Civil Service Commission. Title Consolidation Initiative

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1 Civil Service Commission Title Consolidation Initiative

2 CIVIL SERVICE COMMISSION Title Consolidation Initiative Focus on common elements, not narrow distinctions Examine titles for possible consolidation or elimination by: Identifying Vacant Titles Identifying Titles with Comparable KSAs and Requirements Identifying Titles with Antiquated and/or Similar Functions Perform consolidations in multiple phases for maximum impact

3 Consolidation Methodology Titles Career (State Local Or Common) Service *Unclassified Grand Total Common Local State Executive Judiciary Legislature Total Started with 7,894 State, Local and Common titles Met with Committee Representing Local Jurisdictions Established Internal Committees to Review Certain Occupational Groups Communicate with State and Local Appointing Authorities for Comments on Early Actions (Zero Incumbents & other early eliminations) CIVIL SERVICE COMMISSION

4 CIVIL SERVICE COMMISSION Results of Consolidation So Far Reduced 662 titles due to zero incumbents Proposed consolidation for Occupational Groups 20 and 81 Through proposed consolidation of similar titles: 224 titles eliminated Once proposals are accepted, will seek collaboration again with Local Title Consolidation Committee to utilize a similar approach for the remaining 18 Occupational Groups With these proposed reductions 7,008 titles remain

5 Examples of Consolidation T-CODE TITLE NAME SL C SV C E D U NSM EXP SUPERVISING MAINTENANCE REPAIRER L C A SUPERVISING MAINTENANCE REPAIRER PAINTING L C A SUPERVISING MAINTENANCE REPAIRER CARPENTRY L C A SUPERVISING MAINTENANCE REPAIRER LOW PRESSURE LICENSE L C A @ COORDINATOR OF MAINTENANCE SERVICES L C A SUPERVISOR REPAIR AND MAINTENANCE L C A ASSISTANT MAINTENANCE SUPERVISOR L C A GENERAL SUPERVISING MAINTENANCE REPAIRER L C A O R G LC C EM P MAINTENANCE SUPERVISOR L C A MAINTENANCE SUPERINTENDENT L C A DIRECTOR OF MAINTENANCE SERVICES L C A @ ASSISTANT DIRECTOR OF MAINTENANCE SERVICES L C A ASSISTANT MAINTENANCE SUPERINTENDENT L C A Possible Consolidations were identified based on similar Type of Service, Class of Service, Education, NSM, Experience Type, Organizational Level, and Class Code CIVIL SERVICE COMMISSION

6 Examples of Consolidation TITLE CODE NEW BROADER TITLE SERIES CONSOLIDATED TITLE CODE TITLES TO BE CONSOLIDATED (AT APPROPRIATE LEVEL) CLERK AGENCY AIDE ASSESSING CLERK ASSESSING CLERK TYPING ASSESSING CLERK ASSESSING CLERK TYPING CLERK COURT AIDE DOCKET CLERK DOCKET CLERK TYPING ELECTIONS CLERK INDEX CLERK INDEX CLERK TYPING PERSONNEL CLERK PERSONNEL CLERK TYPING TAX CLERK TAX CLERK TYPING WARD CLERK WARD CLERK TYPING SENIOR CLERK ASSISTANT VIOLATIONS CLERK ASSISTANT VIOLATIONS CLERK TYPING COORDINATOR OF SCHEDULING RECREATIONAL ACTIVITIES COORDINATOR OF SCHEDULING RECREATIONAL ACTIVITIES TYPING PERMIT CLERK PERMIT CLERK TYPING SENIOR ADMITTING CLERK TYPING SENIOR ASSESSING CLERK SENIOR ASSESSING CLERK TYPING SENIOR DOCKET CLERK SENIOR DOCKET CLERK TYPING SENIOR ELECTIONS CLERK Occupational Group 20 CIVIL SERVICE COMMISSION

7 TITLE CODE Examples of Consolidation NEW BROADER TITLE SERIES CONSOLIDATED TITLE CODE TITLES TO BE CONSOLIDATED (AT APPROPRIATE LEVEL) MAINTENANCE SUPERINTENDENT MAINTENANCE SUPERVISOR DIRECTOR OF MAINTENANCE SERVICES ASSISTANT DIRECTOR OF MAINTENANCE SERVICES ASSISTANT MAINTENANCE SUPERINTENDENT SUPERVISING MAINTENANCE REPAIRER SUPERVISING MAINTENANCE REPAIRER PAINTING SUPERVISING MAINTENANCE REPAIRER CARPENTRY SUPERVISING MAINTENANCE REPAIRER, LOW PRESSURE LICENSE COORDINATOR OF MAINTENANCE SERVICES SUPERVISOR MAINTENANCE AND REPAIR ASSISTANCE MAINTENANCE SUPERVISOR GENERAL SUPERVISING MAINTENANCE REPAIRER ASSISTANT SUPERVISING MAINTENACE REPAIRER ASST SUPERVISING MAINTENACE REPAIRER, LOW PRESSURE LICENCE SENIOR MAINTENANCE REPAIRER SENIOR MAINTENANCE REPAIRER, LOW PRESSURE LICENSE SENIOR MAINTENANCE REPAIRER CARPENTER SENIOR MAINTENANCE REPAIRER PLUMBER SENIOR MAINTENANCE REPAIRER ELECTRICIAN SENIOR MAINTENANCE REPAIRER PAINTER SENIOR MAINTENANCE REPAIRER FIRE EQUIPMENT MAINTENANCE REPAIRER MAINTENANCE REPAIRER, LOW PRESSURE LICENSE MAINTENANCE REPAIRER/RECREATION MAINTENANCE WORKER/PARK MAINTENANCE WORKER MAINTENANCE REPAIRER WELDER PUMP ROOM ATTENDANT Occupational Group 81 CIVIL SERVICE COMMISSION

8 CIVIL SERVICE COMMISSION The Next Phase Revised view of job titles and codes Shift focus from Title Codes to Title Names Revise Online Job Specifications New Job Description and Title Code Search Webpage Search Engine revised for new focus Place Holder and Budget Codes removed

9 CIVIL SERVICE COMMISSION Reductions Based on the Next Phase 173 Title Codes removed from external CSC systems*: 61 Placeholder Titles (non-encumbered title that exists to support variants ending in A ) 112 Non-title Compensation Title Codes (title codes maintained in the Classification Support System (CSS) for compensation purposes only) *Note: These Title Codes will still appear internally in CSC systems Number of active Title Codes after reductions: 6,835 ( = 6835)

10 Placeholder Titles CIVIL SERVICE COMMISSION

11 Non-title Compensation Codes CIVIL SERVICE COMMISSION

12 CIVIL SERVICE COMMISSION Multiple Workweek Titles Currently, 872 Title Codes are used to represent approximately 420 unique functions. Job specifications are being consolidated to report identical functions as one title, regardless of work week or work month. Approximately 420 Work Week (NL, NE, N4, 35/40) and Work Month (10/12) Title Codes will be reduced from the title count. This reduction will bring the total title count to approximately: 6,415 (6, = 6,415)

13 CIVIL SERVICE COMMISSION Multiple Workweek Titles TITLE NAME TITLE CODE SLC WORK WEEK ASSISTANT SUPERVISOR OF EDUCATIONAL PROGRAMS S NL S N412 ASSISTANT SUPERVISOR OF EDUCATIONAL PROGRAMS S N412 ATTORNEY S NL S NL12 ATTORNEY 2 AUDITOR 1 AUDITOR 1 TAXATION AUDITOR S NL S NL S NL S 3E S NL S 3E S NL S S NE S 4012

14 Current Job Specifications Charge Nurse 10 Months CIVIL SERVICE COMMISSION

15 Current Job Specifications Charge Nurse 12 Month, 35 Hour Work Week CIVIL SERVICE COMMISSION

16 Current Job Specifications Charge Nurse 12 Months, 40 Hour Work Week CIVIL SERVICE COMMISSION

17 Job Specification Revisions Title Code no longer on the top of the Job Specification General Title Name now encompasses all work week and work month variations CIVIL SERVICE COMMISSION

18 CIVIL SERVICE COMMISSION Job Specification Revisions Alternate work week and work month Title Codes listed at bottom of Job Specification These titles will still appear in searches

19 CIVIL SERVICE COMMISSION New Title Reporting Structure Revised Numbers Career Titles Service *Unclassified Grand Total State Executive Legislature Judiciary Moving forward the CSC title count will be separated by branch of government Only Executive Branch Titles will be reported by the CSC Due to the new reporting structure the search engine has been updated to reflect this change

20 CIVIL SERVICE COMMISSION Choice in Branch of Government State Executive Branch and Local Titles State Agency and Local Jurisdictions utilize these titles Majority of titles are found in this category Default Selection-no need to change when searching Local Titles Common (state and local) titles included in this Category General Titles (not restricted) included in this Category Legislative Branch Titles State Titles restricted to use by the Office of Legislative Services Judicial Branch Titles State Titles restricted to use by Judiciary

21 CIVIL SERVICE COMMISSION Title Name vs. Title Code Emphasis on Title Name rather than Title Code In order to differentiate work schedules for compensation purposes, our systems require a title code for each schedule; however, the functions performed are identical for each position. By focusing on Title Name. different work schedules can be consolidated into one job specification. Inputting general Title Name returns all titles in that category Inputting Title Code returns to general job specification If needed, Title Codes can still be used for searches *Note- Placeholder Titles and Non-Title Compensation Codes will not appear if used for searches

22 CIVIL SERVICE COMMISSION Search Engine Revisions C u r r e n t V i e w

23 Search Engine Revisions N e w V i e w CIVIL SERVICE COMMISSION

24 Visual Changes N e w V i e w CIVIL SERVICE COMMISSION

25 CIVIL SERVICE COMMISSION Purpose for Changes Shifting focus from Title Code to Title Name allows us to more precisely report actual titles. Provides easier, more streamlined searches Other features remain the same: Alphabetical listing help screen

26 CIVIL SERVICE COMMISSION Classification Support System (CSS) As titles are consolidated or eliminated, you can find which title replaces another in CSS

27 CIVIL SERVICE COMMISSION Classification Support System (CSS) Also, you can find which title is replaced by another

28 Summary of Work To Date Remaining Titles 77% Zero Incumbent 8% Workweek Change 5% OG 20 & 81 3% Place holders & Payroll Codes 2% Legislature 3% Judiciary 2%

29 Summary of Work to Date Began with 7894 No longer report Payroll Codes & Place holders as titles minus 173 Eliminated minus 662 Consolidated minus 224 Maintain for Other Branches of Govt minus 464 Total Remaining Executive Titles % Reduction Since Beginning the Project

30 CIVIL SERVICE COMMISSION Conclusion Questions or Comments?

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