2011 MDRT EXPERIENCE POWER CENTRE STORE TASK FORCE
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- Marjorie Dorothy Douglas
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1 POWER CENTRE STORE TASK FORCE To assist meeting attendees with browsing and purchasing of MDRT merchandise at the Power Centre Store counters. Volunteers may be members or non-members. Use all the sales skills you use at home. Be enthusiastic, and help exceed MDRT sales records from the previous year! Become as familiar as possible with Power Centre merchandise. Answer questions about merchandise, meeting events, etc.
2 REGISTRATION TASK FORCE To greet members in a personal and positive way while assisting the MDRT staff and Temps in completing on-site registration. MDRT staff is responsible for handling financial and recording functions. Volunteers will provide support to MDRT staff at the pre-registration counters. Volunteers may be members or non-members. Pre-Registration Counters The MDRT HQ Staff is responsible for advance registration preparations, including the assembly of registration kits, direction of staff personnel, and all logistical requirements of the registration. The MDRT HQ Staff is in charge of the registration area, on-site registration and membership questions. Before an attendee approaches the registration counters, they should be enthusiastically greeted by a Volunteer and directed to the appropriate registration counter, according to their country or company. The Volunteer at the counter will welcome the attendee, and the Temporary staff will hand the attendee their personalised registration kit. Attendees who come to the registration desk without having pre-registered should be directed to the on-site registration counter. Special Guests and Speakers must be directed to the Special Guest Registration counter. Conference Bag Distribution Counters Volunteers assigned to the conference bag distribution area: Each attendee will receive a ticket, which entitles him or her to receive a conference bag. The ticket will be inserted into his or her personalised registration kit. They must present this ticket in order to receive a conference bag. One bag per attendee only. If time permits, Volunteers can review the contents of the registration bag with the attendee.
3 TRAFFIC GENERAL TASK FORCE Direct members and guests to the various function rooms where the events are taking place. Volunteers will direct and control the traffic flow of attendees during the meeting. Volunteers may be members or non-members. General Areas Responsibilities: Become familiar with the location of the meeting areas, hotels, rest rooms, nurses station, telephones and other facilities being used for this meeting, so that it will be easier for you to direct people. Familiarise yourself with the program schedule. Make sure you know the dates, times and location of all sessions and registration hours. Welcome Reception Responsibilities: Check each meeting attendee to ensure that he or she has a meeting name badge. If not, direct them to registration counters where they can retrieve their name badge. Greet each guest enthusiastically and encourage them to have a great time! Members Lunch Responsibilities: Check each attendee to ensure that he or she has a Member Ribbon. With this Member ribbon, the attendee is entitled to attend the Members Lunch. If he or she does not have a ribbon, direct them to the registration counter so that their membership status can be verified. Speakers and Special Guests are also permitted to attend the lunch and should have the appropriate ribbon to identify their status.
4 TRAFFIC MAIN PLATFORM TASK FORCE Directing members and guests to their seats in the Main Platform hall. As a Traffic Main Platform Volunteer, our Director may assign you to monitor the doors, reserved seating areas, aisles, or guard the stage during the Main Platform sessions. Volunteers should familiarise themselves with the Main Platform schedule. Volunteers may be members or non-members, except on 26 February when only members can serve as volunteers during the members only session. Volunteers at the Main Platform Doors: Stand at the entrance of the Main Platform hall and ensure that attendees walk (not run) to their seats for safety and security reasons. Ensure only attendees with the proper meeting name badges enter the Main Platform hall. Only members wearing a MEMBER ribbon are permitted into the Main Platform hall on 26 February. Direct those who do not have a name badge to the registration counter. Greet attendees enthusiastically. Volunteers along the Aisles: Stand at your designated area in the Main Platform hall and ensure that attendees walk (not run) to their seats for safety and security reasons. Ensure only attendees with the proper meeting name badges enter the Main Platform hall. Only members wearing a MEMBER ribbon are permitted into the Main Platform hall on 26 February. Direct those who do not have a name badge to the registration counter. Greet attendees enthusiastically.
5 Volunteers at the Reserved Seating Areas: Stand at the reserved seating area and ensure that those with the appropriate name badge and ribbon are directed to their reserved seating section. Direct those who do not have the appropriate badge or ribbon to move out of the reserved seating section. Ensure only attendees with the proper meeting name badges enter the Main Platform hall. Only members wearing a MEMBER ribbon are permitted into the Main Platform hall on 26 February. Direct those who do not have a name badge to the registration counter. Greet attendees enthusiastically. Volunteers to Guard the Stage: Before the Main Platform session begins and during the Main Platform breaks, ensure that NO attendees are allowed on the stage or on the steps leading up to the stage.
6 SPEAKER RELATIONS TASK FORCE To make the speakers feel welcome, instill a feeling of confidence before their rehearsals and the actual performance, and answer general questions about the meeting and about Singapore. Speaker Relations Volunteers must be current MDRT members from Singapore. Responsibilities Include: Assisting the MDRT Executive Producer with various speaker needs such as, verifying whether a speaker has registered on-site. Familiarise yourself with the speakers and the content of their presentation by reviewing the onsite program book onsite prior to meeting the speaker. Escort speakers to their rehearsal. Welcome speakers and help make them feel comfortable. Assist speakers backstage in the Green Room during their rehearsal and on the day of their presentation. The Green Room should be an environment in which the speakers can relax and focus before their presentation. Keep people who do not belong in the Green Room out. Those that are granted access will have a Green Room admittance identifier on their badge. Act as a resource to the speaker in case of an emergency. Notify an MDRT staff member if there are any problems.
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