Question: If the ECM reported fuel fill-ups but did not have the receipt to match, would credit be allowed on fuel reported from the ECM?
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- Cora Neal
- 5 years ago
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1 Truck 679 GPS Vendor 2/Electronic Fuel Vendor 2 GPS Vendor 2 provides a daily Jurisdiction Distance report including odometer readings at the beginning and ending of a day and a summary of distance by jurisdiction daily. No routing included. o Question: How would total distance by jurisdiction be verified? Odometer readings are gathered through the ECM and reported by the GPS vendor. Physical odometer readings from the dashboard can be different than the ECM. o Question: Would this matter? If so, which reading ECM or physical is preferred to validate distance? Fuel cards are assigned to each driver. There is the possibility that a driver changes trucks and fuel is reported to an incorrect truck. o Question: If it is valid tax-paid fuel for a qualified fleet vehicle, does that create an audit dilemma? Fuel is not reported between 9/6/17 9/19/17, and the MPG is high. o Question: If the overall fleet MPG was consistent for the fleet, would there be an audit adjustment made for this truck for what appeared to be missing fuel? o Question: If the ECM reported fuel fill-ups but did not have the receipt to match, would credit be allowed on fuel reported from the ECM? o Question: Would a picture of a fuel receipt taken by the driver at the time of fill up be considered a valid receipt for tax-paid credit if it contained the required information and was legible?
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3 ELD Data Scenario Truck #679 GPSVendor2_3Q Truck Data A B C D E H I K L M Beginning Odometer Ending Odometer Total Odometer Mileage State Code Total State Miles Summary prepared by Facilitators Date UA Summary of Total State Miles 7/9/2017 0: AZ AZ 8,296 7/9/2017 0: CA CA 11,614 7/10/2017 0: AZ ID 1,934 7/10/2017 0: CA NV 2,003 7/11/2017 0: AZ WA 397 7/11/2017 0: CA Grand Total 24,244 7/12/2017 0: AZ /12/2017 0: CA 184 Beginning 7/13/2017 0: AZ Odometer 390, /13/2017 0: CA Ending 7/14/2017 0: AZ Odometer 415, /14/2017 0: CA Odometer 7/15/2017 0: CA 0 Distance 24,244 7/16/2017 0: AZ /16/2017 0: CA /17/2017 0: AZ 266 7/17/2017 0: CA 184 7/18/2017 0: AZ /18/2017 0: CA /19/2017 0: AZ /20/2017 0: AZ 36 7/20/2017 0: CA /21/2017 0: AZ /21/2017 0: CA /22/2017 0: CA 0 7/24/2017 0: CA /24/2017 0: NV /25/2017 0: ID /25/2017 0: NV /25/2017 0: WA /26/2017 0: ID /26/2017 0: NV /26/2017 0: WA /27/2017 0: CA /27/2017 0: NV /28/2017 0: CA 0.2 7/29/2017 0: CA 0 7/30/2017 0: AZ 4.5 7/30/2017 0: CA /31/2017 0: AZ /31/2017 0: CA /1/2017 0: AZ /1/2017 0: CA /2/2017 0: AZ /2/2017 0: CA /3/2017 0: AZ 162 8/3/2017 0: CA /4/2017 0: AZ /4/2017 0: CA /5/2017 0: CA 0 8/6/2017 0: AZ /6/2017 0: CA /7/2017 0: AZ /7/2017 0: CA /8/2017 0: AZ /8/2017 0: CA /9/2017 0: AZ /9/2017 0: CA /10/2017 0: CA /11/2017 0: CA 0.1 8/12/2017 0: CA 0 8/14/2017 0: CA 0 8/15/2017 0: CA 0 8/16/2017 0: CA 0 8/17/2017 0: CA 0
4 ELD Data Scenario Truck #679 GPSVendor2_3Q A B C D E H I K L M 69 8/21/2017 0: AZ /21/2017 0: CA /22/2017 0: AZ /22/2017 0: CA /23/2017 0: AZ /23/2017 0: CA /24/2017 0: AZ /24/2017 0: CA /25/2017 0: CA /27/2017 0: AZ /27/2017 0: CA /28/2017 0: AZ /28/2017 0: CA /29/2017 0: AZ /29/2017 0: CA /30/2017 0: AZ /30/2017 0: CA /31/2017 0: AZ /31/2017 0: CA /1/2017 0: AZ /1/2017 0: CA /2/2017 0: CA /4/2017 0: CA /4/2017 0: NV /5/2017 0: ID /5/2017 0: NV /5/2017 0: WA /6/2017 0: ID /6/2017 0: NV /6/2017 0: WA /7/2017 0: CA /7/2017 0: NV /8/2017 0: CA /9/2017 0: CA /11/2017 0: AZ /11/2017 0: CA /12/2017 0: AZ /12/2017 0: CA /13/2017 0: AZ /13/2017 0: CA /14/2017 0: AZ /14/2017 0: CA /15/2017 0: CA /16/2017 0: CA /17/2017 0: AZ /17/2017 0: CA /18/2017 0: AZ /18/2017 0: CA /19/2017 0: AZ /19/2017 0: CA /20/2017 0: AZ /20/2017 0: CA /21/2017 0: AZ /21/2017 0: CA /22/2017 0: AZ /22/2017 0: CA /23/2017 0: CA /25/2017 0: CA /26/2017 0: AZ /26/2017 0: CA /27/2017 0: AZ /27/2017 0: CA /28/2017 0: AZ /28/2017 0: CA /29/2017 0: AZ /29/2017 0: CA /30/2017 0: CA Total Miles 390, , , Beginning Ending Odometer Sum of States 138 Odometer Odometer Distance
5 ELD Data Scenario Truck #679 TripLogReport A B C D E F G Id Unit Date State Odometer Mileage Diesel Gallons CA AZ CA CA AZ CA AZ CA AZ CA AZ CA AZ CA CA AZ CA AZ CA AZ CA AZ AZ AZ CA AZ AZ CA CA CA NV NV ID NV W A ID ID NV W A CA NV CA CA AZ CA AZ CA AZ AZ AZ CA CA AZ CA AZ CA AZ CA CA AZ
6 ELD Data Scenario Truck #679 TripLogReport 2 A B C D E F G CA AZ CA AZ CA CA AZ CA AZ AZ CA CA CA CA CA CA CA CA AZ CA AZ AZ CA AZ CA AZ CA CA AZ CA AZ CA AZ CA AZ CA AZ CA AZ CA CA CA NV NV ID NV W A ID ID NV W A CA NV CA CA AZ CA AZ CA AZ
7 ELD Data Scenario Truck #679 TripLogReport 3 A B C D E F G CA AZ CA CA CA AZ CA AZ CA AZ CA AZ AZ CA AZ CA AZ CA CA CA AZ CA AZ AZ CA AZ CA AZ CA CA ,244 24,243 1, Facilitator Summaries Odometer Distance Total Distance Total Gallons Row Labels Sum of Distance in Miles Sum of Diesel Fuel in Gallons 156 AZ 8, CA 11, ID 1, NV 2, W A Grand Total 24,243 1,802
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9 ELD Data Scenario Truck # Mileage Report A B C D E F G H I J K L M N O P BEAR TAB Mileage/Date TruckNo 12/16 01/17 02/17 03/17 04/17 05/17 06/17 07/17 08/17 09/17 10/17 11/17 12/17 YTD , , , , , , , , , ,151 64,995 Facilitator distance check 4,341 2,987 9,718 7,887 6,150 9,668 8,249 6,845 9,150 Miles by Month Tab Trk # Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 679 4,341 2,987 9,718 7,887 6,150 9,668 8,249 6,845 9, , ,995 Facilitator total check 8,249 6,845 9,150 24,244 3Q2017 Facilitator total check
10 ELD Data Senario Truck #679_ElectronicFuelVendor2_3Q A B C D E F G H I J K N O Q R S Weekly Transactions By Driver Number Fleet Number: Date Time Card# Driver # Unit# T/S# Name City ST Diesel Gal Diesel Amt Discnt Net PPU Cash Other Invoice Tot 7/10/ : Loves Travel Stop 207 Coachella CA /19/ : Loves Travel Stop 265 Eloy AZ /21/ : Loves Travel Stop 280 Buckeye AZ /25/ : Loves Travel Stop 365 Wells NV /26/ : Flying J 640 Jerome ID /22/ : Loves Travel Stop 349 Yuma AZ /1/ : Loves Travel Stop 349 Yuma AZ /1/ : Loves Travel Stop 349 Yuma AZ /2/2017 9: Loves Travel Stop 207 Coachella CA /9/ : Loves Travel Stop 207 Coachella CA /10/ : Loves Travel Stop 349 Yuma AZ /10/ : Loves Travel Stop 349 Yuma AZ /11/2017 8: Loves Travel Stop 207 Coachella CA /5/ : Loves Travel Stop 365 Wells NV /6/ : Flying J 640 Jerome ID /20/ : Flying J 609 Eloy AZ /27/ : Loves Travel Stop 280 Buckeye AZ , Total Summary prepared by Facilitators Row Labels Sum of Diesel Gal AZ CA ID NV Grand Total 1,802.05
11 EDL Data Scenario Truck #679 3Q2017 Wet Fuel A B C D E F G I J K L M Q R S T U SoCo 3Q2017 Detail Tab (#679 Data) Account_Number Account_Name Trans_Date Trans_Time Card_Number Card_Desc Unit Product Quantity PPG FedTotal StateTotal Amount Odometer Location Region InvNum BEAR TRUCKING-SAN BERNARDINO 7/1/2017 6:36 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 7/8/2017 7:18 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 7/12/2017 8:50 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 7/12/2017 8:54 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 7/15/2017 7:44 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 7/17/2017 6:43 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 7/22/2017 7:55 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 7/27/2017 8:33 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF BRUINS TRANSPORTATION 8/2/2017 6:05 AM # Fleet Fueling - Irvind679 CARB ULSD DSL # (32.90) (21.66) (374.27) 0 SoCo 24/7 On-Site (06) CAF CL BRUINS TRANSPORTATION 8/2/2017 9:02 PM # Fleet Fueling - Irvind679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING - IRWINDALE 8/2/2017 6:06 AM # FLEET FUELING IRW679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 8/5/2017 9:02 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 8/7/2017 8:32 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 8/9/2017 9:37 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 8/19/2017 9:27 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING - IRWINDALE 8/22/2017 8:53 PM # FLEET FUELING IRW679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 8/24/2017 7:52 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 8/28/2017 8:34 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 8/30/2017 8:54 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/2/ :24 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/7/2017 8:58 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/12/2017 8:46 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING - IRWINDALE 9/14/2017 7:09 PM # FLEET FUELING IRW679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/16/2017 9:24 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/18/2017 9:26 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/23/2017 9:22 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/27/ :11 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL BEAR TRUCKING-SAN BERNARDINO 9/30/ :44 PM # Fleet Fueling - San B679 CARB ULSD DSL # SoCo 24/7 On-Site (06) CAF CL ,723 Total Checked by facilitators
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