ANNEX A DIRECTION & CONTROL

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1 ANNEX A DIRECTION & CONTROL I. PURPOSE This annex will develop a capability for the chief executive and key individuals of the City of Rolla to direct and control response and recovery operations from a centralized facility (an emergency operations center-eoc) in the event of an emergency. II. SITUATION AND ASSUMPTIONS A. Situation 1. The City of Rolla will control operations from an EOC within its respective jurisdiction. 2. Rolla EOC a. The City of Rolla will direct and control operations from the Police Department Headquarters Building Basement, 1007 N. Elm, Rolla, hereafter designated as the primary emergency operations center (EOC). b. Communications for the primary EOC will be provided by the Police Chief. The Police Department is staffed 24 hours a day and has the communications equipment to communicate with county, city and state departments or agencies. An emergency generator is available. c. Depending on the nature and location of the emergency, the alternate EOC for Rolla will either be the Rolla Fire Department, Phelps County Courthouse or Missouri State Highway Patrol, Troop I. d. The alternate EOC facility would become the official site for all city officials and departments/agencies having emergency functions should the primary EOC become inoperable. 3. Rolla Central Dispatch Center The Central Dispatch Center is located within the Police Department at 1007 N. Elm Street, Rolla. The Center will serve as the primary EOC for the City of Rolla. The Central Dispatch Center is used for normal day-to-day operations of providing radio communications for the Rolla Police and Fire Departments and handling emergency 911 calls from the city and county. An emergency generator is located in the Police Department Building along with a 1,000 gallon fuel City of Rolla EOP A-1 December 2003

2 supply. 4. Other Municipal Emergency Operations Centers - Each municipality will establish their EOC at either their Police Departments or City Hall or a facility to be designated as warranted by the situation. Primary EOCs have been designated for the following communities: a. Phelps County (1) Primary EOC Phelps County Courthouse (2) Alternate EOC Rolla Police Department Headquarters b. St. James (1) Primary EOC - Fire Station, 300 W. Eldon (2) Alternate EOC - Community Building c. Doolittle (1) Primary EOC City Hall, 380 Eisenhower d. Newburg 5. Mobile EOC (1) Primary EOC City Hall, Second & Main Streets On-site direction and control can be established as necessary with radio-equipped emergency vehicles (law enforcement, fire, medical). The vehicle can be placed at any location in the city or county giving a good communications base for conducting emergency operations. The following designated mobile EOCs are available to the City of Rolla. a. Rolla Police Department - mobile communications van b. Phelps County Sheriff s Department - mobile command trailer 6. Space will be provided in the EOC for the chief executive and Direction and Control staff (see Appendix 2 to this Annex for EOC staffing roster and call-up list). Space for briefing the media will be available but separate from the actual operations room. State and/or federal officials that support disaster operations will also be provided space to operate in the EOC. B. Assumptions 1. When an emergency/disaster occurs or threatens to occur, the EOC will be activated in a timely manner. Local officials will respond as directed in this Annex and Appendix 3 to the Basic Plan. City of Rolla EOP A-2 December 2003

3 2. Should a total evacuation become necessary, operations can be successfully controlled from nearby safe locations. 3. Close coordination must be maintained between the EOC and the disaster scene to identify special considerations, secondary threats, and available resources. 4. Most emergency situations are handled routinely by emergency response personnel and can be managed at the field level under established departmental procedures. III. CONCEPT OF OPERATIONS NOTE: The time frame for performing these actions is listed in parentheses. A. The EOC will be activated by the chief elected official or in accordance with Appendix 3 to the Basic Plan. (PREPAREDNESS or RESPONSE) B. The Mayor along with representatives of city departments (i.e., Direction and Control Staff) will assemble in the EOC to direct and coordinate emergency response operations within their respective jurisdiction. (PREPAREDNESS or RESPONSE) C. Staffing of the EOC will be determined by the severity of the situation (see Appendix 3 to the Basic Plan). (PREPAREDNESS or RESPONSE) D. In some situations, it may be necessary to utilize an on-scene incident command post and implement the Incident Command System (ICS). ICS is a management tool consisting of procedures for organizing personnel, facilities, equipment and communications at the scene of an emergency. Title III of the Superfund Amendments and Reauthorization Act (SARA), requires that organizations that deal with hazardous material incidents must operate under an Incident Command System (see Annex H, Hazardous Materials Response). (PREPAREDNESS or RESPONSE) E. The FBI has been designated as the Lead Federal Agency (LFA) for Law Enforcement Operations in a terrorist event, to include weapons of mass destruction. FEMA is designated as the LFA for Recovery. At the onset of a terrorist event, the FBI (Crisis) is the overall LFA. Once Crisis has diminished, the overall LFA role will change to FEMA. Local and state agencies pertinent to law enforcement operations, to include certain consequence groups, are to work jointly with the FBI in resolving the Crisis aspect of a terrorist situation. See Appendix 4 to Annex E for further information on terrorism incidents. (PREPAREDNESS or RESPONSE) F. The on-scene incident commander will direct and control operations at the disaster site. He will maintain contact with the EOC and keep them informed of the situation. (RESPONSE and RECOVERY) City of Rolla EOP A-3 December 2003

4 G. The emergency support services that do not operate from the EOC will designate and establish a work/control center to manage organizational resources and response personnel. During emergency situations they will maintain contact with the EOC through their designated representative. (PREPAREDNESS or RESPONSE) H. Emergency response personnel provided by the various organizations/agencies to support emergency operations will remain under the direction and control of the sponsoring organization, but will be assigned by the EOC to respond to a specific disaster location. (PREPAREDNESS, RESPONSE, and RECOVERY) I. Each emergency response service (i.e., fire, law enforcement, etc.) will provide for the continuous staffing of emergency response jobs. Work shifts will be established to provide the necessary response. (PREPAREDNESS or RESPONSE) J. Procedures for handling reports/messages coming in and out of the EOC (i.e. review, verification, distribution, etc.) will be as outlined in Appendix 3 to this Annex. (PREPAREDNESS, RESPONSE, and RECOVERY) K. Information received in the EOC from field units and other reliable sources will be compiled and reported to the State Emergency Management Agency as requested and/or required. This information will be displayed in an appropriate place in the EOC. (See Appendix 3 to this annex for a copy of the significant events log form.) (PREPAREDNESS, RESPONSE, and RECOVERY) L. State and/or Federal officials will support disaster operations as appropriate. These officials will coordinate their efforts through the designated EOC. (RESPONSE and RECOVERY) M. Should a life-threatening situation develop or appear imminent, emergency instructions for the public will be coordinated with the EOC and disseminated by all available means. (PREPAREDNESS, RESPOPNSE, and RECOVERY) N. EOC operations will continue as determined by the situation, and will conclude by order of the chief elected official. (PREPAREDNESS, RESONSE, and RECOVERY) IV. ORGANIZATION AND RESPONSIBILITIES A. Organization A diagram of the Direction and Control function is shown in Appendix 1 to this annex. B. Responsibilities 1. The primary responsibility for Direction and Control for the City of Rolla rests with the Mayor. See Section VI of the Basic Plan for lines of succession. This Direction and Control Coordinator will: City of Rolla EOP A-4 December 2003

5 a. Implement this Emergency Operations Plan. b. Activate response personnel and direct emergency response operations upon advice of the EOC staff. c. Declare a state of emergency and request state and federal assistance when appropriate. d. Summarize damage assessment information and submit appropriate reports. 2. All departments, agencies, and individuals support the Direction and Control function as follows: a. Coordinate their activities with the EOC (through established lines of communications or by designating a representative to report to the EOC). b. Advise the Direction and Control staff in their area of expertise/ responsibility. c. Include in their SOGs the specific emergency authorities that may be assumed by a designated successor, the circumstances under which this authority would become effective, and when it would be terminated. d. Compile damage assessment figures. e. Tabulate expenditure data for the emergency situation. 3. In addition to the aforementioned responsibilities, the following have these assignments: a. Emergency Management Director (1) Maintain the operational readiness of the EOC necessary for a continuous 24-hour operation (i.e., identify EOC personnel, stock administrative supplies and equipment, prepare status boards, furnish maps to plot data and set up displays to post damage assessment information). (2) Train the EOC staff through tests and exercises. (3) Coordinate and manage EOC operations. (4) Implement message handling procedures (see Appendix 3 to this annex). City of Rolla EOP A-5 December 2003

6 (5) Conduct regular briefings while the EOC is activated. b. The Law Enforcement Coordinator is responsible for providing security in the EOC. c. The Communications and Warning Coordinator is responsible for establishing an EOC communications capability. d. The Public Works Coordinator is responsible for ensuring that utilities are restored to the EOC after a disaster has occurred. e. The Public Information Officer will coordinate the release of all emergency information with the Direction and Control staff. V. CONTINUITY OF GOVERNMENT A. If the primary EOC is not able to function (i.e., EOC is damaged, inaccessible, etc.), an alternate EOC will be activated (see Section II of this Annex). It is the responsibility of the Emergency Management Director to: manage the alternate EOC, provide for the relocation of staff members to this facility, and transfer direction and control authority from the primary EOC. B. Should it become necessary to evacuate the entire city, the EOC will be moved to the nearest safe location. C. The lines of succession for elected officials and city departments are identified in Section VI of the Basic Plan and each annex of the plan. D. Essential records vital to the direction and control function should be duplicated and maintained at another location, or plans should be made to move these records to a safe location. VI. ADMINISTRATION AND LOGISTICS A. The EOC will serve as a central point for coordinating the operational, logistical, and administrative support needs of response personnel at the disaster site, public shelters, and agency work/control/dispatch centers. B. Requests for assistance, general messages, and reports will be handled using the procedures and forms in Appendix 3 to this annex. C. A record of all persons entering and departing the EOC will be maintained by security personnel at the entrance. All personnel will be issued a pass to be worn while in the EOC and to be returned when departing from the premises. City of Rolla EOP A-6 December 2003

7 APPENDICES 1. Direction and Control Diagram 2. EOC Staffing Roster and Call-Up List 3. Message Handling Guidelines Attachment A - Message Form Attachment B - Communications Log Attachment C - Significant Events Log 4. EOC Standard Operating Guidelines City of Rolla EOP A-7 December 2003

8 Appendix 1 to Annex A CITY OF ROLLA DIRECTION AND CONTROL DIAGRAM DIRECTION AND CONTROL Federal, State and Private Support Mayor County Officials EMERGENCY PUBLIC INFORMATION City Administrator Emergency Management Director LAW ENFORCEMENT EVACUATION Police Chief COMMUNICATIONS & WARNING Communications Chief Police Chief TERRORISM & WMD Law Enforcement FIRE & RESCUE HAZARDOUS MATERIALS RESPONSE Fire Chief PUBLIC WORKS Public Works Director HEALTH & MEDICAL Phelps Co. Regional Medical Center Phelps County Health Department RECEPTION & CARE Phelps County Family Support/Children s Division RESOURCE & SUPPLY IN-PLACE SHELTER DAMAGE ASSESSMENT Emergency Management Director City of Rolla EOP A-8 December 2003

9 Appendix 2 to Annex A EOC STAFFING ROSTER AND CALL-UP LIST CITY OF ROLLA The key individuals and agencies that will direct/coordinate operations from the Rolla EOC are identified here. Names and telephone numbers are not published because they change frequently and therefore will be outdated quickly. Contact information will be maintained by the Rolla Emergency Management Director, Phelps County Sheriff s Department, and the Central Dispatch Center. Not all city departments/services and organizations are listed here. Additional contact lists can be found in other annexes to this plan (i.e., utility companies, medical services, fire departments, etc.). As noted in Appendix 3 to the Basic Plan, the chief elected official will make the decision as to whether or not the EOC should be activated and which personnel should be called in to staff the EOC. Rolla EOC Staff Mayor* City Council members Emergency Management Director* Police Chief* Fire Chief* Public Works Superintendent* City Clerk City Utilities Superintendent Parks Superintendent Community Development Representative Phelps County Ambulance District Phelps County Regional Medical Center* County Coroner County Family Support/Children s Division, Director* County Health Department, Director* Phelps County Red Cross Chapter, Director* * Denotes EOC Direction and Control Staff that have been assigned primary responsibility for the emergency management functions. City of Rolla EOP A-9 December 2003

10 Appendix 3 to Annex A MESSAGE HANDLING GUIDELINES A. All reports/messages coming into the EOC will be acknowledged by recording them on the message form (see Attachment A to this Appendix). This procedure applies to anyone receiving a message by radio, telephone, etc. B. Each message will be entered into the communications/message log (see Attachment B to this Appendix). The log will show date and time the message was received along with the individual/department sending it. C. After the message has been logged, it will be given to the Emergency Management Director for routing to the appropriate function coordinator(s). A copy of each message that contains damage information will also be given to the damage assessment coordinator for collection, analysis and display of information in the EOC. D. If the information contained in the message is vitally important, it will be entered into a significant events log. This log will be used to record key disaster related information (i.e., casualty information, health concerns, property damage, fire status, size of risk area, scope of the hazard to the public, number of evacuees, radiation dose, etc.). See Attachment C to this Appendix for a copy of the log. E. The message receiver is responsible for checking the accuracy of the message. (If the message is found to be inaccurate, the Emergency Management Director will be notified who will then inform any others who have also received this message.) The appropriate action will be taken to either complete the request or if unable to respond, forward it to the Emergency Management Director. F. The response to the message will be disseminated as appropriate (i.e. reported to response personnel in the field, provided to the EOC staff through regularly scheduled briefings, forwarded to state officials, or disseminated to the public). Means to communicate message will include radio, telephone, runner, etc. G. Outgoing messages from the EOC will also be entered into the communications/message log as mentioned previously. This will include messages that originate from the EOC which are also to be recorded on a message form. H. Personnel required for message handling will be furnished by the Emergency Management Director. City of Rolla EOP A-10 December 2003

11 Attachment A Appendix 3 to Annex A MESSAGE FORM DATE TIME TO: FROM: o INCOMING o OUTGOING MESSAGE: ROUTED TO: INFORMATION COPY TO: o RECEIVED o SENT BY City of Rolla EOP A-11 December 2003

12 Attachment B Appendix 3 to Annex A COMMUNICATIONS LOG DATE: TO FROM IN/OUT SUBJECT TIME City of Rolla EOP A-12 December 2003

13 Attachment C Appendix 3 to Annex A SIGNIFICANT EVENTS LOG DATE TIME EVENT City of Rolla EOP A-13 December 2003

14 Appendix 4 to Annex A EOC STANDARD OPERATING GUIDELINES The Emergency Operations Center (EOC) will be activated when a call or message is received from the National Weather Service, fire, police, or any other reliable source indicating a possible emergency situation according to Appendix 3 of the Basic Plan. The EOC may be activated by the chief elected official, or the Emergency Management Director. Upon activation, the call-up of all agencies and response personnel may begin pursuant to the emergency. At the time of activation, the Emergency Operations Plan will be put into operation and all procedures followed. Once the emergency situation has subsided and a shutdown commences, there shall be a run-down of the call list indicating an end to the emergency. City of Rolla EOP B-14 December 2003

15 ANNEX B COMMUNICATIONS AND WARNING I. PURPOSE This annex provides information and guidance on communications and warning capabilities in the City of Rolla. II. SITUATION AND ASSUMPTIONS A. Situation 1. The primary communications and warning capabilities for the City of Rolla are through the Central Dispatch Center, which is located in and staffed by the Rolla Police Department. The Center provides 911 dispatching throughout the county for law enforcement, fire, and ambulance services. See Appendix 2 for additional communications information. 2. The City of Rolla receives its initial warning information from the Missouri State Highway Patrol (MSHP), Troop I in Rolla. This information is received through the NAWAS terminal located in the Central Dispatch Center. The warning information, in turn, is dispersed throughout the county and the other municipalities. See Appendix 2 for additional warning information. 3. Severe weather watches and warnings come from the National Weather Service Office and are relayed to the MSHP, Troop I. The MSHP broadcasts this information through MULES. Both the Central Dispatch Center and the Phelps County Sheriff s Office have MULES terminals. 4. The Central Dispatch Center is staffed on a 24-hour basis by communications personnel. The Center has the necessary communications equipment to communicate with county, city and state departments or agencies. The Center also has the capability to communicate with the EOC s of the U.S. Army at Fort Leonard Wood, SEMA, and the counties of Laclede, Pulaski and Texas by means of the Civilian- Military Emergency Radio Communication System (C-MERCS), a special low band emergency radio system (see Appendix 2 to this Annex). Other capabilities include an emergency generator. The facility provides all the dispatching/communications capabilities for the City of Rolla and also serves as Rolla s primary EOC. 5. The Phelps County Sheriff s Department provides limited dispatching for their department through a radio base station. The community of St. James also provides limited dispatching for their city services during business hours through a radio base station located in their city hall. 6. Rolla has seven outdoor warning sirens available (see Appendix 2 to this annex City of Rolla EOP B-15 December 2003

16 for further information). Radio and television stations will also broadcast warnings. 7. Although there is no formal weather spotting organization, trained weather spotters are available through the fire department and law enforcement personnel to monitor severe weather situations. Training is provided through the National Weather Service. 1. The City of Rolla participates in the Emergency Alert System (EAS) Operational Area. There are several radio stations as well as television stations that provide coverage for this area. The local primary (LP-1) EAS radio station is KZNN-FM, 105.3, in Rolla. See Appendix 2 to this Annex for additional information. 2. There are several special facilities in the City of Rolla that would require special warning consideration (i.e., schools, nursing homes, etc.). A list of these facilities is found in Appendix 2 to Annex J. 10. Other communications systems exist in the city including NOAA weather radios, amateur radio, etc. These systems and their capabilities are identified in Appendix 2 to this Annex. B. Assumptions 1. It is assumed that the existing communications and warning system in the City of Rolla will survive and remain functional regardless of which type of disaster strikes the area. 2. If the situation is such that the local systems are overtaxed, the state will be able to augment local resources during the response and recovery phases. 3. Regardless of how well developed a warning system is, some citizens will ignore, not hear, or not understand warnings of impending disasters broadcast over radio or television, or sounded by local siren systems. Mobile public address and even door-to-door operations may be required in some disaster situations. III. CONCEPT OF OPERATIONS NOTE: The time frame for performing these actions is listed in parentheses. A. Communications and warning operations for the City of Rolla will be coordinated by the Communications and Warning Coordinator. Support will be provided by the Central Dispatch Center and the police department. Work shifts will be established to provide 24-hour staffing of the communications center during emergencies. (PREPAREDNESS, RESPONSE, and RECOVERY) City of Rolla EOP B-16 December 2003

17 B. The City of Rolla will support communications and warning operations within its jurisdiction through the police and fire departments. (PREPAREDNESS or RESPONSE) C. The communications center personnel in conjunction with the public safety officer on the scene, will make the initial determination that a "classified" emergency has occurred or is developing (See Appendix 3 to the Basic Plan). (PREPAREDNESS, RESPONSE, and RECOVERY) D. During emergency operations, all departments will maintain their existing equipment and procedures for communicating with their field operations. They will keep the EOC informed of their operations at all times and will maintain communications liaison with the EOC. (PREPAREDNESS, RESPONSE, and RECOVERY) E. Communications between the state and local EOC will be primarily through land line telephone links. (PREPAREDNESS, RESPONSE, and RECOVERY) F. Messages and reports into the EOC will be logged and recorded according to the procedures identified in Appendix 3 to Annex A. (PREPAREDNESS, RESPONSE, and RECOVERY) G. Communication systems may become overloaded during emergency situations. Communications will be expanded by augmenting telephone services (implement lineload control, prioritize service restoration, etc.) and utilizing amateur radio communication networks (i.e., HAM radio operators). (PREPAREDNESS and RESPONSE) H. Measures must be taken to secure and protect communication equipment from the possible destruction from various hazards (i.e., lightning, wind, etc.). (MITIGATION and PREPAREDNESS) I. Although most warning alerts come from outside sources (i.e., Missouri State Highway Patrol, National Weather Service, etc.), the City of Rolla will develop and maintain the capability to identify potential problems and insure a timely warning on their own (i.e., activate weather spotters, sound outdoor warning sirens, activate EAS). (PREPAREDNESS and RESPONSE) J. When emergency situations requiring public warning occur at industrial sites that have hazardous materials, or at water impoundments, the procedures for alerting government officials will follow the procedures contained in Appendix 3 to the Basic Plan (also see Annex H and Appendix 8 to Annex J). (PREPAREDNESS or RESPONSE) K. When an emergency situation occurs, all available systems will be used to alert and warn the public (private residences, businesses, schools, hospital, nursing homes, etc.) Methods of warning include: tone activated receivers, outdoor warning sirens, and broadcast over radio/television stations. Tests and educational programs will be conducted regularly to insure the public understands the various warnings. City of Rolla EOP B-17 December 2003

18 (PREPAREDNESS or RESPONSE) IV. ORGANIZATION AND RESPONSIBILITIES A. Organization A diagram of the Communications and Warning function is provided in Appendix 1 to this Annex. B. Responsibilities 1. The responsibility of Communications and Warning Coordinator for the City of Rolla will be shared by the Communications Chief of the Central Dispatch Center and the Police Chief. The Communications and Warning Coordinator is responsible for the following: a. Maintain and expand communication and warning capability. b. Develop/maintain warning plans and procedures. c. Support/augment communication needs of other emergency functions/services. d. Maintain current notification lists for all departments (see Appendix 2 to Annex A). e. Conduct training for all personnel (i.e., activation of warning systems, conduct exercises, etc.). f. Inspect and maintain all communications equipment on a regular basis. Identify alternate means to provide coverage should any equipment become disabled. g. Identify private sector resources (i.e., HAM radio operators, telephone companies, etc.) to augment local capabilities to include repair and supply. h. Analyze equipment locations with regard to possible destruction from hazards (i.e., lightning, wind, etc.). i. Coordinate communications and warning capabilities with neighboring jurisdictions. j. Identify methods to warn and/or communicate information to special needs groups (i.e., hearing impaired, etc.). City of Rolla EOP B-18 December 2003

19 2. The law enforcement and fire department/district personnel will support communications and warning activities within their jurisdiction. Activities will include: provide radio communication, perform weather spotting operations, sound sirens on vehicles, utilize mobile public address systems, etc. 3. The Public Information Officer will assist with the dissemination of warning information to the public by preparing news releases for distribution to the media (i.e., newspaper, television, radio, etc.). 4. The Emergency Management Director will assist with communications and warning operations (i.e., notify officials and departments to staff the EOC if activated, alert surrounding communities and state/federal agencies of the situation, activate EAS, etc.). 5. Communications and warning capabilities exist in other departments and organizations. Included is public works agencies, ambulance services, amateur radio operators, etc. These organizations can provide additional support. V. DIRECTION AND CONTROL A. Emergency communications and warning in the City of Rolla is under the direction and control of the police chief; emergency communications and warning activities in unincorporated areas of Phelps County are under the direction and control of the County Sheriff. B. For incidents that have reached an emergency classification (See Appendix 3 to the Basic Plan), overall direction and control will be from the designated EOC within the affected area or subdivision. C. Specific department heads may be designated to maintain operational control of their own communications system, but will coordinate with the EOC during emergency operations. D. It is the responsibility of each agency to insure that their personnel are adequately trained and familiar with communications and warning procedures as outlined in this Plan and the agency's own SOG. E. Outside communications and warning resources used to support emergency operations will remain under the direct control of the sponsoring organization, but will be assigned by the EOC to respond as necessary. F. Notification/recall lists for all departments to include each individual in the chain of command will be updated regularly and provided to the Emergency Management Director as well as the Central Dispatch Center. This list should include telephone numbers and radio frequencies of neighboring jurisdictions and state agencies. A communication system to implement call-down rosters for personnel assigned to the EOC, etc., must also be maintained (see Appendix 3 to the Basic Plan). City of Rolla EOP B-19 December 2003

20 VI. CONTINUITY OF GOVERNMENT A. Line of Succession - Communications and Warning Coordinator 1. City of Rolla a. Police Chief b. Communications Chief c. Chain of command in Police Department B. In the event the primary communications and warning facility becomes inoperable, backup equipment or an alternate facility will be utilized (see Annex A). C. All records vital to the continued functioning of the communications and warning function will be duplicated and maintained at another location. If this is not possible, documents must be moved to an alternate site. VII. ADMINISTRATION & LOGISTICS A. Maintain mutual aid agreements and agreements of understanding regarding communications and warning operations. B. Record keeping and accounting procedures will be according to appropriate city regulations, ordinances, etc. APPENDICES 1. Communications and Warning Diagram 2. Communications and Warning Capabilities 3. Management Notification Guidelines City of Rolla EOP B-20 December 2003

21 Appendix 1 to Annex B COMMUNICATIONS AND WARNING DIAGRAM National Weather Service Missouri State Highway Patrol Troop I, Rolla Central Dispatch Center Rolla Police Department NAWAS Point MULES C-MERCS Rolla Fire & Rescue Ambulance Services Phelps County St. James Other Agencies Outdoor Warning Sirens Missouri Conservation Department Missouri State Highway Patrol Missouri State Water Patrol City of Rolla EOP B-21 December 2003

22 Appendix 2 to Annex B COMMUNICATIONS AND WARNING CAPABILITIES A. Communications Frequencies - All emergency services have the capability to monitor the following channels. Individual departments maintain updated lists of area wide frequencies. The Central Dispatch Center maintains these radio frequencies. 1. Statewide Sheriff Phelps County Sheriff (private) Rolla Fire Department Police Mutual Aid Fire Mutual Aid Point to Point Ambulance Hospital Mutual Aid Rolla Police Department City of St. James St. James Fire Department (private) B. Outdoor Warning Sirens Rolla has seven sirens that are activated through the Central Dispatch Center. C. Missouri Uniform Law Enforcement System (MULES) MULES is a law enforcement computer data network used by the Missouri Highway Patrol primarily for law enforcement operations. It is also used to disseminate other emergency information such as weather conditions, flood stages, road condition, etc. A MULES terminal is located in the Central Dispatch Center. D. Civilian-Military Emergency Radio Communication System (C-MERCS) The Central Dispatch Center has the capability to communicate with the EOC s of the U.S. Army at Fort Leonard Wood, SEMA, and the counties of Laclede, Pulaski and Texas through C-MERCS, which is a special low band emergency radio system. The base station operates on frequency: E. National Warning System (NAWAS) NAWAS provides the framework for the Missouri Warning System. The NAWAS connects the National Warning Center (located in the North American Air Defense Command Combat Center, Colorado Springs, Colorado) with approximately 2,000 warning points across the United States. The system is used for receiving national attack warnings and for City of Rolla EOP B-22 December 2003

23 communications to other warning points in the state for natural and man-made disasters. The Missouri State Warning Point is Troop F Headquarters of the Missouri State Highway Patrol (MSHP) in Jefferson City. The Alternate State Warning Point is the State Emergency Operations Center (SEOC) at SEMA. A NAWAS terminal is located at MSHP Troop I in Rolla and at the Central Dispatch Center. F. Emergency Alert System (EAS) 1. Rolla is in an Emergency Alert System Operational Area. Radio stations that provide coverage for this area are as follows: a. KZNN-FM, / KTTR-AM, 1460, Rolla (local primary source - LP-1) b. KDAA-FM, 97.5, Rolla (local primary source - LP-2) The stations(s) will interrupt local programming for the following: a. National Emergency Alert b. Tornado warnings and severe thunderstorm warnings c. Flash flood warnings d. Hazardous material event warnings at the request of the local EOC e. Other events at the discretion of the EOC and radio station management 2. Activation of EAS Standard operating procedures for activating EAS in the City of Rolla will be maintained by the Emergency Management Director. These procedures will be coordinated with the local radio station that has EAS responsibility. G. HAM Radio Operators - HAM radio operators are available in the city to assist with communications and warning operations as necessary. A roster of radio operators is available from the Central Dispatch Center. H. Weather Spotters - Weather spotters are available to monitor severe weather situations. Participating in this program are law enforcement agencies and fire services. Training is provided through the National Weather Service I. NOAA Weather Radio NOAA Weather Radio (NWR) is a service of the National Weather Service (NWS). It provides continuous broadcasts of the latest weather information direct from NWS offices. Information available includes local and regional weather forecasts and conditions, hourly temperatures, climatological data, river reports and most important, severe weather watches and warnings. The broadcasts are tailored to weather information needs of the people within the service range of the transmitting station. Special radios are needed to receive the City of Rolla EOP B-23 December 2003

24 broadcast, which are on the VHF Public Service Band. Rolla should monitor NOAA weather radio stations: Mhz (Bourbon) or Mhz (Summersville). These stations are controlled by the Springfield Weather Office which is responsible for the forecasts for Phelps County. J. Facilities Requiring Special Warning Depending on the nature, location and severity of the emergency, warning will be issued to special facilities by the appropriate departments (i.e., the County Sheriff s Office in the unincorporated areas of the county and the municipal police chiefs within their respective jurisdictions). During routine emergencies, the special facilities receive warning through local radio stations. See Appendix 2 to Annex J for a complete listing, including: nursing homes, day care centers and other special facilities. City of Rolla EOP B-24 December 2003

25 Appendix 3 to Annex B MANAGEMENT NOTIFICATION GUIDELINES I. PURPOSE To ensure that information concerning disasters within the City will be relayed to the Mayor and other appropriate officials in accordance with the notification procedure outlined herein. II. ORGANIZATION Refer to Annex B. III. MISSION Department heads, or their alternates, and other personnel notified in accordance with the procedures outlined within this plan will alert essential personnel in their respective departments on an "Emergency Standby" condition. All emergency personnel will insure their availability for deployment to respective emergency work areas pending notification of condition "Emergency Deployment". IV. CONCEPT OF OPERATIONS A. Emergency Standby 1. General planning or preparatory activities may be occurring during this "Emergency Standby" condition, but unless specifically designated by the Mayor or an individual Department Head, city operations will be carried out as usual. 2. Departments listed within this document should arrange to provide staff to the Emergency Management Agency on a 24-hour basis upon notification of "Emergency Deployment" with one departmental representative who can make emergency operational decisions. 3. It is anticipated that communications for coordinating emergency resources will be handled primarily by Communications Center personnel. Department heads are encouraged to periodically counsel all their employees whom they are to communicate during an emergency. Particular attention should be given to the roles and responsibilities of involved personnel. 4. Unless specifically requested by the Emergency Management Agency, Department Heads will not be mandated to be in the Communications Center. However. Their personal presence is highly encouraged. 5. If the Department Head feels that his/her presence is necessary at another site for City of Rolla EOP B-25 December 2003

26 an emergency basis, he may select a designate to represent his department at EOC in his absence. The designate will have equal decision-making authority. 6. Departments listed herein will be informed of various emergency status phases, but need not report to emergency functions or work areas. These departmental resources will be called upon or directed as needed. V. EXECUTION Based on the available information, the Mayor or his designee may declare the following emergency conditions are in effect and the following related emergency actions will be taken: A. Emergency Deployment 1. The Mayor or his designee will instruct the Emergency Management Director to notify the appropriate personnel of a condition requiring Emergency Deployment. 2. Under Emergency Deployment condition, the Mayor may limit the departments place under this procedure as the situation may warrant. In this case, the EMD will notify only those personnel as directed by the Mayor. 3. Department Heads, their alternates or other personnel indicated will instruct their personnel to man emergency work areas and positions. Department heads might have to instruct their subordinates to man emergency work areas without the benefit of the Emergency Standby condition. The EMD will be very explicit in specifying which conditions prevail. VI. TASK A. Emergency Action and Alert Recall 1. Emergency actions will be dictated as damage assessment and loss of life estimates develop within the guidelines of departmental emergency procedures as contained in this plan. 2. When warranted, the Mayor will instruct the EMD to inform all or part of the personnel listed herein that the emergency has lessened and that they can revert to an Emergency Standby status or resume normal operations. 3. At any stage of emergency, the Communications Center Supervisor should be advised of the transfer of operational responsibility from one person to another by the person relinquishing control. a. Every effort should be made to avoid the occurrence of duplicate or contradictory instructions. City of Rolla EOP B-26 December 2003

27 ANNEX C EMERGENCY PUBLIC INFORMATION I. PURPOSE To provide for the timely release of accurate information to the residents of Rolla in the event of a disaster or emergency. II. SITUATION AND ASSUMPTIONS A. Situation 1. Adequate news media exist in the City of Rolla and surrounding counties (newspaper, radio and television) that could disseminate information and instruct the general public in the event of a disaster or emergency (see Appendix 4 to this Annex). 3. Rolla is in the Emergency Alert System (EAS) Operational Area. There are several radio stations as well as television stations that provide coverage for this area. The local primary EAS radio station for Rolla is KZNN-FM, See Appendix 4 to this Annex for media points of contact. Appendix 2 to Annex B has additional EAS information. 3. Dissemination of information will be in English. The percentage of non-english speaking persons in Rolla is so small that it does not warrant the publication of emergency information in any other language. If necessary, the translation of emergency public information will be coordinated using foreign language teachers from public schools and the University of Missouri Rolla. 4. Samples of prepared news releases and other related emergency instructions/information have been developed (see Appendix 6 to this Annex for further information). 5. The City of Rolla is not immune to becoming the target of a terrorist threat, attack or incident, as could occur in any other community or area in the United States. For public information procedures specific to terrorism, see Appendix 4 to Annex N. B. Assumptions 1. The media serving the City of Rolla will cooperate with local officials in the dissemination of information to the public. 2. Widespread or major disasters may result in state and national media coverage. Media personnel from state and national levels will not necessarily be familiar City of Rolla EOP C-27 December 2003

28 with local news release procedures. 3. Media personnel will attempt to obtain information from other than "official sources." 4. An effective public information program will reduce casualties and damages. III. CONCEPT OF OPERATIONS NOTE: The time frame for performing these actions is listed in parentheses. A. The Public Information Officer will be located in the EOC (or at a location to be designated when this plan is implemented). This location will serve as the single official point of contact for the media during an emergency. (PREPAREDNESS, RESPONSE, and RECOVERY) B. Release of official public information will be coordinated with and approved by the chief elected official and/or the chief PIO. Only that information released by the chief elected official or chief PIO will be considered official. The media will be so informed. (PREPAREDNESS, RESPONSE, and RECOVERY) C. Information for release will be prepared and released to the media in accordance with the format described in Appendix 2 to this annex. (PREPAREDNESS, RESPONSE, and RECOVERY) D. Response organizations are responsible for coordinating with the PIO and for clearing press releases with the jurisdiction's chief executive before releasing information to the media for public use. (PREPAREDNESS, RESPONSE, and RECOVERY) E. Any person, department, or agency releasing information to the public of their own volition will bear the responsibility for any legal or moral ramifications and repercussions resulting from that release. (PREPAREDNESS, RESPONSE, and RECOVERY) F. Dissemination of public information will utilize all available media: television, radio, and newspaper. (PREPAREDNESS, RESPONSE, and RECOVERY) G. Activation of the Emergency Alert System (EAS), if necessary, will be in accordance with the State EAS Operational Plan. The chief elected official will designate those personnel with authority to activate the EAS and issue releases. Procedures will be coordinated with the appropriate radio/television officials. See Appendix 2 to Annex B for further EAS information. (PREPAREDNESS, RESPONSE, and RECOVERY) H. Public information personnel in the field will coordinate with the chief PIO through frequent contacts with the EOC staff. (PREPAREDNESS, RESPONSE, and RECOVERY) City of Rolla EOP C-28 December 2003

29 I. Periodic news briefings will be conducted by the PIO, as necessary, to brief media personnel. (PREPAREDNESS, RESPONSE, and RECOVERY) J. A rumor control section will answer inquiries from the public and monitor public media broadcasts to insure the public is receiving accurate information. (PREPAREDNESS, RESPONSE, and RECOVERY) K. A major task of public information operations will be responding to inquiries. The PIO must establish procedures to inform families on the status of relatives that are injured or missing, emergency services that are available, damaged and/or restricted areas due to a disaster event, etc. (PREPAREDNESS, RESPONSE, and RECOVERY) L. When an emergency occurs or threatens to occur that requires the dissemination of emergency public information to the public, the PIO will release this information as soon as possible. (PREPAREDNESS and/or RESPONSE) M. The PIO will coordinate with the Emergency Management Director to prepare EPI materials that include special instructions or specific information regarding the hazard that threatens the city. EPI materials will include such information as: the area at risk, precautions, evacuation routes, shelter locations, etc. (PREPAREDNESS or RESPONSE) N. The PIO will coordinate with state, federal and private sector agencies to obtain technical information (health risks, weather, etc.) for release to the public and media. (PREPAREDNESS, RESPONSE, and RECOVERY) O. Release of public information will include pre-disaster education and answering inquiries. (PREPAREDNESS, RESPONSE, and RECOVERY) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization A diagram of the Emergency Public Information function is shown in Appendix 1 to this annex. B. Responsibilities 1. The PIO of the Emergency Operations Center will serve as the Public Information Officer (PIO) for the City of Rolla. The Public Information Officer will: a. Prepare and release public information for all identified hazards (see Appendices 2 and 6 to this Annex). b. Manage a rumor control section and monitor media broadcasts for accuracy. City of Rolla EOP C-29 December 2003

30 c. Coordinate news releases with the chief elected officials, departments, emergency services, etc. d. Maintain agreements of understandings with news media for release of information (EAS stations). e. Develop EPI materials for special needs groups (i.e., visually impaired, non-english speaking groups, etc). 2. The Emergency Management Director is responsible for the following: a. Provide normal day-to-day public information duties: answer inquiries from the public, speak to groups and organizations, distribute emergency management information, brochures, etc. b. Participate in annual public awareness campaigns: winter awareness, severe spring weather, statewide severe weather (tornado) drill, etc. c. Assist the PIO in preparing and releasing public information during a disaster. 3. In the event of a hazardous materials situation, the Incident Commander will appoint a PIO for on-scene media relations. If the EOC is activated, the on-scene PIO will coordinate with the designated PIO located there. 4. The Health and Medical Coordinator will assist the PIO in the preparation of EPI materials that describe the health risks associated with each hazard, the appropriate self-help or first aid actions, and other appropriate survival measures. 5. The Communications and Warning Coordinator will assist the PIO in the dissemination of emergency public information. 6. Each department/organization that operates during an emergency will appoint a PIO as necessary. The department/organization PIO will provide information to the City PIO and help coordinate the release of information. V. DIRECTION AND CONTROL A. Release of public information will be under the control of the Public Information Officer. B. The Public Information Officer is a member of the EOC staff. VI. CONTINUITY OF GOVERNMENT A. The line of succession for the Rolla Public Information Officer will be through the Mayor. City of Rolla EOP C-30 December 2003

31 B. The PIO will operate from the designated EOC (see Annex A). VII. ADMINISTRATION AND LOGISTICS A chronological file/log of all news releases during the disaster will be maintained in the EOC. (See Appendix 5, this annex.) APPENDICES 1. Emergency Public Information Diagram 2. Format and Procedures for News Releases 3. Statement of Understanding for Emergency Public Information Operations 4. News Media Contact Points 5. News Release Log 4. Sample News Releases City of Rolla EOP C-31 December 2003

32 Appendix 1 to Annex C EMERGENCY PUBLIC INFORMATION DIAGRAM DIRECTION AND CONTROL Rumor Control Media Monitoring Emergency Public Information Public Information Officer Department PIOs Newspapers Television Stations Radio Stations Cable TV Service EAS Cable Interrupt City of Rolla EOP C-32 December 2003

33 Appendix 2 to Annex C FORMAT AND PROCEDURES FOR NEWS RELEASES A. FORMAT 1. Name, address, and phone number of the news release initiator. 2. Text of the news release. 3. Substantiating records for the release. 4. Date and time received. 5. Date and time released. 6. How and to whom the news release was issued. B. RELEASE PROCEDURES 1. Verify the authenticity of the information contained in the release. 2. Verify that a duplicate release has not already been made. 3. Prepare the release in the format listed above. 4. Determine if the information contained in the release is in the public interest and will not create unwarranted or unnecessary fear, anguish, or other adverse reaction among the public. However, news releases will not be withheld simply to avoid political or public official embarrassment should the situation so warrant. 5. News releases will be distributed fairly and impartially to the news media. 6. Copies of all news releases will be filed chronologically. 7. Copies of all news releases will be furnished to the Rumor Control center. City of Rolla EOP C-33 December 2003

34 Appendix 3 to Annex C STATEMENT OF UNDERSTANDING FOR EMERGENCY PUBLIC INFORMATION OPERATIONS This statement of understanding is entered into between (Radio-TV stations and/or Newspapers), hereinafter referred to as the media, and the City of Rolla, hereinafter referred to as the city to provide emergency information to the citizens of Rolla whenever a threat to life and property exists from natural or man-made causes. When, in the opinion of the chief executive of the City of Rolla, a threat to life and property exists or threatens the city, the Emergency Operations Center (EOC) of Rolla will be placed on an appropriate status and staffed in accordance with the severity of existing or potential threat, and lines of communication will be opened and maintained for the duration of such threat between the EOC and the media. The EOC of Rolla will: 1. Provide the media with a description of the threat and the actions that the emergency staff of Rolla is taking to combat the effects of the threat. 2. Provide immediate guidance for the public to lessen the dangers to life and property from the threat. 3. Establish with the media, a schedule of briefings on the progress of the threat and additional actions to be taken by the public to lessen the possibility of loss of life and damage to property. 4. Issue bulletins on any insignificant change in the threat as those changes occur. 5. Advise the media that the danger of the threat has passed and that no further EOC operations are necessary. The media, at their discretion, and within operating limitations imposed by management or any rules and regulations imposed by appropriate government agencies, will: 1. Accept the transmissions from the EOC of Rolla for inclusion in regular news programs or as special news bulletins or to be printed as emergency guidance for the purpose of saving life or reduction of property damage, for the duration of the threat. 2. Accept and maintain in place any equipment provided for communications and report to the City of Rolla any damage to or outages of such equipment. City of Rolla EOP C-34 December 2003

35 3. Test any equipment provided by the City of Rolla by brief two-way transmissions on the first Wednesday of each month at 10:00 a.m. local time. NB: THIS STATEMENT OF UNDERSTANDING BETWEEN THE CITY OF ROLLA AND THE MEDIA IS IN NO WAY INTENDED TO ABRIDGE THE FREEDOM OF THE PRESS OR TO CONSTRAIN THE EDITORIAL RESPONSIBILITY INHERENT IN AN OPEN SOCIETY. THE SOLE PURPOSE OF THIS STATEMENT OF UNDERSTANDING IS TO ESTABLISH A SOURCE OF INFORMATION FOR THE MEDIA WHEN A THREAT OR POTENTIAL THREAT EXISTS TO THE LIFE AND PROPERTY OF THE CITIZENS OF ROLLA. For the Media For the city *Entered as an example only, testing should be established by mutual agreement and entered in the statement of understanding at this point. City of Rolla EOP C-35 December 2003

36 Appendix 4 to Annex C NEWS MEDIA CONTACT POINTS A. Newspapers Rolla Daily News St. James Leader-Journal B. Radio Stations KZNN-FM, 105.3; Rolla KTTR-AM, 1490; KTTR-FM, 99.7, Rolla KMNR-FM, 89.7, Rolla KUMR-FM, 88.5, Rolla KDAA-FM, 97.5, Rolla KMOZ-AM, 1590, Rolla... KKID-FM, 92.9 Rolla C. Television Stations KRCG, Channel 13, Jefferson City KOMU, Channel 8, Columbia KOLR, Channel 10, Springfield KYTV, Channel 3, Springfield KMOV, Channel 4, St. Louis D. Cable Television Service Fidelity Cable Vision, Rolla Charter Communications, Washington City of Rolla EOP C-36 December 2003

37 Appendix 5 to Annex C NEWS RELEASE LOG DATE TIME SUBJECT ORIGINATOR City of Rolla EOP C-37 December 2003

38 Appendix 6 to Annex C SAMPLE NEWS RELEASES Sample Radio/TV Message - Evacuation Ordered - Flooding (To be announced by Mayor, City Administrator, Emergency Management Director, Fire Chief, Police Chief, or other local authority.) This is. The flooding situation continues in parts of and may worsen. For your safety, I am asking that you leave the area as soon as possible (give boundaries of local area, evacuation routes). Be sure to take essential items -- medicine, special foods, personal items, baby supplies, clothing, money, and valuable papers -- but do not overload your car. Secure your home before you leave. Be sure to check on any neighbors who may need assistance. If you cannot stay with relatives or friends outside of the evacuation area, go to (one of) the Red Cross shelter(s) at. Pets will not be allowed in Red Cross shelters. If you cannot make arrangements for someone outside the evacuation areas to take care of your pet, (give instructions). Do not allow your pet to run loose. If you cannot make arrangements for your large animals, (give instructions). Sample Radio Message - No Information Available - Earthquake This is at the. An earthquake of undetermined magnitude has just been felt in the area. At this time we have no confirmed reports of injuries or damage. Police and fire units are responding to the area. We will keep you updated as reports come in. Meanwhile, be prepared for aftershocks. If shaking begins, quickly seek shelter under a sturdy piece of furniture or in a supporting doorway. If your house has been damaged and you smell gas, shut off the main gas valve. Switch off electrical power if you suspect damage to the wiring. Do not use your telephone unless you need emergency help. City of Rolla EOP C-38 December 2003

39 Sample Media Message - Update on Earthquake This is at the. The magnitude of the earthquake which struck the area at (time) today, has been determined to be on the Richter scale. The epicenter has been fixed at by (scientific authority). This office has received reports of deaths, injuries, and homes damaged. No dollar figure is yet available. Police and fire units are on the scene to assist residents. (Continue with summary of the situation.) Aftershocks continue to be felt in the area. If you feel shaking, quickly seek shelter under a sturdy piece of furniture or in a supporting doorway. Do not use your telephone unless you need emergency help. Summary Statement for Media - Hazardous Materials Incident At approximately am/pm today, a spill/release of a potentially hazardous substance was reported to this office by (a private citizen, city employee, etc.). (Police/Fire) units were immediately dispatched to cordon off the area and direct traffic. The material was later determined to be (describe), a (hazardous/harmless) (chemical, gas, substance, material) which, upon contact, may produce symptoms of. Precautionary evacuation of the (immediate/x-block) area surrounding the spill was (requested/required) by (agency). Approximately (number) persons were evacuated. Clean-up crews from (agency/company) were dispatched to the scene and normal traffic had resumed by (time), at which time residents were allowed to return to their homes. There were no injuries reported. -- OR -- (number) persons, including (fire/police) personnel, were treated at area hospitals for and (all/number) were later released. Those remaining in the hospital are in condition. Response agencies involved included. City of Rolla EOP D-39 December 2003

40 ANNEX D DAMAGE ASSESSMENT I. PURPOSE This annex establishes procedures on conducting damage assessments following a disaster. II. SITUATION AND ASSUMPTIONS A. Situation 1. Included in Appendix 2 to this annex are disaster assessment forms developed by SEMA. These forms are intended to provide local jurisdictions with a standard method of reporting initial damage estimates to SEMA. The information will be used to assess the situation throughout the affected area. Instructions for completing these forms are also included in this appendix. 2. Chapter 44, RSMo provides for the establishment of the Structural Assessment and Visual Evaluation (SAVE) program which is an emergency volunteer program administered by SEMA in the event of a natural disaster (i.e., earthquake). This program allows architects, engineers, contractors, etc. to volunteer the use of their services and equipment to assist local officials with demolition, cleanup, and postdisaster safety inspections. B. Assumptions 1. Following a major disaster, federal and state personnel will be available to assist in the final damage estimation. 2. A properly completed damage assessment will initiate legislation that can mitigate or lessen the effects of future disasters (i.e., building codes may result after an earthquake has occurred). III. CONCEPT OF OPERATIONS NOTE: The time frame for performing these actions is listed in parentheses. A. The damage assessment process begins when the local jurisdiction (chief elected official or Emergency Management Director) notifies SEMA of the developing situation followed shortly thereafter by the initial situation report containing preliminary estimates of damage. (RESPONSE) B. During and immediately after the event, local officials are responsible for conducting a damage assessment of the affected area in an attempt to determine the magnitude, overall City of Rolla EOP D-40 December 2003

41 impact, dollar loss, and local actions. The affected jurisdiction will compile a situation report (a copy of the situation report form is included in Appendix 2 to this annex). (RESPONSE and RECOVERY) C. The initial situation report (and any that follow) should be used by the chief elected officials in determining whether local resources can cope with the incident or if outside assistance will be necessary (RESPONSE and RECOVERY). D. All situation reports should be forwarded to SEMA to keep them apprised of the situation. Since the purpose of the situation report is to continually upgrade disaster status information, it should contain specific data and answer the following basic questions: (RESPONSE) 1. Location and nature of damage 2. Listing of damage by category on the State initial disaster estimate form (see Appendix 2 to this Annex). 3. Socio-economic impact 4. Response actions taken by local government 5. State/Federal assistance needed E. If additional estimates are required, the chief elected officials will direct further damage assessment by organizing damage assessment teams to survey the area. (RESPONSE) F. Survey teams will consist of local government employees and designated private sector personnel when necessary (i.e., insurance agents, engineers, contractors, Red Cross, etc.). SEMA may also accompany these teams on the initial damage assessment. (RESPONSE) G. If an effective response is beyond the capability of the jurisdiction, state aid may be required. State assistance can be requested from the Governor through SEMA. If the situation is severe enough, the Governor may then proclaim a State of Emergency and the provisions of the SEOP will be implemented. The proclamation would authorize and require state agencies to perform specific emergency functions. These functions will be coordinated by SEMA through the SEOC. (RESPONSE) H. If the situation is beyond both local and state government capability, the Governor may request federal assistance by requesting a Presidential declaration of an emergency or a major disaster. A Presidential Declaration authorizes federal assistance under Public Law , the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended by Public Law The declaration triggers other federal disaster relief programs which are coordinated by the Federal Emergency Management Agency (FEMA). (RESPONSE) I. In anticipation of making a request to the President for federal assistance, SEMA in cooperation with FEMA, will conduct a joint on-site preliminary damage assessment. Joint state/federal assessment teams will visit affected areas after they have reviewed the City of Rolla EOP D-41 December 2003

42 initial damage assessment reports provided by the local jurisdiction(s). (RECOVERY) J. There will be two types of damage reports completed. One will be of damage to private property (i.e., damage to individuals, residences and small businesses) and the other will be for damage to public facilities (infrastructure such as roads, bridges, etc.). (RECOVERY) K. When federal/state damage survey teams are working in the City of Rolla, appropriate city officials will accompany each team and participate in the survey. (RECOVERY) L. If the President denies federal assistance, the cost of recovery would be assumed by local and state government. (RECOVERY) M. SEMA will provide guidance to local officials applying for federal assistance. (RECOVERY) N. Disaster assistance may be obtained from the federal government and volunteer agencies without a presidential major disaster declaration or emergency declaration. For example, military installations located near the disaster area may provide immediate lifesaving assistance, and other federal agencies may be able to provide assistance under their own statutory authorities. (RECOVERY) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization A diagram of the damage assessment function is shown in Appendix 1 to this annex. B. Responsibilities 1. Overall coordination and operational control of the Damage Assessment activities for the City of Rolla will be the responsibility of the Emergency Management Director. The Damage Assessment Coordinator is responsible for the following: a. Collect damage assessment information and brief elected officials. b. Prepare damage assessment reports consistent with state and federal guidelines. c. Identify and establish liaison with private individuals who can provide assistance in damage assessment (i.e., Red Cross, Insurance agents, engineers, etc.). d. Accompany state and federal damage assessment teams to inspect damage sites. 2. The city engineering department in conjunction with the Phelps County City of Rolla EOP D-42 December 2003

43 Assessor s office will assess damage to public and private property (i.e., homes, businesses, etc.). Maintain a file of maps, pre-disaster photos, tax assessments, etc. 3. The Rolla Public Works department will assess damage to roads, bridges, culverts, sewers, water systems, electric service, parks, etc. 4. The Phelps County Chapter of the American Red Cross is trained in damage assessment techniques and can support this function (assess damage to homes, identify victims need for shelter, feeding, etc.). 5. Public and private utility companies serving the area will provide damage information concerning respective operations/facilities and the restoration of services. 6. Each operating department (i.e., fire, law enforcement, medical services, etc.) will assess the on-site situation (i.e., structures affected, number of injured or killed, evacuated, etc.). 7. The Emergency Management Director will notify SEMA of the developing situation, provide situation reports containing damage estimates, and accompany damage assessment teams to inspect damages as necessary. V. DIRECTION AND CONTROL A. The Damage Assessment Coordinator is a member of the EOC Direction and Control staff. The Coordinator will control damage assessment operations from the EOC. B. All damage reports that come into the EOC will go through the Damage Assessment section for analysis and plotting. Damage information will be displayed in the EOC for all to view. VI. CONTINUITY OF GOVERNMENT A. Line of Succession - Damage Assessment Coordinator 1. City of Rolla a. Emergency Management Director b. Mayor B. The Damage Assessment Coordinator will operate from the designated EOC (see Annex A). VII. ADMINISTRATION AND LOGISTICS A. The initial disaster estimate form for reporting damage to SEMA is provided in Appendix City of Rolla EOP D-43 December 2003

44 2 to this Annex. B. Actions taken and disaster related expenses incurred must be documented by all departments. Records must be kept on overtime, invoices for material, equipment usage, temporary/permanent repairs, etc. C. Damage assessment information will be provided to the State Emergency Management Agency for necessary release to the Federal agencies. APPENDICES 1. Damage Assessment Diagram 2. Disaster Assessment Summary Form (and completion instructions) 3. Local Situation Report (and completion instructions) City of Rolla EOP D-44 December 2003

45 Appendix 1 to Annex D DAMAGE ASSESSMENT DIAGRAM DIRECTION AND CONTROL Federal and State Assistance DAMAGE ASSESSMENT Damage Assessment Coordinator County Departments Municipal Departments Private Resources Sheriff s Office County Road & Bridge Assessor s Office Water Supply Districts Police Department Street Department Fire Department Electric Department Sanitation Department Parks Department Water Dept. Sewer Dept. Realtors Contractors Insurance Companies Architects Utilities Red Cross Sanitation Services Damage reports could come into an EOC from various county and/or city departments such as law enforcement, public works, fire, etc. Other response agencies and private sources could also contribute to the overall damage assessment. City of Rolla EOP D-45 December 2003

46 Initial Supplemental Appendix 2 to Annex D Disaster Assessment Summary 1. Jurisdiction(s) Affected Date: 2.Disaster: Type Date Time 3.Report by: Name Title Work Phone Home Phone 4.Affected Individuals: (Assign affected individuals to only one category.) a. Fatalities d. Missing b. Injuries e. Evacuated c. Hospitalized f. Sheltered 5. Property Damage: a.residence # Destroyed #Major #Minor #Inaccessible # Insured Single Family Multi Family Mobile Homes Estimated Losses to Residence $ b.business # Destroyed # Major # Minor # Insured Estimated Loss to Business $ c.public Facilities City of Rolla EOP D-46 December 2003

47 Type of Work or Facility Estimate # of Sites Brief Description of Damages Categories Debris Removal $ Protective Measures $ Roads & Bridges $ Water Control $ Buildings Equipment $ Utilities $. Parks and Recreations $ Total Estimate $ SEMA fax number: (573) City of Rolla EOP D-47 December 2003

48 Disaster Assessment Summary Completion Instructions SUMMARY: This form is intended to provide local jurisdictions with a standard method of reporting initial and supplemental damage estimates to SEMA. This information will be used to assess the situation throughout the affected area. It will also be combined with other reported information and used to help decide on future actions. These forms are intended to be cumulative. If you submit additional reports, all of the columns MUST show current totals. For example, if the first form you submitted showed sixteen residential structures damaged and you identify four more damaged residential structures, the next form you submit MUST show twenty damaged residential structures. 1. Jurisdiction(s) Affected: Please include the name of the area affected, including county, and date of report. 2. Disaster: List the type, time and date of incident. 3. Report by: List name of person submitting report, his/her title, home and work phone numbers. This person will be SEMA s point of contact for additional information. 4. Affected Individuals: List affected individuals based on the category the individual fits in. Please assign individuals to only one of the six categories. For example, do not assign someone to the "injuries" category if they are already assigned to "hospitalized". 5. Property Damage: a. Residence: List the number of residential properties damaged as a result of the disaster (separated either by single family, multi family or mobile homes) in the categories provided. Provide a total dollar amount in estimated losses to residences. b. Business: List the number of business properties damaged as a result of the disaster in the categories provided. Provide a total dollar amount in estimated losses to businesses. c. Public Facilities: List the estimate in dollars, the number of sites, and a brief description of damages in the six categories under Type of Work or Facility. Provide a total dollar amount in estimated losses to public facilities. Remember: The SEMA Logo on the top of the form means to send it to SEMA upon completion. City of Rolla EOP D-48 December 2003

49 Appendix 3 to Annex D State of Missouri Local Situation Report Initial Supplemental Date: Time: County: Reported by: Phone Number: ( ) Has a county/city declared an emergency or disaster? Yes No Describe in as much detail as possible what has happened or what you anticipate. Include impact on individuals, businesses and infrastructure. When did it happen or when is it anticipated? What actions have been taken? What actions still need to be taken? City of Rolla EOP D-49 December 2003

50 What resources outside of the jurisdiction may be needed? (Be specific) SEMA Fax Number: (573) City of Rolla EOP D-50 December 2003

51 State of Missouri Local Situation Report (SIT REP) Completion Instructions SUMMARY: The Local Situation Report form (also referred to as the Local Sit Rep) is a form developed by SEMA to help local jurisdiction provide a narrative format about disaster events or anticipated events. This form is intended to provide SEMA and other state agencies with an explanation of a disaster event that goes beyond the numeric data that is collected on other damage assessment forms. Think of this form as the "story" behind the damage assessment data. All jurisdictions are encouraged to use this form anytime they have had an emergency or disaster event or can anticipate an event occurring. The goal of this form is to get a comprehensive picture of how the event has affected the government, the infrastructure, businesses and the citizenry. This is the first form filled out for disaster reporting to SEMA and is to be sent in to SEMA as a stand-alone report or as the narrative form that accompanies the Disaster Summary form (data). FORM SECTIONS: The first step is to identify if this report is the initial report sent to the state or if it is a supplemental report. This is important information for state staff to know if this is the first report or just an update of an ongoing situation. Mark the appropriate block! At the top of the form is an area for the individual filling out the form to put in valuable information about date, time, location, phone number, and who is the point of contact (Reported By). The remainder of the form asks for information to be written in a narrative format. Details about how the event (or coming event) is impacting the community need to be written legibly. SEMA is looking for how the disaster has affected the citizens of the community and the infrastructure. Information concerning special needs groups, the elderly and the inability of government to provide critical services should be included. Briefly describe what actions have been taken by the jurisdiction to respond to or prepare for the event and what still needs to be accomplished. Finally, SEMA needs to know if you anticipate needing resources from outside the community to help the jurisdiction respond/recover from the event. Be very specific as to your needs and requests. NOTES: The SEMA logo at the top of the form is there to remind you to send this into SEMA. Fax, or phone this information into SEMA as often as you feel necessary. Add additional pages if it is necessary to provide a good picture of what is occurring in your jurisdiction! City of Rolla EOP E-51 December 2003

52 ANNEX E LAW ENFORCEMENT I. PURPOSE This annex establishes the organization and procedures to enable the City of Rolla to provide law enforcement services in the event of an emergency. II. SITUATION AND ASSUMPTIONS A. Situation 1. The Rolla Police Department provides law enforcement services in the City of Rolla. 2. The University of Missouri in Rolla has a police department that is responsible for law enforcement on campus. 3. Law enforcement resources that are available to support operations in the City of Rolla include the Phelps County Sheriff and Missouri State Highway Patrol Troop I located in Rolla. Other resources include: State Water Patrol, State Fire Marshal, State Conservation Agents, as well as officers from neighboring jurisdictions. 4. Municipal and county law enforcement personnel are dispatched by the Central Dispatch Center. 5. Special law enforcement facilities in the City of Rolla include the Phelps County jail which is maintained by the County Sheriff s Department. The jail is capable of holding 122 inmates. Emergency procedures for the evacuation of inmates are in place. 6. Effective mutual aid agreements exist between the law enforcement entities in and around the City of Rolla. 7. In addition to normal law enforcement procedures, law enforcement officers have special training in first aid and weather spotting. Officers will require special training in the area of hazardous materials (awareness level training recommended). B. Assumptions 1. Situations will arise that will tax or exceed local law enforcement capabilities. 2. Outside law enforcement resources (federal, state and other local) will respond City of Rolla EOP E-52 December 2003

53 when requested. III. CONCEPT OF OPERATIONS NOTE: The time frames for performing these actions are listed in parentheses. A. The law enforcement activities described in this annex are an extension of normal day-today activities and deal only with the extraordinary situations that may completely exhaust available resources and involve several jurisdictions. (See Appendix 2 to the Basic Plan.) (PREPAREDNESS, RESPONSE, and RECOVERY) B. The Police Chief will control operations within the City of Rolla. The Phelps County Sheriff s Department will control law enforcement operations in the unincorporated areas of the county (and in those municipalities without law enforcement capabilities). (PREPAREDNESS, RESPONSE, and RECOVERY) C. Emergency operations will be directed from the EOC or forward command post within the affected area. Questions concerning a lead agency in such a disaster situation will be resolved in the EOC. (PREPAREDNESS, RESPONSE, and RECOVERY) D. In addition to being the lead agency in certain response situations (i.e., riots, hostage situations, terrorist incidents, etc.) the law enforcement section will provide security and support in all other emergencies that threaten life and property. (PREPAREDNESS, RESPONSE, and RECOVERY) E. Law enforcement services will supplement warning activities in the city with mobile public address systems, sirens on vehicles and/or door-to-door. (PREPAREDNESS, RESPONSE, and RECOVERY) F. Local law enforcement agencies will perform law enforcement functions, as well as be used for traffic and crowd control. (PREPAREDNESS, RESPONSE, and RECOVERY) G. The Phelps County Sheriff is responsible for implementing and controlling any evacuation of prisoners from the jail facility. Evacuation procedures for this facility are maintained by the Sheriff s Department. (PREPAREDNESS, RESPONSE, and RECOVERY) H. In the event of a hazardous materials incident, the Police Department will assist the Incident Commander or the EOC staff as needed. It is recommended that law enforcement personnel receive, at a minimum, awareness level hazardous materials training. See Annex H for additional information. (PREPAREDNESS, RESPONSE, and RECOVERY) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES City of Rolla EOP E-53 December 2003

54 A. Organization A diagram of the law enforcement function is shown in Appendix 1 to this Annex. B. Responsibilities 1. The Rolla Police Chief will be responsible for all law enforcement operations in the City of Rolla. The Law Enforcement Coordinator is responsible for the following: a. Maintain law and order and support all emergencies that threaten life and property. b. Provide communications and assist in the dissemination of warning to the public (mobile units). c. Provide traffic and crowd control. d. Provide protection/security: for critical facilities (EOC) and resources; at the disaster site (private & public property); limit access to the disaster scene and/or evacuated area. e. Assist in the evacuation of disaster areas. f. Provide law enforcement at special facilities (i.e., lodging and feeding facilities, and emergency shelters). g. Prepare/maintain SOGs to deal with projected law enforcement requirements. h. Develop/maintain agreements of understanding with nearby local law enforcement agencies to insure proper coordination. i. Participate in damage assessment operations. 2. The Emergency Management Director will provide support to law enforcement as follows: V. DIRECTION AND CONTROL a. Assist with specialized training of law enforcement personnel, reserves and volunteers (i.e., weather spotting, etc.). b. Develop/maintain a security pass system to allow admittance to restricted areas (EOC, disaster site, etc.). City of Rolla EOP E-54 December 2003

55 A. In emergencies whose magnitude has been "classified" (see Appendix 3 to the Basic Plan), overall control will emanate from the EOC (Direction and Control staff). Each department, as required, will have a representative present in the EOC. The Law Enforcement Coordinator will operate from the EOC. B. Initial control at the incident scene will be established by the first public safety officer on the scene. The officer will maintain contact with and provide information to the prescribed communications center and will do so until relieved by a senior officer, or by a representative of an agency with a higher responsibility for the particular type of incident at hand. C. If outside law enforcement resources are utilized, they will maintain their normal operational control, but will be assigned missions by the appropriate law enforcement coordinator to respond as necessary. VI. CONTINUITY OF GOVERNMENT A. Line of Succession - Law Enforcement Coordinator City of Rolla a. Police Chief b. Captain c. Lieutenant (According to departmental SOG) B. All departments will develop and/or maintain SOGs to enable them to perform their assigned duties (see Appendix 2 to the Basic Plan). C. All departments must be prepared to operate from an alternate EOC if the designated EOC becomes inoperable or unusable. D. Records and documents vital to the functioning of the law enforcement section should be duplicated and stored in another location. If this is not possible, plans should be developed to move these documents to an alternate site. VII. ADMINISTRATION AND LOGISTICS A. Each law enforcement agency will develop procedures to insure a timely submission of all reports and records. B. Law enforcement services must provide necessary logistical support for food, emergency power, fuel, etc., for response personnel during emergency operations. The Resource and Supply Coordinator (see Annex G) will assist with supply matters. C. Communications equipment will be maintained by individual law enforcement agency participating in the emergency. The Communications and Warning Coordinator will provide support (see Annex B). City of Rolla EOP E-55 December 2003

56 APPENDICES 1. Law Enforcement Diagram 2. Law Enforcement Resources 3. Rolla Police Department Responsibilities 4. Phelps County Sheriff s Department Responsibilities 5. Missouri State Highway Patrol Responsibilities Attachment A Missouri Emergency Operations Districts 6. Civil Disturbance SOG 7. Military Support to Civil Authorities SOG City of Rolla EOP E-56 December 2003

57 Appendix 1 to Annex E LAW ENFORCEMENT DIAGRAM DIRECTION AND CONTROL Federal and State Law Enforcement Agencies LAW ENFORCEMENT City of Rolla Police Department Surrounding Law Enforcement Agencies Missouri State Highway Patrol Missouri State Water Patrol Missouri Conservation Department Missouri Fire Marshal University Of Missouri/Rolla FBI City of Rolla EOP E-57 December 2003

58 Appendix 2 to Annex E LAW ENFORCEMENT RESOURCES A. Rolla Police Department 1007 North Elm St., Rolla B. Phelps County Sheriff's Department 301 West Second St., Rolla or C. St. James Police Department 200 North Bourbeuse St., St. James D. Newburg Police Department 30 West Second St., Newburg E. University of Missouri Rolla Police F. Missouri State Highway Patrol General Headquarters, Jefferson City Troop I, Rolla G. Missouri Conservation Agent Can be dispatched through Sheriff s Department...see above numbers H. Missouri State Water Patrol Headquarters, Jefferson City I. Missouri Division of Fire Safety State Fire Marshal, Jefferson City J. FBI...Jefferson City Field Office Kansas City Office (24-hour) (816) K. Surrounding Law Enforcement Agencies (County Sheriff & Municipal Police Depts): Maries County Sheriff Gasconade County Sheriff Hermann Police Department Crawford County Sheriff Cuba Police Department City of Rolla EOP E-58 December 2003

59 Steelville Police Department Dent County Sheriff Salem Police Department Texas County Sheriff...(417) Licking Police Department...(573) Houston Police Department...(417) Pulaski County Sheriff Dixon Police Department Richland Police Department St. Robert Police Department Waynesville Police Department City of Rolla EOP E-59 December 2003

60 Appendix 3 to Annex E ROLLA POLICE DEPARTMENT RESPONSIBILITIES I. PURPOSE The purpose of this appendix is to provide supplemental information to the Emergency Management Agency Master Disaster Plan, and to outline department responsibilities and procedures to be implemented in conjunction with a major disaster. II. ORGANIZATION Refer to Attachment 2 of this Appendix. III. MISSION When a disaster occurs, we must assume that one or more of the following may occur: Considerable disruption of public order; public and private services will be interfered with; communications may be partially or totally disrupted for an indefinite period of time; dissident activities may cause damage to public and private operations and interruption procedures in an attempt to delay the community from returning to normal; and an increase in criminal activity, specifically looting, burglary, and civil disorder. IV. CONCEPT OF OPERATIONS A. The magnitude and type of any disaster would dictate the necessity of a determination of the scope of said disaster in order that the necessary agencies and operations can be activated. B. It is highly probable that the Police Department would be the first on the scene of most disasters; and, therefore, will reflect the notification of support elements. C. In order to preserve public order and civil authority the Police Department may be asked to assist with and be responsible for: 1. The maintenance of law and order and the protection of lives and property. 2. The use of police vehicles to augment the Emergency Management siren warning system. 3. Controlling and limiting access to the scene of a disaster or civil disorder. 4. The preliminary assessment of disaster area through use of information, charts, City of Rolla EOP E-60 December 2003

61 maps, etc. 5. Traffic control. 6. Security for vital installations and facilities. 7. The enforcement of curfew. 8. Coordination with state and national law enforcement agencies. 9. Requesting aid from area law enforcement 10. The issuance of passes to restricted areas. 11. Direction of the civilian population to areas of public assistance. 12. Mobile support operations. 13. Direction of auxiliary support units. 14. Supplying security in reception centers, lodging, and feeding facilities, and emergency shelters. D. Alerting Conditions and Corresponding Actions As outlined in the Police Department Special Order (Appendix 4, Annex B) an orderly, progressive alerting system has been established for the commitment of personnel and equipment. Escalation of preparedness measures will be ordered by predesignated commanders based on an evaluation of current conditions and resource needs. V. EXECUTION In the event of an emergency or natural disaster, operations will be conducted under the direction of the Chief of Police or his designated alternate in accordance with the Emergency Operations Procedures, Rolla Police Department Special Order and other applicable directives. A. Police Department plans call for establishing a command and operations structure responsible to the Headquarters Command Post. 1. All decision making personnel and support staff will report to the Chief of Police to assume responsibility for all emergency efforts. B. Field operations will be directed from a command post located at the site of the disaster. City of Rolla EOP E-61 December 2003

62 The field commander shall be responsible for the direction of operations at the scene of the disaster and his operating headquarters will be the Command Post. All information concerning the operations shall be transmitted to the Command Post which shall be transmitted to the control center for the entire operation and all other agencies, departments, and utilities shall work from this center. It shall be the duty of all officers in the field to keep the Command Post continually informed of conditions, and the Communications Officer at the Command Post shall keep the Communications Center continually informed of conditions at the disaster site. In all likelihood, the Sergeant will be one of the first of the initial emergency response personnel who arrive on the scene. By virtue of this, he will inherit the major portion of the responsibility for ensuring that the proper groundwork for an effective operation is initiated. He shall be responsible for: 1. Securing aid for the injured. 2. Providing for immediate security needs for the affected area. 3. Taking the necessary action(s) to effectively control the situation as dictated by the circumstances at the time. 4. Command of all police personnel on the scene and/or assigned to the area involving the disaster until the arrival of the Command or his designated alternate. 5. Assignment of personnel as Communications Officer for the operations. In the event it is necessary to change the communications officer, it will be the responsibility of the commander of the Command Post to notify the Telecommunicator inasmuch as they will receive orders only from the officer appointed as the communications officer. 6. Assignment of personnel as the traffic control officer for the operation. 7. Notification of those emergency support services that are required on the scene. (i.e., public utilities, associated agencies, other city government departments) 8. Deployment of response officers. It will be the responsibility of the Commander of the Disaster Command Post to decide what action, if any, is required. Upon arrival of the commander, the field sergeant will immediately inform the commander of all action taken prior to his arrival. City of Rolla EOP E-62 December 2003

63 All orders to personnel on the scene are to clear through the field commander so that he may retain control of the situation, except when an emergency precludes such action. C. Notification Responsibilities The on-scene commander is responsible for notification of: 1. Ambulance; 2. Fire Department; 3. Additional police units for communications and traffic control; 4. Sheriff's Patrol (additional security and traffic control personnel); 5. Public Works for barricades and heavy equipment; 6. Gas Service Company; 7. Water Company; 8. Light and Power Company, and 9. United Telephone System, through the Communications Center. In addition to the other duties at the scene, the on-scene commander must: 1. Establish an on-site command post in the most expeditious manner within the following perimeters: a. Site location to accommodate a telephone terminal hook-up if possible. b. Provisions for a staging area for incoming equipment and personnel. c. Effective radio transmission area. d. In proximity to the disaster scene, but distant enough to allow for the free movement of personnel and equipment in and out of the area without interfering with the rescue operations. 2. Direct emergency response personnel to the appropriate areas where they are needed. City of Rolla EOP E-63 December 2003

64 3. Determine the locations where stationary barricades and vehicle roadblocks will be required. 4. Maintain a written narrative log of what occurs. 5. Maintain contact with and provide information to the media liaison person on the scene. 6. Provide a location at the site of the disaster for ambulance parking. Each agency who responds to the scene will have a contact person who will report to the Command Post upon their arrival to receive direction and details from the on-scene commander on the disaster. (This applies only to the initial response. Some agencies will have vehicles entering and leaving the area several times). Each agency has their own individual responsibilities and plan which they will implement after their contact person has received the details of the situation from the Command Post. The Communications Officer will: The Communications Officer is a key link in the chain of a successful operation. It is through this officer that all information to and from the scene of the operation flows for dissemination to the appropriate authority. The purpose of the communications officer is to reduce the inevitable duplication of effort and hold to a minimum, the confusion level throughout the system. It is imperative that the communications officer be the officer on the scene who handles the flow of information to and from the initial notifications. Therefore, any officer or supervisor who deems it necessary to relay or request information from the telecommunicator or higher authority is required to channel such relay or request through this officer. He shall be responsible for: 1. Designating a vehicle for the purpose of establishing contact with the Communications Center until the arrival of the Mobile Command Post. 2. Establishing contact with the Communications Center and identifying himself as the communications officer on the scene to the Telecommunicator. 3. Locating the communications vehicle at the on-site command post. (When the Mobile Command Post is not utilized). 4. Maintain radio contact with the Communications Center and keep them advised of activities at the involved area. 5. Maintain radio contact with other police department elements on the scene and/or assigned to the disaster area. City of Rolla EOP E-64 December 2003

65 6. Relaying all information received to the Commander or his designated alternate on the scene. 7. Transmitting information as ordered by the Commander to the Communications Center for upward dissemination. ALL INFORMATION RELATIVE TO THE DISASTER AREA FROM AND THE COMMAND POST BY POLICE UNITS ON THE SCENE OF THE DISASTER OR ASSIGNED TO SUCH DISASTER SHALL BE ON THE PRIMARY POLICE RADIO FREQUENCY. THE DECISION TO MOVE FROM PRIMARY FREQUENCY TO MUTUAL AID FREQUENCY MAY BE MADE BY THE ON-SlTE COMMANDER. E. The Traffic Control Officer will: The traffic control officer at the direction of the QIC bears the responsibility for the smooth uninterrupted flow of motor vehicles and pedestrian traffic into, out of, and around the involved area. He shall be responsible for: 1. Sealing off the involved area. 2. Directing incoming personnel and equipment to the appropriate location within the involved area. 3. Establishing security on vehicles and equipment. 4. Notifying the on-scene commander of actions taken. 5. The control of official and civilian traffic into, out of, and around the involved area. 6. Determining the number of personnel and type of equipment required for effective traffic control. 7. The location and type of roadblock equipment, when necessary. F. Commander 8. Requesting equipment and personnel through channels and assignment of such equipment and personnel as needed for traffic control. 1. The Police Commander or his designated alternate will be in command of the City of Rolla EOP E-65 December 2003

66 entire police operation in the affected area. 2. It shall be the Commander who shall make the determination as to what police action is required in the involved area. 3. The Commander shall be responsible for the relay of information upward through the department chain of command to the Chief of Police and other appropriate police department authority. 4. The Commander shall station himself at the on-site Police Command Post and direct all police activities at the involved site. 5. The Commander will ensure the relay of vital information to the Commander of Patrol Operations through the on-site Communications Officer. G. Call-up Procedure Each commanding officer or supervisor who is responsible for notifying subordinates under his command will, upon conclusion of his contacts, advise the Chief of Police as to the number of men responding to the scene. 1. All department personnel will be under a general call-up order. 2. All days off and leave time are automatically cancelled for the duration of emergency conditions. 3. All personnel called from off-duty will report to the patrol supervisor in command at police headquarters. 4. The call-up of commissioned and reserve officers will be by designated personnel on orders of the Chief of Police or his designated alternate. 5. Personnel will report for duty in the uniform of the day. H. Assignment of Personnel 1. The manpower needs will be assessed by the Commander on the scene of the disaster. The Commander or his immediate subordinate will assign personnel as needed and available for: a. Care of the injured. b. Establishing security and sealing off the area. c. Traffic control in and around the affected area. City of Rolla EOP E-66 December 2003

67 d. Implement immediate measure to control looting and acts of civil disobedience. 2. All personnel assigned to the scene of the disaster will remain at their assigned post until relieved, either by order, relief personnel, or termination of the operation. Department personnel may expect to work 12 hour shifts. 3. The Mobile Command Post when utilized shall be positioned at the site (near the affected area) that will accommodate: a. Telephone terminal hook-up. b. Staging area for incoming equipment. c. Radio contact to be maintained between the command post and staging area for effective dispersal of personnel and equipment as determined by need d. The command post shall be positioned in proximity to the disaster area, but far enough away to not hamper the free movement of personnel and equipment into the area. It shall be manned by the commander or field sergeant and sufficient personnel to facilitate the flow of information and services needed. e. The patrol supervisor at headquarters will assume responsibility for police operations in the communications center to assure that all police related orders and requests are handled on a priority basis. f. Frequency designation will be made by on-site commander. g. All telephone calls concerning the disaster will be routed to the. Duty Officer/Supervisor. h. Personnel assigned to the Detective Division will remain available for assignment as needed. i. The commander will evaluate any occurrence which may require the activation of specialized units and make final determination on the activation of such units. j. If activated, special units will report to the command post for assignment of their teams, personnel assigned to these units will report directly to their commanders at the staging area. City of Rolla EOP E-67 December 2003

68 k. In the event of an impending disaster, all district and traffic units not actively engaged in call response or other necessary activity will move slowly through their assigned areas with their sirens on high-low or alternating to alert the community of the imminent danger. This alert activity will continue until the all clear is broadcast by communications, or the disaster occurs, or the officer receives another assignment requiring immediate response. In the event that the department base communication system is damaged or for any other reason rendered inoperable, communications will be handled by mobile and handheld portable radio units. 4. Disasters occurring out of the city limits, but within the county will be handled by the Phelps County Sheriff's Department. a. The Rolla Police Department will provide support personnel. b. The Commander will determine the number of personnel assigned to this duty. Personnel assigned will be under the command of the County Sheriff. 5. A Red Cross Flag or an official American Red Cross vehicle authorization card displayed on the windshield will identify civilians who have the right or need to be in the area (residents, etc.) and will be issued at the command post by the officer in charge. (Provided by the American Red Cross). City of Rolla EOP E-68 December 2003

69 Appendix 4 to Annex E PHELPS COUNTY SHERIFF DEPARTMENT RESPONSIBILITIES I. PURPOSE The purpose of this annex is to set forth guidelines for operations to be utilized by the Sheriff's Department during a major emergency situation. II. ORGANIZATION Refer to Attachment 1 of this Appendix. III. MISSION To coordinate Phelps County emergency personnel; to utilize the resources of the county in the most effective manner; to save lives, alleviate suffering, minimize property and damage; and restore essential public facilities. IV. CONCEPT OF OPERATION The Phelps County Sheriff s Department will provide personnel and related equipment as support in the event of a disaster occurring within the city limits. The Police Department Commander will determine if the Sheriff's Department assistance is needed and make a formal request, through channels for such personnel. Personnel will be assigned by the Sheriff and those assigned will be under the command of the Commander of Patrol Operations of the Rolla Police Department. V. EXECUTION The execution phase of this plan will be accomplished through the Phelps County Sheriff's Department normal chain of command in conjunction with the Rolla Police Department. VI. TASK A. Upon notification that the disaster operations plan is to become operational, the Phelps County Sheriff's Department will initiate the following: 1. Support the Rolla Police Department with traffic control and physical security measures and in any other way possible. City of Rolla EOP E-69 December 2003

70 I. PURPOSE Appendix 5 to Annex E MISSOURI STATE HIGHWAY PATROL RESPONSIBILITIES The purpose of this annex is to set forth guidelines and establish an operational plan to be used by the Missouri State Highway Patrol to support the City of Rolla during a major emergency situation. II. ORGANIZATION III. MISSION To coordinate efforts with the Rolla Police Department and assist with personnel and equipment as required and when necessary. IV. CONCEPT OF OPERATION The Missouri State Highway Patrol, Troop I, Rolla, will provide personnel and related equipment in support to the Rolla Disaster Plan in the event a disaster should occur within the Rolla city limits. The Police Commander at the Disaster Command Post will determine if assistance is needed from Troop I. In the event Patrol assistance is needed, the Troop I Commander will assign a Liaison Officer to the Disaster Command Post for the purpose of coordinating Patrol operations with the Police Commander. V. EXECUTION The execution phase of this plan will be accomplished through the Missouri State Highway Patrol's normal chain of command in conjunction with the Rolla Police Department. VI. TASK A. Upon notification that the disaster operations plan is to become operational, the Missouri State Highway Patrol will initiate the following: 1. Support the Rolla Police Department with traffic control and physical security measures, and any other way possible and to provide any special equipment needed. 2. The Police Commander will assign the Highway Patrol with a specific area of responsibility, if at all possible. The Patrol support operation will be coordinated between the Police Commander and the Highway Patrol Liaison City of Rolla EOP E-70 December 2003

71 Officer assigned to the Disaster Command Post. The Highway Patrol will provide radio communications for the Patrol Personnel assigned to the operation. City of Rolla EOP E-71 December 2003

72 Attachment A Appendix 5 to Annex E MISSOURI EMERGENCY OPERATIONS DISTRICTS District Headquarters Troop A, Lee s Summit Troop B, Macon Troop C, Kirkwood Troop D, Springfield Troop E, Poplar Bluff Troop F, Jefferson City Troop G, Willow Springs Troop H, St. Joseph Troop I, Rolla City of Rolla EOP E-72 December 2003

73 Appendix 6 to Annex E CIVIL DISTURBANCE SOG I. PURPOSE The Rolla Police Department will provide civil disturbance control measures for the City of Rolla. The Police Department will coordinate emergency operations, utilizing available city resources to save lives, protect property, restore order, and preserve peace in the event of civil disturbance. II. ASSUMPTIONS Conditions arising from a civil disturbance should require the activation of the Emergency Operating Procedures within the Communications Center and/or Command Post to direct and coordinate emergency response personnel. III. EXECUTION A. The Mayor has the overall responsibility for actions taken to control civil disturbances within the corporate limits of the city, including demonstrations and unlawful acts ranging from passive resistance to mass insurrection. B. The Chief of Police will assume control of all civil disturbance operations and will prescribe responsibilities and operational procedures for participating city departments and other agencies with the approval of the Mayor. C. The plan will consist of two phases. Phase I - Notification of an imminent or active civil disturbance of nonviolent nature. Phase I is designed to handle a partial commitment of personnel and equipment resources to cope with the situation or to prepare the organization for phase II alert. Phase II - When the situation is serious in nature or escalates to a critical level too rapidly for the personnel originally committed to control, Phase II shall be implemented. D. The execution of this plan will be upon direct orders of the Chief of Police or designated police command officer. E. Operational control and direction will be retained at normal locations under Phase I with the Communications Center on a standby status. F. Operational control and direction under Phase II will be from the Communications Center. The Emergency Operations procedures of the Communications Center will be activated by order of the Chief of Police for direction and control of support agencies and coordination of efforts. City of Rolla EOP E-73 December 2003

74 Full mobilization of support services will be initiated. G. The Police Department will maintain operational control throughout the time frame of the emergency, assigning specific tasks for support agencies; however, support agencies will operate within their own chain of command. H. Should the situation warrant, a Field Command Post will be established at a point near the disturbance area. When assistance of other law enforcement agencies is requested, a liaison officer from the authority will report to the Communications Center and/or Field Command Post. IV. TASK A. Police Department 1. Initiate Phase I of this plan and notify the Mayor. 2. Provide warning to the public of any potentially dangerous situation. 3. Control access to and looting of damaged or evacuated areas in the city. 4. Direct all supporting forces deployed at the site of the incident. 5. Secure critical facilities as coordinated with agencies concerned and as the situation warrants. 6. Control incidents of vandalism, arson, sabotage, and sniping. 7. Collect and disseminate intelligence and information on a need to know basis. 8. Establish holding areas for processing of arrestees. 9. Maintain liaison with state, county, and other local law enforcement agencies. 10. Provide liaison personnel to other agencies as required. 11. Advise the Mayor when Phase II should be initiated. 12. Provide security for the personnel and equipment of supporting units. 13. Implement security procedures for water treatment plants, pumping stations, reservoirs, electrical substations, and other vital public utilities when required. B. The Public Works Department 1. Provide a knowledgeable representative to the Communications Center. City of Rolla EOP E-74 December 2003

75 2. Provide barricades for population control. 3. Remove barricades erected by dissidents. 4. Conduct debris clearance service. 5. Supplement transportation resources as required for emergency personnel. 6. Provide assessment of damage and emergency repairs to city property. 7. Assist in traffic control and evacuation. C. The City Attorney will advise on legal matters relative to civil disturbances. D. The Fire Department 1. Receive clearance from the Police Department before entering areas affected by disturbances. 2. Coordinate fire suppression strategy with the Police Commander. 3. Be prepared for special assignments in support of police operations. E. Other City Department 1. Provide a knowledgeable person to the Communications Center and/or Command Post if necessary. F. Notify Coroner if a fatality is found. G. The American Red Cross 1. Establish reception centers, provide temporary shelters, food, and clothing for victims. H. Communications 1. Support forces will provide their own communication system and maintain radio contact with the Communications Center. 2. "Call-up Roster" will be maintained by each department and will be updated as required to reflect current information. IV. DIRECTION AND CONTROL 1. The Police Department will maintain direction and control of field operations, subject to approval of the Mayor. 2. Support services will be under the command of their respective departments chain of command, but will receive direction from the Rolla Police Department, subject to the approval of the Mayor. City of Rolla EOP F-75 December 2003

76 Appendix 7 to Annex E MILITARY SUPPORT TO CIVIL AUTHORITIES SOG I. PURPOSE This standard operating guideline prescribes the policies, procedures and guidelines for Missouri National Guard Units called to State Emergency Duty. They apply during periods of state emergency, civil disturbances, natural disaster, and man caused disasters, as applicable. A. Request for National Guard support will be submitted in writing to the Governor by the Civil Official requiring assistance. In case of extreme urgency requests may be made by the most expeditious means available and later confirmed in writing. B. The Adjutant General, acting under the direction of the Governor will publish the appropriate General Orders. 1. When units or individuals of the Missouri National Guard are ordered to State Emergency duty in support to civil authorities, the orders will specify the general or specific missions and the local civil officer, such as the Mayor, Chief of Police, or other official to whom the National Guard Commander will report for direction and to receive the mission to be accomplished. 2. Command, operational control, and accomplishment of the mission is the responsibility of the National Guard Task Force Commander. Civil authorities remain responsible for the general maintenance of law and order, and any other activities that may be required due to the emergency. Under these conditions, National Guard Units and their personnel, are considered to be "IN SUPPORT OF CIVIL AUTHORITIES". C. Military Chain of Command: During periods of State Emergency Duty, the Chain of Command will be as follows: 1. Governor 2. State Adjutant General (TAGMO) 3. Commander, Task Force Commander 4. Company Task Force Commander 5. Platoon & Squad Leaders D. Authority of National Guard Commanders Commanders are responsible only to their superiors within the National Guard Chain of Command. When acting in support of civil authority the commander or commanders will accept missions from the appropriate civil authorities and execute those missions utilizing the methods and resources they deem necessary. E. Authority of Civil Officials The maintenance of Law and Order, functions of government agencies, and services within a political City of Rolla EOP F-76 December 2003

77 subdivision are responsibilities of the local duty elected or appointed civil authorities. When National Guard forces are ordered by the Governor to provide Military Support to those civil authorities those National Guard Forces will obey and execute that order with the understanding that they are assisting local civil authorities in the performance and accomplishment of their duties and functions. Civil officials are, and will remain, IN CHARGE and will continue to exercise the normal functions of their particular office. F. The Adjutant General's Liaison Group Selected personnel assigned to the State Headquarters Detachment will form a liaison group to each Senior Task Force called to State Emergency Duty. This Group will be correlated within the Senior Task Force Headquarters and will provide the following: 1. Receive all reports. 2. Representation of TAGMo. 3. Public information services. 4. Logistical support and advice. 5. Legal interpretations. 6. Receive recommendations to TAGMo. 7. Evaluation of Military Requirements. 8. Command and control upon direction of TAGMo. City of Rolla EOP F-77 December 2003

78 ANNEX F FIRE AND RESCUE I. PURPOSE The purpose of this annex is to organize local fire and rescue resources and establish procedures that will enable these resources to meet the demands of a disaster situation. II. SITUATION AND ASSUMPTIONS A. Situation 1. The Rolla Fire Department provides fire protection in the City of Rolla. There are seven other departments that provide protection in the surrounding area. For a list of these departments and their resources, see Appendix 2 to this Annex. 2. The fire department is dispatched through the Central Dispatch Center (activates paging system). 3. The fire department is primarily responsible for fire suppression. The fire services also provide for search and rescue activities, weather/storm watch, limited hazardous materials response, as well as assist the ambulance services as first responders. Fire personnel will require special training in the area of hazardous materials (awareness and operations levels). See Annex H regarding Hazardous Materials Response information. 4. The State Fire Marshal's Office and area fire departments are available to support fire and rescue operations in the City of Rolla through the State of Missouri Fire/Rescue Mutual Aid System. Rolla is located in Fire/Rescue Mutual Aid Region I. 5. Missouri has an Urban Search and Rescue (USAR) Team available to assist with search and rescue operations. The team is located in Columbia and can be activated through SEMA. B. Assumptions 1. Existing fire and rescue personnel and equipment are adequate to deal with most emergency situations through existing mutual aid agreements. 2. Situations could arise that would hinder fire fighting capabilities or overwhelm local resources. Outside assistance (federal, state, or other local governments) is available should the need arise. 3. The fire department will maintain the equipment and level of training necessary City of Rolla EOP F-78 December 2003

79 III. CONCEPT OF OPERATIONS to perform the fire protection functions. NOTE: The time frame for performing these actions is listed in parentheses. A. The primary task of the fire service is the same as its day-to-day mission, protection of persons and property from the threat of fire. (PREPAREDNESS or RESPONSE) B. Coordination of fire and rescue operations rests with the Incident Commander at the scene of the disaster within the affected area. If more than one locality or jurisdiction is affected, coordination is handled by the respective department or agencies' representative in the EOC. (PREPAREDNESS or RESPONSE) C. Fire department personnel will inform decision makers (EOC Direction and Control Staff) and other emergency support services about the risks associated with hazardous materials and fire during emergency operations. (PREPAREDNESS or RESPONSE) D. Facilities that store or use hazardous materials will be identified, including the materials and problems each could cause. A map and list of these facilities will be maintained. See Annex H for further information. (PREPAREDNESS or RESPONSE) E. Mutual aid agreements will be utilized to insure the best possible protection for all residents of the City of Rolla (i.e., State Fire/Rescue Mutual Aid System). (PREPAREDNESS or RESPONSE) F. Facilities that could create special fire and rescue problems such as nursing homes and schools will be identified. See Appendix 2 to Annex J for a listing. (PREPAREDNESS or RESPONSE) G. The Fire and Rescue service will follow the Emergency Classification and Control Procedures outlined in Appendix 3 to the Basic Plan. (PREPAREDNESS or RESPONSE) H. Fire department personnel and equipment will be deployed to the location of greatest need in the event of an emergency. Priorities will be assigned by the Fire and Rescue Coordinator. (PREPAREDNESS or RESPONSE) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization A diagram of the fire and rescue function is shown in Appendix 1 to this Annex. B. Responsibilities City of Rolla EOP F-79 December 2003

80 1. The Rolla Fire & Rescue Chief has the primary responsibility for Fire and Rescue operations within the City of Rolla. The Fire and Rescue Coordinator (Fire Chief) is responsible for the following: a. Maintain/develop SOGs that address fire and rescue needs. b. Determine if any specialized equipment or training is required to meet potential threats (such as hazardous materials situations) and either obtain or locate the source (i.e., protective respiratory devices, clothing, and equipment for personnel). c. Locate facilities that store or use hazardous materials, identify the materials using the Tier II reports, as well as the problems each could cause. Maintain a map and list of these facilities (see Annex H). d. Provide continuous training for fire and rescue personnel. e. Maintain aid agreements with area fire departments, private resources, etc., that can support fire suppression. f. Participate in damage assessment, cleanup and recovery operations. g. Maintain personnel call-up lists and the means to implement them (see Appendix 3 to the Basic Plan). h. Assist in the dissemination of warning to the public (provide weather spotting, mobile public address systems, etc.). i. Provide fire protection for critical/special facilities (i.e. EOC, public shelters, etc.). j. Conduct search and rescue operations for victims. k. Assist ambulance service as first responders. 2. The Ambulance Service will assist with on scene medical treatment and transport of victims. 3. The Public Works Coordinator will provide equipment to assist with heavy rescue operations. V. DIRECTION AND CONTROL A. The Fire and Rescue Coordinator will be responsible for controlling fire operations within the defined boundaries of the City of Rolla. The Fire and Rescue Coordinator (or his designated representative) will coordinate operations from the EOC, if activated. The City of Rolla EOP F-80 December 2003

81 Coordinator will maintain contact with response personnel at the disaster scene. B. On-scene operations will be controlled by the Incident Commander. The incident command system will be used as appropriate. C. Routine operations will be handled by normal SOGs. D. Outside fire and rescue resources from other jurisdictions will be controlled by the procedures outlined in mutual aid agreements. They will remain under the direct control of the Incident Commander or will be assigned by the EOC to respond as necessary. VI. CONTINUITY OF GOVERNMENT A. The line of succession for the fire department will be through the Fire Chief as identified in fire department/district SOGs. VII. ADMINISTRATION AND LOGISTICS A. Procedures for dealing with expenses incurred and liability for actions and injuries are contained in mutual aid agreements, state laws, and local ordinances. B. After-action reports will be prepared which will include: 1. actions taken 2. materials expended 3. personnel costs 4. assistance received from and given to other agencies 5. problem areas to include corrective measures C. Fire and rescue resources are identified in Appendix 2 to this Annex. APPENDICES 1. Fire and Rescue Diagram 2. Fire Department/District Resource Lists 3. Aircraft Down SOG City of Rolla EOP F-81 December 2003

82 Appendix 1 to Annex F FIRE AND RESCUE DIAGRAM DIRECTION AND CONTROL FIRE AND RESCUE Rolla Fire & Rescue Adjacent Fire Departments Rolla Rural FD St. James FD Newburg FD Edgar Springs FD Doolittle FD Duke FD Jerome FD Other Resources Missouri State Highway Patrol Missouri State Water Patrol Missouri Conservation Dept. Missouri Fire Marshal Ambulance Services City of Rolla EOP G-82 December 2003

83 Appendix 2 to Annex F FIRE DEPARTMENT/DISTRICT RESOURCE LISTS Equipment inventories and recall rosters are maintained by the individual fire departments. Fire department resource lists are also identified in the Meramec Regional Hazardous Materials Response Plan developed by the Meramec Regional Emergency Planning Committee. A copy of the plan is on file with the county and city Emergency Management Directors. A. Rolla Rural Fire Department pumpers 2 brush trucks 4 generators 40 radios 12 flood lights 20 SCBAs Cascade Air Trailer 200 gallons foam dive rescue team CO detector 3 sets extrication equipment B. City of Rolla Fire & Rescue pumpers 30 radios 10 flood lights 30 SCBAs 15 HazMat suits 2 ladder trucks 2 sets extrication equipment C. St. James Fire Department pumpers 1 tanker 2 brush trucks 3 generators 42 radios 12 flood lights 16 SCBAs 1 Jaws of Life 7 Bottle Air Cascade Air compressor Cascade System CO detector oxygen kits foam defibrillator absorbent pads 2 sets extrication equipment D. Newburg Fire Department pumper 1 brush truck 1 generator 6 radios 1 flood light 4 SCBAs 6 HazMat suits E. Edgar Springs Fire Department pumpers 1 tanker 2 brush trucks 1 generator 14 radios 1 set flood lights 4 SCBAs extrication equipment F. Doolittle Rural Fire Department pumpers 2 tankers 3 brush trucks 2 generators 8 radios 5 flood lights 4 SCBAs extrication equipment splitter cutters G. Duke Fire Department pumpers 1 tanker 1 brush truck 1 generator 30 radios 1 flood light 16 SCBAs extrication equipment City of Rolla EOP G-83 December 2003

84 Appendix 3 to Annex F AIRCRAFT DOWN SOG I. SITUATION Rolla, Missouri, is located next to the Rolla Downtown Airport and approximately 11 miles south of the Rolla Vichy Airport. There are several small privately owned airfields located near Rolla. II. ASSUMPTION Rolla may be the location of a downed aircraft incident at anytime. III. EXECUTION The Rolla Police Department will coordinate emergency operations utilizing available city resources to save lives, protect property and restore order in the event of a downed aircraft incident. IV. TASKS On receipt of a report of a downed aircraft the: A. Communications Center 1. Dispatch personnel and equipment from the Police Department to secure the area and initiate human rescue operations. 2. Dispatch Fire Department personnel and equipment to suppress fire, determine if hazardous materials are involved, and assist with human rescue operations. 3. Contact the Public Works Department to furnish personnel, equipment, and other resources that may be required. Public Works personnel will assist the Police Department with traffic control and human rescue operations. 4. Notify Phelps County Regional Medical Center to dispatch ambulances and to place their disaster plans into operations. 5. Contact the following: a. Police Chief b. Fire Chief c. Police Commander d. Coroner (if fatality is found) e. Public Information Officer f. Mayor 6. Private contractors will be alerted to a stand-by basis. 7. Notify the Federal Aviation Administration: a. Location and time of crash b. Type of aircraft c. Any identification markings d. Military or civilian aircraft City of Rolla EOP G-84 December 2003

85 e. Whereabouts and condition of crew and passengers f. Name and number of persons to contact for further information B. The Police Department 1. Proceed to the crash site, establish security, provide traffic control, and ascertain where barricades or other traffic control equipment is needed. 2. Request the Mobile Command Post, if needed, and direct all supporting forces deployed. 3. Initiate rescue operations. 4. Provide security at the area where injured are taken. 5. Provide the Public Information Officer, who will be responsible for all major news releases, necessary information. 6. In coordination with the Fire and Public Works Departments, carry out any required evacuation. 7. Assist medical personnel with the injured and fatalities. 8. Alert and/or recall off-duty personnel. 9. Provide access and egress routes for rescue and emergency personnel. C. Fire Department 1. Proceed to the crash site with personnel and equipment needed to suppress fires and contain any hazardous materials involved. 2. Assist Police Department with human rescue operations. 3. Coordinate with the Police Department for evacuation, if needed. 4. Assist medical personnel with injured and fatalities. 5. Alert and/or recall off-duty personnel. D. Public Works Department 1. Provide personnel to assist with traffic control. 2. Provide personnel to assist with human rescue operations. 3. Provide barricades and other traffic control equipment as needed. 4. Provide flood lighting, flares, rope, and related equipment as needed. 5. Clear debris from streets, etc. to keep routes clear for emergency personnel and equipment. 6. Assist Police and Fire Departments with evacuation. 7. Alert and/or recall off-duty personnel. E. Park Department 1. Provide personnel and equipment to support the Public Works Department with clearing of debris, opening emergency routes, etc. 2. Assist Police Department with traffic control. 3. Alert and/or recall off-duty personnel. 4. Support the Police and Fire Departments with evacuation and human rescue. F. Administration and Logistics City of Rolla EOP G-85 December 2003

86 1. Normal administration and supply channels will be utilized by city departments. 2. Every effort will be made to use government resources before any supplies or resources are requested that involve a financial obligation on the part of the city. 3. Creation of a financial obligation by a department must be approved by the City Manager or his designated representative. G. Purchasing Department The Purchasing Agent shall be prepared to expedite emergency purchases. H. Personnel Department The Personnel Director shall be prepared to provide additional manpower when required. I. American Red Cross The American Red Cross through the Phelps County Chapter has responsibility for providing emergency services for all types of disasters. 1. Food for victims. 2. Temporary shelter. 3. Clothing for victims. City of Rolla EOP G-86 December 2003

87 ANNEX G RESOURCE AND SUPPLY I. PURPOSE This annex is designed to give the City of Rolla the ability to maintain a continuous resource inventory and to allocate these resources in a prompt and orderly manner during and emergency situation. II. SITUATION AND ASSUMPTIONS A. Situation 1. A general list of resources is maintained in Appendix 2 to this Annex. Included is a summary of the resources identified in the various functional annexes of this emergency operations plan. 2. Local resources must be used first before outside assistance is requested from the state and/or federal government. Procedures for requesting state and federal assistance are located in Appendix 4 to the Basic Plan. 3. Resources are available from the surrounding communities (i.e., mutual aid agreements). 4. Resources and supply items specific to response for a terrorist incident are listed in Annex N of this plan. B. Assumptions 1. During a disaster, individuals or businesses with private resources will be asked to cooperate with city officials. 2. Funds to provide payment for the use of private resources will be available either from local government or, if the disaster is severe enough, from the state and federal government. 3. During the disaster, normal supply requisition procedures will be suspended. (See Appendix 3 to this Annex) City of Rolla EOP G-87 December 2003

88 III. CONCEPT OF OPERATIONS NOTE: The time frames for performing these actions are listed in parentheses. A. The first resources to be identified will be those that are under the control of or are readily available to city government. It is the responsibility of local government to mobilize these resources to relieve suffering and to protect lives and property. (PREPAREDNESS or RESPONSE) B. All local resources must be committed (including mutual aid agreements) before assistance is requested from the state and/or federal government. (RESPONSE) C. Requests for Missouri National Guard resources can only be made by the chief elected official (Mayor). See Appendix 4 to the Basic Plan. (RESPONSE) D. The Resource and Supply Coordinator must anticipate resource needs for all types of potential hazards and provide the coordination necessary for the proper allocation of these resources. (PREPAREDNESS or RESPONSE) E. Emergency supply requisition procedures will be followed to purchase supplies. Emergency procurement procedures can be used with the approval of the chief elected official or in accordance with local ordinances. (See Appendix 3 to this Annex) (RESPONSE) 5. F. Field operation facilities (i.e., staging areas, mobilization centers, etc.) will be established as necessary to receive, assemble and distribute resources and supplies. Staging areas will be identified and established as necessary (see Appendix 3 to Annex J). (PREPAREDNESS or RESPONSE) G. Following a large scale disaster, the outpouring of donations can overwhelm the ability of local organizations to respond effectively. Local government officials in conjunction with voluntary organizations must establish procedures to coordinate and control donated goods and offers of volunteer assistance. (PREPAREDNESS or RESPONSE) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization A diagram of the Resource and Supply function is shown in Appendix 1 to this Annex. B. Responsibilities 1. The Resource and Supply Coordinator for the City of Rolla will be the Emergency Management Director with support from the City Clerk and City Treasurer. The Resource and Supply Coordinator will be responsible for the following: City of Rolla EOP G-88 December 2003

89 a. Manage/coordinate the procurement, storage and equitable distribution of the following supply areas: 4. Food 5. Sustenance Supplies (water, clothing, sanitary supplies, bedding, etc.) (3) Fuel and Energy (4) Transportation (5) Construction equipment and supplies (6) Manpower 6. Shelter Supplies b. Identify potential resource needs for all types of emergency situations. c. Locate the required resources in the community or find their nearest location. d. Establish agreements of understanding with private sector organizations, neighboring jurisdictions, etc., who can supply needed resources. e. Maintain resource lists (see Appendix 2 to this Annex). f. Coordinate with individuals, departments, emergency services, etc., for the proper allocation of resources during the emergency. g. Identify staging areas to store and/or distribute resources and supplies (see Appendix 3 to Annex J). Coordinate these locations with the PIO as necessary. h. Maintain records of services rendered, resources utilized, unused resources, cost of resources, etc., for the emergency. i. Establish procedures to coordinate and control donated goods and offers of volunteer assistance. Coordinate these activities with voluntary organizations (i.e., ministerial alliance, Red Cross, etc.). 2. The Emergency Management Director will compile and maintain resource lists (see Appendix 2 to this Annex). 3. All departments within city government will support the Resource and Supply function with personnel, equipment, supplies, facilities, services, expertise, etc. (see Appendix 2 to this Annex). V. DIRECTION AND CONTROL City of Rolla EOP G-89 December 2003

90 A. All Resource and Supply operations will be controlled from the EOC to insure official concurrence for actions taken. The Resource and Supply Coordinator is a member of the EOC Direction and Control staff. B. Agencies supporting Resource and Supply operations will not all be located in the EOC, but all decisions regarding Resource and Supply will come from the EOC. VI. CONTINUITY OF GOVERNMENT A. Line of Succession - Resource and Supply Coordinator 1. City of Rolla a. Emergency Management Director b. As specified in SOG s B. Records of purchases will be duplicated and kept on file for use in determining the final cost of the emergency situation. VII. ADMINISTRATION AND LOGISTICS A. Each city department is responsible for securing its own supplies through normal procurement procedures. The Resource and Supply Coordinator will provide support as appropriate. B. All purchases must be kept in accordance with state law and local ordinances. Any deviation from normal procedures must have approval of the chief elected official. APPENDICES 1. Resource and Supply Diagram 2. Resource Lists 3. Resources & Supply Procurement Gudielines for Emergency Situations, City of Rolla City of Rolla EOP G-90 December 2003

91 Appendix 1 to Annex G RESOURCE AND SUPPLY DIAGRAM DIRECTION AND CONTROL State and Federal Agencies RESOURCE AND SUPPLY Resource and Supply Coordinator Private Resources Shelter Sustenance Supplies Fuel and Energy Construction Equipment Transportation Food Manpower Various departments within city government such as public works, law enforcement, etc., can support the Resource and Supply function with equipment, manpower, fuel, etc. Mutual Aid Agreements with surrounding jurisdictions can provide additional resources. Outside resources from the private sector, business and industry, etc., can also provide support. City of Rolla EOP G-91 December 2003

92 Appendix 2 to Annex G RESOURCE LISTS Resource lists will be added to the Rolla LEOP as they become available. Resource lists not included in this LEOP will be kept on file with the Resource and Supply Coordinator. A. Food 1. American Red Cross 2. Salvation Army 3. Churches 4. Grocery Stores B. Fuel & Energy 1. Propane Companies 2. Power and Light companies 3. Heating Oil Suppliers C. Transportation 1. School Districts 2. Churches 3. City owned vehicles 4. County owned vehicles 5. Private Mass Transit D. Construction Equipment & Supplies 1. Construction Companies 2. Lumber Companies 3. Hardware Stores 4. Excavation Companies 5. Backhoe Services 6. Concrete Companies E. Manpower 1. Department of Social Services 2. Church groups/civic organizations 3. Industry/business 4. School System (employees, Voc-Tech students, etc.) 5. Volunteer organizations City of Rolla EOP G-92 December 2003

93 F. Manpower, Sustenance Supplies, Shelter, Etc. A resource inventory of the personnel, equipment, and services available for emergency operations in Rolla are also identified under the following functional annexes: 1. Communications and Warning Capabilities - Appendix 2, Annex B 2. News Media Contacts - Appendix 4, Annex C 3. Law Enforcement Resources - Appendix 2, Annex E 4. Fire Department Resources - Appendix 2, Annex F 5. Public Works Resources - Appendix 2, Annex I 6. Reception and Care Facilities - Appendix 3, Annex L 7. Reception and Care Resources - Appendix 2, Annex L 8. Health and Medical Services - Appendix 2, Annex M City of Rolla EOP I-93 December 2003

94 Appendix 3 to Annex G RESOURCES & SUPPLY PROCUREMENT GUIDELINES FOR EMERGENCY SITUATIONS, CITY OF ROLLA DRAFT VERSION December 31, 2003 Emergency Procurement Procedures Notwithstanding any other provision of the City s purchasing policies and procedures, the Emergency Management Director may make or authorize others to make emergency procurements of supplies, services, or construction items when there exists a threat to public health, welfare or safety and an emergency condition has been declared by appropriate authority and accepted by the City Council; provided that such procurements shall be made in compliance with pertinent statutes governing City contracts and purchases. The City Council will approve the Emergency Management Director s request or requests and notify the City Auditor in a timely manner and the City Auditor, in cases of emergency, will perform the necessary reviews on a timely basis commensurate with the needs of the emergency situation including but not limited to direction and authorization from the Circuit Court. The Emergency Management Director will provide the Council and the Auditor, as soon as is practical, a written determination of the basis of the emergency procurements and the basis for selecting that particular contractor which shall be included in the contract file. As soon as practical, a record of each emergency procurement shall be made and shall set forth the contractor s name, the amount and type of the contract, a list of the item(s) procured under the contract, and the identification number of the contract file. NOTE TO THE PROCUREMENT POLICY: It is assumed and anticipated that the City s procurement and payment system, when fully implemented, will allow the Emergency Management Director, the Council, the Auditor, and the Circuit Court to perform their functions electronically and virtually instantaneously. City of Rolla EOP I-94 December 2003

95 ANNEX H HAZARDOUS MATERIALS Hazardous materials incidents are addressed in detail in the Meramec Regional Hazardous Materials Emergency Response Plan. This document is available to emergency responders and planners throughout the Meramec Region. PLEASE NOTE: Due to the sensitive nature of information contained within the hazardous materials emergency response plan, citizens must request that information by contacting the Meramec Regional Emergency Planning Committee directly. I. PURPOSE The purpose of this Annex is to establish policies, guidelines and an organization for response to a hazardous materials incident in The City of Rolla. The City of Rolla Emergency Operations Plan is designed to work closely with the Hazardous Materials Emergency Response Plan for the Meramec Region of Missouri which includes Rolla. II. HAZARDOUS MATERIALS A. Situation 1. Rolla is vulnerable to a variety of hazardous materials incidents due to transportation, storage and use in the area. 2. Several transportation routes (highway and rail) parallel streams and transverse through Rolla. 3. There are a number of fixed facilities located in the city that use, produce and/or store hazardous materials. Additional information regarding these facilities is on file with the Rolla Emergency Management Agency, the Meramec Regional Emergency Planning Committee (LEPC), and the fire departments. Included in the information are the material safety data sheets (MSDS), Tier II information, etc. 4. Resources (trained personnel and equipment) in Rolla for response to a hazardous material incident are limited. 5. Response to a serious chemical incident will require outside resources, i.e., adjacent counties, cities, state and federal government and the private sector. B. Assumptions 1. The Local Emergency Planning Committee (LEPC) recognizes the responsibility for public health and safety, and the need to exercise the guidelines and policies set forth in the Hazardous Materials Emergency Response Plan for the Meramec Region of Missouri as well as this Rolla EOP. 2. Proper implementation of these plans and guidelines will reduce or prevent releases and related exposure to the public and environmental damage. 3. The use of local and outside resources will require substantial coordination. 4. Awareness of hazards and appropriate training may reduce some incident damage, but incidents may occur with little or no warning. 5. Protective actions for the general population may include in-place sheltering, and/or evacuation. City of Rolla EOP I-95 December 2003

96 III. CONCEPT OF OPERATIONS A. Initial response to a hazardous materials incident will be by local officials. The first responder (agency) will make an assessment of the situation and classify the emergency as specified below and in the Basic Plan. Level I - No evacuation other than from the immediate scene. This level of incident does not pose a chemical exposure hazard to first responders in fire service using dermal and respiratory gear. Examples of Level I incidents are, minor releases of fuel from vehicular accidents, small releases of corrosives, and illegally discarded chemical containers which are not in danger of releasing substances. Level II - An incident/accident involving a greater hazard or larger area which poses a potential threat to life or property and which may require a limited evacuation of the surrounding area. These incidents may require the use of special chemical protective gear to Level B. Examples of this level may be releases of significant quantities of volatile organics at fixed facilities or cargo tank releases in transportation. Level III - An incident/accident involving severe potential exposure for the responders or the general public. Mitigation may require a large-scale evacuation and the expertise or resources of private industry and state and federal governments. B. Depending on the classification of the incident additional notifications will be made in accordance with the notification list as provided in Appendix 2 to Annex A. Support agencies will be alerted and/or requested to provide assistance as necessary. (The immediate notification of appropriate public agencies of a hazardous chemical release is the responsibility of the spiller.) C. Public warning will be issued in accordance with guidelines set forth in Annex B. Response Actions will be based on the following population protection options: Evacuation - Evacuation can be completely effective, if accomplished prior to the arrival of the toxic cloud. 1. In-Place Shelter - In some cases, advising people to stay indoors and attempting to reduce the air flow into a structure may be the most effective protective action. 2. Ingestion Advisory - Drinking water and food crops may be contaminated by a chemical release. A threat to food and water supplies must be identified and information released to the public. 3. Sewage and Runoff - A hazardous chemical release may contaminate sewage systems or area streams and lakes. Such contamination could create a public health threat and serious environmental problems. In order to make sound decisions regarding evacuation, indoor protection, etc., these decisions must be based on a thorough analysis of the hazards involved, the characteristics of the surrounding community, and an assessment of atmospheric conditions. D. Response activities will be documented by the LEPC. This documentation will be evaluated for development of new training sessions. Data on overall incident occurrence will be provided to all participating organizations and used for plan City of Rolla EOP I-96 December 2003

97 revisions. IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. The organization for Hazardous Materials Response will be set up along the same functional lines as explained in the Basic Plan. B. Assignment of Responsibilities Any or all of the participating agencies/organizations of Rolla emergency operations may be called on in response to a hazmat incident. Each organization/ agency has the responsibility to develop and maintain Standard Operating Guidelines (SOGs) for their task assignments as specified in this annex, and the Basic Plan. C. Task Assignments for Hazardous Materials Incidents The following task assignments relate to hazardous materials response. Additional assignments are listed in the Basic Plan. 1. LOCAL EMERGENCY PLANNING COMMITTEE a. Hold scheduled meetings to establish short and long range plans subject to TITLE III Hazardous Materials Chemical Emergency Preparedness Program. b. Provide support and focus on the hazardous materials in fixed facilities and transportation routes by performing a hazards analysis or updating the current analysis utilized. c. Give guidance and manage the development of a Hazard Materials Response Annex to the Rolla Emergency Operations Plan for the service area that utilizes the expertise and resources of public and private organizations and provides for safe, timely and cost effective response by public and private groups. d. Outline methods and schedule training and exercises on hazardous materials in coordination with local government officials, academic institutions and available private participants. e. Serve as the point of contact for Community Right-to-Know. 2. ELECTED CITY OFFICIALS a. Appoint a representative to manage hazardous materials systems, and to report all chemical incidents/accidents to both the LEPC and other agencies as required by state and federal laws. b. Set policy and adopt budgets to allow administrators with the technical skills and authority to be responsible for Incident Management in the event of a hazardous materials incident/accident. c. Advise responsible city officials to insure that the best measures will be taken to protect the general public, property and the environment. 3. CITY ATTORNEY City of Rolla EOP I-97 December 2003

98 a. Act as legal advisor on items related to public health and safety. b. Assist in resolution of legal problems that may arise due to Title III implementation or specific chemical release incidents. c. Provide enforcement of regulations and initiate legal action against parties responsible for the release of chemical hazards that violate state and/or federal regulations. 4. CITY CLERK Maintain an accurate and responsive data bank for all vital information arising from a chemical release incident in/or affecting their jurisdictions. 5. FIRE SERVICES a. Determine the hazard level of the incident, and direct response operations including: 1) Establish site security areas and hazard exclusion zones within the hazardous sector(s). 2) Determine the nature of the hazardous material. 3) Based on estimates of likely harm, establish options for mitigation, selecting appropriate options and managing the mitigation effort. b. Coordinate with all private and public agencies on-site at the Incident Command Post. Provides information sources as necessary for law enforcement and medical authorities on the material, hazard evaluation and environmental damage assessment. c. Develop and maintain the Fire Service HazMat Team SOGs. This effort should also include mutual aid resources. d. Direct facility personnel to remove any chemicals that may increase or catalyze the fire, cause explosions, create toxic gas releases, or cause potential environmental damage. 6. INCIDENT (ON-SCENE) COMMANDER The Incident Commander is the individual in charge on site, in accordance with the Rolla EOP, Appendix 3 to the Basic Plan. The Incident Commander will coordinate all actions including, but not limited to, the following: a. Provide initial hazard assessment to response personnel and the general public. b. Lead the initial environmental assessment. c. Prescribe personnel protective measures. d. Issue public warning. e. Establish an on-scene Command Post. f. Determine when re-entry is possible. City of Rolla EOP I-98 December 2003

99 7. HEALTH DEPARTMENT a. Coordinate guidelines for temporary storage of stabilized hazardous materials and manage legal disposal. b. Provide personnel safety information to the Incident Commander, and if necessary, serve as site safety officer. c. Provide an environmental analysis of the situation and recommend property, epidemiological and toxicological solutions to deal with the public health issues involved with hazardous materials incidents. d. Monitor response personnel and general public exposures to chemical, biological and radiological agents. e. Manage the distribution and use of health resources. Allocate medical supplies in short supply. f. Inform the public of the health risks associated with chemical related hazards and identify the appropriate self-help or first aid actions and other suitable survival measures. 8. EMERGENCY MEDICAL SERVICES a. Assign priorities of medical treatment on the basis of urgency and for transporting casualties from the incident site to appropriate medical facilities. b. Transport, treat, and distribute victims to medical facilities. c. Provide a liaison between medical personnel and the Incident Commander. Notify the area hospitals that receive victims of what chemicals are involved, and what decontamination and exposure situations will be necessary for proper handling and care of victims. d. Provide medical assistance in the hazard or contamination reduction sector for response personnel. 9. ALL EMERGENCY SERVICES a. Each emergency responding agency shall report to the Incident Commander upon arrival on scene and confer with this individual for coordination of all activities. The Incident Commander has the authority to direct the overall operations, select mitigation concepts and methods, and resolve conflicts. b. It is the responsibility of the Incident Commander to recommend evacuation actions, after close coordination with all agencies involved and in-depth discussion with the appropriate officials to assure proper warning, transportation, shelter and care for the evacuees. c. The cleanup, removal and disposal of contamination is the responsibility of the manufacturer or carrier who released the materials. Assistance in removal and disposal oversight, technical considerations and funding may be obtained through the Missouri Department of Natural Resources and the U.S. Environmental Protection Agency. d. A post-incident analysis report and critique shall be the responsibility of the Incident Commander with input solicited from all involved agencies. Copies of all post-incident reports shall be submitted to the LEPC within City of Rolla EOP I-99 December 2003

100 30 days of incident stabilization for review, conducting debriefs, plan modifications and future use in training and exercise programs. D. Reception and Care activities are covered in Annex L. E. Public Information Activities are covered in Annex C. V. PRIVATE SECTOR RESPONSIBILITIES A. Fixed Facilities 1. Designate a hazardous materials coordinator responsible for assisting in the preparation of this plan and for the preparation of compatible on-site contingency plans and SOGs. These plans will include specific responsibilities, notification and emergency response guidelines and available mitigation resources. 2. Alert the Rolla Police Department in the event of a hazardous materials incident. 3. Provide technical support as requested in the development of off-site risk assessments and contingency planning. 4. Provide support to the Incident Commander at the Command Post during an incident. 5. Provide personnel, technical expertise and equipment support; and participate in chemical hazard exercises, drills, and other training activities. 6. Initiate notification of a chemical release incident, and provide information to the appropriate officials/agencies as specified in the Superfund Amendments and Reauthorization Act of 1986 (SARA),as amended. B. Pipeline Industry 1. Responsible for a plan that outlines the general actions and establishes the policies to be followed in the event of a chemical release incident. 2. The company s Hazardous Materials Coordinator will contact each site and direct the company s mitigation activities and support off-site efforts during any chemical release emergency. 3. Provide technical guidance, personnel and hardware to support the comprehensive training and exercise program directed by the LEPC. C. Rail and Highway Hazardous Materials Carriers 1. Develop a chemical incident emergency response plan. 2. Maintain a response capability in the event of a hazardous material incident involving their stock. 3. Provide technical assistance, personnel and resources to the Incident Commander to mitigate incident(s) involving their stock or property. 4. Provide proper identification of all hazardous materials carried. 5. Provide technical expertise, personnel, and hardware to support the training and exercise program of the LEPC. 6. Provide a useful list of major hazardous material commodities shipped, and periodically update this list. City of Rolla EOP I-100 December 2003

101 D. State and Federal Support 1. Planning, training and on-site assistance are available through state and federal agencies. Details of these resources and methods of acquisition are described in the State Emergency Response Commission Chemical Emergency Plan. 2. Notification of releases to state and federal agencies is the responsibility of the person or organization releasing regulated chemicals. 3. Access to State resources for support during an incident/accident is through the Incident Commander or as specified in the Rolla EOP, Appendix 4 to the Basic Plan. VI. CONTAINMENT AND CLEANUP A. The responsibility for selecting and implementing the appropriate countermeasures is assigned to the Incident Commander in coordination with appropriate technical resources. B. The spiller is responsible, according to state and federal law, for the costs of all cleanup and countermeasures. The local Health Department, in conjunction with requested state and federal resources, is responsible for determining these measures and monitoring the cleanup and disposal of contaminated materials. C. The Incident Commander is responsible for monitoring the response activity to ensure that appropriate containment and control measures are implemented. Containment and control measures may include but are not limited to: 1. Dikes 2. Berms and drains 3. Trenches and pits 4. Booms 5. Barriers in soil 6. Stream diversion 7. Patching and plugging of containers and vessels 8. Over-packing of leaking containers 9. Portable catch basins 10. Reorientation of containers 11. Hydraulic and mechanical dredging 12. Excavating 13. Skimming or pumping 14. Dispersion or dilution 15. Vacuuming D. Treatment of released hazardous chemicals can be physical, chemical, or biological in nature. Treatment operations are the responsibility of the operator. State and federal technical resources are readily available to provide technical assistance on selection or overview of treatment activities. E. The initial assessment of a release incident should be performed by the fixed facility operators. It should be recognized that industrial capability to assess the situation may be supported by in-depth knowledge of the chemicals, facility and environmental effects. The City of Rolla EOP I-101 December 2003

102 fixed facility is responsible for damages resulting from the release and should provide timely and accurate information on a release situation. F. Restoration 1. The local jurisdiction, in conjunction with state and federal experts, is in charge of managing restoration efforts. 2. Treatment of contaminated soils or waters is the responsibility of the spiller. 3. Off site transportation for storage, treatment or disposal may be provided by the spiller subject to state and federal regulations. VII. TRAINING A. Hazardous materials training can be divided into four categories for employees responding to hazardous substance releases or incidents as follows: 1. First Responder Training - This category pertains to individuals who are likely to witness or discover a hazardous substance release. Persons in this category are required to have sufficient training exact hours are not specified to demonstrate the following: a. An understanding of what hazardous materials are, and the risks associated with them in an accident. b. An understanding of the potential outcomes of an emergency where hazardous materials are present. c. The ability to recognize the presence of hazardous materials in an emergency. d. The ability to identify the hazardous materials, if possible. e. An understanding of the role of the first responder awareness individual in the employer s emergency response plan. f. The ability to recognize the need for additional resources. 2. First Responder Operations - At this level, employees should have at least eight hours of training. Employees are considered to be at the operations level if they respond to releases for the purpose of protecting nearby persons, property, or the environment without actually trying to stop the release. 3. Hazardous Materials Technicians - At this level, hazardous materials technicians are individuals who respond to releases for the purpose of stopping them. Their role is generally to plug, patch, or otherwise pursue measures to stop a release. Hazardous materials technicians should have at least 24 hours of training. 4. Hazardous Materials Specialists - This category of responder is defined as an individual whose duties require a direct or specific knowledge of the various substances that they may be called on to contain. Hazardous materials specialists should have at least 24 hours of training equal to the technician level and have employer certification that they are able to perform specialized control, containment, or confinement functions. B. To achieve the necessary training levels, emergency response personnel should take advantage of training courses offered through local, state and federal agencies (i.e., City of Rolla EOP I-102 December 2003

103 State Emergency Management Agency, Department of Natural Resources, etc.). C. Each of the hazardous materials training categories should have continued training to maintain competency. VIII. ANNEX MAINTENANCE A. The Rolla Emergency Operations Plan will be tested and evaluated annually. These guidelines are explained in the Basic Plan. B. The Rolla Emergency Management Director will work with the LEPC to see that the guidelines and policies set forth in this annex are included and tested in the exercises. A critique will follow each exercise to identify deficiencies so that revisions can be made if needed. APPENDICES 1. Support Agencies for Hazardous Materials Incidents City of Rolla EOP I-103 December 2003

104 Appendix 1 to Annex H SUPPORT AGENCIES FOR HAZARDOUS MATERIALS INCIDENTS STATE ASSISTANCE PHONE NUMBER Governor s Office Missouri National Guard Missouri Emergency Response Commission Division of Environmental Quality (DNR) State Department of Health Clean Water Commission Air Conservation Commission Hazardous Waste Management Commission State Emergency Management Agency (SEMA)...(24-hr.) FEDERAL ASSISTANCE Federal Emergency Management...(24-hr.) Agency for Toxic Substances and Disease Registry...(24-hr.) National Response Center...(24-hr.) Bomb Disposal and Explosive Ordnance Team U.S. Army, Fort Leonard Wood...(24-hr.) Nuclear Regulatory Commission...(24-hr.) U.S. Department of Energy Radiological Assistance...(24-hr.) U.S. Department of the Treasury Bureau of Alcohol, Tobacco, and Firearms U.S. Environmental Protection Agency (EPA) U.S. Department of Transportation Federal Aviation Administration (FAA) St. Louis National Weather Service (St. Louis) OTHER EMERGENCY ASSISTANCE CHEMTREC...(24-hr.) CHEMNET...(24-hr.) CHLOREP...(24-hr.) NACA...(24-hr.) Association of American Railroads Bureau of Explosives...(24-hr.) Kansas University Medical Center - Poison Control City of Rolla EOP I-104 December 2003

105 EMERGENCY RESPONSE CONTRACTORS 3001 East 83 rd Street Kansas City, MO Hour Emergency Number Environmental Specialists, Inc City of Rolla EOP I-105 December 2003

106 ANNEX I PUBLIC WORKS I. PURPOSE This annex will organize the public works resources of the City of Rolla to enable the city to repair and restore essential public facilities and services (including private utilities), remove debris, inspect damaged structures, as well as perform numerous other tasks essential to an effective emergency response. II. SITUATION AND ASSUMPTIONS A. Situation 1. Public Works services are provided through the Rolla Public Works Department. Public works resources are identified in Appendix 2 to this Annex. 2. Rolla Municipal Utilities serves residents with water and electric. 3. The critical systems that generally comprise public works are potential targets for terrorists (i.e., electrical systems, power stations, reservoirs, water plants, etc.). For further information regarding targets and other terrorism information, see Annex N. 4. "Public Works," for the purposes of this plan, refers to electric, natural gas, water, streets/roads, bridges, sewer, sanitation and telephone service. B. Assumptions 1. When a major disaster occurs, local public works department(s) may not have adequate resources to deal with all potential problems immediately, and will have to assign tasks on a priority basis. 2. Private resources are available in the city to assist in public works activities. 3. Outside assistance (state and federal) will respond when called upon but their ability to react may be limited. III. CONCEPT OF OPERATIONS NOTE: The time frame for performing these actions is listed in parentheses. A. City public works services and private utilities will assist with a variety of public works activities to include: debris removal, damage assessment, structural evaluations, emergency repairs to essential public works facilities, the stabilizing or demolishing of City of Rolla EOP I-106 December 2003

107 structures to reduce hazards, and the provision of water for human health needs and firefighting. (RESPONSE and RECOVERY) B. During an emergency, the Public Works Coordinator will coordinate public works activities from the EOC and maintain contact with the on-scene commander (See Appendix 3 to the Basic Plan, Emergency Classification and Control Procedures). (RESPONSE and RECOVERY) C. Following any disaster, the public works section will be a major participant in the damage assessment activities described in Annex D. (RECOVERY) D. Personnel trained under the Structural Assessment and Visual Evaluation (SAVE) program (see Chapter 49 RSMo) can assist local jurisdictions and local building inspectors to provide essential demolition, cleanup or other related services and determine whether buildings affected by the disaster have not sustained serious damage and may be occupied, must be vacated temporarily, or should be demolished. (RECOVERY) E. The public works personnel and equipment will be used for heavy rescue operations. They will coordinate their efforts with the Fire and Rescue operations. (RESPONSE and RECOVERY) F. Architects, professional engineers, construction contractors, equipment dealers and other owners and operators of construction equipment should be contacted for the possible use of their services and equipment. See Appendix 3 to Annex G for additional resource lists. (RESPONSE and RECOVERY) G. Critical public works systems (i.e., water, electric, gas, telephone, etc.) could be potential targets for terrorists. These facilities must have plans and procedures in place to monitor, protect, and maintain essential operations in order to protect life and property as well as bring about a prompt recovery. See Annex E, Appendix 4, Attachment A for further terrorism information. (PREPAREDNESS, RESPONSE, and RECOVERY) H. In order to begin the recovery process while preserving evidence following a terrorism incident, debris at the disaster site may have to be transported to and analyzed at another location. Response and recovery operations may be complicated and delayed if the debris is contaminated. (RECOVERY) I. In the event of a hazardous materials incident, the Public Works Department will assist the Incident Commander or the EOC staff as needed. It is recommended that Public Works personnel receive, at a minimum, awareness level hazardous materials training. See Annex H for additional information. (RESPONSE and RECOVERY) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES City of Rolla EOP I-107 December 2003

108 A. Organization A diagram of the Public Works function is shown in Appendix 1 to this Annex. B. Responsibilities 1. The following individuals/departments have the primary responsibility to coordinate Public Works in their jurisdiction: a. The Public Works Director will be responsible for the public works activities in the City of Rolla 2. The Public Works Coordinator has the following specific tasks: a. Develop/maintain SOGs that address public works responsibilities and needs. b. Maintain resource list of equipment, personnel, etc. (see Appendix 2). c. Establish agreements of understanding with area architects, engineers, construction contractors, equipment dealers and other private resources that can support public works operations. d. Provide training for public works personnel (i.e., hazardous materials, etc.). e. Provide for debris removal. f. Establish a potable water supply for use in an emergency. g. Provide for emergency road and bridge repairs, close roads, establish detours, and construct barricades. h. Provide sanitation services or coordinate with private contractors that provide this service. i. Take steps to protect the water supply and sewage system if threatened (i.e., hazardous materials incident). Actions may include constructing dikes to contain runoff from hazardous materials and increasing security measures (erecting fencing and installing video surveillance equipment) at critical public works facilities. j. Assist with search and heavy rescue operations as required under the direction of the Fire and Rescue Coordinator. k. Conduct damage assessments for roads, bridges, etc., and report City of Rolla EOP I-108 December 2003

109 information to the Damage Assessment Coordinator. l. Coordinate restoration of utility services, especially for critical and essential facilities. m. Participate in cleanup and recovery operations. n. Inspect, designate, and demolish hazardous structures. o. Drain flooded areas where necessary. p. Following an earthquake, determine the safety of: emergency operations facilities (EOC), public shelters, and evacuation routes (including airstrips/airports). 3. The private utility companies (see Appendix 3 to this Annex) are responsible for the direction and control of the services they provide to their customers. These companies are not under the day-to-day control of the city government. Specific tasks include: V. DIRECTION AND CONTROL a. Coordinate response activities with the Public Works Coordinator ( EOC Direction and Control staff) regarding restoration of services. b. Make repairs and restore services as soon as possible. c. Support Resource and Supply with equipment, personnel, etc., as appropriate. A. All Public Works personnel will be coordinated and assigned by the Public Works Director. B. The Public Works Coordinator should locate to the EOC and operate from there. In reality, the Director of the Public Works department controls and participates in operations on-site rather than from the EOC. However, he/she must at all times remain in contact with the EOC and report regularly on their activities to the officials there. C. Outside resources will be under the direct control of their own supervisors, but will be deployed by the EOC and assigned tasks by the onsite commanders. VI. CONTINUITY OF GOVERNMENT A. Line of Succession - Public Works Coordinator 1. City of Rolla City of Rolla EOP I-109 December 2003

110 a. Public Works Director b. Assistant to the Public Works Director c. Superintendent of Streets B. Emergency operations for the City of Rolla will be conducted from the EOC. If the EOC becomes inoperable or unusable, an alternate EOC would be utilized (see Annex A, Direction and Control). VII. ADMINISTRATION AND LOGISTICS A. Overall administration of public works services will be by normal day-to-day procedures. Any deviation from normal procedures must have approval of the chief elected official (i.e., hiring outside contractors, emergency supply purchases, etc.). B. Public works services must provide necessary logistical support for food, emergency power, fuel, etc., for response personnel during emergency operations. The Resource and Supply Coordinator (Annex G) will assist with supply matters. APPENDICES 1. Public Works Diagram 2. Public Works Resources 3. SOG for Emergency Repairs City of Rolla EOP I-110 December 2003

111 Appendix 1 to Annex I PUBLIC WORKS DIAGRAM Direction and Control Federal and State Agencies Missouri Dept. of Transportation PUBLIC WORKS Public Works Coordinator County City of Rolla Private Utilities Other Resources County Road & Bridge Public Water Supply Districts Street Department Water Department Sewer Department Sanitation Dept. Parks Dept. Electric Natural Gas Natural Gas Electric Telephone Sanitation Contractors Architects Engineers City of Rolla EOP I-111 December 2003

112 Appendix 2 to Annex I PUBLIC WORKS RESOURCES A. Rolla Public Works Services Municipal Utilities Water/Sewer Streets Parks & Recreation Sanitation B. Phelps County Road and Bridge Department 1. Districts - The County Road and Bridge Department is divided into two districts: First District and Second District. These Districts are responsible for maintaining the roads and bridges in the unincorporated areas of Phelps County. First District Second District Equipment - Each Road and Bridge district has a maintenance shed. All public works equipment is kept at these two locations. An equipment inventory is kept on file with each district as well as with the County Clerk s Office. 3. Communications - Most all the public works vehicles are radio equipped. A radio base station is located at each maintenance shed. 4. Personnel - Call-up procedures will be as discussed in Appendix 3 to the Basic Plan and Appendix 2 to Annex A. C. Public Water Supply Districts (PWSD) Phelps County Rural Water Supply District No Phelps County Rural Water Supply District No Phelps County Rural Water Supply District No D. St. James Public Works Services Municipal Utilities Water/Sewer Office, 200 N. Bourbeuse Sewage Treatment Plant, W. Springfield Streets/Sanitation, E. Springfield Parks & Recreation, W. Springfield City of Rolla EOP I-112 December 2003

113 E. Newburg Public Works Services - 2 nd & Main Water/Sewer Streets F. Doolittle Public Works Services Eisenhower Water/Sewer Streets G. Edgar Spring Public Works Services Broadway Water/Sewer Streets H. Electric 1. City of Rolla Municipal Utilities AmerenUE Customer Service Inter-County Electric Show-Me Power Corp Gascosage Electric I. Telephone 1. G.T.E. Telephone United Telephone Southwestern Bell McLeod USA AT & T Sprint Fidelity Communications J. Sanitation Services (Trash Hauling) 1. City of Rolla Sanitation City of Rolla EOP I-113 December 2003

114 2. Lane Sanitation City of St. James Streets/Sanitation, E. Springfield Waste Corporation of America - Rolla City of Rolla EOP I-114 December 2003

115 Appendix 3 to Annex I SOG FOR EMERGENCY REPAIRS A. The public works organization will have its own specialized priorities for emergency repairs. Part B below consists of general guidelines for such repairs following a disaster. B. Guidelines: 1. Clear debris and make repairs to roads and bridges that are impeding rescue crews and equipment (lifesaving). 2. Restore services to critical and essential facilities (EOC, nursing homes, hospital, temporary shelters, etc.). 3. Repair roads and bridges which have isolated people. 4. Restore services to schools and businesses. 5. Make any necessary repairs to expedite recovery. C. THESE ARE JUST GENERAL GUIDELINES. EACH DISASTER WILL HAVE A DIFFERENT SET OF CIRCUMSTANCES SO EACH PROBLEM MUST BE CONSIDERED ON A CASE-BY-CASE BASIS AND PRIORITIES ESTABLISHED AT THAT TIME. City of Rolla EOP J-115 December 2003

116 ANNEX J EVACUATION I. PURPOSE This annex sets forth guidelines and procedures for evacuation operations in the City of Rolla. These guidelines are applicable to small, localized situations as well as for a full-scale, city-wide evacuation should the situation warrant. II. SITUATION AND ASSUMPTIONS A. Situation 1. Potential disaster situations that could cause evacuation in Rolla are discussed in detail in appendices to this annex: flooding, and hazardous materials incidents. Other potential situations could cause the displacement of people such as a major power failure, severe winter storm, fire, etc. 2. There are several major transportation routes in the Rolla area that will be used in an evacuation of the general population. Major highways include: I-44, U.S. 63, MO 72 (see Appendix 4 to this Annex).. 3. Special facilities such as the hospital, nursing homes, schools, day care centers, county jail, etc., will require special planning consideration in this annex. (See Appendix 2 to this Annex.) B. Assumptions 1. In almost every emergency situation requiring evacuation, a number of people will evacuate on their own decision. 2. It can be anticipated that the majority of persons will receive and follow the evacuation instructions. However, a certain portion of the population will not get the information, will not understand it, or purposely not follow directions. 3. Panic by evacuees will not be a problem as long as adequate information is furnished by the government. III. CONCEPT OF OPERATIONS NOTE: The time frames for performing these actions are listed in parentheses. A. The ultimate responsibility for ordering an evacuation rests with local government; therefore, it should only be implemented by, or with the approval of, the chief elected City of Rolla EOP J-116 December 2003

117 official (or a designated successor) of the city. (RESPONSE) B. In some situations when time is important, the chief law enforcement or fire official at the scene can initiate an evacuation. (An example here is a hazardous materials incident.) (RESPONSE) C. Evacuations will be the responsibility of the City of Rolla. Phelps County will provide assistance upon request. (RESPONSE) D. Evacuation will be primarily by family groups using privately owned vehicles. Transportation will be provided for those persons without automobiles. (PREPAREDNESS or RESPONSE) E. During an evacuation, close coordination will be maintained with all the emergency support functions (i.e., Reception and Care shelter, Law Enforcement site security, Resource and Supply transportation, etc.). (RESPONSE) F. The duration of the evacuation will be determined by the chief elected official of the affected jurisdiction based on technical information furnished by the EOC Direction and Control Staff and various supporting agencies. (RESPONSE) G. Institutions requiring special care or attention such as the hospital, nursing homes, etc., must be identified and special provisions made for them during an evacuation (Appendix 2 lists these facilities): (PREPAREDNESS or RESPONSE) 1. Patients/residents will either be released to their immediate family where possible or relocated to other facilities. 2. Staff personnel/nurses may be required to accompany the patients to their destination along with necessary medication, special equipment, etc. 3. Transportation will be provided to those facilities which have none. 4. Some facilities may remain operational with reduced staffs to care for those who cannot evacuate and/or to provide services to essential workers in the area. H. Special facilities such as schools, county jail, juvenile center, and day care centers will require special planning consideration also. Evacuation operations will be handled by the staff of each facility according to established procedures. Outside assistance will provide support as necessary (i.e., transportation). (PREPAREDNESS and RESPONSE) I. Staging areas and pickup points will be identified to provide transportation for individuals without private automobiles or other means of transportation (see Appendix 3 to this Annex). A limited number of people in Rolla do not have a vehicle available and will need transportation. (PREPAREDNESS or RESPONSE) City of Rolla EOP J-117 December 2003

118 J. Reentry into the evacuated area will begin after the area has been declared safe by local, state, and/or federal officials. This includes advising evacuees on what to do to re-enter the evacuated area (i.e., return routes to use, boil water instructions, procedures for turning on gas, etc.). Coordinate with the Public Information Officer for release of information. (RESPONSE and RECOVERY) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization A diagram of the evacuation function is shown in Appendix 1 to this Annex. B. Responsibilities 1. The chief elected official is responsible for ordering an evacuation. 2. Coordination and control of evacuation operations in Rolla will be the responsibility of the Police Chief. The Evacuation Coordinator will advise their chief elected official on all evacuation activities. Specific tasks include: a. Identify the known risk areas to be evacuated and the rationale for their evacuation (see appendices to this annex). b. Identify population groups or facilities requiring special assistance in an evacuation and the methods to evacuate them (such as the hospital, nursing homes, senior citizens, persons who are visually or mobility impaired or medically dependent, etc.). c. Identify and make agreements with private organizations that can facilitate evacuations (i.e., service stations, garages, bus companies, etc.). Coordinate with Resource and Supply. d. Develop contingency plans that provide for potential impediments to evacuation (physical barrier, time constraints, lack of transportation resources, etc.). Consider road conditions, bridge restrictions (size, weight), etc., of the designated evacuation route(s). 3. The Law Enforcement Coordinator will support evacuation operations. Specific tasks include: a. Traffic control. b. Site security in the evacuated area. c. Patrol evacuation routes (i.e., assist stranded motorists) 4. The Fire and Rescue Coordinator will support evacuation operations as follows: City of Rolla EOP J-118 December 2003

119 a. Advise officials regarding hazardous materials incidents. b. Initiate and/or assist with evacuation of the risk area.. 5. The Phelps County Sheriff will be responsible for the evacuation of prisoners from the County Jail. 6. The Reception and Care Coordinator will provide for those evacuees who need shelter, feeding, etc. (see Annex L). 7. The Resource and Supply is responsible for the coordination of public transportation resources for use in an evacuation. Transportation will be furnished by the local school districts (see Annex G). 8. The Emergency Public Information Officer is responsible for the dissemination of information and instructions to the public regarding evacuation procedures (see Annex C). V. DIRECTION AND CONTROL A. All evacuation operations will be coordinated through the EOC when activated. B. Should the order come to evacuate the entire city, operations will be controlled from a nearby safe location. VI. CONTINUITY OF GOVERNMENT A. Line of succession - Evacuation Coordinator 1. City of Rolla a. Police Chief b. Line of succession according to departmental SOG s. B. Lines of succession for the agencies supporting evacuation operations will be according to the standard operating guidelines established by each. VII. ADMINISTRATION AND LOGISTICS A. Each jurisdiction is responsible for the procurement of its own essential supplies needed for evacuation operations, through emergency procurement channels. The Resource and Supply Coordinator will provide support B. Requisition of privately-owned property will be in accordance with the provisions of Chapter 44, RSMo. C. All city-owned transportation will be utilized to evacuate people and relocate essential City of Rolla EOP J-119 December 2003

120 resources to the reception area. Formal arrangements for outside resources should be made. Transportation resources available for evacuation include: 1. City government resources (i.e., public works vehicles) 2. School buses 3. Church buses 4. Trucking firms 5. Recreation/shuttle buses (i.e., OATS) APPENDICES 1. Evacuation Diagram 2. Facilities Requiring Special Consideration If Evacuated 3. Staging Areas for Evacuation 4. Transportation/Evacuation Routes in Rolla 5. Record of Evacuation (form) 6. Hazardous Materials Evacuation 7. Flood Evacuation City of Rolla EOP J-120 December 2003

121 Appendix 1 to Annex J EVACUATION DIAGRAM DIRECTION AND CONTROL Federal and State Agencies EVACUATION Evacuation Coordinator Reception and Care Law Enforcement Resource and Supply Emergency Public Information Private Agencies Support from private agencies such as the Red Cross, churches, public schools, etc., will enhance evacuation operations (i.e., assisting with sheltering, providing transportation, etc.). City of Rolla EOP J-121 December 2003

122 Appendix 2 to Annex J FACILITIES REQUIRING SPECIAL CONSIDERATION IF EVACUATED A. Hospital Beds Phelps County Regional Medical Center 1000 W. 10 th St., Rolla B. Nursing Homes/Residential Care Facilities 1. Heritage Park Skilled Care 1200 McCutchen Drive, Rolla Lea s Haven Nursing Home 803 E. 12 th Street, Rolla Parkside Assisted Living 1700 E. 10 th Street, Rolla Phelps County Regional Medical Center 1000 W. 10 th Street, Rolla Presbyterian Manor at Rolla 1200 Homelife Plaza, Rolla Rolla Manor Care Center 1800 White Columns Road, Rolla Rosewood Residential Care Hanley Drive, Rolla C. Schools & Universities Students 1. Rolla 31, 708 N. Main St., Rolla Rolla Sr. High, 900 Bulldog Run Rolla Technical Inst., 1304 E. 10 th St Rolla Technical Ctr., 500 Forum Dr Rolla Jr. High, 1360 Soest Road Rolla Middle, 1111 Soest Road Col. John B. Wyman Elem., 402 Lanning Ln Mark Twain Elem., 681 Salem Ave Harry S. Truman Elem., 1001 E. 18 th St University of Missouri-Rolla, Parker Hall (Admin.) City of Rolla EOP J-122 December 2003

123 D. Day Care Centers/Group Homes (Homes with a capacity of 10 or less are not listed) 1. All God s Children, 401 Cedar Street, Rolla Cornerstone School, 1026 Kingshighway, Rolla Early Childhood Development Center, 402 Lanning, Rolla First Baptist Church, 801 N. Cedar St, Rolla First Presbyterian Preschool, 919 E. 10 th St, Rolla First United Methodist Church, 803 Main St, Rolla Greentree Learning Center, 800 Greentree Rd, Rolla Happy Hours Day Care, 1020 Kingshighway, Rolla McCormack, Tiffany, 1412 Heller St, Rolla Miss Jeannie s Child Care, 601 E. 5 th St, Rolla Rolla Head Start Center, 1811 E. 10 th St, Rolla Salem Avenue Baptist, 1501 E. Hwy. 72, Rolla Victory Christian Day Care, 550 Blues Lake Pkwy, Rolla E. Other Special Facilities 1. Phelps County Jail, Rolla - The Phelps County Sheriff s Department will be responsible for implementing and controlling any evacuation of this facility. 2. Regional Center For Developmentally Disabled 105 Fairgrounds Road, Rolla Gingerbread House 1010 Fairgrounds Road, Rolla City of Rolla EOP J-123 December 2003

124 Appendix 3 to Annex J STAGING AREAS FOR EVACUATION The nature and location of the emergency situation will determine what facilities and/or locations will be used. These facilities may be used for the following purposes: 1. pickup point for people who need transportation 2. receive, assemble and distribute equipment and supplies for immediate use 3. mobilization center to preposition resources for further deployment The public schools (see Appendix 2 to this Annex) as well as churches, community buildings and large parking lots will provide more than an adequate number of staging areas throughout the City of Rolla. The following facilities represent centrally located, easily accessible, collection points for city residents. Which sites to be used would be determined by the situation and prior agreement between the facility/school district and local government. Additional facilities may need to be selected depending upon the area affected. A. Rolla Rolla Sr. High, 900 Bulldog Run Rolla Technical Inst., 1304 E. 10 th St. Rolla Technical Ctr., 500 Forum Dr. Rolla Jr. High, 1360 Soest Road Rolla Middle, 1111 Soest Road Col. John B. Wyman Elem., 402 Lanning Ln. Mark Twain Elem., 681 Salem Ave. Harry S. Truman Elem., 1001 E. 18 th St. City of Rolla EOP J-124 December 2003

125 Appendix 4 to Annex J TRANSPORTATION/EVACUATION ROUTES IN ROLLA Highways I-44, U.S. 63, MO 72 Rail Lines Burlington Northern Santa Fe Pipelines Koch Pipe Line Mo. Gas Company Mo. Public Service City of Rolla EOP J-125 December 2003

126 Appendix 5 to Annex J RECORD OF EVACUATION Date Area Notification Personnel Time Started/Ended / Time Address Name of Person Notified Comments City of Rolla EOP J-126 December 2003

127 Appendix 6 to Annex J HAZARDOUS MATERIALS EVACUATION I. PURPOSE Provide for the orderly and coordinated evacuation of those people in Rolla whose health and/or lives are endangered as a result of accidental exposure to hazardous materials. Such exposure could result from either a mishap involving transport or the accidental release of such materials from a fixed facility. II. SITUATION AND ASSUMPTIONS A. Situation 1. The City of Rolla is exposed daily to hazardous materials being transported across its highways, rail lines and pipelines that transverse the city. See Appendix 4 to this Annex for a map identifying transportation routes. B. Assumptions a. Highways: I-44, U.S. 63, MO 72 b. Rail Lines: Burlington Northern Santa Fe c. Pipelines: Koch Pipe Line, Missouri Gas Company, Missouri Public Service 1. One of every ten motor vehicles is engaged in the transport of hazardous materials. 2. Hazardous materials incidents may occur without any other emergencies being involved, such as an accidental release resulting from the structural failure of a container or a leaking valve. 3. Such incidents could pose a significant threat to the health and safety of response personnel, as well as others in the immediate area. III. EVACUATION RESPONSE PROCEDURE A. If no evacuation is required: 1. Secure the area. Since law enforcement personnel are able to respond quickly, they would cordon off the affected area. 2. Determine the level of hazardous materials response required to handle the City of Rolla EOP J-127 December 2003

128 situation. Notify appropriate response agencies. 3. Alert other departments/agencies. Other local governmental units such as fire, water, sewer, and street departments should be informed of the situation. Also, notify Missouri's Department of Natural Resources (DNR), and CHEMTREC if necessary. B. If evacuation is required and an order is made to evacuate: 1. Designate the area to be evacuated. This information should be as clear and concise as possible in order to aid those who are assisting in the evacuation as well as for those being evacuated. 2. Establish perimeter security. The purpose is to limit or prohibit entry into the affected area. 3. Activate an emergency shelter plan if necessary. Many evacuees will stay with friends or neighbors for short periods of time; if duration is longer, the affected community should be relocated and it would become necessary to prepare evacuation facilities/centers for long-term occupancy. (See Annex L, Reception and Care.) 4. Notify affected persons. All persons within the affected area must be contacted. This is best accomplished on a door-to-door basis, use of loud speakers, or by government-manned telephones, depending upon the situation. Records should be kept of location of homes/buildings visited, times and dates, and results of attempted visits. (See Appendix 5 to this Annex.) 5. Return of affected persons. Once the area is declared safe, a public information program should so inform evacuees when to return, what to expect upon return (i.e., how to turn utilities back on, etc.), and how to request additional information. Also, local government should warn the citizens of other related hazards so as to alert them to changes in their environment. City of Rolla EOP J-128 December 2003

129 Appendix 7 to Annex J FLOOD EVACUATION I. PURPOSE Provide for the orderly and coordinated evacuation of people from those areas which are vulnerable to slow developing flooding and flash flooding. II. SITUATION AND ASSUMPTIONS A. Situation 1. The City of Rolla is composed of several water systems. (see Basic Plan, Appendix 5, Attachment B for additional information). B. Assumptions 1. Floods are generally caused by rainstorms lasting several days and moving northeastward across the area and occur frequently from March to July. 2. Floods may occur as two distinct types of flooding or may occur singly or in combination. The types are commonly referred to as backwater and headwater flooding. 3. Local authorities will take immediate steps to warn and evacuate citizens, alleviate suffering, protect life and property, and commit available resources before requesting assistance from the next higher level of government. III. NATIONAL FLOOD INSURANCE PROGRAM A. The National Flood Insurance Program (NFIP) is in effect in Rolla and several of the communities. Flood maps are also available for these jurisdictions with the exception of Doolittle and Edgar Springs (their maps have been rescinded). The maps delineate the flood areas and thus show where evacuation would be likely should unfavorable weather conditions persist. B. Due to the quantity and size of flood maps available for Rolla, they are not reproduced in this plan. Copies are available through the Public Works Director at City Hall. IV. INITIAL EVACUATION RESPONSE A. Receive warning The National Weather Service, through a monitoring and warning system, is able to give advanced notice of gradual flooding hours and even days before it results in serious loss of City of Rolla EOP K-129 December 2003

130 life and property. 1. The National Weather Service also may issue a Flash Flood Watch which means heavy rains may result in flash flooding in a specified area. Residents should be alert and prepared for the possibility of a flood emergency which may require immediate action. 2. The National Weather Service also may issue a Flash Flood Warning which means flash flooding is occurring or is imminent in a specified area. Residents should move to safe ground immediately. B. Notify public V. EVACUATION It is the joint responsibility of the National Weather Service and/or the local government entity to issue a warning via radio, television, etc. Early warning, if possible, would enable those in flood hazard areas to move or safeguard their property, thus simplifying evacuation should it become eminent. A. Designate the flood hazard area to be evacuated. Use the flood hazard maps for street description and to determine areas to be evacuated. B. Establish a perimeter security. The purpose is to limit access to looters and sightseers, but to allow egress by victims. C. Establish shelter areas/relief services for victims. It must be decided when to open such facilities and where they should be located. Location of shelter areas and assistance in the form of food and clothing could be supplied by the Lamb House, Red Cross, etc. D. Notify affected persons. If early warning is not effective, all remaining persons within the designated flood area must be contacted. This is best accomplished on a door-to-door basis, loud speakers on patrol cars, or government-manned telephones. A method to record location of visits, times, dates, and results of attempted visits should be devised. (See Appendix 5 to this annex.) E. Return of flood victims. Once the flood waters recede, a public information program should so inform the evacuees when to return, what to expect upon return (i.e., how to turn the utilities back on, how to purify water, etc.) and of services being offered by local government, such as pumping basements and debris removal. Also, local government would warn of other related hazards so persons would be alert to changes in their environment. City of Rolla EOP K-130 December 2003

131 ANNEX K IN-PLACE PROTECTIVE SHELTER I. PURPOSE The purpose of this annex is to enhance the ability of the City of Rolla to protect residents in or near their homes when an incident has occurred with little or no warning and/or it would not be safe for residents to leave their current locations. This annex also lends guidance on providing residents with public shelter near their homes, if time allows for movement. II. SITUATION AND ASSUMPTIONS A. Situation 1. In the event of a natural or technological disaster, in-place protective shelter will provide essential shelter to the public in an area near their residence. In-place shelter will be used to protect residents from a tornado, earthquake, or hazardous materials incident when evacuation is not an appropriate action. 2. In some disaster situations such as a tornado, local government has a very limited role in providing protection to its residents. In cases such as this, proper warning and immediate sheltering instructions are essential. B. Assumptions 1. City officials will determine the best option for ensuring the safety of the public and will take action to implement that strategy. 2. Officials will advise the public on what protective actions to take. III. CONCEPT OF OPERATIONS NOTE: The time frames for performing these actions are listed in parentheses. A. The two options for protecting the population are evacuation and shelter. City and officials will implement one or the other or possibly both options, depending on the best available estimate of the disaster situation. (PREPAREDNESS) 1. Evacuation will be considered based on the conditions at the selected destination and any risk of exposure to the disaster agent while in route. Evacuation operations are discussed under Annex J. 2. Sheltering in place will depend on the relative protection from potential disaster agents provided by the available residential, commercial, and City of Rolla EOP K-131 December 2003

132 recreational structures in the community. See Appendix 1 to this Annex for additional information. B. If people are displaced (evacuated) from their homes by the disaster situation, temporary housing and mass care must be provided. Reception and Care operations are discussed under Annex L. (PREPAREDNESS, RESPONSE, and RECOVERY) C. City officials will develop and maintain the capability to provide protective shelter for the population in any situation for which such action is appropriate. (PREPAREDNESS) D. Special facility populations must be identified. In-place shelter may be the only available option for these facilities (see Appendix 2 to Annex J for listing of special facilities). (PREPAREDNESS or RESPONSE) E. Shelter facilities suitable to protect people from the assumed risk conditions should be pre-identified (i.e., tornado shelter, fallout shelter, etc.). (PREPAREDNESS) F. Emergency public information materials should be developed and distributed to the public to educate them on what to expect and prepare for. Public information must also be available to the news media for broadcast (i.e., Emergency Alert System). See Appendix 2 to this Annex as well as Annex C for further information. (PREPAREDNESS) IV. ORGANIZATION AND RESPONSIBILITIES A. The Emergency Management Director has the primary responsibility for In-Place Protective Shelter. Specific tasks include: 1. Identify shelter and warning procedures in the event of a tornado (see Annex L for shelter, Annex B for warning). 2. Develop a system and procedures for evaluating the evacuation and in-place shelter options in the event of a large-scale hazardous materials spill or release. In a hazardous materials situation the Incident Commander will identify the need to shelter in-place (or evacuate) and advise the In-Place Shelter Coordinator. 3. Develop and maintain an in-place protective shelter system to protect the residents from the effects of a nuclear weapon detonation (see Appendix 1 to this Annex). B. The Communications and Warning Coordinator will assist with warning the public. C. The Reception and Care Coordinator will assist with shelter and feeding operations City of Rolla EOP K-132 December 2003

133 if appropriate. D. The Incident Commander will assist/advise the Emergency Management Director concerning hazardous materials incidents. E. The Public Information Officer will assist with notification of the public through the news media. V. DIRECTION AND CONTROL A. A disaster or potential disaster that generates a requirement for protecting people from a harmful environment will activate the EOC. The In-Place Shelter Coordinator is a member of the EOC staff. B. Situation analysis, planning, policy making, coordination, and ultimate direction and control for in-place protective shelter will be carried out from the EOC if activated. VI. CONTINUITY OF GOVERNMENT The line of succession for the In-place Shelter Coordinator will be through their respective Emergency Management Director (see section VI of the Basic Plan). VII. ADMINISTRATION AND LOGISTICS Procurement of necessary supplies will be accomplished through normal acquisition channels and coordinated with the Resource and Supply Coordinator (see Annex G) when necessary. APPENDICES 1. City of Rolla In-Place Shelter Organizational Chart 2. All Hazard In-Place Shelter Guidance City of Rolla EOP K-133 December 2003

134 Appendix 1 to Annex K CITY OF ROLLA IN-PLACE SHLETER ORGANIZATIONAL CHART Mayor Troop I, MSHP Emergency Management Director In Place Shelter Support City Departments Local Private Agencies County Resources State Resources Federal Resources City of Rolla EOP K-134 December 2003

135 Appendix 2 to Annex K ALL-HAZARD IN-PLACE SHELTER GUIDANCE (excludes nuclear attack) The following information should be formulated into public information brochures and distributed to all residents prior to an emergency situation requiring in-place shelter. Warning for these hazards should be accomplished in accordance with Annex B. Information should be provided to the local media for broadcast during an emergency and a public awareness program should be developed to encourage residents to keep emergency supplies on hand and develop a family disaster plan. Pets and animals also need to be considered. TORNADO If a tornado warning is issued and time does not permit residents to travel to public shelters, the best protection during a tornado is to quickly go to the lowest level in the building. The following protective actions should be relayed to the public: DURING A TORNADO, THE SAFEST PLACE TO BE IS IN THE BASEMENT UNDER SOMETHING STURDY. IF THERE IS NO BASEMENT, SEEK SHELTER IN A SMALL INTERIOR ROOM IN THE MIDDLE OF THE BUILDING, SUCH AS A CLOSET OR BATHROOM. STAY AWAY FROM OUTSIDE DOORS AND WINDOWS. REMAIN IN SHELTER UNTIL THE ALL CLEAR IS GIVEN FROM AUTHORITIES. City of Rolla EOP K-135 December 2003

136 HAZARDOUS MATERIALS INCIDENT If evacuation cannot be accomplished prior to the formation/arrival of a toxic cloud, advising residents to stay indoors and reduce the air flow into these buildings may be the most effective protective action. The following protective action instructions should be relayed to the public: TO REDUCE THE POSSIBILITY OF TOXIC VAPORS ENTERING YOUR HOME: TURN OFF ALL VENTILATION SYSTEMS, INCLUDING FURNACES, AIR CONDITIONERS, FANS, AND VENTS. SEAL ALL ENTRY ROUTES AS EFFICIENTLY AS POSSIBLE. CLOSE AND LOCK WINDOWS AND DOORS. SEAL GAPS UNDER DOORS AND WINDOWS WITH WET TOWELS AND THICK TAPE. SEAL GAPS AROUND AIR CONDITIONING UNITS, BATHROOM AND KITCHEN EXHAUST FANS, STOVE AND GRILL VENTS, AND DRYER VENTS WITH TAPE AND PLASTIC SHEETING. CLOSE ALL FIRE PLACE DAMPERS. CLOSE AS MANY INTERNAL DOORS AS POSSIBLE. IF AUTHORITIES WARN OF EXPLOSION, CLOSE ALL DRAPERIES, CURTAINS, AND SHADES; STAY AWAY FROM WINDOWS. BUILDING SUPERINTENDENTS SHOULD SET ALL VENTILATION SYSTEMS AT 100% RECIRCULATING SO THAT NO OUTSIDE AIR IS DRAWN INTO THE STRUCTURE. IF YOU SUSPECT THAT GAS OR OTHER VAPORS HAVE ENTERED YOUR BUILDING, TAKE SHALLOW BREATHS THROUGH A PIECE OF CLOTH OR TOWEL. REMAIN IN PROTECTED, INTERIOR AREAS OF THE BUILDING WHERE TOXIC VAPORS ARE REDUCED UNTIL YOU ARE INSTRUCTED TO DO OTHERWISE. City of Rolla EOP L-136 December 2003

137 ANNEX L RECEPTION AND CARE I. PURPOSE This annex establishes an organization and procedures to provide for the temporary reception and care of people displaced or evacuated from their residence in an emergency. II. SITUATION AND ASSUMPTIONS A. Situation 1. Potential disasters that could cause the need for reception and care activities in Rolla include flooding (see Annex J) and hazardous materials incidents (see Annexes H and J). Other potential situations could cause the displacement of people such as a tornado, major power failure, or natural cover fire. 2. Facilities are available in Rolla to temporarily shelter and feed those persons evacuated or displaced by an emergency or disaster (see Appendix 3 to this Annex). 3. The American Red Cross (ARC) has been tasked by the federal government to assist local governments with reception and care activities. The local ARC office in Rolla maintains a list of suitable public shelters, as well as, letter of agreement with the shelter owners (see Appendix 2 for ARC contact point). B. Assumptions 1. Affected persons will respond as directed by local government officials. 2. Some evacuees will be cared for by friends or relatives. 3. All persons or groups who control or own potential shelters will cooperate and permit use of their facilities. 4. Assistance by relief agencies along with assistance from outside the city will be available. III. CONCEPT OF OPERATIONS NOTE: The time frames for performing these actions are listed in parentheses. A. Relocation/evacuation will take place either by order of the chief elected official or spontaneously as a result of the impending situation. (RESPONSE) City of Rolla EOP L-137 December 2003

138 B. Reception and Care operations will be directed and controlled by the City Reception and Care organization. Operations will be directed and coordinated from the EOC, if activated, or a facility designated at the time reception and care becomes necessary. (RESPONSE) C. Support to Reception and Care operations will be provided by other city departments/agencies as required. Such support would include, but not necessarily limited to the following: (RESPONSE) 1. Monitor reception and care operations and provide coordination. 2. Assist in locating and opening shelters. 3. Resource assistance. D. Coordination between agencies and organizations will be maintained utilizing all available communications systems. (RESPONSE) E. Shelters to be used will be selected and prepared for occupancy as necessary. The public will be advised by all available media of shelter locations (see appendices to this annex for list of shelters, their location and person to contact). (PREPAREDNESS) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization A diagram of the Reception and Care function is shown in Appendix 1 to this Annex. B. Responsibilities 1. Coordinating Reception and Care operations for Rolla will be the responsibility of the Phelps County Family Support Division and Children s Division with support from the Phelps-Pulaski Chapter of the American Red Cross. Specific tasks include: a. Develop plans and procedures to ensure a capability for: (1) reception/registration (2) shelter (3) mass feeding b. Maintain listing of potential shelters and mass feeding sites. Include their location, capacity, mass feeding capabilities, ownership, and person to contact (see Appendix 3 to this Annex). c. Identify appropriate lodging/shelter facilities for population groups that require special assistance (i.e., institutionalized, handicapped/disabled persons, etc.). City of Rolla EOP L-138 December 2003

139 d. Train shelter managers and staff. e. Assign and manage reception and care center teams for each shelter opened to the public. f. Recruit and enlist organized groups (church, civic, fraternal, etc.) to assist with reception and care activities. g. Maintain registration procedures and forms (see Appendix 4 to this Annex). 2. The Resource and Supply Coordinator will assist with shelter supplies and other resources (i.e., food, clothing, bedding, etc.). 3. The Health and Medical Coordinator will assist with medical care and public health measures in the shelters. 4. The Law Enforcement Coordinator will provide security at the reception centers, lodging/feeding facilities, and emergency shelters. 5. The Fire and Rescue Coordinator will provide fire protection in public shelters. 6. The Public Information Officer will disseminate information and instructions to the public regarding reception and care activities. 7. The Public Works Coordinator will identify reception and care facilities that are safe to use (i.e., inspect facilities in a post-earthquake environment). 8. The Salvation Army, American Red Cross, Ministerial Alliances, etc., will support registration, shelter and feeding operations in the City of Rolla. V. DIRECTION AND CONTROL A. Direction and control of Reception and Care operations will vary according to the extent of the disaster or emergency situation. In a large scale disaster, direction and control will be carried out from the EOC (see Annex A). B. In a limited disaster or emergency situation, Reception and Care operations will be controlled from normal day-to-day office locations if possible, or at a site designated at that time. C. All requests for assistance will be made by the EOC Direction and Control staff. VI. CONTINUITY OF GOVERNMENT City of Rolla EOP L-139 December 2003

140 A. Line of Succession - Reception and Care Coordinator 1. City of Rolla - The line of succession will be through Director of the Phelps County Family Support Division and Children s Support Division B. Lines of succession to the agencies supporting reception and care operations will be according to the procedures and normal lines of succession established by the respective departments. C. Records of actions taken and resources expended will be maintained in the EOC, if activated. VII. ADMINISTRATION AND LOGISTICS A. The Reception and Care Coordinator will complete the necessary forms and compile information to provide a record of: 1. shelters used 2. name of shelter owner/operator 3. number of people sheltered 4. number of meals served 5. supplies ordered/received 6. receipts for all goods obtained 7. any damage to shelters 8. public information releases B. Procedures should be developed for using these forms and for compiling them at the EOC. Appendix 4 to this Annex provides a sample shelter registration form. C. If possible, procurement of necessary supplies will be accomplished through normal acquisition channels and coordinated with the Resource and Supply Coordinator (see Annex G). APPENDICES 1. Reception and Care Diagram 2. Reception and Care Resources 3. Reception and Care Facilities 4. Shelter Registration Form City of Rolla EOP L-140 December 2003

141 Appendix 1 to Annex L RECEPTION AND CARE DIAGRAM DIRECTION AND CONTROL State and Federal Agencies RECEPTION AND CARE Reception and Care Coordinator Support Agencies Family Support Division Children s Division Ministerial Alliance Red Cross Salvation Army Civic Organizations Public Schools Reception/Registration Shelter Feeding Reception and Care operations will depend largely upon the cooperation of shelter owners and various religious, civic, and volunteer organizations. City of Rolla EOP L-141 December 2003

142 Appendix 2 to Annex L RECEPTION AND CARE RESOURCES A. Phelps-Pulaski County Chapter - American Red Cross 200 N. Main, Rolla B. Phelps County Family Support/Children s Division 1111 Kingshighway, Suite A, Rolla C. Central Missouri Area Agencies on Aging 1121 Business Loop 70 E., Suite 2A, Columbia D. The Salvation Army 900 Jefferson Street, Jefferson City E. Missouri Voluntary Organizations Active in Disasters (MOVOAD) SEMA Statewide Volunteer Coordinator, Jefferson City E. Churches/Ministerial Alliances F. Civic Organizations City of Rolla EOP L-142 December 2003

143 Appendix 3 to Annex L RECEPTION AND CARE FACILITIES The following facilities are suitable as potential lodging and mass feeding sites if reception and care operations are implemented in the City of Rolla due to a natural disaster situation (flooding, tornado, etc.). Special shelter facility requirements will include: 1. Shelter agreements must be negotiated with shelter owners for use of the facility. The Phelps-Pulaski County Red Cross (ARC) can assist local governments with shelter and feeding activities. The local ARC office in Rolla maintains a list of suitable public shelters, as well as, letter of agreement with the shelter owners (see Appendix 2 to this Annex for the ARC contact point). 2. Identify facilities that are handicapped accessible (denoted below by an asterisk * ). 3. Pets will not be allowed in the shelter facility (only service animals). See Annex M, Appendix 2 for a list of veterinary clinics to use for sheltering animals. Facilitv/Address Seats Burners Rolla Towers Forum Drive University Center W. Main St. Thomas Jefferson Hall W. 18th St. Royl Dining Hall W. 10th St. Phelps Co. Hospital W. 10th St. Mark Twain Elem. School Salem Ave. Autos of Yesteryear Hwy. 63 North Presbyterian Church E. 10th St. City of Rolla EOP L-143 December 2003

144 Harry S. Truman School th St. Sirloin Stockade Martin Springs Dr. Newman Center Main City of Rolla EOP L-144 December 2003

145 Appendix 4 to Annex L SHELTER REGISTRATION FORM Total with family: FAMILY NAME HOME ADDRESS TELEPHONE NO. FIRST NAMES AGE SEX OCCUPATION OTHER SKILLS DISABILITIES 1. Head of family or single person 2. Others SHELTER ASSIGNMENT: SHELTER ADDRESS: TELEPHONE NO.: City of Rolla EOP M-145 December 2003

146 ANNEX M HEALTH AND MEDICAL I. PURPOSE This annex establishes an organization and procedures to provide needed health and medical services following a disaster of any type. II. SITUATION AND ASSUMPTIONS A. Situation 1. There is one hospital located in Rolla - Phelps County Regional Medical Center (see Appendix 2 to this Annex). The hospital has developed emergency plans in accordance with state and federal regulations. Such plans are tested and exercised regularly. 2. There are also a number of medical facilities in the counties and cities surrounding the city of Rolla. Major hospitals and trauma centers are located in Jefferson City, Columbia, Springfield and St. Louis that could augment health and medical activities in Rolla (see Appendix 2 to this Annex). 3. Public health for Rolla is the responsibility of the Phelps-Maries County Health Department located in Rolla. They deal with problems such as communicable disease, environmental sanitation problems, contamination of food and water, and other health matters. Phelps County is supported by Missouri Department of Health and Senior Services (DHSS) and Center for Emergency Response and Terrorism (CERT). 4. Ambulance service for Rolla is provided by the Phelps County Regional Medical Center and the St. James Ambulance District. Dispatching is provided through the Central 911 Dispatch Center in Rolla. There are a number of ambulance services in the counties and cities surrounding Rolla that can support emergency capabilities in a major incident. Verbal and in some cases written mutual aid agreements are available between the ambulance services and hospitals surrounding Rolla. The ambulance service is responsible for the on-site triage and patient transport 5. The Phelps County Coroner operates from the Phelps County Regional Medical Center in Rolla. The Missouri Funeral Directors Association maintains a regional disaster operations plan (see Appendix 3 to this Annex). 6. Many of the fire department personnel are trained as first responders, EMTs and paramedics to assist the ambulance service. City of Rolla EOP M-146 December 2003

147 7. Each of the health and medical services keeps an internal notification/call-up list for emergencies. 8. Other individuals and agencies, such as the Division of Family Services, local physicians, the American Red Cross and other volunteer organizations may be available to lend assistance in a major medical emergency. B. Assumptions 1. A major disaster will create medical problems beyond the normal day-to-day capabilities of the medical system. 2. Outside assistance is available and will respond when needed. III. CONCEPT OF OPERATIONS NOTE: The time frame for performing these actions is listed in parentheses. A. First responder emergency medical care will be supplied by the ambulance service in most cases and support, if needed, will come from the City/Rural Fire Departments/Districts or the law enforcement services. (RESPONSE) B. All medical units responding to an emergency call will be dispatched as described above in the Situation and Assumptions section. If the magnitude of the emergency increases, the dispatching of emergency vehicles would be coordinated through the EOC of the affected area (see Annex A, Direction & Control). (RESPONSE) C. Requests for outside medical assistance need not go through the EOC ( unless it is to the state or federal government) but should be reported to the EOC immediately after they are made. The local hospital and health department will maintain control over their internal operations. (RESPONSE) D. If evacuation becomes necessary, the patients/residents in the nursing homes and other health care facilities must be moved (see Annex J, Section III-G). Medical care will be continued for those that cannot be evacuated. (RESPONSE) E. Emergency clinics will be set up and operated if necessary. These facilities can provide medical services for essential workers in the hazardous area following the evacuation of the general population. (RESPONSE) F. Immediately following the initial emergency medical care, public health and mortuary services will have the priority on resources. (RESPONSE) G. Appropriate health and medical information will be reported to the EOC (casualties, damage observations, evacuation status of health facilities, chemical exposure, etc.). (RESPONSE) City of Rolla EOP M-147 December 2003

148 H. In the event of a hazardous materials incident, the health and medical services will assist the Incident Commander or the EOC staff as needed. It is recommended that health and medical personnel receive, at a minimum, awareness level hazardous materials training. See Annex H for additional information. (PREPAREDNESS and RESPONSE) City of Rolla will use the Rolla HAZMAT Team in decontaminating injured individuals that have been radiologically or chemically contaminated. Injured individuals would be transported to the appropriate medical facility. (RESPONSE) J. Identification and control of communicable disease is the responsibility of the Phelps/Maries County Health Department. The Health Department maintains a passive and active surveillance system. The Phelps County Health Department (PCHD) communicates disease rates on a routine basis to the region and state. In the event of a suspected bioterrorism event or an excessive rate of disease, the Health Department will additionally notify Center for Emergency Response and Terrorism (CERT) as well as increase active surveillance with all providing entities. (RESPONSE) K. PCHD will make contact with the Center for Emergency Response and Terrorism (24- hour phone number ) under the Department of Health and Senior Services upon suspicion that a bioterrorism event may be occurring to request guidance and assistance in formulating the proper local public health response. (RESPONSE) 1. The LPHA and CERT will discuss when and who should contact the bioterrorism FBI Special Agent ( ). 2. The LPHA will discuss with CERT how any patient specimens or evidentiary samples will be transported to the DHSS State Lab in Jefferson City in accordance with the MOU between the FBI and DHSS dated October 28 th, IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization A diagram of the health and medical function is shown in Appendix 1 to this Annex. B. Responsibilities 1. Coordination of the Health and Medical services for the City of Rolla will be the responsibility of the Phelps County Regional Medical Center for acute care and the Phelps County Health Department for communicable disease outbreaks. The line of succession for the Phelps County Health Department is Administrator, Environmental Public Health Supervisor, and Administrative Supervisor. The line of succession for the Phelps County Regional Medical Center is the CEO, Administrator on Call/Nursing Supervisor. Specific tasks include: a. Acute patient care will be the responsibility of the Phelps County Regional Medical Center (or the receiving hospital). Identification and City of Rolla EOP M-148 December 2003

149 pre-acute-phase treatment of communicable disease is the responsibility of the Phelps County Health Department. b. Develop/maintain SOGs to deal with projected health and medical requirements. c. Train health and medical personnel and volunteer augmentees in special procedures (i.e., decontamination). d. Establish contact with hospitals and health departments in neighboring cities and counties. Participate in exercises. e. Identify medical facilities that have the capability to decontaminate injured individuals that have been radiologically or chemically contaminated (see Annex H). f. Review plans for the treatment, to include vaccination and medication, of individuals to prevent the spread of disease. Provide for the distribution of antidotes, drugs, vaccines, etc., if necessary. g. Locate and contact storage places of public health supplies to augment and/or satisfy expanded medical needs. h. Identify clinics, nursing homes, and other facilities (i.e., school gyms) that could be expanded into emergency treatment centers for disaster victims (see Appendix 2 to Annex J). i. Provide for public health services after the disaster (i.e, in reception centers, public shelters, and at the disaster scene). j. Identify personnel that can augment health and medical services such as nurses aides, paramedics, Red Cross personnel, and other trained volunteers. k. Develop procedures to track patients through the healthcare delivery system (i.e., hospital, clinic, shelter, etc.). l. Provide public health information to the City PIO for dissemination to the public. m. Develop/maintain mutual aid agreements with local health and medical services to insure proper coordination. 2. The Phelps County Coroner will be responsible for the following: a. Develop/maintain emergency mortuary plans and procedures. Coordinate City of Rolla EOP M-149 December 2003

150 with the Missouri Funeral Directors Association (see Appendix 3 to this Annex). b. Provide list of deceased. c. In the event death is caused by a communicable disease, the Phelps County Coroner will consult with the Phelps/Maries County Health Department for management of the remains. 3. The Administrator of the Phelps-Maries County Health Department will be responsible for public health matters, to include health education. 4. The ambulance services will be responsible for: a. initial triage (establish/maintain triage coding system) b. emergency medical treatment c. patient transport. 5. Fire department/district personnel will assist the ambulance services as first responders. 6. The Ministerial Alliances, Red Cross, Salvation Army, etc., will assist with mental health support, including crisis counseling, to disaster victims, emergency response personnel, and volunteers. 7. Medical supplies will be the responsibility of the responding agency. The Resource and Supply Coordinator will provide support as needed (see Annex G). V. DIRECTION AND CONTROL A. Coordination of health and medical operations will occur at the EOC, if activated. The Health and Medical Coordinator, hospital administrator for acute care requirements and Health Department administrator for communicable disease outbreak, are members of the EOC staff. Each operating agency/organization mentioned above will provide a representative at the EOC to coordinate their activities. B. The EOC will not interfere with the internal operations of the area hospital or health department, but will provide support as required. C. Decisions to evacuate nursing homes and other health care facilities will be made by the institution staff. The EOC will provide support. VI. CONTINUITY OF GOVERNMENT City of Rolla EOP M-150 December 2003

151 A. Line of Succession - Health and Medical Coordinator 1. City of Rolla a. Administrator, Phelps County Regional Medical Center b. Director, Phelps County Department of Health & Senior Services B. The line of succession for each operating health and medical agency/organization will be as explained in departmental SOGs. VII. ADMINISTRATION AND LOGISTICS A. Health and medical statistics will become very important during emergency periods. Some statistics that should be kept and reported to the EOC are: 1. deaths 2. injuries 3. prophylaxis and vaccinations given 4. blood supply 5. incidence of disease B. Records of hours worked and materials used must be reported to the EOC for use in determining the total cost of the incident/disaster. C. Supply requisitions will be made through normal channels as much as possible, but will be made through the EOC when necessary. APPENDICES 1. Health and Medical Diagram 2. Area Health and Medical Services Attachment A Outside Medical Support Attachment B American Red Cross SOG 3. Phelps County Emergency Mortuary SOG 4. Medication Dispensing Sites 5. Ambulance District Mutual Aid Agreements City of Rolla EOP M-151 December 2003

152 Appendix 1 to Annex M HEALTH AND MEDICAL DIAGRAM DIRECTION AND CONTROL State and Federal Health Agencies Health and Medical Services Coordinator PCRMC for acute care PC DHSS for communicable disease Private Health and Medical Services Medical Clinics Counseling Service Ambulance Services/Districts County Coroner Health Services Phelps County St. James Funeral Homes Missouri Funeral Directors Assn. Phelps County Health Department Southwest District Health Office Hospitals Phelps County Regional Medical Center City of Rolla EOP M-152 December 2003

153 Appendix 2 to Annex M AREA HEALTH AND MEDICAL SERVICES A. Hospitals Phelps County Regional Medical Center 1000 W. 10 th St., Rolla Beds: 232 or B. Ambulance Services 1. Phelps County Regional Medical Center 1000 W. 10 th St., Rolla...Business: Emergency: 911 Personnel: 17 Paramedics, 13 EMTs Ambulances: 4 ALS units 2. St. James Ambulance District 203 Louise St., St. James...Business: Emergency: 911 Personnel: Full/part time: 10 Paramedics, 9 EMTs Ambulances: 2 ALS units, 1 BLS unit C. Health Services 1. Phelps County Health Department Phelps County Courthouse 200 N. Main, Suite G-51, Rolla 2. Southwest District District Health Office W. Elfindale, PO Box 770 MPO Springfield, MO D. Phelps County Coroner County Coroner, Phelps County Courthouse N. Main St., Rolla E. Mortuary Services/Funeral Homes Newburg Teague and Son Funeral Home 242 Main St St. James James & Gahr Mortuaries 117 Seymour St Jones Funeral Home 200 S. Meramec St City of Rolla EOP M-153 December 2003

154 Rolla James & Gahr Mortuaries 1601 Hwy. 72 E Kordes Funeral Home 915 Fairgrounds Null & Son Funeral Home 1010 W Kingshighway F. Missouri Funeral Directors Association (MFDA) 1105 Southwest Blvd., Jefferson City G. Veterinary Hospitals/Clinics/Services 1. Mark Ramey, Rolla Brown Veterinary Clinic, Rolla Animal Health Clinic, Rolla Rolla Animal Hospital, Rolla Tri-County Humane Society E. Springfield, St. James H. Fire Departments (Additional fire department resources listed in Annex F) 1. Doolittle Rural Fire Department Duke Rural Fire Department Edgar Springs Fire Department Newburg Fire Department City of Rolla Fire & Rescue Rolla Rural Fire Protection Association St. James Fire Department I. Rolla Stress Center City of Rolla EOP M-154 December 2003

155 OUTSIDE MEDICAL SUPPORT Attachment A Appendix 2 to Annex M Ambulance Districts North Crawford County Ambulance District (Cuba) (573) Steelville Ambulance District (573) Salem Memorial District Hospital Ambulance Service (573) Iron County Emergency Medical Service (Viburnum) (573) Ozark Central Ambulance District (Belle) (573) Owensville Area Ambulance District (573) Comm-Unity Ambulance District (Meta) (573) Dixon Ambulance District (573) Maries/Osage Ambulance District (Vienna) (573) Osage Ambulance District (Linn) (573) Pulaski County Ambulance District (Waynesville) (573) Texas County Memorial Hospital Ambulance (Houston) (417) Hospitals Breech Medical Center Lake of the Ozarks General Hospital 325 Harwood Ave. 54 Hospital Drive Lebanon, MO Osage Beach, MO (417) (573) Missouri Baptist Hospital Salem Memorial Hospital 757 Sappingtin Bridge Rd. Hwy. 72 North Sullivan, MO Salem, MO (573) (573) Texas County Memorial Hospital 1333 Sam Houston Blvd. Houston, MO (417) Level I Trauma Centers University of MO Hospital Barnes-Jewish Hospital One Hospital Drive Barnes Hospital Plaza Columbia, MO St. Louis, MO (573) (314) St. Louis Children s Hospital One Children s Place St. John s Mercy Medical Center 615 New Ballas Road South City of Rolla EOP M-155 December 2003

156 St. Louis, MO St. Louis, MO (314) (314) St. Louis University Hospital Cardinal-Glennon Children s Hospital 3635 Vista at Grand Blvd S. Grand Blvd. St. Louis, MO St. Louis, MO (314) (314) Air Ambulance Services AirEvac Lifeteam Staff for Life University of Missouri Columbia 1488 West 8 th One Hospital Drive West Plains, MO Columbia, MO E: E: B: B: Cox Air Care Hammons Life Line Cox Health Systems St. John s Regional Health Center 3801 South National 1235 East Cherokee Springfield, MO Springfield, MO E: E: B: B: City of Rolla EOP M-156 December 2003

157 AMERICAN RED CROSS SOG I. PURPOSE Attachment B Appendix 2 to Annex M The purpose of this annex is to outline the organization of the American Red Cross and define its mission for emergency operations during civil emergencies1 either through natural disaster or man-made catastrophe. II. ORGANIZATION This chapter represents the National Organization within Phelps County and has resources to conduct disaster operations autonomously up to the level of five family emergency needs. Beyond hat, the Territorial Field Manager is notified, and a request for national assistance is made as required. Other salaried staff and trained disaster reserves can be readily activated by the national organization as needed in a relatively short time. III. MISSION The American Red Cross is the instrument chosen by Congress to carry on a volunteer system of national and international relief, and to prevent and mitigate suffering caused by disasters. IV. CONCEPT OF OPERATIONS A. Administration The American Red Cross traditionally accepts responsibility for assisting disaster victims in the following categories: 1. Welfare inquiries and information services. 2. Emergency assistance covering food, clothing1 temporary shelter. B. Supply Supplies for small-scale disasters are procured by disaster victims at a retailer of their choice, with "Dispersing Orders" written by the chapter. Large scale disasters warrant vast quantities of supplies of all types which are contracted for from wholesalers, retailers, and the United States Government, as required to supplement the "Dispersing Orders" written to individual disaster victims. V. EXECUTION A. Transportation City of Rolla EOP M-157 December 2003

158 Transportation will not be furnished by the American Red Cross. B. Written Agreements In providing disaster relief within our area of responsibility, we have written agreements with the following agencies to supplement our services. 1. Phelps County Regional Home Care 2. Amateur Radio League C. Community Blood Center The Community Blood Center, a nationwide blood supply network coordinated by the American Red Cross, is utilized during times of emergency. City of Rolla EOP M-158 December 2003

159 Appendix 3 to Annex M PHELPS COUNTY EMERGENCY MORTUARY SOG CONCEPT OF OPERATIONS: To establish means and methods for the most reasonable and proper care and handling of the dead in multi-death disaster situations. The Mortuary Disaster Response Team is responsible for aiding the Phelps County Coroner in the recovery, evacuation, identification, sanitation and preservation (such as embalming if necessary), notification of the next of kin and facilitating means for release of the identified dead to the next of kin or their agent. COMMUNICATION PROCEDURES: Upon the event of a disaster of any nature, which has caused multiple deaths the following persons should be notified immediately. Preferably in the order shown below but not limited to this order of priority: 1. Phelps County Coroner Phelps County Courthouse 200 N. Main St., Rolla 2. Phelps County Emergency Management Director /3860 Phelps County Sheriff's Department 301 West Second St., Rolla One of the above persons will immediately notify the Certified Disaster Coordinator by contacting the Missouri Funeral Directors Association: Missouri Funeral Directors Association (MFDA) 1105 Southwest Blvd., Jefferson City This coordinator has been trained at the National Level by the Federal Emergency Management Agency and by the National Funeral Directors Association. This individual will go immediately to the site to lend his expertise and to act as liaison between the Missouri Funeral Directors Disaster Teams and the National Association should the scope of the disaster require supplies or personnel beyond our resources. The Disaster Coordinator will notify the Missouri State Funeral Directors Association and will from time to time as conditions will permit issue briefings to the M.F.D.A. office with regard to additional supplies and as to progress with the mission. City of Rolla EOP M-159 December 2003

160 AUTHORIZATION FOR ADMISSION OF DISASTER WORKERS INTO DISASTER SITE All disaster workers must have in their possession the necessary identification card or pass, etc., as developed by the Emergency Management Director or responsible official to gain admission into the immediate disaster site area. These workers and members of the Mortuary Disaster Response Team will be required to register their name and address at the EOC or area designated for such purpose. RECOVERY OPERATIONS GUIDELINES: 1. None of the dead shall be moved or touched by workers until approval has been given by the appropriate Sphere of Control, most usually the County Coroner. 2. Operations will be coordinated by the Coroner and MFDA Disaster Response Team Coordinator. 3. A survey and assessment of the situation will be made by the Coroner and Mortuary Disaster Response Team Coordinator. They will note the approximate number of dead, equipment and personnel needed. 4. Once workers have reported to the scene a briefing will be held, assignments will be given at this time, and workers will be divided into teams if necessary. 5. Photos or a sketch will be made of the disaster site, and if desired the scene will be divided into sections with the recovery teams assigned to particular sections. 6. Suitable stakes or markings will be placed at the location of each body and numbers will be assigned to each body. 7. Bodies will be tagged and records kept noting the location in which the body was found. (This tag numbering system will be developed by the County Coroner.) 8. Personal effects of the dead will be tagged and data recorded noting location found. 9. When necessary, bodies will be placed in a body pouch and a tag with corresponding numbers will be placed on the pouch. 10. Valuables such as wallets, attached jewelry, etc. will not be removed at the disaster site. These will remain on the body. 11. Bodies will be removed from immediate disaster site via litter or stretcher. 12. The major support group for this recovery task will be members of the MFDA Disaster Response Team. BODY EVACUATION OPERATIONAL GUIDELINES: City of Rolla EOP M-160 December 2003

161 1. Evacuation operations will be coordinated by the Coroner and the MFDA Disaster Response Team Coordinator. 2. A survey and assessment of the situation will be made by the Coroner and Mortuary Disaster Response Team Coordinator. They will note the approximate number of dead, type of terrain, necessary personnel and equipment needed. 3. Before operations begin, a briefing will be held, assignments given and teams formed if desired. 4. Bodies will be covered when transported. 5. All vehicles used for transport will be covered except when not possible. 6. Vehicles should travel the same route from disaster site to morgue site. This route will be established in coordination with local traffic control agencies. 7. Vehicles should travel at a moderate pace and in convoy style. 8. Records will be kept noting vehicle ID and body tag number, as well as driver ID. 9. Evacuation teams will take care not to overload the morgue site with incoming bodies. 10. The major support group for this task will be the MFDA Disaster Response Team. MORGUE SITE: 1. A list of possible morgue sites will be maintained for use in the event of a disaster. 2. Once a morgue site has been selected the Coroner and the MFDA Disaster Response Team Coordinator will organize its operations and assign personnel to some or all of the following job titles: (Uniformed Guards, information clerks, counselors, interviewers, telephone communicators, admissions clerk, general supervisor, ID personnel, orderlies, personal effects custodian, embalming supervisor, embalmers, secretaries, inventory clerk, distribution clerk, etc.) 3. The morgue site will be used for the storage, identification, sanitation, preservation if desired, as well as the distribution point for release of the dead to their next of kin or their agent. 4. Refrigeration units will be utilized as necessary. 5. Bodies admitted to the morgue will be logged and necessary information gathered and recorded about each body. City of Rolla EOP M-161 December 2003

162 6. Personal effects will be recorded and placed in a secure area. 7. Should embalming be necessary the Coroner will rely on the MFDA Disaster Response Team to organize the operations, equipment, supplies, and personnel needed. 8. An area will be designated for the press. 9. Counselors such as members of the clergy will be present in waiting areas to assist persons visiting the morgue. IDENTIFICATION OF THE DEAD: The Coroner will arrange for the necessary equipment and staff to accomplish this task. The members of the MFDA Disaster Response Team will be at his/her disposal to be of assistance where needed. NOTIFICATION OF NEXT OF KIN: The Coroner, with the assistance of the MFDA Disaster Response Team, will determine the most practical method to be utilized in contacting the next of kin. Every effort will be made to lessen the extreme psychological impact on the families of those dead. The nature and scope of the disaster will determine what methods will be used. COUNSELING OF SURVIVORS: The Coroner and the MFDA Disaster Response Team will keep listings of local clergy and/or responsible persons trained in counseling with grieving survivors. These personnel will be asked to report to the waiting area of the morgue site to assist families that visit the morgue site. Phone counselors will also assist persons calling the morgue site. Efforts will be made to keep the families of the dead posted as to what is taking place and information will be released to them as best possible. DISTRIBUTION OF THE DEAD: Once the body has been positively identified the next of kin will be contacted with this confirmation. At this point the Coroner or MFDA Disaster Response Team personnel will coordinate the release of the body to the next of kin or their agent. All efforts will be made to cooperate with the receiving agent or family. However, the nature and scope of the disaster may require policies that may appear unfair or delayed. These policies may be necessary for the smooth flow of operations at the morgue site. All policies will be made or approved by the Coroner before implemented. City of Rolla EOP M-162 December 2003

163 In situations where there are UNIDENTIFIED dead, the Coroner will make the decision about their disposition. Mass burial may be necessary and location of burial sites will be determined at the time. It is suggested, however, that cremation not be utilized as later identification and exhumation may be practical and necessary. Records will be kept of burial locations and body tag number will be interred with the body to make later efforts of identification easier. TERMINATION PROCEDURES: After the disaster clean-up operations are completed efforts will be made to return donated equipment and supplies. Cleaning and sanitizing of the morgue site will be necessary. Records compiled during the operations will be arranged in some type of systematic order and efforts will be made to preserve and store these records for future use if necessary. MORTUARY RESOURCES: Resource lists pertaining to mortuary services will be compiled by the County Coroner. This information will be furnished to the Phelps County Emergency Management Director who will incorporate it into the county resource file. These lists will include: 1. Funeral Service Firms - see Appendix 2 to this Annex 2. Personnel a. Recovery Team personnel for locating and tagging the dead. b. Evacuation Team personnel for transferring remains from disaster site to temporary morgue. c. Embalmers - Funeral Directors d. Orderly Team personnel to assist in all aspects at the morgue site. e. Interviewers to obtain vital statistics from next of kin. f. Other - Radiation Specialists, Counselors, Dentists, Pathologists, Telephone Operators 3. Equipment a. Transport Vehicles - Hearses, 4-WD vehicles b. Litters, cots, basket stretchers, etc. c. Embalming equipment - Embalming Tables, Electric Aspirators, Hydro-Aspirators (much of this equipment will be appropriated through the MFDA disaster fund). d. Other - Generators, Water Trucks, Refrigeration Trucks, Containers for capturing drainage, Linen Supplies, Body Pouches City of Rolla EOP N-163 December 2003

164 Appendix 4 to Annex M MEDICATION DISPENSING SITES 1. The Phelps/Maries County Health Department has identified the following sites for dispensing medications or vaccinations if required. (Sites have been identified, no contact made). One site per city will be manned. a. Rolla: Lions Club Park, Rolla Middle School, Northgate Church b. St. James: First Assembly of God Church, Middle School, Nelson Hart Park 2. First responders will be treated at the Lions Club, Rolla. 3. The Rolla Police Department, Missouri State Highway Patrol, and other organizations as needed, or their designee will provide security at the sites. 4. The Phelps/Maries County Health Department will obtain and provide medications as indicated to Maries County residents. a. The Health Department will maintain records of individuals treated and case follow up. b. The Health Department will coordinate volunteer needs through the City of Rolla EOC City of Rolla EOP N-164 December 2003

165 Appendix 5 to Annex M AMBULANCE DISTRICTS AND MUTUAL AID AGREEMENTS Mutual aid & survey forms check off sheet Mutual aid agreements on file at PCRMC _X X X X_ X X X X X X Capital region Ambulance Dixon Ambulance Ft. Leonard Wood Maries Osage Ambulance Missouri Baptist Hospital Ambulance North Crawford County Ambulance Owensville Ambulance Pulaski County Ambulance Salem Memorial Dist. Hospital Ambulance Steelville Ambulance St. James Ambulance Texas County City of Rolla EOP N-165 December 2003

166 City of Rolla EOP N-166 December 2003

167 ANNEX N TERRORISM/WEAPONS OF MASS DESTRUCTION I. PURPOSE The purpose of this annex is to outline operational concepts and tasks and to assign responsibilities for preparing for and responding to terrorist incidents that may occur. This annex also describes local, state and federal assistance that may be available to assist in the response to a terrorist incident. II. SITUATION AND ASSUMPTIONS A. Situation 1. The Federal Bureau of Investigation (FBI) defines terrorism as the unlawful use of force against persons or property to intimidate or coerce a government, the civilian population, or any segment thereof, in furtherance of political or social objectives. 2. There are two general types of terrorism: domestic and international. Domestic terrorism involves groups or individuals whose terrorist activities are directed at elements of our government or population without foreign direction. International terrorism involves terrorist activity committed by groups or individuals who are foreign-based and/or directed by countries or groups outside the United States or whose activities transcend national boundaries. To defend against terrorism, we must understand what motivates a terrorist group. The NERRTC has identified four primary terrorist motivations: Religious currently considered the most dangerous Political either right-wing (patriot/militia movement) or leftwing (communist supporter) Social want to change society (such as the Arayan Nation) or create a new society (Republic of Texas) Protection - protect those who cannot protect themselves (such as extremists in animal-rights groups, environmentalists and antiabortionists) 3. Terrorism can come in many forms. Among these are: Bombings Arson Infrastructure attack (could involve water, electric, gas or telecommunications) Mass shootings Cyberspace failure/disruption Transportation attack (hijacking, bombing, sabotage) These forms of terrorism can be further enhanced through the use of weapons of mass destruction (WMD). There are four different types of WMD: 1. Explosive, incendiary or poison gas bombs, grenades, rockets or mines; 2. Poison gas; 3. Any weapon involving a disease organism; 4. Any weapon that is designed to release radiation or radioactivity City of Rolla EOP N-167 December 2003

168 at a level dangerous to human life. 4. The City of Rolla is vulnerable to terrorist incidents. A significant terrorist attack is considered unlikely. However, the consequences of a major terrorist incident could be catastrophic; hence, mitigating against, preparing for, responding to such incidents and recovering from them is an important function of government. 5. A Homeland Security Response Team (HSRT) is located in Rolla, and in Jefferson City (Cole County), approximately 60 miles to the North. These teams have been established to serve the Highway Patrol Troop areas they are located in (Troop F Cole County, Troop I Phelps County) and are deployed at the direction of SEMA. See Appendix 3 of this annex for more information. 6. Terrorism is both a law enforcement and an emergency management problem. a. Virtually all terrorist acts involve violation of laws. Hence, law enforcement agencies gather and analyze intelligence on terrorists and may develop estimates of their intentions. Access to this criminal intelligence information is necessarily limited, but significant threats must be communicated by law enforcement agencies to those local officials who can implement protective measures and alert emergency responders. Coordination between law enforcement and emergency management personnel is vital to ensure that appropriate readiness actions are taken, while still protecting law enforcement sources and methods. b. In a terrorist incident, the incident area may be simultaneously a crime scene, a hazmat site, and a disaster area that may cross the boundaries of several jurisdictions. There are often competing needs in the aftermath of a terrorist act law enforcement agencies want to protect the crime scene in order to gather evidence, while emergency responders may need to bring in extensive equipment and personnel to conduct search and rescue operations. It is essential that the incident command team establishes operating areas and formulates a plan of action that considers the needs of both groups. 7. Since terrorist acts may be violations of local, state, and federal law, the response to a significant local terrorism threat or actual incident may include state and federal law enforcement agencies. 8. Local resources for combating terrorist attacks are very limited. In the event of a significant terrorist threat or incident, it is anticipated that state and federal resources will be requested in order to supplement local capabilities. 9. The presence of chemical or biological agents may not be recognized until some time after casualties occur. There may be a delay in identifying the agent present and in determining the appropriate protective measures. Such agents may quickly dissipate or be persistent. 10. In the case of an attack with a biological agent, the initial dissemination of the agent may occur outside the local area or even in other countries, but still produce victims in the local area. B. Assumptions City of Rolla EOP N-168 December 2003

169 1. Terrorist attacks may be directed at government facilities, public and private institutions, business or industry, transportation, and individuals or groups. Such acts may involve: arson; shootings; bombings, including use of weapons of mass destruction, kidnapping or hostagetaking; sabotage; and other activities. 2. Terrorist attacks may or may not be preceded by a warning or a threat, and may at first appear to be an ordinary hazardous materials incident. Attacks may occur at multiple locations and may be accompanied by fire, explosion, or other acts of sabotage. 3. A device may be set off to attract emergency responders, then a second device set off for the purpose of injuring emergency responders. 4. Effective response to the use of WMD may require: a. Specialized equipment to detect and identify chemical or biological agents. b. A mass decontamination capability. c. The means to treat mass casualties, including conducting triage and using specialized pharmaceuticals that have a narrow window of effect. d. The capability to deal with mass fatalities. 5. Injuries from a terrorist attack may be both physical and psychological. 6. Recovery from a terrorist attack can be complicated by the presence of persistent agents, additional threats, extensive physical damages, and mass casualties. 7. In most cases, significant state and federal terrorist incident response support cannot be provided within the first few hours of an incident. Considerable state and federal terrorism response resources are available, but it may take 6 to 12 hours to activate and deploy such resources on a large-scale. III. CONCEPT OF OPERATIONS NOTE: The timeframe for performing these actions is listed in parentheses. A. Identify potential terrorist targets and determine their vulnerability. Develop security programs for potential targets. See Appendix 1 to this annex for a list of potential targets and ways to harden facilities. (MITIGATION, PREPAREDNESS) B. Conduct investigations and criminal intelligence operations to develop information on the composition, capabilities, and intentions of potential terrorist groups. Maintain files on terrorist groups suspected of being active in the area. Share information with other law enforcement agencies. (MITIGATION, PREPAREDNESS, RESPONSE) C. Encourage all local medical facilities to participate in mass casualty exercises and stock specialized pharmaceuticals, such as chemical agent antidotes. (MITIGATION, PREPAREDNESS, RESPONSE) D. Conduct or arrange terrorism training for law enforcement, fire service, and EMS personnel and for emergency management staff. Conduct training for other agencies such City of Rolla EOP N-169 December 2003

170 as public works, utilities, and hospitals. Work with the LEPC. (MITIGATION, PREPAREDNESS, RESPONSE) E. Establish appropriate mutual aid agreements. (PREPAREDNESS and RESPONSE) F. Conduct drills and exercise to test plans, procedures, and training. (MITIGATION, PREPAREDNESS, RESPONSE) G. Respond to the event using the Incident Management System. (PREPAREDNESS and RESPONSE) H. Maintain the public trust and prevent panic by making quick, responsible decisions and providing pertinent information to the media. (RESPONSE and RECOVERY) I. Evaluate safety considerations for responders, such as determining the concentration, toxicity of the agent being used, the potential for secondary devices, the potential for the presence of hostile agents and other security concerns. (RESPONSE) J. Identify and isolate the agent. Determine how it is being transported and take steps to evacuate people in its potential path. (RESPONSE) K. Make the appropriate notifications to state and federal agencies SEMA and the FBI. (RESPONSE and RECOVERY) L. Ensure the safety of the public via evacuation and sheltering, marshalling medical resources and using the media to provide information. Take appropriate steps to rescue the injured and recover victims, if possible. (RESPONSE and RECOVERY) M. Manage the incident site as a crime scene in order to preserve evidence. (RESPONSE and RECOVERY) N. Decontaminate and remediate incident sites and other affected areas. State and/or federal agencies may oversee this effort, which may be conducted by contractors. (RESPONSE, RECOVERY) O. Identify and restrict access to all structurally unsafe buildings. (RESPONSE, RECOVERY) P. For evacuees who cannot return to their homes, assist in arranging temporary housing. (RECOVERY) Q. For contaminated areas that cannot be decontaminated and returned to normal use in the near term, develop and implement appropriate access controls. (RECOVERY) R. Investigate cause of incident and prosecute those believed to be responsible. (RESPONSE, RECOVERY) S. Maintain records of use of personnel, equipment, and supplies used in response and recovery for possible recovery from the responsible party or reimbursement by the state or federal government. (RECOVERY) City of Rolla EOP N-170 December 2003

171 T. Conduct critical incident stress management activities. (RECOVERY) U. Debrief response personnel, prepare incident report, and update plans and procedures on the basis of lessons learned. (RECOVERY) V. Restore normal services. (RECOVERY) IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. Once a terrorism incident is suspected, local law enforcement officials (i.e., the Rolla police department) will be in charge of the incident, using IMS/ICS. 2. The Rolla Police Department and /or the local municipal police department will provide a representative to the Joint Operations Center (JOC), established by the FBI. 3. The Missouri Department of Health and Senior Services (MDHSS) and the FBI have signed a memorandum of understanding (dated October 28, 1999) for analyzing suspected chemical or biological agents. In this agreement, should MDHSS suspect one of these agents, they can use the fastest law enforcement means to transport this agent to the MDOH lab in Jefferson City, while maintaining the chain of custody. B. Assignment of Responsibilities 1. The Mayor will: a. Provide policy guidance with response to anti-terrorism and counter-terrorism programs. b. Provide general direction for response and recovery operations in the aftermath of a terrorism incident. 2. The Emergency Management Director will: a. Coordinate regularly with other law enforcement agencies with respect to the terrorist threat and determine appropriate readiness actions during periods of increased threat. b. In conjunction with other local officials, make an assessment of the local terrorist threat, identify high-risk targets, determine the vulnerabilities of such targets and the potential impact upon the population, and recommend appropriate mitigation and preparedness activities. c. In coordination with other local officials, recommend appropriate training for emergency responders, emergency management personnel, and other local officials. d. Coordinate periodic drills and exercises to test plans, procedures, and training. 3. The Incident Commander will be determined based on the type of incident and will: a. Establish an incident command post (ICP) and control and direct emergency response resources at the incident scene from that ICP to resolve the incident. b. Determine and implement initial protective actions for emergency responders and the public in the vicinity of the incident site. City of Rolla EOP N-171 December 2003

172 c. Provide an initial incident assessment, request additional resource if needed, and provide periodic updates to the EOC. d. Request a liaison officer from each participating agency be present at the ICP. e. Establish a specific division of responsibilities between the incident command operation and the EOC. f. Transition the incident command operation to a unified command operation when significant external resources arrive. 4. Law Enforcement (Police Department) will: a. Conduct anti-terrorist operations and maintain terrorist profile information. Advise the emergency management staff, Highway Patrol, and the FBI of significant terrorist threats. b. Recommend passive protection and security programs for high-risk government facilities and make recommendations for such programs to the owners/operators of private facilities. c. Conduct terrorism response training programs for the law enforcement personnel and support public education and awareness activities. d. Provide law enforcement representatives for the Incident Command Post and the EOC. e. Secure the scene, reroute traffic, and implement crowd control measures if necessary. f. Make notifications of terrorist incidents to the FBI, and other law enforcement agencies. protection. g. Brief emergency response personnel on crime scene h. Coordinate the deployment and operation of counterterrorist response elements. i. Conduct reconnaissance in vicinity of the incident site to identify threats from delayed action and secondary weapons. j. Organize and conduct evacuation of the public and of special facilities if required. k. In coordination with state and federal authorities, investigate incident; identify and apprehend suspects. 5. Fire & Rescue Services will: a. Coordinate all fire and rescue operations during terrorist incidents. emergency. b. Dispatch and deploy fire personnel and equipment during an c. Control fires if necessary. d. Conduct search and rescue operations as needed e. Provide support for evacuation operations if requested. City of Rolla EOP N-172 December 2003

173 f. Set up decontamination area for emergency responders and victims, if needed. g. Carry out initial decontamination of victims, if required. Procedures must be available for emergency decontamination of large numbers of people. h. Identify apparently unsafe structures; restrict access to such structure pending further evaluation by the Public Works/Engineering staff. i. Identify requirements for debris clearance to expedite fire response and search and rescue. j. Activate fire and rescue mutual aid as needed. 6. Public Information Officer will carry out duties as outlined in Annex C with the addition of the following: a. Direct news media as to how the media can reduce the level of terrorist success. b. Become familiar with the terminology in terrorism response. verification. the public. c. Establish security procedure for press credential d. Report factually on what the government is doing to protect e. Release information in the area affected by the terrorism incident on the following: Instructions on immediate protective, first aid, and self decontamination measures that can be taken. Who is at risk of being exposed or of imminent exposure. Health hazards of the agent involved. Location of casualty collection points and medical facilities to which victims can report for evaluation and treatment. Whether evacuation or shelter-in-place is recommended and what steps can be taken by citizens to protect themselves. Location of shelters for evacuees. Evacuation routes, street closings and alternative routes so as to bypass the event and keep travel corridors open for emergency vehicles. 7. Health and Medical Services (EMS, Fire Department) will: a. Respond to medical emergency calls. b. If mass casualties have occurred, establish triage. c. Provide emergency medical care to the injured. medical facilities. d. Transport patients in a timely manner to appropriate e. Request medical mutual aid if necessary. f. Assign a liaison at the ICP and/or EOC, if needed. City of Rolla EOP N-173 December 2003

174 g. See Annex M for additional information (i.e. bioterrorism). 8. Public Works Departments will: Post. a. Assign liaison personnel to the EOC and Incident Command b. Clear and/or remove debris as directed. c. Support search and rescue operations. site upon request. upon request. d. Provide emergency power and lighting at the incident e. Provide emergency power supplies at other facilities f. Provide barricades and temporary fencing as requested. g. Carry out emergency repairs to streets and bridges as necessary to support emergency operations and restore essential traffic. h. Conduct preliminary assessment of damage to structures and streets, and utilities. i. Provide other public works and engineering support for emergency operations as necessary. j. Request mutual aid assistance, if necessary. 9. City Water Department and City Wastewater Department will: a. Carry out emergency repairs to water and wastewater systems as necessary to support emergency operations and restore essential public services. b. In coordination with local and state public heath agencies, ensure the safety of water and wastewater systems. Initiate water conservation procedures, if required. c. Conduct preliminary assessment of damage to water, wastewater and drainage systems, and utilities. d. Identify to the EOC requirements for emergency drinking water supplies from outside sources if needed. 10. All Other Departments and Agencies a. Provide personnel, equipment, and supply support for emergency operations upon request. b. Provide trained personnel to staff the EOC. c. Provide technical assistance to the Incident Commander and the EOC upon request. d. Participate in terrorism awareness training, drills, and exercises. V. DIRECTION & CONTROL A. The Mayor will provide general guidance and overall direction for emergency City of Rolla EOP N-174 December 2003

175 operations, including the response to terrorist incidents. During periods of heightened terrorist threat or after an incident has occurred, the local EOC will be activated. B. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will manage the emergency response at the incident site from an ICP. If terrorist attacks affect multiple widely separated facilities, separate incident command operations may be set up. C. If our own resources are insufficient or inappropriate to deal with an emergency situation, we may request assistance from other jurisdictions pursuant to mutual aid agreements or from organized volunteer groups. Mutual aid personnel and volunteers will normally work under the immediate control of their own supervisors. All response agencies are expected to conform to the general guidance provided by our senior decision-makers and carry out mission assignments directed by the Incident Commander or the EOC. D. In a large-scale terrorist incident, significant help will be needed from other local governments, state agencies, and the federal government. As these external resources arrive, it is anticipated that a transition will be made from the normal incident command system to a unified command operation. In a unified command arrangement, leaders of all participating response forces agree on general objectives, priorities, and strategies for resolving the emergency situation. VI. CONTINUITY OF GOVERNMENT A. The line of succession for the Rolla Police Department runs through the Police Chief and then on to the captain on to the remaining lieutenants in order of their seniority. B. Methods should be developed to protect records essential for continuing government functions and the conduct of emergency operations. VII. ADMINISTRATION AND LOGISTICS In addition to the instructions provided in the Basic Plan on Administration and Logistics, the following activities should be carried out. A. Reports & Records 1. SITUATION REPORT. DURING EMERGENCY OPERATIONS FOR TERRORIST INCIDENTS, A DAILY SITUATION REPORT SHOULD BE PREPARED AND DISTRIBUTED TO SEMA AND THE LOCAL FBI OFFICE. 2. RECORDS RELATING TO EMERGENCY OPERATIONS A. ACTIVITY LOGS. THE INCIDENT COMMAND POST AND THE EOC SHALL MAINTAIN ACCURATE LOGS RECORDING KEY RESPONSE ACTIVITIES AND THE COMMITMENT OF RESOURCES. B. COST RECORDS FOR TERRORIST INCIDENT RESPONSE. FOR TERRORIST INCIDENTS, ALL DEPARTMENTS AND AGENCIES PARTICIPATING IN THE EMERGENCY RESPONSE SHALL MAINTAIN DETAILED RECORDS OF LABOR COSTS, EQUIPMENT USAGE, AND SUPPLIES EXPENDED. THESE RECORDS MAY BE USED TO RECOVER ALLOWABLE RESPONSE AND RECOVERY COSTS FROM THE FEDERAL GOVERNMENT IN THE EVENT A FEDERAL EMERGENCY OR DISASTER DECLARATION IS ISSUED BY THE PRESIDENT. City of Rolla EOP N-175 December 2003

176 B. Preservation of Records AS TERRORISTS OFTEN TARGET GOVERNMENT FACILITIES, GOVERNMENT RECORDS ARE AT RISK DURING TERRORIST INCIDENTS. TO THE EXTENT POSSIBLE, LEGAL, PROPERTY, AND TAX RECORDS SHOULD BE PROTECTED. THE PRINCIPAL CAUSES OF DAMAGE TO RECORDS ARE FIRE AND WATER. IF GOVERNMENT RECORDS ARE DAMAGED DURING THE INCIDENT RESPONSE, THE EOC SHOULD BE PROMPTLY ADVISED SO THAT TIMELY PROFESSIONAL ASSISTANCE CAN BE SOUGHT TO PRESERVE AND RESTORE THEM. C. Post-Incident Review THE MAYOR IS RESPONSIBLE FOR ORGANIZING AND CONDUCTING A CRITIQUE FOLLOWING THE APPENDICES CONCLUSION OF A SIGNIFICANT TERRORIST INCIDENT IN ACCORDANCE WITH THE GUIDANCE CONTAINED IN SECTION VIII.E OF THE BASIC PLAN. 1. Potential Targets for Terrorism 2. Terrorism Resources 3. Homeland Security Advisory System Attachment A - Homeland Security and Forward Regional Response Teams Attachment B - HSRT & FRRT Team Structure Attachment C - Homeland Security Response Teams (map) 4. Public Information Procedures for Terrorist Incidents Attachment A - Joint Information Center Functional Diagram City of Rolla EOP N-176 December 2003

177 Appendix 1 to Annex N POTENTIAL TARGETS FOR TERRORISM For obvious reasons, this list will be kept general without naming a particular facility. Local, state, and federal government facilities Utilities (water, electric, gas, telephone) Nuclear power facilities Religious facilities Hazardous materials facilities Incarceration facilities Schools, hospitals, shopping centers, entertainment facilities Financial institutions Places of historical or symbolic significance Once a particular facility/area has been identified by local officials as a potential target, it is important to take extra measures to harden that facility against such an attack. Increasing security either through high fencing, erecting gates, installing video surveillance equipment, and just making the target harder to access will go a long way to safeguarding the potential target. Also, removing containers, such as trash cans, mail depositories, and other large containers, and relocating them away from the building will also help deter a terrorist, as these are excellent hiding places for bombs and other weapons. When identifying potential targets, pay close attention to any building with at least 200 people inside. Also, ensure parking areas are at least 300 feet from the building and its entrances, when possible. City of Rolla EOP N-177 December 2003

178 Appendix 2 to Annex N TERRORISM RESOURCES For a CHEMICAL incident call: For a BIOLOGICAL incident call: (National Response Center) (Medical Research Institute of Infectious Diseases) Local Resources Homeland Security Response Team closest team is Rolla Fire and Rescue(573) Fax (573) Phelps County Department of Health and Senior Services...(573) State Resources DNR Environmental Emergency Response Office...24-hour (573) Fax (573) DNR Drinking Water...Office hours (573) After hours (573) State Fire Marshall s Explosives Canine Unit (bomb sniffing dogs)(800) Missouri State Highway Patrol Bomb Retrieval and Disposal Unit(573) Department of Health and Senior Services Center for Emergency Response or Terrorism... (800) *SEMA Duty Officer (will contact other state and federal agencies)(573) Federal Resources FBI...Jefferson City Field Office (573) City of Rolla Field Office (573) St. Louis Office 24 hour # (314) Kansas City Office 24-hour # (816) Urban Search and Rescue Team...(573) Fax (573) The Boone County Fire Protection District (Columbia, Missouri) houses one of many federally-funded and specially trained rescue teams located around the United States. These Urban Search and Rescue (US&R) teams are composed of highly trained individuals, canines, and special equipment that can assist a jurisdiction when responding to a terrorist incident. US&R responsibilities include locating, extricating, and providing on-site medical treatment to victims trapped in collapsed structures. The US&R team in Columbia can be activated through fire mutual aid, SEMA, or by federal activation. However, since this team is housed in Missouri, it will only be activated either by fire mutual aid or the state. If this unit is activated federally, it will most likely be sent elsewhere in the country. WMD Civil Support Team* Formerly known as the RAID Team and also known as the 7 th Military Support Detachment (MSD). This highly trained team is one of many located around City of Rolla EOP N-178 December 2003

179 the country and available to assist state and local officials in the event of a terrorist incident involving weapons of mass destruction (WMD). The WMD CST should be contacted through SEMA. Disaster Medical Assistance Team (DMAT)* The closest team for Missouri is located in St. Louis, Missouri. This team can be activated at SEMA s request. Strategic National Stockpile (SNS) Program* The Centers for Disease Control (CDC) has established this program, which maintains a national WMD drug and medical equipment cache. This program can be activated at SEMA s request. CERT, DHSS with SEMA will recommend to the governor that the SNS be requested. City of Rolla EOP N-179 December 2003

180 Appendix 3 to Annex N HOMELAND SECURITY ADVISORY SYSTEM The Homeland Security Advisory System was designed to provide a comprehensive method of disseminating information on the risk of terrorist acts to federal, state and local authorities and to the public. This system provides warning in the form of a set of graduated Threat Conditions that increase as the risk of the threat increases. At each threat condition, federal department and agencies would implement a corresponding set of Protective Measure to further reduce vulnerability or increase response capability during a period of heightened alert. There are five threat conditions, each identified by a description and corresponding color. The greater the risk of a terrorist attack, the higher the threat condition. Risk includes both the probability of an attack occurring and its potential seriousness. Threat conditions are assigned by the Attorney General in consultation with the Assistant to the President for Homeland Security. Threat conditions may be assigned for the entire nation, or they may be set for a particular geographic area or be set for a particular geographic area or industrial sector. Assigned threat conditions are reviewed at regular intervals to determine whether adjustments are necessary. A. Threat conditions and associated protective measures There is always a risk of a terrorist threat. Each threat condition assigns a level of alert appropriate to the increasing risk of terrorist attacks. Beneath each threat condition are some suggested protective measures that the government and the public can take. 1. Low Condition (Green). This condition is declared when there is a low risk of terrorist attacks. a. Refine and exercise protective measures. b. Ensure personnel receive proper training on the Homeland Security Advisory System and specific protective measures. c. Institute a process to assure that all facilities and regulated sectors are regularly assessed for vulnerabilities to terrorist attacks and all reasonable measures are taken to mitigate these vulnerabilities. d. The public can develop a household disaster plan and assemble a disaster supply kit. 2. Guarded Condition (Blue). This condition is declared when there is a general risk of terrorist attacks. In addition to the measure taken in the previous threat condition, federal departments and agencies will consider the following protective measures: a. Check communications with designed emergency response or command locations ḃ. Review and update emergency response procedures. c. Provide the public with any information that would strengthen its ability to act appropriately. Members of the public can: a. Update their disaster supply kit. b. Review their household disaster plan. c. Hold a household meeting to discuss what to do and how to communicate during an incident. 3. Elevated Condition (Yellow). An Elevated Condition is declared when there is a significant risk of terrorist attacks. In addition to the measures taken in the previous threat conditions, federal departments and agencies will consider the following protective measures: a. Increase surveillance of critical locations. City of Rolla EOP N-180 December 2003

181 appropriate. b. Coordinate emergency plans with nearby jurisdictions as c. Assess whether the precise characteristics of the threat require the further refinement of prearranged protective measures. d. Implement, as appropriate, contingency and emergency response plans. Members of the public can: a. Be observant of any suspicious activity and report it to authorities. b. Contact neighbors to discuss their plans and needs. c. Check with school officials to determine their plans for an emergency and procedures to reunite children with parents and caregivers. d. Update the household communications plan. 4. High Condition (Orange). A High Condition is declared when there is a high risk of terrorist attacks. In addition to the measures taken in the previous threat conditions, federal department and agencies will consider the following protective measures: a. Coordinate necessary security efforts with federal, state and local law enforcement agencies, National Guard or other security and armed forces. b. Take additional precautions at public events, possibly considering alternative venues or even cancellation. c. Prepare to execute contingency procedures, such as moving to an alternate site or dispersing the workforce. d. Restrict access to a threatened facility to essential personnel only. Members of the public can: a. Review preparedness measures (including evacuation and sheltering) for potential terrorist actions including chemical biological and radiological attacks. b. Avoid high profile or symbolic locations. c. Exercise caution when traveling. 5. Severe Condition (Red). A Severe Condition reflects a sever risk of terrorist attacks. Under most circumstances, the protective measures for a Severe Condition are not intended to be sustained for substantial periods of time. In addition to the protective measures in the previous threat conditions, federal departemtns and agencies also will consider the following general measures: a. Increase or redirect personnel to address critical emergency needs. b. Assign emergency response personnel and pre-position and mobilize specially trained teams or resources. c. Monitor, redirect or contain transportation systems. d. Close public and government facilities not critical for continuity of essential operations, especially public safety. Members of the public can: a. Avoid public gathering places such as sports arenas, holiday gatherings or other high risk locations b. Follow official instructions about restrictions to normal activities. c. Contact employer to determine status of work. d. Listen to the radio and TV for possible advisories or warnings. e. Prepare to take protective actions such as sheltering-in-place or evacuation if instructed to do so by public officials. City of Rolla EOP N-181 December 2003

182 Attachment A Appendix 3 to Annex N HOMELAND SECURITY RESPONSE TEAMS AND FORWARD REGIONAL RESPONSE TEAMS Homeland Security and Forward Regional Response Teams (HSRT and FRRT) were developed and trained locally. SEMA is the coordinating agency for the Department of Justice Equipment Program which provides grant funds to the state to purchase protective equipment, decontamination equipment, detection equipment and communications equipment for designated Fire / HAZMAT, EMS and Law Enforcement agencies statewide. The program is designed to assist communities develop a local WMD response capability identified in the three year Statewide Domestic Preparedness Strategy. Participation in the program is based upon several criteria including existing HAZMAT team capability, desire and willingness to participate. The state currently has 28 teams. Any future expansion will be based upon the results of the statewide Homeland Security Assessment and Strategy Program. The HSRT is a more robust team, which generally enjoys some capabilities beyond what would normally be found in a FRRT. For example, some of our HSRTs have an urban search and rescue capability and will, in most cases, have been involved in the grant program for a longer period of time than a typical FRRT. HSRTs typically have a more sophisticated detection capability and greater decontamination capacity than a FRRT (see attachment 1). Of the 28 total HSRTs and FRRTs in the state, the vast majority are HSRTs, see map in Appendix 1. HSRTs and FRRTs are designed to operate on a regional basis and the aim is to have at least one team no more than 50 miles from any location in the state. Teams will be directed to respond to a terrorist or suspected terrorist incident by SEMA and the cost of deploying the team or teams will be absorbed by the state, provided the Governor declares a state of emergency. All of these teams are also capable of responding to a Hazardous Material or HAZMAT incident through the fire mutual aid provisions of Revised Missouri Statutes, Chapter 44. In the event that a HAZMAT response is provided as described above, the funding support would be in accordance with existing mutual aid agreements. Training levels, equipment and technology are constantly being improved to add an even more robust capability to respond to a terrorist incident or accident involving hazardous materials. Additional information regarding availability of training, status or management of grants, general equipment lists common to all teams is available through the Operations Branch of SEMA or through the SEMA web page. City of Rolla EOP N-182 December 2003

183 Attachment B Appendix 3 to Annex N HSRT & FRRT TEAM STRUCTURE HSRT - Trained and equipped, fully capable HAZMAT Team recognized by the State Fire Marshal s office for day-to-day HAZMAT operations and includes: 12 HAZMAT Personnel 12 Emergency Medical Service Personnel 20 Law Enforcement Personnel The grant program managed by SEMA provided an expanded capability to respond to a WMD event. FRRT - Team has a core of at least 6 HAZMAT technicians that can respond locally (within a 50 mile radius) or as tasked by the state and includes at least: 6 HAZMAT Personnel 8 Emergency Medical Service Personnel 10 Law Enforcement Personnel The FRRT is trained and equipped to respond and identify the problem, contain the event and await further support. They do not have a day-to-day- HAZMAT response capability. City of Rolla EOP N-183 December 2003

184 Attachment C Appendix 3 to Annex N City of Rolla EOP N-184 December 2003

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