Women s Army Corps Veterans Association 2007 Annual Convention ALL ABOARD FOR THE CHATTANOOGA CHOO-CHOO
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1 ALL ABOARD FOR THE CHATTANOOGA CHOO-CHOO Executive Board Meeting - 29 August Board of Directors Meeting - 30 August Convention - 31 August - 2 September Location: Chattanooga Choo-Choo Holiday Inn 1400 Market Street Chattanooga, Tennessee Reservations: To secure the special rate for our group, a three-letter code WMV has been assigned. For reservations, you may call the local toll free number ( ), the Worldwide Holiday Inn toll free number ( ) or go on line ( using the three letter code. Please tell the reservationist your arrival date and refer to our group to receive the special rate, or you may complete the information below and mail it with your form of payment. These rates are effective from August 27, 2007 to September 5, RESERVATIONS MUST BE RECEIVED BY JULY Check in time is 3:00 P.M Check out time is 11:00 A.M. (If attendees are in meetings past 11:00 A.M. arrangements will be made with the hotel for an appropriate hold area for luggage. Single or Double Room Rates: $99.96 tax included - Traincar Rate: $ tax included Reservations Department Chattanooga Choo-Choo Holiday Inn 1400 Market Street Chattanooga, TN Women s Army Corps Veterans Assn/Group Code: WMV August 29 - September 2, 2007 Single Rate: (1 Person): $85.00 Reservations must be received by July 29, 2007 Double Rate: (2 Persons): $85.00 After This Date Reservations Are Subject To Availability Traincar Rate: $ Please indicate desired accommodations: Plus current tax rate: 17.25% King (1 King bed) Double (2 Double Beds) (Tax Rate subject to change) Smoking Non-smoking Name: Phone No. ( ) Address: State Zip Code Arrival Date Departure Date No. of Rooms No. Adults Credit Card Exp. Date No. Children: Credit Card No: Children under 18 free in same room with parents FREE AIRPORT SHUTTLE SERVICE IS AVAILABLE. PLEASE CALL IN ADVANCE / (423) The Dates for the Meeting Are Listed Above-Any Variation Is Subject To Availability
2 Tour the History of the Civil War Before the Convention, we are offering a tour on Wednesday, 29 Aug This is a bus tour and includes the following: 9:30 AM Depart Chattanooga Choo-Choo Building #1 10:00 AM Visit the 6 th Cavalry Museum at Fort Oglethorpe 11:00 AM Visit Chickamauga Battlefield Visitors Center View Fuller Gun Collection 11:30 AM Tour Battlefield with a Guide 1:00 PM Lunch at Gordon Lee Mansion (Box Lunch) 2:00 PM Tour Gordon Lee Mansion 3:00 PM Tour Gordon Lee Mill & Coke (Coal) Ovens 4:00 PM Depart for Hotel 4:30 PM Arrive at the Hotel We must have at least 30 people to go on this tour before we can book it. The cost is $53.00 per person. If you are interested, please mark the appropriate box on the Registration Form. Look forward to seeing all of you at the convention. Martha McBroom Convention Chairperson
3 Registration Form Name: Name in Service: Address: Street State & Zip address: Phone No. Provide Chapter # : or specify MAL: I will be participating as a member of the Honor Guard Check only ONE of the following: I am attending the 2007 Convention as a: National Officer:... Title: Natl. Standing Committee Chair: Committee Name: Past National President... Immediate Past National President Captain of the Honor Guard:... Chapter President:... If Chapter President s Representative check here: Chapter Delegate:... Chapter Alternate:... Chapter Member: Chairperson of MAL delegation: Member-at-Large Delegate:... Member-at-Large Alternate:... NOTES: If you hold two offices, i.e., Chapter President and National Standing Committee Chairperson, you are entitled to ONLY ONE VOTE and should check ONLY the box for the position in which you will be voting. Temporary Chapter President & Delegates do vote. Fifteen dollars ($15.00) registration fee must accompany this form. Please write only one check for the registration fee, social events and tour. Make check for total amount payable to WACVA 2007 Convention Fund. Mail check with Registration Form, Social Events Reservation Form, and Emergency Information Form to: WACVA 2007 Convention, P.O. Box 186, Jacksonville, AL REGISTRATION FORMS WILL NOT BE PROCESSED WITHOUT REGISTRATION FEE. DEADLINE FOR RECEIPT OF REGISTRATION & SOCIAL EVENT RESERVATIONS IS: 29 July Cancellation policy: Deadline for cancellation to obtain full refund is 15 August Please mail your Registration and Social Event Reservations as early as possible. Don t forget to complete and enclose your Emergency Information Form.
4 Total Registration Fee...$15.00 Social Reservation Form Qty Company Party (Friday 31 Aug) $35.00 Four Entrée Buffet Southern Fried Chicken, Old Fashioned Pot Roast, Hickory Smoked Barbecue Ribs, Fried Spring Water Catfish w/hushpuppies $ Pallas Athene Luncheon (Saturday 1 Sep) $18.00 Roast Loin of Pork or Buttermilk Chicken $ President s Luncheon (Sunday 2 Sep) $20.00 Roast Sirloin of Beef or Key West Tilapia $ Note: Vegetarian meals and meals for those with dietary restrictions are available. Please note special requirements for each meal Tour on 29 August $53.00 $ Total of Social Reservations, Registration Fees & Tour $ Your Name: IN CASE OF EMERGENCY, PLEASE NOTIFY: NAME: STREET ADDRESS Emergency Information Form Relationship: PHONE CITY STATE ZIP Chapter # or MAL IF UNABLE TO CONTACT PERSON ABOVE, PLEASE GIVE NAME, PHONE NUMBER, ADDRESS AND RELATIONSHIP OF ALTERNATE CONTACT: Are you allergic to any medication? YES NO IF YES PLEASE SPECIFY: Do you have any additional medical problems that we should be aware of in case of an emergency? If YES, please indicate here: Asthmatic Diabetic: Allergies including food: Other:
5 FROM: Chapter (Name & No.) Date: TO: WACVA 2007 Convention, P.O. Box 186, Jacksonville, AL National Corresponding Secretary, Jennie Woods De Angelis 436 S. Nora Rd., #63, Camelot Estates, Ormond Beach, FL SUBJECT: Chapter Delegates to Annual Convention Delegates to Annual Convention Name of Chapter President (for current year ending 30 June): Chapter President WILL: WILL NOT: attend in her capacity as a National Officer or Standing Committee Chairperson. If the Chapter President will not attend the convention, or will be attending in her capacity as a National Officer or Standing Committee Chairperson, the following Chapter member is named as Chapter President Representative: CHAPTER DELEGATES CHAPTER ALTERNATES Note: INDICATE IF THE DELEGATE OR ALTERNATE IS TO HAVE A PROXY VOTE. Delegate Appointed Proxy: Delegate Appointed Proxy: Delegate Appointed Proxy: Delegate Appointed Proxy: Proxy Fee of $8.00 ea. proxy must be remitted with this form. Amount enclosed: Signed Chapter President or Secretary (specify which):
6 FROM: Chapter (Name & No.) Date: TO: WACVA 2007 Convention, P.O. Box 186, Jacksonville, AL SUBJECT: Proxy Authorization Proxy Please be advised that I, Delegate From Chapter (number and name): In ( and State): to the Annual Convention of the Women s Army Corps Veterans Association scheduled to be held at the Chattanooga Choo-Choo Holiday Inn in Chattanooga, TN hereby appoint the following as my Proxy, to vote and act in my name at all meetings and on all matters where authorized by the National Bylaws, with the same effect as if I were personally present. Appointed member holding Proxy: Status of Proxy Holder: Chapter Delegate: Chapter President or her Representative: National Officer or National Standing Committee Chairperson from my Chapter: I hereby revoke any Proxy or Proxies heretofore given by me to any person. Signed: Date: Place:
7 Guest Registration Form Honorary Member if Attending Honorary Member s Name: Guest s Street Address: Mother s Name: Mother s Street Address: Mother of Member if Attending Daughter s Name: Daughter s Street Address: Daughter of Member if Attending Guest s Name: Guest s Street Address: Guest of Member Attending Guest s Name: Guest s Street Address: Guest of Member Attending Be sure to include meal selections and payment for your guests with your registration. There is no registration fee for Honorary Members or Guests
8 Guest Emergency Information Form Guest s Name: IN CASE OF EMERGENCY, PLEASE NOTIFY: Primary Contact: NAME: STREET ADDRESS Guest of: Relationship: PHONE CITY STATE ZIP IF UNABLE TO CONTACT PERSON ABOVE, PLEASE GIVE NAME, PHONE NUMBER, ADDRESS AND RELATIONSHIP OF ALTERNATE CONTACT: Are you allergic to any medication? YES NO IF YES PLEASE SPECIFY Do you have any additional medical problems that we should be aware of in case of an emergency? If YES, please indicate here: Asthmatic Diabetic: Allergies including food: Other:
9 Advertising Order Form Please write a SEPARATE check for your black and white ad payable to: WACVA 2007 CONVENTION FUND. Send to: WACVA 2007 Convention, P.O. Box 186, Jacksonville, AL DEADLINE IS 29 JULY 2007 Check space provided for desired size of advertisement. A. Large Ads for chapters, business, or individuals: Full Page $ Half Page $50.00 (4 7/8 W X 8 H) (4 7/8 W X 3 7/8 H) B. For chapters, business: Quarter Page Vertical $25.00 Quarter Page Horizontal $25.00 C. For individuals only: Address $5.00 Personal Business Card $15.00 Copy to read (or attach separate sheet containing text or artwork) Submitting Chapter s Number: or name of individual Address of Chapter or individual submitting ad: Street Address: WACVA 2007 CONVENTION COMMITTEE CHAIRPERSONS Chairperson: Co-Chair: Treasurer: Credentials: Convention Book: Drawing: Hospitality: Registration: Seating and Table Decorations: Secretary Martha J. McBroom Mary A. Lee Betty L. Adams B.C. Knox Donna M. Roberts & Mary Myrkle Betty Hinkson J. Molly Edwards & Diane L. Kappesser Mary A. Lee Helen I. Johnston Irene Evankovich
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