Northern Kentucky University

Transcription

1 Northern Kentucky University Athletic Department Staff Manual There is an infinite difference between a little wrong and just right, between fairly good and the best, between mediocrity and superiority. All who have accomplished great things have had a great aim, have fixed their gaze on a goal which was high, one which sometimes seemed impossible. -- Orison Swett Marden

2 Table of Contents Preface...6 Section I - Organization and Administration University Mission Statement...7 University Strategic Priorities...8 Division of Student Affairs...12 Intercollegiate Athletics Mission Statement...13 Intercollegiate Athletics Enduring Goals...14 Intercollegiate Athletics Philosophy...15 Athletics Assumptions and Core Values...16 Code of Ethical Conduct...19 Administrative Organization...23 Sports Program Organization...25 NCAA and Conference Affiliation...26 NCAA Division II Philosophy Statement...27 Rules Compliance and Enforcement...28 Section II - NKU Athletic Council Athletic Council Membership...29 Athletic Council Constitution...30 Athletic Council Bylaws...32 Voices, Vision, and Values Statement...40 Long-Range Planning Subcommittee s Report and Recommendations...43 Faculty Athletics Representative (FAR) Job Description...49 Section III - Norse Athletic Club Norse Athletics Club Board of Directors...53 Norse Athletics Club Organizational Chart...54 Norse Athletics Club Bylaws...55 Compensation for Outstanding Achievement...63 Approval of Fund Raising Activities...64 Application for Private Fund Raising... Error! Bookmark not defined. In-Kind Donation...65 IRS Meal or Entertainment Form...70 Signage Policy...72 Delta Air Lines, Inc. Flight Policy...75 David Lee Holt NKU Athletics Hall of Fame...76 By-Laws...76 Nomination Form...81 Section IV - General Information Athletics Staff Meetings...82 Athletic Department Staff Directory...83 Other Important Campus Phone Numbers Master Calendar of Athletic...87 Events And Activities...87 Important Dates for fall Important Dates for spring Athlete Information Sheet

3 Section V - Facility Guidelines Athletic Facility Scheduling Procedures...99 Regents Hall Facility Usage Priority List Athletic Facility Rental Costs Procedures For Waiving Regents Hall Facility Fees Banner Qualifications and Regulations Facility Scheduling and Rental Policy Campus Recreation Facility Reservation Request Form Section VI - Office Operations Alcohol Policy Budget Contracts Credit Card Usage Dress Code Duplicating Address Equipment Inventory Housing Keys Overnight Mailing Parking Regulations Permit Rates Performance Evaluation Phone Calls Physical Examinations Postage and Stationery Purchase Order Requisitions Administrative Assistant Student Employees Severe Weather Policy Sports Awards Celebrations Student-Athlete Awards Program End of Season Evaluations and Exit Interviews Student-Athlete Advisory Committee (SAAC) Summer Camp Guidelines Ticket Policy Entrance for baseball home games Entrance for basketball home games Entrance for volleyball home games Ticket prices for Baseball, Women s Soccer, Men s Soccer, and Volleyball Ticket Windows outside The Bank of Kentucky Center and Regents Hall The Bank of Kentucky Center Reserve Seating -- Basketball General Admission Student Tickets Visiting Section Re-entrance into Regents Hall and The Bank of Kentucky Center Smoking Policy Athletic Department NKU Departments Player Passes All-Area Passes if used GLVC Policies

4 Lost, Stolen, or Destroyed Tickets Children Tickets for State and Local Officials Intercollegiate Athletic Travel Form Student-Athlete Relinquishing Right to Return in University Vehicle Form Vehicle Pick-up/Return Procedures Policies & Procedures Governing the Use of State Vehicles Northern Kentucky University Driver Certification Federal Family Educational Rights and Privacy Act Release Form GLVC Schedule Change GLVC Baseball Schedule Change Form GLVC Sportsmanship Statement NCAA/NISOA Evaluation of Game Officials Baseball Umpire Evaluation Form Softball Umpire Evaluation Form Section VII - Sports Medicine Sports Medicine Staff Directory NKU Team Physician List Consent for the Release of Medical Information Emergency Action Plan Athletic Insurance Policy Health, Alcohol and Drug Education and Assistance Program Drug Testing Program Medical History Questionnaire Post-Season Health Review Questionnaire Storm/Lightning Procedures Student-Athlete Pregnancy Policy Section VIII - Sports Information SID Chart of Service Reporting of Scores / Events Athletics Web Site Policies Photography Media Guidelines Suggestions for Student-Athletes Regarding Media Relations Section IX - University General Policies NKU Personnel Policy and Procedure Manual Section X - Job Descriptions Director of Intercollegiate Athletics Senior Associate Athletic Director Associate Athletic Director of Development and Director of the Norse Athletics Club Assistant Athletics Director for Compliance and Student-Athlete Services Associate Athletic Director for Sports Medicine and Risk Management Sports Information Director Web Manager/Assistant Sports Information Director First Assistant Men s Basketball Coach Second Assistant Men s Basketball Coach Women s Head Basketball Coach Assistant Women s Basketball Coach Head Men s and Women s Cross Country Coach

5 Head Men s and Women s Golf Coach Men s Head Soccer Coach Women s Head Soccer Coach Women s Head Softball Coach Head Men s and Women s Tennis Coach Women s Head Volleyball Coach Manager II Business Operations Specialist II Section XI - Appendix Appendix A Student-Athlete Code of Conduct Appendix B Hazing Policy Appendix C Athletic Appeal Process Appendix D Nomination Form for Career Service Award Appendix E Nomination for Thomas J. Kearns Career Achievement Form Appendix F Nomination Form for Boothe Inspiration Award Appendix G Purchase Request Form Appendix H University Guidelines for Tax Treatment of Prizes and Awards Appendix I University Web Accessibility Policy

6 Preface This manual establishes policies and procedures for the administration of intercollegiate athletic teams and programs at Northern Kentucky University. These policies and procedures are to be followed by all coaches and athletic department staff. Only the Director of Athletics, NCAA Faculty Representative, Vice President for Student Affairs, or President or a designated person acting in the President s absence may authorize exceptions to these policies and procedures. The policies and procedures stated in this manual are subject to change at the sole discretion of Northern Kentucky University. The University reserves the right to modify, change, alter, add, or delete any provision of this manual. This manual does not constitute a contract, expressed or implied, between the department of Athletics and coaches, staff or student-athletes. All coaches and athletics staff will be expected to follow other University policies, practices, and procedures. These include policies and procedures in the Human Resources handbook, applicable to nonacademic employees, as well as the ones specific to the Department of Athletics. To the extent that policies and procedures expressly differ from the terms and conditions of applicable written contracts, the contract provisions shall prevail. These policies and procedures are designed to establish equity and uniformity in all working conditions, rights, privileges, obligations, benefits, promotion, pay, discipline, and all other employment matters. The Athletics staff is expected to follow these policies and procedures. Each Athletics staff member will be provided a copy of this Athletics Staff Manual, a Athletics Compliance Manual and a NCAA Compliance Manual. The Athletic Department will provide to student-athletes a handbook that outlines policies from the Policy Manual most relevant to individual student athletes. 6

7 University Mission Statement The mission of Northern Kentucky University is to educate students to succeed in their chosen life roles; be informed, contributing members of their communities regionally, nationally, and internationally; and pursue satisfying and fulfilling lives. The university will offer a comprehensive array of baccalaureate and master s programs, as well as law and other selected doctoral programs that meet regional needs. The university supports multi-dimensional excellence across the full breadth of its work: teaching and learning, research and creative activity, and outreach and public engagement. Northern Kentucky University fosters a community that values openness, inclusion, and respect. The university is committed to intellectual and creative freedom and to the open expression of ideas in ways that support scholarship and advance the learning process. The university embraces its regional stewardship role as reflected in its significant contribution to the intellectual, social, economic, cultural, and civic vitality of the region and the commonwealth. Northern Kentucky University achieves its mission through outstanding faculty, state-of-the-art programs, and community partnerships. The university prides itself on its learner-focus, entrepreneurial spirit, global perspective, innovative programs, small classes, technology-enhanced academic programs, co-curricular learning opportunities, and emphasis on active learning, including student research, internships, co-op programs, and service learning. Northern Kentucky University is the commonwealth s only regional university located in a major metropolitan area. The university values its role as an integral part of the metropolitan region and recognizes the region as a powerful source of knowledge and experience that can strengthen, enhance, and enrich every aspect of the university. Regional stewardship informs every dimension of the university s mission. Vision Statement Northern Kentucky University will be nationally recognized as the premier comprehensive, metropolitan university that prepares students for life and work in a global society and provides leadership to advance the intellectual, social, economic, cultural, and civic vitality of its region and of the commonwealth. NKU is committed to: Core Values Placing learners and their learning at the center of all that we do. The highest standards of excellence in every dimension of our work. Access to education that holds high expectations for all students and provides support for their success. Public engagement that advances the progress of the region and commonwealth. Intellectual and creative freedom and the free expression of ideas. A culture of openness and inclusion that values diversity in people and ideas. A work environment that encourages and rewards innovation and creativity. A campus climate that supports collegiality, collaboration, and civility. 7

8 University Strategic Priorities DEVELOP TALENT The university s primary role is to develop talent in Northern Kentucky and the commonwealth. To sustain our commitment to talent development and meet the ever-expanding needs of our region and the commonwealth, we will: Build a commitment to seek a postsecondary degree in the minds of elementary, middle, and high school students, as well as in the minds of working adults who lack such degrees. Encourage and support an increase in the number of persons in our region who are prepared for postsecondary degrees. Offer educational and enrichment programs to serve high ability and talented youth, in their schools and on our campus, face-to-face and through technology, in the summer and during the school year. Increase our undergraduate enrollment, retention, and graduation rates consistent with available financial and physical resources and CPE targets. Increase the number of graduate certificate and degree programs and our enrollment of graduate students to address the needs of the region and the commonwealth. Enroll and retain a more diverse student body, including more students of color and students from other parts of the world. Increase our enrollment of transfer students, adult learners, and low income students in Northern Kentucky to raise the educational attainment levels in the region and the commonwealth. Compete for high performing students while maintaining a commitment to broad-based student access. Expand opportunities for working adults to earn undergraduate and graduate degrees and certificates through programs delivered in nontraditional ways, such as off-campus, web-based, cohort, and worksite based programs. Increase need-based financial aid to provide access for a larger number of students. Assure a coordinated, broad-based retention program that serves students throughout their undergraduate experience. INCREASE STUDENT ENGAGEMENT IN LEARNING Active engagement with the university and the learning process is associated with deeper learning and student success. To promote this active engagement, we will: Maintain an up close and personal approach to education by increasing student interaction with faculty and staff inside and outside of class, retaining small classes, and ensuring outstanding advising for all students. Increase opportunities for active learning through student research and creative work, service learning, and alternative spring break programs. Integrate student learning and employment by expanding both campus and communitybased work-study, cooperative education, practica, and internship opportunities. Expand opportunities for students to study abroad and learn from international students enrolled at NKU. Increase student involvement in campus-based organizations, including academic clubs. Enhance co-curricular, cultural, social, recreational, and wellness programs to address the distinctive needs, interests and availability of our commuting, residential, and nontraditional students. 8

9 ENSURE ACADEMIC QUALITY Nothing is more fundamental to our value as a university than the quality of our academic programs. To ensure exemplary academic programs and a rich learning environment, we will: Ensure a supportive campus environment that enables students to thrive academically and socially, and fosters high quality relations among students, faculty, and staff. Internationalize the NKU learning experience by infusing a global perspective in the curriculum, partnering with overseas institutions, increasing faculty exchanges, and expanding opportunities for faculty to work and study abroad. Foster teaching methods that establish clear expectations, set high standards, encourage maximum effort, provide prompt feedback, demonstrate respect for diverse talents and ways of learning, and provide students with challenging and creative work that is central to their learning. Provide a curriculum that aligns with our mission and the needs of our region. Assess student learning through outcomes-based indicators that relate to clear program and course objectives. Create a more diverse faculty to ensure that our students learn from faculty who reflect a breadth of experiences and perspectives. Reflect in measurable ways the full breadth of our teaching, research, and public engagement mission in the goals of each academic unit, in ways that are consistent with unit expertise and disciplinary focus. Promote areas of academic and research excellence that fit with our mission, build on our strengths, and align with the needs of our region. Expand the honors program to meet the needs of our growing number of high achieving students. Ensure that our library and technology resources are structured and supported to meet the needs of our students and faculty as we continue to grow and expand our programs. ENGAGE IN EFFECTIVE REGIONAL STEWARDSHIP Northern Kentucky University is vital to the economic and social progress of this region. To support our region, particularly the six focal areas of Vision 2015 economic competitiveness, educational excellence, livable communities, urban renaissance, effective governance, and regional stewardship we will: Contribute to the realization of Vision 2015 by building faculty/staff capacity and academic programs in needed areas, preparing graduates in disciplines that advance the vision, and partnering with various community entities to address regional challenges. Deepen our regional commitment to P-12 education, economic development, local government planning, non-profit capacity building, environmental preservation and enhancement, and health care, particularly in ways that complement Vision Encourage and support our region in the development of an international community that attracts, retains, and celebrates people from all regions of the world. Assist the region in preparing for the significant growth in the number of older adults, by offering academic programs that prepare professionals to work with senior citizens, supporting relevant research and public programs, and offering learning opportunities that serve senior citizens. Support excellence across all levels of education from the preparation of early childhood educators through the development of doctorally prepared education leaders. Sponsor programs that inform and encourage public dialogue to address the critical and sometimes controversial issues facing our community, our nation, and our world. Provide access to the visual and performing arts, giving special attention to reaching those without such access. Develop and implement processes to assess the quality and impact of our public engagement and outreach work. 9

10 Supporting Priorities RECRUIT AND RETAIN OUTSTANDING FACULTY AND STAFF Great universities depend on outstanding faculty and staff committed to the full breadth of the institution s mission. To recruit, retain, and nurture outstanding faculty and staff, we will: Create a competitive advantage in the recruitment and retention of a diverse faculty, staff, and administration through exemplary salary and benefits practices. Recruit and retain faculty and administrators who have the interest and ability to assure that our full mission is served. Serve as a regional model for employee leadership development by implementing an integrated training program in supervision, leadership, career advancement, and succession planning. Provide faculty with professional development opportunities that are aligned with our strategic priorities, including those targeted at active learning, student engagement, assessment, internationalization, and technology-enhanced teaching. Offer a full range of SAP-related training and retooling opportunities to improve operational productivity and efficiency. Serve as a regional model for our commitment to healthy lifestyles by offering state-ofthe-art health and wellness programs. Engage in an annual review of benefits that includes such areas as wellness, work-life balance, and creative management of benefit dollars. Review and adjust staffing levels to address past and future growth and ensure outstanding service. Review and adjust faculty workloads and the relative number of tenured and tenuretrack faculty, full-time lecturers, and part-time adjuncts, based upon comprehensive benchmarking, the need to address future and past growth, and the importance of addressing the full breadth of the university mission and the needs of the region. Strengthen our criteria and processes for post-tenure review of faculty, to ensure they are clear and consistently applied and promote academic quality and full engagement in the life of the university. Develop and implement procedures that allow faculty to periodically shift their teaching, research, and public engagement emphases in concert with their department s mission and goals. Develop recruitment, performance planning, and evaluation procedures based on the university s strategic priorities and unit goals and objectives. INCREASE PUBLIC AWARENESS OF NKU Greater recognition of NKU s strengths and contributions to regional and state goals enhances the university s stature and capacity to serve its mission. To increase public awareness of the university, we will: 10 Implement an effective process for routinely gathering information that is most important to share with our external constituents, such as accomplishments and successes of our students, faculty, and graduates. Develop a comprehensive strategy to share the university s accomplishments and successes with our external constituents, and do so in a manner that most effectively targets each constituent group. Obtain greater visibility for the achievements of students, faculty, staff, and the university in general through local, regional, and national media outlets and through increased direct written communication addressed to selected constituent groups.

11 Expand our paid advertising in written and electronic media. Use WNKU and our own television resource Insight Channel 18 to promote the university, showcase our achievements, and engage faculty in dialogue on important public issues. Improve our web presence through the ongoing web rebuild project. Encourage greater faculty participation as experts on government and community boards and in public dialogue. Increase the number of community and business leaders serving on university advisory boards and participating in academic and co-curricular programs. Expand opportunities for community citizens to participate in campus activities and programs. Engage an increasing number of alumni in focused efforts designed to promote the university among all external constituents. Enhance intercollegiate athletic programs and facilities to strengthen our capacity and ability to engage the community and to help NKU align with other high quality educational institutions with whom we seek to identify. EXPAND NKU S FINANCIAL BASE AND CAPITAL ASSETS In order for the university to serve a growing student body and meet the expectations set for us by our region and the commonwealth, we need additional resources and more and better facilities. To strengthen and sustain our financial base and capital assets, we will: Develop a long-term university financing strategy to support Vision 2015 goals and our growth to 26,000 students by Seek the investments necessary from the state to support current operations and enrollments, keep college costs affordable for students, support planned enrollment growth, and expand regional stewardship responsibilities. Increase external grants and contracts, particularly in areas that address regional and state challenges and goals. Develop greater private fundraising and donor stewardship capacity, link fundraising efforts to our strategic, unit, and capital priorities, and ensure that fundraising efforts complement efforts to secure state funding and other sources of revenue. Encourage and provide appropriate incentives for faculty and staff to be involved in entrepreneurial activities that are consistent with our mission and create additional revenue streams. Update the campus master plan and seek funding for its implementation, placing a high priority on renovating Founders Hall, constructing a health innovation center and other academic facilities, expanding indoor and outdoor recreational space and outdoor athletic facilities, and creating comfortable indoor and outdoor gathering places, ample green space, and attractive walkways. Renovate and upgrade faculty offices and public areas. Participate actively in the planning of the NKU Foundation development adjacent to the Bank of Kentucky Center to help ensure congruency with the university s architecture and mission. Ensure a safe and secure campus environment that fosters university community, student engagement, and academic success. 11

12 INCREASE INSTITUTIONAL EFFECTIVENESS High-performing, learning organizations set high standards and hold themselves accountable. To improve effectiveness across all dimensions of our work at NKU, we will: Implement a comprehensive performance system that measures, monitors, and reports progress toward executing the university s strategic priorities and achieving stated goals and objectives at all levels of the organization. Integrate and align planning, budgeting, assessment, and accountability processes to support continuous improvement and prudent fiscal stewardship. Establish and meet high standards for both quality and efficiency in all dimensions of our work. Implement a comprehensive, coordinated enrollment strategy and set five-year and annual enrollment goals for targeted populations and for the university as a whole. Increase the capacity of our information technology infrastructure to support improved learning outcomes, expanded access to educational programs, effective external communications, increased productivity, and data-driven decisions. Facilitate efficient and effective decision making at the university by consolidating and standardizing university databases, data collection, and data reporting. Create a comprehensive, long-term approach to obtaining information and feedback from our stakeholders such as students, employers and alumni to improve programs and services. Successfully complete the SACS reaffirmation of accreditation process and the development and implementation of the Quality Enhancement Plan. Improve internal communications within and across divisions, levels, and leadership groups throughout the organization. Strive to make NKU a high performance campus by incorporating sustainability strategies into the following: integrated facilities planning, design, construction, and commissioning; energy generation and management; indoor environmental quality; and transportation alternatives. Over the next five years, we intend to advance each of these priorities in a focused and disciplined way. While the priorities are ambitious, they are achievable through strong campus-wide leadership and commitment, coupled with steadfast advocacy and support from our government, civic, and business leaders. If we are successful, it will mean not only an exciting new era in the life of our university but also an exciting new era in regional progress with the university positioned as a primary driving force. The stakes are high, the rewards are great, and we have no time to lose! Division of Student Affairs VISION "...Character, Confidence, Competence, and Community" Mission Statement The Student Affairs mission is to build Character, Confidence, Competence, and Community by empowering students to negotiate challenges, advance individual development, succeed as self-directed learners, recognize the value of diversity, and serve as global citizens. 12

13 Intercollegiate Athletics Mission Statement The primary mission of Northern Kentucky University's intercollegiate athletics program is to provide a natural extension of secondary school programs, offering skilled student-athletes the opportunity to continue their educational and athletic experiences beyond high school. The program will function at a level and in a manner that project a positive image for the University in the community. Membership in the National Collegiate Athletic Association Division II and Great Lakes Valley Conference, and adherence to the governing philosophies and regulations of these bodies, provide a framework for implementing this mission statement. 13

14 Intercollegiate Athletics Enduring Goals In its activities and programs, the NKU Intercollegiate Athletics program will strive: 1. To insure student-athletes have a positive academic and athletic experience that provides further development of athletic skills, personal mental and social growth, and in some instances, possible career preparation. The Athletics Department shall be constantly aware of the primacy of the academic over the athletic and shall do all it can to urge student-athletes to attain a meaningful education culminating in the attainment of their degree. 2. To become a premiere NCAA Division II athletics program in all sports sponsored. The Athletics Department shall aim at observing and fulfilling the objectives and regulations of the Great Lakes Valley Conference (GLVC) and the National Collegiate Athletic Association (NCAA). The Athletics Department will aim to be consistently competitive within the GLVC and the NCAA Division II. 3. To be guided by the United States federal government s Title IX of the Education Amendments of 1972 and the principles of gender equity that insures equal opportunity for all students and to provide equal opportunities in employment within the athletics staff. 4. To continue to strengthen the fund raising capabilities to improve the overall operation and insure the overall growth of the program. The Athletics Department is committed to improve the funding of all sports programs with resources from organized fund-raising activities of the Norse Athletics Club. 5. To provide the main athletic complexes in the northern Kentucky region for hosting Kentucky High School Athletic Association (KHSAA) regional, sectional, and state competitions; United States Olympics events; GLVC conference championships; and, NCAA regional and national competitions. 6. To be cognizant that the intercollegiate athletics program endeavors are not ends in themselves but are directed to the benefit of each student-athlete as a total person in particular and to the good of the University as a whole. 7. To project a positive image of the University within the northern Kentucky community and the surrounding region. 8/03 14

15 Intercollegiate Athletics Philosophy Northern Kentucky University's intercollegiate athletic program is a natural extension of secondary school programs, offering skilled student-athletes the opportunity to continue their development beyond high school, just as the University provides such opportunities in other ancillary and extracurricular activities. Such opportunities are consistent with the University's principal mission of providing academic opportunities, and also with public expectations. The University believes that athletics should be an educational experience rather than an economic venture and it will continue to develop policies and seek personnel to advance this philosophy. The overall educational experience of the individual athlete is our highest priority in the sense that the University will not allow other possible aims of the athletic program to subvert the benefits to studentathletes. Given that the athlete's academic career is our first concern, we nevertheless recognize the important contributions that athletic competition can make to the individual participants. These contributions should include: The further development of athletic skill. In this sense Intercollegiate athletics are an extension of physical education, recreational play, and interscholastic competition. The personal growth, notably in the areas of confidence, a sense of personal worth, a healthy competitive spirit, social presence, cooperative behavior, discipline and responsibility. In this sense intercollegiate athletics share the values of all campus extracurricular activities. The opportunity for close learning and personal relationships with a coach-teacher. In this sense student-athletes relationships with their coaches can be comparable to the best student-teacher relationships and are consistent with the teaching mission of the university. For a few students, possible career preparation, most probably not as professional athletes but more likely as coaches or teachers, paid or volunteer. In this sense athletics are consistent with the University's mission of career preparation, an important consideration in a sports-conscious society. The University's intercollegiate athletics program will provide an environment where student-athletes can benefit thus from participation. The program will provide competitive opportunities governed by principles of fair play, sportsmanship, ethical conduct, rules compliance and amateur competition and a concern for the physical, emotional and social well being of the participants. The program will provide equal opportunity and a culture of openness and inclusion that values diversity of student-athletes and athletics staff. The program will promote an atmosphere of respect for and sensitivity to the dignity of student-athletes and athletics staff. The program will function at a level and in a manner that project a positive image for the University in the community. The program is committed to service and public engagement that advances the progress of the region and the commonwealth. Membership in Division II of the NCAA and the Great Lakes Valley Conference, adherence to Title IX and the Office of Civil Rights guidelines, and adherence to the governing philosophies and regulations of these bodies, provide a framework for implementing this philosophy of NKU s intercollegiate athletic program

16 Assumptions 16 Athletics Assumptions and Core Values 1. Community Expectations for an Intercollegiate Athletics Program (I) a. Intercollegiate athletics has a legitimate role in higher education. Even if this assumption is debatable in principle, intercollegiate athletics is firmly entrenched in higher education and likely to stay so. The public view of education includes athletic competition at all levels and its absence at Northern would create a lasting negative impression. [1, 2, 6] b. There is strong and visible support for interscholastic sports in local schools. Northern's intercollegiate athletic program is a natural extension of secondary school athletic programs, offering skilled athletes an opportunity to continue their development beyond high school, just as the University provides such opportunities in other extra-curricular and ancillary activities. [1, 2, 5, 6] c. Northern was established to bring the benefits of higher education to the Northern Kentucky region. The University serves a student population that is predominantly undergraduate, locally-based in the tri-state area, non-residential, and working part- or full-time. Our mission and character are unique in the Commonwealth. It is not necessary that Northern's athletic program emulate other intercollegiate athletics programs in Kentucky. [1, 2] 2. Benefits of an Intercollegiate Athletics Program a. An appropriate intercollegiate program provides benefits to student-athletes that are consistent with their educational aims and Northern's educational mission: further development of athletic skill, personal growth, close learning and personal relationships with teacher-coaches, and, for some, career preparation. [1, 2, 5, 6] b. An appropriate intercollegiate program provides benefits to the University: public awareness, increased media attention, a sense of well-being, enhancement of campus life, assistance in recruitment and retention of students, fund-raising and revenue possibilities. [1, 2] c. An appropriate intercollegiate program provides benefits to the greater University community: entertainment, role models for younger athletes, future coaches for school and youth programs in the community, community pride, and facilities available for other users. [1, 2, 5] 3. Operation of an Intercollegiate Athletics Program a. Membership in a national athletics organization is necessary for ensuring fair, meaningful competition subject to reasonable governing rules. [1, 2] b. Membership in an athletics conference is necessary for scheduling competition, building athletic rivalries, and allowing student-athletes access to championship opportunities below the national level. [1, 2] 4. Community Expectations for an Intercollegiate Athletics Program (II) a. Public expectations preclude any approach less ambitious than NCAA Division II. In particular, the NAIA and NCAA Division III are not acceptable options. [1, 2] b. The University should remain open to the possibility that at some point it may be both possible and appropriate to compete at the NCAA Division I level, but before such a move is undertaken, there should be sufficient evidence of public and University support to offer and sustain such a program at a competitive level. [1, 2, revised]

17 c. The community will generally not support a program that consistently fails to win. Winning at the level expected by the community requires adequate resources. 5. University Expectations for an Intercollegiate Athletics Program a. The intercollegiate athletics program should reflect an accepted set of core values, should be adequately supported to do so, and should bring positive recognition to the University. [4, 5, 6] b. The intercollegiate athletics program should be successful academically as well as competitively. Being successful in both areas requires appropriate and adequate resources. The basic operating costs of the intercollegiate athletics program should depend on University monies, not privately raised dollars. In particular, the basic costs of meeting NCAA and conference obligations are a University responsibility. Privately raised funds should be used to enhance the operation of the intercollegiate athletics program, providing additional possibilities for competitive excellence. [2] Core Values 1. Integrity a. We are committed to total integrity within the intercollegiate athletics program, including complete compliance with NCAA, conference and University policies, rules and regulations. [4, 5, 6] 2. Student-Athlete Focus a. We are committed to intercollegiate athletics as an educational experience rather than an economic venture. The overall educational experience and personal growth of student-athletes must be our highest priority in the sense that the University must not permit other possible aims of the athletic program to detract from the total educational experience of our student-athletes. The intercollegiate athletics program will provide an environment where student-athletes can so benefit from participation. [1, 2, 4, 6] b. We are committed to providing competitive opportunities governed by principles of fair play, amateur competition, and sportsmanship, and by a concern for the safety and physical/mental well-being of the participants. [6] c. We are committed to recruiting student-athletes capable of succeeding academically at Northern. d. We are committed to providing all student-athletes appropriate academic counseling; quality coaching; quality athletic training services; facilities appropriate for the skill level involved; competition schedules compatible with the academic schedule; opponents that are competitive and suitable to the level of support NKU teams receive; equipment, uniforms, travel arrangements, and other perquisites that are befitting the University. [1, 2] e. We are committed to an intercollegiate athletic program in which coaches prepare student-athletes to consistently perform to the best of their ability. 3. Sports Sponsorship a. We are committed to expanding the University's athletic program, as resources allow, to meet the interests and expectations of the campus and the public. [1, 2] b. We are committed to treating men's and women's athletics programs equitably and to expanding the University's athletic program, as resources allow, to meet gender equity requirements. [3] 17

18 4. Local Focus a. We are committed to offering an athletic program that meets public expectations. The program's personnel, its facilities, the presentation of events, and the effort, style, and success of its teams should all reflect positively on the University. [1, 2, 6] b. We are committed to developing athletic facilities that not only enhance the ability of our athletes to perform but also enhance the services the University can provide the community. [1, 2] c. We are committed to an athletic program that is reflective of community interests and of our community base in both youth and interscholastic sports. The variety of sports sponsored will generally reflect this. [4] d. We are committed to a diverse student-athlete population generally reflecting the student population as a whole, with a majority drawn from Northern Kentucky-Greater Cincinnati and the University's extended recruiting areas. We will not rely excessively on junior college and other transfer students. 5. Affiliation a. We are committed to membership in, and to the philosophy and general principles of, the NCAA, Division II within that organization, and the Great Lakes Valley Conference. [1, 2, 4 5, 6] 6. Funding and Fundraising a. We are committed to meeting basic costs of the athletics program. In particular, this includes basic operating expenses and scholarship support for each sport to compete at least respectably in the conference. Beyond that, University resources should be used in such a way as to maximize the benefit to the University. This is especially true of scholarship assistance, where "tiering" of scholarship support of our various sports is necessary with limited budgets. Tiering will be used to designate "signature" sports. [1, 2, 3, with additions] b. We are committed to fund raising for staffing, operations, scholarships, and facilities for athletics in order to provide further opportunities for excellence. c. We are committed to using student-athletes in fund-raising only on a volunteer basis and only in circumstances that reflect positively on the University. [2, revised] 7. Measures of Success a. We are committed to an intercollegiate athletic program in which graduation rates and grade point averages for student-athletes meet or exceed that of the total student population. b. We are committed to an intercollegiate athletic program in which the competitive success of programs and coaches are measured by more than won-lost records and won-lost records will never be used as the sole criterion of success. Success will also be measured by a team's academic performance; the competitive preparedness, effort, and behavior of teams and coaches; and the team's competitive success in light of scholarship support in relation to its expected level of competition. References [1] Intercollegiate Athletics at Northern, 1984 [2] Athletic Council Task Force Report on Intercollegiate Athletics, 1991 [3] Report of the Gender Equity Committee, 1993 [4] Vision, Values Statement for Intercollegiate Athletics, 1997 [5] Intercollegiate Athletics Department Mission Statement [6] Intercollegiate Athletics Department Philosophy Statement 18

19 Code of Ethical Conduct All Athletics staff members shall conduct themselves with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, the University and they, as individuals, shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. Staff members must: 1. Adhere to all University, Great Lakes Valley Conference and the NCAA Division II rules and regulations. 2. Exhibit personal habits that which enhances healthful living. 3. Strive for the highest degree of excellence in job performance. 4. Treat all staff members, University employees, alumni, and community at large with respect and courtesy. 5. Accept victory and defeat without undue emotion. 6. Exhibit dignity in manner and dress when representing the University on and off the court or playing field. 7. Maintain a good working relationship with other athletics staff members. 8. Refrain from partaking of drugs that which would enhance performance or modify mood or behavior, unless prescribed by a physician for medical purposes. 9. Refrain from partaking of alcoholic beverages while representing the University. 10. Represent the Department and University in a positive manner at all times. Staff members found in violation of these codes will be subject to disciplinary or corrective action as set forth in the provision of the NCAA enforcement procedures and as the Department of Athletics and University deem necessary. A staff member may be suspended for a period of time, without pay, or employment may be terminated if found to be involved in deliberate or serious violation of NCAA regulations. 2/88 19

20 INTERCOLLEGIATE ATHLETICS GOALS AND INITIATIVES FOR INCREASE PUBLIC AWARENESS OF NKU K. Enhance intercollegiate athletic programs and facilities to strengthen our capacity and ability to engage the community and to help NKU align with other high quality educational institutions with whom we seek to identify. GOALS Build an on-campus soccer complex by October, 2009 and determine a site and devise a funding plan to build a track and field complex. Both facilities will enhance the quality of life for student-athletes, students, faculty and staff, and the surrounding community and provide for expanded campus recreation and academic programming, and provide opportunities to engage with the surrounding community and regional and state areas. Sell the naming rights of the athletics areas in The Bank of Kentucky Center; identify and cultivate prospects; develop the selling materials; plan for the recognition displays. Develop and insure the David Lee Holt NKU Athletics Hall of Fame located in the Bank of Kentucky Center is designed and completed by December, Plan the first basketball games in The Bank of Kentucky Center scheduled for Saturday, November 8, OUTCOMES Providing attractive and quality facilities for NKU s intercollegiate athletics, campus recreation, and academic programs will improve the opportunity to increase campus enrollment and recruit quality student-athletes; increase participation in student recreational programming; provide excellent teaching venues; and, provide the opportunity to host NCAA regional tournaments and Kentucky High School Athletic Association regional and state competitions. Generate funds for deferred maintenance and upgrades of the athletics areas in The Bank of Kentucky Center. INCREASE STUDENT ENGAGEMENT IN LEARNING A. Maintain an up close and personal approach to education by increasing student interaction with faculty and staff inside and outside of class, retaining small classes, and ensuring outstanding advising for all students. GOAL Continue to sponsor an effective NCAA Champs Life Skills program build on the freshmen studentathlete programming and collaborate with other campus programs to maximize resources/programming; the goal is to improve retention and enhance the student-athletes experiences OUTCOME Ensure retention and graduation, coordinate more service opportunities (to be more involved in our community) and conduct more programming for the student-athletes to increase their sense of overall well-being. Promote ownership by the student-athletes of their academic, athletic, personal and social responsibilities. Encourage the development of leadership skills. 20

21 RECRUIT AND RETAIN OUTSTANDING FACULTY AND STAFF H. Review and adjust staffing levels to address past and future growth and ensure outstanding service. GOAL Strategically improve staffing to ensure a positive affect on student-athletes and their welfare and to ensure ascension to the optimal competitive level of NCAA Division II and positioning for potential reclassification to NCAA D I. OUTCOME Hire a Strength and Conditioning Coach. The Bank of Kentucky Center includes 3000 square feet dedicated for a strength and training area; the strength coach will assist in the planning to equip and subsequently manage the area and provide expertise for student-athletes physical development. Studentathletes' physical development will improve and better prepare the student-athletes to compete successfully. Move the recently funded part-time administrative assistant for Athletics Administration to full-time to maintain the two main athletics offices: one in the Bank of Kentucky and the other in the Albright Health Center; with the move to the Bank of Kentucky the department will be split into two locations and presently have one administrative assistant for 39 full-time and part-time employees located in Albright Health Center. A position part-time position has been approved and funded within the athletics budget for DEVELOP TALENT K. Assure a coordinated, broad-based retention program that serves students throughout their undergraduate experience. GOAL To adequately fund the athletics program such that it can compete successfully in NCAA Division II and to position the program for the potential reclassification to NCAA Division I by increasing funding, especially, for recruiting. OUTCOME Increase funding for recruiting, equipment and transportation to change from predominantly using bus travel and switching to air travel to reduce missed class time. Increase funding will cover costs including escalating travel cost, mode of transportation and working toward standardizing the per diem for each team. GOAL Fully fund the athletics scholarships at the maximum NCAA equivalency level permitted by phasing in over 3 years to fund 100% NCAA Maximum Allowable Equivalency level total needed is 23 additional scholarships for existing sports programs. Year 1 Fund 10 athletics scholarships (using the out of state tuition rate); Year 2 8 scholarships (estimated at $150,000) and Year 3 5 scholarships (estimated at $110,000) OUTCOME Attain and/or maintain competitive excellence in men s and women s sports program, achieving conference, regional and national recognition and prominence; give the coaches an opportunity to recruit internationally. Assist students in graduating by providing summer and 5 th Year financial aid. Provide better and more opportunities to increase the number of recruited international student-athletes. Strive for 21

22 100% graduation of student-athletes competing for four years, receiving full or almost full athletics grantin-aids athletics

23 Administrative Organization The University President oversees all Department of Athletics operations, including approval of the final budget, staff, personnel actions, and financial affairs. The Vice President for Student Affairs has the responsibility to evaluate and hire or terminate the Athletics Director. The Athletics Director is in charge of the total Department of Athletics operation. The Athletics Director is responsible for all personnel action on a daily basis, with approval by the Vice President for Student Affairs and final approval by the President and the Board of Regents. Various department responsibilities are delegated to a Senior Associate Athletic Director and two Associate Athletic Directors and one Assistant Athletics Director. Their areas of responsibility and supervision are noted on the accompanying organizational chart. The staff involved in areas reporting to a certain Associate Athletic Director or Assistant Athletic Director will report, be supervised and evaluated by that individual. Assistant coaches are immediately responsible to their head coach then to the Senior Associate Athletics Director for Administration or Athletics Director depending on the reporting chart. Lines of authority and review are noted above and in the accompanying organizational chart. The supervisor s of each staff member must sign-off on all budgetary requests and approve all travel and leave requests.

24 Board of Regents President NCAA Faculty Representative Vice President for Student Affairs Athletic Council Director of Athletics Senior Assoc. AD for Administration Assoc. AD for Development Assoc. AD for Sports Medicine & Risk Mngt. Asst. AD for Compliance & Student Services Sports Information Director & Media Relations Sport Programs Auxiliaries Corporate Sponsorship & Season Tickets Sales Personnel NCAA Compliance Personnel Men s Basketball 2 FT Asst, 1 GA, 2 PT Asst Tickets, Concessions, Summer Camps Director of Marketing & Promotions Assoc. Athletic Trainer Academic Services Asst. Sports Information Director Women s Basketball 2 FT Asst, 1 PT Asst Residential Life Internet / Web Site Asst. Athletic Trainer CHAMPS / Life Skills Student & Temporary Employees Information Technology Cheerleading / Dance Team Graduate Assistant SAAC Media Budget & Office Management Mascot / Pep Band Insurance Program Print / Radio / TV Business Manager Norse Athletics Club Risk Management Internet / Web Site Admin. Assistants & Student Employees Membership Student AT Program Publications & Statistics Facilities & Event Management Special Projects Facility Coordinator Media Event Management Radio / TV Sport Programs Personnel Men s Baseball 1 FT Asst, 3 PT Asst Women s Softball 1 PT Asst Admin. Assistant Men s Cross Country 1 PT Asst Men s Tennis 1 PT Asst Student Employee Women s Cross Country 1 PT Asst Women s Tennis 1 PT Asst Sport Programs 24 Men s Soccer 1 PT Asst Women s Volleyball 1 PT Asst Men s Golf 1 PT Asst Women s Soccer 1 PT Asst Women s Golf 1 PT Asst

25 Sports Program Organization The 13 sports programs are in the following tier system: Tier 1: Tier 2: Tier 3: Men s Basketball Women s Basketball Grant-In-Aids are funded at 100% of the NCAA Maximum limit Head Coach has a100% coaching basketball appointment; full-time campus employee; competitive salary with top conference schools; selected from a national pool of candidates Assistant Coach has a 100% coaching basketball appointment; fulltime campus employee Operating budget is sufficient to schedule national competition Recruit intensely at national level High priority with marketing and promotions Baseball Men s Soccer Women s Soccer Softball Volleyball Goal is to fund Grant-In-Aids at conference average and higher Head coaches are full-time NKU employees Operating budget is sufficient to schedule regionally and limited nationally Recruit heavily with emphasis locally, but regionally in scope Occasional emphasis on selected and special events for marketing and promotions Men s Cross-Country Women s Cross-Country Men s Golf Women s Golf Men s Tennis Women s Tennis Goal is to fund Grant-in-aids at conference average Head coaches have a 25% appointment and are part-time Operating budget is sufficient to schedule within the conference and limited regionally Recruit with emphasis locally and some regionally Limited emphasis on marketing and promotions 25

26 NCAA and Conference Affiliation Northern Kentucky University presently offers 13 sports. The 6 men s sports are baseball, basketball, cross-country, golf, soccer and tennis. The 7 women s sports are basketball, crosscountry, golf, soccer, softball, tennis and volleyball. The University is a NCAA Division II member and competes in the Great Lakes Valley Conference. The University has been affiliated with the GLVC since Fall The following institutions are members of the Great Lakes Valley Conference: Bellarmine University Drury University Kentucky Wesleyan College Lewis University Northern Kentucky University Quincy University Rockhurst University Saint Joseph s College University of Indianapolis University of Missouri-Science & Technology University of Missouri-St. Louis University of Southern Indiana University of Wisconsin Parkside 26

27 NCAA Division II Philosophy Statement In addition to the purposes and fundamental policy of the National Collegiate Athletic Association, as set forth in Constitution 1, members of Division II believe that a well-conducted intercollegiate athletics program, based on sound educational principles and practices, is a proper part of the educational mission of a university or college and that the educational well-being and academic success of the participating student-athlete is of primary concern. (Revised:1/14/08 effective 8/1/08) Higher education has lasting importance on an individual s future success. For this reason, the positioning statement for the division and the emphasis for the student-athlete experience in Division II is a comprehensive program of learning and development in a personal setting. The Division II approach provides growth opportunities through academic achievement, learning in high-level athletics competition and development of positive societal attitudes in service to community. The balance and integration of these different areas of learning provide Division II student athletes a path to graduation while cultivating a variety of skills and knowledge for life ahead. Members support the following attributes in the belief that these attributes assist in defining the division s priorities and emphasize the division s position within the Association: Learning; Service; Passion; Sportsmanship; Resourcefulness; and Balance. The positioning statement and the attributes shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs, initiatives and policies by member institutions, conferences and the Division II governance structure. Furthermore, a member of Division II believes in a set of common features, which assist in defining the division. Such features include exceptional teacher-to-student ratios that provide student-athletes with a quality education, a unique model of staffing in which coaches provide additional services such as teaching and mentoring, and the development of community partnerships and student-athlete participation in community engagement activities. A member of Division II also believes in the following principles, which assist in defining the division: (Revised: 1/14/97) (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) Promoting the academic success of its student-athletes, measured in part by an institution s student-athletes graduating at least at the same rate as the institution s student body; (Revised: 1/12/04 effective 8/1/04) That participation in intercollegiate athletics benefits the educational experience of its student-athletes and the entire campus community; (Revised: 1/12/04 effective 8/1/04) Offering opportunities for intercollegiate athletics participation consistent with the institution s mission and philosophy; (Revised: 1/14/97, 1/12/04 effective 8/1/04) That championships are intended to provide national-level competition among eligible student-athletes and teams of members institutions; (Revised: 1/9/06 effective 8/1/06) Preparing student-athletes to be good citizens, leaders and contributors in their communities; (Revised: 1/12/04 effective 8/1/04) Striving for equitable participation and competitive excellence, encouraging sportsmanship and ethical conduct, enhancing diversity and developing positive societal attitudes in all of its athletics endeavors; (Revised: 1/14/97,1/12/04 effective 8/1/04) Scheduling the majority of its athletics competition with other members of Division II, insofar as regional qualification, geographical location and traditional or conference scheduling patterns permit; (Revised: 1/14/97) Recognizing the need to balance the role of the athletics program to serve both the institution (e.g., participants, student body, faculty-staff) and the general public (e.g., community, area, state); (Revised: 1/12/04 effective 8/1/04) Offering an opportunity for participation in intercollegiate athletics by awarding athletically related financial aid to its student-athletes; (Revised: 1/14/97, 1/14/02, effective 8/1/02) That institutional control is a fundamental principle that supports the educational mission of a Division II institution and assumes presidential involvement and commitment. All funds supporting athletics should be controlled by the institution. The emphasis for an athletics department should be to operate within an institutionally approved budget and compliance with and self enforcement of NCAA regulations is an expectation of membership; and (Adopted: 1/14/02 effective 8/1/02, Revised: 1/12/04 effective 8/1/04) That all members of Division II should commit themselves to this philosophy and to the regulations and programs of Division II. (Revised: 1/14/97) 27

28 Rules Compliance and Enforcement The NCAA Faculty Representative, Athletics Director, Senior Associate Athletics Director for Administration, Assistant Athletic Director for Compliance and the Senior Women s Administrator are responsible for interpreting all NCAA and conference rules and regulations. These individuals are authorized to make calls to the NCAA or conference office for official interpretations and clarifications. Other athletics and university staff, including coaches are not permitted to make such calls. COMPLIANCE POLICY All coaching staff members are issued a NCAA Manual, GLVC Manual and NKU Intercollegiate Athletics Compliance Manual. They should be read and studied thoroughly. There will be yearly certification test administered by the NCAA Faculty Representative. Coaches are encouraged to ask questions if they are unsure their actions are within the guidelines of the NCAA and GLVC. Ignorance of the rules is not an acceptable excuse. WHEN IN DOUBT, CHECK BEFORE ACTING. Coaches are encouraged to keep a file of NCAA and conference interpretations, and particularly note the NCAA News Legislative Assistance column. All athletics staff are expected to have a working knowledge and understanding of the NCAA and GLVC rules. If a violation of NCAA rules and regulations occurs, athletics staff are required to report the occurrence. Violations or failure to report violations of any NCAA and GLVC rule may result in suspension and/or termination of employment. 28

29 Voting Members (15) Athletic Council Membership Faculty (8) [7 with three-year terms, one with continuous term] Pamela Beehler Kinesiology, Health & Educational Foundations [6/11] Rudy Garns* Philosophy [6/11] Stephanie Hughes Management [6/11] Mary Kirk Kinesiology, Health & Educational Foundations (Faculty Representative continuous) Patrick Moynahan Vice Provost [6/10] John Alberti Literature and Language [6/09] Jim Thomas Psychology [6/10] Dave Agard Mathematics [6/10] *Chairperson Administration (3) [continuous terms] Russ Kerdolff Don Gorbandt Kathleen Steffen Comptroller Assistant Vice President for University Advancement Associate Registrar Students (2) [one year terms] Fritz Dlabik Senior, Finance, Men s Tennis [6/09] Carla Schierloh Senior, Psychology, Women s Soccer [6/09] Alumni (1) [three-year term] Steve Meier 76, Business Administration; 80 Physical Education [6/10] Norse Athletics Club (1) [three-year term] Livey Birkenhauer [term 6/10] Ex-Officio, Non-voting Members (6) Jane Meier Director of Athletics Ken Ramey Vice President for Administration and Finance Gerry St. Amand Vice President for University Advancement Zebulun Davenport Vice President for Student Affairs Kathy Stewart Athletics Senior Woman Administrator James Votruba President Gail Wells Provost and Executive Vice President 29

30 ATHLETIC COUNCIL CONSTITUTION, BYLAWS, AND POLICIES Athletic Council Constitution PREAMBLE Northern Kentucky University adheres to the general principle of institutional control and the guidelines for institutional governance of intercollegiate athletics given in NCAA Bylaws 6.01 and 6.1. The Athletic Council of Northern Kentucky University is established to serve as the athletics board described in NCAA Bylaw and to assist in implementing the philosophy and the objectives of the Intercollegiate Athletic Program in accordance with NCAA principles and guidelines. ARTICLE I Section 1. ARTICLE II Section 1. Section 2. Section 3. NAME The official name of this organization is "THE ATHLETIC COUNCIL OF NORTHERN KENTUCKY UNIVERSITY". PURPOSE AND RESPONSIBILITIES The primary purposes and responsibilities of the Athletic Council are: (1) To recommend to the President policies for the operation of the Intercollegiate Athletics Program at Northern Kentucky University; (2) To monitor for the President the operation of the Intercollegiate Athletics Program to ensure compliance with the policies of the University, the NCAA, and the Great Lakes Valley Conference. Additional responsibilities may be described in the Athletic Council Bylaws or in approved policies. The Athletic Council will also advise and assist the President and the Director of Athletics on any aspect of the Intercollegiate Athletics Program for which its advice or assistance is requested. ARTICLE III MEMBERSHIP The composition of the Council shall be as follows: Section 1. Section 2. Section 3. The Athletic Council shall consist of twenty-one (21) members, seven (7) of whom shall be exofficio members, one (1) of whom shall be the Faculty Athletics Representative described in NCAA Bylaws 6.1.3, seven (7) of whom shall be other members of the university faculty, two (2) of whom shall be students of the university, three (3) of whom shall be administrators of the university, one (1) of whom shall be a representative of the Norse Athletics Club, and one (1) who shall be an alumnus of the University. The seven (7) ex-officio (non-voting) members shall be the President of the University, the Provost and Executive Vice President, the Vice President for Administration and Finance, the Vice President for Student Affairs, the Vice President for University Advancement, the Director of Athletics, and the Senior Woman Administrator. Two (2) student members (one (1) male and one (1) female) shall serve as student representatives. These students must be student-athletes or student athletics trainers, have a minimum of 31 semester hours earned, and must be full-time students in good standing according to the provision of the Student Code. If at any time a student representative becomes a part-time student, or in any other way fails to meet the criteria stated above, then that student becomes ineligible to serve on the Council and replacement becomes necessary. 30

31 Section 4. Section 5. Section 6. The three (3) administrative representatives shall be appointed by the President of the University. One (1) member shall be a representative of the Norse Athletics Club. One (1) member shall be a representative of the Alumni Association of the University. ARTICLE IV OFFICERS Section 1. Section 2. Section 3. Section 4. ARTICLE V Section 1. Section 2. Section 3. Section 4. ARTICLE VI Section 1. The officers of the Athletic Council shall be Chairperson, Vice-Chairperson, and Secretary, who, in addition to their other duties and along with the Faculty Athletics Representative shall constitute the Executive Committee to act in behalf of the Council between meetings. The Director of Athletics and Senior Woman Administrator serve as ex-officio, non-voting members of the Executive Committee. The Chairperson, Vice-Chairperson and Secretary shall be elected at the regular May meeting of the Council and shall assume office immediately following the meeting. Official records of the Council are to be kept in the Office of the Vice President for Student Affairs. The duties of the officers shall be those usually assigned to such offices. MEETINGS Regular quarterly meetings shall be held during the following months: February, May, August, and November. Special meetings may be held during any time of the year, upon direction of the Chairperson or upon the request of a simple majority of the members of the Council. The Chairperson shall notify Council members of the regular quarterly meeting dates for the forthcoming year. A simple majority of the voting Council members shall constitute a quorum. Meetings of the Athletic Council shall be open to all members of the University community. Other interested parties may be invited by a majority vote of Council. The Athletic Council may meet in executive session upon the order of the Chairperson or by majority vote of the Council members present. While in executive session, only Council members and invited guests shall be present. AMENDMENTS This Constitution may be amended by three-fourths (3/4) of the total voting members of the Athletic Council, Chairperson voting. Proposed amendments must be submitted and discussed at a regular meeting prior to the regular meeting at which it will be voted upon. An approved amendment will take effect upon approval of the President of the University. 8/07 31

32 Athletic Council Bylaws ARTICLE I Section 1. SELECTION OF MEMBERS The members of the Athletic Council shall be selected by the following procedures: The President of the University, the Provost and Executive Vice President, the Vice President for Administration, the Vice President for Student Affairs, the Vice President for University Advancement, the Director of Athletics and the Senior Woman Administrator shall serve continuously on the Council as ex-officio non-voting members. The Faculty Athletics Representative shall be appointed by the President in accord with NCAA Bylaws and shall serve continuously on the Council until replaced by the President. The other seven (7) faculty representatives shall be appointed by the President of the University and shall serve terms of three (3) years except when appointed to fill an unexpired term. Faculty representatives may succeed themselves if reappointed by the President of the University. The two (2) student representatives shall be appointed by the President of the University. The representatives so appointed shall serve a term of one (1) year except when appointed to fill an unexpired term. The administration representatives shall serve continuously on the Council until replaced by the President. The representative of the Norse Athletics Club shall be appointed by the President of the University. The representative so appointed shall serve a term of three (3) years except when appointed to fill an unexpired term. The representative may be reappointed by the President of the University. The representative of the Alumni Association shall be appointed by the President of the University. The representative so appointed shall serve a term of three (3) years except when appointed to fill an unexpired term. The representative may be reappointed by the President of the University. Section 2. The procedure to be followed in making appointments to the Athletic Council shall be as follows: The Chairperson of the Athletic Council shall inform the President of the University in writing of an impending faculty vacancy on the Council. The President of the University shall then appoint the representative(s) from the ranks of full-time faculty. The Chairperson of the Athletic Council shall inform the President of the University and the President of Student Government in writing of an impending student vacancy on the Council. The President of Student Government shall then submit in writing names of students for appointment consideration to the President of the University. The President of the University shall then appoint the representative. The Chairperson of the Athletic Council shall inform the President of the University and President of the Norse Athletics Club in writing of an impending Norse Athletics Club vacancy on the Council. The President of the Norse Athletics Club shall then submit in writing names of Norse Athletics Club members for appointment consideration to the President of the University. The President of the University shall appoint the representative. 32 The Chairperson of the Athletic Council shall inform the President of the University and President of the Alumni Association in writing of an impending Alumni vacancy on the Council. The President of the Alumni Association shall then submit in writing names of Alumni for

33 appointment consideration to the President of the University. The President of the University shall appoint the representative. ARTICLE II Section 1. Section 2. SELECTION AND DUTIES OF OFFICERS The officers shall be elected by the members of the Athletic Council at the regular May meeting of the Council. The Chairperson of the Athletics Council shall be elected by the entire Council from one (1) of the eight (8) faculty representatives serving on the Athletic Council. The Chairperson of the Athletic Council shall serve for one (1) year. The Chairperson may be reelected to succeeding terms. The Chairperson shall preside at all meetings of the Council and perform the other functions proper to a chairperson. The Chairperson is responsible for giving the Secretary a copy of the agenda at least six (6) days before a regularly scheduled Council meeting. Section 3. The Vice Chairperson of the Athletic Council shall be elected by the entire Council from one (1) of the eight (8) faculty representatives serving on the Athletic Council. The Vice Chairperson of the Athletic Council shall serve for one (1) year. The Vice Chairperson shall preside in the absence of the Chairperson and shall assume the office of Chairperson for the un-expired term should the Chairperson no longer be able to discharge the duties. Section 4. The Secretary shall keep the minutes of all meetings of the Council and perform the other functions proper to a secretary. The Secretary is responsible for sending the agenda of a regularly scheduled Council meeting to members so they receive it at least 48 hours before the meeting. ARTICLE III SEARCH COMMITTEES Section 1. Section 2. ARTICLE IV Section 1. Director of Athletics: The Director of Athletics shall be appointed by the President of the University upon the recommendation of the Vice President for Student Affairs. The Vice President for Student Affairs shall appoint with the approval of the Athletic Council Executive Committee a committee to conduct the search for the Director of Athletics. The committee shall include, but not be limited to, the NCAA Faculty Representative, Chairperson of the Athletic Council, a representative from the Department of Intercollegiate Athletics, a representative from Division of Student Affairs, a student representative, and two (2) additional faculty members representatives from the Athletic Council. Faculty members shall constitute at least a majority of the committee; the chair of the committee shall be appointed by the Vice president for Student Affairs from among the faculty members on the committee. The recommendation of the search committee will be submitted to the Vice President for Student Affairs who will submit the recommendation in accordance with normal University hiring procedures. Head Coaches: The Chairperson of the Athletic Council shall appoint a search committee for the recruitment and selection of Head Coaches. The committee shall include, but not limited to, the Director of Athletics, one (1) student representative, two (2) faculty representatives from the Athletics Council, and two (2) representatives from the Department of Intercollegiate Athletics appointed by the Director of Athletics. The Director of Athletics shall serve as the Chairperson of the search committee. The recommendation of the search committee will be submitted to the recommendation in accordance with normal University hiring procedures. POLICIES Policies adopted by the Council shall be collected as such. Policies are effective upon approval by the University President. 33

34 ARTICLE V APPEALS Section 1. Waivers of Athletic Council Policies for Student-Athletes Student-athletes may petition the Athletic Council for a waiver of any Athletic Council policy affecting their eligibility to participate in intercollegiate athletics. 2. Student-athletes shall petition in writing, stating the reason for the request. The petition shall be sent to the Athletic Council Chair. 3. Upon receipt of a petition the Athletic Council Chair shall call an Executive Committee meeting to examine the reasons for petition. 4. The Chairperson of the Athletic Council may invite the student athlete to appear in person in order to gain additional information. 5. The Executive Committee shall make a judgment upon the student request, and the decision of the Executive Committee is final. The final decision shall be communicated in writing to those affected. Section 2 Appeals Regarding Other Intercollegiate Athletics Issues 1. Procedures for appeals of matters pertaining to the renewal of financial aid or to the Department of Intercollegiate Athletics Health, Alcohol and Drug Education & Assistance Program are prescribed in other Northern Kentucky University Athletics program policies. 2. Appeals of all other decisions within the Department of Intercollegiate Athletics that affect a student-athlete s or sport team or program participation in intercollegiate athletics are to be brought to the Athletic Council. 3. The appeal must be made in writing to the chair of the Athletic Council within fourteen calendar days after exhausting any prescribed appeals within Intercollegiate Athletics. 4. The Executive Committee of the Athletic Council, augmented by one student appointed by the chair, will serve as the hearing committee for the appeal. 5. The appeal will adhere to the following procedure: a. The appeal letter must include a summary of any meetings about the decision with personnel in Intercollegiate Athletics. b. The hearing committee will collect evidence by research and interview. Insofar as possible, all parties directly involved in the appeal will cooperate by honoring the committee s requests for information. Both the student-athlete and personnel in Intercollegiate Athletics will have the right to defend their positions. c. The hearing committee will have the opportunity to review other relevant information, including information from public authorities, court records, law enforcement officers, University officers and agencies, and other persons. d. At the hearing, the student-athlete will be given the opportunity to make an oral and written statement about the circumstances and why he or she feels reinstatement is warranted. The student-athlete may be accompanied by a personal adviser. This advisor must be a member of the University community (e.g. student, faculty, or staff), may play no other role in the hearing (e.g. as witness), and may neither speak nor otherwise represent their advisees in the hearing.

35 e. All information regarding the appeal and the committee deliberations must be held in strict confidence. f. The hearing committee will review the appeal, render a decision, and send notification of this determination to the student-athlete, Athletic Director, and other directly affected personnel in Intercollegiate Athletics. g. If the student-athlete, Athletic Director or other directly affected Athletics personnel is not satisfied with the hearing committee s determination, he/she may appeal the case to the Vice President for Student Affairs. The appeal must be in writing and submitted to the Vice President for Student Affairs within five working days of the date of notification of the hearing committee s determination. The entire file of the case must be forwarded to the Vice President for Student Affairs office at the time the appeal is made. h. The Vice President for Student Affairs determination will be final and will be based upon the evidence that which was presented to the appeals panel either oral or written. i. The Vice President for Student Affairs will notify those persons involved of the determination. ARTICLE VI Section 1 AMENDMENTS These by-laws may be amended at a regular meeting by a majority vote of the total voting members of the Athletic Council, Chairperson voting. Proposed by-law changes must be included in the meeting agenda. 8/05 35

36 ATHLETIC COUNCIL POLICIES 1. Control and responsibility for the conduct of intercollegiate athletics at NKU is exercised by the institution through the office of the President (or his designee), Department of Intercollegiate Athletics, this Athletic Council, and the Faculty Athletic Representative. 36 a. This Athletic Council is governed by its Constitution, Bylaws and Policies. b. The Faculty Athletic Representative is appointed by the University President. His/her responsibilities are: i. assist the athletic department in interpreting NKU, conference, and national governing body regulations. ii. certify the academic eligibility of athletes. iii. represent the University at conference and NCAA meetings. (Refer NCAA Constitution and 6.1.3). 2. For undergraduate student-athletes, "good academic standing" is interpreted to mean not on academic probation. "A minimum full-time program of studies" is interpreted to mean a minimum of 12 semester hours. (Refer NCAA Bylaws and ). For graduate student-athletes, the phrase is interpreted to mean eligible to remain in the program. A minimum full-time program of studies is interpreted to mean a minimum of 9 semester hours. (Adopted 2/13/01) A student who competes while ineligible due to carrying less than 12 semester credit hours shall be ineligible for any athletic-based financial aid from NKU or Norse Athletics Club Funds after the semester during which the competition in question occurs. (Adopted 8/30/90). 3. For basketball, or any other sport whose season overlaps both fall and spring semesters, eligibility is certified before the season and again between semesters. Eligibility between semesters is determined as of the day of grade processing for the fall semester.(refer NCAA Bylaws ). Eligibility for competition beyond the end of the spring semester shall be in accordance with NCAA Regulations, except that a student going on suspension due to spring semester grades shall be immediately ineligible. (Adopted 8/30/90). 4. No student shall participate in intercollegiate athletics without formal, prior certification of his or her academic eligibility by the University Registrar and the Faculty Athletic Representative. "Participation" includes not only regularly scheduled intercollegiate contests but also scrimmages, practice games, exhibitions, intra-squad games, or any event in which the student is to be viewed as an athlete representing NKU. (Refer NCAA Bylaws ). 5. Transfer students who are not on probation at NKU but would be if all transfer work were included shall not be eligible for waiver/exception of the residency requirement affecting transfer students until the combination of all transfer work and NKU work is sufficient to remove the probation status. However, this policy shall not be applied to transfer work from foreign institutions or other institutions for which, in the opinion of the Faculty Athletics Representative, the grading and/or credit standards for the transfer work are not comparable to those at NKU. (Refer NCAA Bylaws , , and ). (Adopted 2/19/85; revised 11/16/93). 6. Students who would be ineligible for post-season competition shall not be eligible for regular season competition.(refer NCAA Bylaws ). (Adopted 2/19/85). Student athletes must make satisfactory progress toward a baccalaureate degree as required by NCAA regulations. a. Prior to a student-athlete's fifth semester in college (including transfer work), the student-athlete must formally declare, through the Registrar's Office, a major in a baccalaureate program.

37 b. Students who are not identified as student-athletes prior to the fifth semester shall complete this process immediately upon becoming a student-athlete. c. No student shall be eligible unless the required declaration of major form is on file with the University Registrar's Office. d. Beginning with a student-athlete's fifth semester, or in case (b) applies with the semester after the student becomes a student-athlete, satisfactory progress will be measured against remaining coursework. Remaining course work will be judged using NKU catalog statements unless the student-athlete and his or her advisor submit a written alternative (e.g. contract major or approved variations). Coursework toward a first minor or area of concentration will be considered elective credit until the minor or area of concentration is formally declared. e. The Athletic Council may rule a student ineligible when the intent of the satisfactory progress rule is clearly not being met, even though the quantified specifics of the rule have been satisfied. (Refer NCAA Bylaws 14.4). (Adopted 2/19/85; revised 5/1/86 and 2/20/92). 7. The NCAA allows only one-year athletic grants-in-aid and all prospective or current student-athletes receiving athletic-based financial aid must be informed that renewal is not automatic. The NKU Athletic Council s philosophy regarding the renewal of athletic-based aid distinguishes between those student-athletes who are recruited to NKU, by NCAA definitions, as prospective student-athletes and those who are not. a. It is the philosophy of the Athletic Council that any offer of athletic aid to a recruited student-athlete -- freshman or transfer -- should be treated by the Athletic Department as a commitment for continuation of the aid as long as the student-athlete remains eligible. It is the philosophy of the Council that such aid awarded to recruited student-athletes should not be terminated or significantly reduced except in unusual circumstances, such as documented bad faith effort on the part of the student-athlete. Specifically, a scholarship may not be terminated or significantly reduced for reasons of athletic ability or contribution to team success. Any reduction of athletic-based aid to recruited student-athletes must be reported, along with the reasons for the reduction, to the Council. b. The renewal of athletic-based financial aid for non-recruited student-athletes is subject only to the applicable NCAA and NKU policies.(refer NCAA Bylaws ). (Revised 5/98) 8. Transfer student-athletes must meet the same satisfactory progress criteria as continuing NKU student-athletes. (Refer NCAA Bylaws 14.4). (Adopted 8/28/86). 9. Unless otherwise instructed by the Council, the Executive Committee will act on behalf of the Council in receiving and acting upon recommendations from search committees for part-time coaching positions. (Adopted 5/14/87). 10. a. Student-athletes shall not be required to miss two meetings of a class in the same week or two consecutive meetings of a class due to participation in intercollegiate athletics. Athletic team schedules over which the University has direct control shall be constructed to meet this criterion. Exceptions must be approved by the Athletic Director and reported to the Athletic Council. Contests or championships scheduled by the GLVC or NCAA, in conflict with this criterion, are exempted from this policy. "Participation" includes athletic contests, travel to and from contests, and practice; "class" includes only credit courses that meet two or three times per week and are scheduled to end by 2:15 p.m. on weekdays. b. Student-athletes shall not be required to participate in intercollegiate athletics during the final exam period of a semester. Athletic team schedules shall be constructed to meet this criterion. All exceptions must be approved by the Athletic Director and reported to the Athletic Council. 37

38 "Participation" is defined as in item a. The "final exam period" is the period beginning the day before the first scheduled final exam and continuing through the last scheduled exam for any member of the team in question. (Refer NCAA Bylaws ) (Adopted 11/19/87; revised 2/20/92). 11. Search committees for the positions of athletic director or head coach will contact the NCAA Compliance and Enforcement Department to determine whether candidates have been involved with past NCAA rules violations. This will be done before candidates for a position are brought to campus for interviews. Candidates who have been officially sanctioned by the NCAA for unethical conduct will not be considered for the position. The Department of Intercollegiate Athletics shall follow the same procedure before hiring an assistant coach with a past affiliation with an NCAA institution. (Adopted 2/25/88). 12. Beginning in 1988, the Athletic Council will sponsor the Career Achievement Awards, and the Athletic of Distinction Awards.(These awards were sponsored by the Varsity Club ). Awards will be made only when the selection committee finds deserving candidates. a. The awards will consist of plaques in addition to the recognition and honor. Funding for the awards will be provided by the Office of Vice President for Student Affairs and Enrollment Management. b. The Thomas J. Kearns Career Achievement Awards will be based upon academic excellence, athletic ability and achievement, character, and leadership. Recipients will be chosen from senior student-athletes who have represented NKU in intercollegiate athletics for two or more seasons, and for whom graduation is anticipated. The awards will be presented at the recipients' seasonal sports banquets following his or her final season of competition. c. The Margery Rouse and Vincent G. Shulte Athlete of Distinction Awards will also be based upon academic excellence, athletic ability and achievement, character, and leadership. The Vincent G. Schulte and Margery Rouse awards will be presented to the male and female athletes, respectively, who best exemplify the student-athlete concept, and who through dedication, effort, ability, leadership and unselfishness have given the most of themselves to intercollegiate athletics at NKU. These awards will be presented at the spring athletic banquet or other suitable occasion in the spring. (revised 5/90) A recipient of an Athlete-of-Distinction award may be nominated for the Great Lakes Valley Conference's Richard F. Scharf Paragon Awards. d. Selection of recipients for Career Achievement Awards and the Margery Rouse and Vincent G. Schulte Athlete of Distinction Awards will be made by a committee appointed by the chair of the Athletic Council. The committee will include the Director of Intercollegiate Athletics, the Faculty Athletics Representative, the Senior Associate Athletic Director for Administration, at least two additional voting members of the Athletic Council (one of whom shall serve as chair of the committee), and any other appointees the chair wishes to make as long as voting members of the Athletic Council constitute at least half of the committee. (Adopted 2/25/88; revised 2/90, 2/92, 5/95, 3/96, 11/01). 13. Guidelines for the Career Achievement and Athlete of Distinction Awards i. Academic Excellence: A cumulative GPA of at least 3.00 is required for both the Career Achievement and the Athlete of Distinction Awards. Student-athletes with a lower GPA, but exceptional qualifications in one of the other areas, may be considered as long as there is no more than one dissenting vote. ii. Athletic Ability and Achievement: To be considered, a student-athlete must have met one of the following standards: (1) Recognition of achievement beyond the University, e.g., All-Tournament, All-GLVC, All-Region, etc. (2) Set significant NKU contest, season, or career records (3) Been a major contributor to an NKU team that was successful at the GLVC championship level or beyond iii. Character and Leadership: Student-athletes will be judged based on recommendations from coaches and others in addition to personal observations 38

39 14. The use or display of tobacco products by participants, including coaches and support staff, at practice, regular season, conference or NCAA competition and attendant events is prohibited. (Refer NCAA Bylaws ). (Adopted 11/17/92). 15. Annually, each team is required to develop and submit to the Associate Athletics Director for Athletic Training and Risk Management for approval, a team alcohol and drug policy that explains the expectations and consequences for use and abuse of alcohol and drugs. Each team at the start of their sport season will integrate this policy into its overall team rules and regulations. The policy must be in writing, distributed and discussed with the team (Adopted 02/17/04) 16. The University will not request an NCAA waiver of initial eligibility requirements for a student with a core GPA deficiency. (Refer NCAA Bylaws a). (Adopted 5/95) 17. In the event Northern Kentucky University is found to have played an ineligible student-athlete(s) in a team sport (i.e., basketball, baseball, soccer, softball or volleyball) against a Great Lakes Valley Conference opponent or non-conference opponent, such game(s) may be declared forfeited. Likewise, in the event Northern Kentucky University is found to have played an ineligible student-athlete(s) in individual Great Lakes Valley Conference championship competition or non-conference competition where team scores are kept (tennis, golf, cross country), the ineligible student-athlete s place, finish or championship may be vacated and team score adjusted. 8/08 The Athletic Director will investigate and examine the reasons an ineligible student-athlete(s) to have played or competed. The Athletic Director is authorized to review the contribution of the ineligible student-athlete(s) in each victorious contest and if it is determined that (a) representatives of the NKU athletics program knew or had reason to know of the student-athlete s eligibility status or failed to make a reasonable inquiry into the studentathlete s eligibility status, AND/OR (b) the ineligible player(s) made a noticeable or significant contribution to the outcome(s) of the contest(s) the Athletic Director will declare the win a forfeit or vacate a place, finish or championship. If the student-athlete(s) or other directly affected Athletics personnel are not satisfied with the Athletic Director s determination, he/she may appeal the case to the Athletic Council Executive Committee in accordance with the Athletic Council Bylaws, Article V. Section 2. The appeal must be made in writing within 14 calendar days. If the student-athlete(s) or other directly affected Athletics personnel are not satisfied with the Athletic Council Executive Committee decision, he/she may appeal the case to the Vice President for Student Affairs. The appeal must be in writing and submitted to the Vice President for Student Affairs within five working days of the date of notification of the Athletic Council Executive Committee s decision. All the facts of the case must be forwarded to the Office of Vice President for Student Affairs at the time the appeal is made. The decision of the Vice President for Student Affairs will be final and shall not be appealed further. The Vice President for Student Affairs will notify those persons involved of the decision. As appropriate, individual and team and Great Lakes Valley Conference records shall be adjusted to reflect the forfeiture(s). The Athletic Director will notify the National Collegiate Athletics Association respective national sports committee, Great Lakes Valley Conference and the institution(s) involved in the contest(s) of the forfeiture(s) in writing within 48 hours of the decision, with a copy of the correspondence provided to the Chair of the Athletic Council. 39

40 Voices, Vision, and Values Statement Items are not necessarily in priority order. I. CORE VALUES A. A longstanding commitment to total integrity within intercollegiate athletics, including complete compliance with NCAA, GLVC, and NKU policies. B. A primary focus on the student-athlete experience, both athletic and academic, and a supportive environment for this focus (Details may be found in the Athletic Department philosophy statement and in a variety of Athletic Council reports and position papers.) C. A recognition that the University and community benefit from intercollegiate athletics if it functions at a level and in a manner that reflect positively on the University. II. ASSETS & LIABILITIES A. Assets 1. An Athletic Department staff that is a. hardworking, dedicated to the above core values, and reflective of this through their own conduct and that of the student-athletes they recruit, coach, and administer. b. generally successful within the limits imposed by budgetary restrictions. c. locally based and with minimal turnover. 2. A University faculty that is generally very supportive of the role of intercollegiate athletics, the core values expressed above, and the particular niche into which Northern s program fits. 3. An administrative model that has (usually) encouraged and utilized faculty and staff involvement and leadership in the athletics program through the Athletics Council and the Faculty Athletics Representative. 4. Membership in an NCAA division (Division II) that reflects our institutional philosophy 5. Membership in a conference with a philosophy and sports sponsorship consistent with our own and which offers competition at an appropriately high level. 6. A long and solid record of integrity with in intercollegiate athletics. 7. A history of solid academic success by our student-athletes, especially our female student-athlete, and minimal eligibility problems. 8. A booster group, the Norse Athletics Club, growing in both membership and level of support. 9. A program that is generally reflective of the community base in youth and interscholastic sports, and a very strong community participation base for many of our sports. 10. An attractive geographic location for recruitment of staff and student-athletes, and scheduling of visiting teams. 11. Improving media coverage and growing awareness of the success of NKU teams, due in part to recent successes in our men s basketball program. B. Liabilities 1. Almost two decades of inadequate funding in operation, scholarship, staffing support for a program that has grown without attendant growth in support. 2. Playing, support, and spectator facilities that are marginal at best, inadequate in some cases. 3. Lack of an arena to support campus activities, including basketball A low level of long-term community attendance at events. 5. A heavy reliance on part-time coaches without adequate full-time support. 6. The absence of one sport football with a strong community base and known long-standing community interest (but of unknown extent.) 7. (Perhaps) some carry-over from a very negative portrayal of the program by the way of the football sponsorship decision process in Non-compliance with Title IX that is now public, that may require new sports sponsorship in which we may not be prepared or viable or interested (and preclude others), that may require capping of other teams. 9. A successful program of student-trainer support that will be discontinued due to changes in certification requirements from outside agencies. 10. An inability to regularly compete against other Kentucky state universities.

41 II. IV. ISSUES, OPPORTUNITIES, THREATS A. Issues 1. Liabilities listed above that require attention 2. A continuing need to make priority decisions for funding of particular sports. 3. A continuing need to assess the viability of minor sports that have a pattern of minimal participation. 4. A need to assess the viability of potential new sports that may need to be added to comply with gender equity/title IX guidelines 5. A need to continue to explore ways in which football might be added to our program. 6. A need to continually reaffirm our commitment to the core values listed above, and at the same time understand that while a move to Division I might require some modification of our primary focus on the student-athlete that such a move may be desirable at some point in the future. B. Opportunities 1. A relatively successful program on a marginal budget that is poised to become much more successful with appropriate budget support. 2. A chance for more appropriate budget support through continuation of the student fee dedicated to intercollegiate athletics C. Threats 1. A relatively successful program on a marginal budget that is on the verge of becoming marginalized athletically in our conference without appropriate budget support. DEFINING CHARACTERISTICS (Ideally, what should define the Intercollegiate Athletics Program in 2003?) A. The program should visibly reflect its core values, should be adequately supported to do so, and should bring positive recognition to the University. B. The program should consistently be respectable in all sports and competitive within the conference in a majority of them; it should regularly be competitive within the region, and occasionally nationally, in some. C. The program should compete at home in facilities befitting not only skilled intercollegiate competition, but also befitting the University and of benefit to the community. D. The program should receive both financial and fan support from the student body and the larger community. E. The program should be improving and growing in overall quality and competitive success. Approved by Athletic Council, 11/18/97 41

42 NORTHERN KENTUCKY UNIVERSITY LONG RANGE PLANNING ATHLETIC COUNCIL SUBCOMMITTEE S REPORT AND RECOMMENDATIONS ON THE FUTURE DIRECTION OF THE INTERCOLLEGIATE ATHLETICS PROGRAM REPORTED TO THE ATHLETIC COUNCIL FEBRUARY 15,

43 Long-Range Planning Subcommittee s Report and Recommendations In November 1998 the Athletic Council approved the formation of a committee to consider and make recommendations regarding the future direction of the intercollegiate athletics program at Northern Kentucky University. The appointed committee members a represent a wide-range of campus and community interests. They are Joan Ferrante, Associate Professor of Sociology (Committee Chair) Leigh Cherni, Student Athlete Tom Kearns, Professor of Mathematics and Computer Sciences, NCAA Faculty Athletics Representative Mary Kirk, Associate Professor of Physical Education Jane Meier, Director of Intercollegiate Athletics Ken Ramey, Associate Vice President of Business Services Ken Shields, Head Men s Basketball Coach Jack Snodgrass, Campbell County Clerk, Emeritus Chair of Norse Athletic Club Board of Directors The committee had the task of reviewing the core values and assumptions guiding the intercollegiate athletic program and of considering six interrelated and important questions. Those questions were 1. Do any of the core values and assumptions need to be revised to correspond with current needs, challenges, and expectations? 2. Which, if any, of the core values or assumptions have been seriously challenged or are likely to be seriously challenged in the near future? 3. What is the best position/status for NKU Intercollegiate Athletics within the NCAA? 4. In the event that Intercollegiate Athletics receives an increase in its basic operating funds, what is the most effective way to allocate those funds? 5. Should the current system of placing sports in three tiers b for emphasis and support continue? Within the tiers of the system, how should sports be funded? 6. Should NKU consider adding another sport to the 13 it currently sponsors? To answer these questions the committed reviewed dozens of documents and past reports, and met more than 20 times during the 1999 spring and fall semesters. This committee commissioned two reports: Evaluation of the Positive and Negative Impacts and Ultimate Viability of Northern Kentucky University, and NCAA Division II Institution, Moving to NCAA I Status by R. Elaine Dreidame, retired Associate Athletic Director at the University of Dayton and a former NCAA Division I Vice President. The committee commissioned this report to help answer questions related to the determining the best position for NKU within the NCAA. Report to Intercollegiate Athletic Long-Range Planning Task Force Summarizing Results from Surveys of Community, Faculty/Staff, Former Athletes, and Students by Joan Ferrante and Leigh Cherni. The committed surveyed faculty, staff, students, former athletes and the community to learn about their perceptions and expectations of Intercollegiate Athletics. These two documents will be referred to frequently in this report and the entire documents can be found in Appendices C and D. For brevity they will be referred to as the Dreidame Report and the Ferrante-Cherni Surveys. This report also draws heavily on three other documents which are included as appendices. Comparison of NKU Scholarship Equivalencies with GLVC Members and the NCAA by Tom Kearns. (Appendix E) The Academic Character of Division I and II Institutions by Tom Kearns (Appendix F) Core Values and Assumptions of NKU Intercollegiate Athletics, 1998 (Appendix A) 43

44 Recommendation 1: Northern Kentucky University should endorse the revised statement of Assumptions and Core Values The committed carefully reviewed the assumptions and core values that were formalized in 1998 (see Appendix A). The committee formulated and extended the 1998 statement adding two new assumptions and seven new core values. The resulting statement is included in this report as Appendix B. The changes in this revision do not represent substantive changes in direction for Northern s athletic program; rather the additions reflect assumptions and values that have been operational for some time but never formalized (see pages 9-10 for a list of these changes.) Recommendation 2: Northern should reaffirm its commitment to an intercollegiate athletics program that is an educational experience (rather than an economic venture) and that makes the educational welfare of the student-athlete its highest priority. The University should continue its affiliation with Division II of the NCAA and attempt to provide the best possible program within the framework of that division. The University should take every opportunity to emphasize that its Division II affiliation, the level of competition it embodies, and the opportunities it provides to local student-athletes best suit the local and regional focus of the University s mission and environment. The consultant hired to advise the committee about NKU s best position within the NCAA recommended that the university maintain its Division II status.a There is a clear rationale for remaining in our current status at this time. First, NKU is in a very sound position in Division II (Dreidame Report, p.18). In spite of the fact that it is funded near the bottom in the Great Lakes Conference, it has over achieved its funding. One of the greatest strengths of NKU as a Division II institution is its ability to win and thereby qualify for the NCAA II national championships in a number of sports, some of them on a regular basis. It is this tradition of winning that brings Northern Kentucky University the media coverage and exposure it currently receives (Dreidame Report, p.15). As one indicator of NKU s success at the Division II level consider that the program had a Sears Director Cup ranking of 43 (out of 290 schools) at the end of the season. As of January 2000 NKU ranked 6 th. One major reason for recommending that NKU maintain its Division II status is financial. To reap any significant benefit from a move to Division I, NKU would have to join a reputable conference. The Midwestern Collegiate Conference is one example sited in the Dreidame Report. The budget figures for indicate that NKU would have to increase its annual athletic budget by approximately $2.2 million to match the average budgets of the seven institutions in that conference. According to findings in the Ferrante-Cherni Surveys, this is a financial obligation that most NKU students to do not wish to assume. Only about 27 percent of NKU students would be willing to pay a higher student fee to support a move to Division I and only 13 percent would pay $100 per semester. A student fee of roughly $100 per semester would be needed to generate the additional funds needed to be competitive in the Midwestern Collegiate Conference. In the nearby Division I Mid-Western Conference, the student fees for athletics at the Ohio schools range from $114 to $201 per semester. There are other important reasons beyond the financial for maintaining Division II status. First, NKU s educational mission is better represented among Division II than among Division I institutions. Northern is a regional institution a metropolitan university with the expressed goal of fostering the intellectual, social, economic, and civic vitality of the metropolitan region. The intercollegiate athletics program reflects this local/regional focus. Interest in local athletics drives the media attention that NKU athletics currently enjoys. By way of contrast Division I institutions strive for regional and national excellence and prominence. Thus transition to Division I status may likely involve dramatic changes in mission, in academic character, and in the way athletes are recruited (see rationale for Recommendation 3B for more on this.) a Northern has been an NCAA Division II member since its inception in the early 1970s and a Great Lakes Valley Conference member since

45 Second, there is support for Division II status among various constituencies. Results from the Ferrante- Cherni Surveys suggest that, while there is support for making a move to Division I, there is at least the same level of support for maintaining Division II status. Tables 1 and 2 show that a considerable percentage of faculty/staff (39%), former athletes (52%), students (30%), and community members (47%) believe that it is important to have a Division II college in the Greater Cincinnati/Northern Kentucky area. Likewise a significant percentage believe that it would be better if NKU was at the top of Division II than at the bottom of Division I/ Table 1: Responses to statement It is important to have a Division II college in the Greater Cincinnati/Northern Kentucky Area. Agree Disagree Don t Know Faculty/Staff 39% 21% 37% Former Athletes 52% 23% 23% Students 30% 22% 47% Community 47% 22% 30% Table 2: Responses to statement: It would be better if NKU were at the top of Division II than at the bottom of Division I. Agree Disagree Don t Know Faculty/Staff 52% 19% 26% Former Athletes 63% 23% 11% Students 31% 33% 35% Community 40% 31% 29% Recommendation 3A: The University should remain open to the possibility that the prestige and public image benefits that could accompany moving the intercollegiate athletics program to Division I may outweigh the loss of local focus and increased costs the move would entail. This is a judgment that is beyond the purview of this committee, the Athletic Department, and the Athletic Council. Prior to such a move, however, the University should ensure that a. Northern has competed successfully at the highest level of Division II, b. There is a place for Northern in an established Division I conference, c. The University is prepared to fund the program at at least an average level in that conference, d. There is convincing evidence of the benefits of such a move, e. The University remains committed to basic core values, in particular to items 1, 2, and 7 (see Core Values) and f. The need of current student-athletes and personnel are appropriately considered in the transition period. Recommendation 3B: An important and necessary component of any decision to go Division I should involve first establishing a committee to evaluate the transition experience of other institutions that have moved from Division II to Division I, to consult extensively with various campus constituencies, and to provide a financial analysis and transition plan. Recommendation 3A and part a-d of this recommendation are supported by the Dreidame Report which points out that if funded properly and positioned in a good Conference, Division I membership could do much to enhance the public image of the University among the individuals that follow athletics. Exposure on the ticker-tape score lines on ESPN II throughout the winter months, especially if NKU were winning the reported contests, could do much to enhance the national recognition of NKU. However, the report also points out that a move to Division I without adequate finding would put NKU at a serious disadvantage Without the infusion of significant new revenues, it is likely that the prior media coverage and exposure would be greatly reduced due to uneventful team performances, and any [media coverage] that would come about would likely be critical and/or negative (Dreidame Report p. 16). 45

46 The Dreidame Report recommends that to position NKU for a possible move to Division I, the Division II program, and especially men s and women s basketball, should be fully funded in order to make the university an attractive addition to a reputable Division I conference. Thus the goal of building the strongest Division II program is consistent with a possible future move to Division I. The Dreidame Report also recommends that NKU build a new athletics facility with increased office space, spectator capacity, playing and practice facilities, and locker rooms (p. 17). Part e of Recommendation 3A reflects the overwhelming commitment faculty, staff, former athletes, students, and the community have for an athletic program that encourages high graduation rates, maintains a sense of integrity, and support athletes who represent the school well. All respondents ranked these attributes as considerably more important than winning records or a national ranking. Part f and Recommendation 3B speak to the transition phase. In the event NKU pursues Division I status, the university cannot abandon the athletes and personnel who helped build the successful Division II program that makes such a transition possible. As one example, NKU must be prepared to help those athletes who cannot play at the Division I level find and transfer to programs best suited to meet their needs. A transition to Division I demands that NKU change the way it recruits athletes. To date approximately 80 percent of NKU student-athletes are local; that is, they come from within the tri-state region. Compared to NKU, both the University or Cincinnati and Miami University (Division I institutions) have significantly fewer local athletes (see Table 3). Table 3: Percent of Local and Regional Athletes Who Play at NKU, UC, and Miami Local Regional Outside Region International NKU 79% 18% 2% <1% Cincinnati 41% 38% 18% 4% Miami 21% 51% 25% 4% Note: Local means within approximately 60 miles of campus and regional means within approximately 260 miles of the University. This change in recruiting focus is important for several reasons: 1) NKU s mission is to expand opportunities for collegiate education in the Northern Kentucky region. This mission is consistent with a Division II mission. Division II competition is regionalized and Division II institutions serve the general public locally and regionally. This contrasts sharply with Division I philosophy that, by necessity, is regional and national in scope. 2) Interest in local athletes drives the media attention that NKU athletics currently enjoys. A transition to Division I status involves more than a change in the way athletes are recruited. It may also involve a change in an institution s academic character. Table 4 shows that on average Division II programs have 35.7 baccalaureate programs, 12.5 masters degree programs, and 2.4 doctoral programs. In contrast, the average Division I school has 60.1 baccalaureate programs, 42.3 masters degree programs, and 19.6 doctoral programs. Total athletic expenses average $1.6 million at Division II schools versus $10.3 million at Division I schools (For more on this see The Academic Character of Division I and II Institutions by Tom Kearns.) Table 4: Academic Character and Average Athletic Expenses of Division I and Division I Schools Average Average Average Number of Average Number of number of Baccalaureate Athletic Masters Doctoral Programs Expenses Programs Programs Division I $10.3 million Division II $1.6 million Recommendation 4: The current system of placing sports in three tiers for emphasis and support should be continued (see Footnote #2). Within the tiers of this system, University funding should be allocated strategically. a. As of first priority, all sports should be funded by the University to compete fairly within the conference; as an initial goal, scholarship equivalency funding for all sports should be funded at the conference average. 46

47 b. Beyond this priority the emphasis should be on correcting inequities and on funding team sports that have sustained successful programs and/or that could most benefit from modest funding increases. Decisions about which sports should receive this additional emphasis should be left to the athletic administration. Such decisions should weigh a sport s sustained and current success, as well as the local base for recruiting and outside financial support. c. As a long term goal, all sport programs should be funded to compete nationally. In making this recommendation we drew upon our core values and assumptions. For decades the athletic program has been guided by the assumption that the operating costs of intercollegiate athletics program should depend on University monies, not privately raised dollars. (Note: We have yet to realize this assumption as NKU s funding for scholarships comes from institutional dollars and from fundraising activities. Without money from fundraising NKU would be even further behind.) To be true to our core values we must assure that all of our athletes have a fair chance to compete. This basic fairness should have a higher claim for funding than further development of priority or signature sports. When all sports are adequately funded, the University should make decisions about which sports to further support, based on the potential benefits to the University. In making Recommendation 4 we also drew upon the information presented in Table 5 which shows NKU scholarship equivalencies in comparison to the GLVC opponent average and to NCAA Maximum scholarship Equivalencies averages. The table also shows the maximum number of scholarships permitted by NCAA regulations. Table 5: NKU Scholarship Equivalencies for All Sports in Comparison to GLVC Opponent Averages and NCAA Maximum Scholarships NCAA NKU GLVC NCAA Maximum Sport Scholarship Opponent Scholarship Scholarship Equivalencies 1 Equivalency Equivalency Equivalencies Averages Averages Men s Baseball Men s Basketball Women s Basketball Men s Golf Women s Golf ** ** Men s Soccer Women s Soccer Women s Softball Men s Tennis Women s Tennis Women s Volleyball Total Note: Funding for scholarships comes from institutional dollars and from fund raising activities. Without money from fundraising NKU would be even further behind. Recommendation 5: Before adding another sport(s), the current 13 sports should be adequately funded (see Recommendation #3). Any new sport should be funded to be competitive in conference competition. If and when funding becomes available the following steps should guide decisions about which sport(s) to add. a. The athletics program s compliance with the federal government Title IX law should be reviewed. The new sport should either improve or maintain NKU s compliance with Title IX. 47

48 b. Preference should be given to adding sports that are sponsored by the conference with which NKU is affiliated c. Results from annual interest surveys conducted with incoming freshmen to determine their interests in the different sports programs should also be used to help decisions about adding new sports. NKU has a long documented history of supporting women s athletic programs. In the past three years it has added two women s sports soccer and golf. The most recent facility built on campus was for women s softball. A recent interest survey and the Ferrante-Cherni Surveys have not documented any unmet interest in additional women s sports. If NKU moves to NCAA Division I status, an additional sport is required to meet minimum membership requirements. Based on the results of the 1997 incoming freshmen interest survey and the Ferrante-Cherni Surveys, the following new sports are most likely to attract support: track and field, men s football, women s gymnastics, men s ice hockey, and swimming. It is worth noting that respondents were given a list of sports and asked to indicate which five would be most likely to attract interest and support. Football was the clear, even overwhelming favorite. In fact, almost 50 percent of the students and community members surveyed named football as the sport they believed would attract the most interest and support. In light of the criteria listed in Recommendation 5, if NKU were to add football, it would have to find ways to expand opportunities for female athletes. This might involve some combination of capping the number of male athletes playing football and other existing men s sports, adding additional women s sports, and expanding the number of female athletes recruiting to play on existing female teams. 48

49 Faculty Athletics Representative (FAR) Job Description 1. Overview The NCAA requires that each member institution appoint a Faculty Athletics Representative to represent the institution and its faculty in the institution s relationships with the NCAA and its conference(s), if any. Qualifications are specified in the NCAA Bylaws, but duties are left to be determined by the member institution. The relevant legislation from the NCAA Constitution and Bylaws are provided in Section 2. Despite not prescribing duties in the Bylaws, the NCAA does impose some on the FAR; these are also listed in Section 2, as are some of the opportunities the organization presents for the FAR. The GLVC also requires a Faculty Athletic Representative with the specific charge to represent that institution at meetings of the Conference or at any other time necessary to conduct the business of the Conference. The FAR is the designated voting representative at GLVC meetings and either the FAR or the chair of our Athletic Council is required to certify before a student-athlete competes that he or she is academically eligible under requirements of NCAA Bylaw 14 (Eligibility: Academic and General Requirements) and under GLVC requirements. Section 3 provides the relevant GLVC legislation as well as lists of other conference obligations and opportunities inherent in the position. NKU defines the FAR position by assigning three specific duties: 1. to assist the athletic department in interpreting NKU, conference, and national governing body regulations; 2. to certify the academic eligibility of athletes; 3. to represent the University at conference and NCAA meetings. In practice the FAR has a fourth responsibility, shared with the University s Athletic Council but weighing more heavily on the FAR because of the increased involvement in intercollegiate athletics inherent in the FAR position: 4. to advise and assist the President and the Director of Athletics on any aspect of the Intercollegiate Athletics Program for which advice or assistance is requested. The relevant NKU regulations regarding the FAR position, and a list of obligations apart from NCAA and GLVC duties are included in Section 4. No list of opportunities is provided, but they are many and varied. To meet the responsibilities of the position the FAR must be informed and engaged. Whether or not the FAR personally verifies the many requirements for a student-athlete to be academically eligible to compete, he or she must know and understand the requirements completely and must be sufficiently engaged in the process to certify that they have been met. With regard to assisting the Athletic Department, representing the University, and advising the President and Director of Athletics, the FAR must not only know and understand the rules of the NCAA, conference, and institution, he or she must understand the culture of each of the three entities. This requires an ongoing active involvement with our intercollegiate program, engagement and participation in GLVC meetings governance, and informed voting at NCAA annual meetings. 2. The NCAA Role NCAA Constitution Faculty Athletics Representative A faculty athletics representative is a member of an institution's faculty or administrative staff who is designated by the institution's chief executive officer or other appropriate entity to represent the institution and its faculty in the institution's relationships with the NCAA and its conference(s), if any (see also Constitution 6.1.3). NCAA Bylaws Faculty Athletics Representative A member institution shall designate an individual to serve as faculty athletics representative. An individual so designated after January 12, 1989, shall be a member of the institution's faculty or an administrator who holds faculty rank and shall not hold an administrative or coaching position in the athletics department. Duties of the faculty athletics representative shall be determined by the member institution. 49

50 NCAA Obligations - Miscellaneous Must certify non-recruited status to exempt certain student-athletes from counting against financial aid limits (Bylaws and ) If institution reclassifies to Division I, must attend NCAA convention during four-year reclassification period Must submit any nominations for NCAA post-graduate scholarships Must administer, or arrange appropriate administration of, annual NCAA coaches certification tests Must administer, or arrange appropriate administration of, occasional NCAA student-athlete surveys Must administer General Amateurism and Eligibility Form for International S-As - Division II NCAA Opportunities - Miscellaneous Annual NCAA Convention in January Annual NCAA Compliance Seminars in May/June Annual FARA (Faculty Athletics Representatives Association) Forum in November Eligible to serve on NCAA Division II Management Council Eligible to serve on NCAA committees May be voting delegate at NCAA Convention May contact NCAA for rules interpretation May request Legislative Committee review of any NCAA staff interpretation May submit appeal of any Legislative Committee decision May represent institution at appeal hearings May submit eligibility appeals May submit eligibility waiver requests Will receive notification of a variety of NCAA activities and actions 3. The GLVC Role GLVC Constitution -- ARTICLE VI - INSTITUTIONAL REPRESENTATIVES 1. The Conference recognizes the importance of faculty/administrative participation and responsibility in the development and implementation of an effective intercollegiate athletic conference. Each member institution shall designate one faculty and/or administrative member as the Institutional Representative to represent that institution at meetings of the Conference or at any other time necessary to conduct the business of the Conference. This person shall be the NCAA Faculty Athletics Representative or someone eligible to serve in that position. 2. The Institutional Representative should be selected for a term of a significant number of years, so as to achieve continuity in carrying forth the conference academic principles and priorities, and to permit the development of experienced athletics leaders for both the conference and the NCAA. GLVC Constitution -- ARTICLE VII - VOTING DELEGATES Section A: Voting Charge The members of the conference shall be entitled to one vote each at meetings. The representative referred to in Article VI shall be the voting delegate at Conference meetings. The institution's chief executive officer, or his or her personal representative, shall be the voting delegate at meetings of the Council of Presidents. GLVC Bylaws ARTICLE IV - ELIGIBILITY Section A: Certification Before any student can compete in any intercollegiate contest, the Institutional Representative or the chair of the institution's committee that exercises institutional control over intercollegiate athletics, shall certify that the student is academically eligible under requirements of NCAA Bylaw 14 (Eligibility: Academic and General Requirements) and any additional requirements adopted by the Conference. Final determination of each aspect of academic eligibility must be made by the institutional personnel outside the athletics department in a process approved by the institution's chief executive officer. A copy of the certification form shall be sent to the Conference Commissioner. 50

51 GLVC Obligations Miscellaneous Must vote annually for three conference awards Richard F. Scharf Paragon Awards, Charles E. Bertram Alumni Award of Distinction Award, GLVC Hall of Fame and twice a year for another, the GLVC Scholar Athlete Awards in each sport; Voting for conference awards is an institutional obligation. If an institution's representative fails to vote according to conference regulations, the institution's nominees are not eligible to receive the award in question. Must attend winter, spring, and fall GLVC meetings Must hear disciplinary appeals as one of GLVC Institutional Representatives Must serve as conference vice-resident on a rotating basis GLVC Opportunities Miscellaneous Eligible to serve as GLVC president, vice-president, treasurer, or elected executive committee member Eligible to serve on GLVC committees May carry out institutional obligations to the conference, including award nominations and eligibility reports May propose conference legislation Will receive notification of a variety of GLVC activities and actions 4. NKU Role Athletics Council Constitution ARTICLE II PURPOSE AND RESPONSIBILITIES Section 1. Section 2. Section 3. The primary purposes and responsibilities of the Athletic Council are: (1) To recommend to the President policies for the operation of the Intercollegiate Athletics Program at Northern Kentucky University; (2) To monitor for the President the operation of the Intercollegiate Athletics Program to ensure compliance with the policies of the University, the NCAA, and the Great Lakes Valley Conference. Additional responsibilities may be described in the Athletic Council Bylaws or in approved policies. The Athletic Council will also advise and assist the President and the Director of Athletics on any aspect of the Intercollegiate Athletics Program for which its advice or assistance is requested. Athletics Council Constitution ARTICLE III MEMBERSHIP The composition of the Council shall be as follows: Section 1. The Athletic Council shall consist of twenty-one (21) members, six (6) of whom shall be ex-officio members, one (1) of whom shall be the Faculty Athletics Representative described in NCAA Bylaws 6.1.3, seven (7) of whom shall be other members of the university faculty, two (2) of whom shall be students of the university, three (3) of whom shall be administrators of the university, one (1) of whom shall be a representative of the Norse Athletics Club, and one (1) who shall be an alumnus of the University. Athletics Council Constitution ARTICLE IV OFFICERS Section 1. The officers of the Athletic Council shall be Chairperson, Vice-Chairperson, and Secretary, who, in addition to their other duties and along with the Faculty Athletics Representative shall constitute the Executive Committee to act in behalf of the Council between meetings. Athletics Council Bylaws ARTICLE I SELECTION OF MEMBERS Section 1. The members of the Athletic Council shall be selected by the following procedures:... The Faculty Athletics Representative shall be appointed by the President in accord with NCAA Bylaws and shall serve continuously on the Council until replaced by the President. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 51

52 Athletics Council Policies 1. Control and responsibility for the conduct of intercollegiate athletics at NKU is exercised by the institution through the office of the President (or his designee), Department of Intercollegiate Athletics, this Athletic Council, and the Faculty Athletic Representative. a. This Athletic Council is governed by its Constitution, Bylaws and Policies. b. The Faculty Athletic Representative is appointed by the University President. His/her responsibilities are to: i. assist the athletic department in interpreting NKU, conference, and national governing body regulations. ii. iii. certify the academic eligibility of athletes. represent the University at conference and NCAA meetings. (Refer NCAA Constitution and 6.1.3). 4. No student shall participate in intercollegiate athletics without formal, prior certification of his or her academic eligibility by the University Registrar and the Faculty Athletic Representative. "Participation" includes not only regularly scheduled intercollegiate contests but also scrimmages, practice games, exhibitions, intra-squad games, or any event in which the student is to be viewed as an athlete representing NKU. (Refer NCAA Bylaws ). NKU Obligations - Miscellaneous Serve on the Financial Aid Appeal Hearing Committee in any case involving athletic-based financial aid Serve on any Review Committee for appeals under Health, Alcohol, and Drug Education and Assistance Program policy Serve on any search committee for an Athletic Director Serve on the Awards Committee for Athlete of Distinction and Career Achievement awards Monitor and evaluate Compliance Director (this role is still being determined) NKU Opportunities - Miscellaneous Conduct investigations into violations of NKU, GLVC, and NCAA rules C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

53 Norse Athletics Club Board of Directors First Name Last Name Address City State Postal Code Home Phone Name Tim Becker 1170 Forest Run Dr. Batavia OH J. David Bender 11 Thomas Pointe Dr. Ft. Thomas KY James Bilbo 121 Ridge Road Ft. Mitchell KY Olivia Birkenhauer 8 Thelma Lane Wilder KY obirken@fuse.net Leon Boothe 1378 Collinsdale Ave. Cincinnati OH boothel@nku.edu Trena Bray 739 Smith Hiteman Alexandria KY tcbray01@fuse.net Pat Brennan 20 Walden Lane Ft. Thomas KY bobb46pb@cs.com Dennis P. Egan 2443 Cecilia Drive Villa Hills KY cacaward@aol.com Bethany Flick 420 Morris Road Ft. Mitchell KY bflick@blainepharma.com Theresa Gastright 2 Ft. Mitchell Avenue Ft. Mitchell KY tgastright@vlcpa.com Rick Geise Griffin Ind Alexandria Pike Cold Spring KY rgeise@griffinind.com Ken Heil 100 Industrial Road Cold Spring KY gogolf@fuse.net Tom Horan 16 Sentinel Dr. Wilder KY thoran@clearchannel.com Carol Kessling 63 Carrington Ft. Thomas KY cakessling@insightbb.com Bryson Lair 2883 Erie Avenue Cincinnati OH bplair@cbs.com Shannon Lewandowski 2434 Stonewall Trail Ft. Mitchell KY shannonlelah@yahoo.com Tom Lonneman P. O. Box Ft. Mitchell KY Fred Macke 625 N. Ft. Thomas Ave. Ft. Thomas KY Jane Meier 500 Nunn Drive BOKC KY meierj@nku.edu Kurt Moeller 413 Millrace Cold Spring KY moellerk@nku.edu Richard Murgatroyd 2402 Parrish Hill Lane Crestview Hills KY murgm@juno.com Tom New 1101 Madison Avenue Covington KY trn@newform.com Kenneth Ramey Bus. Ops. AC 616B NKU ramey@nku.edu Roger Rolfes 8649 Heritage Drive Florence KY rwr@edgewoodky.gov Charlet Schraeder 519 Telescope View, Ste. 203 Wilder KY Nathan Smith 97 West Maple Avenue Ft. Mitchell KY nsmith@sskcommunities.com Jack Snodgrass 9 Louis Circle Cold Spring KY jsnodgrass@campbellcountyky.org Alice Sparks 817 Squire Hill Dr. Crescent Springs KY alicesparks@aol.com Chris Stafford 4700 Logsdons Meadow Drive Liberty Township OH cstafford@corporex.com James Votruba President's Office AC 800B NKU Connie Ward 9726 Summer Hill Rd California KY wardc@fuse.net Jim Wiesmann 3006 Werk Road Cincinnati OH jimwesmann@pepsiamericas.com Jack Willenborg 3712 Feldkamp Cincinnati OH jwillenborg@fuse.net Ken Williamson 2442 Stonewall Trail Ft. Mitchell KY kwilliamson@hmstn.com C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 53

54 Norse Athletics Club Organizational Chart Jane Meier Athletic Director Kurt Moeller Associate Athletic Director for Olivia Birkenhauer Norse Athletics Club President Theresa Gastright VP-Special Projects Alice Sparks VP Major Gifts Roger Rolfes VP Membership Jack Willenborg VP Corporate Partners Connie Ward Asst. VP Special Projects Open Ass t VP-Major Gifts Open Ass t VP-Membership Dennis Egan Ass t VP-Corporate Partners 54 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

55 Norse Athletics Club Bylaws ARTICLE I NAME ARTICLE II PURPOSES This non-profit organization shall be known as Northern Kentucky University Norse Athletics Club (commonly referred to as Norse Athletics Club). Section 1. Section 2. Section 3. Section 4. To unite in an organized effort, the students, parents of past or present students, faculty, staff, friends and alumni of Northern Kentucky University who wish to express interest in the University and desire to serve it through their particular interest in Northern Kentucky University athletic programs. To solicit financial support for NKU Athletics' operating, scholarship, and capital needs in accordance with Northern Kentucky University, NKU Foundation, National Collegiate Athletic Association, and Great Lakes Valley Conference policies and procedures. To uphold the aims and policies of athletics for Northern Kentucky University, the National Collegiate Athletic Association, and the Great Lakes Valley Conference. To encourage the attendance at, and participation in, Northern Kentucky University Athletic activities. ARTICLE III MEMBERSHIP Section 1. Section 2. Section 3. Any student, parent of present or past student, member of the faculty or staff, alumnus, or friend of Northern Kentucky University who has a particular interest in the athletic programs of the University and their growth may be a member of the Norse Athletics Club. A member in good standing is a person or business which makes an annual contribution to the Norse Athletics Club in support of NKU Athletics. Levels of giving will be determined annually by the Norse Athletics Club Board of Directors. The Norse Athletics Club operates on a fiscal year starting July 1 and ending June 30 of the following year. The Board of Directors shall meet on a monthly basis. ARTICLE IV GOVERNMENT Section 1. The government of the Norse Athletics Club shall be vested in its Director and the Board of Directors. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 55

56 Section 2. The Director of the Norse Athletics Club shall be an appointed employee of Northern Kentucky University Athletics, responsible to the Director of Athletics, and responsive to the Vice President for Student Affairs and the Vice President for University Advancement. The Director shall be expected to be representative of and responsive to the needs and interests of the Norse Athletics Club Board of Directors. ARTICLE V DIRECTORS Section 1. The Board of Directors shall consist of persons interested in taking an active, leadership role in the direction of the Norse Athletics Club. These Directors shall be elected from nominees submitted by the Nominating Committee or persons nominated from the floor, provided the consent of any such person has been obtained in advance. The Nominating Committee shall make every effort to seek representation on the Board of Directors from throughout the counties of Northern Kentucky as well as south central Ohio and southeastern Indiana, using student enrollment and alumni residential figures provided by the University as a guide. The Nominating Committee shall solicit prospective candidates from the University President, Director of Athletics, and coaching staff, as well as their own business and personal contacts in forming its slate of nominees. Each Director shall: 1) attend meetings of the Norse Athletics Club Board of Directors 2) serve on committees of the Norse Athletics Club 3) contribute annually to the Norse Athletics Club and its special projects 4) promote the best interest of Northern Kentucky University Athletics in the community The Vice President for Student Affairs shall serve as a Director of the Norse Athletics Club ex-officio and shall serve on the Board for the duration of his/her employment as Vice President for Student Affairs at Northern Kentucky University. The Director of Athletics shall serve as a Director of the Norse Athletics Club ex-officio and shall serve on the Board for the duration of his/her employment as Director of Athletics at Northern Kentucky University. The Chair of the Athletic Council shall serve as a Director of the Norse Athletics Club ex-officio and shall serve on the Board for the duration of his/her term as Chair of the Athletic Council at Northern Kentucky University. 56 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

57 One member of the Board shall be a Northern Kentucky University student, and shall be appointed by the Athletic Director to represent the student body s interests. One member of the Board shall be a Northern Kentucky University Alumni Council representative, and shall be appointed by the Director of Athletics to represent the alumni interests. The Norse Athletics Club Director shall serve as a member of the Board of Directors of the Norse Athletics Club ex-officio and shall serve on the Board for the duration of his/her employment at Northern Kentucky University. He/she shall coordinate the activities of the Norse Athletics Club so as to conform to the policies, procedures, and goals of the NCAA, GLVC, and University. Ex-officio members of the Board of Directors shall have the privilege of representing their particular interests in Board discussions, but shall not have voting power. Section 2. Section 3. Section 4. Section 5. It is the responsibility of the Board of Directors to approve and oversee all fundraising activities, and to insure that acquisition of all revenues and payment of expenditures occur according to established policies and procedures of the University and/or the Northern Kentucky University Foundation, Inc. The chain of approval for all such actions which requires University approval is as follows: Board of Directors to Norse Athletics Club Director to Director of Athletics to Vice President for Student Affairs to President of the University. All by-law changes are effective upon approval by the President of the University. A vacancy on the Board of Directors may be temporarily filled by the Board until a successor shall be elected or until the President of Northern Kentucky University shall appoint a replacement for any vacancy among the institutional representatives. Monthly meetings shall be held at the call of the President of the Norse Athletics Club at the place and date specified in the call. Special meetings of the Board may be called by the President of the Norse Athletics Club, and shall be called upon the written request of one-third or more member of the Board. Notice of the time, place, and, in the case of a special meeting, the purpose thereof, shall be mail, , or facsimile by the Director of the Norse Athletics Club to each member of the Board not less than five (5) calendar days before the date specified for such meeting. Such notice shall be by mail, , or facsimile to each member at his/her address (last recorded with the Secretary.) Each Director shall be entitled to one vote, to be cast in person and not by proxy. Any proposal to come before the Board shall be deemed to be adopted upon the affirmative vote of the majority of the Directors present and voting. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 57

58 Section 6. Business relationships should not exist between the Norse Athletics Club and its Directors, the officers of the Board, its staff or members of the immediate families of any of the foregoing. In instances where a business relationship exists between any of the foregoing, (a) the facts and circumstances of each such business relationship shall be disclosed annually to the Board, and (b) the affected Director ARTICLE VI OFFICERS or officer shall remove himself/herself from any vote or use of his/her authority as a Director or officer that could further any such business relationship. Section 1. Section 2. The officers of the Norse Athletics Club shall consist of a Chairman of the Board, President, Vice President - Membership, Vice President - Corporate Partners, Vice President - Projects(Fund raising),vice President - Projects(Friend raising), and Vice President - Major Gifts, all of whom shall be elected from the Board of Directors. Also, assistant vice presidents will be elected for the following positions: Major Gifts, Corporate Partners, and Membership. Said officers, excluding the Chairman of the Board, shall be elected to serve for terms of two (2) years and until their successors shall have been elected. Upon the completion of the President's term, he/she will assume the responsibilities as Chairperson of the Board. Upon the first year of completion of the assistant level directors, they will then follow up as the vice presidents. All officers shall be elected from nominees submitted by the Nominating Committee or persons nominated from the floor, provided the consent of the nominated person has been obtained in advance. Election procedures shall conform to those described in Article VII, Section 2. Any officer may be removed from office by the affirmative vote of not less than two-thirds (2/3) of the members of the board. Section 3. A. CHAIRMAN OF THE BOARD shall serve as a member of and advisor to the Executive Committee. B. PRESIDENT shall preside at all meetings of the Norse Athletics Club and shall act as chair of the Board. The President shall be an ex-officio member of all committees, except the Nominating Committee. The President shall perform such duties as usually pertain to such office or as may from time to time to assigned to him/her by the Board. The President shall be directly responsible to the Board and shall report to the Board all important matters pertaining to the welfare of the Norse Athletics Club. C. VICE PRESIDENT - MEMBERSHIP shall, in the absence or incapacity of the President, perform the duties of that position. The Vice President - Membership shall be responsible for the overall development and direction of the Norse Athletics Club Annual Fund Drive, which shall be conducted in accordance with the policies and procedures of the University and its Foundation. 58 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

59 D. VICE PRESIDENT - CORPORATE PARTNERS shall, in the absence or incapacity of the Vice President - Membership, perform the duties of that position. The Vice President - Corporate Partners shall be responsible for the overall development and direction of the Norse Athletics Club Corporate Partners Program, which shall be conducted in accordance with the policies and procedures of the University and its Foundation. E. VICE PRESIDENT - PROJECTS shall be responsible for such projects as the Board deems appropriate. This position will have two V.P. s. One will be responsible for fund raisers (golf outing, women s walk) and the other for friend raisers (Meet the Norse, Tip-Off Luncheon, and Hall of Fame Inductions) F. VICE PRESIDENT - MAJOR GIFTS shall be responsible for overall development and direction of the Norse Athletics Major Gifts program, which shall be conducted in accordance with the policies and procedures of the University and its Foundation. ARTICLE VII. COMMITTEES OF THE BOARD OF DIRECTORS Section 1. The EXECUTIVE COMMITTEE shall consist of all officers of the Norse Athletics Club, NKU's Director of Athletics, and the Norse Athletics Club Director. The President shall be the Chair of the Executive Committee and said Committee shall have and exercise such authority as may be delegated to it by the Board of Directors in the management of the Norse Athletics Club; it shall maintain a continuous surveillance of the business and other affairs, plan and promote the activities of the Norse Athletics Club and shall have all powers of the Board of Directors between meetings of the Board. The Executive Committee shall also meet on a monthly basis one week prior to the Board of Directors meetings. Additional meetings may be called at the pleasure of the Chair. A Quorum for conduct of meetings of the Executive Committee shall consist of a majority of members. Section 2. APPOINTMENT AND TENURE OF STANDING COMMITTEES. The President shall appoint annually standing committees and such special committees as may be authorized by the Board for such period as may be necessary. Committee members shall serve until the designation of their successors, except as otherwise provided herein. The chair of each committee shall be a member of the Board. Other committee members may be appointed from among the membership and, with the exception of ex-officio members and consultants, shall be entitled to vote at committee meetings. A. NOMINATING COMMITTEE. The nominating committee shall be a C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 59

60 standing committee of the Norse Athletics Club. The President shall appoint annually three (3) members from among the members of the Board, one of whom shall be designated as chair. This committee shall have responsibility for nominating candidates for those directorships on the Board required to be filled at the annual meeting and any additional vacancies then existing, and for the various offices of the Board. It shall evaluate the participation of members of the Board who are eligible for reelection; analyze the composition of the Board and future needs; solicit, evaluate, recruit, and select candidates to serve as directors; and nominate one candidate for each directorship to be filled for the coming year. A list of nominees for director shall be presented to the membership of the Norse Athletics Club at its annual election meeting and a list of nominees for officers for the Board shall be presented to the Board at its annual election meeting. The Nominating Committee shall also make recommendations to the Board for filling vacancies which occur between annual meetings. B. MEMBERSHIP COMMITTEE. The Membership Committee shall be a standing committee of the Norse Athletics Club. The President shall appoint annually committee members from among the members of the Board. The Vice President - Membership shall serve as chair. This committee shall have responsibility for developing and directing a comprehensive annual membership giving program for NKU Athletics, including a membership renewal campaign as well as the compilation of a new member prospect list, cultivation of members and prospective members, solicitation of prospects, and any other effort required to solicit individual memberships. C. CORPORATE PARTNERS COMMITTEE. The Corporate Partners Committee shall be a standing committee of the Norse Athletics Club. The President shall appoint annually committee members from among the members of the Board. The Vice President - Corporate Partners shall serve as chair. This committee shall have responsibility for developing and directing a comprehensive sales program for Corporate Partnerships with NKU Athletics, including the compilation of a prospect list, cultivation of prospects, solicitation of prospects and any efforts required to maintain Corporate Partners. D. MAJOR GIFTS COMMITTEE. The Major Gifts Committee shall be a standing committee of the Norse Athletics Club. The President shall appoint annually committee members from among the members of the 60 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

61 Board. The Vice President - Major Gifts shall serve as chair. This committee shall have responsibility for developing and directing a comprehensive gifts program with NKU athletics, including the compilation of a prospect list, cultivation of prospects, solicitation of prospects and any efforts required to solicit major gifts. E. MARKETING COMMITTEE. The Marketing Committee shall be a standing committee of the Norse Athletics Club. The President shall appoint annually committee members from among the members of the Board. The President will appoint a chair. This committee shall have the responsibility for developing and directing a comprehensive marketing and promotion plan for the Norse Athletics Club including cultivation of prospective members at home athletics events (President guests), fund and friend raising events (hospitality, Meet The Norse Night), and Northern Kentucky Chamber of Commerce events. This committee will work closely with the Membership, Corporate Partners and Major Gifts Committee and the Norse Golf Outing and Women s Walk committees to advance the visibility and viability of the Norse Athletics Club. ARTICLE VIII. OPERATING PROCEDURES Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. All funds raised in support of intercollegiate athletics must be deposited in a restricted account in the University Foundation and be designated the Norse Athletics Club Account. Funds raised in support of a specific sport may be earmarked for that sport exclusively. Administrative control of the funds will be under the auspices of the University at all times. Expenditure requests must be approved by the Director of Athletics and the University Vice President for Student Affairs. Regular reports on the collection and expenditure of funds will be made available to any and all responsible groups. All fiscal procedures must be in accordance with regular University accounting practices. Regulations of all affiliated associations (i.e. NCAA, GLVC) will govern all decisions, procedures, and policies. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 61

62 ARTICLE IX AMENDMENTS Section 1. These by-laws may be amended at any Board meeting by a majority vote of all members of the Board of Directors, provided that all members of the Board shall have a two (2) week prior written notice of such meeting plainly stating the amendment to be considered. ARTICLE X DISSOLUTION Should the Norse Athletics Club ever be dissolved by either voluntary or involuntary action, all funds on hand at the date of dissolution shall immediately be paid to and become property of the NKU Foundation, Inc., to be used by it for the general purpose of said Foundation. ARTICLE XI SPHERE OF ACTIVITY Northern Kentucky University Athletics, as a member of the NCAA, shall adhere fully to their constitution, by-laws, rules, regulations and procedures. Selection of student-athlete recipients and the general management of the University's athletic program shall be under the direction of the Athletic Department. The policies of the Norse Athletics Club shall be consistent with those of the University as the University is responsible for the actions per Article 2.1 of the NCAA Constitution to wit: Article 2.1 Principle of Institutional Control and Responsibility Responsibility for Control. It is the responsibility of each member institution to control its intercollegiate athletics program in compliance with the rules and regulations of the Association. The institution s chief executive officer is responsible for the administration of all aspects of the athletics program, including approval of the budget and audit of all expenditures. Scope of Responsibility. The institution s responsibility for the conduct of its intercollegiate athletics program includes responsibility for the actions of its staff members and for the actions of any other individual or organization engaged in activities promoting the athletics interests of the institution. 62 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

63 Compensation for Outstanding Achievement Following is recommendations for outstanding achievement of Northern Kentucky University athletics teams. Rating Category A A B B B B B C C C C C C Sports Category Men s Basketball Women s Basketball Men s Baseball Women s Volleyball Men s Soccer Women s Soccer Women s Softball Men s Cross Country Women s Cross Country Men s Golf Women s Golf Men s Tennis Women s Tennis Rating Category is based on the present sport tier system. Coaches will receive only the highest award, excluding National Coach of the Year. Award Categories A B C NCAA National Championship Head Coach 4,000 3,000 2,000 NCAA National Finalist Head Coach 3,000 2,000 1,000 NCAA Final Four 2,000 1, NCAA National tournament* - Head Coach 1,500 1, National Coach of the Year 1,000 1,000 1,000 * Team advances past the regional tournament to the national tournament. Effective: C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 63

64 Approval of Fund Raising Activities Policy for Soliciting, Accepting, and Processing Gifts from Private Sources The University will actively solicit support from private sources so long as the gifts requested and received can be justified as directly supporting the legitimate programs and activities of the University consistent with the University mission, goals, and objectives. A gift is defined as a gratuitous transfer of any kind of property, real or personal, which may be contributed for any restricted or unrestricted purpose by donors from the private sector (individuals, partnerships, foundations, corporations, and non-governmental organizations). A gift may take the form of cash, securities, gifts-in-kind, bequests, insurance policies, trusts and annuities. All fund raising programs shall be initiated by NKU upon approval by the Vice President for University Advancement. All offices of NKU including faculty, staff, students, student organizations and ancillary support units have the responsibility of coordinating and clearing all fund raising from private sources before-the-fact with the Office of University Development, with exception of grant/contract requests that which are submitted to the Office of Research Grants and Contracts via the standard NKU procedures. Provided is the form to be used to apply for permission to conduct private fund raising activities. Complete the form and submit to Kurt Moeller. 64 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

65 PROPOSAL FOR TEAM FUND RAISER TEAM PURPOSE OF EVENT PROPOSED DATE(S) FOR EVENT NAME OF EVENT DETAILS OF HOW EVENT WILL RUN ESTIMATED COSTS ESTIMATED NET GAIN FROM EVENT POTENTIAL SPONSORS/MAJOR CONTRIBUTORS & TARGET AUDIENCE OF EVENT Please submit for prior approval. Development Approval Athletic Director Approval Ass t Vice President for Development Approval Date Date Date C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 65

66 In-Kind Donation Dear Donor: NKU Foundation, Inc. would like to acknowledge your Gift-In-Kind. We will issue an acknowledgment letter for your tax purposes, upon receiving the information listed below. Company Name: Contact Name/Title: Signature: Gift Value: $ Please provide detailed description of items donated: To be used for: Please complete and return this form with your in-kind gift to: University Development Nunn Drive, AC 221 Northern Kentucky University Highland Heights KY Approved By: Questions? Call Thank you for your Support! Northern Kentucky University is an equal opportunity institution 66 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

67 Hotel Rooms/Banquet Services, etc. Contributed by Dates facilities and/or services provided Used by Purpose of use Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value Consumable products Contributed by Description of product provided Dates provided or consumed Purpose of use Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value Equipment Use Contributed by Description of equipment use provided Date of period provided Purpose of use Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value Professional Services Contributed by Description of services provided Dates provided Purpose of use of services Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value NKU Foundation, Inc. Recordkeeping Guidelines for Gifts-in Kind There may be other types of gifts-in kind not specifically anticipated by these guidelines. The basic elements of recordkeeping which apply to all such gifts are: Who contributed What was contributed When was it contributed Institutional purpose served Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 67

68 NKU Foundation, Inc. Recordkeeping Guidelines for Gifts-in Kind Recordkeeping Guidelines The following recordkeeping guidelines are recommended by NKU Foundation management for certain gifts-in-kind: Meals Contributed by Date provided Place provided Purpose, including who attended Number of meals provided Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value Use of automobiles Contributed by Make and Model Usage log, including Dates of use Purpose of use Used by Travel to/from Mileage begin/end Period of use or total mileage Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value Airline Tickets Contributed by Number of tickets Dates of use Travel to/from Used by Purpose of use Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value Mobile Phones Contributed by Dates or period provided Number of phones provided Number of airtime minutes provided Purpose of use Value of quid pro quo Value of contribution (net of quid pro quo) Method of determining value 68 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

69 NKU Foundation, Inc. Recordkeeping Guidelines for Gifts-in Kind Background CASE Management Reporting Standards describes gifts-in kind as follows: Gifts-in-kind are non-cash donations of materials or long lived assets. Gifts of materials or long-lived assets that serve the purpose of the institution should be reported at the face (fair market) value. Gifts-inkind might include such items as equipment, software, printed materials, food or other items used for hosting dinners, etc. For items such as equipment or software, report the educational discount value that is, the value the institution would have paid had it purchased the item outright from the vendor. CASE Management Reporting Standards describes certain quid pro quo transactions as follows: The IRS defines a quid pro quo gift as a payment made partly as a contribution and partly in consideration for goods and services provided to the payer by the donor organization. The value of the benefits, or premiums the donor receives is a key factor in determining the amount of the actual gift. The IRS tax rules on quid pro quo contributions provide guidance on this issue. For quid pro quo contributions, report only the amount of the contribution that exceeds the value of the benefits the donor receives from the institution in return for the gift. For such contributions, these standards follow the IRS tax rules regarding tax deductibility of quid pro quo contributions. A gift is donated in nature; it is bestowed voluntarily and without expectation of any tangible compensation. A contract carries an explicit quid pro quo relationship between the source and the institution. Reports should not include contract revenue. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 69

70 IRS Meal or Entertainment Form MEMORANDUM TO: All Foundation Account Holders DA: November 10, 2003 RE: IRS Meal or Entertainment Form In order to ensure compliance with the Internal Revenue Service and to ensure the protection of the Foundation and the person requesting payment, please be sure that the attached form is accompanying all Request for Check forms or purchase requisitions for each event per payee whenever business meals and/or entertainment expenses (object code 3330) are being processed. Stapled to the IRS form, should be the original receipts taped to an 8-1/2 x 11 sheet of paper. If paying by credit card, the original receipt listing the goods or devices received must be submitted along with the method of payment (credit card) receipt. Paperwork submitted to Accounting for processing that does not have the proper documentation attached as outlined above will be returned to the requesting department, thus delaying payment processing. It is very important that receipts for business expenses associated with meals or entertainment are always provided and the event is properly documented on the IRS form. You can use the attached form as your master copy and duplicate as needed. Please contact the Foundation Coordinator, at if you need additional assistance in completing the attached form. Thank you for your continued cooperation. C: John Bailey Attachment 70 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

71 IRS DETAIL DOCUMENTATION FORM FOR PAYMENT OF MEAL OR ENTERTAINMENT EXPLANATION OF BUSINESS PURPOSE SERVED PAYEE: AMOUNT: BUSINESS EXPENSE CLASSIFICATION MEAL/ENTERTAINMENT: DATE: TIME: PLACE: NAMES OF ATTENDEES: (attached additional sheet if necessary) BUSINESS RELATIONSHIP(S) BETWEEN EMPLOYEE AND GUEST(S): VERIFICATION OF ATTENDEE: (signature) INSTRUCTIONS: 1. To be completed when charging business meal and entertainment expenses to an NKU Foundation account and using object code One form per event per payee. 3. All expenses that are being submitted for reimbursement must be accompanied by original receipts taped to an 8-1/2 x 11 piece of paper. 4. Prepare a REQUEST FOR CHECK form. 5. Attach this form and all original receipts with the REQUEST FOR CHECK form, then obtain the appropriate approval signatures. The NKU Foundation, Inc. will follow Northern Kentucky University s policies and procedures regarding reimbursement of business related expenses. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 71

72 Signage Policy In an effort to increase funding for the operating and scholarship budgets for the respective sports programs, the following guidelines have been established for coaching staff members to sell signage. Each athletics staff member may sell venue signage, excluding lighted signage, to be placed in Regents Hall, Friendship Baseball Field, the Frank Ignatius Grein Softball Complex, and Joyce E. Yeager Tennis Complex. 1. Before prospective businesses or individuals can be contacted, athletics staff is required to request in writing prior approval from the Associate Athletics Director for Development in consultation with the Office of University Advancement. 2. The location, specifications, i.e., type, size and copy, and cost of each sign will be determined by the Associate Athletics Director for Development in consultation with the Director of Athletics. 3. The length of each signage contract will correspond with the regular university fiscal calendar of July 1 to June The Associate Athletics Director for Development will be responsible for overseeing the ordering, installing and maintaining the signage in accordance with this policy and University regulations. 5. The entire revenue, less cost to make or update each sign, will accrue to the respective sport program. The revenue will be divided with at least 50% of each transaction designated toward the respective sport scholarship budget and the remaining percent of funds will be placed in the respective sport operating budget. 6. The appropriate approval, contract and other pertinent forms must be completed before the revenue will be released to the respective sport scholarship and operating budgets. The length and terms of this policy will be determined by the Director of Athletics in consultation with the Vice President of Student Affairs and the Office of University Advancement. 72 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

73 Norse Athletics Club Signage Approval Form A. Prospective Business/Individual: B. Advertisement purchased/location Venue Cost Purchase Regents Hall $1,250 $ Baseball Field $600 $ Softball Field $600 $ Soccer Field $400 $ (Town & Country) Tennis Courts $400 $ 3 Signage Package* $2,000 $ 4 Signage Package** $2,200 $ Total $ * = 3 Venues of Choice ** = 4 Venues of Choice C. Budget Allocation Percentage Actual Allocation Scholarship $ Operating $ Requested by: Approved by: Athletics Staff Member Date Asst. AD for Development Date C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 73

74 Norse Athletics Club Signage Specifications Venue signage at Northern Kentucky University sporting events provides businesses or individuals with a unique advertising opportunity. Signage provides highly visible advertising for a business or service year-round. The revenue generated will be used to supplement scholarship and operating budgets of the NKU Intercollegiate Athletic Program. Regents Hall ($1,250) Bill Aker Baseball Complex ($600) Frank Ignatius Grein Softball Field ($600) Soccer Field ($400) (Town & Country) 3 x 4 Maximum 4-color with logo and copy 3 x 4 Maximum 4-color with logo and copy 3 x 4 Maximum 4-color with logo and copy 3 x 4 Maximum 4-color with logo and copy The Joyce Yeager Tennis Complex ($400) 3 x 4 Maximum 4-color with logo and copy 3 Signage Package ($2,000) 3 of the above venues at a discounted price 4 Signage Package ($2,200) 4 of the above venues at a discounted price NKU s Associate Athletic Director of Development must approve all signage logo and copy. 74 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

75 Delta Air Lines, Inc. Flight Policy Delta Air Lines Ticket Authorization Certificates If Delta Airline tickets are made available the following individuals are eligible to receive a Delta Air Lines Authorization Certificate. The certificates should be used for professional development, postseason travel or recruiting. There is only a limited number available. Requests will be handled on a case by case situation. Michael Anderson Steve Kruse Danielle Zimmerman Todd Asalon Daryl Landrum Nancy Winstel John Basalyga David Marshall David Bezold Noriko Masamoto Carlos Chia Kurt Moeller Geoff Crawford Don Owen Scott Eaton Matt Schmidt Matt Elrod Bob Sheehan Chris Hafling Frank Shipley Molly Hutson Chrissy Soards Mary Kirk Kathy Stewart 1. See Jeanne Papania for your TICKET AUTHORIZATION redeemable for your ticket at any Delta Air Lines City Ticket Office or airport location. 2. Jeanne will type your name or your designee s name on the certificate (non-transferrable) and give you an instruction card. You or your designee will sign the certificate. 3. Follow the instructions on the card and the certificate (full terms and conditions are explained). 4. This coupon can be used to depart from any of the 48 States or fly to any of the 48 States & Canada. The air travel is limited to Delta and Delta Express, not Delta Connection commuter flights. 5. Reservations may be made at any time. After the reservation is made, the certificate must be exchanged for a ticket no later than 14 days. Make your reservation as far in advance as possible. There are limited seats available for this type of certificate on each flight. 6. If you are having a difficult time in making a reservation at the time you need, let me know. On rare occasions, we can contact Delta Air Lines, Inc. to intercede for us. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 75

76 David Lee Holt NKU Athletics Hall of Fame By-Laws ARTICLE I NAME The official name of this organization is "The David Lee Holt NKU Athletics Hall of Fame". ARTICLE II PURPOSE The purposes of the David Lee Holt NKU Athletics Hall of Fame are: 1. To honor and give lasting recognition to former student-athletes and other individuals who have distinguished themselves in the field of athletics, either by virtue of their performance on the athletic teams representing the University or by outstanding contributions on behalf of NKU Athletics. 2. To promote continuing interest in the Northern Kentucky University Athletics program by reminding the public, through announcements and displays, of those individuals instrumental in the development and success of NKU's athletic traditions. ARTICLE III HALL OF FAME COMMITTEE After induction of Charter members into the Athletic Hall of Fame, the Hall of Fame Committee will determine policy and select future members. Section 1 Hall of Fame Committee Membership: The Committee will consist of 15 members, all with voting privileges: 1. NKU Athletics Director, ad hoc 2. NKU Sports Information Director, ad hoc 3. NKU Faculty Athletics Representative, ad hoc 4. NKU Alumni Director or Alumni Office representative 5. NKU Alumnus - more than 10 years since leaving the University as a student 76 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

77 6. NKU Alumnus - less than 10 years since leaving the University as a student 7. Chairperson or member of the NKU Athletic Council 8. NKU Foundation Representative 9. Current NKU Student-Athlete Representative 10. Norse Athletics Club President or Representative 11. Media Representative 12. Prior Hall of Fame Recipient 13. At-Large 14. At-Large 15. At-Large The three (3) At-Large Representatives will be chosen to maintain overall diversity in committee membership. Section 2 Committee Chair 1. The Athletics Director may serve as the chair of the committee, or may appoint another committee member as chair. Section 3 Selection of Committee Members: 1. The three (3) ad hoc members serve as long as they hold their position. The other twelve (12) members serve four year terms, with six (6) terms expiring after each biennial induction. The Athletics Director, based on appropriate input from constituent groups, will recommend committee appointments to the University President, who shall appoint the committee. 2. Members may serve two consecutive four-year terms and can be reappointed subsequently after a two-year absence from the committee. Section 4 Meetings: 1. Meetings will be called by the Chairperson. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 77

78 Section 5 General Restriction: 1. No one shall be eligible for selection to the Hall of Fame while serving on the Hall of Fame Committee. ARTICLE IV QUALIFICATIONS FOR MEMBERSHIP IN THE ATHLETICS HALL OF FAME Section 1 Qualifications of Student-Athletes: 1. An athlete becomes eligible for nomination to the Hall of Fame five (5) years after leaving Northern Kentucky University as a student. 2. An athlete must have graduated or left NKU "in academic good standing". 3. An athlete must have participated in the athletics program a minimum of two years. Section 2 Qualifications of Others: 1. Individuals who have had an outstanding career and have had a direct and significant impact on NKU's athletics program are eligible for consideration. 2. A NKU staff or faculty member is not eligible for consideration until his/her direct service to the intercollegiate athletics program is ended. Section 3 General Qualifications: 1. While athletic achievement and involvement is of prime importance, moral character and good citizenship of student candidates during both undergraduate and post-graduate years are to be considered. Section 4 General Qualifications: 1. At no time will former student-athletes comprise less than 75% of the total Hall of Fame membership. ARTICLE V SELECTION OF MEMBERS OF ATHLETICS HALL OF FAME Section 1 Number of Selections: 1. A maximum of six (6) Charter member inductees will be made the first year. 2. A maximum of six (6) inductees will be presented biennially, thereafter. 78 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

79 Section 2 General Nomination Guidelines: 1. There shall be no limit set on the number of times a person may be nominated for the Hall of Fame. 2. Anyone may submit nominations in writing to the Athletic Director either on the official nomination form or in a letter. The nominator shall provide sufficient information documenting the nominee's qualifications. Section 3 Voting Guidelines: 1. A nominee must receive a two-thirds majority of the voting members of the Hall of Fame Committee to be selected into the NKU Athletics Hall of Fame. 2. If the number of nominees who receive a two-thirds majority vote is more than six, a second ballot will be used to determine the inductees. Section 4 Waiver Guidelines: 1. Selection criteria and other guidelines for student-athletes and other individuals may be waived by a 75% vote of the Hall of Fame Committee when exceptional circumstances warrant. ARTICLE VI ANNOUNCEMENT AND RECOGNITION OF ATHLETICS HALL OF FAME INDUCTEES Section 1 General Announcement Guidelines: The announcement of those selected for induction into the Hall of Fame shall be made in a special release to the news media and university community by the Sports Information Director. Section 2 General Induction Guidelines: 1. All inductees will be inducted at an appropriate ceremony or other special event approved by the Hall of Fame Committee. 2. Induction ceremonies will be held during basketball season. Section 3 General Award Guidelines: 1. Two identical plaques shall be made to honor each inductee. One plaque will be presented to the inductee and one plaque will be on prominent display in a special place designated for Hall of Fame plaques. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 79

80 ARTICLE VII SPECIAL AWARDS The Hall of Fame Committee may, by a two-thirds vote, institute other awards to individuals or organizations whose involvement or commitment to the NKU Athletics program merits recognition. ARTICLE VIII AMENDMENTS These Bylaws may be amended at any time by a two-thirds vote of the Hall of Fame Committee and the approval of the President of the University C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

81 David Lee Holt NKU Athletics Hall of Fame Sponsored by the Norse Athletics Club Nomination Form The Hall of Fame was instituted to honor and give lasting recognition to former student-athletes and other individuals who have distinguished themselves in the field of athletics, either by virtue of their performance on the athletic teams representing the University or by outstanding contributions on behalf of NKU Athletics. Eligibility -- Student Athletes Former student-athletes are eligible five years after leaving from Northern Kentucky University. They must have graduated or left in academic good standing. Eligibility -- Others Individuals who have had an outstanding career and have had a direct and significant impact on Northern Kentucky University's athletics program are eligible for consideration. NKU staff and faculty are eligible when their tenure in office is ended. Nominee's Name: Nominee's Home Address: Nominee's Home Phone Number Nominee's Work Phone Number Category: Former Student-Athlete Other Please enclose a summary on one typewritten page describing why you believe this individual is deserving of induction into the David L. Holt NKU Athletics Hall of Fame. Please provide information about yourself below: Nominated by: Phone: Address: City: State: Zip Code: Nominations are due to NKU's Athletics Director at least 10 days prior to the nomination committee's meeting in October. Return to: Jane Meier, Athletics Director, Northern Kentucky University, 500 Nunn Drive, Highland Heights, KY (fax); (office) C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 81

82 Athletics Staff Meetings Various types of athletics staff meetings will be held during the academic year. The main meeting scheduled for August 18, 2008 is mandatory for all athletics staff. Entire Staff -- These meetings are mandatory for all full-time athletics staff members. Monday, August 18 BOK Victor s Veranda 6:00 PM 7:00 PM Monday, September 8 SU :00 AM Monday, September 29 SU :00 AM Monday, October 20 SU :00 AM Monday, November 10 SU :00 AM Monday, December 1 SU :00 AM Monday, January 12 SU :00 AM Monday, February 2 SU :00 AM Monday, February 23 SU :00 AM Monday, March 23 SU :00 AM Monday, April 13 SU :00 AM Monday, May 11 SU :00 AM Administrative Staff Meeting The Senior Associate Athletics Director for Administration, Associate Athletics Director for Development, Senior Woman Administrator, Associate Athletics Director for Sports Medicine and Risk Management, Assistant Athletic Director for Compliance and Student-Athlete Services, and Sports Information Director will meet the following dates, times and locations. The schedule is as follows: Monday, August 18 BOK Victor s Veranda 6:00 PM 8:00 PM Monday, August 25 BOK Conference Room 11:00 AM Monday, September 22 BOK Conference Room 11:00 AM Monday, October 13 BOK Conference Room 11:00 AM Monday, November 3 BOK Conference Room 11:00 AM Monday, November 24 BOK Conference Room 11:00 AM Monday, January 5 BOK Conference Room 11:00 AM Monday, January 26 BOK Conference Room 11:00 AM Monday, February 16 BOK Conference Room 11:00 AM Monday, March 16 BOK Conference Room 11:00 AM Monday, April 6 BOK Conference Room 11:00 AM Monday, May 4 BOK Conference Room 11:00 AM Coaches All head and assistant coaches including volunteer coaches should attend. Part-time coaches are encouraged to attend the entire staff and coaches meetings. Scott Eaton is responsible to keep part-time coaches informed of what was discussed and solicit input. Monday, August 18 BOK Victor s Veranda 6:00 PM 8:00 PM Monday, September 15 SU :00 AM Monday, October 27 SU :00 AM Monday, November 17 SU :00 AM Monday, February 9 SU :00 AM Monday, March 30 SU :00 AM Monday, April 20 SU :00 AM 82 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

83 Anderson, Michael Asst. Sports Information Director 244 Meadow Trail Dr. Highland Heights, KY BOK 133J, x7659 H: C: Spouse: Lillian Asalon, Todd Men's Baseball Coach 1107 Betty Lane Cincinnati, OH AHC 223, x6474 H: C: Spouse: Penny Basalyga, John Men's Soccer Coach 8524 Denallen Cincinnati, OH AHC 222A, x H: C: Spouse: Linda Bezold, Dave bezoldd@nku.edu Men's Basketball Coach 729 Sage Hill Drive Taylor Mill, KY BOK 131C, x5192 H: C: Spouse: Lisa Busener, Eric ebusener@yahoo.com Asst. Men's Soccer Coach 502 St. Joseph LN #62 Cincinnati, OH AHC 222A, x H: C: Spouse: Athletic Department Staff Directory Chia, Carlos chia@nku.edu Women's Volleyball Coach 909 High Knoll #76 Villa Hills, KY AHC 222B, x6372 H: C: Spouse: Craig, Luanne craigl@nku.edu Asst. to Kurt Moeller 823 Fairlane Road Butler, KY BOK 133C, x6639 H: C: Spouse: Rick Crawford, Geoff gcrawford3@cinci.rr.com Men's & Women's Tennis Coach 2396 Bretton Drive Cincinnati, OH AHC 259, x5193 H: C: Spouse: Kate Downer, Tim downert@nku.edu Staff Photographer 70 Hidden Valley Drive #75 Highland Heights, KY AHC 255, x H: C: Spouse: Dunlevy, Brad brad@metersandmiles.com Asst. Men's & Women's Cross Country Coach Cold Spring, KY AHC 250, x5193 H: C: Spouse: Whitney Eaton, Scott eatons@nku.edu Assoc. AD/Administration 2167 Memorial Parkway Ft. Thomas, KY AHC 250A, x6539 H: C: Spouse: Kathy Elrod, Matt elrodma@nku.edu Asst. Men's Basketball Coach 3072 Balsam Ct. Edgewood, KY BOK 131L, x5140 H: C: Spouse: Fachman, Molly Asst. Softball Coach 1619 Bakewell Street Covington, KY AHC 252, x5939 H: C: Spouse: Gregg, Chip mgregg7@insightbb.com Asst. Softball Coach 5463 Stone Hill Drive Taylor Mill, KY AHC 252, x5939 H: C: Spouse: Gruelle, Terry tgruelle@aol.com Asst. Women's Soccer Coach 76 Burney Lane Ft. Thomas, KY AHC 256, x7742 H: C: Spouse: C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 83

84 Hafling, Chris Marketing Director 312 Division St. Erlanger, KY BOK 133D, x7665 H: C: Spouse: Harris, Daren Cheerleading Coach 1930 Florence Pike Burlington, KY AHC 250, x5193 H: C: Spouse: Hensley, Chad Sports Information grad. Asst Oak-Woodcrest Highland Heights, KY BOK 133H, x5470 H: C: Spouse: Hilvert, Jennifer Asst. Cheerleading Coach/Spirit Coordinator 836 Sandstone Ridge Cold Spring, KY AHC 129, x6191 H: C: Spouse: Holmes, Elizabeth Asst. Women's Volleyball Coach 1409 Aspen Pines Newport, KY AHC 222B, x6372 H: C: Spouse: Hutson, Molly Assoc. AD/Risk Mgmt./Athletic Trainer 47 Carran Drive Lakeside Park, KY BOK 126B, x1487 H: C: Spouse: Kruse, Steve Men's & Women's CC Coach 66 Lockwood Ft. Thomas, KY BOK 133, x5193 H: C: Spouse: Kate Landrum, Daryl Men's & Women's Golf Coach 210 Maple Ridge Crittenden, KY AHC 254, x5193 H: C: Spouse: Becky Marshall, David Asst. Men's Basketball Coach 3072 Queen City Avenue Cincinnati, OH BOK 131A, x1929 H: C: Spouse: Tara Masamoto, Noriko Asst. Athletic Trainer 830 Alexandria Pike Ft. Thomas, KY BOK 126A, x1489 H: C: Spouse: Brad McFarland, Don hools.us Asst. Men's Basketball Coach 1882 Mountainview Court Florence, KY BOK 131B, x5192 H: C: Spouse: Cindy Meier, Jane Athletic Director 3086 Magnolia Court Edgewood, KY BOK 133F, x5631 H: C: Spouse: Steve Moeller, Kurt Assoc. AD for Development 413 Millrace Drive Cold Spring, KY BOK 133E, x6632 H: C: Spouse: Jen Moreland, Scott Asst. Men's & Women's Tennis Coach 3681 Gailynn Drive Cincinnati, OH AHC 259, x5193 H: C: Spouse: Newman, Danielle Asst. Women's Soccer Coach 6419 Glade Ave Cincinnati, OH AHC 256, x7742 H: C: Spouse: Eric 84 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

85 Owen, Don Sports Information Director 719 Park Avenue Newport, KY BOK 133H, x5470 H: C: Spouse: Papania, Jeanne Business Mgr/Financial Coord Countrylake Drive Cincinnati, OH AHC 250B, x5133 H: C: Spouse: Gary Peyton, Dizzy Facilities Coord./Asst. Baseball Coach 3542 Linwood Ave Cincinnati, OH AHC 264, x5940 H: C: Spouse: Rhodes, Jessica Grad. Asst. Athletic Trainer 5330 Bayview Drive # 89 Taylor Mill, KY BOK 119A, x5118 H: C: Spouse: Runyan, Bob rrunyan@fuse.net Asst. Baseball Coach 11 Aqua Vista Ct. Ft. Thomas, KY AHC 264, x5940 H: C: Spouse: Ryan, Pat Asst. Men's Basketball Coach 6553 Tall Oaks Drive Florence, KY BOK 131B, x5140 H: C: Spouse: Nancy Schmidt, Matt schmidtm1@nku.edu Asst. Women's Basketball Coach 323 Bluegrass Avenue Southgate, KY BOK 131E, x6538 H: C: Spouse: Sheehan, Bob nkusoccer@zoomtown.com Women's Soccer Coach 1088 Stormy Way Cincinnati, OH AHC 256, x7742 H: C: Spouse: Kelly Shipley, Frank shipleyf1@nku.edu Asst. Athletic Trainer 140 Picketts Charge #149 Ft. Thomas, KY AHC 218, x1489 H: C: Spouse: Emily Smith, Antoine smitha13@nku.edu Men's Basketball Graduate AssistantCoach 5002 David Ct Cincinnati, OH BOK 131M, x5140 H: C: Spouse: Soards, Chrissy soardsc1@nku.edu Compliance Asst. Dir Burnside Way Independence, KY BOK 133K, x7572 H: C: Spouse: Tony Stewart, Kathy stewartk1@nku.edu Softball Coach/SWA 5586 Regimental Place Cincinnati, OH AHC 252, x5939 H: C: Spouse: Ward, Mary Beth wardma@nku.edu Asst. to Jeanne Papania 579 Columbine Court Edgewood, KY AHC 250, x5665 H: C: Spouse: Greg Winstel, Nancy winstel@nku.edu Women's Basketball Coach 380 Aaron Drive Alexandria, KY BOK 131D, x5195 H: C: Spouse: Zimmerman, Danielle zimmermand@nku.edu Asst. Women's Basketball Coach 520 Beckridge Drive Edgewood, KY BOK 131F, x5842 H: C: Spouse: C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 85

86 Other Important Campus Phone Numbers (AREA CODE 859) Admissions African American Student Affairs Athletic Training Room Baptist Student Union NKU Bookstore Cafeteria Campus Recreation Career Center Disability Services Center Health, Counseling and Prevention Services Information Technology International Student Affairs Learning Assistance Center Latino Student Affairs Newman Center Parking Office Registrar Residential Life/Housing Steely Library Student Financial Assistance Student Life Student Support Services C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

87 Master Calendar of Athletic Events And Activities NKU Athletics Master Schedule DAY DATE OPPONENT/EVENT TIME LOCATION Mon-Tues. July 28, 2008 RH floor refinishing TBA Regents Hall Sunday August 10, 2008 Dorm early move-in date TBA Campus Housing Monday August 11, 2008 Fall Sports Orientation 4:00pm AHC308 Monday August 11, 2008 Fall Sports Physicals 6:00pm AHC308 Tuesday August 12, 2008 AC Executive Committee meeting 3:00pm AHC253 Friday August 15, th Annual Brian Rohne 5k 7:00pm NKU Campus Friday August 15, 2008 WSO vs NKU Alumni 8:00pm Town & Country Monday August 18, 2008 Staff meeting-all Staff 6:00pm UC11 Friday August 22, 2008 Wright State (exhibition) 7:00pm Away Saturday August 23, 2008 Pre-Season Tournament TBA Away Sunday August 24, 2008 WSO vs Ohio U. (Exhibition) 11:00am Town & Country Monday August 25, 2008 Administrative Staff meeting 11:00am BOK Conference Room Monday August 25, st day of classes NKU Campus Tuesday August 26, 2008 AC meeting 3:10pm UC303 Friday August 29, 2008 WSO vs Concord 6:00pm Bluefield, W. VA Friday August 29, 2008 VB vs Central Oklahoma 6:00pm Tampa, FL Friday August 29, 2008 West VA Wesleyan 8:00pm Away Sunday August 30, 2008 WSO vs Davis & Elkins 10:00am Bluefield, W. VA Saturday August 30, 2008 VB vs Florida Southern 11:00am Tampa, FL Saturday August 30, 2008 Tampa 6:00pm Tampa, FL Sat.-Sun August 30, 2008 Ferris State Inv. TBA Away Sunday August 31, 2008 MSO vs U. of Charleston Noon Town & Country Mon.-Tues. September 1, 2008 Grand Valley State TBA Away Monday September 1, 2008 Labor Day-University Closed NKU Campus Tuesday September 2, 2008 VB vs. Lindsey Wilson 7:00pm Regents Hall Tuesday September 2, 2008 Last Day to Register for a course NKU Campus Wednesday September 3, 2008 VB vs Thomas More 7:30pm Regents Hall Friday September 5, 2008 VB vs Glenville State 4:00pm Charleston WV Friday September 5, 2008 MSO vs Carson-Newman 7:30pm Town & Country Friday September 5, 2008 VB vs Augustana State Noon Charleston WV Friday September 5, 2008 MSO vs Carson-Newman TBA Town & Country Saturday September 6, 2008 VB vs W. V. State 1:00pm Charleston WV Saturday September 6, 2008 M&WCC Queen City Inv. 10:00am Alexandria, KY Saturday September 6, 2008 VB vs Charleston WV 11:00am Charleston WV Sunday September 7, 2008 WSO vs Findlay 6:00pm Town & Country Sunday September 7, 2008 MSO vs Findlay 8:00pm Town & Country C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 87

88 DAY DATE OPPONENT/EVENT TIME LOCATION Monday September 8, 2008 Staff meeting-all Staff 11:00am BOK Mon.- Tues. September 8, 2008 Morehead State TBA Away Monday September 8, st Grade Check Tuesday September 9, 2008 Kentucky Wesleyan* 7:00pm Away Friday September 12, 2008 WI-Parkside* 3:30pm Away Friday September 12, 2008 WI-Parkside* 7:00pm Away Friday September 12, 2008 WI-Parkside* 7:30pm Away Saturday September 13, 2008 Mel Brodt Inv. 10:00am Bowling Green, OH Saturday September 13, 2008 Lewis* 7:00pm Away Sunday September 14, 2008 Lewis* 2:30pm Away Sunday September 14, 2008 Lewis* Noon Away Sun.-Mon. September 14, 2008 NKU Fall Inv. TBA Georgetown, KY Monday September 15, 2008 Coaches meeting 11:00am BOK Monday September 15, 2008 Last day to drop with no grade NKU Campus Tuesday September 16, 2008 Bellarmine* 7:00pm Away Friday September 19, 2008 WSO vs Quincy* 5:00pm Town & Country Friday September 19, 2008 VB vs St. Joseph s* 7:00pm Regents Hall Friday September 19, 2008 MSO vs Quincy 7:30pm Town & Country Saturday September 20, 2008 VB vs Indianapolis* 3:00pm Regents Hall Sunday September 21, 2008 MSO vs MO-S&T* 2:30pm Town & Country Sunday September 21, 2008 Health & Wellness- Nutrition 6:30pm BEP 200 Sunday September 21, 2008 WSO vs MO-S&T* Noon Town & Country Sun.-Mon. September 21, 2008 Southern IN TBA Away Sun.-Mon. September 21, 2008 Fall Regional TBA Away Monday September 22, 2008 Administrative Staff meeting 11:00am BOK Conference Room Monday September 22 The Bank of Kentucky Center Dedication BOK Tuesday September 23, 2008 Wheeling Jesuit University 6:00pm Away Thursday September 25, 2008 NAC Board Meeting Noon BOK Friday September 26, 2008 Drury* 5:00pm Away Friday September 26, 2008 Southern IN* 7:00pm Away Friday September 26, 2008 Drury* 7:30pm Away Saturday September 27, 2008 Loyola Lakefront 10:00am Chicago, IL Saturday September 27, 2008 VB vs Urbana University 4:00pm Regents Hall Saturday September 27, 2008 VB vs Glenville noon Regents Hall Sunday September 28, 2008 Rockhurst* 2:30pm Away Sunday September 28, 2008 Rockhurst* Noon Away Sun.-Mon. September 28, 2008 Midwest Shootout TBA Away Monday September 29, 2008 Staff meeting-all Staff 11:00am BOK Mon.-Tues. September 29, 2008 Drury TBA Away Monday September 29, nd Grade Check Wednesday October 1, 2008 Ashland 4:00pm Away Thursday October 2, 2008 VB vs MO-St. Louis* 7:00pm Regents Hall 88 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

89 DAY DATE OPPONENT/EVENT TIME LOCATION Friday October 3, 2008 VB vs MO-S&T* 7:00pm Regents Hall Friday October 3, 2008 WSO TBA Saturday October 4, 2008 Greater Louisville Inv. 10:00am Louisville, KY Saturday October 4, 2008 VB vs Quincy* 3:00pm Regents Hall Sunday October 5, 2008 WSO vs Saint Joseph s* 4:00pm Away Sunday October 5, 2008 Saint Joseph s* 7:30pm Away Mon. Tues. October 6, 2008 UMSL Inv. TBA Away Wednesday October 8, graduation application deadline NKU Campus Thursday October 9, 2008 Rockhurst* 7:00pm Away Friday October 10, 2008 WSO vs MO-Saint Louis* 5:00pm Town & Country Friday October 10, 2008 Drury* 7:00pm Away Friday October 10, 2008 MSO vs MO-Saint Louis* 7:30pm Town & Country Saturday October 11, 2008 Carnegie-Mellon Inv. 10:00am Pittsburgh, PA Sunday October 12, 2008 MSO vs Southern IN* 2:30pm Town & Country Sunday October 12, 2008 WSO vs Southern IN* Noon Town & Country Monday October 13, 2008 Administrative Staff meeting 11:00am BOK Conference Room Mon. Tues. October 13, 2008 UMSL Inv. TBA Away Tuesday October 14, 2008 Ashland 4:00pm Away Wednesday October 14, 2008 Spring Sports Purchase Reqs due Friday October 17, 2008 Wilmington s Fall Inv. 4:00pm Wilmington, OH Friday October 17, 2008 KY Wesleyan* 5:00pm Away Friday October 17, 2008 KY Wesleyan* 7:30pm Away Friday October 17, 2008 GLVC-GLIAC Crossover Tournament TBA TBA Saturday October 18, 2008 GLVC-GLIAC Crossover Tournament TBA TBA Sunday October 19, 2008 Bellarmine* 2:30pm Away Sunday October 19, 2008 Bellarmine* Noon Away Sunday October 19, 2008 GLVC-GLIAC Crossover Tournament TBA TBA Monday October 20, 2008 Staff meeting-all Staff 11:00am BOK Mon.-Weds. October 20, 2008 NAC Phonathon 6:00pm TBA Mon-Tues. October 20, 2008 Fall Break-No classes NKU Campus Friday October 24, 2008 Saint Joseph s* 7:00pm Away Saturday October 25, 2008 GLVC 10:00am Rolla, MO Saturday October 25, 2008 Indianapolis* 7:00pm Away Sunday October 26, 2008 MSO vs Indianapolis* 2:30pm Town & Country Sunday October 26, 2008 Health & Wellness- MRSA 6:30pm Budig Sunday October 26, 2008 WSO vs Indianapolis* Noon Town & Country Monday October 27, 2008 Coaches meeting 11:00am BOK Monday October 27, rd Grade Check Monday October 27, 2008 Final Grade Check Thursday October 30, 2008 Tip Off Luncheon (NAC Board) Noon BOK North Concourse Friday October 31, 2008 Request for Priority registration due NKU Campus C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 89

90 DAY DATE OPPONENT/EVENT TIME LOCATION Saturday November 1, 2008 VB vs Kentucky Wesleyan* 3:00pm Regents Hall Sunday November 2, 2008 MSO 1 st Round GLVC Tournament TBA TBA Sunday November 2, 2008 WSO 1 st Round GLVC Tournament TBA TBA Monday November 3, 2008 Administrative Staff meeting 11:00am BOK Conference Room Monday November 3, 2008 Last day to drop with "W" NKU Campus Tuesday November 4, 2008 AC Executive Committee meeting 3:00pm Bank ACR Tuesday November 4, 2008 VB vs Bellarmine* 7:00pm Regents Hall Tuesday November 4, 2008 National Election-University closed NKU Campus Wednesday November 5, 2008 Priority Registration Friday November 7, 2008 VB vs WI-Parkside* 7:00pm Regents Hall Friday November 7, 2008 GLVC Semi-finals TBA TBA Friday November 7, 2008 GLVC Semi-finals TBA TBA Saturday November 8, 2008 NCAA Regional 11:00am Big Rapids, MI Saturday November 8, 2008 VB vs Lewis* 2:00pm Regents Hall Saturday November 8, 2008 WBB vs Louisville (exhibition) 5:30pm BOK Center Saturday November 8, 2008 MBB vs Louisville (exhibition) 8:00pm BOK Center Sunday November 9, 2008 GLVC Finals TBA TBA Sunday November 9, 2008 GLVC Finals TBA TBA Monday November 10, 2008 Staff meeting-all Staff 11:00am BOK Tuesday November 11, 2008 MBB vs Cincinnati (exhibition) TBA Away Thurs-Sun. November 13, 2008 NCAA Regional TBA TBA Fri. Sun November 14, 2008 GLVC Tournament TBA TBA Fri.-Sun. November 14, 2008 NCAA Regional TBA TBA Saturday November 15, 2008 MBB vs Ferris State 1:00pm BOK Center Monday November 17, 2008 Coaches meeting 11:00am BOK Tuesday November 18, 2008 AC meeting 3:10pm SU108 Thursday November 20, 2008 WBB vs Wayne State 5:30pm BOK Center Thu. - Sun. November 20, 2008 NCAA Regional TBA TBA Friday November 21, 2008 Griffin-Lions Classic 5:30pm BOK Center Friday November 21, 2008 MBB vs Olivet Naz. (Griffin #1) TBA BOK Center Friday November 21, 2008 MBB vs UC Clermont (Griffin #2) TBA BOK Center Saturday November 22, 2008 NCAA Championship 11:00am Slippery Rock, PA Saturday November 22, 2008 MBB vs Olivet Naz. (Griffin #3) 5:30pm BOK Center Saturday November 22, 2008 MBB vs UC Clermont (Griffin #4) 7:45pm BOK Center Sat.-Sun. November 22, 2008 NCAA Quarter final TBA TBD Sat.-Sun. November 22, 2008 NCAA Quarter final TBA TBD Monday November 24, 2008 Administrative Staff meeting 11:00am BOK Conference Room Monday November 24, 2008 WBB vs Mercyhurst 5:30pm BOK Center Monday November 24, 2008 MBB vs Saginaw Valley State 7:45pm BOK Center Wednesday November 26, 2008 No classes NKU Campus Thurs.-Fri November 27, 2008 Thanksgiving-University closed NKU Campus 90 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

91 DAY DATE OPPONENT/EVENT TIME LOCATION Monday December 1, 2008 Staff meeting-all Staff 11:00am BOK Thursday December 4, 2008 Indianapolis* 5:30pm Away Thursday December 4, 2008 Indianapolis* 7:45pm Away Thurs-Sun. December 4, 2008 NCAA Championship TBA TBD Thu. Sat. December 4, 2008 NCAA Elite Eight TBA TBA Thurs-Sun. December 4, 2008 NCAA Championship TBA Tampa, FL Saturday December 6, 2008 M&WCC (track) Oiler Open 10:00am Findlay, OH Saturday December 6, 2008 Kids Night Out 7:00pm AHC Tuesday December 9, 2008 MBB vs Urbana 7:30pm BOK Center Wednesday December 10, 2008 WBB vs Georgetown College 7:00pm BOK Center Thursday December 11, 2008 NAC Board Meeting Noon BOK Friday December 12, 2008 WBB Travel America Classic 5:30pm BOK Center Friday December 12, 2008 Carson Newman vs Edinboro 5:30pm BOK Center Friday December 12, 2008 WBB vs NC Pembroke 7:30pm BOK Center Friday December 12, 2008 Last day of classes NKU Campus Saturday December 13, 2008 NC Pembroke vs Edinboro 5:30pm BOK Center Saturday December 13, 2008 WBB vs Carson Newman 7:30pm BOK Center Mon.-Fri. December 13, 2008 Final Exam week NKU Campus Saturday December 20, 2008 Commencement NKU Campus Monday December 22, 2008 W. VA Wesleyan 4:00pm Away Monday December 22, 2008 MBB vs Indiana U East 7:00pm BOK Center Weds.-Sun. December 25, 2008 Winter break-university closed NKU campus Monday December 29, 2008 Saginaw Valley State 7:00pm Away Tuesday December 30, 2008 WBB vs Ashland 7:00pm BOK Center Friday January 2, 2009 Bellarmine* 5:30pm Away Friday January 2, 2009 Bellarmine* 7:45pm Away Sunday January 4, 2009 KY Wesleyan* 1:00pm Away Sunday January 4, 2009 KY Wesleyan* 3:15pm Away Monday January 5, 2009 Administrative Staff meeting 11:00am BOK Conference Room Thursday January 8, 2009 Southern IN* 5:30pm Away Thursday January 8, 2009 Southern IN* 7:45pm Away Saturday January 10, 2009 WBB vs MO St. Louis* 1:00pm BOK Center Saturday January 10, 2009 M&WCC (track) UK Inv. 10:00am Lexington, KY Saturday January 10, 2009 MBB vs MO St. Louis* 3:15pm BOK Center Saturday January 10, 2009 NAC Holiday Party 5:00pm BOK Center Monday January 12, st day of classes NKU Campus Weds.-Sat. Jan , 2009 NCAA National Convention Washington, DC Thursday January 15, 2009 Rockhurst* 5:30pm Away Thursday January 15, 2009 Rockhurst* 7:45pm Away Saturday January 17, 2009 Drury* 1:00pm Away Saturday January 17, 2009 Drury* 3:15pm Away C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 91

92 DAY DATE OPPONENT/EVENT TIME LOCATION Monday January 19, 2009 MLK Holiday-University closed NKU campus Tuesday January 20, 2009 Last Day to Register for a course NKU Campus Thursday January 22, 2009 WBB vs MO S&T* 5:30pm BOK Center Thursday January 22, 2009 MBB vs MO S&T* 7:45pm BOK Center Friday January 23, 2009 Hall of Fame Induction TBA BOK Conference Center Saturday January 24, 2009 WBB vs Quincy* 1:00pm BOK Center Saturday January 24, 2009 MBB vs Quincy*(1/2 time HOF induction) 3:15pm BOK Center Monday January 26, 2009 Administrative Staff meeting 11:00am Monday January 26, st Grade Check BOK Conference Room Thursday January 29, 2009 NAC Board Meeting Noon BOK Thursday January 29, 2009 Lewis* 5:30pm Away Thursday January 29, 2009 Lewis* 7:45pm Away Friday January 30, 2009 M&WCC (track) IN Relays 3:00pm Bloomington, IN Saturday January 31, 2009 WI-Parkside* 1:00pm Away Saturday January 31, 2009 WI-Parkside* 3:15pm Away Monday February 2, 2009 Staff meeting-all Staff 11:00am BOK Monday February 2, 2009 Last day to drop with no grade NKU Campus Tuesday February 3, 2009 AC Executive Committee meeting 3:00pm Bank ACR Thursday February 5, 2009 WBB vs St. Joseph s* 5:30pm BOK Center Thursday February 5, 2009 MBB vs St. Joseph s*(1/2 time All- Academic Team Recognition) 7:45pm BOK Center Saturday February 7, 2009 WBB vs Indianapolis* (Homecoming) 5:30pm BOK Center Saturday February 7, 2009 MBB vs Indianapolis* (Homecoming) 7:00pm BOK Center Monday February 9, 2009 Coaches meeting 11:00am BOK Tuesday February 10, 2009 WBB vs Lake Erie 7:00pm BOK Center Fri.-Sat. February 13, 2009 M&WCC (track) Akron Open 3:00pm Akron, OH Saturday February 14, 2009 WBB vs KY Wesleyan* (Hoops for Hope) 1:00pm BOK Center Saturday February 14, 2009 MBB vs KY Wesleyan* 3:15pm BOK Center Sunday February 15, 2009 M&WCC Labor of Love Race noon Regents Hall Monday February 16, 2009 Administrative Staff meeting 11:00am Monday February 16, 2009 Fall Sports purchase due BOK Conference Room Monday February 16, 2009 President's Day-Classes held NKU campus Monday February 16, nd Grade Check Tuesday February 17, 2009 AC meeting 3:10pm SU108 Wednesday February 18, 2009 WBB vs WI-Parkside* 5:30pm BOK Center Wednesday February 18, 2009 MBB vs WI-Parkside* 7:45pm BOK Center Friday February 20, 2009 M&WCC (track) Hoosier Hills Inv. 3:00pm Bloomington, IN Fri.-Sun. February 20, 2009 Alabama Huntsville TBA Away Saturday February 21, 2009 Saint Joseph s* 5:30pm Away Saturday February 21, 2009 Saint Joseph s* 7:45pm Away Monday February 23, 2009 Staff meeting-all Staff 11:00am BOK 92 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

93 DAY DATE OPPONENT/EVENT TIME LOCATION Thursday February 26, 2009 NAC Board Meeting Noon BOK Thursday February 26, 2009 WBB vs Bellarmine* 5:30pm Regents Hall Thursday February 26, 2009 MBB vs Bellarmine* 7:45pm Regents Hall Fri.-Sat. February 27, 2009 M&WCC (track) GLVC 3:00pm Crawfordsville, IN Fri.-Sun. February 27, 2009 KY Wesleyan Tourney TBA Away Saturday February 28, 2009 WBB vs Lewis* 1:00pm Regents Hall Saturday February 28, 2009 MBB vs Lewis* 3:15pm Regents Hall Thurs-Sun March 5-8, 2009 GLVC Tournament TBA TBA Thurs-Sun March 5 8, 2009 GLVC Tournament TBA TBA Sat.-Fri. March 7, 2009 Rebel Spring Games TBA Away Mon-Fri. March 9-13, 2009 Spring Break-No classes NKU Campus Tues.-Sun. March 10, 2009 M&WCC (track) NCAA Finals TBA Houston, TX Fri-Mon March 13, 2009 NCAA Regional TBA TBA Saturday March 14, 2009 Quincy* Noon Away Sat-Tues. March 14, 2009 NCAA Regional TBA TBA Sunday March 15, 2009 Quincy* Noon Away Monday March 16, 2009 Administrative Staff meeting 11:00am Monday March 16, rd Grade Check BOK Conference Room Saturday March 21, 2009 M&WCC (track) Early Bird Relay 10:00am Cincinnati, OH Saturday March 21, 2009 SB vs Rockhurst* Noon Frank I. Grein Field Saturday March 21, 2009 SB vs Rockhurst* Noon Frank I. Grein Field Sunday March 22, 2009 SB vs Drury* Noon Frank I. Grein Field Sunday March 22, 2009 SB vs Drury* Noon Frank I. Grein Field Monday March 23, 2009 Staff meeting-all Staff 11:00am BOK Wednesday March 25, 2009 SB vs Ashland 3:30pm Frank I. Grein Field Weds-Sat. March 25, 2009 NCAA Championship TBA TBA Weds-Sat. March 25, 2009 NCAA Championship TBA TBA Thursday March 26, 2009 NAC Board Meeting Noon BOK Friday March 27, 2009 St. Joseph s* TBA Away Friday March 27, 2009 St. Joseph s* TBA Away Friday March 27, 2009 Request for Priority registration due Saturday March 28, 2009 Southern IN* Noon Away Saturday March 28, 2009 Indianapolis* Noon Away Saturday March 28, 2009 Lewis* TBA Away Saturday March 28, 2009 Lewis* TBA Away Sunday March 29, 2009 Saint Joseph s* Noon Away Sunday March 29, 2009 Saint Joseph s* Noon Away Monday March 30, 2009 Coaches meeting 11:00am BOK Monday March 30, 2009 Last day to drop with "W" NKU Campus Wednesday April 1, 2009 Priority Registration C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 93

94 DAY DATE OPPONENT/EVENT TIME LOCATION Friday April 3, 2009 MO-St. Louis* TBA Away Friday April 3, 2009 MO-St. Louis* TBA Away Saturday April 4, 2009 M&WCC (track) Nikoloff Inv. 10:00am Cincinnati, OH Saturday April 4, 2009 Kids Night Out 7:00pm AHC Saturday April 4, 2009 SB vs Southern Indiana Noon Frank I. Grein Field Saturday April 4, 2009 SB vs Southern Indiana Noon Frank I. Grein Field Saturday April 4, 2009 Quincy* TBA Away Saturday April 4, 2009 Quincy* TBA Away Sunday April 5, 2009 SB vs KY Wesleyan* Noon Saturday April 5, 2009 SB vs KY Wesleyan* Noon Monday April 6, 2009 Administrative Staff meeting 11:00am Monday April 6, 2009 Final Grade Check Wednesday April 8, graduation application deadline (Summer or fall commencement) Frank I. Grein Field Frank I. Grein Field BOK Conference Room NKU Campus Friday April 10, 2009 MO-Saint Louis* Noon Away Friday April 10, 2009 MO-Saint Louis* Noon Away Friday April 10, 2009 MTN vs Drury* TBA Yeager Complex Friday April 10, 2009 WTN vs Drury* TBA Yeager Complex Saturday April 11, 2009 M&WCC (track) Redhawk Inv. 10:00am Oxford, OH Saturday April 11, 2009 MO-S&T* Noon Away Saturday April 11, 2009 MO-S&T* Noon Away Saturday April 11, 2009 MTN vs Rockhurst* TBA Yeager Complex Saturday April 11, 2009 WTN vs Rockhurst* TBA Yeager Complex Monday April 13, 2009 Staff meeting-all Staff 11:00am BOK Tuesday April 14, 2009 SB vs Urbana 3:00pm Frank I. Grein Field Tuesday April 14, 2009 MTN vs Indianapolis* TBA Yeager Complex Tuesday April 14, 2009 WTN vs Indianapolis* TBA Yeager Complex Wednesday April 15, 2009 Winter sports purch. Req. due Thurs.-Sun. April 16, 2009 M&WCC (track) Mt. SAC Relays TBA Walnut, CA Friday April 17, 2009 M&WCC (track) EKU Inv. 3:00pm Richmond, KY Friday April 17, 2009 MTN vs Southern IN* TBA Yeager Complex Friday April 17, 2009 WTN vs Southern IN* TBA Yeager Complex Saturday April 18, 2009 Women's Walk 9:00am Regents Hall Saturday April 18, 2009 SB vs Lewis* Noon Frank I. Grein Field Saturday April 18, 2009 SB vs Lewis* Noon Frank I. Grein Field Sunday April 19, 2009 SB vs WI-Parkside* Noon Frank I. Grein Field Sunday April 19, 2009 SB vs WI-Parkside* Noon Frank I. Grein Field Monday April 20, 2008 Coaches meeting 11:00am BOK Tuesday April 21, 2009 AC Executive Committee meeting 3:00pm Bank ACR Thursday April 23, 2009 Tiffin 3:00pm Away 94 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

95 DAY DATE OPPONENT/EVENT TIME LOCATION Fri.-Sat. April 24, 2009 M&WCC (track) Hillsdale "Gina" 3:00pm Hillsdale, MI Friday April 24, 2009 KY Wesleyan* TBA Away Friday April 24, 2009 KY Wesleyan* TBA Away Saturday April 25, 2009 SB vs Bellarmine Noon Frank I. Grein Field Saturday April 25, 2009 Bellarmine* TBA Away Saturday April 25, 2009 Bellarmine* TBA Away Monday April 27, 2009 SB vs Ohio Dominican 3:00pm Frank I. Grein Field Monday April 27, 2009 ASAAC All-Sports Celebration 6:00pm BOK Victor's Veranda Tuesday April 28, 2009 Senior Award Luncheon 11:30am SU107A Thursday April 30, 2009 NAC Board Meeting Noon BOK Fri-Sat. May 1, 2009 M&WCC (track) GLVC 10:00am Indianapolis, IN Fri-Sat. May 1, 2009 GLVC Tournament TBA Away Fri-Sun. May 1, 2009 GLVC Tournament TBA TBA Fri-Sat. May 1, 2009 GLVC Tournament TBA Away Fri-Sun. May 1, 2009 GLVC Tournament TBA TBA Friday May 1, 2009 Last day of classes NKU Campus Mon.-Fri. May 4, 2009 Final Exam week NKU Campus Monday May 4, 2009 Administrative Staff meeting 11:00am BOK Conference Room Tuesday May 5, 2009 AC meeting 3:10pm SU108 Thurs-Mon. May 7, 2009 NCAA Regional TBA TBA Friday May 8, 2009 M&WCC (track) Billy Hayes INV. 2:00pm Bloomington, IN Fri-Sun. May 8, 2009 NCAA Regional TBA TBA Fri-Sat May 8, 2009 NCAA Regional Tournament TBA Away Fri-Sat May 8, 2009 NCAA Regional Tournament TBA Away Saturday May 9, 2009 Commencement NKU Campus Monday May 11, 2009 Staff meeting-all Staff 11:00am BOK Thurs-Mon. May 14, 2009 NCAA Finals TBA TBA Thurs-Sat. May 14, 2009 NCAA Super Regional TBA TBA Mon.-Weds. May 18, 2009 GLVC Spring meeting TBA St. Louis, MO Thurs.-Mon. May 21, 2009 NCAA Finals TBA TBA Thurs.-Sat. May 21, 2009 M&WCC (track) NCAA Finals TBA San Angelo, TX C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 95

96 Academic Calendar Important Dates for fall 2008 August 25 September 1 September 2 Classes Begin Labor Day - No Classes Last day to register or enter a class Last day of eligibility for a 100% adjustment of tuition Last day to change grading option (letter grade, pass-fail, audit) September 8-12 September 15 FIRST GRADE CHECK Last day to drop a course without a grade appearing on student s permanent record Last day to drop a course with 50% refund of tuition Sept. 29-Oct. 3 October 8 SECOND GRADE CHECK Deadline for filing application for degree candidacy for spring graduation with the Office of the Registrar October 17 Last day to remove Incomplete grades from Spring/Summer 2007 October October 24 October Fall Break - No classes Deadline for Student-Athlete to turn-in Schedule Request to Chrissy Soards for Priority Registration (Must have academic advisor release hold on system.) THIRD GRADE CHECK October 29 Priority Registration for Spring 2008 November 3 Last day to drop a course with a grade of W Last day for the submission of appeals to Bursar concerning refund policy November 4 November November December 12 December December 20 National Election Day No Classes FINAL GRADE CHECK Thanksgiving holiday - No classes Last day of classes FINAL EXAMINATIONS Commencement 96 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

97 Academic Calendar Important Dates for spring 2009 January 12 January 19 January 20 Classes Begin Martin Luther King Day - No Classes Last day to register or enter a class Last day of eligibility for a 100% adjustment of tuition Last day to change grading option (letter grade, pass-fail, audit) Jan February 2 FIRST GRADE CHECK Last day to drop a course without a grade appearing on student s permanent record Last day to drop a course with 50% refund of tuition February SECOND GRADE CHECK March 6 Last day to remove Incomplete grades from Fall 2007 March 9-14 March March 30 Spring Break - No Classes THIRD GRADE CHECK Last day to drop a course with a grade of W Last day for the submission of appeals to Bursar concerning refund policy April 6-10 April 8 May 1 May 2-8 May 9 FINAL GRADE CHECK Deadline for filing application for degree candidacy for summer / fall graduation with the Office of the Registrar Last day of classes FINAL EXAMINATIONS Commencement C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 97

98 Northern Kentucky University Athlete Information Sheet Return to: Northern Kentucky University Department of Athletics Department Administrative Assistant The Bank of Kentucky Center 500 Nunn Drive Highland Heights, KY Phone: /Fax: NAME: SS#: IMPORTANT PLEASE COMPLETE ALL SPACES ON THIS FORM. PLEASE PRINT SPORT: COACH: HOME ADDRESS: CITY/STATE/ZIP: HOME PHONE: CELL PHONE: FATHER S NAME: ADDRESS: CITY/STATE/ZIP: PHONE: MOTHER S NAME: ADDRESS: CITY/STATE/ZIP: PHONE: WILL YOU BE LIVING IN A DORM OR APARTMENT RATHER THAN WITH YOUR PARENTS? YES NO ADDRESS: CITY/STATE/ZIP: PHONE: HAVE YOU EVER ATTENDED ANOTHER COLLEGE OTHER THAN NKU? YES NO SCHOOL(S): ADDRESS: CITY/STATE/ZIP: How many years of eligibility have you used in your sport at other institution(s)? 98 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

99 Athletic Facility Scheduling Procedures Scheduling of all athletic facilities is coordinated through the Athletic Department Facility Coordinator. The following procedures must be followed for practice and game schedules: All practice and game schedules must be in writing and timely submitted to the Athletic Facility Coordinator. It is preferred that all practice schedules be submitted in writing and in calendar form. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 99

100 Regents Hall Facility Usage Priority List 1. Intercollegiate athletics practice and/or competition - (Members of intercollegiate athletic teams)*. 2. Campus recreation activities- free play and intramural competition (students, faculty, staff, and alumni). 3. Scheduled university classes for academic credit- (Any student registered for one of these classes). 4. Leisure time learning- (Class use only) 5. Northern Kentucky University organizations- (Recognized student groups, facility/staff groups, alumni association). 6. Foundation- (Guest passes for use by key contributors, foundation property occupants to be granted by the President or his designee). 7. Non-profit community organizations- (Who plan to charge no fee or registration for admission to the activity). 8. Non-profit community organizations- (Who plan to charge a fee or registration for admission to the activity). *Activity classes are of primary importance and it is understood that from time to time there may need to be scheduled in Regents Hall as overflow from the Health Center. These priorities are intended as a guideline. Activities identified as key to the University s mission may be scheduled as necessary by the University official responsible for Regents Hall. All persons and groups utilizing the facilities of Regents Hall will be expected to pay the fees associated with the particular facility. Health & Injuries Participation in activities within Regents Hall and/or use of these facilities is voluntary. Therefore, Northern Kentucky University is not responsible for illness or injury sustained while using these facilities or participating in organized activities in these facilities. Each participant is encouraged to have a physical examination and to carry health/injury insurance. 100 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

101 Athletic Facility Rental Costs Regents Hall- $100 per hour + out-of-pocket expenses*. Baseball Field- $150 Single Game / $175 Double Header + out-of-pocket expenses. Soccer Field- $175 per game + out-of-pocket expenses. Softball Field- $100 Single Game / $125 Double Header Tennis Courts- No Fee *Out-of-pocket expenses are defined as the actual cost of personnel and any equipment necessary for set-up, clean-up, and supervision of the facility utilized. * Where an hourly rate applies, any portion of an hour shall be considered a whole hour. Procedures For Waiving Regents Hall Facility Fees Special circumstances may arise from time to time which would warrant waiving all or part of the facilities fees charged to outside groups for use of Regents Hall. The procedures to follow for this occasional occurrence are outlined below: 1. When an outside group expresses an interest in holding a group-sponsored activity/event at Regents Hall, but due to the non-proprietary nature of the organization or other factors, would not be able to meet all or part of the costs fixed by Northern Kentucky University to rent the facilities, the Vice President for University Relations and Development may in his/her discretion, approve the waiver of such fees, taking into consideration the nature of the activity / event and the benefits, if any, to the University. 2. The Vice President for University Relations and Development shall promptly notify, in writing, the Vice President for Student Affairs and the Director of Athletics of his/her decision to waive fees of their planned activities. 3. The Vice President for University Relations, acting as the President s designee with regard to outside groups, shall inform such organization in writing, if all or part of the fees are waived for their particular purpose. 4. Because participation in activities and/or use of Regents Hall facility is voluntary, Northern Kentucky University is not responsible for illness or injury sustained while using the facilities. Each participant is encouraged to have a physical examination and to carry health/injury insurance. (Definition of outside group Organization which has educational basis, (i.e., high school, junior high school, etc.)) C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 101

102 I. Qualifications Banner Qualifications and Regulations A. In order to have a banner or retired uniform number hung in athletics playing facilities, a team must meet one or a combination of the following qualifications: Team 1. Win a Great Lakes Valley Conference championship. 2. Participate in a NCAA first or second round game or regional tournament. 3. Win a NCAA second round game or regional championship, qualifying for an Elite Eight or Final Four. 4. Win a NCAA national championship. This banner will include the names of the coaches, student-athletes and support staff. The banner will be prominently located in Regents Hall. Individual 1. Recognize outstanding and significant accomplishment(s) that contributed to a NKU sports team(s) playing at the highest NCAA level and garnering personal awards and/or leading a team to conference, regional and national prominence. 2. Recognize outstanding and significant accomplishment(s) and contributions to NKU s athletics program. II. Specifications A. All banners will meet the specifications listed below. 1. All banners will be made four foot by six. 2. All banners will be made of felt material and a standard gold body, black border and black lettering. 3. All banners will include sport, gender, title of all accomplishments with the seasonal date. 4. The Director of Athletics will determine the location of the banners in The Bank of Kentucky Center, Regents Hall, The Frank Ignatius Grein Softball Field; The Joyce Yeager Tennis Complex; the Town & Country Sport & Entertainment Center; and, The Bill Aker Baseball Complex C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

103 5. The banners will be ordered or updated each spring at the end of each academic year. 8/08 6. The banners will be paid by the NKU institutional Athletics Director budget. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 103

104 Campus Recreation Center and Outdoor Recreation Complex Facility Scheduling and Rental Policy Purpose The Northern Kentucky University (NKU) Department of Campus Recreation is committed to providing safe and inviting facilities for NKU students, faculty and staff for the purpose of academics, recreation and athletics in an effort to support the University s mission. In addition, it is understood that NKU is a regional institution and is committed to serving the surrounding community whenever possible. Therefore, the Department of Campus Recreation has established this Facility Scheduling and Rental Policy to provide a consistent and equitable framework for the scheduling of the Campus Recreation Center (CRC) and the Outdoor Recreation Complex (ORC). The Department of Campus Recreation Mission Statement The Department of Campus Recreation is committed to being an integral dimension of the total educational experience. Our Mission is to encourage the life-long pursuit of active, healthy lifestyles and provide quality structured and informal recreational opportunities to meet the ever-changing needs of a diverse university community. Eligibility Anyone can submit a Campus Recreation Facility Reservation Request Form to use the NKU Campus Recreation facilities. However, eligibility will be determined by classifying individuals and groups into one of two categories: University Affiliates: Individuals: For an individual to be considered a University Affiliate, they must be one of the following: NKU student, faculty or staff. Groups: For a group to be considered a University Affiliate, the group must be registered with the university and/or consist of a minimum of 80% individual University Affiliates. Non-University Affiliates Any individual or group that does not meet the criteria to be a University Affiliate will be considered a Non-University Affiliate. Both University Affiliates and Non-University Affiliates are eligible to use the facilities. However, this classification will be used to determine priority of usage and may preclude individuals/groups from using the facilities due to lack of availability or the condition of the outdoor facility. Priority of Usage It is the intention of the Department of Campus Recreation to make every effort to schedule facilities in such a way that the maximum number of activities allowable are accommodated. It is the understanding of the University that Campus Recreation activities and Physical Education classes have priority in the CRC and ORC. All scheduling conflicts will be resolved through the CRC Facility Manager using the following priority of use schedule: Physical Education/Academic Classes Campus Recreation Activities Student, Faculty, Staff Use Athletic Practices CRC Member Reservations Outside Groups Reservations Informal Recreation Facility Rental Fees The Department of Campus Recreation has established a Facility Rental Fee Schedule to standardize the costs associated with facility rental. Not all groups will be charged a rental fee when using the building. Group 104 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

105 classification (University Affiliate, Non-University Affiliate) will be used to determine if a rental fee will be charged and what schedule will be used. A rental fee will not be assessed for the following groups if the event is held during normal operating hours of the facility: academic classes, athletic practices, university sponsored events, student groups, and university departments. If one of the above groups rents the facility outside of normal operating hours, the group may be assessed fees incurred by the Department of Campus Recreation for the cost of the event. All other groups will be assessed rental fees in accordance with the Facility Rental Fee Schedule. The individual who signs the rental contract will be held personally responsible for the cost of the rental and any additional fees associated with the rental. The Department of Campus Recreation reserves the right to assess a fee for the sale of concessions, event merchandise, etc. on university property before, during or after the event. The fee will be no less than 10% of the gross sales amount and is in addition to all other rental fees. If an event sponsor and/or rental group charges event participants a admission fee of any kind, the Department of Campus Recreation reserves the right to assess a fee of 10% of the gross admission fees collected in addition to all other rental fees. All hourly rates published on the Facility Rental Fee Schedule are based on rentals that take place during normal CRC operating hours. Hourly fees for facility rentals outside normal operating hours are the same but the user group will be assessed personnel expenses directly associated to the rental. Additional fees may be assessed for the use of special equipment/set-up requests including tables, chairs, access to electricity, racquetball equipment, basketballs, etc. Please inquire about fees associated with special requests when making a facility reservation with the CRC Facility Manger. Policy It is the policy of the Northern Kentucky University Department of Campus Recreation to allow students, faculty, staff, alumni and guests to schedule Campus Recreation facilities (CRC and ORC) for activities that are consistent with the educational mission of the University, are not disruptive to the function of the University or any associated activity, and are appropriate for the particular location scheduled. When it does not conflict with University use, and with the permission of Northern Kentucky University and the Department of Campus Recreation Center, the facility may be scheduled by groups from the community surrounding NKU. Northern Kentucky University and the Campus Recreation Center reserve the right to refuse the use of any Campus Recreation facility to any group sponsoring a function which does not meet the standards of Northern Kentucky University, or which the University determines to be detrimental to the academic, community or state interests of the University. 1. All reservation requests must be submitted to the Facility Manager and a Campus Recreation Facility Reservation Request Form must be completed. 2. Events are not considered confirmed until a signed contract has been submitted to the CRC along with a release of liability (and a copy of the user group s insurance certificate, if required). 3. In an effort to ensure facilities are available for informal recreation, most University Affiliate and all Non- University Affiliate requests to reserve a facility during normal operating hours will be discouraged, but will be considered on a case-by-case basis. 4. Approved events that take place after normal CRC operating hours will not be permitted to start less than one hour after normal closing time. User groups may begin setting up at closing and may open the doors to spectators/participants no less than 30 minutes after normal closing time. 5. The event coordinator is responsible for all activities and the actions of all event participants and spectators associated with the event at all times. 6. All University, Campus Recreation, and CRC policies must be adhered to at all times, unless the user group is provided with written permission by the CRC Facility Manager. 7. Staffing for all events will be scheduled at the discretion of the CRC Facility Manager. 8. Set-up needs and special requests must be approved by the CRC Facility Manager at least one week before the scheduled event. 9. Facility capacity limits will be strictly enforced. 10. Time scheduled for the event must include set-up time, activity time table, and clean up or strike time. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 105

106 11. Birthday Pool Party Special: Cost is per child under 18 (parents are admitted at no additional cost) to a maximum of 20. Participants will have access to the pool, locker rooms and vending area for snacks and drinks. All children associated with the party must be directly supervised by an adult at all times. Birthday parties may be scheduled on Friday, Saturday or Sunday only. Any member of the party who is a CRC member will be admitted free of charge. In addition to the general policy statements above, specific policies and procedures apply to each area of a facility: Campus Recreation Center Main Activity Area o If food and/or drinks will be served in the Main Activity Area, the protective floor tarps must be put down and an additional fee may be charged to the rental party. Track/Weight Room/Multi-Purpose Room o These areas are not available for rental except in extraordinary circumstances. Rental requests for these areas will be considered on a case-by-case basis. Outdoor Recreation Complex (ORC) The Campus Recreation ORC is located in close proximity to the NKU Residential Village and consists of two (2) sand volleyball courts, two (2) basketball courts, an intramural field area (softball, flag football and soccer fields) and a picnic pavilion. Only students, faculty, staff and alumni are authorized to use the ORC for general recreation purposes without obtaining prior permission by the Department of Campus Recreation. General Use Policy The ORC is not available for rental by Non-University Affiliated groups except in extraordinary circumstances. Rental requests will be considered on a case-by-case basis. All Non-University Affiliated groups must obtain an ORC Use Permit from the Department of Campus Recreation prior to use and an ORC Use Permit must be at the rental location the entire time the area is occupied. If the Intramural Fields are wet, the field should not be used. If the condition of the field is questionable, the user group is responsible for contacting the Department of Campus Recreation for permission to use the field. If the field is damaged in any way, the user group will be held financially responsible for the cost of repairing the field. Hitting baseballs/softball, kicking soccer balls or throwing/kicking footballs into the fences or backstop is prohibited. User groups will be held responsible for picking up all trash from the area before vacating the premises. If not, the user group will be held financially responsible for the cost of cleaning the area. Bottles or glass containers of any kind are prohibited in all ORC areas. Facility use will be restricted to the area(s) specified on the Field Use Permit only. Facility Reservation Procedure 1. Anyone wishing to schedule Campus Recreation facility space should contact the CRC Facility Manager by calling or submit a completed Campus Recreation Facility Reservation Request Form to the Campus Recreation Office located in the CRC (HC 104) no less than two weeks prior to the event. 2. Once the Campus Recreation Facility Reservation Request Form has been received, the CRC Facility Manager will review the request and determine if the date and time is available and the terms of the request are acceptable. a. If the request is acceptable without correction, a rental agreement will be generated and given to the rental party for signature. b. If the dates/times requested are not available, the terms of the request are not acceptable, the CRC Facility Manager needs more information or any other corrections need to be made to the request, the CRC Facility Manager will contact the responsible person listed on the Campus Recreation Facility Reservation Request Form. c. If the rental requires the signature of additional university officials (i.e.: Dean of Students, Vice President of Student Affairs, University President), those signatures will be obtained prior to providing the rental party with a rental agreement for their signature. d. If the rental is for one of the ORC facilities, an ORC Use Permit will also be issued with the rental agreement and must be available at the ORC during the event. e. The facility is not officially rented until a signed rental agreement is submitted by the rental party. 106 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc

107 f. Once a facility rental/reservation is confirmed, only a university function considered to have a higher priority can supersede the rental/reservation, and only in the most unusual circumstances g. Equipment and special set-up requests will be supervised by the CRC Facility Manager. Equipment must be requested at least one week prior to the scheduled event. In some cases, a fee may be assessed for equipment and/or labor. h. A minimum of 48 hours is required to cancel a reservation. Non-University persons should contact the Facility Manager. After a date is confirmed as available, the Director of Campus Recreation and the Vice President of Student Affairs must be contacted for approval of the event and the ensuing of arrangements. Swim/Dive Team Practices (Effective Mid-October to Late February) In addition to the general Facility Scheduling and Rental Policy listed above, the following policies apply to groups/teams wishing to practice in the CRC pool during normal swim/dive season (mid-october to late February): 1. All groups/teams wishing to practice in the CRC pool must submit a completed Campus Recreation Facility Reservation Request Form to the CRC Facility Manager by July 31 st to receive priority scheduling. All requests received on or after August 1 st will be considered in the order they were received. 2. Teams will not be permitted to practice until a signed contract has been accepted and confirmed by to the CRC Facility Manager along with a copy of their insurance and release of liability. 3. Teams may only use the location specified in their contract. 4. Team members should not arrive at the CRC more than 15 minutes prior to their scheduled practice time. 5. Team members must remain in the lobby until the coach has entered the facility. 6. The coach is responsible for the team members, parents, and their guests at all times. 7. At least one coach must remain in the facility until all team members, parents, and guests have left the facility. 8. All CRC and pool policies must be followed at all times, unless the team has obtained written authorization from the CRC Facility Manager in advance. 9. NKU and the Department of Campus Recreation are not responsible for lost or left personal items. 10. Each team must have their own contract with the CRC and NKU. 11. During normal pool operating hours, dive practices will be restricted to exclusive use of the one-meter board located closest to the emergency exit doors and teams will be permitted shared use of the three-meter board with CRC Pool patrons. 12. During normal pool operating hours, swim practices will be restricted to 2 lanes. 13. Scheduled practices will end no later than 15 minutes prior to the facility closing. This will allow ample time for swimmers/divers to get dressed and vacate the facility in a timely manner. 14. Swim and dive meets will not be permitted during the week (Monday through Thursday). Meets on Friday, Saturday and/or Sunday must be scheduled when the CRC is closed and will not be permitted to start (the time the events actually start) less than one hour after the building has closed. Set up may begin at closing and the doors may be opened to spectators/participants no less than 30 minutes after normal closing time. Any meet scheduled to take place before the building is open must be completed prior to the building opening. Participating in activities and/or using these facilities is voluntary. NKU is not responsible for illness or injury sustained using these facilities. Each participant is encouraged to have a complete physical exam and to carry health/injury insurance. DISCLAIMER: All policies are subject to change without prior written notice. All policy changes will be noted on the Campus Recreation website, in the monthly newsletter and/or posted at the CRC front desk. C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc 107

108 Campus Recreation Facility Reservation Request Form Name of Group/Organization: Date of Request: Name of the Event: Request Made By: Day Time Phone #: Name of Person Organizing Event (if different than Requestor): Address: City: State: Zip: Day Time Phone #: Address: Type of Group (check all that apply): Student Fac/Staff Alumni Community Non-Profit Area Requested (check all that apply): Court #1 Multipurpose Room Intramural Field #1 Court #2 Racquetball Courts Intramural Field #2 Court #3 Swimming Pool Outdoor Basketball #1 Indoor Track Diving Well Outdoor Basketball #2 Weight Room Lap Lanes Outdoor Volleyball #1 Locker Rooms Vending Area Outdoor Volleyball #2 Other: Reservation Start Date: AM/PM Reservation Start Time: AM/PM Event Start Time: AM/PM Reservation End Date: AM/PM Reservation End Time: AM/PM Event End Time: AM/PM Date(s) Requested: Purpose of Activity: Activity Planned: Estimated Number Attending: Will Refreshments/Concessions be served/sold? Yes No If yes, explain: Special Arrangements Requested (tables, chairs, trash cans, bleachers, etc.): ALL FACILITY REQUESTS MUST BE SUBMITTED TO THE FACILITY MANAGER IN THE DEPARTMENT OF CAMPUS RECREATION, AHC 104, AT LEAST TWO WEEKS PRIOR TO THE DATE OF THE ACTIVITY. Signature of Person Making Request: Group Advisor s Signature: Date: Date: **FACILITY REQUESTS WILL NOT BE CONSIDERED UNLESS THIS FORM IS COMPLETED IN IT S INTIERTY** OFFICE USE ONLY DATE RECEIVED: APPROVED: YES OR NO IF NO, EXPLANATION ACTION TAKEN: COMMENTS: Northern Kentucky University Department of Campus Recreation 108 C:\Documents and Settings\vonhandorfr\Local Settings\Temporary Internet Files\OLK5C\staffhandbook20081.doc