11th Annual Conyers Car Show in conjunction with The Taste of Conyers May 5, 2018

Size: px

Start display at page:

Download "11th Annual Conyers Car Show in conjunction with The Taste of Conyers May 5, 2018"

Jason Morton
6 years ago
Views:

1 11th Annual Conyers Car Show in conjunction with The Taste of Conyers May 5, 2018 Dear Prospective Participant, Redline Event Production and the City of Conyers invite you to the 11th Annual Conyers Car Show. This year s event will be held on Saturday, May 5 from 11:00 am until 4:00 p.m. in the Historic Commercial District of Olde Town Conyers on Center, Commercial, and Railroad Streets. Participants will have a rare opportunity to show their vehicles in an intimate setting on the barricaded streets of historic Olde Town Conyers, and compete for prizes and awesome trophies. There will be ample space for local businesses and organizations to promote their business and/or goals at one of our vendor areas, and we encourage each of them to come for the day. Please plan to attend and share with us your awesome car, your exciting business, your wonderful wares, and a sense of community. We are anticipating a record number of entries for this event along with vendors, exhibitors, and much more. In order to make this year s event a success, we are asking local corporations, businesses, and organizations to join us as sponsors. Our goals for this event are to help bring attention and continued prosperity to Olde Town Conyers, to provide a venue for local businesses to promote themselves, to provide an inexpensive day of fun for local families, and to benefit the Walk of Heroes - Veterans War Memorial with a portion of the proceeds. If you would like to be a part of the show, please contact us at redlineeventproductions@yahoo.com, or complete and return the enclosed forms. Please read the enclosed information carefully. Fees, paid in full, are due with your completed application. Send only one check to cover all fees. All checks will be deposited upon receipt and checks should be payable to RedLine. (A $30.00 charge applies to any returned check) Pre-registration for cars is encouraged and will receive a $5 discount. Vendors must pre-register and pay applicable fees prior to April 28, We appreciate your interest in the show and look forward to receiving your application. Sincerely, Teresa Robertson Show Director

2 Rules and Regulations All mailed applications for reserved spots, must be postmarked on or before April 28, 2018 Walk up registration will be accepted the day of the show Set Up opens at 10:00 a.m. ~ Show begins at 11:00 a.m. ~ Trophy presentation 3:00 3:30 p.m. The Conyers Car Show Committee reserves the right to make final interpretation of all rules. An application is a commitment to show. NO REFUNDS WILL BE MADE FOR CANCELLATION OR REMOVAL FOR CAUSE. In the event of unforeseen circumstances, the show may be terminated at the discretion of the organizers. There is no alternate date for inclement weather. 1. All participants must check in at the registration tent upon arrival. 2. Only the registered vehicles may be in the viewing area during show times, golf carts, scooters, bicycles, skateboards, or any means of personal conveyance other than ADA approved will not be allowed. 3.Five (5) miles per hour speed limit will be enforced. 4. No alcoholic beverages area allowed. 5. Profanity will not be tolerated. 6. No food or beverage will be sold except by authorized concessionaires. 7. All exhibitors will be required to supply their own tents, chairs, tables, electrical cords, etc. 8. Each vendor space is 10x10, each car space is 1.5 parking spaces. Each exhibitor must keep within the assigned space unless additional space has been purchased. 9. Booths must be neat in appearance and not detract from neighboring displays. 10. Each exhibitor is responsible for their own trash removal. 11. Exhibitors are not allowed to stake tents into the asphalt or concrete in the streets of Olde Town. 12. Exhibitors are required to handle their own sales tax. 13. Booths must be manned at all times and exhibit their work for the entire show day. Exhibitors may not remove their exhibits until the end of the show day at 4:00 p.m. 14. All participants must sign the release form (attached) in order for the application to be accepted. 15. Electricity is a PAID amenity. You must pay when you apply. 16. Gas powered generators are not allowed in the show area. 17. No pets please. 18. Checks returned unpaid by the bank will result in immediate disqualification, and a fee of $ The Conyers Car Show reserves the right to accept or reject any application at our discretion. 20. Any participant failing to meet all requirements and regulations may be asked to leave the show area and/or will be disqualified. We reserve the right to reject and/or eject any persons or firm deemed undesirable. 21. No open fires will be permitted at any time and no fire arms or fire works will be allowed. Entertainers -Stages will be set up with a complete sound system including microphones and CD player. A technician will be on hand to facilitate a trouble free performance. Profanity will not be tolerated. The organizers reserve the right to review all performance material

3 11th Annual Conyers Car Show Exhibitor Application OFFICE USE ONLY Rec d: A/D: Time: Please mail this completed application, with full payment (please make checks out to RedLine and a signed release form to: Conyers Car Show c/o Redline Event Productions P. O. Box 502 Porterdale, GA Car Entries Contact Name: Address: Mailing Address: City, State, Zip: Phone Number: Cell Number: Car Year: Make: Model: Color: Additional information: Category for those wishing to be judged: (Circle One) Original Restored Modified/Custom Specialty Muscle Hot Rod Truck Entry Donation is $20 per car if mailed by April 21, $25 day of show ~ Spaces will be 10 x 20 Vendors/Exhibitors Exhibitors Name: Business/Organization: Address: City, State, Zip: Phone: Entry Donation is $45 per site ~ Spaces will be 10 x 10 Electricity: Yes / No (if yes, add $20.00) Electricity is limited and cannot be guaranteed. redlineeventproductions@yahoo.com

4 Important ~ Signature required Release Agreement I hereby release, acquit and forever discharge the Conyers Car Show, the City of Conyers, and Redline Event Productions, its agents, servants successors and assigns and all other persons, firms and corporations from any and all actions, causes of action, claims, demands, damages, costs, loss of service, expenses and compensations, which I may acquire or may accrue, arising out of any events taking place May 5, 2018 or otherwise connected with the 11th Annual Conyers Car Show. I further agree to hereby indemnify the Conyers Car Show, the City of Conyers, and Redline Event Productions, its agents, servants, successors and assigns and all other persons, firms and corporations against any and all calms, demands, damages or causes of action, both legal and equitable, asserted by any third party, their employees, agents, servants, successors and assigns arising from the events taking place May 5, 2018 or otherwise connected with the 11th Annual Conyers Car Show. This indemnity agreement shall include all reasonable attorneys fees, costs, and expenses incurred by indemnity. I also understand that I am fully responsible for any Revenue/Sales Tax applicable for items sold at the 11th Annual Conyers Car Show. I further agree that all visual records (photos, videos, etc.) of this event taken by or on behalf of the organizers will be come the property of the Conyers Car Show, City of Conyers, and RedLine Event Productions; and hereby authorize the uncompensated use of same as a record of the event, for future publicity, and for any legal purpose. I have received, read, fully understand, and agree to the adhere to the show rules as posted, and the above Release Agreement. Release Agreement must be signed by each participant to be accepted for this event. Signature Date This form must be signed and returned with the application redlineeventproductions@yahoo.com

5 Definitions of Classes Original This vehicle should be in as close as possible to the way it originally came from the factory. Any modifications made to the vehicle will cost you points. (Examples such as re-painting or re-upholstering). Tires, batteries or other normal wear items are understood and do not count against you. Depending on the number of changes that have been made to the vehicle, you may want to consider Restored or Modified/Custom. Restored The vehicle should be rebuilt to as close as possible to the way it came from the factory. Anything other than original equipment will cost you points. Tires, batteries or other normal wear items are understood and do not count against you. Depending on the number of changes to the vehicle you may want to consider Modified/Custom. Modified/Custom Non-stock cars that has been changed from the way it originally could have come from the factory either by drive train modification, suspension, custom body make over, interior changes etc. Specialty Includes home made vehicles or any vehicle that does not fit any of the other defined classes.

Non-Profit Vendor Rules & Procedures

Non-Profit Vendor Rules & Procedures Non-Profit Vendor 2018 Rules & Procedures Please keep a copy of the Rules and Procedures and Application Form for your records. Visit www.townofleland.com/recreation for event updates and information.