EXERCISE EQUINOX BRIEFING ORDER Friday 26th & Saturday 27th September Summarised. 1. Information

Transcription

1 EXERCISE EQUINOX BRIEFING ORDER Friday 26th & Saturday 27th September 2008 Summarised 1. Information

2 1.1 Under the Civil Contingencies Act 2004 all Category One and Two responders are required to undertake exercises in pursuance of their duties under the Act. 1.2 Exercise Equinox is a two day multi agency Major Incident exercise that will take place on Friday 26th and Saturday 27th September 2008, in order to comply with the above requirements. 1.3 The exercise has been planned and produced by members of the Local Resilience Forum (LRF) Training and Exercising Sub Group and others who will act as the directing staff and umpires during the course of the exercise. 1.4 The exercise will involve both real and notional exercise role play to examine the ability of Category One and Two responders to respond to a Major Incident. Staff have been identified from a number of agencies who will in due course receive briefings or other instructions in accordance with their role on the day. The attached appendices provide an overview for staff employed in the various different functions of the exercise. Appendix A shows the overall elements of the exercise. 1.5 The exercise will take place in the south of the County, within the Salisbury District area, between Tisbury and Dinton. The chosen site is the former RAF Chilmark base, area of map reference SU The maps at Appendix B outline the exercise area. For the purposes of the exercise this area will be known as the fictional village of Chilmark Without. Please note that the exercise boundaries must be strictly adhered to as the surrounding area is of significant scientific interest and nearby quarries host one of the largest bat colonies in Europe. It has been necessary to comply with Environmental and European legislation to allow this exercise to take place. 1.6 The exercise site is on land owned by Mr Andrew Wardall and leased to the International School of Security and Explosives Education (ISSEE) and as such should be respected at all times. The site has been hired for the period from Thursday 25th September 2008 through to Sunday 28th September 2008 to allow setting up and dismantling the site. As part of the terms and conditions of hire the LRF has agreed to return the site to its pre-exercise conditions and therefore no burning, digging or other damage should be caused to the land. Any required changes to the site to allow realistic exercise play have been previously agreed with the landowner and will be carried out by the Training and Exercise Sub Group prior to the exercise. Should any agency need to undertake an activity during the course of the exercise that either contravenes the above or will potentially affect the environment they MUST refer the matter to Directing Staff for approval. 1.7 The exercise will use the recognised Command and Control structures of Strategic (Gold), Tactical (Silver) and Operational (Bronze) throughout, which is familiar to all participating agencies. 1.8 In order to allow the exercise to function within a limited time frame some aspects of the exercise have already been pre determined such as the locations for Gold and Silver Command and for the Rest Centre and Media Coordinating Centres etc. This will also include some pre positioning of staff and the use of a holding area. 1.9 It is important to note that as well as pseudo media, representatives from the real media will be involved in the exercise. Also invited are visitors from external organisations to provide peer review and therefore plans and procedures will be under some scrutiny. Whilst this should not hamper the normal activities of responding personnel all staff should be aware of their personal conduct and behave professionally and appropriately at all times. 1.10Members of the local community as well as voluntary agencies and casualty union staff will also be taking part in the exercise. 1.11Within the boundaries of Chilmark Without a working quarry is located. This area is not part of exercise play, however, this should not affect agency participation but staff should be aware of works activities. This includes the presence of small locomotives crossing the road in the middle of the exercise site. 1.12This exercise should be considered as a safe learning environment. The purpose of the exercise is to test organisational plans and procedures and not individuals and as such players should feel free to participate fully and enjoy the event. As with all exercises there will be lessons identified and this should be considered a valuable part of the experience. 2. Intention

3 2.1 To demonstrate Wiltshire and Swindon s Integrated Emergency Management (IEM) response to a Major Incident. This will be achieved through the following agreed objectives: To establish and practice command and control systems at all levels. To exercise all relevant major incident plans. To allow agencies to examine elements of their business continuity arrangements. To exercise welfare arrangements. To exercise agency media response including warning and informing the public. To examine the health implications of a Major Incident and the effects upon the local health services. To examine the integration between the British Transport Police, Wiltshire Police and Survivor Reception Centre. To exercise the plans of, and coordination and cooperation with, Category 2 Responders and the Voluntary Agencies. To examine environmental impact and remediation. To exercise the interface between the civil emergency services and the Ministry of Defence (MoD) including the MoD Aircraft Post Crash Management Organisation. To allow all responders to participate as fully as possible in a non-blame culture within the confines of the exercise. 2.2 To ensure the safety of the staff of participating agencies, media and other persons including the public. 2.3 To provide security to the site to prevent unauthorised access to any of the locations thereby providing integrity of the exercise. 2.4 To ensure that all relevant European Convention of Human Rights (ECHR) requirements are taken into account, particularly Articles 1, 2, 5, 8, 14, as well as positive obligation and duty of staff. 3. METHOD 3.1 The exercise timeline will be as follows: Friday 26th September 2008 Pre-positioned players at relevant Holding Area, or other identified locations 0900 to 1100hrs (as per individual briefings). Start of Exercise -1200hrs. (Individual command and control elements will be instigated as live play dictates). Suspension of play at Chilmark Without village hrs. Suspension of play at Media Coordinating Centre, Casualty Bureau and Emergency Services Control Rooms, Local Authority Incident Rooms 1830hrs Close of play at Rest Centre 1830hrs. Close of play Wiltshire PCT and Salisbury Foundation Trust Incident Rooms 1830hrs Suspension of play at Gold and Silver Command Centres hrs (after 1830hours these elements will continue on a paper feed process). Saturday 27th September 2008 Re-start of play at Gold and Silver Command Centres 0700hrs. Re-start of play at Chilmark Without village hrs. Re-start of play at Media Coordination Centre 0800hrs. Re-start of play at Local Authority Incident Rooms 0800hrs Re-start of play at Emergency Services Control Rooms and Casualty Bureau 0800hrs. End of Exercise 1400hrs. Exercise Hot Debriefs to follow

4 3.2 The exercise will commence on receipt of a telephone call to the Joint Emergency Services Communications Centre at Devizes from which the initial responding blue light agencies will be tasked. In addition mayday messages may be received by RAF Lyneham. 3.3 Exercise participants MUST note that: All messages and communications whether telephony, radio or written will be preceded with the words Exercise Equinox. This is vital to ensure all exercise communications are not confused with live operational incidents. The following messages will be used by the Directing Staff to indicate the state of play of the exercise: Startex - Commencement of exercise Endex - Completion of the exercise Suspend Ex - In the event it is necessary to suspend any aspect of the exercise No Duff - In the event of a genuine incident occurring such as injury to an exercise player or where health and safety issues need to be addressed a No duff message will be given. Upon receipt of this all exercise play will stop immediately in order for the incident to be resolved. All agencies including the Military are familiar with this expression. If the incident is of a minor nature, then it may be more appropriate for a Suspend Ex to be called for that particular element of play. It will be a judgement for the Exercise Director as to whether a full no duff is implemented. 3.4 The exercise will be controlled by the Exercise Director and a team of Directing Staff (Di Staff). Di Staff will be based at various exercise sites including the main site of Chilmark Without and the Gold Command headquarters. In addition, Umpires will be positioned at all exercise sites and will be in contact with Di Staff Control (located in ISSEE headquarters). Details of Di Staff and Umpires together with contact numbers are to be found at Appendix C. 3.5 During the live play element of the exercise a road closure order has been obtained under Section 14 Road Traffic Regulation Act for the C276 road between the Ham and Chilmark village. The police will maintain a presence at each end of the road closure throughout the exercise. No unauthorised vehicles will be permitted to access this road during this period, although allowances will be made for some ISSEE staff, the Landowner and a small number of quarry employees. There should be no other persons requiring access apart from exercise participants. See Appendix B 3.6 Within the incident site, response will be spread over two areas. For exercise purposes these will be known as Chilmark Without Railway Station and Chilmark Without Village. See Appendix B. 3.7 Access to the incident site will only be from the B3089 South or travelling North on the road from Tisbury. No vehicles must travel through the actual village of Chilmark to attend either scene. Directional arrows and signage will be placed on the road from the Holding Area providing directions to the site. 3.8 All participating vehicles will comply with national speed limits and traffic signals. Blue lights and sirens will ONLY be permitted whilst in the exercise area. Vehicles should not exceed 20 mph within the cordoned exercise area. See attached map at Appendix B. 3. Individual exercise elements are further explained in the relevant appendices listed below: Note not all appendices have been uploaded Operational Response/Management (Bronze) Appendix D Strategic Command Centre inc SCG (Gold) and STAC Appendix E Tactical Command Centre (Silver) Appendix F Fire Fighting/Rescue/USAR Appendix G Casualty Clearing & Triage Appendix H Survivor Reception Centre Appendix I

5 Evacuation and Rest Centre Appendix J Media Liaison & Coordinating Centre Appendix K Casualty Bureau Appendix L Receiving Hospital/Documentation Team Appendix M Victim Recovery/Search Appendix N Emergency Mortuary Appendix O Emergency Service Communication Rooms Appendix P Local Authority Incident Rooms Appendix Q Health Incident Co-ordination Centre (HICC) Appendix R Ministry of Defence Aircraft Post Crash Management Appendix S Scene and DVI management Appendix T Health and Safety Risk Assessment Appendix U Feeding Appendix V Transport Appendix W VIP Visit Appendix X Miscellaneous Appendix Y 3.10A resource centre will be established within Di Staff Control which will have available certain equipment, plans, maps and other information which will become available upon request by exercise players via Silver Command A number of specialist resources will be available to Silver Command to deploy which will be held at the identified holding area. See Appendix Y It has been identified that if a genuine major incident or an extreme weather event occurred the exercise would have to be cancelled, potentially at short notice. Should either of these events occur the LRF Training and Exercising Sub Group will discuss the implications and make recommendations to the main LRF on either cancelling or scaling down the exercise as appropriate. EXERCISE EQUINOX BRIEFING ORDER PAGE 6 of 124 If the decision to cancel is made it will be the responsibility of the LRF Training and Exercising Sub Group to ensure that relevant cancellation messages are passed to all participating agencies. Cancellation of events of this type due to circumstances beyond our control is a recognised and planned for risk. All participating agencies accept the financial risk in relation to any loss of pre-identified financial commitment. 4. Risk Assessment 4.1 The Police and Fire and Rescue Service have completed a multi-agency Operational Risk Assessment for the exercise and all staff will be briefed on its contents. In addition, an Environmental Impact Assessment has been carried out by the Environment Agency. See Appendix U. 4.2 It will be the responsibility of each participating agency to ensure that their Generic and Operational Risk assessments are in place and complied with and that responding staff carry out Dynamic Risk assessments as they would in normal operations. 4.3 It will be the responsibility of the host agency when dealing with members of the public involved in the exercise to ensure that they are properly briefed and their Health and Safety needs are met at all times. 4.4 Consideration should be given throughout to the diverse needs of individuals where reasonably practicable and to ensure that those with disabilities can be managed and considered. Members of the local community who will be engaged in the exercise must be properly briefed as to their role and be fit and capable of the tasks they are being requested to carry out. It will be the responsibility of the Local Authority to ensure that those volunteers are properly briefed. 4.5 In the event that any participant is injured as a result of the exercise this should be brought to the attention of a member of Di Staff or an Exercise Safety Officer located at the scene. All injuries will be dealt with by GWAS or Red Cross clinicians who will complete the normal Patient Care Forms and an Exercise Injury Form which can be used by individual agencies in

6 order to comply with their own accident reporting procedures. (See Page 61 with regard to the process for dealing with genuine injuries and medical emergencies). Health and Safety advisors from both Fire, Ambulance and the Police will be on site throughout to advise on any issues that may arise. 4.6 Other than Police officers on cordon or security duty there will be no need to wear body armour. However, as a matter of course, they should have this in their possession. 4.7 Within the exercise area a working quarry exists. This is identified at Appendix B. Police officers on cordon duty should be aware of staff entering or leaving this location and the presence of small gauge railway engines. 5. Administration 5.1 All staff involved in the exercise will wear normal uniform or clothing as per their normal agencies dress code. Personal Protective Equipment (PPE) will be worn as appropriate by staff of all agencies in relation to the task they are undertaking. All staff should be in possession of wet weather clothing. 5.2 Staff in the exercise area (except for casualties, evacuees and visitors) will wear reflective jackets or command tabards as appropriate. Di Staff, Health and Safety Advisers and Umpires will be identified by either orange armbands or tabards displaying their roles. EXERCISE EQUINOX BRIEFING ORDER PAGE 7 of There will be a no smoking policy across the main exercise site. At other locations staff will be expected to conform with organisational policies existing for the location concerned. 5.4 In the event of a genuine fire or other incident requiring evacuation from the Chilmark Without site then evacuation assembly points are identified on the plans at Appendix B2 5.5 Feeding of staff at the scene will be at the discretion of their supervisors. Feeding of all other participants will be as directed under Appendix V. 5.6 Briefings will be provided to staff either in advance of the exercise or on the day as appropriate. A holding area at Dinton Business Park has been identified for staff acting as main responders and they will be briefed by a Fire & Rescue Service Safety Officer. Other players, including those involved as casualties and evacuees attending the Chilmark Without site; Rest Centre and Media Centre will be briefed at the separate locations as per the relevant appendices in the Briefing Order See Appendix B 5.7 An Exercise Command briefing for key players will be held in the Council Chambers at County Hall at 1000hrs on 8th September A copy of this order and relevant appendices will be sent to individual agencies and will be made available internally. 5.9 Specific areas of training have been delivered ahead of the exercise to relevant players in order to prepare staff for exercise participation. 5.10There is no general overtime arrangement for this exercise. Most agencies will be seeking a cost neutral position in respect of staffing. However, where individual organisations are required to pay staff overtime or any time off is incurred as a result of working excess hours, this will be managed by the respective organisation. 5.11The overall cost of the exercise is being met through a pre-agreed multi agency funding arrangement held in the Local Resilience Forum account. There should be little need for any additional expenditure during the course of the exercise. 5.12At the conclusion of each element of the exercise or at Endex players will be responsible for ensuring that they book off duty with Di Staff Control, their respective control room or Line Manager A form of hot debrief may be carried at the end of each exercise day. Each agency will be expected to conduct their own internal cold debriefs with their staff to identify lessons learned. These must be fed back to the LRF Training and Exercising sub group who will conduct a multi-agency structured debrief and produce a Post Exercise Report. A cold debrief date has been set for Monday 20th October 2008 for which in due course agencies will be asked to supply key exercise players to take part. This debrief will be led by Chief Inspector Glynn Hookings from Wiltshire Police. The report will be made available to all participating agencies. 6. Communications

7 6.1 Each agency will use its normal communications arrangements. The Police and Great Western Ambulance Service will be using TETRA Airwave radio communication, Fire will use their existing VHF/UHF systems as they have not yet migrated to TETRA. Talk groups and radio channels have been pre-identified for the exercise. These will be identified within each agencies own briefing orders. However the following Command Talk groups have been identified for which the Police can provide Airwave to partners, under the interoperability protocol to ensure Silver and Bronze Commanders have an interoperable system and capability to communicate with each other. EXERCISE EQUINOX BRIEFING ORDER PAGE 8 of 124 In addition the Directing staff will also have access to Airwave to enhance communications between themselves due to limited mobile phone coverage. Silver Command Talk group PWILT IC1 Bronze Command Talk group PWILT ES2 Directing Staff Talk group PWILT Event In the event of a communications capacity being compromised it will be an operational decision as to whether to seek assistance from the network provider in boosting communications. 6.3 Raynet (Radio Amateur Network providers) will be taking part in the exercise and will be able to provide supporting communications and link into other voluntary agencies taking part. 6.4 All Emergency Service personnel should ensure they have with them personal issue radios as per normal operational duties. 6.5 All agencies will have access to normal telephone links and mobile phones. Key contact numbers of which are contained at Appendix C. PLEASE NOTE THAT ORANGE USERS MAY EXPERIENCE INTERMITTENT COMMUNICATIONS PROBLEMS AT THE SCENE HOWEVER VODAPHONE AND OTHER NETWORK PROVIDERS HAVE GOOD COVERAGE. 7. Community Impact Assessment 7.1 The following have been considered with regard to the potential Community impact of this exercise: Racial/Ethnic issues. Homophobic/Diversity issues. Access to business premises. Access to residential properties. Fear of Crime. 7.2 With the exception of the road closure there should be limited impact on the local community during this exercise. There will, of course, be increased traffic in the general area but there should be no impact on the surrounding community in respect of noise due to the isolated location of the exercise site. 7.3 Having complied with European Legislation in respect of the areas of scientific interest, including engagement with Natural England and the landowner, no adverse affect should be caused to the environment or wildlife within the exercise area. Signed and dated on behalf of Exercise Equinox Planning Team Bob Young Acting Chair LRF Training & Exercising Sub Group

8 Distribution List Wiltshire Police Wiltshire Fire & Rescue Service Great Western Ambulance Service Yorkshire Ambulance Service British Transport Police Wiltshire County Council Swindon Borough Council Salisbury District Council Kennet District Council North Wiltshire District Council West Wiltshire District Council Wiltshire Primary Care Trust Swindon Primary Care Trust Salisbury Foundation NHS Trust Royal United Hospital NHS Trust Swindon & Marlborough NHS Trust Health Protection Agency NHS South West Environment Agency Government Office South West 43 Wessex Brigade RAF Lyneham RAF Regional Liaison Officer SW (for MOD APCM organisation). Robert Key MP Network Rail South West Trains British Red Cross St Johns Ambulance WRVS Salvation Army RAYNET Wessex 4x4 WILSAR Wiltshire & Swindon Churches Together Rotary Club Skywatch QinetiQ Casualty Union Salisbury College International School of Security and Explosives Education (ISSEE) External Visitors and Community Players Local and Regional Media Central Office Of Information Note: Special thanks to Andrew Wardall, ISSEE, and Wilton Estates for their help and assistance in the planning of this exercise.

9 OPERATIONAL SCENE / RESPONSE MANAGEMENT (BRONZE) 1. Emergency Services Staff 1.1 Staff who have been identified as initial responders to the incident must ensure they are available for deployment by Incident Commanders/Communication Rooms as required. Further information for individual agency players will be made available on separate briefing sheets directly by your own organisation. 1.2 Initial attending emergency service staff will be expected to report back the information from the scene using the CHALETS mnemonic (or METHANE for Health services). C - Casualties (How many, type) H - Hazards (Are there any?) A - Access to site. Most suitable way in? Rendezvous points. L - Location. Exact. E - Emergency Services. Have all relevant emergency services been tasked? T - Type of incident. S - Safety of yourself and scene 1.3 Emergency service staff will be expected to manage the initial scene including establishing communications, Incident Command and Crime scene responsibilities, fire fighting, rescue as well as triage and dealing with survivors. Consideration should be given to establishing a Survivor Reception Centre (Police function) at an early opportunity. 1. Consideration should be given to declaring a Major Incident Other Agency Staff 2.1 All staff from other attending agencies upon arrival at the scene should identify themselves to the Police Cordon Officer (remember work ID) who will direct them to a parking area. 2.2 Once parked staff should then locate then attend the location relevant to their response role (i.e. Silver or Bronze Command) and introduce themselves, describing function and responsibility to present Commanders. Where relevant, staff will receive a brief, or advice will be sought to assist the response process. 3. Scene Health & Safety 3.1 All staff reporting to the scene will take responsibility for their own health and safety. They should ensure that they are properly dressed and equipped for their task following any dynamic, operational or generic risk assessments in place for their specific organisations. 3.2 Please note in particular the following: Footwear and clothing should be suitable for the terrain and weather conditions. High visibility clothing should be used if appropriate. Personal Protective Equipment (PPE) relevant to your task should be warn. Use of sun cream, shading and available water should be utilised if required. A vehicle speed limit of 20mph has been set for the exercise site. A no smoking policy exists. TACTICAL COMMAND CENTRE (SILVER) Information 1.1 For reasons of exercise efficiency it is necessary to pre identify the location of Silver. This will be housed within the main admin building at ISSEE Chilmark. Silver will be located on the ground floor, in the large classroom on the left hand side of the building adjacent to Exercise Control. 1.2 Once the decision has been made to establish a Silver Control, then all Silver Commanders should deploy to the identified location. Some infrastructure will already be in place. There is sufficient car parking at the main ISSEE building. 1.3 When entering the main ISSEE building through the front door turn left and Silver Control will be in the room at the far left of the corridor and marked Silver Control. 1.4 On the ground floor of the main building on the extreme right is the Directing Staff room and resource room. In order to keep disruption to a minimum for the main ISSEE staff on the

10 Friday access to both rooms can be gained via an external door. 1.5 The Local Authority may deploy its emergency vehicle to the scene to support the LA Silver. 2. Arrival and Access Procedures 2.1 All staff attending Silver should upon arrival identify themselves to the Police Cordon Officer (remember work ID) who will direct them to a parking area next to the ISSEE building. 2.2 Once parked staff should then locate and attend the Silver Command Centre and introduce themselves, describing function and responsibility to present Commanders. Where relevant, staff will receive a brief, or advice will be sought to assist the response process. 3. Refreshments & Comfort Facilities 3.1 Refreshments will be provided during the course of the day via Hampshire and Wiltshire Fire and Rescue Services at the Old Officer Mess building. It will be a matter for Silver Commanders and their staff to arrange their own refreshment reliefs. 3.2 Toilets and a small kitchen are situated on the ground floor and tea/coffee making facilities will be available. 4. Resources Silver Room facilities include: A dedicated mobile phone. A fax machine. Whiteboards. Power points. Silver Command will also have access to the resource centre situated next to Di Staff Control. 5. Radio Communications 5.1 The Police will have access to Airwave and possibly the use of the Force Communications Vehicle. The Police will share Tetra Radios with other Bronze and Silver Commanders as required under the Bronze Inter-operability Protocol. 5.2 All other agencies will use their current radio capability and may in the case of Fire and Ambulance deploy their communication vehicles close to Silver Command. 5.3 It is likely that RAYNET (Radio Amateur Network) will also locate at Silver Command to provide back up facilities and contact with other voluntary agencies.

11 SURVIVOR RECEPTION CENTRE 1.1 In any Major Incident it is the responsibility of the Police to establish a Survivor Reception Centre. This in most cases is a simple place of safety where survivors who are uninjured or suffering minor injuries, but do not require immediate treatment can be directed ahead of transportation to a Rest Centre. It allows the Police to obtain very early details of potential witnesses and ensures that those involved are identified. 1.2 It is extremely important that the authorities have details of all those involved in the incident, particularly if they are not intending going to the identified Rest Centre but some other location (for the purposes of this exercise all will be attending the Rest Centre). If this process is not undertaken correctly, an extraordinary amount of time and effort can be wasted by the Police and Casualty Bureau seeking to identify the location of those involved. 1.3 It is accepted that in the early stages of an incident the Police and Emergency Services will have conflicting priorities but early identification of a Survivor Reception Centre, will in the long run, allow efficient tracing of victims and witnesses to take place. 1.4 The initial responding officers should after the initial scene actions, identify a Survivor Reception Centre as their next priority. Consideration should be given to numbers of people affected, location in proximity to the scene, and finding a suitable place of safety away from any hazards. The location should also provide a place from which persons can be evacuated safely. 1.5 The Survivor Reception Centre will hold all Survivors until a more permanent Rest Centre is established. The Police should only seek to take the very minimum of details, such as name and address and whether they are able to provide significant witness information. 1.6 The structure for a Survivor Reception Centre can be very basic and if no obvious location is available the Police hold stocks of easy assemble self-erecting tents which can be requested. There will be limited, if any, facilities at the location of this exercise. 1.7 Survivor Reception Centres are usually organised in an ad hoc fashion and without early command and control structures in place. SCENE EVACUATION AND REST CENTRE 1.0 Background Information 1.1 Under the Civil Contingencies Act 2004, all Category One and Two responders are required to undertake exercises in pursuance of their duties under the Act. 1.2 The exercise has been planned and produced by members of the Local Resilience Forum s Training Sub-Group and others who will act as the Directing Staff during the course of the exercise. 1.3 In order to allow the exercise to function within a limited time frame some aspects have been pre-determined such as the locations of Gold and Silver Commands, the Emergency Mortuary, Media Centre and Rest Centre. 1.4 During the course of the exercise the real media will be involved as well as visitors from other organisations and therefore staff will be in the spotlight. All staff should be aware of their personal conduct and behave professionally and appropriately at all times. 2.0 Scene Evacuation 2.1 An evacuation of the incident site is likely to be carried out by the Police in order to protect people at the Village and Train Station. There is a possibility that the Ambulance Service may wish to triage (assess) everyone caught in the incident which will delay any attendance at the Rest Centre. Uninjured (and some walking wounded) villagers and visitors will be evacuated at some stage, generally very early into the response. 2.2 Because of the nature of the incident, there is a chance the Police will set up a Survivor Reception Centre (Appendix I) somewhere near the scene in order to assess whether any survivors witnessed what happened. Again, this may delay the attendance of evacuees at the Rest Centre. Those players with roles as witnesses will make themselves known to the Police. 2.3 Once players are allowed to be evacuated they will be escorted on to buses and taken to the Rest Centre. At this location the players will have their details taken and be looked after by Local Authority and Voluntary Agency Staff.

12 2.4 All evacuees will have been given their character roles prior to the start of the exercise with an explanation of how their role cards work. This will include whether they are staying overnight or not. These roles are not further explained in this Operational Order. 2.5 There will be a number of people turning up later in the day. They will be played by members of the Casualty Union who will return to the changing rooms at the back of Dinton Village Hall (not part of the Rest centre play) after their role as casualties is over, in order to remove their make-up. They will then become villagers who were away at the time of the incident. 3. Location 3.1 The Rest Centre has been pre-determined at Dinton Village Hall. The Hall has sufficient facilities and space to be adequate for the requirements of the exercise, including plenty of parking 60 plus spaces. It is still advisable to car share, however. 3.2 Facilities include a kitchen area, large main hall, office, toilets including disabled, a stage and changing rooms. The changing rooms will be used by the Casualty Union and British Red Cross as make-up rooms for their roles as the injured. The changing rooms are out of bounds for everyone except these players and the Di-staff. 3.3 There is a pay phone at the location as well as some phone points and an internet connection point. Staff need to be aware that they will need some method to send information to the Police if required. There is a fax machine which will be provided by GWAS. 3.4 The Police will upon request attend the Rest Centre at Dinton Village Hall where they will liaise with the Local Authority Rest Centre manager. The role of the Police at the Rest centre will be to ensure security, obtain Witness information and to ensure that registration details of the evacuees are provided to the Casualty Bureau, in consultation with the Local Authority. In addition the Police may need to undertake actions to deal with issues that arise from evacuees. i.e Missing persons enquiries, security of evacuated property etc. 4.0 Pre-Briefing and Holding Area 4.1 All Rest Centre staff (LA and Voluntary Agency) will be expected to attend Dinton Village Hall in order to attend the pre-exercise Health and Safety briefing. This will be conducted alongside the Casualty Simulators. All village and train station players will then be taken to incident sites in order to get into position. Rest Centre Staff will remain at the Village Hall until they are called forward to respond to the incident. Callout is expected to come from the usual contacts e.g. Barbara Criddle for DCS. 4.2 Staff should leave some appropriate travel time before setting up at the Village Hall in order to inject some realism into the exercise. 5.0 Start and Finish Times Friday 26 th September Arrival at Dinton Village Hall: by 10:15 Pre-exercise briefing: 10:30 Exercise Startex: 12:00 hours. staff to be called activated as required. Exercise Endex for live play: 18:30 (with time to return Hall back to use.) 5.2 There will be a number of people who notionally require sleeping facilities at the Rest Centre overnight. Whilst in reality the evacuees, players and staff will go home and end their roles, for exercise purposes the Rest Centre is notionally operating as normal overnight. Information about evacuee numbers and any problems at the Rest Centre will be fed into Silver and Gold Commands via a paper feed following close of live play. The Rest Centre Manager will need to pass information to Silver Command about the amount of people staying overnight before the Rest Centre ends live play on the Friday 5.3 All evacuee and Rest Centre play on Saturday 27th September 2008 is notional. There is therefore NO play on Saturday for any Rest Centre staff.

13 6.0 Staffing Staff will come from the following agencies: Department of Community Services British Red Cross The Salvation Army St John Ambulance RAYNET Wiltshire Churches Together Umpire from North Wiltshire District Council Police attendance 7.0 Communications 7.1 All communications MUST be prefixed with Exercise Equinox. 7.2 All staff should make their contact numbers available to the exercise Di-staff in advance of the exercise for inclusion in the exercise contact directory. 7.3 RAYNET will be available for additional communications on site please make use of them. Additional RAYNET operators will be at Silver, the Incident Rooms of Wiltshire County Council and Salisbury District Council as well as at scene. 7.4 Staff should ensure they have fully charged mobile phones and it would be advisable to bring chargers with them. The reception is generally good for Vodafone but far less so for Orange. 7.5 If a NO DUFF communication is received then this means that the incident is real and that live play has been suspended. Await further instructions should this situation arise; e.g. an evacuee trips and really breaks their ankle a NO DUFF must be called and the situation dealt with. The Umpire and Di-staff MUST be informed. 8.0 Role Requirements 8.1 The evacuees will be a mixture of college students, Wiltshire residents and casualty simulation actors. They will be briefed to act in a realistic way and will be made aware of the exercise terminology of No Duff should a real incident occur. 8.2 Staff need to be aware that they may have to deal with people who are acting extremely traumatised and they should be taken care of appropriately. Staff need to also be aware of their own welfare. 8.3 Some evacuees will be engaged with care teams from other agencies; co-operative working will be required. 8.4 The evacuees will all have roles to adhere to they will not be using their real names and addresses they will have a variety of problems to attend to. 8.5 The Police will also have involvement at the Rest Centre especially concerning the Registration forms which will feed into the Casualty Bureau. EXERCISE EQUINOX BRIEFING ORDER PAGE 69 of Plans 9.1 Staff should adhere as best they can to the Rest Centre Plan. However, staff should also be aware that sometimes they may have to use their own initiative depending on the circumstances Resources 10.1 Although some basic resources are available, no major resources will be brought to the Rest Centre. For example should there be a requirement for beds, these can be requested through the normal channels, but no beds will actually be sourced. The information that the beds will arrive etc will still be passed, however, and should be logged as normal Refreshments 11.1 These are being provided by the Salvation Army. This will include hot and cold drinks as well as hot and cold food. Any requirements over and above those already catered for as part of the Exercise should be requested using the normal channels and will be catered for if practicable Risk Assessment

14 12.1All sites have been risk assessed but staff should carry out their own dynamic risk assessments on attendance. The Village Hall regulations for fire including exits and evacuation, room usage e.g. smoking, and equipment usage must be adhered to. 12.2The building manager, Mr Mike Glover, should be available at the start of the exercise to discuss any issues Di-Staff/Umpires and Observers 13.1There will an Umpire in attendance to detail and note events within the Centre they are not part of the exercise play and should not be approached except for information or advice where appropriate. 13.2Di-staff will attend at intervals to ensure the Rest Centre is running in accordance with Exercise requirements. They can offer guidance if required but are mainly in attendance to ensure the Exercise runs smoothly and Exercise rules are adhered to. 13.3Umpires and Di-staff will be easily identifiable wearing tabards. PERSONNEL OF ALL RANKS MUST COMPLY WITH SPECIFIC INSTRUCTIONS ISSUED BY ANY UMPIRE, DIRECTING STAFF OR SAFETY OFFICER, ALBEIT GIVEN BY AN OFFICER OF JUNIOR RANK OR FROM ANOTHER AGENCY. 13.4There may be a delegation of visitors attending at some stage during the day. They are not part of the Exercise play and they will be escorted Normal Rest Centre requirements and issues should be dealt with through the normal processes in accordance with the Rest Centre Plan. EXERCISE EQUINOX BRIEFING ORDER PAGE 70 of Debriefing 14.1A hot debrief should take place at the Rest Centre between all staff members in attendance following Endex. The purpose of this debrief is to capture any learning points from the exercise whilst this is still fresh in players minds. All issues raised, both positive and negative, should be recorded by the Rest Centre Umpire and returned to the LA Di-staff. 14.2Participating players will then be required to take part in a later cold debrief meeting with the LA Di-staff as part of the structured debrief process to ensure lessons learned are carried forwards. 14.3A report will then be collated and distributed to all agencies involved Aims and Obectives 15.1 Specifically referring to the Rest Centre, the Aims and Objectives are: Aim: To test the Local Authority Rest Centre Plan and elements of other relevant LRF Multiagency plans. Objectives: Ensure that each evacuee has their welfare catered for in a suitable manner. Ensure that information about each evacuee is sourced and distributed in a timely and appropriate fashion. Ensure multi-agency working within the Rest Centre is effective. Ensure liaison with external agencies is workable and effective. Ensure communications both within and external to the Rest Centre is effective and practical.

15 MEDIA LIAISON AND COORDINATION CENTRE 1.0 Information 1.1 During the course of the exercise real media representatives from Local Television, Radio and Newspapers will be involved. In addition it is hoped that some pseudo media will also be in attendance. 1.2 The media response will be activated via telephone calls to Police HQ Devizes seeking information on the incident. This in turn will generate a media response to the scene. 1.3 In order to facilitate the smooth running of the exercise a Media Coordinating Centre has been pre identified at Phillips House, Dinton map reference 184 SU which will be used to provide Strategic briefings to the media during the course of the exercise. Strategic Players from Police, Fire, Ambulance and the RAF will be in attendance to deliver those briefings. 1.4 The initial media response to the scene will be managed by the police supported by other agencies media officers as per a normal incident. The media will for the purposes of this exercise be permitted access to the inner cordon to allow photo opportunities and interviews with Silver Commanders. However this will be strictly controlled and not facilitated until media liaison officers from the Police and other agencies are at the scene to maintain control of them. 1.5 All attending media will be in possession of media passes (shown at Appendix Y ). Entry to the site will not be permitted unless the media representative is in possession of such a pass. 1.6 The Central Office of Information will also be in attendance assisting with the Government response and assisting in the coordination of the VIP visit. 2.0 Intention 2.1 To examine how the media engage with the emergency services during a Major Incident. 2.2 To establish and operate a Media Coordinating Centre and understand the requirements of both the media and emergency services during a Major Incident. 2.3 To allow the media controlled access to the scene of the incident in order to report, interview film, photograph as appropriate. 3.0 Method 3.1 All media representatives and multi agency media officers will attend Phillips House at 1130 hours on Friday 26th September 2008 for a Health and Safety briefing. 3.2 At the commencement of the exercise the media will be advised to commence telephone calls to the Police and attend the scene seeking information as per their normal role. 3.3 Although the media will be allowed access within the inner cordon as previously stated this will only occur once the Police Media Liaison officer has arrived at the scene. Until then the media should be held outside of the cordon and it will be an operational consideration of how to early manage the media. APPENDIX K 3.4 On Saturday 27th September 2008 the media will deploy direct to the scene from 0800 hours where management arrangements should be in place as per the previous day. 3.5 During the course of the two days the Media Coordinating centre at Phillips House, Dinton will be used to deliver the Strategic briefings. The times of these will be an operational decision based on the information collated, Gold media strategy and availability of each agencies talking heads. 3.6 The talking heads from Police, Fire and Ambulance may wish to position themselves closer to the scene rather than attend direct from their normal place of work in order to cut back on response times. 4.0 Risk Assessment 4.1 The risk assessment at Appendix U should be followed and a Health and Safety briefing will be delivered by the Police Media Liaison officer at the 1130 briefing on the Friday. It should be noted that different media staff may attend on the Saturday and therefore a further Health and safety brief may be necessary before live play commences. 5.0 Administration 5.1 All staff should be in possession of waterproof clothing in case of inclement weather. 5.2 The real media will be fed at the main scene of the incident and it will be the responsibility of

16 the Police Media liaison officer to ensure this is facilitated. The talking heads from the blue light agencies and RAF will be provided with light refreshments at The Media Coordination Centre which will be provided by the Women s Royal Voluntary Service (WRVS). In addition Tea/Coffee will be provided to staff at the Media centre including the real media during the Strategic briefings. 6.0 Communications 6.1 There is no public phone available at Philipps House and therefore talking heads form each agency should ensure they have access to personal mobile phones. 6.2 Swindon Borough Council will provide their Emergency Response vehicle to the Media Coordination Centre which has a Satellite Fax capability in the vehicle. This will allow exchange of Media Strategies between Gold and the Media Coordinating centre. This vehicle also has a phone capability if required.

17 CASUALTY BUREAU 1.0 Information 1.1 The Casualty Bureau will be based at Police Headquarters, Devizes and located within the White Horse room on the fourth floor of the main building. 1.2 The Casualty Bureau will operate on both days of the exercise and be activated following authority from the Police Gold Commander. In order to ensure the exercise timelines are met it will be necessary for identified staff to be pre positioned from 1200 hours on Friday 26th September. 1.3 It is anticipated that the Casualty Bureau will operate during the following times 1200 hours until approximately 1900 hours Friday 26th September hours until approximately 1430 hours on Saturday 27th September Calls to the Casualty Bureau will be via the agreed training number identified within Appendix C of this operation order. 2.0 Intention 2.1 Calls to the Casualty Bureau will be made from staff at Swindon Borough Council,who will role play using scripted calls and information regarding relatives and friends from the incident. Casualty Bureau staff will record information in the same way as they would for a genuine incident. 2.2 In addition to the above telephone calls additional information will be received from the Scenes, Local Authority Rest Centre, Hospital Documentation Teams; Emergency Mortuary; and the MOD Joint Casualty and Compassionate Centre (JCCC) and RAF Lyneham. This may be via telephone and or fax machine using relevant casualty ante mortem and post mortem information. 2.3 In addition to call taking activities the Casualty Bureau Manager may also seek to establish a Collation Unit within the Casualty Bureau in order to cross reference information received and identify and locate those reported as missing. 3.0 Method 3.1 Identified casualty Bureau staff will report to the White Horse Room at Police HQ, Devizes by 1145 hours on Friday 26th September 2008 and ensure the room is operational and that they are available from the commencement of the exercise. It is unlikely that the casualty Bureau will be activated prior to 1300 hours which will enable all staff to be in position and ready to commence call taking. 3.2 Staff will then follow the duty patterns identified as at 1.3 above. 4.0 Risk Assessment 4.1 The Risk Assessment as at Appendix U provides relevant information to the exercise. Other Generic Risk assessments will apply. APPENDIX L 5.0 Administration 5.1 Staff will be provided with refreshments in the form of a doggy bag on both days and have access to Tea/Coffee and Water. 5.2 The Casualty Bureau manager will undertake to manage staff relief s for refreshments and comfort breaks. 6.0 Communications 6.1 Calls to the Casualty Bureau will be made via the identified number for reporting of missing persons. Other contact will be via the casualty Bureau manager Supt Ashley or those mobile numbers as shown in the Exercise Directory. In reality it is only likely to be the Police or Di Staff that will make internal contact with the Casualty Bureau.

18 SALISBURY FOUNDATION TRUST INCIDENT ROOM AND HOSPITAL DOCUMENTATION TEAM 1. Access 1.1 All players attending the Salisbury Foundation Trust Incident Room should proceed when activated to the Orthopaedic Resource Room on Level 4 and the adjacent office. This exercise takes place during normal working hours. Note: the resource room has been prebooked for the extent of this exercise. 2. Health and Safety 2.1 Whilst on site, all staff will be expected to comply with usual health and safety procedures and familiarise themselves with the Fire Alarm and Evacuation arrangements. Any incidents should be recorded in the health and safety book in the usual way. 2.2 Salisbury Foundation Trust has a no smoking policy. Smoking is only permitted in designated shelters 3. Welfare & Comfort Facilities 3.1 Tea, Coffee and water will be available in the room. Hot Food and other refreshments are available from Springs restaurant on level Men and women s toilets are located on the main corridor on level Set Up Procedures 4.1 The Trust s emergency planning lead is responsible for overseeing the opening and activation of the Orthopaedic Resource Room on Level The primary functions of the Incident Room will be to: Monitor response Maintain communication with external command and control structures Coordinate ED patient flows (act as virtual ED for purpose of exercise) Coordinate bed management (act as virtual site office for purpose of exercise) 5.0 Room Layout PC s, desks and seats. APPENDIX M 6.0 Facilities and Equipment 6.1 The equipment available to set up the incident room includes: 1 x Telephone (internal ext 3268, direct dial via switchboard ). A further telephone is available in adjacent office for outbound calls 2 x networked PC s, on with large, wall mounted display screen 1 x copier / printer ED Major incident whiteboard 2 x flip charts 1 x Fax Machine (in adjacent area, no ) 7.0 Roles and Responsibilities 7.1 The following roles are required as a minimum to perform the necessary functions of the Incident Room are: Umpire Site Coordinator (Bed Mgt / discharge planning) Duty Manager (coordinate response) Emergency Dept Consultant (ED lead) Emergency Dept Nurse Coordinator Administrator / patient tracker Runner 7.2 Major Incident Response Operational information available in orthopaedic outpatients and ED for the above roles 8. Hospital Documentation Team 8.1 At approximately 1400hrs in the exercise timeline a group of 3 Police Officers will arrive at the Trust Site to act in the role of a Hospital Documentation Team. 8.2 The Documentation Team will report to main Hospital Reception Centre and introduce themselves as participants in Exercise Equinox and the Hospital Documentation Team.