COMMISSIONERS COURT COMMUNICATION

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1 COMMISSIONERS COURT COMMUNICATION AGENDA DATE : 03/05/2012 \ CONSENT OR REGULAR: CONSENT CONTRACT REFERENCE NO (IF APPLICABLE): N/A SUBJECT: Juvenile Justice Center Quarterly Report BACKGROUND/DISCUSSION OF TOPIC: To include statutory requirement, operational impact, or performance goal. Quarterly Report for the Juvenile Justice Center FISCAL IMPACT: PRIOR COMMISSIONERS COURT ACTION (IF ANY): RECOMMENDATION: Commissioners Court review and accept the Department s Quarterly Report. COUNTY ATTORNEY APPROVAL The attached document has been given legal review by the El Paso County Attorney s Office on behalf of the County of El Paso, it officers, and employees. Said legal review should not be relied upon by any person or entity other than the County of El Paso, its officers, and employees. COUNTY ATTORNEY: LEGAL REVIEW: LEGAL REVIEW NOTES (If Applicable): DATE: SUBMITTED BY: Roger Martinez, Chief Juvenile Probation Officer (915) APPROVED 12/19/2011

2 RICHARD L. AINSA REFEREE JUVENILE COURT I MARIA T. LEYVA-LiGON REFEREE JUVENILE COURT II JUDGE ENRIQUE H. PENA JUVENILE JUSTICE CENTER YAHARA LISA GUTIERREZ JUDGE 65TH JUDICIAL DISTRICT COURT Commissioners' Court Report (March 5, 2012) ROGER MARTINEZ CHIEF JUVENILE PROBATION OFFICER MARC MARQUEZ DEPUTY CHIEF JUVENILE SERVICES LORENA HEREDIA, CPA DEPUTY CHIEF FINANCE AND OPERATIONS Department Overview: Intake Unit Description: The Intake Unit is responsible for the initial processing, interview and assessment of all in custody referrals referred from the various local law enforcement agencies within EI Paso County, Texas. The Intake Unit is the "gatekeeper" of the EI Paso County Juvenile Probation Department and all referred youth make initial contact with the Intake Unit. Overview: The Intake Unit is comprised of the Intake Process and the Deferred Prosecution Programs. The Intake Process is the actual process in which all youth are given an validated risk and assessment to determine their risk and need level. The Intake Unit then makes an appropriate recommendation to refer the case to the County Attorney's Office, refer to a Deferred Prosecution Program or close out the case. The Deferred Prosecution Program is also under the umbrella of the Intake Unit and is responsible for diversion of low risk youth and service coordination to meet their myriad of needs. Outcomes: DP180 Program: served 543 youth, 428 terminations, 370 successful, 58 Unsuccessful, 2 declined Achievements: Within the past two years, the diversion effort has been greatly enhanced to improve both the volunteer component under the Juvenile Court Conference Committees and the Probation Officer component within the Deferred Prosecution 180 Program. Also, automation has been enhanced with the introduction of: Juvenile Information System (JIS), a web based referral system which allows all eligible law enforcement agencies to refer youth electronically and paperless Live Scan system, DPS digital fingerprint system, which allows for instant DPS reporting (minimized from months to seconds) Assessments.com, an electronic web based interview and Assessment System. Probation Services Unit Description: Provide community supervision and rehabilitative services to youth who are adj udicated delinquent. Outcomes: Total Youth Adjudicated to Probation: 788

3 Level III: 550 Level IV: 238 youth placed on Level IV probation: ISP: 109 youth placed on ISP Success rate 84.4% 17 referred for subsequent offense (3 felony offenses/14 misdemeanor) SHOCAP: 107 youth placed on SHOCAP. Success rate is 78.5%. 23 referred for subsequent offense (7 felony offense/16 misdemeanor) Aftercare/Reintegration: 22 youth placed in aftercare. 86% success rate 11-Mental Health Residential Treatment Facility 6-Independent Living/V ocational Facility 3- Sex Offender Treatment Facility 2- Foster care 3 referred for subsequent offense (misdemeanor) Achievements: CIP= 11,035 hours performed, Cost Savings to County= $80, Community Collaborations and established and internal services developed to assist in defraying services costs: Departments provides TBI assessments, youth connections, MRT, sex offender, emotional regulation, strengthening families and teen parenting group services. Most services are provided by staff and with interns from local universities at no cost to the department. TBI collaboration with Mt. Sinai Medical School in New York has received national attention, and Frontline with ABC media is interested in developing a media program on the TBI initiative and Emotional Regulation groups. Detention Unit Description: The Detention unit is responsible for the care, welfare, custody and control of adolescent youth between the ages of detained pending court proceedings or release arrangements. Overview: Detention is a 64-bed secure facility tasked with providing, under conditions of confinement, a safe secure setting that provides educational and enrichment services for the youth served. Outcomes: During Fiscal Year 2011, the Detention unit received 1,425 physical referrals were males, 340 were females. We had an average daily population of 46 and our average length of stay was 13 days. Achievements: The Detention Unit has improved the delivery of psychiatric and educational services to the youth, including the addition of a contract child psychiatrist and a fully stocked library. Challenge Academy Unit Description: The Samuel F. Santana Challenge Academy provides a secure residential/correctional setting for EI Paso area juvenile offenders. Overview: Challenge is a long-term community-based program that emphasizes structure, discipline, education, substance abuse treatment, counseling, social development, and family/aftercare services. Outcomes: 108 total referrals in FY2011 with an 82% successful completion rate. Achievements: FY2011 received a State Audit score of 96.55% Participated in the annual SheriffDept.'s Haunted House and the annual El Paso Thanksgiving Day parade. Challenge was asked to participate in a news story for French television as an example of the American Juvenile Justice System Special Programs Unit Description: ensure that all local, state, departmental, and programmatic requirements are met. Provide services to three distinct youth offender populations each of which has specific personnel, funding streams, program designs and staff assigned.

4 Special Needs Diversionary Program (SNDP) is a Juvenile Mental Health Court Program designed to increase the availability of effective coordinated services to juvenile offenders with mental health needs. Goal is to reduce delinquency, increase offender accountability and rehabilitate juvenile offenders through a comprehensive, coordinated community-based juvenile probation system. Honorable Court Referee Terry Ligon presides over these cases. Outcomes: Served 37 youth - 88% completion rate Achievements: The program and its accomplishments were highlighted in publication completed for the Texas State Legislature by the Me Children At Risk organization for the Meadows Foundation entitled, "Texas Juvenile Mental Health Courts: An Evaluation and Blueprint for the Future". The publication supports Mental Health Courts in our state and encourages the State to fund such programs. It found that programs such as ours are an effective alternative to placement in psychiatric and detention facilities, reduces recidivism, are an effective and efficient use of public resources. Drug Court Program provides coordinated substance abuse treatment, case management, intensive supervision and drug testing to chemically dependent youth between the ages of Goals are to decrease substance abuse, increase school attendance and academic performance, strengthen family systems, and reduce recidivism amongst this high needs and risk population. Honorable Judge, Sam Medrano Jr. presides and youth are seen by the Judge on a weekly basis. Outcomes: Served 39 youth - 66% completion rate Achievements: Technical assistance through the MacArthur Foundation to the state of Louisiana in the areas of program design, implementation and troubleshooting programmatic challenges. In 2010, the Drug Court program was audited the OJJDP and the Governor's Office - Criminal Justice Division and received an excellent audit rating and representatives from both agencies were impressed with the program operations. Juvenile Justice Alternative Education Program (JJAEP): Established under Title 37 Tex. Admin. Code , which requires counties with a population over 125,000 to establish said programs for youth expelled from school for having committed certain felony level offenses on school campuses. Ensures that all expelled students are provided with an instructional program that results in a level of student academic progress in the areas of reading and math. Outcomes: Served 66 youth - 89% attendance rate for SY 2011 Highlight: An 89% school attendance rate was achieved in school year 2011 for a very high risk population who could have potentially dropped out of school due to their risk level, involvement in delinquent activities and lack of academic achievement. Accounting Unit Description: The Accounting Section manages the financial operations of the Juvenile Justice Center Overview: The unit has five major functions (1) Budget and manage Juvenile Justice Center accounts that are regulated through Texas Juvenile Probation Commission (TJPC), Criminal Justice Division and the County IOfEI Paso (2) Collections of al departmental fees (3) Accounts Payable (4) Payroll (5) Inventory Outcomes: Total funding for the Juvenile Justice Center for FY2012 is $17,155,615 Achievements: Scored 100% on the Texas Juvenile Probation Commission grant compliance review for FY201O. Information Systems and Records Unit Description: Operate, manage and support the information, communications and records systems Overview: Provide technical and applications support, automate departmental processes, maintain and store juvenile records

5 Outcomes: Assist juvenile probation management by providing juvenile statistical information Achievements: JPD Training Manager, Probation Services Monthly Stat Form, DP 180 Management Sheets, E-Financials Kitchen Unit Description: The Kitchen provides complete food services to the Juvenile Justice Center, which includes three nutritional meals a day. Overview: The meals for the juveniles in Detention and in the Challenge Academy are prepared under the standards of the National School Lunch Program, Aftercare School Care Program and the City Health Department. Outcomes: Breakfast Lunch Dinner TOTAL Meals served from October 2010 to September ,230 25,260 25,444 76,934 Achievements: Audits/Food Inspections: Department of Health Food Inspections March 30, 2011 (score 96), Audit from the Texas Department of Agriculture (passed), TJPC Pre-Post Adjudication Audit (passed), Dept. of Justice - U.S. Marshalls Services July 27, 2011 (passed), Dept. of State Health Services July 12, 2011 (passed) Maintenance Unit Description: The Maintenance unit is responsible for the overall physical appearance of the facility, security systems, building maintenance, cleanliness and landscape. Overview: The Juvenile Justice Center is situated on 9 acres of land and the facility is approximately 121,699 sq. ft. Outcomes: The Maintenance unit is also responsible for maintaining the Departments automotive fleet. Work Orders for FY2011 are as follows: Work orders completed Hours spent on vehicle maintenance 1, Achievements: Remodeled Detention unit offices and Library which includes installation of ceramic tile. Converted all light fixtures to energy saving bulbs. Installation of new water heaters, ice machine in the Kitchen, and stainless steel lavatories in the Detention units. Rog Martinez, Chief Juvenile Probation Officer Public Servant

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