BOARD of DIRECTORS. Regular Meeting. December 1, 2015 BOARD PACKET. 10 Financial Services, Operations, Accountability & School Support

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1 BOARD of DIRECTORS Regular Meeting December 1, 2015 Wilburton Instructional Service Center Rainier Room BOARD PACKET 10 Financial Services, Operations, Accountability & School Support 20 Student Academic Performance & Instructional Leadership 30 Human Resources 40 Office of the Superintendent 1

2 BELLEVUE SCHOOL DISTRICT Bellevue, Washington December 1, 2015 TABLE OF CONTENTS 10 FINANCIAL SERVICES & OPERATIONS Melissa devita 13 Budget/Fiscal Services Marie Telecky/Marlyn Keating 13.1 Approval of Warrants, Electronic Transfers, Canceled Warrants, Recalled and Rejected Electronic Transfers, Replacement Checks, and Non-Warrant Expenditures (Exhibit 13B) Fund Balance and Budget Status Reports Facilities/Operations Jack McLeod 20 STUDENT ACADEMIC PERFORMANCE & INSTRUCTIONAL LEADERSHIP Eva Collins 30 HUMAN RESOURCES Dr. Jeffrey Thomas 31 Human Resources 31.1 Certificated Personnel Elections, Leaves of Absence and Separations (Exhibit 31A) Classified Personnel Elections, Leaves of Absence and Separations (Exhibit 31B) Coaches, Certificated and Classified - Assignments & Separations (Exhibit 31C) OFFICE OF THE SUPERINTENDENT Tim Mills, Ed.D. 40 Office of the Superintendent 44 School Support 44B Executive Directors of Schools John Harrison / Patty Siegwarth / Cindy Rogan 44B.1 Extended Field Trips B.1.1 All BSD High Schools to Tacoma & Olympia LEAP Conference B.1.2 International School to Huntsville, Alabama B.1.3 Chinook Middle School - Peru 11 44B.1.4 Interlake Jazz Ensemble - Reno B.1.5 Bellevue High School Baseball, Fresno, CA 11 44B.1.6 Odle Middle School to Japan B.1.7 Tyee Middle School to Japan 12 2

3 EXHIBITS Exhibit 13A Approval of Warrants, Electronic Transfers, Canceled Warrants, Recalled and Rejected Electronic Transfers, Replacement Checks and Non-Warrant Expenditures Exhibit 13B Fund Balance and Budget Status Reports Exhibit 31A Certificated Personnel Elections, Assignments, Leaves and Separations 26 Exhibit 31B Employment & Separations of Hourly, Part-Time & Full-Time Classified Personnel Exhibit 31C Coaches Assignments & Separations.. 28 BOARD AGENDA PLANNING MATERIAL December 2015 Board Planner January 2016 Board Planner

4 10 FINANCIAL SERVICES & OPERATIONS Melissa devita, Deputy Superintendent 11 Data Analysis Christine Lindberg 12 Transportation/Warehouse/Nutrition Services/Operations/ Security/Property 13 Budget/Fiscal Services Marie Telecky/Marlyn Keating 14 Facilities - Operations Jack McLeod 14A 14B 14C 14D Capital Construction James O Malley Capital Construction Kyle McLeod Capital Construction Bill Jones Maintenance/Facilities/Athletics Nancy Larson 15 Technology Jason Golec 4

5 10 FINANCIAL SERVICES & OPERATIONS Melissa devita 13 Budget/Fiscal Services - Marie Telecky/Marlyn Keating Agenda Item #13.1 Approval of Warrants, Electronic Transfers, Canceled Warrants, Recalled and Rejected Electronic Transfers, Replacement Checks, and Non-Warrant Expenditures (Exhibit 13A) The vouchers audited and certified by the auditing officer as required by RCW , and those expense reimbursement claims certified as required by RCW , are presented for the consideration of the board. In addition, payroll warrants and electronic transfers in the amount of $2,446, as well as canceled warrants, recalled and rejected electronic transfers, replacement checks, and non-warrant expenditures not previously submitted are presented for approval. SUPERINTENDENT S RECOMMENDATION: Warrants, electronic transfers, canceled warrants, recalled and rejected electronic transfers, replacement checks, and non-warrant expenditures be approved as submitted. ATTACHMENT: Exhibit 13A Agenda Item #13.2 Fund Balance and Budget Status Reports REPORT Informational (no action required by the Board) Action Report (Board will be required to take action) For Introduction: 12/1/15 BACKGROUND: Fund Balance and Budget Status Reports for the period ending September 30, 2015 are included in the Board Packet under Exhibit 13B. The September 30 th reports are consistent with expectations and there are no areas of concern based on the September data. ATTACHMENT: Exhibit 13B 12/1/15 5

6 30 HUMAN RESOURCES Dr. Jeffrey Thomas Executive Director 31 Human Resources Dr. Jeffrey Thomas 6

7 30 HUMAN RESOURCES Dr. Jeffrey J. Thomas 31 Human Resources Agenda Item #31.1 Certificated Personnel Elections, Leaves of Absence and Separations AGENDA CONSENT Informational (no action required by the Board) Action Report (Board will be required to take action) For Action: 12/1/2015 SUPERINTENDENT S RECOMMENDATION: Personnel actions identified in Exhibit 31A be approved BACKGROUND: Exhibit 31A lists recommendation for new hires, for granting requests for leave of absence and for notices of separations which have occurred since the last meeting of the Board of Directors on 11/17/15 ATTACHMENTS: Exhibit 31A Agenda Item #31.2 Classified Personnel Elections, Leaves of Absence and Separations AGENDA CONSENT Informational (no action required by the Board) Action Report (Board will be required to take action) For Action: 12/1/15 SUPERINTENDENT S RECOMMENDATION: Personnel actions identified in Exhibit 31B be approved BACKGROUND: Exhibit 31B lists recommendation for new hires, for granting requests for leave of absence, and for notices of separations which have occurred since the last meeting of the Board of Directors on 11/17/15 ATTACHMENTS: Exhibit 31B 12/1/15 7

8 Agenda Item #31.3 Coaches, Certificated and Classified Assignments & Separations AGENDA CONSENT Informational (no action required by the Board) Action Report (Board will be required to take action) For Action: 12/2/15 SUPERINTENDENT S RECOMMENDATION: Personnel actions identified in Exhibit 31C be approved BACKGROUND: Exhibit 31C lists recommendation for new hires and for notices of separations which have occurred since the last meeting of the Board of Directors on 11/17/15. Coaching positions must be renewed on a yearly basis before the start of the applicable season or, if for a school-year position, before the start of fall practice. ATTACHMENTS: Exhibit 31C 12/1/15 8

9 40 OFFICE OF THE SUPERINTENDENT J. Tim Mills, Ed.D., Superintendent 41 Communications Elizabeth Sytman 42 Research & Accountability Naomi Calvo 43 Department of Equity Shomari Jones 44 SCHOOL SUPPORT 44A 44B 44C Executive Director of Schools Patty Siegwarth Executive Director of Schools John Harrison Executive Director of School s- Cindy Rogan 9

10 44B Executive Director of Schools - John Harrison Activities and Athletics Jeff Lowell Agenda Item #44B.1 Extended Field Trips CONSENT AGENDA Informational (no action required by the Board) Action Report (Board will be required to take action) For Action: SUPERINTENDENT S RECOMMENDATION: Extended field trips listed in the Board Packet be approved with the understanding that amounts listed are maximum. 44B.1.1 All BSD High Schools to Tacoma & Olympia LEAP Conference 2016 A request has been received from Shomari Jones, a Director at Bellevue School District, to travel with approximately 30 Latino students from All Bellevue School District High Schools on February 4, 2016 to February 6, 2016 to Tacoma and Olympia, WA. The objective of this trip is to learn about government structured systems, colleges and connect with Latino leaders and students. Shomari Jones and 6 additional chaperones will be accompanying the students. The cost of this trip is approximately $11, which includes housing, transportation and registration. All costs to be paid by families and scholarships. 44B.1.2 International School Huntsville, AL A request has been received from Judy Temple, teacher at International School, to travel with approximately 24 students from International School on March 27, 2016 through April 1, 2016 to Huntsville, Alabama. The objective of this trip is for the STEM program and Vocational ideas in Space. Judy Temple and 2 additional chaperones will be accompanying the students. The cost of this trip is approximately $57, which includes housing, transportation and registration. All costs to be paid by families and scholarships. 10

11 44B.1.3 Chinook Middle School Peru A request has been received from Lindsey Herron, teacher at Chinook Middle School, to travel with approximately 10 students from Chinook Middle School during Mid-Winter Break in 2017 to Peru (Linda, Cuzco, and the Sacred Valley). The objective of this trip is participate in service learning and cultural linguistic immersion. Lindsey Herron and a ratio of 6:1 student to chaperone will be accompanying the students. The cost of this trip is approximately $38, which includes housing, transportation and registration. All costs to be paid by families and scholarships. 44B.1.4 Interlake Jazz Ensemble Reno A request has been received from David Kim, teacher at Interlake High School, to travel with approximately 20 students from Interlake High School on April 29, 2016 through May 1, 2016 to Reno, Nevada. The objective of this trip is participate and compete at the Reno Jazz Festival. David Kim and approximately 5 additional chaperones will be accompanying the students. The cost of this trip is approximately $17, which includes housing, transportation and registration. All costs to be paid by families and scholarships. 44B.1.5 Bellevue High School Baseball Fresno, CA A request has been received from Tate Seefried, Baseball coach at Bellevue High School, to travel with approximately 35 students from Bellevue High School on July 1, 2016 to July 4, 2016 to Fresno, California. The objective of this trip is to compete at a higher level. Tate Seefried and 2 additional chaperones will be accompanying the students. The cost of this trip is approximately $28, which includes housing, transportation and registration. All costs to be paid by families and scholarships. 11

12 44B.1.6 Odle Middle School to Japan A request has been received from Emily Evanson, Emily Elzea and Aaron Wood, teachers at Odle Middle School, to travel with approximately 15 students from Odle Middle School on March 31, 2016 through April 8, 2016 to Nagahama, Japan. The objective of this trip is for the Student Exchange program and Cultural Exposure. Emily Evanson, Emily Elzea and Aaron Wood will be accompanying the students. The cost of this trip is approximately $23, which includes housing, transportation and registration. All costs to be paid by families and scholarships. 44B.1.7 Tyee Middle School to Japan A request has been received from Cheryl Lee and James Burke, teachers at Tyee Middle School, to travel with approximately 15 Japanese Club students from Tyee Middle School on June 23, 2016 through July 3, 2016 to Japan. The objective of this trip is for cultural immersion and school visit. Cheryl Lee and James Burke and 1 additional chaperone will be accompanying the students. The cost of this trip is approximately $73, which includes housing, transportation and registration. All costs to be paid by families and scholarships. 12

13 Exhibits 13

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26 Exhibit 31A CERTIFICATED PERSONNEL - ELECTIONS, ASSIGNMENTS, LEAVES & SEPARATIONS 1.New HARKINS, SARAH - Special Education Teacher, ESC. Effective 9/1/ FTE. LOMBARDO, NICK - PE Teacher, International School. Effective 11/16/ FTE. EFTING, ARIS - Biology Teacher, Sammamish High School. Effective 11/12/ FTE. 2. Returns from Leaves of Absence None 3. Separations ZHANG, HAN - Elementary Dual Language Teacher, Jing Mei ELP. 1.0 FTE resignation effective 10/29/ Requests for Leaves of Absence for School Year GUARANTEED None NON-GUARANTEED None 26

27 Exhibit 31B EMPLOYMENT & SEPARATIONS OF HOURLY, PART-TIME & FULL-TIME CLASSIFIED PERSONNEL 1. New BROWN, DALE - Bus Driver, Transportation. Effective 11/16/ FTE. GILMAN, MELODIE - Bus Driver, Transportation. Effective 11/23/ FTE. HENDERSON, JESSICA - Night Custodian, Medina & Clyde Hill. Effective 11/9/ FTE. JOHNSON, HARUMI - Para Educator, Phantom Lake (PALS). Effective 11/2/ FTE. JUTRAS, CASEY - Bus Driver, Transportation. Effective 11/18/ FTE. LIM, MONICA - Educational Assistant, Jing Mei ELP. Effective 11/4/ FTE. MESQUITA, ARIELLE - Head Start/ECEAP Preschool Teacher, Lake Hills ELP. Effective 11/2/ FTE. NAVARRETE, LEONER - Night Custodian, Interlake High School. Effective 10/26/ FTE. SARKHOSH, GITI - Educational Assistant, Lake Hills ELP. Effective 11/23/ FTE. 2. Returns from Leaves of Absence None 3. Separations BRYANT, THERESA - Kitchen Assistant, International School FTE resignation effective 11/6/2015. LEE, SOEUM - Head Start/ECEAP Preschool Teacher, Lake Hills ELP FTE resignation effective 11/6/2015. HANRION, MICHAEL - Site Manager, Stevenson ELP. 1.0 FTE resignation effective 11/30/ Leaves of Absence None 27

28 Exhibit 31C COACHES - ASSIGNMENTS & SEPARATIONS 1. New ONTIVEROS, PHILLIP - Wrestling Assistant Coach, Bellevue High School. Effective 11/16/ Separations (other than non-renewals) None 28

29 BOARD MEETING PLANNERS 29

30 30

31 31

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