Carsington Sailing Club Flag Officers/ Officers Job Descriptions

Transcription

1 Introduction: The Flag Officers / Officers Job Description s serve as a guide and help the officer to perform their duties. Notwithstanding, a flag officer might be asked to cover for duties when a colleague is unavailable, to help assist in the smooth running of the club. Each Flag Officer should have at least one assistant, who can assist the FO, where required. This assistant can be an ordinary Committee member, or where required a (co-opted) club member. It should be understood that the Management Committee, is here to assist and support the General Manager, but that we have overall responsibility as Directors of the company (Carsington Sailing Club Ltd). Flag Officers 1) Commodore. 2) Vice Commodore. 3) Rear Commodore Safety and Training. 4) Rear Commodore Shore. 5) Rear Commodore Sailing. Officers 6) Honorary Treasurer. 7) Honorary Secretary Commodore Responsible, together with the Management Committee, for the proper running of the club for the benefit of the members in accordance with the Articles and Rules. To Chair the AGM in accordance with the Articles and Rules. With the Hon Secretary, prepare the Agenda for Management Committee meetings and to chair such meetings. To be aware of issues concerning the running of the club and to initiate action if required To be the public face of the club when required. To deal with correspondence addressed to the Commodore. To deal with issues, disagreements and complaints of members To oversee the effective carrying out of responsibilities of other officers of the club To Greet and welcome visitors and competitors to the club Vice Commodore To share the responsibilities, as from time to time agreed, of the Commodore and to stand in for him / her when required. Attend Management Committee meetings Page 1 of 6

2 Rear Commodore Safety and Training. Responsible for observance of Health and Safety regulations To support the General Manager in the following fields. To liaise with training and Instructors on use of club boats To liaise with the General Manager on the programme for the year To report any needs to the Management Committee / Sailing Committee Responsible for organization of the RYA and other training programmes in the club. Ensuring that the club is compliant with the regulations of the RYA Responsible for checking the qualifications of the instructors used by the club Responsible for the keeping of accurate records Attend and report to Management Committee meetings Page 2 of 6

3 Rear Commodore Shore. To take overall Responsible for maintenance and good order of the fabric of the club and security, and foreshore. To support the General Manager in the following fields. Report to Management Committee on the structure of the club (interior and exterior) and advice as to any long term issues/ developments / alterations. Keep track of, and instigate repairs/ replacement of, decoration; fittings; plumbing; electrical equipment and lighting. Oversee fire precautions and statutory notices / electrical testing (external)/ cleaning (external) /First Aid (please see list of first aiders). Report major issues to Commodore or Vice Commodore. Support the General Manager to arrange for the winter maintenance schedule and working parties With the Manager initiate repairs to the Slipway and oversee the laying of anchors. Attend and report to Management Committee meetings Page 3 of 6

4 Rear Commodore Sailing. Responsible along with the Sailing Committee for the organisation and control of the Sailing events at the club. The Sailing Committee must meet at least every two months Organising Sailing Committee meetings, ensuring that records are kept, published and reports made to Management Committee. Contact with other clubs / classes regarding fixtures Liaising with other club personnel where necessary List of jobs undertaken by the Sailing Committee. (To be inclusive: Sailing Committee Constitution (rev). 21 Oct 2013). These jobs have been delegated out to members of the committee. Fixture lists, Sailing Calendar Duty Vouchers Race Officer Duty Maintaining lists and racing sheets Make sure that all the flags and starting equipment work and are available according to the club rules. Reminders of Race Officer Duties Organise open meetings and cost control. Organising the event (Sailing Instructions, Notice of Race, sorting out the Registration Fees). Page 4 of 6

5 Hon Treasurer Responsible for proper oversight of all financial issues concerning the club Ensuring that proper accounting records are kept, financial resources are properly controlled, in line with good governance, legal and regulatory requirements Responsible for the production and presentation of the Annual Accounts (with external auditors / accountants) at the AGM and returns to the Tax and Regulatory Authorities Responsible for tracking of proper use of Grant and investment monies. Responsible for the club s bank accounts and funding. Arrangement for payment of accounts and refunding money spent on approved club projects and make the bank statements available to the Commodore s scrutiny from time to time Supervise that staff wages are on time and to budget. Attend and report to Management Committee meetings Page 5 of 6

6 Hon Secretary Responsible for keeping club files, records and correspondence. Issuing the notice and associated paperwork of the AGM together with taking minutes and reports of such a meeting. Issuing notices and resolutions and ensuring that the decisions are recorded in the next Management Committee minutes. Issuing, with the Commodore, the Agenda for Management Committee meetings, taking minutes and publishing the approved copy on the Web and in the Clubhouse. Publishing any rules approved by the Management Committee. Dealing with all general club correspondence, licences and returns, including reports. Holding a complete list of all current and past members with their known or last known contact details. Responsible, under the rules issued by the Management Committee, for membership and applications for membership of the club for: Maintaining up to date lists of current members, their status and contact details Making available approved contact information to flag officers, the emergency list in the club and on the web for use by the management. Answering queries regarding / processing applications for new membership or renewal of membership. In cases of doubt, referring the case to flag officers or Management Committee. Providing a list of new members to the House Committee at the meeting. Providing copies of the welcome pack and entry cards to new members. Attend and report to Management Committee meetings Page 6 of 6