THURSDAY, November 18, 2010
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1 A. CALL TO ORDER B. ROLL CALL BOARD OF WATER SUPPLY of the COUNTY OF KAUA I REGULAR MEETING Second Floor, Microbiology Lab Bldg Kaua i County Department of Water 4398 Pua Loke Street, Līhu e, Kaua i, Hawai i THURSDAY, November 18, 2010 C. ACCEPTANCE OF AGENDA Or thereabouts D. MEETING MINUTES: Regular Meeting October 21, 2010 E. CORRESPONDENCE / ANNOUNCEMENTS a. Correspondence from the County Auditor requesting DOW perform their external Audit in conjunction with the County-wide Audit b. Grove Farm s request for Kawaikini School allocation c. For the Board s Information: Board Meeting Dates for Next Year, 2011 F. BOARD COMMITTEE REPORTS 10:10 a.m. 1. Report of the Finance Committee of the Kaua i County Board of Water Supply a. Claims Payable 2. Report of the Rules Committee of the Kaua i County Board of Water Supply a. Manager s Report No Committee Discussion and Possible Action on Part III Rule Amendments Establishing Standards for Subdivision Water Systems. i. Attached Proposed Draft Bill No Report of the Committee of the Whole of the Kaua i County Board of Water Supply a. Manager s Report No Request Board approval for Grant Funding from the Department of Health Safe Drinking Water Branch to Develop and Initiate Implementation of a Wellhead Protection Program for the County of Kaua i Page 1 of 4 NOTE: Special Accommodations for persons with disabilities are available upon request five (5) days prior to the meeting date. Please call the Department of Water, County of Kaua i, at or drop by at 4398 Pua Loke Street, Līhu e, Kauai. Our mailing address is P. O. Box 1706, Līhu e, HI 96766
2 BOARD OF WATER SUPPLY REGULAR MEETING November 18, 2010 F. BOARD COMMITTEE REPORTS contd. b. Manager s Report No Request Board Approval of the Proposed Revised Organizational Chart to organize for future operations. 4. Report of the Standing Committee a. Standing Committee Report on Manager s Report No Request Board Approval of Facilities Reserve Charge Changes G. OLD BUSINESS 1. Manager s Report No Budget Amendments a. Transfer of $3.8 million in Revenue Funded Payments to BAB 2. Request Board Approval of revisions to Board Policy No. 15 A H. NEW BUSINESS 1. Manager s Report No Discussion on whether the Board wants the Manager and Chief Engineer to be on the Board of the Hawaii Rural Water Association. 2. Manager s Report No Memorandum of Agreement with the Department of Finance, County of Kaua i, Regarding the Hiring of a Bond Consultant to Provide Post Bond Issuance Compliance Services 3. Manager s Report No Request Board Approval of the following documents from the following applicants for their respective projects: a. Conveyance of Water Facility from McBryde Sugar Company, Limited, a Hawaii Corporation and Kukuiula Development Company Hawaii, LLC, a Hawaii limited liability company; for the Manuhonuhonu Tanks, TMK s: (4) : 001(por), 034(por) and TMK: (4) : 042(por), Koloa, Kauai, Hawaii b. Grant of Easement U-1 from Kukuiula Development Company Hawaii, LLC, a Hawaii limited liability company; for the Manuhonuhonu Tanks, TMK: (4) : 042(por), Koloa, Kauai, Hawaii c. Grant of Easement U-2 from McBryde Sugar Company, LTD., a Hawaii Corporation, for the Manuhonuhonu Tanks; TMK: (4) : 001(por) and TMK: (4) :034(por), Koloa, Kauai, Hawaii. Page 2 of 4 NOTE: Special Accommodations for persons with disabilities are available upon request five (5) days prior to the meeting date. Please call the Department of Water, County of Kaua i, at or drop by at 4398 Pua Loke Street, Līhu e, Kauai. Our mailing address is P. O. Box 1706, Līhu e, HI 96766
3 BOARD OF WATER SUPPLY REGULAR MEETING November 18, 2010 H. NEW BUSINESS contd. d. Conveyance of Water Facility from McBryde Sugar Company, Limited, a Hawaii Corporation; and Kukuiula Development Company Hawaii, LLC, a Hawaii limited liability company for the Piwai Well No. 2 and No. 3 and 0.10 MG Tank, TMK s: (4) : 002(por) and 008(por), Koloa, Kauai, Hawaii 4. Manager s Report No Re: Job No. K-01, Yamada Tank Site Acquisition, TMK: (4) :007, Puuwai Road, Kalaheo, Kauai, Hawaii. 5. Request Board Approval of Resolution No. 5 (10/11) Mahalo and Aloha Keith Fujimoto 6. Request Board Approval of Draft Annual Audit KMH, LLP 7. Manager s Report No Dedication Deed for Water Tank Sites from McBryde Sugar Company, Limited, a Hawaii Corporation, TMK: (4) :001(por) & TMK: (4) :034(por), Koloa District, Kauai, Hawaii 8. Manager s Report No Job No , WK-12, Waipouli Main Replacement, Lihue-Kapaa Water System, Budget Amendment for Contract No. 405 with Kodani and Associates, Inc. 8. Department of Water Facilities Operations and the Endangered Species Act and Migratory Bird Treaty Act I. STAFF REPORTS MONTHLY For the Months of October and November: 1. Statement of Kaua i County Water Department s Revenues and Expenditures 2. Report by the Public Relations Specialist on Public Relations Activities 3. Deputy Manager s Summary Report on Monthly Operational Maintenance 4. Manager s Monthly Update Regarding Activities of Note of the Kaua i County Water Department QUARTERLY: 1. For the Board s Information on the Kaua i County Water Department Briefing on Departmental Projects 2. Strategic Plan Update: Issue Champions &Affordable Housing Reports Page 3 of 4 NOTE: Special Accommodations for persons with disabilities are available upon request five (5) days prior to the meeting date. Please call the Department of Water, County of Kaua i, at or drop by at 4398 Pua Loke Street, Līhu e, Kauai. Our mailing address is P. O. Box 1706, Līhu e, HI 96766
4 BOARD OF WATER SUPPLY REGULAR MEETING November 18, 2010 J. EXECUTIVE SESSION Pursuant to H.R.S. 92-7(a), the Commission may, when deemed necessary, hold an executive session on any agenda item without written public notice if the executive session was not anticipated in advance. Any such executive session shall be held pursuant to H.R.S and shall be limited to those items described in H.R.S. 92-5(a). 1. Review of Executive Session Minutes: September 16, Pursuant to Hawai'i Revised Statutes Sections 92-4 and 92-5(a)(4), the purpose of this executive session is to discuss the Board s duties and liabilities at Department of Water facilities under the Endangered Species Act, 16 United States Code 1531, et seq., and the Migratory Bird Treaty Act, 16 United States Code 703, et seq. This briefing and consultation involves the consideration of the powers, duties, privileges, immunities and/or liabilities of the Board and the Department as they relate to this agenda item. K. TOPICS FOR NEXT WATER BOARD MEETING 1. Election of Officers for Board appointment of PA, Finance and Rules Committee 3. Board Discussion on the Next Year s Goals for the Manager L. TOPICS FOR FUTURE WATER BOARD MEETINGS 1. Quarterly Report on Manager s Previous Goals and Next Year s Goals 2. Projects Briefing 3. Strategic Plan Update: Issue Champions and Affordable Housing Updates M. UPCOMING EVENTS 1. Annual Employee Breakfast - December 2, AWWA National Conference, Washington, D.C., June 12-16, 2011 N. NEXT WATER BOARD MEETING 1. Thursday, November 18, 2010, 10:00 a.m. 2. Thursday, December 16, 2010, 10:00 a.m. 3. Thursday, January 20, 2011, 10:00 a.m. 4. Thursday, February 17, 2011, 10:00 a.m. 5. Thursday, March 17, 2011, 10:00 a.m. 6. Thursday, April 21, 2011, 10:00 a.m. 7. Thursday, May 19, 2011, 10:00 a.m. O. ADJOURNMENT Page 4 of 4 NOTE: Special Accommodations for persons with disabilities are available upon request five (5) days prior to the meeting date. Please call the Department of Water, County of Kaua i, at or drop by at 4398 Pua Loke Street, Līhu e, Kauai. Our mailing address is P. O. Box 1706, Līhu e, HI 96766
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