meeting Join sisters from different generations and corners of the world in Sigma Kappa s Initiation ceremony. Nothing is more special than celebrating the core and meaning of our sisterhood. Welcome the 2018 Honor Initiates during Initiation followed by Model Meeting. Elections and Business Meetings Vote for Sigma Kappa s national council and amendments to our Bylaws. All members, including those who are not delegates, are invited to attend the business meeting a great display of parliamentary procedure in action, led by National President Sara Seely Chacon, Gamma Alpha. Convention T-shirt Available Licensed vendor Markt Apparel will be offering a pre-sale convention T-shirt for only $10. Shirts will be ordered through Markt and will be picked up at their booth during Shop Sigma Kappa. More information, along with a link to order, will be available in upcoming communications about convention. 3 Register by April 30!

4 Featured Speakers and Guests Prepare to be inspired by our keynote speakers, Colby Award Winners and Honor Initiates! Keynote Speakers Lindsay Boccardo, Welcome Banquet Lindsay Boccardo is a speaker, coach and program developer with nearly a decade of experience breaking down generational differences in workplaces and working with millennials and the companies that employ them. Sarah Weddington, Zeta Nu, For a Lifetime Luncheon Dr. Sarah Weddington is a nationally-known attorney and spokesperson on leadership and public issues, specifically issues affecting women. She is the youngest person ever to win a case before the U.S. Supreme Court. Also at convention, we will honor our Colby Award Winners and Honor Initiates. More will be shared about their accomplishments leading up to convention! 4 Follow convention #SKConvention

5 Schedule at a Glance Wednesday, June p.m. Registration 2-7 p.m. Shop Sigma Kappa 6-6:45 p.m. First Timer s Gathering 7-9:30 p.m. Welcome Banquet 9:30-10 p.m. Initiation Choir Rehearsal 9:30-11:30 p.m. Shop Sigma Kappa Thursday, June 21 6:30 a.m. Morning Workout 7-8:15 a.m. Shop Sigma Kappa 7-8:15 a.m. Breakfast on your own 8:30-11 a.m. Business Meeting 11:15 a.m.-12:15 p.m. Educational Breakout Sessions 11:15 a.m.-1:45 p.m. National Officer Team Meetings 11:15 a.m.-1:45 p.m. Advisory Board Training Noon-2:30 p.m Shop Sigma Kappa Noon-1:45 p.m. NHC Annual Meeting 12:15-2 p.m. Lunch on your own 2:00-3:30 p.m. Business Meeting 3:45-4:45 p.m. District Caucus Meetings 5-6 p.m. Educational Breakout Sessions 5-7 p.m. Shop Sigma Kappa 6-6:30 p.m. Initiation Choir Practice 6-6:30 p.m. Model Meeting Practice (by invitation only) 6-7:30 p.m. Free Time 7:30-10 p.m. Foundation Dinner & Program Friday, June 22 6:30 a.m. Yoga on the beach 7:30-8:45 a.m. Breakfast on your own 7:45-8:45 a.m. Sigma Kappa Housing Showcase 9-10 a.m. Risk Management Educational Session (collegians, advisors and national officers who work with collegiate chapters) 9-10 a.m. Educational Breakout Sessions (for those not in Risk Management) 10:15-11:45 a.m. Educational Breakout Sessions 10:15-11:45 a.m. Advisory Board/Corporation Board Joint Training (for those chapters that have corporation boards) Noon-2 p.m. For a Lifetime Luncheon 2-7 p.m. Free Time 4-6 p.m. Leadership Consultant Reunion (by invitation only) 7-10 p.m. Confirmed Conventionite Saturday, June 23 7:30-8:45 a.m. Breakfast on your own 9-10:15 a.m. Initiation and Model Meeting 10:30 a.m.-noon Ritual Program Noon-1:45 p.m. Lunch on your own Noon-1:45 p.m. Foundation VIP Luncheon (by invitation only) 2-5 p.m. Business Meeting 5-7:30 p.m. Free Time 6-7:15 p.m. CONNECT Event: Alumnae Appreciation 7:30-10 p.m. Collegiate and Alumnae Achievement Banquet 5 Register by April 30!

6 Wednesday, June 20 Registration & Shop Sigma Kappa, 2-7 p.m. Pick up convention essentials at registration and take advantage of conventiononly specials and Sigma Kappa merchandise. First Timer s Gathering, 6-6:45 p.m. Will the 88th Sigma Kappa National Convention be your first? Then don t miss this opportunity to meet other individuals attending for the first time! Seasoned convention attendees will be there to answer your questions and offer suggestions for making the most of national convention. Welcome Banquet, 7-9:30 p.m. Kick off the 88th Sigma Kappa National Convention in style! The presidents of the NHC, Foundation and Sorority will welcome you to Ponte Vedra Beach. Stick around after to meet members of the boards. Shop Sigma Kappa, 9:30-11:30 p.m. Did you miss the opportunity to shop during registration? Stop by this evening to fill your suitcase with all the can t-miss Sigma Kappa merchandise including jewelry and badges from Herff Jones. 6 Follow convention #SKConvention

7 Thursday, June 21 Morning Workout, 6:30 a.m. Shop Sigma Kappa, 7-8:15 a.m. Don t forget to pick up items for your Sigma Kappa sisters or yourself. Fashionable clothing, unique gift items, and more. Breakfast on your own, 7-8:15 a.m. Business Meeting, 8:30-11 a.m. The first business meeting of the convention! Delegates are required to attend. All Sigma Kappa members are invited to attend as a guest/visitor during this event. Educational Breakout Sessions, 11:15 a.m.-12:15 p.m. Choose from a variety of relevant topics for collegiate and alumnae members to learn and to discuss. Sessions will fall into one of five themes: Bright Futures, Rooted in Character, Making Waves, Leaving Footprints and Rising Tide. Workshops will be led by Sigma Kappas and friends of our organization. Advisory Board Training, 11:15 a.m.-1:45 p.m. Advisory board delegates are encouraged to attend this session to increase teamwork and learn how to elevate your impact as an advisory board member. National Officer Team Meetings, 11:15 a.m.-1:45 p.m. Connect, strategize, and plan for the future with your volunteer team. National council members will provide specific details to their teams. Shop Sigma Kappa, 12-2:30 p.m. Lunch on your own, 12:15-2 p.m. Business Meeting, 2-3:30 p.m. District Caucuses, 3:45-4:45 p.m. Vote for the Nominating Committee members. Collegiate chapters and those representing collegiate chapters attend the chapter s district caucus. All other delegates attend the caucus in which they reside. Collegiate and alumnae visitors may attend, but have no vote. Educational Breakout Sessions, 5-6 p.m. Initiation Choir Rehearsal, 6-6:30 p.m. Love to sing? Plan to attend this rehearsal and join the Initiation and Model Meeting choir! Foundation Dinner & Program, 7:30-10 p.m. Live with heart! Give with heart! Wear your best semi formal attire in any shade of purple, maroon or basic black, and come share your heart with sisters at the Sigma Kappa Foundation dinner. 7 Register by April 30!

8 Friday, June 22 Yoga on the beach, 6:30 a.m. Breakfast on your own, 7:30-8:45 a.m. Sigma Kappa Housing Showcase, 7:45-8:45 a.m. Pick up a grab and go breakfast item and find a seat in the showcase, where the National Housing Corporation will provide coffee, tea, and juices. The program will include video highlights and virtual tours of beautiful Sigma Kappa chapter houses from across the country, and audience members will select a fan favorite from among the houses featured! Reserve your seat on the registration form. Plus, all attendees will receive a special Sigma Kappa gift! Risk Management Educational Session, 9-10 a.m. Required for collegiate delegates, advisors, and volunteers who support collegiate chapters. Educational Breakout Sessions, 9-10 a.m. Choose from a variety of relevant programming for alumnae, Foundation and housing. (For those not attending the risk management session.) Educational Breakout Sessions, 10:15-11:45 p.m. Advisory Board/Corporation Board Joint Training, 10:15-11:45 a.m. Increase teamwork and knowledge on opportunities and challenges that face both boards. This session is designed for advisory boards of chapters that have corporation boards. For a Lifetime Luncheon, Noon-2 p.m. Join us in honoring alumnae who are making waves in their professional fields and committed to Sigma Kappa s values. Groundbreaking attorney and past Colby Award recipient Sarah Weddington, Zeta Nu, will share a keynote. Free Time, 2-7 p.m. Take advantage of the pool and beach access, visit the spa, play a round of golf or participate in our national convention service project! To book a tee time at TPC Sawgrass, contact the course directly and share that you are a registered attendee for Sigma Kappa s national convention when making your reservation. Only guests staying at the convention hotel are able to use the golf course. Service is one of our four values, and we re excited to include a service project opportunity at convention this year! Join your sisters in giving back to the local community by making lap blankets for residents at local memory care units. Indicate your plans to participate during the registration process so that we can plan for enough supplies. Leadership Consultant Reunion, 4-6 p.m. A special event for all sisters who have served as leadership consultants, traveling consultants or traveling secretaries. Bring your stories from the road and visit with others who have traveled this same path for Sigma Kappa. Confirmed Conventionite, 7-10 p.m. This is it! One of the most memorable events of your Sigma Kappa lifelong experience. Celebrate the Sunshine State with your Florida-themed outfit. Whether it s your first convention or your 21st, it s a cause for celebration. To learn more about Confirmed Conventionite, visit our Facebook event page. 8 Follow convention #SKConvention

9 Saturday, June 23 Breakfast on your own, 7:30-8:45 a.m. Initiation and Model Meeting, 9-10:15 a.m. Relive and recommit to Sigma Kappa through our Initiation. Please note that proper dress is required. See the convention dress guidelines on page 17 for more information. Ritual Program, 10:30 a.m.-noon Learn more about helping your sisters appreciate and connect to our Ritual from this newly developed program. Time for questions will be included following the program to discuss specific parts of our Ritual. Lunch on your own, Noon-1:45 p.m. Foundation VIP Luncheon, Noon-1:45 p.m. By invitation only Business Meeting, 2-5 p.m. Be a part of history as we install our new national council members and honor those who have passed away in the past two years. (Pending the conclusion of scheduled business). Free Time, 5-7:30 p.m. Connect Event: Alumnae Appreciation, 6-7:15 p.m. Connect with alumnae on the Cascade Deck for cocktails and light appetizers. This is a time to enjoy together, celebrate the bright future of Sigma Kappa, and receive a special gift from the national organization. Make sure to stop by to sign and take a picture in front of the traveling Connect banner as it will be retired at the end of convention. Collegiate and Alumnae Achievement Banquet, 7:30-10 p.m. Celebrate the success of our collegiate and alumnae chapters over the past year. Bring the convention experience to a close, say goodbye to friends new and old, and commit to the future success of Sigma Kappa. Dress to impress in semiformal or formal attire. 9 Register by April 30!

10 Registration Information Early Bird Registration Opens April 1 Early Bird Registration Ends April 30 Registration Closes May 10 Register by clicking here! Delegate Registration Full-time delegate packages include all registration fees, convention meals and hotel accommodations as outlined in the allowance letter received. Collegiate delegates are asked to register for a Quad room per the allowance information. All others are asked to register for a Double room. The prices below are for full-time packages before your allowance letter. Please refer to your allowance letter for final cost information. Early Bird Regular Single $1,550 $1,600 Double $1,075 $1,125 Triple $950 $1,000 Quad $825 $875 Full-time Visitor Packages Full-time packages include all registration fees, convention meals and hotel accommodations based on your selected occupancy. Full-time packages are available to alumnae and collegiate visitors and guests wishing to attend events. Early Bird Regular Single $1,550 $1,600 Double $1,075 $1,125 Triple $950 $1,000 Quad $825 $875 While we anticipate no problems with providing accommodations at the Sawgrass Marriott, please note that voting delegates will be given priority room reservations. All other attendees will be provided reservations on a first come, first serve basis. 10 Follow convention #SKConvention

11 Registration Information cont. Build Your Own Registration Created for visitors and non-delegate attendees. Workshops, meetings, banquets and other meals are purchased individually. Hotel accommodations by occupancy are all individually selected to create the package that best fits the needs of the attendee. Early Bird Regular Single (per night) $260 $280 Double (per night) $130 $150 Triple (per night) $87 $107 Quad (per night) $65 $85 The Sawgrass Marriott Golf Resort and Spa offers an optional daily resort fee of $20 per room per night. This fee includes complimentary internet access in sleeping rooms, free self parking, two free beverage coupons at hotel restaurant outlets (excluding Starbucks), free fitness classes, as well as access to the restaurants and pool at the Cabana Beach Club, the hotel s private oceanfront club. Note that guests do not need to purchase the resort fee to access the beach, but do need the resort fee to access the private club on the beach. This fee is not required and is paid for by the hotel guest directly at check in. Banquets/Meals (if not registering for entire day) Welcome Banquet (Wednesday evening) $75 Foundation Dinner & Program (Thursday evening) $75 For a Lifetime Luncheon (Friday) $55 Confirmed Conventionite (Friday evening) $85 Alumnae/Collegiate Achievement Banquet $100 (Saturday evening) Day Registration Includes educational sessions, business meetings and banquets/meals for the day(s) selected. Does not include hotel accommodations. Wednesday $250 Thursday $300 Friday $300 Saturday $300 Attendees can register through a link on our convention website page starting on April Register by April 30!

12 Registration Information cont. Members of the NHQ staff team have been identified to assist with the registration process. If you have questions throughout or following registration, please contact one of the individuals listed below: Collegiate members Districts 1-3: Jessica Cunningham, collegiate support specialist Districts 4-7: Katie Patrick, collegiate support specialist Advisory boards and corporation boards Marlee Ribnick, collegiate support specialist Alumnae members Emily Kambic, alumnae chapter specialist National officer delegates Sarah Eller, director of alumnae services Guests and VIP attendees Gina Farrar, meeting and events specialist If you are attending as a delegate and are unable to attend all of convention, please contact your ADD, CDD or national council supervisor prior to registering. 12 Follow convention #SKConvention

13 Allowance Information Sigma Kappa Sorority extends financial incentives and discounts (allowances) to all national officers as well as alumnae and collegiate chapters, advisory boards and corporation boards who meet the requirements. These will be sent by the end of March to the president of national officer. It is strongly recommended that all voting delegates wait to make travel arrangements until their allowance information is received. Additional information on requirements needed to fulfill an allowance can be found on the convention website. As convention is a working meeting, full participation is required of delegates and those receiving an allowance. A member who receives an allowance and chooses not to attend all sessions will be asked to reimburse the organization for the full allowance. Collegiate Delegates The first delegate from a collegiate chapter in good standing will receive an allowance that will be credited toward the registration cost through the registration process. The collegiate chapter is responsible for the entire cost of the second delegate, if applicable. New members may not serve as a collegiate chapter s first or second delegate. Other members of the chapter that wish to attend convention should register as a collegiate visitor with a full-time registration or Build Your Own registration package. The chapter or member will be responsible for payment of the registration fees. Alumnae Delegates The first delegate from an alumnae chapter in good standing will receive an allowance that will be credited toward the registration cost through the registration process. Any additional delegates expenses will be the responsibility of the chapter or the individual. Other chapter members attending convention should register as alumnae visitors, utilizing any registration package. Advisory Board Delegates There will be one allowance per advisory board to offset full-time registration costs to boards in good standing. All other members should register as alumnae visitors and can utilize any registration package. 13 Register by April 30!

14 Allowance Information cont. Corporation Board Delegates There will be one allowance per board in good standing to offset fulltime registration costs to boards. All other members should register as alumnae visitors and can utilize any registration package. National Officers Please refer to your allowance letter for specific information. Visitors, Family and Guests We welcome all Sigma Kappas and their families to attend convention. Options can be found through the registration process for guests through the Build Your Own Registration package. Some of these options include hotel accommodations, banquets and meals. Visitors and guests may attend all events with the exception of ritual functions. 14 Follow convention #SKConvention

15 Payment Information Payment in full is due upon registration through the event registration system for all members and guests other than collegiate chapters. Collegiate chapters will be able to schedule a payment for all convention fees through Billhighway. Sigma Kappa offers two different methods of payment: Visa and Master Card Checks and money order: If you wish to pay by this method, just indicate this form of payment at the end of your online registration. Please make checks payable to Sigma Kappa Sorority and mail to: Sigma Kappa Sorority Convention Registration 695 Pro-Med Lane, Suite 300 Carmel, IN, Cancellation and Change Policy Early bird registration ends April 30. The final registration deadline is May 10. Guests may cancel their registration and receive a full refund through May 18. All fees are nonrefundable after May 18 and may be subject to a $350 cancellation fee; no exceptions. For any delegate changes, a handling fee of $50 per change will be charged. Delegate changes must be received via to gfarrar@ sigmakappa.org by June Register by April 30!

16 Voting and Delegate Information Sigma Kappa s Bylaws designates who can attend convention as a voting delegate. Collegiate and alumnae chapter delegates are elected by their chapters, while other delegates are designated by virtue of the national office held. It is an honor and a responsibility to be selected as a convention delegate, and to participate in the decision-making process of the Sorority. Each delegate should be mindful of their responsibilities: Be in good financial standing with the national organization and her chapter to attend convention. Register for convention by the deadline date, with fees paid. Before arrival at convention, review the Sigma Kappa Bylaws. Read and discuss any proposed amendments with your chapter, as well as the proposed slate for national council. Review parliamentary procedure. One elected delegate from each collegiate chapter is the first collegiate delegate. Collegiate chapters are encouraged to designate the chapter president as the first delegate. Collegiate chapter delegates are required to return to the chapter for one full year of active membership, and to present information from convention to the chapter by Sept. 30, Follow convention #SKConvention

17 Transportation Information Below are useful resources to assist in your travel planning. Air Travel Flights are available into Jacksonville International Airport (JAX). The airport is serviced by several air carriers, including Southwest and American. Plan to arrive at the Sawgrass Marriott Golf Resort and Spa no later than 6 p.m. EST on Wednesday, June 20. The airport is approximately 45 minutes from the hotel so we encourage you to book a flight arriving by 4 p.m. local time (unless allowance information explains differently). Sleeping rooms may not be available until 3 p.m., but secure bag storage is available at the hotel front desk. Ground Transportation As Ponte Vedra Beach is approximately 35 miles from Jacksonville, Sigma Kappa will be offering discounted group ground transportation as part of the registration process. Round trip chartered bus service will be available on both Wednesday, June 20 and Sunday, June 23 for approximately five hours, with buses departing every half hour. More information will be available during the registration process. The fee is $55 per person for round trip transportation. Driving and Hotel Parking For those driving to the hotel, there is free hotel parking when the guest purchases an optional (not included in standard registration or room fees) $20 daily resort fee. See registration fees and info for details of this optional resort fee, but for those driving, this daily fee is recommended, as it includes complimentary parking. For those attending a specific event at the hotel, self and valet parking is available for $14 and $24 a day, respectively. 17 Register by April 30!

18 Local Information and Free Time Activities When not in official business meetings, educational programs or meals, attendees have a variety of recreation and free time options. Three pools at the main resort property, including beach access via a hotel shuttle, are just some of the options available to guests. With the optional daily resort fee from the hotel, access to the Cabana Beach Club is also available. Accessible via the hotel s internal shuttle system, the Club is on the Atlantic Ocean beachfront and houses an additional pool, as well as dining facilities (The beach itself is open to any hotel guests that take the shuttle, but the Club access is limited to those with the daily resort fee). Additional activities include hiking and biking trails, a complimentary miniature golf course, and spa services at the hotel s award-winning Sawgrass Spa. Mention you re a Sigma Kappa visitor to the hotel when booking services and get a discount (pending availability). America s oldest city, Historic Saint Augustine, is less than 30 minutes away and is a family-friendly option for before or after convention. While we are not hosting a formal tour of the area for members, the hotel concierge desk can recommend touring options and historic sites. Uber or a rental car, available at the Enterprise desk at the hotel, are the recommended transportation options to Saint Augustine. 18 Follow convention #SKConvention

19 Clothing Not sure what to wear to convention? Here are some guidelines for you as you plan your trip. Additional tips can be found on our Pinterest boards! Travel: All attendees are representing Sigma Kappa when they travel please represent us well. Snappy casual attire is recommended. Welcome Banquet: Snappy casual - sundresses, etc. General and Breakout Sessions, Banquets, Formal Business Meetings: Professional attire such as dresses, suits, skirt/blouses. Wearing your Sigma Kappa badge is recommended. While Florida is very warm in the summer, please remember that meeting rooms are often very cold. Please consider bringing a sweater or light jacket for sessions, and perhaps an umbrella for pop-up rain showers. Fabulously Florida Confirmed Conventionite Celebration: Leave a lasting footprint with your Floridathemed outfit. Tourist, mermaid, or favorite beach-theme, it s up to you! Foundation Dinner & Program: Semi-formal dress of any length (bonus if it is maroon, purple, lavender or black). Initiation Ceremony and Model Meeting: All white dress of appropriate length and white shoes. Initiation dress guidelines will be strictly enforced. Those without proper attire will not be admitted to the event. Pants, off-white or cream dresses, inappropriate dresses (too short, plunging necklines, etc.) and flip-flops are not acceptable. Alumnae/Collegiate Achievement Banquet: Formal or semi-formal dress. Free Time: Cool attire such as sundresses, shorts of appropriate length, Sigma Kappa T-shirts, appropriate swimsuits and cover-ups, and comfortable shoes are acceptable. Inappropriate Attire: Low-cut tops, leggings, skirts and shorts of inappropriate length, and indiscreet bathing attire. 19 Register by April 30!

20 Questions? Do you have questions about convention? Here s who to contact: Registration Please see page 12 for staff registration contacts. Educational Breakout and General Programming Contact Mary Phillips Carlson, director of educational programs, at mphillips@sigmakappa.org or Hotel Accommodations and Logistics Contact Gina Farrar, meeting and events specialist, at gfarrar@ sigmakappa.org or National Officers Contact your national council supervisor. Corporation Boards/Property Committees Contact Casey Keller, National Housing Corporation executive director, at ckeller@sigmakappa.org or , or Rebecca Patel, national vice president for finance, at finance@sigmakappa.org. Sigma Kappa Foundation Contact Lisa Swiontek, Sigma Kappa Foundation executive director, at lswiontek@sigmakappa.org or Follow convention #SKConvention