NATIONAL GUARD BUREAU 111 SOUTH GEORGE MASON DRIVE ARLINGTON VA ARNG-HRR 25 July 2018
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1 NATIONAL GUARD BUREAU 111 SOUTH GEORGE MASON DRIVE ARLINGTON VA ARNG-HRR 25 July 2018 MEMORANDUM FOR NG J1 RRF (All-Entire RRF) SUBJECT: SMOM , Updated Prior Service Field Enlistment Checklist and Policy Guidance 1. References: a. Department of Defense Instruction (DoDI) , Accession Processing Data Collection Forms, 9 September b. Army Regulation (AR) , Regular Army and Reserve Component Enlistment Program, 31 August 16. c. National Guard Regulation (NGR) 600-7, Selected Reserve Incentive Programs, 12 August d. ARNG Accessions Options Criteria (AOC) FY 17/18, First Edition, 30 June e. SMOM , DD 368 (Request for Conditional Release) Army Individual Ready Reserve (IRR) (CORRECTION), 29 September f. SMOM , Accessions Suitability Office (ASO) Concerns, Reminders and Corrections, 6 September g. SMOM , Electronic Fingerprint (FP) Submission via Live Scan (LS) devices, 11 February h. SMOM , Field Enlistment (FE) Processing Guidelines and Checklist, 3 October 2014 (Rescinded). 2. Purpose. Provides an updated FE checklist (HRR Form 100), processing guidance, and identifies Prior Service (PS) applicants who are authorized to enlist as an FE. Effective 15 August 2018, GSS Form 100, dated 23 September 2014 will no longer be utilized for PSFE applicants. All PS applicants enlisting as FE with an enlistment date of 15 August 2018 or later, must use HRR Form 100 completed as per this guidance. This SMOM will be active for one year at the time of publication unless rescinded. 3. Applicability. This guidance applies to PS applicants as noted here below:
2 a. Must be able to have the complete contract executed and all required/optional enlistment documents to include HRR Form 100 uploaded into RZ, reviewed by the NCOIC and have the REQUEST enlistment pulled within 72-hours from the Date of Enlistment (DOE) (3 calendar days). There are no exceptions to this rule. b. Last period of service must have been in the US Army and Marines to include their Reserve Components (Guard and Reserves). PS United States Navy (USN), United States Air Force (USAF), and United States Coast Guard (USCG) applicants must have previously completed Army, Marine Basic Combat Training (BCT), or training as outline in reference 1b, paragraph 3-18 b(1)(2). c. The following applicants are not eligible to enlist under this guidance: (1) Requires any training pulled in REQUEST. (2) Enlisting as a 09R ROTC SMP Cadet or 09S OCS Candidate. (3) Contracting to receive Selected Reserve Incentive Program (SRIP) incentives. (4) If any processing (inculding MEPS physical) is started at MEPS then all processing will be completed at MEPS. (a) PS FE applicants may enlist using a PHA, ETS physical or ARNG Medical Detachment physical provided a suitability review has been approved by ASO, and a Control Number has been issued and is annotated within the DD 1966/4 remarks page. Note: If using ETS/ARNG Medical physical, ensure DD Forms , and 2808 along with supporting medical documents are uploaded into RZ (prior to submission of the suitability review to ASO). (b) Must have completed all required additional testing requirements (TAPAS, ASVAB, DLAB, etc) at MEPS prior to execution of the PS FE. 4. Administration. a. Applicants must annotate all medical, moral and administrative history IAW reference 1b, paragraph Note: Refer to reference 1d for offenses occurred before, during, or after last period of service if outside of Army components. b. Live Scan results must be considered current (within 120-days from DOE. Exceptions are not authorized. See reference 1g (or current LS policy) for questions on LS procedures. c. The following outlines the requirements by recruiting personnel involved in the processing of PSFE applicants. 2
3 (1) RRNCO's will: (a) Ensure the applicant meets the MOS requirements IAW DA PAM prior to executing the PSFE. Any PSFE applicant that requires an MOS conversion must have the MOS conversion completed prior to submission of the packet for the pre-enlistment Quality Control (QC). (b) Obtain all of the applicant's law violations (regardless of disposition), Uniformed Code of Military Justice (UCMJ) action, and other moral issues must be verify all of these cases are then annotated on the Live Scan Authorization (LSA) form IAW reference 1f, and are built into Recruiter Zone (RZ). (c) Obtain verification of the applicant's previous background investigation and/or clearance check. This can be obtained from the State Security Manager (SSM), or ASO. For ASO assistance, use NGB-ASO The will be unencrypted with the applicant's name and PRID only (Do not include any part of the SSN). Scan the ASO reply into the "Security Clearance Verification" folder within the "Core Admin" section of RZ. (d) Ensure all required documentation listed on the HRR Form 100 are properly completed, accurate, and uploaded into RZ, and that the form is signed using a CAC on the same DOE. Note: Documents must be both legible and properly aligned to ensure they will transfer to iperms, SIDPERS and the Army Military Human Resource Record (AAMHRR). (e) Once the DOE and location of the swear-in has been determined, ensure the DD Form 4 and DD 1966 include the same DOE and that all enlistment documentation is dated for the DOE date, and that all forms are properly completed. (Exception: DD369s, UF , Family Care Plan, or any waiver documents) (Note: This list doesn't include state required forms). (f) May obtain required enlistment forms at the following websites: (1) NGB Forms can be found at: (2) DoD Forms can be found at: (3) DA Forms can be found at: (g) PS applicants currently assigned to the IRR regardless of branch, must have a fully completed DD 368 approved and uploaded into RZ prior to the DOE. PS Army IRR applicants must have the DD 368 completed IAW references 1e and 1f above. For any 3
4 issues with contact the ASO. Applicants outside of the Army IRR require approval in order to transfer into the ARNG must have the DD Form 368 fully completed and approved prior to execution. (h) Must upon receipt of the NCOIC's approval, ensure "Field Enlistment" is selected in the "Processing Option" within the "Person" section of RZ. Select "Enlist" processing type within "Projection Screen." In the comments block add "FE or Field Enlistment.:" This will alert the MEPS Guidance Counselor (GC) of the type of applicant to expect, along with ensuring they are prepared to review the packet. (i) The following documents are optional, but required if used for enlistment into a higher Pay Grade (reference 1d), verification of Dependency status, and/or received a waiver for enlistment: (1) Dependent Verification Documents: Birth Certificates, SSN Cards, Spouse ID Card, Court Order Documents, and Marriage/Divorce Degrees if applicable. (2) Educational Supporting Documentation: Used if PS applicant is enlisting into a Pay Grade higher than previous discharge Pay Grade. (3) State CSM memorandum: If applicant is enlisting into a position projected to be filled from a valid and current EPS list. Reference 1d (4) Waiver Documentation: NGB Form 22-3, Approval Memorandums, FCP (DA Forms 5304/5305, 5340 & 5341), Applicant Statement, etc. (2) RRNCOIC's will: (a) Review the uploaded documentation for accuracy, completeness, and legibility and all documents are dated with the same DOE by completing QC of the packet. Ensure RRNCO corrects any noted error and any document(s) requiring correction is re-uploaded into RZ prior to approving the enlistment projection. (b) Review the DD Form 4 and DD 1966 Series to ensure each form are properly completed IAW reference 1b above. Ensure the forms has the correct term of service, enlistment pay grade, and DOE. (c) Upon completion of 2a & b above, signs HRR Form 100 within 24-hours (1 business day) from the DOE using a CAC Card, and upload it into RZ. Once signed, this confirms that the packet is complete, error free, and validates that the applicant met the moral, medical, aptitude, and administrative requirements in order to enlist into the ARNG. This provides the MEPS GC a 48-hour window to complete the final QC of the PS FE packet. 4
5 (3) MEPS GC's will: (a) Perform a QC of the PS FE packet within 48-hours (2 calendar days) from the DOE. The MEPS GC must ensure all documentation is legible, properly uploaded into ERM, and that all signature dates match the DOE on all enlistment forms. Under no circumstances will a MEPS GC accept incomplete and/or inaccurate enlistment packets. Note: This includes ensuring that the DD 1966 series is completed IAW Figure 6-1 of reference 1b. (b) Verify the applicant met the DMOSQ requirements in the enlistment MOS by checking the REQUEST qualification requirements and DA PAM This also includes meeting the security clearance requirements. If the applicant doesn't meet the MOS qualifications for the MOS, the packet will be "No-Go" and return it to the NCOIC for correction and/or a new valid MOS is selected. (c) Ensure the applicant didn't require any additional test requirements (TAPAS, ASVAB, etc). (d) Verify any required suitability reviews were submitted to ASO. (e) Ensure enlistments via a DD Form 368 had the form properly completed and approved by the required authority as per reference 1d and 1e above. The addresses for submission of the DD 368 and DD 4 series can be found in reference 1b, paragraph 3-19c. (f) Submit to JPAS regardless if applicant has a current clearance or not. Verify that the LS fingerprints are current, all four SF 86 signature pages are dated with the same DOE date as the DD 4/1966 series, SGLV, and that the SF 86 was saved in ERM on the DOE as well. Finally, ensure that the JPAS submission was received, accepted and only returned with one of the following results.: (1) JPAS - A, followed by "Scheduled." Or (2) JPAS - X, followed by "No investigation required, a valid investigation exists." (g) Enlist and ship confirmed" in REQUEST within 72-hours (3 calendar days) from the DOE. Once enlist and ship confirmed in REQUEST, MEPS GC will CAC sign the HRR Form 100 accepting the packet as accurate, valid and complete. This form will be then scanned into ERM under "Additional Forms". At this point the counselor takes full responsibility for all errors found later within the packet. (h) Monitor JPAS until such time as it is complete to include reviewing REQUEST to see if the enlistment has been flagged. Ensure appropriate corrections are made within 7-days from the enlist/confirm date for all JPAS errors and REQUEST flags. 5
6 5. State Operations (OPS) NCO will: a. Perform a packet QC no earlier than 10-days from the DOE. To initiate the workflow process, go into GCRc into the Soldier's record, click on "ERM", and click on "Perform QC." Once the screen changes, click "Initiate QC Summary Process." This process takes about minutes to appear within the GCRc inbox. b. Verify the process was completed IAW with this SMOM and that the applicant was qualified for enlistment, met the DMOSQ requirements for the enlistment MOS, and any waiver requirement was met and approved prior to the DOE. c. Record any findings using GCRc workflow along with reviewing workflow comments. If errors were identified or previously listed, initiate a plan for correction of errors and follow-up to ensure they are properly corrected. If the errors listed would not result in the applicant being disqualified for enlistment or MOS, or if no errors were found, then approve the workflow. If determined to be not eligible, disapprove the QC workflow in GCRc along with annotating the reason(s) why it was disapproved. d. Corrections to the DD 4 Series must be completed IAW reference 1d, chapter The DD 4 Series must remain in its original state. Corrections to other enlistment documents must be completed IAW reference 1b and 1d above. 5. Point of contacts Master Sergeant Thomas H. Bond, , thomas.h.bond14.mil@mail.mil or Mr. Robert Williams , robert.a.williams241.civ@mail.mil. 1 Encls 1. HRR Form 100.pdf ROBERT E. KUSTER II COL, AG Chief, Strength Maintenance Division Army National Guard 6
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