8 th Annual Western New York Fall State Association of Municipal Purchasing Officials Conference Niagara Falls, New York October 17-18, 2012

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1 8 th Annual Western New York Fall State Association of Municipal Purchasing Officials Conference Niagara Falls, New York October 17-18, 2012 How To Do Business With Government If you are a vendor interested in doing business with local governments or are currently doing business with local government and would like to expand your sales, this is a great opportunity to invest a day to meet and discuss your products and services with the persons responsible for the purchases made on a day to day basis for various Government offices and departments. We realize your time is valuable and have scheduled the vendors to attend the conference with our attendees for one day only: Wednesday, October 17 th set up and registration starting at 7:30 am with a continental breakfast and set up by 12:30 PM. Then lunch in the vendor area and time with the attendees until 3:15 PM when the afternoon class begins. From 6-8 PM there will be vendor reception in the mezzanine level. The conference will be in a new location this year the Seneca Niagara Conference Center & Hotel. This schedule gives you an opportunity to network with attendees during lunch right through the vendor reception. Register today to at to attend this very worthwhile conference and trade show. Please don t delay. Reservations are taken on a first come first served basis. On behalf of the entire SAMPO Board we encourage you to attend this worthwhile event. Please feel free to contact any of us with any questions. Thank you! Lorraine Hein, CPPB Lisa Grosse, CPPB Debbie Gierman-CPPB SAMPO President Regional Representative Asst. Regional Representative Western Suffolk BOCES Livingston County Ontario County x lhein@wsboces.org lgrosse@co.livingston.ny.us Debra.Gierman@co.ontario.ny.us

2 New York SAMPO 8 th Annual Fall Training Conference October 17-18, 2012 AGENDA Tuesday, October 16, :00 p.m. 8:00 p.m. Registration Open for Attendees and Vendors with early arrival for the conference (Seneca Niagara Hotel/Conference Center Lobby) Wednesday, October 17, 2012 (Seneca Niagara Conference Center) 7:30 a.m. 10:00 a.m. Attendee Registration 8:00 a.m. 9:30 a.m. (Continental Breakfast will be served) 7:30 a.m. 11:30 a.m. Vendor registration and set-up 10:00 a.m. 11:30 a.m. Keynote speaker Chris Bauer- Professional Ethics A Preventative Maintenance Approach 11:30 a.m. 12:30 p.m. Lunch with vendors in the vendor exhibit area 12:30 p.m. 3:15 p.m. SPOTLIGHT ON VENDORS Without our vendor support the educational conferences SAMPO currently offers would not be possible, so please spend time meeting with each vendor during the Spotlight on Vendors in the exhibit area to learn about their products and services. 3:15 p.m. 4:45 p.m. Attend one of the following: Purchasing 101 including: What is new on Member Connect the SAMPO member connection for questions and timely topics, (Kathy Namisnak, CPPB, Ontario County) OR Roundtable Discussions with your peers, three discussion groups one each for (County/Town/Schools) 6:00 p.m. 8:00 p.m. Vendor Reception (Seneca Niagara Conference Center - Mezzanine level)

3 Thursday, October 18, 2012 (Seneca Niagara Conference Center) 7:30 a.m. 9:00 a.m. Attendee Registration 8:00 a.m. 9:00 a.m. Buffet Breakfast & Presidents remarks 9:00 a.m. 10:30 a.m. Attend one of the following: P-cards Save Time and Money (Brian O Connor, Rochester City School District) OR Developing an RFP (Sean Carroll, Onondaga County Purchasing) 10:45a.m. 12:15 p.m. Attend one of the following: Cyber Security (Jeff Ginsberg, Edutech-Wayne Finger Lakes BOCES ) OR How to write an effective Statement of Work for your bids and RFP s (Paul Reister, CPPO, Erie County Water Authority) 12:30 p.m. 1:30 p.m. Lunch 1:45 p.m. 3:15 p.m. General Session: GML 103 changes to allow additional piggybacking of contracts US Communities (Doug Looney, U.S. Communities) 3:15 p.m. Conference ends

4 The New York State Association of Municipal Purchasing Officials 8 th Annual Western New York Fall Conference October 16-18, 2012 Registration Form For immediate confirmation and to guarantee you will receive your preferred booth location you MUST register through the website ( using a credit card. SAMPO cannot guarantee booth selection for mailed registrations. If registering by mail please indicate your three (3) choices for booth location. Sponsors receive first choice. Company Name: Contact Person: Address: Address: City: Zip Code: Address: Please list all Attendee Name(s) Question State: Phone: Fax: Will you attend the vendor reception on Wednesday night? Yes No Registration for: Qty. Price ea. Total Gold Sponsorship ( vendor highlighted throughout day, list $1000 of membership) : Standard Exhibitor Booth: $550 Each additional attendee (Please include name of $100 attendee(s) above TOTAL REMITTANCE DUE: TOTAL PERSONS ATTENDING: Vendor Registration Fee for 17th includes: 8x8 booth, 3x8 Table, Skirt, 2 Chairs, Continental Breakfast, Luncheon, Reception and Admission to Classes Exhibit Setup: October 17 th Begins at 7:30 am and be completed by 12:30 pm. It is suggested that you bring a sign or banner for your booth. Not included: Hotel accommodations, electric, internet or telephone lines. Please contact Kimberly Kubala at the hotel at for electric and additional items. Orders forms are enclosed with conference information. Please note that deadline for order is Oct 3 rd. A. Please indicate the type of display you will be using: Tabletop Floor Display B. Please select 3 choices for booth location, in order of preference: 1st. 2nd. 3rd. If electric or internet needed, Booths 1-20 are the best sites. You may register online, fax or mail completed registration forms and remittance to: The New York State Association of Municipal Purchasing Officials 2668 South Rd, Suite 203, Poughkeepsie, NY info@nysampo.org Phone: Fax: All vendor registration fees must be paid prior October 16 th to enable set up.

5 Meal Area Entrance Platinum Sponsor Available Gold Sponsor Sold Locations and sizes are approximate and not to scale

6 Name of Event: SAMPO Electrical Request Form Date(s) of Event: October 17, 2012 Booth Number(s): Order Due By: October 3, 2012 Company: On-Site Contact: Address: Phone Number: Fax Number: VOLTSINGLE PHASE ADVANCE FLOOR QUANTITY (Outlets) # DAYS TOTAL 1500 WATT OR 15 AMPS 2000 WATT OR 20 AMPS 3000 WATT OR 30 AMPS 208 VOLT SINGLE PHASE $75.00 $90.00 $85.00 $ $95.00 $ ADVANCE FLOOR QUANTITY # DAYS TOTAL 20 AMP $ $ AMP $ $ AMP $ $ AMP $ $ VOLT THREE PHASE ADVANCE FLOOR QUANTITY # DAYS TOTAL 20 AMP $ $ AMP $ $ AMP $ $ AMP $ $ *Electrical is charged per day TOTAL DUE Form of payment is required with return of completed Electrical Request Form. Checks are required 14 Days in advance for processing. Make checks out to Seneca Niagara Casino and Hotel $ Return to the attention of Kimberly Kubala 310 Fourth Street Niagara Falls, NY Phone Fax kkubala@snfgc.com

7 SHOW DATE: October 17, 2012 SHOW NAME: SAMPO DUE BY: October 3, 2012 Additional Items FORM Booth Number: Company Name: Order Requested By: Event Manager: Kimberly Kubala Booths include: 1 Table 8 x 36, with Linen and skirt and 2 chairs Additional Tables are available for the following fee(s): 8 x 36 $ x 18 $ Cocktail Round or Pub table $ /4 Serpentine $ /2 Moon (72 ) $20.00 AV Available: ** Each includes linen and skirting Plasma Screen Television $ & up DVD/VHS/CD $50.00 Internet Service: High Speed Internet $25.00 Set up & Day One Phone Service: Dial 9 phone service $75.00 per day Analog Phone $25.00 Additional Items: Flipchart with pad and Markers $25.00 White Board with markers and eraser $25.00 Set up fees are included in the above pricing, however if a dedicated technician(s) is required for your event the fee is $50 per hour with a two hour minimum. Please fill out attached Credit card form and return with AV Order Form Additional equipment available on request Form of payment is required with return of completed Items Request Form. Checks are required 14 Days in advance for processing. Make checks out to Seneca Niagara Casino and Hotel Return to the attention of: Kimberly Kubala 310 Fourth Street Niagara Falls, NY Phone Fax kkubala@snfgc.com

8 Credit Card Authorization Form Credit Card holder authorizes Seneca Niagara Casino to charge credit card listed below for payment. Event Name: SAMPO Event Date: October 17, 2012 Company Name: Contact Name: Address: Phone: Dollar Amount to be charged: Credit Card Type: Credit Card Number: Exp. Date: Print Name on Card: Signature of Card Holder: Note: Please include a photo copy of front and back of card to be charged **************Internal Use**************** Mgr. Signature: Date of transaction: Receipt # from POS:

9 HOTEL ACCOMODATIONS NYS Association of Municipal Purchasing Officials Fall Training Conference Tuesday, October 16, Thursday, October 18, 2012 Reservations must be made by September 23, 2012 to receive the special conference pricing!!!! ROOM RESERVATIONS ARE TO BE MADE DIRECTLY WITH THE HOTEL! Seneca Niagara Hotel & Conference Center 310 Fourth Street Niagara Falls, NY Phone: You must refer to SAMPO when making reservations to receive the special rate of $99 per night plus $15 occupancy fee. "Reservations after September 23, 2012 may be at a higher room rate pricing not guaranteed after that date" All Reservations Must Be Secured with a $99.00 Deposit. Checks, Credit Cards Accepted. Reservation Deadline: Sunday, September 23, 2012 Cancellation policy: If you are unable to honor your guaranteed reservation, please cancel by 2pm 72 hours prior to arrival. If you cancel after this time, one night s deposit plus all applicable fees will be applied to your credit card.

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