2014 Annual Report Booklet OMEGA PSI PHI FRATERNITY, INC.

Transcription

1 2014 Annual Report Booklet OMEGA PSI PHI FRATERNITY, INC. STATE ORGANIZATION OF GEORGIA Bro. Craig Jackson, State Representative Bro. Marvin Brodwater, Sr. 1st Vice State Represntative 1

2 Index Page 3-5. GA, State Representative 6. 1st Vice State Representative nd Vice State Representative 9. State Keeper of Records and Seal 10. State Keeper of Finance 11. State Councelor 12. State Chaplain Region I Regional Representative Region II Regional Representative 19. Region III Regional Representative Region IV Regional Representative Region V Regional Representative 24. Acheivement Week Community & Civic Affairs /Fatherhood Iniatative Social Action Undergaduate Advisor 32. Talent Hunt Scholarship 35. History & Archives 36. NAACP 37. Food Drive Corporate / Economic Delvelopemnt 40. Government Relations State By Laws 2

3 OMEGA PSI PHI FRATERNITY, INC. State of Georgia GA State Representative Report To: The Seventh District Council and the State of Georgia From: Craig B. Jackson Reference: State Report Date: October 3, 2014 Introduction Brothers I humbly come before you with sincere expressions of gratitude for all you do to support the great State of Georgia and the Omega Psi Phi Fraternity, Inc. This has been a fast pace year in which several strides have been made to move us forward. We continue to move Omega forward by supporting its programs and setting the pace for the Mighty 7 th District. The state of Georgia and this country is calling for real men to come forward and help our youth and future leaders. The brothers of Omega are accepting that challenge by working with youth through several mentors programs throughout the state, rallying around the fatherhood initiative and teaching our undergraduates the responsibility of being a true Omega man. Let s continue to work in a spirit of excellence in order to become a better brother, chapter and state organization. Chapter Activity Chapters: Graduate 27 Undergraduate 21 Suspension: Graduate 0 Undergraduate 3 (Tau Delta Delta, Beta Psi, Upsilon Sigma) Inactive: Graduate 2 (Omega Kappa Kappa & Pi Iota Iota) Undergraduate 4 (Alpha Sigma, Omega Mu, Tri Delta, Delta Kappa) 2013 Membership Membership 1619 Increase 8 MSP Total: 121(Grad 57, Undergrad 64) 2013 GA State Workshop The 50th Georgia State Workshop was held in Atlanta, GA hosted by Chi Gamma Gamma, Alpha Delta Nu & Alpha Delta Rho Chapters. Special thanks to the host chapters and all of the brothers across the state that helped make this a momentous Golden Anniversary. It is always special to have our former State Representatives in attendance providing their support and guidance. This was truly a special state meeting with plenty of royal grandeur. I thank all of you for your participation and commitment to our beloved fraternity State Award winners. Achievement Week Awards Omega Man of the Year Graduate Omega Man of the Year Undergraduate Superior Service Award- Graduate Founders Award Dr. Earnest E. Just-Advisors of the Year Winners John Spillers (KAA) Charles Purchase (Delta Nu) Derrick Henderson (Lambda Phi) Amos Smith (Lambda Phi) Tahrea Grant (Lambda Phi) 3

4 Colonel Charles D. Young Military Leadership Award Citizen of the Year Graduate Chapter of the Year Undergraduate Chapter of the Year Chapter Awards Region I Graduate Chapter of the Year Region I Undergraduate Chapter of the Year Region II Graduate Chapter of the Year Region II Undergraduate Chapter of the Year Region III Graduate Chapter of the Year Region III Undergraduate Chapter of the Year Region IV Graduate Chapter of the Year Region IV Undergraduate Chapter of the Year Region V Graduate Chapter of the Year Region V Undergraduate Chapter of the Year Social Action Large Graduate Chapter Social Action Small Graduate Chapter Social Action Undergraduate *NAACP Graduate *NAACP Undergraduate Economic Development Graduate Economic Development Undergraduate *Scholarship Large Graduate Chapter Scholarship Small Graduate Chapter Scholarship Undergraduate Chapter *Undergraduate Scholastic Achievement Award* William Pounds III (Lambda Phi) St. Rep. Dr. James Beverly Delta Mu Mu Alpha Delta Rho Winners Kappa Alpha Alpha Psi Alpha Gamma Gamma N/A Lambda Phi Gamma Zeta Lambda Tau Alpha Gamma Delta Mu Mu Alpha Delta Rho Chi Gamma Gamma Lambda Tau Alpha Delta Rho Lambda Tau Alpha Delta Rho Delta Mu Mu Alpha Delta Rho Delta Mu Mu Lambda Lambda Lambda Alpha Gamma Alpha Delta Nu & Psi *History and Archives Graduate *History and Archives Undergraduate Charles R. Drew Undergraduate Scholar of the Year Lambda Phi Alpha Delta Nu Micah Baisden Upsilon Sigma Marchdown Champion 2013 Alpha Delta Rho 4

5 Alonza A. Bennett Honorary Scholarship Bro. Alan M. King II- Georgia State University Bro. Wendell W. Cole III- Georgia State University Bro. Anthony Kadri - Georgia State University Bro. Al Joseph Luck-Southern Poly State University 7 th District Award Winners 2014 International High School Essay Contest (Also placed 2 nd at Conclave) Mr. Corben Cole Crawford Submitted by Xi Beta Beta Chapter Dublin, GA Citizen of the Year Dr. James Beverly Nominated by Lambda Phi Chapter Macon, GA Undergraduate Chapter of the Year Alpha Delta Rho Chapter Southern Polytechnic State University -- Marietta, GA Undergraduate Chapter Advisor Award Bro. Tahrea Grant Gamma Zeta Chapter Mercer University Macon, GA Colonel Charles Young Military Leadership Award Bro. William C. Pounds, III Lambda Phi Chapter Macon, GA Founders Award Bro. Amos Marion Smith, Jr. Lambda Phi Chapter Macon, GA Undergraduate Omega Man of the Year Award Bro. Charles Purchase Nu Delta Chapter Columbus State University Columbus, GA International Award Winners Social Action Award Alpha Delta Rho Chapter Southern Polytechnic State University 5

6 Date: October 2, 2014 To: Craig Jackson GA, State Representative From: Brother Marvin Broadwater, Sr. GA, 1st Vice State Representative End of Year Report FY Maintained office of 1st Vice State Representative by performing the duties as prescribed in the bylaws- The First Vice State Representative shall perform such duties as are assigned to him by the State Representative and the State Council. He shall exercise coordinating supervision of the activities of all standing committees and Regional Representatives and provide the State Council with periodic reports of the progress and work being performed by the several committees and Regional Representatives. Attended District Meeting, Conclave, and other State Meetings (at my expenses). Increase communication with State Council and the Brotherhood by requesting that the Workshop agenda, fundraisers for chapters, signature events for Chapters and any other pertinent information for the Brotherhood is placed on the State Website. Also, placed Annual Reports Booklet on the website for review prior to and during the State Workshop. Created a text messaging system for the State Council members. Encouraged State Chairmen to work throughout the year rather than three months before the State workshop. Worked with the By-Laws Chairman to get our bylaws updated and placed on the website 60 days prior to the State workshop. In an effort to increase the State Annual reporting created two new awards and as well brought back the Graduate (small) Chapter of the Year Award. Goals and Objectives for FY 14-15: Greater communication Change forms in reporting packet Increase percentage of reports with an emphasis on quality of reports and meeting deadlines appoint UG to State Committee Best Practices: Communication, Communication Communication. 6

7 Date: September 18, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Arnold 2nd Vice State Representative End of Year Report FY Throughout the year, I have kept in contact with the chapters to ensure Omega business was handled appropriately and in a timely manner. I have spent time going to individual chapters checking on the brothers and making sure we conducted ourselves in a manner that wouldn't embarrass the organization or the chapters. This past year has been great for new membership as the newest members of Omega are spending time traveling and fraternizing with one and other, not just in the state but in the district. For this year's Conclave, the charter bus that was provided for transportation gave us great bonding time which is important and ultimately reduces the amount of inter-fraternal fights. Goals and Objectives for FY 14-15: I will be graduating this semester and accepting my commission into the United States Marine Corp. If I were running my platform would be to definitely concentrate the Undergraduate efforts along the lines of Omega Stands Against Domestic Violence or something that has to do with corrective action against law enforcement. These are two issues that have really taken America by storm and I believe that anything we get behind we can make a positive difference. With the aid of the our voices on college campuses and social media we could have a huge impact. It doesn't matter what we get behind as long as undergraduate chapters are involved in some type of social action program. We are great at throwing events such as parties or homecomings but we could definitely do better when it comes to community service. Ensuring that the documentation for each event is done so that more chapters turn in competitive state/district reports. Best Practices: Due to the distance in between chapters I find that is easiest to have conference calls. As long as proper notice is given you can ensure that 90-95% of intended participants are on the call. I send out notifications to the chapter Basileus and KRS so I make sure the chapters get any updates on information or events. Maintaining a good relationship with the chapters by actually attending events and fellowshipping has really helped me when I needed things done. I have been to most chapters in the state a few times and have good friends at each chapter. Because of this I have gained the respect and trust from my brothers and they have mine. It has been my pleasure serving in this position I am proud of what the undergraduate brothers have accomplished this year. Many have graduated and gone on to gain employment at reputable companies others are still in search of employment. I believe if they continue to fellowship with the good brothers they will be linked in and find a career. Thank you for giving me the opportunity to serve you. 7

8 God Bless our Fraternity and Long Live Omega Psi Phi, Bro. Courtney R. Arnold 2nd Vice State Representative GA 8

9 Date: October 2, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother George Cooke PMP State Keeper of Records and Seal End of Year Report FY Preformed all administrative and communication duties of the KRS. Work with the Information Technology to set up state workshop registration. Forwarded all request for State chapter to be posted events on the website. Responded to all request from chapter questions about dues, forms and delegates to name a few. Forwarded all communications from International, 7 th District and State council to chapter leadership. Keep detail records of all money received. Keep detail database of Brother financial status. Financial Brothers: 1619 Financial Graduate Brothers: 1473 Financial Undergraduate Brothers: 146 MSP Brothers: 121 MSP Graduate Brothers: 57 MSP Undergraduate Brothers: 64 Total chapter: 48 Active Chapters: 39 Inactive Chapters: 6 Suspended Chapters: 39 Reclaimable Brother who were financial in 2013 but not in 2014: 426 Goals and Objectives for FY 14-15: Continue to encourage chapter KRS to adopt the use of a chapter membership database that will allow them to keep accurate chapter membership records for competing Forms 36, 37, 50, 53, International dues payments, District dues payments and State dues payments. Continue to push for complete and accurate reports Work with region Representatives to follow up with chapters and assist the undergrad chapter KRS complete and submit required forms Best Practices: Think of record keeping as recording information in an organized manner, not simply filling in and submitting forms Recommendations: Schedule KRS training for all chapter leadership that is interested in using the membership database I presented 9

10 Date: October 4, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Douglas Shaw, State Keeper of Finance State Keeper of Finance End of Year Report FY Duties of the SKF Included: Receipt and proper reconciliation of all funds received from SKRS Payment of all financial obligations with supporting documentation Daily review and monitoring of all bank asset accounts for fraudulent activity Monthly reconciliations of all financial activities to bank statements Preparation and submission of GA State Federal Tax Return (Form 990) Conduct annual audit of financial records and evaluation of internal controls Conduct regional KRS/KF training for all chapters Attendance of Georgia State Workshop, 7th District Meeting, State Council Meetings YTD Forecasted Revenue approx. Announced at State Workshop 51th GA State Workshop approx. Announced at State Workshop Dues approx. Announced at State Workshop YTD Forecasted Expenses approx. Announced at State Workshop If we are not able to reduce state workshop costs annually, we should strongly consider raising dues significantly! State of GA will retain approx. $ between Bank of America, Fidelity Investments and Omega Credit Union. Goals and Objectives for FY 14-15: 1. Timely Filing GA State & chapters Form 990 tax returns with no IRS penalties. 2. Zero Audit Discrepancies by maintaining properly organized & clean financial records 3. Conduct KRS/KF Training Workshops for all 5 regions 4. Convert Accounting Records to Quick Books for State of GA and Chapters 10

11 October 2, 2014 To: Bro. Marvin Broadwater, Sr. 1 st Vice State Representative From: BRO. CHARLES H.S. LYONS, III GEORGIA STATE COUNSELOR End of Year Report FY Attended 2013 Georgia State Workshop in Atlanta, Georgia, October 10, 2013 to October 13, Participated in State Council Meetings conference calls. Attended 2014 Seventh District Meeting in Atlanta, Georgia. Attended 2014 Grand Conclave in Philadelphia, Pennsylvania. Reviewed 2014 Omega Psi Phi Fraternity, Inc. Insurance and Claim Manual. Reviewed Revised 2014 Special Events Checklist document. Advised Chapters regarding requirements of Revised 2014 Special Events Checklist. Gave general legal advice to Chapters and State Council. Reviewed contracts for 2014 State Workshop. Communicated and confirmed agreement with Hampton Inn & Suites Jekyll Island regarding 2014 State Workshop room and space booking accommodations. Prepared Special Events Checklist for 2014 State Workshop. Obtained required documents and information for Jekyll Island Convention Center and District Counselor for 2014 State Workshop Special Events Checklist. Established excellent working relationship with new Seventh District Counselor Bro. Raju Branson. Goals and Objectives for FY 14-15: Encourage Chapters to submit Special Events Checklist to District Counselor in timely fashion with all required contracts, insurance documents, other required documents, required permits and licenses. Encourage Chapters and Brothers to adhere to the Social Media Policy of the Fraternity. Encourage host Chapter(s) for 2015 State Workshop to timely submit Special Events Checklist to District Counselor with all required contracts, documents, insurance documents, other required documents, required permits and necessary licenses. Submitted by, Bro. Charles H.S. Lyons, III State Counselor 11

12 Date: September 19, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother David Anthony Spencer, Jr., State Chaplain End of Year Report FY I have not performed or facilitated any specific workshops for state chaplains. I have made calls to sick brothers, attended memorial services and State led functions. In some cases I have collaborated with other local chapter chaplains to attend in my absence i.e. I was unable to attend the Fatherhood Rally due to officiating the funeral service of one of the other Brothers. Goals and Objectives for FY 14-15: 1. Call chaplains from chapters throughout the state to provide helpful tips to do ministry in their local chapters 2. Create a network of chaplains, ministers and pastors throughout the state 3. Collaborate with chaplains throughout the state to create a workshop focusing on how to address spiritual and emotional distress of brothers and finding balance between family and fraternity. 4. Create a better method of gaining information of brothers who are sick or who have entered into Omega Chapter and provide spiritual support from State Chaplain Best Practices: 1. Reaching out in advance for names of Brothers who have entered into Omega Chapter. 2. Calling Brothers who are sick or families who are bereaved and praying with them over the phone or in person 12

13 Date: October 2, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother CarJonne Cooper Region 1 Representative End of Year Report FY Brothers I greet you in the name of our Supreme Basileus of the Universe. It has been a pleasure serving as Region 1 Representative for the State of Georgia. It is an honor to report that the chapters of Region 1 are carrying out the mandates of the Fraternity in the True Omega Spirit. All chapters have participated fully in the Fatherhood Initiative, which took place at a local Atlanta area mall to have a greater impact within the community. The chapters have also put forth a herculean effort in supporting other community service activities such as The Necktie Tying Workshops hosted by Eta Omega Chapter, the Manhood Uplift Program/Project hosted by Kappa Alpha Alpha Chapter where over 150 young men and community members attended. This community service effort included concurrent sessions on college readiness, spiritual awareness, responsibility, and robotics. Mu Mu Mu Chapter participated in the Walk Now For Autism Speaks as well as Relay for Life community service efforts. Tau Chapter were heavily involved in the Atlanta-Metro community with their Youth Leadership Academy which promote Intellectual, personal, physical, and social development. Psi Chapter, Kappa Kappa Chapter, and Zeta Theta Chapter were also involved in blood drives, clothing drives and numerous health initiatives. Region 1 Chapters Graduate Chapters Undergraduate Chapter Eta Omega Pi Delta Delta (Emory) Kappa Alpha Alpha Psi (Morehouse) Phi Kappa Kappa Zeta Theta (Georgia State) Tau Beta Psi (Clark Atlanta University) Tri- Mu Kappa Kappa (West Georgia) Goals and Objectives for FY 14-15: To have 100% participation in Reporting Process and to be timely 13

14 Best Practices: Develop on-line reporting repository for chapters to self- report Have training workshops for Region Reps to be more efficient in the business of Omega and to foster more fellowship among chapters 14

15 Date: October 2, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Bro. Terron K. Hayes Region II Representative Fiscal Year REGION II YEAR END REPORT First of all Region II would like to Congratulate the State of Georgia on its 51 st Omega Psi Phi Fraternity Inc. Ga. State Workshop for The Brothers in Region II are making tremendous strides in their respective communities by continuing to work and serve Omega in their cities. In Region II, the Brothers demonstrated their commitment and service to the mandates of Omega through numerous activities that not only highlighted and celebrated their achievements, but also provided well-needed Uplift in their areas of influence. Chapters demonstrated their commitments via numerous programs and initiatives throughout the year. The activities included, but not limited to: Founders Day, Achievement Week, Memorial Services, Talent Hunts, and various community-oriented service projects. Collectively, chapters submitting reports awarded over $10,750 in scholarships to deserving students to attend institutions of higher learning. All chapters either hosted or were active participants in blood drives and mentoring of the youth in the region. Each chapter conducted a number of activities in their respective communities with over 1,592 hours of manpower contributed and over 600 hours of volunteer community service conducted by the Brothers in Region II. REGION II CHAPTERS: Graduate Undergraduate Eta Omicron Albany, GA Alpha Gamma Gamma Valdosta, GA Mu Beta Beta Thomasville, GA Chi Epsilon Albany State University Tau Delta Delta Valdosta State University Delta Delta Delta GA Southwestern University Xi Beta Beta Dublin, GA Lambda Lambda Lambda- Americus Ga. 15

16 CHAPTER ACTIVITIES GRADUATE CHAPTERS Eta Omicron Just Love Cooper Coleman Mentoring Program Charles Drew Blood Drive Volunteered over 400 effort hours Voter Empowerment Back to School Drive Que Reclamation Picnic Summer Program Partnership National Night Out Feed the Elderly Initiative (Holidays) Thanksgiving & Christmas Baskets Giveaway Community Cleanup Initiative Health Initiative collaboration Salvation Army Bell Ringers Belts for Boys & Gifts for Girls Awarded $2000 in Scholarships BBQ for Scholarships Food Booth Exchange Club Fair Spring Fling Event For Scholarships Alpha Gamma Gamma Blood Drive Awarded $1000 in college scholarships Boys & Girls Club & School Mentoring Heart Health Exposition sponsorship Relay For Life Community Cleanup 15 Social Action activities Thanksgiving & Christmas Baskets Voter Registration Career Day Speakers Adopt-A-Highway Mu Beta Beta Salvation Army Bell Ringer Culbertson School Mentoring Voter Empowerment School Easter Egg Hunt Awarded $1500 Scholarships Community Clean-up 16

17 Joint event with Deltas Mu Beta Beta Foundation Inc. Talent Hunt Achievement Week Lambda Lambda Lambda Thanksgiving Turkey Give-away Awarded $1500 in scholarships Sumter Co. Health Initiative Partnership w/ Friendship Miss. Baptist Church Salvation Army Bell Ringing Reclaimed 4 Brothers School Mentoring 270 hours community service Xi Beta Beta MLK Day Parade Achievement Week Programs Valentines Day Fundraiser Voter Mobilization Mentoring Programs Supplies for Success Social Action Programs 14 th Annual Prayer Breakfast Nick Eason Foundation Memorial Service Youth Football Camp Blood Drive S.T.E.M. Competition UNDERGRADUATE CHAPTERS Chi Epsilon Mentor & Turner Elementary School Scholarship Funraiser Health Initiative New Student Move In Do. Co. Sheriff Youth Initiative Blood Drive Delta Delta Delta Salvation Army Bell Ringing School Mentoring Reactivation of Chapter 200 hours community service 17

18 Thanksgiving Turkey Give-away Health Initiative Tau Delta Delta (Suspended) Goals & Objectives for FY Strongly Increase Chapter Reporting Continue to Support Tau Delta Delta with Advisement & Mentoring While in a Suspended Status Establish a Region II Picnic Establish and Maintain Committee Reports Chairs Increase Chapter Abilities and knowledge for electronic reporting Re-Establishing Chapter relationships and partnerships Recommendations: Encourage/enforce reporting accountability Provide chapter access to benchmark reports (reports book) Stress importance of Book/ Record Keeping This Concludes Region II Year End Report. Thank You. 18

19 Date: October 2, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Abdur R. Hassan End of Year Report FY Chapters in Region III met requirements of National Mandated Programs. List of activities include Mentoring, Voter Registration, Talent Hunt, Blood Drive, campus clean up, golf tournaments, Adopt-A- Highway, and numerous health initiative programs. Several thousands of dollars were raised through fundraisers to donate for scholarships, as well as food provided to needy families at Thanksgiving and Christmas. Region Chapters Graduate Chapters Undergraduate Chapter Lambda Phi Gamma Zeta (Mercer U) Lambda Iota Nu Delta (Columbus State U) Omega Gamma Gamma Upsilon Sigma (FVSU) Lambda Lambda Lambda Delta Delta Delta (GA Southwestern Alpha Xi No Chapter Goals and Objectives for FY 14-15: Goals for next FY are to hold a Region Retreat for Leaders for hands on training and completion of reports, greater support for Father Hood Initiative, increased attendance/delegates at State, District, and National Meetings, and submit grant applications for Mentoring Programs. Best Practices: Some best practices to follow are mentor chapter leaders who are new in the position. Too many chapter officers and committee chairmen are elected or appointed to positions without prior training and left to sink or swim. Also, learn from those who are doing it right. Ask for assistance even if from another chapter. 19

20 Date: October 2, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Slim Melvin Region IV Rep End of Year Report FY Brothers, it gives me great pleasure to submit the annual report on the activities of chapters in Region IV. The Brotherhood in the region is continuing to hold Omega s banner high in their perspective communities. Within Region IV, the Brothers demonstrated their commitment to the mandates of Omega through numerous activities that not only highlighted and celebrated their achievements, but also provided well-needed Uplift in their areas of influence. Chapters demonstrated their zeal via numerous programs and initiatives throughout the year. These activities included, but not limited to: Founder s Day, Achievement Week, Memorial Services, Talent Hunts, Blood Drives, and Habitat for Humanity, Mentoring Programs, Clothes Drives, and Scholarship Donations to deserving students. As the Chapters in Region IV continue to focus on reclamation, all Graduate Chapters held functions to bring Brothers back into the realm of Omega. There were also many social activities like: golf tournaments, dances, Mardi Gras, sporting events, church visits, youth sports team sponsorships, lectures and numerous other activities. Collectively, chapters awarded scholarship funds to deserving students to attend institutions of higher learning. In addition, over 80 chapter activities were conducted with well over 2800 hours of manpower contributed. UPSILON GAMMA GAMMA CHAPTER - The brothers of Upsilon Gamma Gamma (UGG) Chapter, Omega Psi Phi will be participating in the Golden Harvest Food Bank - Master s Table Soup Kitchen program serving hot lunch to the homeless and other people in the Augusta area who are in need of a hot meal. The members of Upsilon Gamma Gamma Chapter - Back to School Drive. The purpose of this event was in support of Omega Psi Phi 7th district mission of identifying and supporting the youth in our community who could benefit from school supplies in order to participate in classroom activities. This was accomplished by giving them paper, pencils, composition books, haircuts, and mentorship in preparation of starting school. The Beta Gamma Gamma Chapter of Omega Psi Phi awarded a total of $2000 in Scholarships to four deserving students. Dozens of students from Liberty, Long and Bryan Counties participated in this year s Essay contest. In honor of Comcast Cares Day, Brothers of the Mu Phi Chapter of Omega Psi Phi and volunteers from the community were at Georgetown K-8 to pitch in on an outdoor beautification project. Together the community refurbished and landscaped the school's courtyard area. The Week of the Young Child is an annual celebration sponsored by the National Association for the Education of Young Children (NAEYC). The purpose of the Week of the Young Child is to focus public 20

21 attention on the needs of young children and their families and to recognize the early childhood programs and services that meet those needs. On Friday April 11th the brothers of Mu Phi chapter of Omega Psi Phi Fraternity Incorporated volunteered at the EOA Head Start s culminating event Week of the Young Child Festival. There was over 800 Head start participants present; many accompanied by their family. The Brothers of Omega were one of thirty community organizations there to support and celebrate the early childhood program. They assisted in set up of the community organization tables and bounce houses. They supported teacher and teacher assistants as they lead Head Start students through the community fair and play area. The Undergrad brothers of Zeta Delta Delta (Georgia Southern University) participated in Breast Cancer Awareness on GSU campus; the brothers of Omega Psi Phi organized a fundraiser selling customized buttons for $1 each. In order expand the attention of the cause, the brothers gave appreciation shout-outs of their supporter on the chapters Instagram/Twitter page. The proceeds went to the Susan G. Komen Foundation. Chapters in Region IV Graduate Chapters Lambda Tau Mu Phi Upsilon Gamma Gamma Beta Gamma Gamma Psi Omega Undergraduate Chapters Zeta Delta Delta (Georgia Southern University) Gamma Beta (Paine College) Omega Eta (Augusta State University) Alpha Gamma (Savannah State University) Goals and Objectives for FY 14-15: The goal for the upcoming year is to strive for the high principles required by Omega. Each Omega man will serve as a role model for others. We will support all programs that are set by Our Fraternity-Omega Psi Phi Fraternity, Inc. Lastly, increase reporting of activities, publications of activities in Fraternity media and perform joint-chapter Social Action initiatives. Best Practices: Electronic communication has proved to be a very effective tool. We are able to communicate directly will all chapters in real time. Chapters are able to see the urgent need for responses. All correspondences are delivered to members via and emphasize use of IHQ-provided . 21

22 Date: October 2, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Patrick Tolbert Region V / Region Representative End of Year Report FY Four of the five graduate chapters submitted state mandated reports. One of five undergraduate chapters filed reports. There are five active graduate chapters and five active undergraduate chapters with total memberships of 302 and 20 respectively. Two undergraduate chapters are down to one brother and one undergraduate is being phased out due to merger with another chapter. Congratulations to Alpha Delta Rho, for winning International Undergraduate Chapter of the Year at the 79 th Grand Conclave in Philadelphia, PA. Alpha Delta Rho will be merging with Alpha Delta Nu due to the school mergers of Southern Polytechnic into Kennesaw State University (Alpha Delta Nu). Alpha Delta Rho will not be an active chapter after the merger. During the fiscal year, two of five graduate and two of five undergraduate chapters conducted a Membership Selection Process prior to the moratorium. Three graduate chapters raised scholarships in the amount of $44,000; one undergraduate chapter had $1000 in awards. Twenty-eight students were the beneficiaries of the fundraising efforts. Mentoring dominated the social action agendas set by most of the chapters. Health initiatives, blood drives and many other Social Action and awareness activities were also key programs that were carried out by the chapters. All active chapters are scheduled to be registered at the 2013 GA State Workshop. Chapter Signature Events (Top 5) Chapter Beta Lambda Lambda Event Overcomer s House Weekly Support Turkey basket giveaway nearly 500 turkeys with Overcomers House Kamileon s Kloset donations 22

23 Chi Gamma Gamma Delta Mu Mu Zeta Beta Beta Alpha Delta Nu Graduate Chapters Beta Lambda Lambda Chi Gamma Gamma Delta Mu Mu Tau Mu Mu Zeta Beta Beta Drive for Knowledge Golf Classic Relay for Life Lovers and Friend Affair Back to School Bash - Gave School Supplies and feed over 350 people Healthy Moves 5K and Health Expo participants Sundresses and Seersuckers V Dinner for residents/guests at Hope Lodge and donation Black Rhinos Christmas Feed/Clothe the Homeless Annual Scholarship Brunch Annual Christmas Toy Drive Thanksgiving Dinner - Boys and Girls Club. Blood Drive- St. John Baptist Church Talent Hunt- University of Georgia Purple Passion Christmas Party/ Scholarship Fundraiser Street Clean-up in Athens College Day. Baker Elementary Autism Speaks Hoodwinked - Achievements in the African American community Band Together for Lupus Soul Sundays - Support for homeless men, woman, and children Undergraduate Chapter Alpha Delta Nu Kennesaw State University Alpha Delta Rho Southern Polytechnic Beta Zeta University of Georgia Delta Kappa Georgia Tech Pi Delta Delta Emory University Goals and Objectives for FY 14-15: Involve and engage all chapters in the Region starting with the Undergraduate Chapters Improve on membership s number on each campus with help of the advisors. 100% participation in the reporting process Promote awareness among Region V Chapters to be more consistent in supporting each other s events and chapter activities Best Practices: Involvement of Chapters for state report scoring Communications with Chapters 23

24 Date: August 26, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Tony L. Alexander/Achievement Week End of Year Report FY The focus this year was on realigning the State Awards with the rest of the 7 th District, and to ensure that we had complete and accurate packages to submit to the District Level. Goals and Objectives for FY 14-15: The major emphasis is to get all award winners to Bro. Norman by February Begin the exploration of joint Founders Banquets. Present a full slate of Awards for the 52 nd State Workshop Best Practices: Continue to urge Chapters to submit complete and timely packages. Deadlines: The reporting deadlines for submission of winners for the International High School Essay Contest are as follows: International High School Essay Contest: Submissions Due to Local Chapters October 24 th, All submissions are due to the GA State Chairman, postmarked by December 4 th, State Winners due to District Chairman February 1 st 2015 District Winner Selected March 1 st,

25 Date: August 26, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Tony L. Alexander/Community and Civic Affairs End of Year Report FY This year we ve targeted and identified major companies that will partner with the State Organization or our Foundation to sponsor and work on various Community Service Projects. Timing was key for each Organization because we ve had to work within their particular window of opportunity: Porsche Cars North America, Fulton-Dekalb Hospital Authority, American Family Insurance, Nationwide Insurance, Fulton County Courts, PADV, Dover Staffing, Corporate Staffing, Hood Law Group, Premier Genetics, Project Hygiene, Brownstone Project, Next Generation Staffing, AIDS Healthcare Foundation, Kroger and Delta Community Credit Union. 4 th Annual Proud Fathers Rally and Stance Against Domestic Violence We executed the 4 th Annual Proud Fathers Rally and Stance Against Domestic Violence on June 14 th, 2014 and helped approximately 600 area residents in the historic West End District of Atlanta, GA. We had 18 resource areas set up and during the event we served lunch to the Attendees, provided a Clothing, Shoe and Toiletry Giveaway, and offered spoken words of empowerment from local Artists and Fraternity Officials. Partnerships While we engaged with a number of Associations and Companies (see above), we ve really made strides in partnering with some more than others: PADV (Partnership Against Domestic Violence), Fulton-Dekalb Hospital Authority, Porsche Cars North America, Delta Community Credit Union, Bethany Christian Services, Sunny Delight, Blue Bell Ice Cream. Goals and Objectives for FY 14-15: The goal is to have at least one sponsored event in each region during FY To explore having multiple Fatherhood Rallys across the State and a sustainable Calendar of Events for the year. To have Chapters notify the Region Representatives and State Chair about the projects that they are planning to execute for the next FY. To solicit dollars from various Corporate Partners on an annual basis and direct the funds to the State s Foundation. 25

26 To establish a Cash Back Incentive Program with Kroger Corporation, and identify/approach Partners for the 2015 State Workshop. Deadline: The Committee needs all Chapters to submit the projects that they have up for sponsorship by November 30 th, The information can be sent to Tonyalexander2@icloud.com Best Practices: To continue to have Chapters to communicate more effectively. To continue to urge Chapters to work together across the state of Georgia 26

27 Date: October 2, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother Reginald C Williams Social Action Chair, State of Georgia SOCIAL ACTION YEAR END REPORT, FY State of Georgia chapters continue to demonstrate a very strong relationship with their respective communities and civic organizations: Necktie Tying Workshop Breast Cancer Awareness on GSU Demonstrated and presented to campus - Omega Psi Phi organized young elementary school males. a fundraiser selling customized Manhood Uplift Program/Project buttons for $1 each. In order to 150 young men/community expand the attention of the cause, members attended sessions on the brothers gave appreciation via College Readiness, Spiritual social media while proceeds went to Awareness, Responsibility & the Susan G. Komen Foundation. STEM Robotics. 4th Annual Proud Fathers Rally Back to School Drive - Omega Psi and Stance Against Domestic Phi 7th District mission of Violence Omega Psi Phi gathered identifying and supporting the from around the state to participate youth in our community who could and provide free resources for the benefit from school supplies in benefit of the community. order to participate in classroom Resources included: Legal Advice, activities. We provided them paper, Health Screenings, Social Services pencils, composition books, Counseling and much more. haircuts, and mentorship in preparation of starting school. Back to School Bash Omega Psi Phi partnered with Cobb County Parks and Recreation Services and Positive American Youth where each child received book bag stuffed with school supplies. Goals and Objectives for FY 14-15: Each Region should hold a Social Action workshop to collaborate on ideas and participate in joint projects. Engage your Georgia Social Action Chairman to facilitate. Creation of a Social Action report template that will serve as a guide to create a State, District and International level Social Action report. 27

28 Best Practices: Graduate chapters engage with your undergraduate chapter. Help make them relevant on their campus and their community. Engage your state Social Action Chair early and often to ensure compliance with the scoring criteria. Reports should be clearly documented and follow the order of the scoring areas. Become familiar with both the recognition criteria and the evidence required to document activities. Photographic evidence and corresponding documentation should not be separated. Schedule Social Action event respective to the State of Georgia report submission deadlines to achieve maximum points. Begin assembling reports immediately with mandatory quarterly touch points. This allows for a periodic critique prior to submission to the State and the District. 28

29 Date: August 26, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother David Jones / State Undergraduate Advisor End of Year Report FY Overall, the committee has seen several positive outcomes and several areas for improvement over the Fiscal Year. There are 21 undergraduate chapters in the State of Georgia, four are inactive (Alpha Sigma, Delta Delta Delta, Omega Mu, and Delta Kappa), three are suspended (Beta Psi, Tau Delta Delta, Upsilon Sigma) and the remaining are active (Alpha Delta Nu, Alpha Delta Rho, Alpha Gamma, Beta Zeta, Chi Epsilon, Gamma Beta, Gamma Zeta, Kappa Kappa, Nu Delta, Omega Eta, Pi Delta Delta, Psi, Zeta Delta Delta, Zeta Theta). The Georgia GPA was 2.9 for the Fall semester of As we continue to emphasize academic excellence, we should encourage our undergraduate chapters to keep up the good work as they strive to reach 3.0. Over the next year, the 2 nd Vice State Representative and the Chapter Advisors will focus on chapter membership and chapter management. There are currently 4 active chapters with 5 members or less. With the hold on MSP I anticipate a decrease in membership in other chapters as well due to brothers graduating. I will work with the chapters and chapter advisors to develop a plan for increase. I recommend having an undergraduate session during the Georgia State Workshop to review special requirement and initiatives for the year and to facilitate a panel discussion with University officials to address campus image, MSP, and the selection of new members for our chapters. Accomplishments: All advisors in the State of Georgia are required to be trained. Below is the status of each chapter and whether we have on record that the advisor was trained. There are several graduate chapter that assigned a new advisor to their mentoring undergraduate chapter. Please make sure we have the correct advisor s name down so that he can be trained. There are several upcoming opportunities for advisors to be trained: 2015 International Undergraduate Summit (Atlanta, GA), Seventh District Meeting (Mobile, AL), or International Leadership Conference (Jacksonville, FL). Chapter Institutions Status Trained Advisor Alpha Delta Nu Kennesaw State University Active Yes Randolph Merriweather Alpha Delta Rho Southern Polytechnic State Univ. Active Yes David Jones Alpha Gamma Savannah State University Active Yes Henry Perry Alpha Sigma Morris Brown College Inactive No N/A Beta Psi Clark Atlanta University Suspended Yes Craig Simmons Beta Zeta University of Georgia Active No Derick Floyd Chi Epsilon Albany State University Active Yes Bernard Goins 29

30 Delta Delta Delta Georgia Southwestern University Inactive Yes Jerry Miller Delta Kappa Georgia Tech Inactive No Darwin Newton Gamma Beta Paine College Active Yes Willie Adams Gamma Zeta Mercer University Active No Dominique Johnson Kappa Kappa West Georgia University Active No Donald Barnes Nu Delta Columbus State University Active Yes Johnathan Allen Omega Eta Georgia Regent University Active No Ronald Wiggins Omega Mu Georgia College Inactive No N/A Pi Delta Delta Emory University Active Yes Robert Lee Psi Morehouse College Active No Jeffrey Handy Tau Delta Delta Valdosta State University Suspended Yes Calvin Walker Upsilon Sigma Fort Valley State University Suspended Yes Ethan Bailey Zeta Delta Delta Georgia Southern University Active No Christopher Pugh Zeta Theta Georgia State University Active No Jaiwan Harris Objectives 3 and 4 were achieved through submission of D The grades below are from Fall 2013which were submitted by February 15, The grades from Spring/Summer 2014 will be available by September 15, Chapter Location Status FGPA Alpha Delta Nu Kennesaw State University Active 2.66 Alpha Delta Rho Southern Polytechnic State Univ. Active 2.8 Alpha Gamma Savannah State University Active 2.84 Alpha Sigma Morris Brown College Inactive N/A Beta Psi Clark Atlanta University Suspended 2.72 Beta Zeta University of Georgia Active 3.01 Chi Epsilon Albany State University Active 3.02 Delta Delta Delta Georgia Southwestern University Inactive 3.34 Delta Kappa Georgia Tech Inactive 3.88 Gamma Beta Paine College Active 2.61 Gamma Zeta Mercer University Active 2.85 Kappa Kappa West Georgia University Active 2.95 Nu Delta Columbus State University Active 2.71 Omega Eta Georgia Regent University Active 2.70 Omega Mu Georgia College Inactive N/A Pi Delta Delta Emory University Active 3.16 Psi Morehouse College Active 3.14 Tau Delta Delta Valdosta State University Suspended 2.76 Upsilon Sigma Fort Valley State University Suspended 2.62 Zeta Delta Delta Georgia Southern University Active 2.5 Zeta Theta Georgia State University Active 2.93 Georgia Average 2.9 **At the Grand Conclave in Philadelphia, Alpha Delta Rho Chapter of Southern Polytechnic State University won International Undergraduate Social Action Chapter of the Year. 30

31 Goals and Objectives for FY 14-15: MISSION STATEMENT: The mission of the Undergraduate Relations Committee is to provide guidance and support to Undergraduate Advisors, develop supportive initiatives that enhance the Undergraduate experience on campuses throughout Georgia, and assist in the development of strategies that help young Brothers embrace the concept of service and brotherhood and embody academic excellence and leadership. Goal and Objectives: The goal of this committee is to promote academic excellence, good character, and leadership development for undergraduate brothers and an understanding of adequate advising for chapter advisors. We will meet this goal through several innovative objectives: 1. To develop a training template for advisors, which will include advising strategies and campus relations 2. To ensure that all advisors have been trained in the State of Georgia; 3. To obtain cumulative GPAs on D for all undergraduate chapters and Brothers in the Georgia; 4. To continue to obtain academic information on undergraduate Brothers and provide academic assistance to our struggling chapters; 5. To ensure that all undergraduate chapters and advisors possess the Fraternity Constitution and Bylaws, Seventh District Bylaws, State Bylaws, Chapter Bylaws and the Member Code of Conduct and Disciplinary Policy; 6. To develop a training template for undergraduate chapter officers on chapter reporting and chapter management; 7. To develop a State Undergraduate training session during the Georgia State Workshop. 8. To assist the District Representative in obtaining information on one undergraduate Georgia Brother every four months who will be highlighted in The Shining Star (Georgia- three times per year.); and 9. To serve on the District Undergraduate Advisors/Undergraduate Activities Committee. **Kennesaw State University and Southern Polytechnic State University will be merging under the name of Kennesaw State University July The two chapters, Alpha Delta Nu (Kennesaw State University and Alpha Delta Rho (Southern Polytechnic State University) will operate as one chapter under the name Alpha Delta Nu Chapter beginning November Final Comments: Most chapters have excellent and well-informed advisors that communicate regularly. To each of them, I say thank you and a job well done. We understand that the work that you do is important to our organization. Sponsoring graduate chapters are being asked to assist the chapter advisors by providing both personal and financial support. If we are to achieve success, then we must expect success and support success. Thank you for allowing me to serve you. If there are any questions, please feel free to contact me at djones202002@yahoo.com or (404)

32 Date: September 18, 2014 To: Marvin Broadwater, Sr. 1 st Vice State Representative From: Brother David Carter, State Chairman of Talent Hunt End of Year Report FY Talent Hunt is a nationally mandated program required of each Chapter of Omega Psi Phi Fraternity, Inc. to hold a Talent Hunt Contest. Fifteen (15) chapters were represented in the 2013 State of Georgia Talent Hunt Competition. Winners were: First Place: Zaria Hall, Alpha Delta Rho Chapter, Marietta, Scholarship Award $500 Second Place: Dola Thurmond, Delta Mu Mu Chapter, Sandy Springs, Scholarship Award $300 Goals and Objectives for FY 14-15: Attempt to identify and support the youth in our respective communities to help them develop and give full expression of their talents and expressive arts. Provide exposure and encouragement to each Chapter contestant within the State of Georgia. The expectation is that the youth in our respective communities will go on and excel to make outstanding contributions not only to their respective communities but to the nation and world. There is an untapped resource of Youth talent available for the Talent Hunt Competition and with continued support from the brotherhood across the state we can certainly tap in to it. Best Practices: Improved Committee relationships to meet frequently via telephone and face to face. Formulated a plan for all chapters to reach out to their respective communities, schools and churches to have a Talent Hunt Contest prior to the end of the school year. 32

33 To: Brother Marvin Broadwater Sr. 1 st Vice State Representative From: Brother Ken Morris Scholarship Commission SCHOLARSHIP REPORT This report is based on information provided by respective Regional Representatives and may not reflect total scholarship efforts. The State of Georgia again participated in providing Scholarships in various local communities. As of this reporting date, all 5 Regions submitted reports. Regional breakdown follows: 1. Region I- $48, Region II- $10, Region III- $42, Region IV-$34, Region V- $40, The total reported statewide is $ Findings: 1. Scholarship total is up $51,405 from 2013!!! 2. Reports were submitted using incorrect forms and the over-all report submission was very low Brothers applied for the Alonza Bennett Scholarship. 4. Very few reports were submitted by the undergraduate chapters. 33

34 Recommendations: 1. Chapters need to submit Scholarship reports. 2. Encourage Chapters to make donations to the Alonza Bennett Scholarship Fund. 3. Encourage undergraduate participation by attaching MSP approval to report submission. The committee thanks Chapters for Scholarship efforts and will recognize those efforts with the following presentations during the State Meeting: 1. State of Georgia Scholarship Award (Large Chapter) 2. State of Georgia Scholarship Award (Small Chapter) 3. State of Georgia Scholarship Award (Undergraduate) 4. Undergraduate Scholastic Achievement Award (Highest GPA) 5. Alonza Bennett Scholarship Award & Charles R. Drew State Scholar of the Year 34

35 Date: October 2, 2014 To: Marvin Broadwater, Sr., 1 st Vice State Representative From: Brother Willie Cullin Jones/Chairman, History & Archives / Afro-American Life End of Year Report FY History & Archives: For the 50 th Georgia State Meeting three Graduate (Chi Gamma Gamma, Lambda Phi and Kappa Alpha alpha) and one Under-Graduate (Alpha Delta Nu) chapters displayed their archives with Lambda Phi winning the Grad and Alpha Delta Nu winning the U/G competitions. Both chapters displayed their archives for the 7 th District Meeting in April Afro-American Life: State of Georgia Organization Afro-American Honoree, Chapter: Mu Phi Graduate Chapter, James Felt Powell, Twenty Five Year Career Educator, Initiated through Gamma Sigma, Spring 1973, Alabama State University. Goals and Objectives for FY 14-15: 1. Increase the number of chapters displaying archives by 200% (four chapters to twelve). 2. Win both the Under Graduate and Graduate 7 th District H&A Display competition in FY Continue to assess the status of the various chapters history and archives through chapter participation in both the state and district history and archives competitions. 4. Increase the number of chapters providing submissions for the Afro-American Life slide show for the FY15 State Meeting to 50% of the total active chapters. Best Practices: Converting the Afro-American Life concept to a display of all Brothers submitted by the chapters versus conducting it as a competition. 35

36 Date: October 2, 2014 To: Bro. Marvin Broadwater, Sr. 1st Vice State Representative From: Bro. L. Keith Reddings NAACP/CEF Committee Chairman Committee Members: Brother Demond Graham Brother Barrette Walker Brother Anthony Fulton COMMITTEE YEAR END REPORT The NAACP Committee received reports from 11 chapters (down from 13 last year) that were forwarded from the Region Reps. They included 9 (7) Graduate Chapters and 2 (6) Undergraduate Chapters. Only 4 of these reporting chapters have reported both years. The following Chapters filed reports for 2014: Region 1 Region 2 Eta Omega (G) (No reports received) Phi Kappa Kappa (G) Region 3 Region 4 Lambda Phi (G)* Psi Omega (G) Theta Lambda Lambda(G) Upsilon Gamma Gamma (G) Zeta Delta Delta (U) Region 5 Alpha Delta Nu (U)* Chi Gamma Gamma (G)* Delta Mu Mu (G)* Tau Mu Mu (G) * - Chapter reported FY 13 & FY 14 Goals and Objectives for FY 14-15: Encourage better participation from each Chapter Encourage more Chapters to take or upgrade Life Memberships Encourage each Chapter to solicit Brotherhood for individual NAACP memberships Encourage better documentation of events and activities Best Practices: Recommendations: Each Chapter appoints a NAACP Chairman who is active with local branch to serve as liaison between the two entities and encourage a partnership. When reporting, make sure proper forms are used and all information is included. Support your local Freedom Fund Banquet. 36