How to launch your project (in the right direction), a Building Program Template

Transcription

1 GAPPA 2012 Annual Conference How to launch your project (in the right direction), a Building Program Template Collaboration + Speed = Results Now!

2 Presenters David Sims Macon State College George Flynn Flynn Finderup Architects Lars Finderup Flynn Finderup Architects

3 Agenda Brief Project Overview Campus Perspective and Illustration Methodology Case Study Lessons Learned

4 Recreation and Wellness Center Background Scope Team Vision

5 What is Programming? A document developed to defining the project s: Scope (functions and space needs) Quality Cost Time An agreement between administration and users as to what will be built An opportunity to build consensus!

6 Traditional Programming Approach Committee Interviews Leave Campus User Interviews Leave Campus Reports to the Committee Leave Campus Revise report to Committee Leave Campus Report to Administration Leave Campus Revise report to Administration Leave Campus Rethink the approach Leave Campus Meet with users Leave Campus Report to Committee Leave Campus Revise report to Committee Leave Campus

7 Accelerated Programming Approach Do all the same things as the traditional approach but Don t LEAVE the Campus!

8 Benefits Lasts weeks, not months. Interactive: administration, users and architects (ideally program manager and CM if selected) Requires all participants to set aside concentrated blocks of time Fewer changes, Less rethinking Builds Consensus "This is the best programming process I have ever been involved with Pres. Jeff Allbritten, MSC

9 Methodology Ground rules: Establish an Executive committee with authority Establish a Steering committee with representation across party lines Participants must be committed to participating at their assigned time It all falls apart when an important (or perceived to be important) party fails to show up.

10 Methodology continued Process: Conduct interviews on a specific schedule on concurrent days Conduct interviews with groups rather than individuals Establish specific duration for interviews Report back to the Steering committee each day

11 Who should participate? Campus: Campus Administration Department(s) Administration Department(s) faculty Students Facility/Plant Operations Programmer Architect Associate Architect Specialty Consultants Cost Consultant

12 Who else should/could participate/observe? Primary campus contact (member of Executive committee) Program Manager Construction Manager Board of Regents (or regulating authority)

13 Day 1 9:00-10:30 11:00-12:00 12:00-1:30 1:30-2:30 3:00-4:00 4:15-5:15 5:15 -?:?? Schedule Information Gathering and Setting the Vision Steering Committee Interview Overview of campus vision Establish expectations Confirm steering committee User Group Interviews Lunch User Group Interviews User Group Interviews Individual Interview Programmers work time

14 Day 2 9:00-9:30 9:45-10:45 11:15-12:15 12:15-1:45 1:45-2:45 3:15-4:00 4:00 Schedule Information Gathering continued Steering Committee Report Observations Anticipated Issues User Group Interviews User Group Interviews Lunch User Group Interviews Steering Committee Update Leave campus

15 1-2 weeks Schedule Programmer s Independent Work Develop Programming Documents Vision Statement Space List Room Data Sheets Room Diagrams Space Adjacencies Diagrams Cost Analysis Distribute draft of Space List and Cost Analysis via

16 Day 3 9:00-11:30 11:30-1:00 1:00-2:30 2:30-3:30 3:30-4:30 4:30-5:30 5:30 -?:?? Schedule Space List/Budget Drafts Steering Committee Review First Draft Lunch Programmers Internal Work Session Steering Committee Review 2nd Draft Programmers Internal Work Session Steering Committee Review 3rd Draft Programmers Internal Work Session

17 Day 4 9:00-10:00 10:30-11:00 11:15-11:45 11:45-1:30 1:30-2:00 2:15-2:45 3:15-3:45 4:00 1 Week Schedule Data Sheets and Adjacencies Steering Committee Review 4 th Draft User reviews data sheets/adjacencies User reviews data sheets/adjacencies Lunch User reviews data sheets/adjacencies User reviews data sheets/adjacencies User reviews data sheets/adjacencies Leave the Campus Pick up changes, polish and publish

18 Case Study- MSC Recreation and Wellness Center Challenges New President Tight schedule Tight budget User Groups President Cabinet Student Services Recreation Staff Student Government Student Users Plant Operations

19 Programming Schedule

20 Space List

21 Project Construction Cost Analysis

22 Space List with Cost per Square Foot

23 Project Construction Cost Analysis Round #4

24 Lessons Learned 1. Get the real decision-makers in the room 2. "Everything has been said but not everyone has said it." Let people talk they need to be heard and they need to hear themselves. 3. Every space must be accounted for with an assigned area; there are no free spaces. 4. Program every space that is requested, regardless of whether or not you think you can get it in the budget. 5. With all the information on the table users will make good decisions and compromises that they would not have made before starting the program. 7. Link every space to a cost. There really are no free spaces. 8. If Design and Construction Teams have been selected, both need to be in the room.

25 Accelerated Programming Collaboration + Speed = Results Now!

26 QUESTIONS? Contact us: Macon State College David Sims (478) Flynn Finderup Architects George Flynn Lars Finderup