IMLV-ZA 16 February SUBJECT: Garrison Command Policy Letter #20, Fatality Review Board

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1 DEPARTMENT OF THE ARMY INSTALLATION MANAGEMENT COMMAND HEADQUARTERS, UNITED STATES ARMY GARRISON, FORT LEAVENWORTH 290 GRANT AVENUE UNIT 1 FORT LEAVENWORTH, KANSAS IMLV-ZA 16 February 2018 MEMORANDUM FOR SEE DISTRIBUTION SUBJECT: Garrison Command Policy Letter #20, Fatality Review Board 1. REFERENCES: a. Army Regulation (AR) 638-8, Army Casualty Program, 23 June b. AR 638-2, Army Mortuary Affairs Program, 23 June 2015 c. AR , Line of Duty Policy, Procedures and Investigations, 4 September 2008 d. AR , Army Fatal Incident Family Brief Program, 19 February 2015 e. Combined Arms Center & Fort Leavenworth (CAC & FT LVN) Standard Operating Procedure (SOP) Funeral Honors Team Operations, 28 July PURPOSE. The Fatality Review Board (FRB) is crucial in outlining the duties, responsibilities and staffing actions in the death of an Active Duty Soldier and any Civilian in a TDY status. 3. GENERAL To outline duties, responsibilities and procedures when conducting the FRB. The FRB outlines the tasks and responsibilities of the unit Commander at each level of unit command and staff, and installation agencies and staff. The FRB allows all personnel involved with the incident to plan short term and long term actions to support the installation and unit, allowing the best support for our Soldier s and survivors. Board members will discuss required actions, exchange information and furnish the Casualty Assistance Officer (CAO) with information to update the Family. 4. FRB COMPOSITION: The FRB will consists of the following: a. Garrison CDR or designated representative b. Director Human Resources or designated representative c. Chief, Casualty Assistance Center (CAC) d. Unit CDR/CSM/1SG of deceased c. Chaplain or designated representative e. Director of Emergency Services (DES) or designated representative f. Criminal Investigation Division (CID) or designated representative g. Director of Plans, Training and Mobilization (DPTM) or designated representative h. Staff Judge Advocate (SJA) or designated representative i. Army Community Services (ACS) j. CAO, when available for active duty deaths

2 IMLV-ZA SUBJECT: Garrison Command Policy Letter #20, Fatality Review Board k. Public Affairs Office (PAO) as needed l. Housing as needed All meetings will be held within 24 hours of a death or, if on a weekend, the first working day. notification with read response will be sent to each designated attendee/agency by the CAC. This will be followed by telephonic notification if necessary. All meeting will be held in the Garrison Conference Room Bldg 77. If that is not available meetings will be held at the Adjutant General, Bldg 193, training room. Designated representatives must be able to make decisions on their organizations behalf. Directors will provided the CAC with the name of the designated representative for Duty Appointments. 5. CAC REQUIREMENTS: a. Ensure that the PNOK is notified promptly of the death and that a single POC is designated to communicate with the Family to avoid passing inaccurate conflicting or erroneous information. This POC is normally the appointed CAO in the case of an active duty death or the Soldier s chain of command in the case of a Family member death. b. Ensure that the whereabouts of the deceased, location of the incident, and duty status at the time of death are validated properly. c. Ensure that additional information is transmitted as required in follow-up supplemental casualty reports. d. Ensure that necessary steps are taken to recover and identify the remains. e. Ensure that all required investigations are initiated, investigation officers are assigned and final determinations are validated. f. Ensure that a Summary Court Martial Officer (SCMO) is appointed to inventory Personal Effects (PE) and property and determine Person Eligible to Receive Effects (PERE). g. Ensure a Line Of Duty Investigator (LODI)/15-6 Investigator are appointed as required. h. Ensure that letters of sympathy and condolence, and other case documents are prepared properly, consistent internally, and dispatched promptly. i. Assist unit with posthumous award/promotion eligibility. j. Coordinate travel for the eligible Family members, as needed for funeral/unit memorial travel. 2

3 IMLV-ZA SUBJECT: Garrison Command Policy Letter #20, Fatality Review Board k. Ensure unit is aware of all Unit Memorial requirements. l. Ensure available chaplain support is offered to the family and other personnel affected by the incident. 6. CHAPLAIN REQUIREMENTS: Provide Chaplain pastoral and spiritual counseling as needed. Assist unit with preparations for Unit Memorial IAW installation SOP. 7. DES REQUIREMENTS: Upon notification of a serious (life threatening) injury or death of a Soldier, on or off post, DES personnel will: a. Conduct the following (local) notifications: (1) Criminal Investigations Division (CID) Duty Agent (2) Garrison and Unit Chain of Command (3) AG Casualty Assistance Office (4) Family Advocacy and or Behavioral Health (as necessary) b. Complete the initial Serious Incident Report (SIR) in accordance with AR (para 8-3) and forward to DPTM for the Commander s review and approval. c. Provide a Fatality Review Board member upon request. 8. CID REQUIREMENTS: Upon notification of a serious (life threatening) injury or death of a Soldier, on or off post, CID personnel will: a. Conduct the local agencies dealing with the casualty and other specified personnel or agency. b. Complete the initial Serious Incident Report (SIR) in accordance with CIDR (para 8.8) and forward to SIR recipients. c. Conduct investigation IAW CIDR (chapter 16), process scene, release scene, and attend Autopsy (if notified). d. Provide a Fatality Review Board member upon request. 8. DPTM REQUIREMENTS: Complete the initial Serious Incident Report (SIR) for the Commander s review and approval and copy CAC when submitted. 9. SJA REQUIREMENTS: Provide legal opine on necessary actions 10. ACS REQUIREMENTS: Provide Family Advocacy and or Survivor Outreach Support (SOS) services to Families, survivors, and personnel affected by the fatality. 3

4 IMLV-ZA SUBJECT: Garrison Command Policy Letter #20, Fatality Review Board 11. HOUSING REQUIREMENTS: Coordinate with the Privatized Partner to ensure any and all housing requirements deemed appropriate and in accordance with projects legal documents are conveyed by the Privatized Partner. 12. PROPONENCY. The proponent for this command policy is the Casualty Assistance Center, at Encl Casualty Flow Charts //Original Signed// MARNE L. SUTTEN COL, SC Commanding DISTRIBUTION: Electronic 4

5 Injury SI, VSI * Commander or S1 Emergency Services or Unit Reports casualty, injury and hospitalization to the CAC -SIR -SGLI/DD93 Within 2 hours or When known (earlier) to the CAC -SIR -SGLI/DD93 Within 2 hours or When known (earlier) CAC prepares report -DCIPS CAC prepares report and CNO/CAO -DCIPS -Script CAC prepares travel order for Family Members if eligible -Travel Orders Fatality Review Board (FRB) hrs or first duty day Assigned/Attached On-Post Unit responsible for Transportation CAC will Assist Off Post Fatality Review Board (FRB) Unit Responsibility *Note Reservist and Guard must be on AD orders, attending or traveling directly to and from training to be qualified as reportable to the CAC *Note Planned or scheduled operations/hospitalization not warranted

6 NOT Reportable Funeral Home, Family Member or Unit to VA if Retiree was receiving benefits to the CAC to Social Security Office CAC will prepare Reports and Letter to NOK and arrange honors if needed *DCIPS *DFAS *Military Honors No Retiree was a GO/MOH recipient Yes CAC will assist survivor with applying for benefits CAC will assign a CAO CAO will assist survivor with applying for benefits

7 On-Post Family Member Off-Post to the MP s, CID, and Unit to 911 and Unit Unit Reports death to the CAC Family identifies a local funeral home for services or transportation to another site CAC will prepare Casualty Report and apply for benefits once a Certificate is received *DCIPS *OSGLI *AHRC-Pay for Transportation Cost CAC can link survivor with ACS

8 Injury SI, VSI No Benefit available from CAC Emergency Services or Unit -SIR to local CAC Within 2 hours or When known (earlier) Local CAC prepares report -DCIPS -Script Home station is notified -Script -Notification CAC will assist -Mortuary Benefits -Funeral -Personal Effects

9 NOT Reportable On-Post Family Member/Unit Off-Post to MP s and CID Call 911 and report the Unit, MP s or CID will report death to CAC Notify the Unit Unit will notify family if already not notified Family will identify a local funeral home for service or transportation to another site Family will identify a local funeral home for service or transportation to another site Unit will link surviving family up with CPAC for benefit brief/processing Unit will link surviving family up with CPAC for benefit brief/processing

10 On-Post Off-Post Unit/Contractor Family Member to MP s and CID NOT Reportable Call 911 and report the MP s or CID will report death to Contractor Rep. Notify the Employee s Contractor Contractor Rep. will notify the family Family will identify a local funeral home for service or transportation to another site Family will identify a local funeral home for service or transportation to another site

11 or Injury (SI, VSI) Commander or S1 Reports casualty, injury and hospitalization to the CAC Within 2 hours or When known (earlier) CAC places the unit in touch with appropriate Service Rep. -SIR -SGLI/DD93 The appropriate service will take action outlined within their agency *Note Planned or scheduled operations/hospitalization not warranted

12 Commander or Emergency Services Reports casualty, injury and hospitalization to the CAC -SIR Within 2 hours or When known (earlier) Unit identifies a International Liaison CAC will notify CID CAC will notify HRC for guidance

13 USDB or JRCF to the CAC -SIR -SGLI/DD93 NOK/PADD Local (Yes) CAC prepares report -DCIPS -Script NOK/PADD Local (No) CAC will assign CNO and CAO Forward report to other CAC for notification and CAO support Disposition Brief CAC will brief Mortuary Benefits to PADD CAC will brief Mortuary Benefits to PADD Disposition Brief (Yes) Inmate was dishonorably discharged at time of death (No) No military honors, flag or military uniform Honors may be denied depending on crime Mortuary Benefits applied for by CAC