Embrace and Engage Together with Sisterly Love Call to Cluster

Transcription

1 Embrace and Engage Together with Sisterly Love Host Chapters Mississippi Gulf Coast Alumnae and Moss Point Alumnae 2018 Call to Cluster IP Casino & Resort Biloxi, Mississippi January 19-21, 2018 Sandra K. Horton, Regional Director Jessica M. Shotwell, Regional Representative Welcome to the Gulf Coast of Mississippi

2 Welcome Sorors! Dear Sorors of the State of Mississippi: As we prepare for the 2018 Mississippi Cluster, we welcome you to the great city of Biloxi! This year, we invite you to Embrace and Engage Together with Sisterly Love as we renew our commitment to 105 years of the continued service of Delta Sigma Theta Sorority, Inc. Our vision continues to include all sorors, collegiate and alumnae, each having a vital role in advancing the sisterhood. Understanding these roles will empower chapters to better serve our communities, embrace the talents of collegiate and alumnae members, and engage those members to create opportunities that will advance the region and enhance each chapter in a powerful way. The Regional Leadership Team, along with our host chapters, Mississippi Gulf Coast Alumnae and Moss Point Alumnae chapters, have worked untiringly to prepare purposeful, enlightening and informative sessions with entertaining opportunities for sisterly camaraderie and fun. The weekend celebration will begin with an opportunity for sorors to participate in stimulating workshops and enjoy a fellowship-filled Welcome Event. On Saturday, January 20, after rededicating ourselves to the Sorority, we will participate in Service in the City of Biloxi, as well as at the Cluster site. We are asking each soror to sign up and participate in a service project while we are in Biloxi. This will provide all of us with the privilege of walking in the footsteps of our beloved Founders. On Saturday night, we will celebrate! After we perform our service, we will put on our cocktail attire and enjoy an evening of entertainment during the Celebrating Our Founders Dinner Celebration. On Sunday, January 21, we will end the weekend with a Word from God during our Ecumenical Service. Each registrant must submit a completed online registration form and funds to her local chapter for final submittal. A chapter registration form should be completed, identifying all participating members, and a chapter check, cashier check or money order must be submitted for the total registration fee to the host chapter. Registration fees are $95 for alumnae and $75 for collegiate sorors. The instructions for registration are included in the Call to Cluster document. THERE WILL BE NO ON-SITE REGISTRATION. We look forward to seeing you at the 2018 Mississippi Cluster/Statewide Founders Day. If you have questions regarding the event or the registration process, please contact: Mississippi State Coordinator, Carshena L. Bailey mississippicoordinator@dstsouthernregion.com

3 exz áàütà ÉÇ Alumnae Registration - $95 Collegiate Registration - $75 Registration Deadline December 8, 2017 Registration for the Mississippi Cluster will open at 9:00 a.m. on Monday, October 23, Sorors must use the following instructions to register. 1. Click on the following link 2018 Mississippi Cluster & Statewide Founders Day. 2. Complete all of the required fields on the form. As a reminder, each registrant is asked to participate in a service project on January 20, Please read the project descriptions and select one. Sorors will have to provide their own transportation to the project site. 3. After you press Submit, you will receive a confirmation and the link and Group Code to use to make hotel reservations. 4. Each registrant must submit a completed online registration form and funds to her local chapter for final submittal. A chapter registration form should be completed, identifying all participating members. A chapter check, cashier check or money order must be submitted for the total registration fee to the host chapter no later than Saturday, December 16, Mail Registrations to: Mississippi Gulf Coast Alumnae Chapter Attention: Mississippi State Cluster P. O. Box 4110 Biloxi, MS There is NO ON-SITE registration! XÅuÜtvx tçw XÇztzx gézxà{xü ã à{ f áàxüäç _Éäx STATE COORDINATORS: Carshena L. Bailey, MS Mary Carmen Williams, AL Jeunesse Osadebay-Bullard, BF Patricia Taylor, SFL Elaine Johnson, NFL Wanzina Jackson, SGA Sabrina Polote, NGA Necole Jones, TN STATE FACILITATORS: Nakesha Willis, AL Imani Coles, SFL-BF Viesha Andrews, NFL Autrela Prime, SGA Alyssa Acker-Moffet, NGA Elizabeth Nichols, TN

4 Hotel Accommodations IP Casino Resort Spa 850 Bayview Avenue Biloxi, MS (888) Located in Biloxi, Mississippi, the AAA Four Diamond-recognized IP Casino Resort Spa is the Mississippi Gulf Coast's premier casino resort. A true entertainment destination, the IP features nearly 1,100 elegantly appointed hotel rooms and suites; a 1,400-seat theater offering regular headline entertainment; 73,000 square feet of meeting and convention space; and a spa and salon. Eight restaurants offer a range of dining experiences sure to delight any palate, including two AAA Four Diamond offerings: Thirty-Two, our steak and seafood restaurant, and Tien, an upscale Asian restaurant. Stay in comfort in one of our elegantly appointed hotel rooms. Whether you choose a deluxe room or one of our recently remodeled premium rooms, you ll find all the comforts of home here at the IP.* Some of the amenities included are a coffee maker with coffee and condiments, a 32" flat-screen TV, refrigerator, and a spacious closet with an in-room safe. Valet, Free Covered Parking, & Free Wi-Fi throughout the facility. Handicapped accessible rooms are also available, featuring wider doorway access, assistance bars in bathroom, a roll-in shower, plus the beds are placed lower to the floor for your convenience. *Microwaves available upon request for a fee of $ Blocked rooms must be reserved before January 4, Thursday, January 18, 2018 Single Rate Double Rate Triple Rate Quad Rate Room Rate Friday January 19, 2018 and Saturday 20, 2018 Single Rate Double Rate Triple Rate Quad Rate Room Rate $10.00 per night resort fee and a 12% per night tax Collegiate sorors under the age of 21 must be escorted across the casino floor by a hostess or designated soror.

5 Welcome Reception Delta Talent All Night Show Your Chapter Talent Song, Poetry, Dance, Mime, Step & Stroll and more dancing Arts & Letters Night Delta Talent on Display It s Open Mic Night!! The Stage is Open to All! Bring on your Dance, Song, Poetry, Mime, Stroll & Step To participate in this event, please register before December 10, 2017 at the below. msgulfcoastalumnae@gmail.com Embrace and Engage Together with Sisterly Love

6 Tentative Workshops Tentative Workshops Due to limited spacing, only six (6) Workshops will be presented during each Workshop Session. Sorors will need to select the workshop they wish to attend during registration so that we can properly assign rooms based on space needed. The Workshops with the highest demand will be presented during the Cluster. Protocol and Traditions & Ritual and Ceremonies a review of the two committees and clarification on the roles of each. Awards and Recognition In It To Win It getting your chapter ready to Take Home the Trophy. Membership Intake Updates an informational session on the Membership Intake process. Delta Week Planning this Collegiate Only session will provide helpful tips and share best practices for a stellar Delta Week. Audit an overview of how to complete your chapter audit. This is intended for Fiscal Officers, Audit Chairs and Committee Members and Advisors. (Collegiate and Alumnae Sessions) Motivating Your Members and Reclamation a workshop designed to discuss techniques and ideas on how to get your chapter members more engaged in the Sorority; and to allow chapters to share best practices and ideas for successful reclamation programs. (Collegiate and Alumnae Sessions) Planning a Successful Event a session to provide helpful information on planning chapter and/or state events. A review of key steps from budgeting to contract negotiations and execution. Social Action activating the Red Army. (Collegiate and Alumnae Sessions) Social Media- an in depth look at the Delta Internet Guidelines

7 Cluster Sale items CLUSTER SHIRT $22.00 Sorors are asked to wear cluster shirts on Friday afternoon and during the Welcome Reception! Shirt hangs one to two inches below the hips, and has a ¾ cuffed sleeve, poly/cotton blend. This shirt runs true to size, or marginally larger than actual size. Shirts will be available for pick-up at Registration! (Please Print) Name: Size: S M L XL 2 XL 3 XL 4XL The logo that will appear on the left side of the shirt FABRIC VIOLET $18.00 Sorors are asked to wear their violet corsage on Saturday. Authentic Felt Cloth Large Center Pearl 3 inches in diameter Actual Clasp Pin Violets ordered Please order your shirt and violet during registration and turn in this form, along with your payment and your registration confirmation to your financial secretary.

8 Service Projects DELTASERVESTOGETHER Saturday, January 20, :00 p.m. - 4:00 p.m. Pecan Park Elementary School (K 3 School) ~Ocean Springs Sorors are asked to donate Windbreakers, Jackets & Hoodies for young males (Sizes 6x Youth Large) that will be sorted by size at the hotel, boxed and prepared for delivery to the school. Moss Point Family Education Center ~ Moss Point Sorors are asked to donate Jackets and Sweat Shirts for male and female children (Sizes 6x Youth Large) that will be sorted by size at the hotel, boxed and prepared for delivery. A limited number will be asked to assist with delivery and assist with distribution at the Center. Those participating in delivery must be Risk Management Trained. St. Paul United Methodist Church Food Pantry ~Biloxi (limited spacing) Supplies will be delivered to the Church for sorting and stocking of the Food pantry. Sorors are asked to donate the following: Hamburger Helper, Macaroni & Cheese, 2 LB. Bags of Rice or Beans & Canned Items of the following items ONLY: Pasta, Spaghetti, Soups, Vegetables, Beef Stew, Chicken, Tuna, Vienna sausage, & Fruit. Feeding Ministries ~ Biloxi - 1:30 p.m. (limited spacing) New Bethel Missionary Baptist Church East Biloxi Senior Feeding Ministry Loaves and Fishes Homeless Day Shelter These Service Project Participants will meet at 1:00 p.m. to travel to the location for 1:30 p.m. lunch service. The Drop Off locations for the donated items, the time of departure for donation deliveries, and the time of our service project will be forwarded to those who register for individual Service Projects.

9 Tentative Agenda Friday, January 19, 2018 Attire: Cluster shirt and black bottoms REGISTRATION 12:00 noon 9:00 p.m. IP Casino Resort Event Center - 3 rd Floor VENDORS 3:00 p.m. 11:00 p.m. WORKSHOPS I 5:30 p.m. 7:00 p.m. IP Casino Resort Event Center - 3rd Floor WORKSHOPS II 7:15 p.m. 8:45 p.m. IP Casino Resort Event Center - 3rd Floor WELCOME RECEPTION 9:15 p.m. 11:00 p.m. IP Casino Resort Studio B - 2 nd Floor (Rear of Non-Smoking Casino Area) ARTS & LETTERS OPEN MIC EVENT Showcase your Chapter s Talent! Featured during the Welcome Reception Embrace and Engage Together with Sisterly Love STATE COORDINATORS: Carshena L. Bailey, MS Mary Carmen Williams, AL Jeunesse Osadebay-Bullard, BF Patricia Taylor, SFL STATE FACILITATORS: STATE FACILITATORS: Aliscia Burkett, Nakesha MS Willis, Nakesha AL Willis, Imani AL Coles, Imani SFL-BF Coles, Viesha SFL-BF Andrews, Viesha NFL Andrews, Autrela NFL Prime, Autrela SGA Prime, SGA

10 Tentative Agenda Saturday, January 20, 2018 REGISTRATION 7:00 a.m. 8:00 a.m. IP Casino Resort Event Center - 3 rd Floor REDEDICATION CEREMONY 9:00 a.m. 9:30 a.m. Black Business Attire/No Pants IP Resort Event Center Studio B 2 nd Floor CLUSTER OPENING OPENING SESSION/HAZING PREVENTION PANEL/FOUNDERS DAY CHARGE 10:00 a.m. 12:00 noon CHAPTER PRESIDENTS DIALOG WITH SORORS HORTON & SHOTWELL CHAPTER PRESIDENTS (OR DESIGNEE) ONLY 12:15 p.m. 1:00 p.m. LUNCH ON YOUR OWN 12:00 noon 2:00 p.m. DELTASERVESTOGETHER - SERVICE PROJECT Report to site for service and delivery as assigned 2:00 p.m. 4:00 p.m. (various start times and locations) CELEBRATING OUR FOUNDERS DINNER PROGRAM 6:30 p.m. Cocktail Attire Color of your Choice Embracing Our Diversities Club Delta IMMEDIATELY FOLLOWING THE CLOSE OF DINNER VENDORS 12:00 noon 11:00 p.m. Sunday, January 21, 2018 Ecumenical Service Red Attire 9:00 a.m. 11:00 a.m. IP Resort Event Center Studio B 2 nd Floor (Rear of Non-Smoking Casino Area)