Earn Up To $200 for your FRG!

Transcription

1 FRG FUNDRAISING OPPORTUNITIES AT THE FORT HOOD AREA THRIFT SHOP Earn Up To $200 for your FRG! A minimum of one person and a maximum of five people may volunteer to work each shift in its entirety. The work shifts are Tuesdays -Thursdays from 0845 to 1415 and Saturdays 0845 to Volunteers will be contracted to complete from 5 up to 20 hours of volunteer service in a 1 month period. FRG Volunteers must arrive by 0845 for a briefing by the Manager or Assistant Manager unless they have prior volunteer experience at the Thrift Shop. The duties are to include, but are not limited to pulling expired items, emptying the donation bin, tagging items, straightening merchandise and miscellaneous tasks. A 30 minute lunch break is included in the day as scheduled by the manager. Volunteers are responsible for their own lunch. No childcare is provided, and no children under the age of 16 should be brought to the Thrift Shop by volunteers. The FRG representative who signed the contract may pick up the check at the Thrift Shop on the 1 st business day of the month following the contact period. ALL FRGs must get approval through their Command and MWR prior to entering into a contract with the Fort Hood Area Thrift Shop. FRG Leaders should call the Thrift Shop Manager at or info@forthoodareathriftshop.com for further information or questions.

2 Fund-raiser Procedures Thank you for requesting to conduct fund-raisers on the Fort Hood installation. The following are the procedures for requesting any fund-raisers: Step 1: Submit written request within days prior planned event date to allow time for approval process and final coordination with facility manager. Please use the sample copy of fund-raiser request to ensure all information is provided. Signature from Commander is required. For Tournaments/Scrambles please include entry fees and all items being sold during event in request. Step 2: Submit all supporting documents (such as: food concession permit, food handler s certificate, and any other requested documents and for more information contact Preventive Health office at /1665). Step 3: Approval is given via for documentation purposes and once notification of approval is given, you or a designee must sign for the approval at my office locate in Phantom Warrior Center, building 194, 37 th Street between hours of Monday-Friday. (All supporting documents must be provided at this time). Step 4: Provided a copy of the approval letter to the facility managers at least 5-10 days prior to the event date for final approval and coordination. If final arrangements are not made with facility manager the event will be cancelled and the approval letter will be rescinded. Step 5: Day of event the approval letter and any other supporting documents must be on site throughout the entire duration of the event. Step 6: Submit the After Action Report with a copy of the deposit receipt to the DFMWR office within 10 days of the event date. IMPORTANT: All soldiers must have commander s approval to participate and dress in civilian attire. Please remind volunteers they are required adhere to follow facility rules. If inappropriate behavior is being displayed, the facility manager has the authority to suspend or cancel the fund-raiser at any time. Bagging fund-raisers are scheduled once a month and accepted quarterly: 1st quarter (January-March), 2nd quarter (April-June), 3rd quarter (July-September), 4th quarter (October-December). The request may be submitted on 1st day of the last month of prior quarter. Children are not allowed during bagging fund-raisers. Thank you for your time in advance and look forward to working with you soon!

3 Fundraising Request Building 194, 37 th Street, Fort Hood, Texas Phone: (DSN) Fax: Section One Organization information Organization Name: (Unit Name, FRG, etc) Date of Request: Request # for this quarter: Office Use Only From: (Event POC) Phone: Address of POC: Commander Name (Print): Commander Phone: Commander Address: Section Two Event details Type: (ex. Golf Tournament, Bake Sale, etc.) Date(s): Time(s): Location: (Bldg name and #) Purpose: (How will the proceeds be used?) List of items to be sold: (If Applicable) Prices of items to be sold: (A price range is sufficient) Misc. event details: Food Permits and Food Handler s Certificates (if applicable with food sales) Please attach the food booth permit and food handler s certificates (A minimum of 2 food handler s certificates are required) How many volunteers participating at this event? Section Three Rules and guidelines for fundraising Procedure before the event This request will be submitted to DFMWR, Private Organizations Coordinator no later than 15 business days prior to the event date. Please attach all flyers to be used in association to this event to this request for approval. Contact Preventive Medicine Office at /1665 for certificates and permits if conducting food sales. Procedure during the event Military members may NOT participate in uniform, during on-duty status, nor participate without the Commander s prior approval. Approval memorandum and supporting documents (if applicable) are to be onsite and displayed throughout the entire duration of the event. Approval Approval will be based upon the requested date, time, and location ONLY. Any changes must be approved by Private Organizations Coordinator. Final coordination is mandatory for each event at least 5-10 business days prior the event with facility manager. Liability If approved, it is agreed that any and all claims, loss, and liability, however caused, arising out of, or in any way connected with this event, whether or not caused or contributed to by any negligence or alleged misconduct on the part any of the participants and are held accountable. Section Four Organization s signature I request authorization to hold a fundraising event on Fort Hood. I certify that this organization is in compliance with AR and. Furthermore, I have read the notes in section three of this form and understand them fully. The organization will conduct this event with the strict understanding that violation of instructions, as outlined in the above notes, may result in the approval memorandum being rescinded. X Signature of Point of contact for event X Signature of Commander

4 SAMPLE FRG AAR (After Action Report) ACTIVITY: Coffee and Donut Social Fundraiser EXPENSES: None. All items donated. Value = $54.00 FUNDS GENERATED: $ PROFIT: $ LOCATION: Unit Chapel DATE OF ACTIVITY: 16 May 2014 DATE AAR COMPLETED: 29 May 2014 COMPLETED BY: FRG Contact person MEMBERS INVOLVED: (Unit name here) FRG Members DESCRIPTION OF THE ACTIVITY: Members and soldiers were provided a morning coffee and donut social at the Unit Chapel. BACKGROUND: This fundraising activity was to precede our monthly FRG Meeting. Funds raised would be used for soldier redeployment activities. SUMMARY: Coffee and 4 dozen donuts were provided by the FRG. We were able to book the chapel a month ahead of time. The activity drew approximately 35 attendees during the 2 hour period (8-10am). A donation jar for the FRG was displayed near the coffee machine. A total of $100 was generated. SUSTAIN: We held 2 committee meetings within the 2 months prior to the event to plan and gather ideas and donations. Several of our members stepped up without hesitation.. IMPROVEMENTS: None.

5 Fort Hood Area Thrift Shop FRG (Family Readiness Group) Volunteer Opportunities Contract ~~~~Directions: Please fill out the Fort Hood Area Thrift Shop form below and submit along with the accompanying MWR Permission to Fundraise form signed by your Commander. All FRG fundraising activities outside of a Unit/Command s footprint such as this must be approved by the DFMWR on Post.~~~~ **The Fort Hood Area Thrift Shop provides fundraising opportunities for Family Readiness Groups (FRG) only.** Duties will include, but are not limited to, pulling expired items, emptying the donation bin, tagging items, stocking items, general straightening, cleaning and miscellaneous light work. No childcare will be provided for volunteers and no children under the age of 16 will be brought into the Thrift Shop while volunteering. Childcare may be sought through the Fort Hood Volunteer Childcare Fund. Ask for details. A full month contract is as follows: FRG Volunteer(s) will work shifts/hours in 5 hour increments valued at $50 per 5 hour shift and up to a maximum of 20 hours valued at $200 per month. All FRG volunteers must be DOD ID card holders or be accompanied by a DOD ID card holder at all times. 1. I certify that I am a bona fide representative of the Family Readiness Group (FRG) and that I am authorized to enter into this contract on their behalf. 2. I understand that my FRG must provide their designated volunteer(s) to volunteer for the ENTIRE shift on each designated day to receive the monetary donation to their FRG fund. 3. I understand that the designated workday is from 8:45am to 2:15pm on Tuesdays Thursdays and 8:45am to 2:15pm on Saturdays. 4. I understand that no childcare will be provided for the volunteers and that while volunteering under this program volunteers will not be eligible for Fort Hood Area Thrift Shop Volunteer Benefits. 5. I understand that all hours worked by the FRG volunteers are counted towards FRG volunteer hours and do not count towards Thrift Shop Volunteer hours. 6. I understand that no children under the age of 16 will be brought to the Thrift Shop while volunteering. 7. I understand that the Fort Hood Area Thrift Shop is under no obligation to donate the funds to the FRG off all of the hours on all of the designated days are not worked by at least two volunteers representing the FRG. 8. I understand that if one of the volunteers cancels for any reason, it is the obligation of the FRG to ensure that the minimum number of volunteers is present during the workday. If the FRG cannot provide the minimum number of volunteers then the Fort Hood Area Thrift Shop is released from the obligation to provide the monetary donation to that FRG fund. 9. I understand that I am the only person who may pick up the check for my FRG unless accompanied by the Commander s Memorandum giving authorization to pick up the check. 10. I understand that payment will be made by check on the first Thrift Shop business day after the 1 st of the following month. 11. I am agreeing, on behalf of my FRG, to provide volunteers to fulfill a minimum of FIVE hours and up to 20 hours required per month in a contract with the Fort Hood Area Thrift Shop for the month of. Rev 6/2017 Page 1 of 2

6 FRG ASSIGNED WORKDAYS ARE AS FOLLOWS: Saturday Saturday Saturday Saturday DATE: Family Readiness Group Representative Fort Hood Area Thrift Shop Representative FRG Contact Information: Name Address Phone Cell Alternate FRG Contact Information: Name Address Phone Cell Date and Sign In Rev 6/2017 Page 2 of 2