STATEMENT ON INTERNAL CONTROL

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1 STATEMENT ON INTERNAL CONTROL INTERNAL CONTROL AFFINBANK has a well-established and fully operational risk management and internal control system. The Statement on Internal Control, which is set out in pages 36 through 38 of the Annual Report provides an overview on the risk management process/framework as well as on how the internal control system has been designed to manage risks and avert failures. AFFINBANK continues to enhance its system of internal control and risk management, in order to better quantify its compliance with the Code. The Board has overall responsibility for maintaining the proper management and protection of AFFINBANK s interests by ensuring effective implementation of the risk management policy and process, as well as adherence to a sound system of internal control, and by seeking regular assurance on their effectiveness. The Board also recognizes that risks cannot be eliminated completely. As such, the inherent system of internal control is designed to provide a reasonable though not absolute assurance against the risk of material errors, fraud or losses occurring. The Audit & Examination Committee has an oversight responsibility for the adequacy and integrity of the internal control system. Reliance is placed on the results of independent audits performed primarily by Group internal auditors, the outcome of statutory audits on financial statements conducted by external auditors and on representations by Management based on their control self-assessment of all areas of their responsibility. Minutes of Audit & Examination Committee meetings, which provide a summary of the proceedings, are circulated to Board members for notation and discussion. AFFINBANK has an established Group Internal Audit Division which reports functionally to the Audit Examination Committee and administratively to the Managing Director/Chief Executive Officer. The division is responsible for conducting independent audits in accordance with the approved 2011 Internal Audit Plan. RELATIONSHIP WITH AUDITORS A professional and transparent relationship continues to exist between the Board/Audit & Examination Committee and the external auditors. The Audit Committee is authorized to communicate directly with both the external and Group internal auditors. A full Audit Committee report outlining its role in relation to the Auditors is set out in page 40. In addition, the external auditors meets with the Board at least once a year when the annual audited financial statements are presented to the Board. ASSURANCE The Board through the Audit & Examination Committee has satisfactorily performed its oversight role in ensuring there is a sound internal control system and regular review on the adequacy and integrity of the system. Assurance on the effectiveness of risk management, control and governance process is obtained from the Management and Auditors (internal and external). BNM auditors, Group internal auditors and external auditors conduct independent audits on AFFINBANK s business operations, support activities and financial records and statements respectively to derive an opinion on the adequacy and integrity of AFFINBANK s overall internal control framework. Finally, with the benefit of the above assurances and the external auditor s comments incorporated in their audit report on the financial statements for the financial year ended 31 December 2011, the Board is able to conclude that AFFINBANK conducts its business prudently and in line with good governance practices. 36 Annual Report 2011

2 Statement On Internal Control Responsibility The Board acknowledges overall responsibility for AFFINBANK Group s system of internal controls and its effectiveness. The system of internal controls encompasses controls relating to financial, operational, risk management and compliance with applicable laws, regulations, policies and guidelines. However, the system of internal controls is designed to manage rather than eliminate the risks of failure to achieve the goals and objectives of the Group. Therefore, it can only provide a reasonable and not absolute assurance against material misstatement of management and financial information, or against financial losses or fraud. The Board has an established process for identifying, evaluating, managing and reporting on all significant risks that may impact the achievement of business goals and objectives of the Group. The system of internal controls is dynamic and updated from time to time to get the changes in regulatory guidelines and business environment. This process is regularly reviewed by the Board through its Board Risk Management Committee (BRMC) and Audit and Examination Committee (AEC). The Board is of the view that the system of internal controls in place for the year under review is sound and sufficient to safeguard the investment of the shareholders, the interest of the customers and regulators, and the assets of the Group. The management assists the Board in implementing the policies approved by the Board, implementing risk and control procedures, and developing, operating and monitoring internal controls to mitigate and control identified risks. Key Internal Control Processes The key processes put in place to assist the Board in reviewing the adequacy and integrity of the system of internal controls include the following: * Relevant Board committees are established with specific responsibilities delegated by the Board to deliberate on matters within the respective scope of responsibility. The committees are guided by written terms of reference and their minutes of meetings are tabled to the Board. * The BRMC assists the Board in its supervisory role concerning the overall management of risk in the Bank. It has responsibility for reviewing and approving all risk management policies and risk management methodologies. BRMC also reviews guidelines and portfolio management reports including risk exposure information. * The Board Loan Review and Recovery Committee (BLRRC) critically reviews loans and other credit facilities with higher risk implications, after due process of checking, analysis, review and recommendation by Group Risk Management and if found necessary, exercise the power to veto loan applications that have been approved by the Group Management Loan Committee (GMLC). BLRRC also review the non performing loan reports presented by the Management. * Management Committee (MCM), comprising the senior management team, assists the Board in managing day-to-day operations and ensure its effectiveness. MCM formulates tactical plans and business strategies, monitors the Bank overall performance and ensures that the activities are in accordance with corporate objectives, strategies, policies and annual business plan and budget. * The Group Management Loan Committee (GMLC) is established within senior management to approve complex and larger loans and workout recovery proposals beyond the delegated authority of the concerned individual senior management personnel of the Bank. The other committees comprising senior management include Asset & Liability Management Committee (ALCO) which manages market and liquidity risks and Group Operational Risk Management Committee (GORMC) which manages operational risk. AFFIN BANK BERHAD (25046-T) 37

3 Statement On Internal Control * A detailed budgeting process is in place with annual business plans and budgets prepared by the business divisions, reviewed by the MCM and approved by the Board. The actual business performances are monitored against the approved targets and budgets of each business division by MCM on a monthly basis. * The business plan is supported by an annual credit plan, prepared by Group Risk Management and approved by BRMC. The credit plan sets out the prevailing risk appetite and provides credit strategies and lending guidelines for the development and management of new and existing customer relationships. * Policies and procedures for key processes are documented and regularly updated to ensure relevance and compliance with internal controls, directives, laws and regulations. To enhance risk culture and awareness, road shows are undertaken by Group Risk Management across the Bank. * Proper guidelines for the hiring and termination of employees, staff training programs and performance appraisals are established and other relevant procedures in place to ensure staff are adequately trained and equipped to carry out their responsibilities competently. * An integrated risk management framework is in place. The risk management function operates in an independent capacity and is a part of the Bank s senior management structure which works closely as a team in managing risks to enhance stakeholders value. Its responsibilities extend to cover market, liquidity, credit and operational risks. The risk management function reports to BRMC. 38 Annual Report 2011

4 AUDIT AND EXAMINATION COMMITTEE TERMS OF REFERENCE OF THE AUDIT AND EXAMINATION COMMITTEE Size and Composition The Committee shall consist of at least three (3) members but not more than five (5) members, appointed by the Board from amongst the non-executive Directors of the Bank. Meetings Meetings shall be held at a frequency to be decided by the Audit and Examination Committee. At the request of the Group Internal Auditors, the Chairman shall convene a meeting to consider any matters that they may wish to bring to the attention of the Directors or shareholders. A quorum shall consist of at least two (2) members. The Group Chief Internal Auditor shall be the Secretary to the Audit and Examination Committee. YBhg. Dato Sri Abdul Aziz bin Abdul Rahman AEC Chairman YM. Dr. Raja Abdul Malek bin Raja Jallaludin Member YBhg. Tan Sri Dato Seri Mohamed Jawhar bin Hassan Member Representative from Affin Islamic Bank Berhad AFFIN BANK BERHAD (25046-T) 39

5 Audit and Examination Committee Authority The Committee shall have unlimited access to all records, information and documents relevant to its activities, to the Group Internal Audit and External Auditors and to senior management of the Bank and its subsidiaries. The Group Internal Auditors and External Auditors shall have free access to the Audit and Examination Committee and be allowed to attend and to be heard at the Committee meetings. The Committee is authorised by the Board to obtain outside and independent professional advice as and when it is considered necessary. Duties and Responsibilities The duties and responsibilities of the Audit and Examination Committee are: 1. To review AFFINBANK s financial statements and to ensure compliance with disclosure requirements and any adjustments as suggested by the External Auditors, prior to submission to the Board. 2. To review the reports of the Group Internal Auditor, the External Auditors, Bank Negara Malaysia examiners or any other relevant parties and decide on actions to be taken on relevant issues raised in the reports. 3. To review with the External Auditors the scope of their audit plan, the system of internal accounting controls, the audit reports, the assistance given by the management and its staff to the auditors, and any findings and action to be taken. 4. To make recommendation to the Board on the appointment of External Auditors. 5. To review the effectiveness and performance of the Group Internal Audit functions from time to time. 6. To review and approve the annual audit plan and budget for Group Internal Audit, which sets out the audit objectives, auditable areas, scope of coverage, frequency of audit and duration of each audit assignment. 7. To ensure that Group Internal Audit has adequate resources and support services to carry out its functions. 8. To review the overall performance of the Group Chief Internal Auditor, including the remuneration package. 9. To review any significant related party transactions that may arise within the Bank s group or associate companies and report to the Board any areas of concern. 10. To escalate to the Board via minutes of meetings or special reports on any exception identified. 11. To carry out such other responsibilities as may be delegated by the Board from time to time. 40 Annual Report 2011

6 NETWORK OF BRANCHES WILAYAH PERSEKUTUAN 1. Bangsar No. 4 & 6, Jalan Telawi 3, Bangsar Baru, Kuala Lumpur. Tel : Fax : Bangunan Getah Asli Tingkat Bawah, 148, Jalan Ampang, Kuala Lumpur. Tel : Fax : Batu Cantonment No. 840 & 842, Batu 4 3/4, Jalan Ipoh, Kuala Lumpur. Tel : Fax : Central Ground & Mezzanine Floor, Menara Affin, 80, Jalan Raja Chulan, P.O.Box 12744, Kuala Lumpur. Tel : Fax : Jalan Bunus 133, Jalan Bunus, Off Jalan Masjid India, Kuala Lumpur. Tel : Fax : Jalan Ipoh & B, Batu 3, Jalan Ipoh, Kuala Lumpur. Tel : Fax : LTAT Ground Floor, Bangunan LTAT, Jalan Bukit Bintang, Kuala Lumpur. Tel : Fax : Selayang 81-85, Jalan 2/3A, Pusat Bandar Utara, KM 12, Jalan Ipoh, Batu Caves, Kuala Lumpur. Tel : Fax : Seri Petaling 10-12, Jalan Raden Tengah, Bandar Baru Seri Petaling, Kuala Lumpur. Tel : Fax : Setapak 159 & 161, Jalan Genting Kelang, P.O.Box 202, Setapak, Kuala Lumpur. Tel : Fax : Taman Maluri 250 & 252, Jalan Mahkota, Taman Maluri, Kuala Lumpur. Tel : Fax : Taman Midah 38 & 40, Jalan Midah 1, Taman Midah, Cheras, Kuala Lumpur. Tel : Fax : Taman Tun Dr. Ismail 47 & 49, Jalan Tun Mohd Fuad 3, Taman Tun Dr. Ismail, Kuala Lumpur. Tel : Fax : Wangsa Maju No. 2 & 4, Jalan 1/27F, Kuala Lumpur Sub-Urban Centre, Wangsa Maju, Kuala Lumpur. Tel : Fax : Wisma Pertahanan G.05, Tingkat Bawah, Wisma Pertahanan, Kementerian Pertahanan Malaysia, Jalan Padang Tembak, Kuala Lumpur. Tel : Fax : WILAYAH PERSEKUTUAN PUTRAJAYA 1. Putrajaya Jabatan Akauntan Negara, Kompleks Kementerian Kewangan, No. 1, Persiaran Perdana, Presint 2, Putrajaya, Wilayah Persekutuan. Tel : Fax : WILAYAH PERSEKUTUAN LABUAN (OFFSHORE) 1. Labuan Offshore Unit 3 (J), Level 3, Main Office Tower, Financial Park Labuan, Jalan Merdeka, Federal Territory Labuan. Tel : Fax : SELANGOR 1. Ampang Jaya No. 11 & 11A, Jalan Mamanda 7/1, Ampang Point, Ampang, Tel : Fax : Ampang New Village No. 21G & 23G Jalan Wawasan 2/2 Bandar Baru Ampang Ampang, Tel : Fax : AFFIN BANK BERHAD (25046-T) 41

7 Network Of Branches 3. Ara Damansara Unit B-G-07 & B-G-08 Block B, No. 2 Jalan PJU 1A/7A Ara Damansara Petaling Jaya, Selangor Tel : Fax : Bandar Bukit Tinggi, Klang No 77 & 79, Jalan Batu Nilam 5, Bandar Bukit Tinggi, Klang, Tel : Fax : Jalan Meru, Klang No. 40, Pelangi Avenue, Jalan Kelicap 42A/KU1, Klang Bandar Di Raja, Klang, Tel : Fax : Kajang 2 & 3, Jalan Saga, Taman Sri Saga, Off Jalan Sg. Chua, Kajang, Tel : Fax : Kepong 6, Jalan 54, Desa Jaya, Kepong, Tel : Fax : Kinrara No. 1, Jalan TK1/11A, Taman Kinrara, Section 1, Batu 7 1/2, Jalan Puchong, Puchong, Tel : Fax : Klang Utara No. 29 & 31, Jalan Tiara 3, Bandar Baru Klang, Klang, Tel : Fax : Kompleks PKNS Lot G17-20, Ground Floor, Kompleks PKNS, Shah Alam, Tel : Fax : Kota Warisan No. 48, Jalan Warisan Megah 1/4, Sepang, Tel : Fax : PJ State No. 38 & 40, Jalan Yong Shook Lin, Petaling Jaya, Tel : Fax : Port Klang No. 1, Jalan Berangan, Port Klang, Tel : Fax : Puchong No. 16 & 18, Jalan Bandar 3, Pusat Bandar Puchong, Puchong, Tel : Fax : Rawang No. 33G & 35G, Jln 1B, Fortune Avenue, Rawang, Tel : Fax : Sea Park 20-22, Jalan 21/12, Sea Park, Petaling Jaya, Tel : Fax : Seri Kembangan 36, Jalan PSK 3, Pusat Perdagangan Seri Kembangan, Seri Kembangan, Tel : Fax : Subang Jaya 7 & 9, Jalan SS 15/8A, Petaling Jaya, Tel : Fax : The Curve Lot G32 & 126, Ground & First Floor, The Curve Shopping Complex, Jalan PJU 7/8, Mutiara Damansara, Petaling Jaya, Tel : Fax : UiTM Universiti Teknologi MARA, Tingkat 2, Menara UiTM, Shah Alam, Tel : Fax : USJ Taipan 8A & 8B, Jalan USJ 10/1J, UEP Subang Jaya, Petaling Jaya, Tel : Fax : Annual Report 2011

8 Network Of Branches NEGERI SEMBILAN 1. Gemas No. 1 & 2, Ground Floor Laman Niaga Pernama Kem Syed Sirajuddin Gemas Negeri Sembilan Tel : Fax : Nilai 5733 & 5734, Jalan TS 2/1, Taman Semarak Phase II, Nilai, Negeri Sembilan. Tel : Fax : Port Dickson 3 & 4, Jalan Mahajaya, P.D. Centre Point, Port Dickson, Negeri Sembilan. Tel : Fax : Seremban No. 175, Jalan Dato' Bandar Tunggal, Seremban, Negeri Sembilan. Tel : Fax : MELAKA 1. Bukit Baru No. 7 & 8, Jalan DR1, Delima Point, Taman Delima Raya, Melaka. Tel : Fax : Melaka Raya 200 & 201, Taman Melaka Raya, Off Jalan Parameswara, Melaka. Tel : Fax : JOHOR 1. Ayer Hitam No. 765, Jalan Batu Pahat, Ayer Hitam, Tel : Fax : Batu Pahat No. 3 & 4, Jalan Merah, Taman Bukit Pasir, Batu Pahat, Tel : Fax : Johor Bahru No. 24 & 25 Jalan Kebun Teh 1 Kebun Teh Commercial City Johor Bahru Johor Tel : Fax : Johor Jaya 130 & 132, Jalan Ros Merah 2/17, Taman Johor Jaya, Johor Bahru, Tel : Fax : Kluang 503, Jalan Mersing, Kluang, Tel : Fax : Kulai 13 & 14, Jalan Raya, Taman Sri Kulai Baru, Batu 21, Kulai, Tel : Fax : Muar 1 Jalan Petrie, Muar, Tel : Fax : Mutiara Rini No. 28 & 30 Jalan Utama 45 Taman Mutiara Rini 81300, Skudai Tel : Fax : Permas Jaya 23 & 25, Jalan Permas 10/2, Bandar Baru Permas Jaya, Johor Bahru, Tel : Fax : Segamat No. 1, Ground Floor, Jalan Nagasari 23, Bandar Segamat Baru, Segamat, Tel : Fax : Tampoi 49 & 51, Jalan Sri Perkasa 2/1, Taman Tampoi Utara, Tampoi, Johor Bahru, Tel : Fax : PERAK 1. Ipoh No. 1 & 3, Ground & First Floor, Persiaran Greentown 9, Greentown Business Centre, Ipoh, Tel : Fax : Ipoh Garden No. 27A-27A1, Jalan Sultan Azlan Shah Utara, Ipoh, Tel : Fax : AFFIN BANK BERHAD (25046-T) 43

9 Network Of Branches 3. Lumut Tingkat Bawah, Kompleks Mutiara Armada, Jalan Nakhoda, Pengkalan TLDM, Lumut, Tel : Fax : Sitiawan No. 11 & 12, Taman Sitiawan 1, Jalan Lumut, Sitiawan, Tel : Fax : Taiping No. 40 & 42, Jalan Tupai, Taiping, Tel : Fax : Teluk Intan 11, Medan Sri Intan, Jalan Sekolah, Teluk Intan, Tel : Fax : PULAU PINANG 1. Bayan Baru 124 & 126, Jalan Mayang Pasir, Taman Sri Tunas, Bayan Baru, Pulau Pinang. Tel : Fax : Butterworth 55-57, Jalan Selat, Taman Selat, P.O.Box 165, Off Jalan Bagan Luar, Butterworth, Pulau Pinang. Tel : Fax : Fettes Park 98-G-32, Jalan Fettes, Prima Tanjung Business Centre, Tanjung Tokong, Pulau Pinang. Tel : Fax : Jalan Macalister No. 104C, 104D & 104E, Jalan Macalister, Pulau Pinang. Tel : Fax : Kepala Batas Lot 1317 & 1318, Lorong Malinja, Taman Sepakat, Off Jalan Butterworth, Kepala Batas, Seberang Prai Utara, Pulau Pinang. Tel : Fax : Prai No. 2, Tingkat Kikik 7, Taman Inderawasi, Pulau Pinang. Tel : Fax : Seberang Jaya No. 10, Jalan Todak Satu, Pusat Bandar Seberang Jaya, Prai, Pulau Pinang. Tel : Fax : Wisma Pelaut 1A, Light Street, Wisma Pelaut, Pulau Pinang. Tel : Fax : KEDAH 1. Alor Setar No. 147 & 148, Susuran Sultan Abdul Hamid 8, Kompleks Sultan Abdul Hamid, Fasa 2 Persiaran Sultan Abdul Hamid, Alor Setar, Kedah. Tel : Fax : Kulim No. 13 & 14, Jalan KLC Satu (1) Kulim Landmark Central, Kulim, Kedah Darul Aman Tel : Fax : Langkawi , Persiaran Bunga Raya, Langkawi Mall, Kuah, Langkawi, Kedah. Tel : Fax : Sungai Petani No. 55, Jalan Perdana Heights, 2/2 Perdana Heights Sungai Petani, Kedah Tel : Fax : TERENGGANU 1. Kemaman K , Wisma IKY Naga, Jalan Sulaimani, Kemaman, Terengganu. Tel : Fax : Annual Report 2011

10 Network Of Branches 2. Kemaman Supply Base Ground Floor, Admin Building Block B, Kemaman Supply Base, Kemaman, Terengganu. Tel : Fax : KELANTAN 1. Jeli No. A1 & A2, Blok A, Bandar Baru Bukit Bunga, Bukit Bunga, Tanah Merah, Kelantan. Tel : Fax : Kota Bharu 13788H & 3788I, Seksyen 13, Jalan Sultan Ibrahim, Kota Bharu, Kelantan. Tel : Fax : PAHANG 1. Jengka Nadi Kota, Bandar Jengka, Pahang. Tel : Fax : Kuantan 1, Jalan Tun Ismail, P.O.Box 354, Kuantan, Pahang. Tel : Fax : Mentakab 70, Jalan Temerloh, Mentakab, Pahang. Tel : Fax : Temerloh 9, Ground Floor, Jalan Ahmad Shah, Temerloh, Pahang. Tel : Fax : PERLIS 1. Kangar A2, Taman Pengkalan Asam, Jalan Alor Setar-Kangar, Kangar, Perlis. Tel : Fax : SABAH 1. Jalan Gaya, Kota Kinabalu No. 86, Jalan Gaya, Kota Kinabalu, Sabah. Tel : Fax : Kota Kinabalu Lot 19 & 20, Block K, Sadong Jaya Complex, Jalan Ikan Juara 3, Karamunsing, Kota Kinabalu, Sabah. Tel : Fax : Sandakan Lot No. 163 & 164, Block 18, Prima Square, Batu 4, Jalan Utara, Sandakan, Sabah. Tel : Fax : Tawau TB 281, 282 & 283, Jalan Haji Karim, Town Extension II, P.O. Box 630, Tawau, Sabah. Tel : Fax : SARAWAK 1. Bintulu Sub Lot 13, Off Lot 3299, Parkcity Commerce Square, Bintulu, Sarawak. Tel : Fax : Kuching Lot 247 & 248, Section 49, KTLD, Jalan Tuanku Abdul Rahman, Kuching, Sarawak Tel : Fax : Miri Lot 2387 & 2388, Block A4, Jalan Boulevard 1A, Boulevard Commercial Center, KM 3, Jalan Miri-Pujut, Miri, Sarawak. Tel : Fax : Prince Commercial Centre No. 1&2, Jalan Penrissen Batu 7, Kota Sentosa, Kuching, Sarawak. Tel : Fax : Sibu No. 91 & 93, Jalan Kampung Nyabor, Sibu, Sarawak. Tel : Fax : AFFIN BANK BERHAD (25046-T) 45

11 NOTICE OF ANNUAL GENERAL MEETING NOTICE IS HEREBY GIVEN THAT THE 36TH ANNUAL GENERAL MEETING OF AFFIN BANK BERHAD WILL BE HELD AT THE BOARD ROOM, 19TH FLOOR, MENARA AFFIN, 80, JALAN RAJA CHULAN, KUALA LUMPUR ON 21 st MARCH 2012 AT 5.30 P.M. FOR THE TRANSACTION OF THE FOLLOWING BUSINESS:- Agenda: 1. To receive the Statutory Statements of Accounts for the year ended 31 December 2011 together with the Directors' and Auditors' Reports thereon. 2. To declare a final tax exempted dividend of 5 Sen amounting to RM71,964, for the financial year ended 31 December To re-elect the following Directors who retire pursuant to Article 91(a) of the Articles of Association and who, being eligible, offer themselves for re-election:- (a) (b) YBhg. Dato Sri Abdul Aziz bin Abdul Rahman Mr. Aubrey Li Kwok-Sing 4. To re-elect YBhg. Tan Sri Dato Seri Mohamed Jawhar bin Hassan who retires in accordance with Article 91(e) of the Company s Article of Association and who being eligible, offers himself for re-election. 5. To consider and if thought fit, to pass the following resolutions in accordance with Section 129(6) of the Companies Act, 1965:- (a) That pursuant to Section 129(6) of the Companies Act, 1965, YBhg. Jen Tan Sri Dato Seri Ismail bin Haji Omar (Bersara) be and is hereby re-appointed as Director of the Company to hold office until the next Annual General Meeting. 6. To appoint Messrs PricewaterhouseCoopers as Auditors for the financial year ending 31 December 2012 and to authorise the Directors to fix their remuneration 7. To approve Directors fees and Committees fees for To transact any other ordinary business. BY ORDER OF THE BOARD NIMMA SAFIRA KHALID Secretary NOTE: A member entitled to attend and vote at the Meeting is entitled to appoint a proxy to attend and vote instead of him and the proxy need not be a member of the Company. The instrument appointing a proxy shall be in writing under the hand of the appointor of his attorney duly authorised in writing or, if the appointor is a corporation, either under the seal or in some other manner approved by Directors. The instrument appointing a proxy and the power of attorney or other authority, if any, under which it is signed or a notarially certified copy of such power or authority shall be deposited at the Company s registered office at the 17th Floor, Menara Affin, 80, Jalan Raja Chulan, Kuala Lumpur, at least forty-eight (48) hours before the time appointed for holding the Meeting or adjourned Meeting as the case may be otherwise the person so named shall not be entitled to vote in respect thereof. 46 Annual Report 2011

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