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1 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: NOVEMBER 16, 2017 NUMBER: I SUBJECT: TABLE OF CONTENTS SECURITY AND CONTROL Emergency Procedures I.1 Emergency Alarm Systems I.2 Intercom Systems I.3 Hostage Policy I.5 Emergency Inmate Escape Procedure I.7 Riot and Disorder Policy Facility Control I.19 Facility Closed Circuit TV (CCTV) I.21 Housing Unit Area Activity Log I.23 Facility Inspection by Supervisory/Administrative Staff I.25 Key Control I.29 Post Orders I.31 Radio Use I.32 Facility Emergency Color Code System I.33 Facility Security Trash Control I.35 Housing Unit Special Equipment I.37 Facility Tool Control I.39 Vehicle Assignment and Usage Inmate Control I.40 Vehicle Safety I.41 Inmate Cell Searches I TABLE OF CONTENTS Page 1 of 2 #17//09

2 I.43 Inmate Count Procedure I.45 Inmate Hospitalization and Guards I.47 Inmate Identification Wristbands and Clothing I.49 Inmate Line-Up Procedures I.51 Inmate Movements I.52 Inmate Searches I.57 Transportation of Inmates Security of the Facility I.61 Facility Security Control- Main Floor I.62 Facility Security Use of Personal Mobile Communication Devices I.63 Facility Security - Housing Units I.64 Safety Checks of Inmates in Housing Units and Holding Cells I.65 Facility Security - Detention Facility Windows I.66 Facility Security Physical Security I.67 Facility Security - Loading Dock, Kitchen, & Storage Rooms I.69 Facility Security Weapons I.70 Tactical Team Identification I.71 Persons Authorized To Enter Sheriff s Detention Facilities I.73 Juveniles Entering Inside Detention Facilities Use of Force I.83 Use of Cell Extraction Procedures I.85 Use of Defensive Device I.87 Detention Use of Canines I.89 Use of Force I.91 Use of Carotid Restraint I.93 Use of Restraint Equipment I.95 Forcible Blood Sample Taking I.96 Providing Assistance to Arresting/Transporting Officer I TABLE OF CONTENTS Page 2 of 2 #17//09

3 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: NOVEMBER 20, 2015 NUMBER: I.1 SUBJECT: EMERGENCY ALARM SYSTEMS RELATED SECTIONS: H.1, H.2, H.4, H.5, H.7, I.32 PURPOSE To provide a means for detention facility staff and inmates to summon emergency assistance. POLICY All detention facilities shall maintain alarm systems that are manually or automatically activated for staff, inmate and facility security protection. PROCEDURE I. STAFF ALARM SYSTEM A. Each facility shall have a staff alarm system to allow staff to summon assistance immediately in the event of an escape attempt, assault, or other incident which threatens the safety and security of the facility, employees or inmates. B. Such alarm systems shall be connected to a central control area to ensure a constant monitoring of the alarms with appropriate, timely assistance dispatched to the scene of any alarm. C. The control deputy shall log into the Jail Information Management System (JIMS) all alarms indicating date, time, location, and disposition. The disposition shall include information as to the cause of the alarm such as, medical, fight, accidental, etc. D. The control deputy shall test each system at the beginning of each shift. He or she shall contact each area of the facility and request an alarm check. Prior to the activation of such alarm checks, the control deputy shall state aloud test so all control room personnel shall be aware such activation is not an actual alarm. E. Each activation of the alarm other than testing (see D above) must be cleared by the control deputy. To clear the alarm the control deputy shall: 1. Establish visual contact with the employee who activated the alarm in the control area to ensure the employee s well being (or verify the employee s well being by an independent source, i.e., send a deputy with instructions to call back with a prearranged code ); 2. Broadcast a Code 4 to any other responding deputies; 3. Reset the alarm panel I.1 EMERGENCY ALARM SYSTEMS Page 1 of 2 #15//08

4 II. INMATE EMERGENCY ALARM SYSTEM A. Each facility shall maintain an inmate emergency alarm system. The system shall consist of alarm buttons in each housing unit, holding room, or area where inmates are routinely held and terminate in control. The alarm buttons should be readily identifiable as an emergency system and be located as to provide ready access to the inmate. B. When the alarm is activated, the control deputy shall dispatch assistance, log the information, and clear the alarm as I.B, C and E (above). III. FIRE ALARM SYSTEM A. Each facility shall maintain fire/smoke detection devices in all sleeping areas and areas not separated from sleeping areas. B. Fire/smoke detection devices shall be maintained throughout the detention facility and inspected on a quarterly basis. The following alarm types should be strategically placed and readily identified as an emergency system: 1. Manual Pull Alarm 2. Smoke Detectors 3. Heat Sensors 4. Sprinkler System C. Response to, testing and maintenance of the fire alarm system is delineated in DSB P&P Section H. D. All personnel are required to familiarize themselves and receive training on activation of and response to a fire alarm situation. I.1 EMERGENCY ALARM SYSTEMS Page 2 of 2 #15//08

5 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: SEPTEMBER 27, 2017 NUMBER: I.2 SUBJECT: INTERCOM SYSTEMS RELATED SECTIONS: PURPOSE: To provide a means of communication between sworn staff and inmates. POLICY: Intercoms are generally located in areas accessible by inmates (e.g., dayrooms, cells, classrooms, etc.). Each facility shall maintain an inmate intercom system for the purpose of providing a means of communication between sworn staff and inmates. Intercom systems should be primarily used as a means of relaying and or summoning emergency assistance. Intercoms shall not be routinely muted or silenced. PROCEDURE: I. USE OF INTERCOM A. At the beginning of each shift, sworn staff assigned to positions (e.g., Housing Control, Central Control, etc.) equipped with intercom systems shall check their work area's touch screen panel, control panel, etc. and ensure intercoms have not been silenced or muted. Intercom systems shall also be checked any time sworn staff takes over operations in such areas (e.g., relieves a deputy arriving late to work, during mealtime, leaving early, etc.). B. In the event an intercom is silenced or muted, sworn staff must make an entry in the Area Activity log, utilizing the ALARMS type of Jail Information Management System (JIMS). At a minimum, the description field must include the cell number or inmate's name and booking number. The notes field must indicate the reason the intercom was silenced or muted. C. The intercom system volume/audible sound will be set to a level that can be heard by the person responsible for operating such equipment. D. In the event of an emergency or incident, an inmate is to depress the intercom call button which activates an alarm on the receiving end (e.g., Housing Control, Central Control, etc.). The alarm will alert sworn staff of a possible emergency or incident that deems their attention. Sworn staff will answer all intercom calls in an expeditious manner and follow-up on the nature of the call. II. MAINTENANCE AND REPAIR A. Intercoms shall be kept clear of obstructions and not be covered in any manner. Intercoms should be observed by staff during security checks and/or hygiene inspections. I.2 INTERCOM SYSTEMS Page 1 of 2 #17//07

6 If an intercom is found to be intermittently operable, it should be reported as soon as practical before it becomes completely inoperable. B. In the event an intercom is inoperable, sworn staff shall report the issue to their respective administrative/operations deputy. Upon notification of the issue, the administrative/operations deputy will contact the security technician. The security technician will assess the issue and contact the contracted provider to remedy the problem. If the security technician is not available, the administrative/operations deputy will relay the information to the Sheriff's Project Manager. I.2 INTERCOM SYSTEMS Page 2 of 2 #17//07

7 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: OCTOBER 4, 2013 NUMBER: I.3 SUBJECT: HOSTAGE POLICY RELATED SECTIONS: I.32, SDSD P&P ADDENDUM F, 6.38, 8.1, 9.3, 9.4 PURPOSE To provide guidelines for detention personnel involved in a hostage incident; and the protection of human life, including the hostage, innocent bystanders, law enforcement officers, and the suspect. POLICY: To effectively control and terminate a hostage situation predicated upon a logical evaluation of the totality of circumstances involved in the incident and appropriate handling by detentions security staff. Demands: Demands by the hostage-taker(s) should be carefully considered and evaluated as to the impact upon the immediate and subsequent circumstances, or the overall situation, before agreement to, or denial of, such demands. Use of Deadly Force: In addition to the Department s policy on the use of deadly force, the application of deadly force in a hostage situation must be considered when all reasonable negotiating alternatives have been presented and the immediate threat to human life has not diminished or, when a human life has been taken by the hostage-taker(s). Once the deputy, who is ultimately responsible for the incident, announces his decision to neutralize the hostagetaker(s) by deadly force, special weapons personnel will be utilized. The selected marksman shall be fully briefed concerning the incident and specifically instructed as to their mission. Thereafter, and until advised otherwise, they shall have the sole authority to utilize approved tactics and procedures to accomplish their mission. Authority of Hostage: All personnel shall be aware of the fact that no one, regardless of rank or position within this department, retains his/her authority when taken hostage. Surrendering Weapons: No deputies shall be expected to surrender his/her weapon(s) upon demand of a hostage-taker(s). Hostage Exchanges: No deputies shall be expected to, nor should feel compelled to, exchange his/her person for one or more hostages. PROCEDURE: I. The hostage situation is a most difficult problem. The successful resolution of such incidents requires great moral courage, sound judgment, discipline and determination on the part of all personnel involved. Experience has proven that the successful termination of hostage situations is predicated upon adherence to the following general guidelines: A. Contain the hostage-taker(s) and hostage(s) unless forced by circumstances to take other action. I.3 HOSTAGE POLICY Page 1 of 2 #13//07

8 B. Control assisting personnel movements, strategic placement, and use of weapons. C. Communicate with supervisors, subordinates, the suspects, and others as appropriate. II. III. IV. Contact the Communications Center for the assistance of the Crisis Negotiation Team (CNT) or Special Enforcement Detail (SED). Unless directed by the facility commander, or a representative of the Office of the Sheriff, inmate hostage-taker(s) must not be set at liberty. To gain time and to establish interim communication with hostage-taker(s), the on-duty watch commander shall designate an appropriate spokesperson to initiate communication with the inmate hostage-taker(s) in an effort to secure the safety and/or release of hostages, and the capture or surrender of inmates who have seized hostages. The primary objective of a negotiator is to change the attitude of the hostage-taker(s) from hostility to trust. Time is on the side of the negotiator and is the principal tactic used in the negotiating process. During the negotiations, the negotiator should command the respect of all personnel involved, but should not portray himself as the ultimate decision-maker. The hostagetaker(s) should be made to understand that there is another authority over the negotiator. The technique will allow the negotiator to employ further delaying tactics. V. When, and/or if, trained hostage negotiators are dispatched to the facility, they will be immediately briefed by the interim spokesperson that initiated communication with inmate hostage-taker(s). Any further negotiations with hostage-taker(s) will be conducted by those negotiators dispatched to the facility, unless otherwise directed by the scene commander. I.3 HOSTAGE POLICY Page 2 of 2 #13//07

9 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: MARCH 11, 2016 NUMBER: I.5 SUBJECT: EMERGENCY INMATE ESCAPE PROCEDURE RELATED SECTIONS: I.32, I.87 and SDSD P&P 6.58 PURPOSE To establish guidelines in the event an in-custody inmate escapes from any of the following: 1. Any Sheriff s Department detention facility. 2. Any location outside of a detention facility. 3. Any prisoner transportation situation. 4. Any court or court holding facility. POLICY With the exception of the detention canine unit and the mandates of immediate hot pursuit, detention deputies generally shall not be utilized in a search outside the perimeter of the facility. Coordination of search efforts shall be the responsibility of the agency of jurisdiction. However, detention deputies may be utilized in the search efforts at the discretion of the incident commander. If the escape is made from a transporting unit, the transporting deputy s primary concern is the security of the remaining inmates/prisoners left in his/her custody. PROCEDURE Each facility shall develop a green sheet policy outlining a specific escape response plan. This information should be included in the after action report. I. ESCAPE FROM A SHERIFF S DETENTION FACILITY A. The first deputy to become aware of an attempt or actual escape will immediately notify the control deputy. B. The control deputy will notify the watch commander. C. The watch commander will initiate a lockdown and direct a count be conducted. D. The watch commander will notify the Communications Center of the suspected escape. E. If the escape route is known: 1. Secure the area, and if safe to do so, remain at the crime scene until properly relieved. I.5 EMERGENCY INMATE ESCAPE PROCEDURE Page 1 of 6 #16//04

10 2. Avoid disturbing any tracks or materials left behind at the crime scene. 3. Preserve evidence. F. No one shall move into or out of the facility without the consent of the watch commander. G. All unnecessary inmate movement will stop. H. Depending on the layout of the facility, it may be necessary to deploy deputies to the exterior of the facility and set up a perimeter. I. Depending on the facility, all unnecessary vehicle traffic may be stopped. When deemed appropriate and necessary by the watch commander, all vehicles leaving the detention facility grounds or parking lots will be searched. License plate numbers for vehicles leaving will be recorded and forwarded to the Detention Investigation Unit (DIU) for follow up if necessary. J. If available, canine deputies will be dispatched with an armed cover deputy to search for the escaped inmate(s). 1. Allow canine to obtain the escapee s scent from tracks, clothing or bedding. 2. The canine deputy must be shown the last known location or escape zone. 3. The canine cover deputy will maintain contact with the Communications Center and/or facility control via the 800MHz radio. II. ESCAPE FROM A LOCATION OUTSIDE OF THE FACILITY, OR DURING THE TRANSPORTATION OF INMATE (S) A. If the escape takes place from a location outside of the facility (i.e. hospital), or during the transportation, and there are other inmates but only one deputy, the deputy shall notify the Communications Center of the escape, the direction of travel, a description of the inmate, etc. B. The deputy shall then transport the remaining inmates to the nearest Sheriff s detention facility as soon as possible and shall not participate in the search. C. After the inmates have been secured, they are to be interviewed for information regarding the escape. When at all possible, the inmates should be kept separate from other inmates and from each other until the investigator has been given the opportunity to interview and obtain their statements. D. When no other inmates are present, or when there are two or more deputies, one of the deputies will notify the Communications Center of the escape and advise if pursuit has been initiated. Circumstances such as security level of the inmate, time of day, location, availability of cover, ability to communicate with the Communications Center, etc., shall dictate whether or not a pursuit would be advisable. Based on the circumstances, the Communications Center watch commander may terminate the pursuit. I.5 EMERGENCY INMATE ESCAPE PROCEDURE Page 2 of 6 #16//04

11 III. ESCAPE FROM A COURT HOUSE OR COURT HOLDING FACILITY The responsibility for handling investigations of escapes, including follow-up investigations of any in-custody escape that occurs at a court house or from a court holding area, including inmates who have been taken to a medical facility for treatment from court and are guarded by deputies assigned to the Court Services Bureau (CSB), will be that of the CSB detective unit. IV. INMATE PROPERTY AND RECORDS The detention processing supervisor (DPS) shall be responsible for the following: A. All property belonging to the inmate shall be collected and stored at the facility from which the inmate escaped. B. After receiving confirmation from the watch commander, a computer entry will be made in the remarks section indicating the inmate has escaped. The booking will then be closed as "ESC" (subject escaped). C. The inmate account shall be closed and sent to the accountant at the San Diego Central Jail (SDCJ). All information regarding the status of the escape of the inmate shall accompany the money and account. D. Court Jurisdiction The DPS on whose shift the escape occurred shall inform the court of the escape by sending a memo to the judge to whom the case has been assigned (if any), the supervising judge of the court branch to which the case has been assigned, or if the case is in the main courthouse, the supervising criminal judge, and the presiding judge. A copy of the court paper should be forwarded with this memo. A copy of the court paper should also be sent to any other agency that has a hold, such as a federal agency, state parole, Department of Juvenile Justice, etc. The fugitive desk officer is to be notified if there are out-of-state cases involved. E. Hold papers for out-of-county warrants are to be returned to the originating agency. Federal detainers are to be returned to the federal agency and parole holds are to be returned to the Office of State Parole. V. ADMINISTRATIVE REPORTING REQUIRMENT In addition to all other reports, the facility commander shall prepare an after action report for the affected detention operations area commander. The report shall include, but not be limited to: A. Facility commander s synopsis and recommendations. B. Copies of related NetRMS reports. C. Copy of the escape report plus completed copies of the escape procedure duties and responsibilities. I.5 EMERGENCY INMATE ESCAPE PROCEDURE Page 3 of 6 #16//04

12 VI. AFTER ESCAPE FOLLOW-UP A. Detention personnel shall obtain all information available which may include interviewing other inmates and witnesses, checking records for criminal history, mug shots, etc., and shall furnish all the information that is obtained, which may assist in the investigation, in a follow-up deputy s report. B. In all cases, the responsibility for obtaining complaints and warrants shall be that of the assigned DIU detective. All persons and agencies notified of an escape shall also be notified of the recapture. C. Detention facility: Whenever an escape occurs, the facility watch commander or designee shall ensure that notification is made to: 1. The Communications Center watch commander or designee 2. The assistant facility commander 3. Facility commander 4. The assigned area commander 5. At the commander s discretion: a. Assistant Sheriff of the Detention Services Bureau b. Undersheriff c. Sheriff 6. Public Affairs 7. The chairman of the Board of Supervisors or designated representative. 8. Chief of police or designee for the jurisdiction in which the facility is located. D. Communication Center: The watch commander or designee is responsible to: 1. Take immediate and appropriate action as necessary to alert field units and/or outside agencies. 2. Relay the information to all local enforcement agencies of the county via a 999 CLETS Teletype message. 3. Notify the supervisor of DIU to contact the involved facility in order to initiate any required follow-up investigation. 4. Notify Divisional of Inspectional Services. 5. Provide an immediate news release. I.5 EMERGENCY INMATE ESCAPE PROCEDURE Page 4 of 6 #16//04

13 E. Detention facility watch commander All reports concerning an escape from any Sheriff s facility are the responsibility of the personnel of that particular facility. Any report of escape from a hospital facility shall be the responsibility of the personnel of the jail where the inmate is in custody, unless the inmate is being guarded by CSB deputies. In that case, the deputies guarding the inmate shall complete the initial crime report and forward it to the CSB detective unit for followup. The watch commander will, via Public Affairs, give newspapers and television stations prompt notification of the escape accompanied by a photograph and description of the escapee in cases of escape by: 1. Inmates who are in custody of the California Department of Corrections and Rehabilitation (CDCR prison returnees). 2. Inmates who affect the escape by force or violence. 3. Inmates who have been convicted of or charged with a felony. 4. Inmates who would be considered a risk to the community at large. F. Crime reports involving escapes from Adult Institutions, Work Furlough Center, shall be the responsibility of the South Bay Detention Facility (SBDF). The report is to be written only when the escape has occurred at any facility that is not operated by the Sheriff. All reports concerning an escape from any Sheriff s facility are the responsibility of the personnel of that facility. 1. The watch commander of SBDF will assign a sworn staff member of that facility to record the information supplied over the phone by the qualified Adult Institutions officer in a crime report in NetRMS. The report will be taken by this means and no field deputy needs to be dispatched. 2. Sheriff s DIU will be notified as soon as the reporting deputy has all necessary information. G. CDCR fire camp escapes of Sheriff's inmate. Following an escape of a Sheriff's inmate from a CDCR fire camp, CDCR staff will initiate preliminary investigative measures according to their policies, including completing and disseminating a BOL identifying the fire camp inmate and completing an internal administrative report/investigation in reference to the escape. CDCR staff will generally cease search efforts for an escaped Sheriff's inmate within twenty four hours of discovering the escape. CDCR will release custody of the escaped inmate back to the San Diego County Sheriff's Department. At this point, the Sheriff's department will assume the responsibility as the primary investigative party. I.5 EMERGENCY INMATE ESCAPE PROCEDURE Page 5 of 6 #16//04

14 The following procedures shall be followed upon notification of an escape of a Sheriff's inmate from a CDCR fire camp. 1. Information of escaped CDCR fire camp inmates will be given to the SDCJ watch commander. 2. The SDCJ watch commander will notify the Communications Center of the escape and request for DIU and the Fugitive Task Force to be notified. 3. The SDCJ watch commander will assign a sworn staff member of that facility to record the information supplied over the phone by the CDCR fire camp staff and complete a crime report in NetRMS. The report will be taken by this means and no field deputy needs to be dispatched. 4. DIU will be notified as soon as the reporting deputy has all necessary information. 5. Refer to section IV-V of this policy for inmate property and records, administrative reporting requirements, and after escape follow up procedures. I.5 EMERGENCY INMATE ESCAPE PROCEDURE Page 6 of 6 #16//04

15 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: JUNE 7, 2018 NUMBER: I.7 SUBJECT: RIOT AND DISORDER POLICY RELATED SECTIONS: I.32, Addendum F, 404 P.C. PURPOSE: To establish criteria by which riots or disorders are quelled and control re-established. POLICY: All detentions personnel will be constantly alert for any pre-indications of possible unrest within the facility that could result in a riot or disorder. This information is to be relayed to the watch commander for resolution to preclude such action, if possible. If spontaneous actions by inmates occur or if resolution has not been successful and a riot or disorder occurs within a detention facility, the goal will be quelling of the disorder in the most expeditious manner possible while protecting life and property of staff and inmates. Preservation of life shall be the first concern during such situations. This policy will be reviewed annually. PROCEDURE: I. RIOT AND DISORDER DEFINED A. Riotous Situations: A condition of riot may exist in the event of two or more inmates assaulting any official, destroying county property, banding together to resist authority, refusing to return to housing units or any covert act which would be detrimental to the orderly routine of the jail. (PC 404 (a) and (b)). B. Riots Assume Various Forms: Some are spontaneous, triggered by an incident after an accumulation of tension in the jail. Others are race riots and gang fights. Other riotous situations may be found to be a reflection of the prevalence of violent protest in the free community. II. PLAN OF ACTION A. Priorities: This policy will be executed in the most expedient manner possible, realizing that priorities will be given in the following order: 1. General public safety 2. Safety of all hostages 3. Safety of all other personnel 4. Inmate welfare and safety 5. Protection of property 6. To restore order and control 7. Identification, arrest and legal prosecution I.7 RIOT AND DISORDER POLICY Page 1 of 3 #18//04

16 B. Communication: 1. The Alarm: Immediate communication by staff members observing a riotous disturbance should be made to the control deputy who will notify the watch commander and supervisor responsible for the affected area. The supervisor will activate response to the disturbance. A first-line sworn supervisor, usually the sergeant, will direct pre-selected staff to the scene. Once a riotous condition has been confirmed, the watch commander will notify the Communications Center, facility commander and the detention facility operations commander. 2. Response: The initial response objective is to contain riotous conditions to as few inmates as possible and to as small an area as feasible. Response shall be directed by the ranking officer within the facility, who will not be in the immediate area, but available to proceed as needed. Unless directed by the ranking officer in command, all available staff will not proceed to the scene, but will stand ready as a reserve force, should additional personnel be required to suppress the disturbance. All lines of communication by inmates should be cut off (i.e., turn off telephones, close windows, etc.) to avoid spread of disorder. Inmates housed in modules in close proximity of a riotous disturbance will be locked in their cells. All areas of the facility, not immediately affected by the riotous condition, shall, insofar as practical, continue normal operating procedures, so as not to unnecessarily heighten facility tension. C. Establishment of Control: 1. The final objective of all action is to restore order with as little injury to persons and property as possible, and to achieve complete control over all facility activity. As conditions permit, every effort must be exercised to determine inmate riot leaders, and all other inmates who riot, or incite to riot. Additionally, any other criminal offenses will be documented for possible criminal prosecution. 2. Inmates, who are seemingly unwilling to participate, will be given opportunity to leave the riot area, and when possible returned to their housing units. Control is established when hostages, if any, are released, rioters quelled, and all involved inmates are locked-down under guard. 3. Nervous tension of both inmates and personnel will be a delicate state for sometime after a major disturbance. The sooner a relatively normal atmosphere can be restored, the better. A detailed investigation of the occurrence will be made via interrogation of inmates and staff participants, and through a thorough inspection of the facility to determine the extent of damages. A photographic record of the damage will be made before making immediate repairs; and all reports shall be submitted to the facility commander via the chain of command. Most of the work and other programs may be suspended for a brief time. 4. If actual suspension of Title 15 Minimum Standards occurs, and lasts longer than three (3) days, a written report to the Board of State and Community Corrections (BSCC) is required. If suspension of standards lasts beyond 15 days, it will be necessary to obtain written approval from the chairman of the BSCC. Isolation of the actual ringleaders and segregation of others on grounds of circumstantial suspicion will remove the focal points of agitation from the rest of the inmate I.7 RIOT AND DISORDER POLICY Page 2 of 3 #18//04

17 group and lower the emotional temperature. Just as soon as it seems safe to do so, the return to work can begin with the objective of restoring the whole institution to normal. III. USE OF FORCE Conditions for Use of Firearms: Only that force deemed necessary and objectively reasonable to restore order will be employed. Condition for use of firearms and physical force are to be determined by factual circumstances of occurrence to protect persons from death or serious bodily injury and only when authorized by the facility commander or designee. Firearms and gas equipment may be utilized only where there is an immediate threat to life and there is insufficient time to secure the services of the Sheriff s Special Enforcement Detail (SED). I.7 RIOT AND DISORDER POLICY Page 3 of 3 #18//04

18 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: JUNE 7, 2018 NUMBER: I.19 SUBJECT: FACILITY CLOSED CIRCUIT TELEVISION (CCTV) RELATED SECTIONS: PURPOSE To define the usage of closed circuit television within a detention facility. POLICY Each facility equipped with closed circuit television cameras and monitors will ensure proper placement for viewing purposes. This equipment will be used for surveillance only. PROCEDURE I. Facility staff and supervisors shall inspect equipment daily to ensure that cameras, monitors, and recording equipment are functioning properly. A. The day shift sergeant in each facility equipped with closed circuit television equipment will check the equipment daily to ensure proper focus. B. Should repair be needed on any equipment, the sergeant will promptly notify the County Security Communications Office and the facility administrative staff. II. Wherever possible, video monitors will be placed in such a manner to allow viewing by sworn personnel only, unless the area is shared with professional staff. A. Only security personnel will monitor areas where inmates may be observed unclothed such as safety cells and areas where strip searches are being conducted. B. Assigned staff monitoring areas of unclothed inmates will be the same gender of the inmate being viewed. I.19 FACILITY CLOSED CIRCUIT TELEVISION (CCTV) Page 1 of 1 #18//04

19 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: NOVEMBER 20, 2015 NUMBER: I.21 SUBJECT: HOUSING UNIT AREA ACTIVITY LOG RELATED SECTIONS: PURPOSE To record routine and emergency situations involving inmates and overall housing unit activities. POLICY Deputies assigned to housing units on each shift shall maintain daily shift records of pertinent information regarding inmates and their activities. PROCEDURE I. All entries will be made in the Operations Logging Activities section of JIMS. The log entries mostly relate to our obligations under Title 15. It is our way of documenting activities and events that occur during shifts to use for possible future reference. II. Log entries should be written in short, precise, accurate and businesslike form. The logs are subject to subpoena. Profanity and vulgarity will be avoided, unless quoting an inmate s statement (which will be shown as a quotation). It is the responsibility of the oncoming deputy to review entries in the log as a briefing on problems in the housing unit. Log entries should contain that which is necessary for maintenance of good communication, and continuity, between shifts. III. IV. The oncoming shift deputy shall review the following JIMS Web reports at the beginning of each shift; "Lower Bunk" and "Lower Bunk and Tier". Discrepancies will be resolved prior to end of shift. The JIMS Web report, "Prior Suicide Attempts" (PSA) will also be reviewed at the start of shift. Where feasible, inmates who have had a prior suicide attempt will be housed with a cellmate. Discrepancies will be addressed immediately. A JIMS entry shall be made in the area activity log confirming these reports were reviewed. In the event that JIMS goes off-line for an extended period of time, the following procedures will be followed to ensure continuity of documentation until JIMS is back on-line. A. Scheduled Maintenance 1. Immediately prior to the time at which the system is scheduled to be taken offline, make an entry in JIMS stating that JIMS will be off-line for maintenance. 2. Maintain written logs for however long JIMS is unavailable, using the JIMS Off- Line Activity Log (J-7 form). 3. When JIMS becomes available again, make a log entry stating that JIMS is back on-line. I.21 HOUSING UNIT AREA ACTIVITY LOG Page 1 of 2 #15//08

20 4. Enter all information from the J-7 forms into JIMS, making sure the activity times are accurate. B. Unscheduled Loss of the System 1. Maintain written logs during the time JIMS is off-line, using a J-7 form. 2. When JIMS becomes available again, make a log entry documenting the time at which JIMS went off-line. 3. Make a second log entry stating that JIMS is back on-line. 4. Enter all information from the J-7 forms into JIMS, making sure the activity times are accurate. C. Follow-up Procedures 1. J-7 forms will be reviewed by the team watch commander or designee to ensure that all information was accurately transcribed into JIMS. 2. J-7 forms will be retained at the facility for six months after use, after which they may be destroyed. V. Sergeants are required to review JIMS Area Activity Logs at least twice during their shift. Reviews should be conducted in such a manner as to ensure compliance with the minimum standards required under Title 15. Sergeants will make a "Supervisor Log Review" entry in each area s Area Activity Log showing that the check has been completed. A. Each supervisor s log review will extend back to the previous log review, to include the end of the previous shift when necessary. B. The supervisor will explain any discrepancies found in the note section of their log entry. VI. Lieutenants (watch commanders) are required to review JIMS Area Activity Logs at least once during their shift. The reviews should be conducted in the prescribed manner listed in Section V. I.21 HOUSING UNIT AREA ACTIVITY LOG Page 2 of 2 #15//08

21 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: SEPTEMBER 4, 2014 NUMBER: I.23 SUBJECT: FACILITY INSPECTION BY SUPERVISORY / ADMINISTRATIVE STAFF RELATED SECTIONS: Prison Rape Elimination Act of 2003 PURPOSE To establish guidelines for the daily inspection of each facility by the facility commander or designee, and supervisory staff. POLICY Each facility commander or assistant facility commander, and a line supervisor shall visit and inspect the facility as outlined below. The line supervisor may also act as the facility commander s designee. The inspection should be unannounced and should assess security measures, adequate staffing of housing areas, housing conditions, inmate morale, quality of care (and supervision) inmates are receiving, etc. Supervisors shall prohibit staff from alerting other staff members that these supervisory rounds are occurring, unless such announcement is related to the legitimate operational functions of the facility. PROCEDURE I. The facility commander or assistant facility commander shall personally conduct an inspection of the facility at least once per pay period. The inspection will include walking all housing units checking for health and hygiene problems, maintenance issues, security issues and the overall condition of the facility. At least once per pay period, the shift watch commander is responsible for conducting an inspection of housing and operational areas. The inspection shall be conducted in the form of a security check paying attention to health and hygiene problems, maintenance issues, security issues and the overall condition of the facility. II. III. The designated security/housing sergeant is responsible for conducting an inspection of housing and operational areas. The sergeant shall perform the inspection twice per pay period; once during the five (5) on and once during the two (2) on. The sergeant should verify that maintenance requests and other requests for upkeep and repair have been properly documented. He/she should also take other action as necessary to ensure adequate levels of security, supervision, cleanliness and quality of care are being met. The results of these inspections, as completed by all levels of supervision, shall be entered in JIMS in the appropriate housing unit(s) area activity log, using the JIMS dropdown selection SUPV INSPECTION. Any unusual occurrences should be reported to the appropriate administrator, and to the facility commander. On a weekly basis, the facility commander shall review JIMS entries related to facility inspections by supervisory staff and follow up on areas of concern. I.23 FACILITY INSPECTION BY SUPERVISORY / ADMINISTRATIVE STAFF Page 1 of 1 #14//10

22 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: NOVEMBER 20, 2015 NUMBER: I.25 SUBJECT: KEY CONTROL RELATED SECTIONS: I.1 PURPOSE To establish a standard procedure for daily key set control, and quarterly inspection and inventory of all facility key sets and keys. POLICY The control deputy on each shift shall be accountable for all the key sets in the facility. No keys are to be taken from the facility without the specific permission of the facility commander, or the watch commander. PROCEDURE I. DAILY KEY CONTROL A. Oncoming deputies shall receive their keys from the off-going deputies they are relieving. Any off-going deputy whose position is not relieved shall turn their keys into the control deputy. B. The control deputy shall conduct a key count at the beginning of shift and complete a Key Control Roster. The Key Control Roster shall be retained until the completion of the next quarterly key inspection and inventory. C. If a key set is not reported or accounted for during the key count, the control deputy shall notify the watch commander immediately. All reasonable efforts shall be made to locate the missing keys, including, but not limited to, searches and telephone contact with the last person known to have possession of the key set. D. If the key set is not located, the watch commander shall notify the facility commander without delay. An entry shall be made in the facility watch commander s log. II. QUARTERLY INSPECTION AND INVENTORY A. Each facility shall maintain a master key control roster. The roster shall identify each key set by letter/number designation, list each key attached to the key set and the key set location. B. Quarterly, the facility commander or designee shall conduct an inventory and physical inspection of these key sets. The results of this inventory and inspection shall be documented. I.25 KEY CONTROL Page 1 of 2 #15//08

23 C. This inventory and inspection shall include all facility key sets, to include new or spare keys, as well as the emergency key set maintained at the Communications Center. D. Any missing key set or individual key from a key set is to be reported to the watch commander, who shall notify the facility commander without delay. All reasonable steps shall be taken to recover the key set or key. E. Failure to locate the key set or key shall be cause for the facility commander to notify the affected operation area commander without delay. F. Any damaged keys or key rings requiring service shall be reported to the administrative sergeant. The administrative sergeant shall promptly have the keys or key rings repaired or replaced. I.25 KEY CONTROL Page 2 of 2 #15//08

24 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: JUNE 7, 2018 NUMBER: I.29 SUBJECT: POST ORDERS RELATED SECTIONS: PURPOSE To establish a duties list for each facility assignment. POLICY All facilities will have written Post Orders for each assignment located at each duty station. These Post Orders will be reviewed annually and updated as necessary. Each employee will be provided an opportunity to read and ask questions regarding each Post Order while in phase training. This information will be documented in the training file when completed. PROCEDURE I. Each facility will have a comprehensive narrative statement of the duties (Post Order) of each duty station within the facility. Included in this Post Order will be a chronological list of duties so anyone assigned will be able to ascertain what needs to be accomplished at any particular time during each shift. II. III. IV. The Post Order for each duty assignment will be available at all times (see page 2 for sample) Post Orders will be updated whenever needed and will be reviewed annually to determine if additional updating is necessary. The facility commander shall sign and approve all updates and annual reviews to the Post Orders. Semi-annually (January and July) Post Orders shall be presented as briefing training topics at team briefings. Employees shall sign the training roster acknowledging they have received the training. V. When an employee is assigned to a new duty station, he/she will: A. Read the Post Order. B. The employee will acknowledge that they read the Post Orders by signing the required reading portion of the facility training manual. I.29 POST ORDERS Page 1 of 2 #18//04

25 SAN DIEGO COUNTY SHERIFF S DEPARTMENT VISTA DETENTION FACILITY Post Orders West House Deputy REPORTS TO: RESPONSIBILITIES & AUTHORITY: SPECIFIC DUTIES: CHRONOLOGY: The Watch Commander Within the limits of authorized Policy and Procedure the West House Deputy will maintain secure custody and control of inmates. He/she will supervise and visually monitor inmates. He/she will enforce laws and regulations related to the facility operation. He/she will ensure the health and safety of inmates in the West House. Upon arrival, the West House Deputy will be briefed by the off going deputy. He/she will account for all inmates. He/she will account for all security items and make necessary log entries. He/she will continuously monitor living conditions and report unsafe or unsanitary situations. He/she will ensure that the established itinerary (meal services, medications, inspections, programs, etc) is completed. He/she will maintain a clean workstation. He/she will perform additional duties as assigned. AM SHIFT Shift Briefing/training Account for all security items Line up inmates for AM court Line up inmates for medications Conduct house count (via face cards & zero floor list) Line up called for visits Monitor food and spoons Feed inmates Line up inmates for PM court Line up called for visits Line up inmates for programs Line up inmates for medications File new inmate face cards after housing run Clean work station Brief on coming shift 1600 End shift PM SHIFT Shift Briefing/training Account for all security items Monitor food and spoons Feed inmates Line up inmates for medications Line up inmates for programs Line up called for visits I.29 POST ORDERS Page 2 of 2 #18//04

26 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: NOVEMBER 20, 2015 NUMBER: I.31 SUBJECT: RADIO USE RELATED SECTIONS: PURPOSE To acquaint the detention deputy with the proper use of vehicle radios and appropriate radio etiquette. POLICY The vehicle radio will be used whenever prisoners are transported, transmitting on DTN Trans. PROCEDURE I. When transporting prisoners from one location to another, check out the next available facility radio unit number when checking out the transportation vehicle. This information is to be logged into the Jail Information Management System computerized log under CO. II. When ready to transport, advise the Communications Center on the air that you are en-route from one location to another, giving the number of prisoners being transported. This should be transmitted on DTN Trans. The following is an example of the appropriate radio transmission: 50D19, 10-8, ARJIS 1234 en-route SDCJ with four s III. Upon arrival at your destination, advise the Communications Center with a transmission such as: 50D19, at SDCJ IV. When transporting an inmate of the opposite sex, advise the Communications Center with a transmission of: "50D19, 10-8, ARJIS 1234 en-route to LCDRF from VDF with one Starting mileage 123,456" V. Upon arrival at your destination, advise the Communication Center with: "50D19, at LCDRF, ending mileage of 123,578" I.31 RADIO USE Page 1 of 1 #15//08

27 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: DECEMBER 4, 2015 NUMBER: I.32 SUBJECT: EMERGENCY COLOR CODE SYSTEM RELATED SECTIONS: H.1, I.1, I.3, I.5, I.7, M.5 PURPOSE To establish continuity among all facilities in alerting and summoning appropriate detention facility staff (professional and sworn) to emergency situations. POLICY All detention facilities shall implement and maintain the following emergency color code system. It is the responsibility of each detention facility staff member to be able to accurately identify the color code that corresponds to the occurring emergency. PROCEDURES In the event of an emergency, staff shall announce the color code associated with the specific emergency situation via radio, telephone, or other means of communication. The following colors and their respective emergency are as follows: Code Blue Medical Emergency Code Green Riot Code Orange Fire Code Red Deputy s Alarm Code White Escape Code Yellow Hostage I.32 EMERGENCY COLOR CODE SYSTEM Page 1 of 1 #15//09

28 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: JUNE 1, 2005 NUMBER: I.33 SUBJECT: FACILITY SECURITY TRASH CONTROL RELATED SECTIONS: L.5, M.41 PURPOSE To provide for the safe storage and disposal of those items considered contraband or could be used as weapons in the jail. POLICY Any refuse items, which can be fashioned into a weapon by an inmate, will be properly stored in a secure area until it can be disposed of in a secure manner. Inmates and inmate workers will not handle or have access to this trash. PROCEDURES I. Regular trash is any trash generated by the facility that is not a security hazard. It will be properly bagged for removal. II. III. Security trash is any trash that is considered contraband or which can be fashioned into a weapon by an inmate. All security trash generated by the dispensary and kitchen shall be properly bagged and secured in a designated area. Only deputies are permitted to remove security trash. Inmate workers shall not handle security trash except under direct supervision of a deputy. Needles and syringes will be packaged separately from other security trash and stored in a designated area. They will be removed in accordance to Medical Policy and Procedure, Section 41. I.33 FACILITY SECURITY TRASH CONTROL Page 1 of 1

29 San Diego County Sheriff s Department Detention Services Bureau Manual of Policies and Procedures DATE: MARCH 29, 2017 NUMBER: I.35 SUBJECT: HOUSING UNIT SPECIAL EQUIPMENT RELATED SECTIONS: PURPOSE To identify special equipment used by the inmates or staff, which must be accounted for and kept in good working order. POLICY Deputies, at the beginning of each shift, will check all special equipment and appropriate log entries will be made to document the presence and condition of the equipment. PROCEDURE I. Each housing unit will be equipped with special items to be used by the inmates or staff. Examples of these items are nail clippers, hair scissors, hair ovens or pressing irons, razors, Survivair, stretcher, oxygen tank, fire extinguisher, etc. (Specific equipment will be identified at each facility.) II. III. At the beginning of each shift, the deputy assigned to housing units will account for each item of issued equipment and record it in the Jail Information Management System Area Checklist. If a particular item of equipment is in need of repair or replacement the deputy will contact the administrative deputy. If possible, the administrative deputy will provide either a temporary or permanent replacement of the item. All emergency equipment will be examined or tested at the beginning of each shift. The shift sergeant will be notified of any missing or damaged equipment. I.35 HOUSING UNIT SPECIAL EQUIPMENT Page 1 of 1 #17//03