Fleet Activity Manning Manager CMS-ID 1C Training

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Helena Edwards
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1 Fleet Activity Manning Manager CMS-ID 1C Training

2 CMS-ID 1C Summary of Changes Personnel Manning Action Request (PMAR) New version of WEPP Integrated workflow Gives commands the ability to see many actions for their assigned personnel LIMDU/Pregnancy Placement functions Including workflow to Placement in some cases DCAT Maintenance Sailor Qualifying Data (SQD) New Roles Member Realignment Requests (MRRs) ADDU and TAD Alignment Display changes

3 PMAR Processing Requisition Generation Job Advertisement Job Selection Orders Initiated Alignment projections at start of LPW Unaligned Aligned to PLs Job categories set Rules Manual Applications accepted Sailor selected for a job Sailor posted to job in EAIS

PMAR Hierarchy When more than one request workflow is required based on the action taken, the workflow of the highest ranked request type will be applied.

4 PMAR Hierarchy When more than one request workflow is required based on the action taken, the workflow of the highest ranked request type will be applied. Highest Lowest 1) Safety Assignment 2) Humanitarian Reassignment (HUMS) 3) Pregnancy 4) Limited Duty (LIMDU) 5) Divert 6) Crossdeck* 7) Completion of Tour (COMPTOUR) 8) Component Substitution 9) Rating Substitution 10) Pay Grade Substitution (PAYSUB) 11) Excess Position* 12) Orders Modification (ORDMOD) 13) Operational Hold (OPHOLD) 14) Orders Cancellation 15) Projected Rotation Date (PRD) Change 16) Sea Duty Incentive Pay (SDIP) 17) Alignment Change 18) Quick Note 19) Member Realignment Request (MRR)

5 PMAR Adjudication When a request requires a workflow a final disposition must be achieved before the associated action is taken. Workflows can be overridden to assign a final disposition prior to all participants reviewing the request. Final dispositions include: Approved - result in the requested action Disapproved - return to previous state Cancelled prior to approval - return to previous state after approval - undo approved action return to previous state as business rules permit

6 LIMDU/Pregnancy Placement Activity search capability displaying: BA Inventory current and projected LIMDU/Pregnancy capacity maximum LIMDU/Pregnancy capacity Placement capability Select activity PMAR is generated Workflow, if required by capacity otherwise auto approve Generate Refillable Excess Position and reserve for member Generate associated requisition and post member

7 Sailor Qualifying Data Additional member data used for decision making Pop-up display accessible in many areas and on every PMAR Service dates NEC info Security EFM LIMDU/Pregnancy indicator Special Pay indicator Military Spouse indicator

8 CMS-ID Roles Activity Manning Manager (AMM) Allocation Manager Allocation Support Activity Manning Support (AMS) - NEW for 1c Assignment Manager - NEW for 1c CMS-ID Administrator Community Manager - NEW for 1c Deployability Coordinator (DC) - NEW for 1c Command Career Counselor (CCC) Command Detailer Enlisted User - USN Help Desk Immediate Superior In Command (ISIC) - NEW for 1c Incentive Manager Manning Control Authority (MCA) Manning Control-Readiness (MC-R) - NEW for 1c Placement Coordinator (PC) Placement Coordinator (PC) Lead Rating Specialist (RS) Rating Specialist (RS) Lead Special Case Placement Type Commander (TYCOM) View Only Women-In-Ships (WIS) Coordinator

9 Member Realignment Request (MRR)

10 MRR Overview The Member Realignment Request (MRR) PMAR, offers an opportunity for command representatives to provide real-time input in the realignment of current onboard personnel and prospective gains. Command personnel assigned the Activity Manning Manager (AMM) role in CMS-ID, will have the capability to submit various MRRs that detail the requested alignment change(s), view the current status, comments and final disposition of request(s). Submission of the MRR does not automatically approve the proposed alignment. It is imperative the realignment request not effect current command alignments until the cognizant NPC Placement Coordinator (PC) has analyzed the realignment request via workflow for its impact to overall manning, generation or suppression of the command current and future requisitions.

11 MRR Overview cont d There are two basic types of realignment requests, linked or unlinked. The latter can be further categorized as a single or multiple realignment request. Each request is for either Current Onboard (COB) or Prospective Gain (PG) type personnel in keeping in standards with previous deployed CMS-ID alignment functionality. The major difference between the type of realignment requests is a linked request is created when an encumbered billet (sailor is currently filling) is selected for the first sailor who is the subject of the realignment.

12 How does the MRR work? The command AMM initiates a request in CMS-ID that details a proposed realignment of one or more Sailors. The request is routed via workflow functionality to the respective PC at Naval Personnel Command. The status and details of each submitted request can be viewed and monitored at any time by the AMM via the MRR - Action List within CMS-ID. The PC with command of an assigned Area of Responsibility (AoR) monitors the MRR Action List. Once received, the PC examines the request, performs manual alignment of approved requests then adjudicates the request. All requests, approved or disapproved, will have amplifying comments.

13 How does the MRR work? This automated process is designed to lessen informal correspondence between the command and NPC, inadvertent PII spillage, and provide real-time one-stop-shop for submitting and tracking proposed realignment changes that impact the overall command readiness and mission. NOTE: As the AMM, it is important to remember the adjudication of an MRR is a two-part process. The PC will examine the details of each request. If the proposed alignment is approved, the PC will manually perform the realignment of the subject Sailor and Billet within CMS-ID first, then approve the actual request. Regardless of Approval or Disapproval, the PC will provide comments for each request.

14 MRR Sailor Specifics Prior to submitting an MRR, ensure the following specific attributes are met for the subject Sailor to aid in a successful request submission: The Sailor is not tagged for Safety or HUMS assignment The Sailor does not have a pending PMAR The Sailor is not alignment exempt The Sailor is not identified as a Prospective Gain (PG) or a Prospective Loss (PL)

15 Billet & Sailor Definitions Prior to submitting an MRR, a firm understanding of the various types of Sailors and billets you may encounter as the AMM in reviewing your command personnel, billets and alignments is critical: Funded Billets otherwise known as Billets Authorized (BA) are funded billets by the command s resource sponsor Unfunded Billets are billets not funded by the command s resource sponsor Refillable Excess are billets that have requirements that are in excess of the your command s BA Non-Refillable Excess are billets that have no requirement at your command

16 Billet & Sailor Definitions Cont d Held Billets are billets that have been placed in a HOLD status and prevents an alignment to that billet. When a billet is placed on HOLD, the MRT will display Funded-Held or Unfunded Held Current Onboard (COB) is the total inventory of personnel at your command regardless of status or alignment Prospective Losses are personnel projected as losses from your command that are in the Loss Projection Window (LPW) equivalent to 12 months from the Sailor s PRD (previously 9 months) Tentative Gains are personnel projected as gains to your command however the Permanent Change of Station (PCS) Orders have not been released or received a Date Time Group (DTG) Prospective Gains are personnel projected as gains to your command with released PCS Orders

17 Billet & Sailor Definitions cont d Alignment Exempt are current onboard personnel who are exempt from alignment due to their transient status Unaligned are personnel that are currently not aligned to a billet due to various reasons. As the AMM, this category of personnel should be reviewed frequently and addressed with your Placement Coordinator (PC) via applicable MRRs

18 MRR Billet Specifics Prior to submitting an MRR, ensure the following specific billet attributes are met to aid in a successful request submission: Billets with the following Manning Requirement Types (MRT) are eligible for realignment Funded, Unfunded, Refillable Excess If submitting a COB proposed realignment, the following billets are NOT eligible for realignment Billet has a Tentative Gain (TG) or PG identified Billet has an MRT of Funded Held Billet has an MRT of Unfunded Held Billet is the subject of a separate PMAR or MRR

19 MRR Billet Specifics cont d If submitting a PG proposed realignment, the following billets are NOT eligible for realignment Billet is aligned to a COB Sailor who is not a PL Billet has a TG or PG identified Billet has an MRT of Funded Held Billet has an MRT of Unfunded Held Billet is the subject of a separate PMAR or MRR As the AMM, where can I find this information???

20 Alignment Search A wealth of Sailor and Billet information exists when performing an various alignment searches for your assigned Unit Identification Code (UIC). Alignment > Alignment Search

21 Alignment Search Details The alignment search results display alignment information for your command. The results are separated into three sections: Billet identifies basic billet requirements Alignment describes alignment of billet to Sailor Personnel identifies basic Sailor information NOTE: Billet information such as MRT, BSC, NEC(s), QoA, Personnel, Billet, Activity and Alignment Flags are displayed and linkable. This allows for further examination of current personnel, billet and alignment details prior to submitting a proposed realignment.

Alignment Search Details cont d Personnel formation such as Sailor details, assigned DNEC(s), NEC(s), Prospective Gain, Prospective Loss are displayed.

22 Alignment Search Details cont d Personnel formation such as Sailor details, assigned DNEC(s), NEC(s), Prospective Gain, Prospective Loss are displayed. These are linkable to further examine the Sailor, DNEC, NEC and detail of Gain or Loss currently aligned to the billet prior to submitting a proposed alignment. Alignment search results can be exported to Excel, allowing you the opportunity to further analyze alignments and dissect the information as desired.

23 MRR Submission Tips Submission of MRRs are limited to a single assigned UIC COB and PG type of proposed realignments cannot be combined in the same MRR Single and Multiple proposed realignments cannot be combined in the same MRR Linked and unlinked proposed realignments cannot be combined in the same MRR When creating a linked MRR, the request cannot be submitted until all identified Sailors have been realigned within the request Cannot propose a realignment of a PG to a non-vacant billet Cannot propose a realignment of a PL * Overwhelmed? Not to worry, we will walk through submitting a MRR along with executing the associated test cases will provide plenty of practice submitting various MRRs and build a sound knowledge base.

24 MRR Walk-through The AMM identifies a Sailor currently unaligned and a vacant position currently exists that fits the Sailor via an alignment search. Alignment > Member Realignment Request * Let s walk through submitting a Single COB MRR as the AMM

realignment is for Select Current Onboard or Prospective Gains to

25 MRR Walk-through Enter an assigned UIC or Command Name Enter Last Name or DoDID or Last 4 of SSN of the Sailor for whom the proposed realignment is for Select Current Onboard or Prospective Gains to determine type of request and personnel the system will return or omit Click Search

26 MRR Walk-through Cont d The Sailor s current billet information is displayed in the background Enter the desired proposed billet BSC and click Ok

27 MRR Walk-through Cont d The Proposed Billet Information is populated based on the BSC entered Enter a comment (mandatory) to convey your thoughts and reasoning for submitting the MRR to NPC Click Submit

28 MRR Walk-through Click OK to acknowledge the confirmation alert * As the AMM, where can I view the request once submitted?

29 MRR Manager s View The MRR Action list provides the AMM a complete listing of all MRRs to include In Work, Completed and Canceled. Change Requests > Change Request Summary Status: In Work = MRR submitted, not adjudicated by the PC Completed = MRR adjudicated by the PC Canceled = MRR canceled after submission and prior to PC adjudication * Let s take a look at the total number of MRRs to examine the MRR Action List and look at the various search options provided.

30 MRR Walk-through The MRR Action list is broken down by UIC, Activity, Category, Recommendation and Status. The requests are sorted by date of submission with newest requests at the bottom. * Let s look at the request we submitted in more detail.

31 MRR Walk-through Clicking on the + symbol expands the list and displays the Submitter/Reviewer information of the request. Remember the request was just submitted and has an In Work status. The PC has not reviewed and adjudicated the request at this point so the Reviewer/PC information will be blank.

32 MRR Walk-through The Sailor whom the subject of the realignment request is displayed as the Proposed Member with his/her and current billet information displayed. In this instance the Sailor is currently unaligned. The Billet which is the subject of the realignment request is displayed as the Proposed Alignment with Proposed Billet and Incumbent* information displayed. * Incumbent information will be populated when a proposed billet is currently encumbered.

33 MRR Walk-through Clicking on the + symbol expands the request and displays additional information regarding the current and proposed Sailor and Billet.

34 MRR Walk-through The PC has examined the and approved the MRR. Prior to approving the request, the PC performed a manual realignment of the Sailor to the new billet. Let s examine the approved MRR. Change Requests > Change Request Summary

35 MRR Walk-through With the PC adjudication of the request complete, the Reviewer and Member Realignment Request Details reflect the adjudication and PC comment.

36 TAD Tracking

37 TAD Tracking CMS-ID receives TAD data from NSIPS daily Commands need to submit TAD transactions via NSIPS Validate TAD data in CMS-ID

38 TAD Away Display

39 TAD Away Display

40 TAD To Display

41 TAD To Display

42 Sailor TAD Display

43 Sailor TAD Display

More on the Alignment Search

More on the Alignment Search Part 3 Mission First Sailors Always Alignment View Activity Summary Results Current Onboard = Number of enlisted Sailors onboard reflected in the distribution system Projected