San Ramon Valley Fire Protection District DISASTER PLAN

Transcription

1 DISASTER PLAN 2009

2 Section TABLE OF CONTENTS Page FOREWARD 5 PART I INTRODUCTION 6 Disaster Definition 7 Purpose 7 District Responsibility 7 Scope 8 Objectives 8 PART II INFORMATION AND CONSIDERATIONS 9 Disaster Facilities 10 Personnel Activation and Recall Procedures 10 General Access 11 Family Assistance Centers 11 Modification of Work Assignments 11 Staffing / Crew Configurations 12 Work of the Board of Directors 12 Community Emergency Response Team (CERT) 12 Documentation Procedures 13 PART III DISASTER PLAN IMPLEMENTATION 14 Disaster Mode Level Definitions 15 District Policy in a Disaster 16 Plan Activation Procedures 16 Multi-Agency/Multi-Jurisdictional Response 16 Department Operations Center (DOC) 17 When to Activate the Plan 17 PART IV DISASTER OPERATIONS 19 Response Priorities in a Disaster 20 Communications Plan in a Disaster 23 PART V DAMAGE ASSESSMENT / VULNERABILITY RATING 25 Windshield Survey 26 Damage Assessment Guide 26 PART VI EARTHQUAKE RESPONSE PROCEDURES 27 1

3 General Situation 28 Response Procedure Specifics 28 Communications Center Checklist 35 Fire Station Checklist 36 Administration Building Checklist 37 On-Duty Battalion Chief Checklist 38 PART VII FLOOD (INCLUDING RESERVOIR FAILURE) 39 RESPONSE PROCEDURES General Situation 40 Response Procedure Specifics 40 Communications Center Checklist 47 Fire Station Checklist 48 Administration Building Checklist 49 On-Duty Battalion Chief Checklist 50 PART VIII FIRE CONFLAGRATION / WILDLAND URBAN 51 INTERFACE FIRE RESPONSE PROCEDURES General Situation 52 Response Procedure Specifics 52 Recognized Weather Service Terms 52 Disaster Mode Level Changes 53 PART IX HAZARDOUS MATERIALS / WEAPONS OF MASS 54 DESTRCUTION RESPONSE PROCEDURES General Situation 55 Response Procedure Specifics 55 Communications Center Checklist 58 First Responder Operations Checklist 59 Group Supervisor Checklist 61 Assistant Safety Officer Checklist 63 Incident Commander/On-Duty Battalion Chief Checklist 65 PART X MULTI-CASUALTY INCIDENT RESPONSE 66 PROCEDURES General Situation 67 Response Procedure Specifics 67 EMS Branch Director Checklist 70 EMS Division/Group Supervisor Checklist 71 Triage Unit Leader Checklist 72 Triage Personnel Checklist 73 2

4 Morgue Manager Checklist 74 Patient Treatment Unit Leader Checklist 75 Immediate Treatment Area Manager Checklist 76 Delayed Treatment Area Manager Checklist 77 Minor Treatment Area Manager Checklist 78 Patient Transportation Unit Leader Checklist 79 Ground Ambulance Coordinator Checklist 80 Air Ambulance Coordinator Checklist 81 Medical Supply Coordinator Checklist 82 PART XI STRUCTURAL BUILDING COLLAPSE RESPONSE 83 PROCEDURES General Situation 84 Response Procedure Specifics 84 PART XII ALL-RISK GENERAL RESPONSE PROCEDURES 85 Level 0 86 Level 1 86 Level 2 86 Level 3 86 Communications Center Checklist 89 APPENDIX A RESPONSE MATRIX 93 Unit Response Based Upon Disaster Mode Level 94 APPENDIX B ICS CHARTS BY DISCIPLINE 95 Swiftwater/Flood Search and Rescue 96 Hazardous Materials 97 Terrorism/WMD 98 Multi-Casualty 99 Urban Search and Rescue 100 APPENDIX C ICS FORMS 101 ICS ICS ICS APPENDIX D FLOOD MAPS 108 District Flood Map 109 Station 30 Flood Map 110 3

5 Station 31 Flood Map 111 Station 32 Flood Map 112 Station 33 Flood Map 113 Station 34 Flood Map 114 Station 35 Flood Map 115 Station 36 Flood Map 116 Station 37/40 Flood Map 117 Station 38 Flood Map 118 Station 39 Flood Map 119 Danville Reservoir Failure Map 120 APPENDIX E DAMAGE ASSESSMENT GUIDE 121 4

6 FOREWARD 5

7 PART I Introduction 6

8 INTRODUCTION DISASTER DEFINITION A disaster is defined by the San Ramon Valley Fire Protection District as an extraordinary emergency situation associated with any hazard, natural or human-caused, which may affect the District by exceeding its resources and capabilities. This plan seeks to protect life, limit injury and death, establish safe refuge and minimize impact to property and the environment in consideration of such events. PURPOSE This plan outlines the District s planned response to natural or man-made disasters. The plan does not apply to the District s routine emergency operations nor the procedures utilized to mitigate these events. The focus of this plan is on significant occurrences that have the potential to overwhelm the capabilities of the District. The plan is intended to develop the District s disaster response and to facilitate multi-agency and multi-jurisdictional coordination between local, operational area, State and Federal response. This plan is a collection of information represented by a variety of plans, policies and best practices established by the District and its allied emergency response and preparedness partners. This plan represents a singular presentation of this far reaching information in a format that can be utilized by District personnel in response to a disaster. Sources of information for this plan include, but are not limited to: National Response Framework California State Hazard Mitigation Plan East Bay Area Incident Management Team Operational Guidelines Association of Bay Area Governments Local All-Hazard Mitigation Plan Contra Costa County Hazardous Materials Area Plan Contra Costa County Community Wildfire Protection Plan Contra Costa County Emergency Medical Services MCI Plan City of San Ramon Emergency Operations Plan Town of Danville Emergency Operations Plan San Ramon Valley Fire Protection District WMD Plan DISTRICT RESPONSIBILITY During a disaster the District will be called upon to provide personnel, equipment, and resources to save lives and property, limit incident growth and participate in process to recovery. 7

9 The District acknowledges that, during a disaster, it will be the primary provider of firefighting, medical services, rescue services and hazardous materials release mitigation to the communities that it serves. These roles are the District s responsibilities by virtue of statutory authority as well as recognition from the Emergency Operations Plans for the City of San Ramon, the Town of Danville and Contra Costa County which share political geographic boundaries with the District. SCOPE This document serves as the official guideline for San Ramon Valley Fire Protection District disaster response efforts. This document is a companion to the Emergency Operations Plans (EOP) of the City of San Ramon, the Town of Danville, and Contra Costa County and may be viewed as the District s annex for operations within these existing EOPs. This document includes the District s operations up to and beyond the activation of City, Town, County and State Emergency Operations Centers (EOC). It is the intent of the District and this plan that all District disaster operations integrate into existing EOPs beginning at the EOC activation level. OBJECTIVES Establish a framework for the overall integration of District disaster operations into the existing management and coordination of emergency operations within the District s boundaries. Outline the methods and procedures utilized by District personnel to assess disaster situations and take appropriate actions to save lives and reduce injuries, prevent or minimize damage to public and private property, and protect the environment. Provide information for training District and allied emergency response personnel to efficiently and effectively prepare for, respond to and recover from emergencies and disasters. 8

10 PART II Information and Considerations 9

11 INFORMATION AND CONSIDERATIONS DISASTER FACILITIES The following facilities are scheduled for emergency use as the department operating center (DOC) for the District: Primary: First Alternate: Second Alternate: District Communications Center 800 San Ramon Valley Boulevard Danville, CA District Administration Building 1500 Bollinger Canyon Road San Ramon, CA Location from which Communications Support 131 can operate at the time of the disaster The primary emergency operations centers (EOC) for the City of San Ramon and Town of Danville are collocated in the District s Administration Building and are designated in the respective Emergency Operations Plans for these agencies. During disasters, District personnel may be commanded from a local incident command, an area command, the DOC or an EOC. PERSONNEL ACTIVATION AND RECALL PROCEDURES The District s regular staffing may be insufficient to meet the needs of a disaster. Recall of all District personnel (Operations, Support, Administrative, and Fire Prevention) may be required in a timely fashion to support disaster operations and activities. Recall will be based upon the disaster mode level and the needs of the event. In addition to the current pager/text-message recall method for Operations personnel one or more of the following processes may be implemented to recall the District personnel required for a Disaster: 1. telephone (including home, cell and other contacts from the personnel contact list) 2. media broadcast 3. amateur radio operators (RACES/ARES) 10

12 4. self-dispatch: in the event of an obvious disaster in which personnel are unable to contact the District through conventional methods personnel may elect to report directly to the District. All personnel shall report for duty as soon as possible when advised of a disaster mode condition. Upon disaster recall off duty personnel should secure his or her individual home/personal situation and report to: 1. regularly assigned work site 2. any District fire station or the District Administration building 3. nearest city or other public agency in their immediate area until access routes have been restored. GENERAL ACCESS To ensure that access is permitted to members who are attempting to traverse the roadways and highways, every member should carry their San Ramon Valley Fire Protection District personnel identification. Presenting this ID should allow the member access to most disaster areas. FAMILY ASSISTANCE CENTERS As conditions and time permit, efforts will be made to set up a family assistance center(s) near the areas of operations where District personnel and their family members can meet and spend off-duty time together. There may be insufficient District controlled facilities or resources to meet this need such that alternatives options may be evaluated and supported. MODIFICATION OF WORK ASSIGNMENTS While operating in a declared disaster mode District personnel may be assigned to functions which are not part of their daily job activities but which they may safely perform. Assignments that exceed the scope of the employee s daily job will be made by District Chief officers after confirmation of the capabilities of the assigned employee. All District personnel including administrative staff may be assigned to clerical, planning, logistics, administration/finance, support, or non-response functions. In addition to Suppression, Emergency Medical, Training, and Fire Prevention personnel, District reserves, District volunteers and District supervised 11

13 Community Emergency Response Team (CERT) personnel may be assigned to operations response functions which they can safely perform. Communications volunteers, mechanics, and ARES/RACES personnel may be assigned to mission specific activities in the field but should not be routinely considered for operations or response functions. STAFFING/CREW CONFIRGURATIONS While operating in a declared disaster mode the District may reconfigure or alter the staffing and crew assignments for response units to meet the specific needs of the event. Personnel will be informed of their assignment and accountability for all staffing in disaster mode will be maintained via the T-card system. All personnel assigned to task and tactic activities within operations or response should work in teams of two or more while other assignments may be a single person or a mission specific team. WORK OF THE BOARD OF DIRECTORS The District acknowledges that the political oversight, declarative authority and guidance of the Board of Directors may be essential during a disaster. The District may assign resources to protect the infrastructure needed to maintain the organizational capability of the Board. As the Board s normal meeting chambers may be utilized as an Emergency Operations Center during a disaster provisions to both closed and public meeting options may be made in other locations within the District s Administration building. COMMUNITY EMERGENCY RESPONSE TEAM (CERT) The District s Community Emergency Response Team (CERT) program has more than 650 trained members that are assigned to community based units or field teams each having an assigned leader and communications coordinator. CERT members have pre-determined scope and capabilities for disaster response. CERT members and communities have pre-established equipment caches to provide for these activities. CERT members are an incredibly valuable resource to the District and the communities that it serves. The utilization of CERT members allows a greater range of activities to be performed during a disaster while allowing District personnel to focus on high impact, high-risk areas. In the event of a disaster CERT members will respond within their designated communities and establish communications through their pre-determined communications pathways which include FRS/GMRS radio systems which operate independently of other District radio communications. This CERT communications process is intended to interface with and work at the direction of the incident commander and/or activated emergency operations centers 12

14 (EOC). This is accomplished through pre-established ARES/RACES communication systems. CERT members are not routinely utilized or activated in level 0 disaster mode level. In all other disaster modes CERT can be directly activated or its members may self-activate following established response and communications procedures. Where possible pre-established CERT processes, activities and damage assessment assignments should be maintained with the information derived from these activities relayed to the incident commander to who is responsible for the allocation of additional resources. Upon completion of preestablished assignments or as directed by the incident commander CERT members may be reassigned. CERT members are trained to provide damage assessment of low (GREEN) hazard occupancies utilizing the District s Damage Assessment Guide. DOCUMENTATION PROCEDURES Documentation is an integral part of the response plan. A lack of proper documentation will have a far greater and longer lasting impact on the District than the costs involved in our response and recovery efforts. Forms are provided in the command kits assigned to response apparatus as well as on the District inet. During a disaster, at minimum the ICS 214 should be completed by all units and maintained throughout the disaster. The 214 log is used to record details of unit activity. The file of these logs provides a basic reference from which to extract information for inclusion in any after-action report and is submitted to the documentation unit. 13

15 PART III Disaster Plan Implementation 14

16 DISASTER PLAN IMPLEMENTATION DISASTER MODE LEVEL DEFINITIONS Level 0 There is known or heightened potential for an event in a specific or multiple hazards. No event has occurred so no resources are committed to operations. Resources may be added to regular staffing in preparation for an event consistent with a specific hazard based plan. The District is capable of operating in this mode while maintaining all routine operations simultaneously. Level zero disaster mode activations will generally not be developed through operations response processes. Information regarding level zero activations may be made through routine District communications processes and should include any expectations for the activation. Level 1 An event has occurred to which the impact is minimal or unknown. The number of resources committed is low. The continuing threat is either minor or unknown. Additional resources beyond regular staffing may be added or mutual aid resources utilized. Operating in this mode the District is capable of maintaining all routine emergency/priority operations, non-emergency operations may be delayed but can be accomplished. Level 2 An event has occurred to which the impact is moderate. Resources are deployed either in high numbers with a short to moderate commitment expectation or in low numbers with a long commitment expectation. Additional resources beyond regular staffing or mutual aid resources will be required. All on-duty suppression personnel will be held and off-duty recall will occur in level 2 disaster mode. Operating in this mode the District is capable of maintaining only routine emergency/priority operations, non-emergency operations are not expected to be accomplished. Level 3 An event has occurred to which the impact is significant. Resources are deployed in high numbers for a long commitment expectation. Additional resources beyond regular staffing and mutual aid resources will be required. All on-duty personnel will be held and recall of all District personnel will occur in level 3 disaster mode. Operating in this mode the District is not capable of maintaining routine emergency/priority operations such that select operations will be discontinued, all non-emergency operations will be discontinued. 15

17 Changes in disaster mode level The District may transition from one disaster mode level to another based upon the needs of the event. Components implemented in the disaster plan mode may be discontinued or routine operations may be re-implemented as the event dictates. The District will remain in disaster mode until terminated by the Fire Chief, the Fire Chief s designee or the person who initiated the activation. DISTRICT POLICY IN A DISASTER The District will operate under the following policies in a disaster: 1. The National Incident Management System (NIMS) / State Emergency Management System (SEMS) / Incident Command System (ICS) will be utilized in all response activities. 2. Whenever possible, existing District policy and procedure will be observed. Where this is not possible this document shall be viewed as the District s policy for disaster operations. 3. All on-duty personnel are expected to remain until properly relieved. Offduty personnel will be expected to return to work as per the District recall procedures. 4. Staffing levels may change at the discretion of the Fire Chief or his/her designee. 5. Incident Command priorities will remain life safety, incident stabilization (including containment for natural mitigation), and protection of property and the environment. PLAN ACTIVATION PROCEDURES District Chief Officers, those acting in the capacity of District Chief Officers and those specifically designated by the Fire Chief are authorized to activate the District s Disaster Response Plan. Other specific District personnel are authorized to activate the plan within the scope of hazard or incident specific plans. MULTI-AGENCY/MULTI-JURISDICTIONAL RESPONSE During a disaster the District will be represented by the Fire Chief or his/her designee at the appropriate EOC(s). The District will work as directed within the EOC structure as outlined in the Emergency Operations Plans for the City of San Ramon, the Town of Danville and Contra Costa County. 16

18 Depending on the Incident, District personnel may be assigned roles and responsibilities within the EOC including: Operations Section Chief Operations Section Chief/Deputy Fire/Emergency Branch Director Communications Coordinator Plans Section Chief Logistics Section Chief Finance Section Chief Public Information Officer Liaison Officer Safety Officer DEPARTMENT OPERATIONS CENTER (DOC) During a disaster the District may activate its Department Operations Center (DOC). The DOC provides centralized management of the District s emergency response operations. Level 0 disaster mode activations do not require activation of the DOC unless directed by the on-duty Battalion Chief or the supervising dispatcher to accomplish directed activities. Level 1 disaster mode activations require the activation of the DOC only to the extent necessary to meet the needs of the event. Level 2 and 3 disaster mode activation require a full activation of the DOC and ongoing communications with the activated Emergency Operations Centers (EOC). The DOC s primary initial function during disaster activations is the coordinated accumulation, verification, documentation and sharing of information. Resource tracking and accountability is the highest priority in this process. Maps, display charts/boards, T-card tracking mechanisms, radios, phones and computers are available in the DOC for this purpose. Markers, paper, and other administrative supplies are available in the event of the inoperability of one or more technological systems. WHEN TO ACTIVATE THE PLAN The plan may be activated when: The City of San Ramon, Town of Danville or Contra Costa County activate their respective Emergency Operations Center (EOC). When 75% of District resources are involved in a major disaster response with long term sustained operations expected. Upon order of the Fire Chief or his/her designee. 17

19 The conditions for one or more hazard or incident specific disaster modes has been met 18

20 PART IV Disaster Operations 19

21 DISASTER OPERATIONS RESPONSE PRIORITIES IN A DISASTER During disaster response it may become necessary to prioritize "calls for service" based upon the disaster mode and the nature of the call in relation to its impact on life. The descriptions noted in this section will be utilized to prioritize calls for service during disaster mode unless amended by District personnel authorized to activate or terminate District disaster mode. 1. Fire It will be a priority to fight fires when lives are endangered. Incidents involving large fires in populated areas that may evolve into a conflagration, that are in or near health care facilities, heavily populated neighborhoods, industrial parks, or wildland/urban interface areas are of greatest priority in this category. A. Structure Fire Potentially occupied structures are a life threat and are therefore a priority in all disaster mode levels. In level 2 disaster mode known vacant structure fires may have a limited response sufficient to contain the fire and prevent spread to exposures. In level 3 disaster mode known vacant structure fires that have no significant exposure hazard may be allowed to self-mitigate, a single unit response is appropriate to make such a determination. B. Wildland/Vegetation Fire Wildland / vegetation fires have the potential to spread and pose a life threat and are therefore a priority in all disaster mode levels. In level 2 disaster mode wildland / vegetation fires may have a limited response sufficient to contain the fire and prevent spread to exposures. In level 3 disaster mode wildland /vegetation fires that have no significant exposure hazard and can be contained using natural barriers may be allowed to selfmitigate, a single unit response is appropriate to make such a determination. C. Automobile Fire Automobile fires that are an exposure threat to occupied buildings or are a life threat are a priority in all disaster mode levels. In level 2 disaster mode automobile fires may have a limited response sufficient to contain the fire and prevent spread to exposures, overhaul and investigation may be 20

22 deferred for such events. In level 3 disaster mode automobile fires that have no significant exposure hazard may be allowed to self-mitigate. The communications center should not initiate a response if this information can be determined from the caller, if the information cannot be determined a single unit response is appropriate to make such a determination. D. Nuisance Fire (e.g. dumpster) Nuisance fires that are an exposure threat to occupied buildings or are a life threat are a priority in all disaster mode levels. In level 2 disaster mode nuisance fires may have a limited response sufficient to contain the fire and prevent spread to exposures, overhaul and investigation may be deferred for such events. Nuisance fires that are known not to have exposure threat do not require a response and can be allowed to selfmitigate by assigned responders. In level 3 disaster mode nuisance fires that have no significant exposure hazard may be allowed to self-mitigate The communications center should not initiate a response if this information can be determined from the caller, if the information cannot be determined a single unit response is appropriate to make such a determination. 2. Building Collapse It will be a priority to respond to building collapse when lives are endangered. Incidents involving large populated occupancies are the greatest priority in this category. Response to building collapses in which there is no life threat or in which there are no salvageable lives may be discontinued in level 3 disaster mode. 3. Medical Incidents It will be a priority to respond to medical emergencies where lives are endangered. Response to medical incidents involving threat or insult to large populations is the greatest priority in this category. In level 2 and level 3 disaster mode injured or ill individual calls will be encouraged to provide self-help and to make their way to the closest designated "Hospital". Where self-help is not available medical response will be initiated except in level 3 disaster mode where medical response will be limited to incidents where the caller describes a possible life threatening condition including cardiac, respiratory, and altered mental status (Charlie and Delta level responses from the Emergency Medical Dispatch process). Calls for pulseless/non-breathing patients are prioritized after life threatening conditions in level 3 disaster mode. 21

23 3. Vehicle Accidents It will be a priority to respond to vehicle accidents where lives are endangered. Response to vehicle accidents involving threat or insult to large number of persons is the greatest priority in this category. In level 2 and level 3 disaster mode vehicle accident calls will be encouraged to provide self-help and to make their way to the closest designated "Hospital". Where self-help is not available a response will be initiated except in level 3 disaster mode where vehicle accident response will be limited to incidents where a person is reported trapped and salvageable or otherwise meets the criteria in the medial emergency category. 4. Hazardous Materials Calls It will be a priority to hazardous materials incidents where lives are endangered. Response to hazardous materials incidents that are in or near health care facilities, heavily populated neighborhoods, or impact population egress are the greatest priority in this category. In level 2 disaster mode hazardous materials incidents without life threat will have a single unit response for the purpose of establishing a perimeter to isolate/deny entry to the incident. Once established this perimeter may be staffed by non-responder personnel if available. In level 3 disaster mode response to hazardous materials incidents that have no life threat or immediate impact will be discontinued. Specific actions for natural gas leaks and fuel leaks are noted below: E. Natural Gas Leaks In the level 2 and 3 disaster mode occupants may need to be instructed in local shut down procedures. If a substantial leak is involved (e.g., a large natural gas pipeline), determine whether or not there is a fire. If on fire, evacuation of the area and allowing the fire to burn until shut down may be appropriate utilizing a single unit response. In level 2 disaster mode a natural gas leak without fire will receive a single unit response. Response to a natural gas leak without fire in level 3 disaster mode will be discontinued. F. Fuel Leak (from tank, vehicle, or storage) In the disaster mode, occupants may need to be instructed in local shut down procedures and containment. If a substantial leak is involved, determination should be made if there is potential for fire. If on fire or potential for fire, evacuation of the area and control of the run-off may be appropriate with a single unit response. In level 2 disaster mode a fuel leak 22

24 without fire will receive a single unit response. Response to a fuel leak without fire will be discontinued. Response to small or isolated fuel leaks will be discontinued in both level 2 and level 3 disaster mode. 5. Wires Down Isolation and control of energized electrical components will be the priority in disaster mode. Response will be prioritized based upon the life threat and the impact to incident or essential services facilities. A single unit response may be warranted if a high priority or response may be deferred for low priority incidents. A matrix denoting the unit response based upon the type of call for service and the level of disaster mode is available in Appendix A. COMMUNICATIONS PLAN IN A DISASTER Level 0 During a level zero disaster mode activation the District will maintain normal communication activities. Where alteration to normal communications activities are required the on duty Battalion Chief shall provide specific instructions to all affected personnel as to the requirements. Level 1 During a level one disaster mode activation the District will maintain normal communication activities with specific modifications. During level one disaster mode activations verbal radio communications not related to priority traffic, emergency traffic or incident-based traffic will be discontinued. Level 2 During a level two disaster mode activation verbal radio communications will be limited to priority traffic, emergency traffic and specified incident-based traffic. Verbal communications for incident-based traffic on San Ramon South and repeated tactical frequencies will be limited to communications between an incident commander(s) and the Communications Center. There are no restrictions to communications on assigned direct tactical frequencies in level two disaster mode. Level 3 During a level three disaster mode activation verbal radio communications will be limited to priority traffic, emergency traffic and specified incident-based traffic. Verbal communications for incident-based traffic on San Ramon 23

25 South and repeated tactical frequencies will be limited to priority communications between an incident commander(s) and the communications center. Priority communications are initial size-up / report on conditions, requests for resources, and the release of resources only. For incidents which would normally receive a first alarm response (e.g. structure fire without life threat) that are limited to a single unit response the unit will transmit a verbal size-up / report on conditions upon arrival after which verbal communications will be discontinued other than for priority and emergency traffic. Tactical frequencies will be assigned to incidents based upon the discretion of the on duty Battalion Chief or the District Chief Officer assigned to the DOC. Repeated tactical frequencies will not generally be assigned to incidents without prolonged. Communications System Interruption or Failure In the event of interruption of failure of the District s repeated radio frequencies District personnel shall follow the same process as noted in the level specific communication plan but shall do so utilizing the direct frequency. Due to the limitations of direct frequency coverage this may require the use of relay messaging from location to location or station to station. Communications performed by relay shall be limited to those specified by the on duty Battalion Chief or those required to communicate emergency traffic, mission critical information, or safety issues. 24

26 PART V Damage Assessment and Vulnerability Rating 25

27 DAMAGE ASSESSMENT AND VULNERABILITY RATING The District has a predetermined method of damage assessment based upon established vulnerability ratings for occupancies within each fire station s response area. WINDSHIELD SURVEY Specific to the San Ramon Valley Fire Protection District Earthquake and Dam Failure/Flood Response plans is the requirement for each station to conduct an inspection of their first-in area. District Chief Officers may require this inspection for any other disaster mode as directed. This inspection will be accomplished by conducting a drive-through "windshield" survey of their area along a predetermined route as noted in the Damage Assessment Guide for the appropriate response area. The priority for Damage Assessment are facilities with a vulnerability rating (VR) designation high (RED), followed by those designated medium (YELLOW) with those designated low (GREEN) holding the lowest priority for Damage Assessment. During level 2 and level 3 disaster mode activations damage assessment of high (RED) and medium (YELLOW) priority facilities will generally be completed by companies assigned to fire stations. Damage assessment of low (GREEN) priority facilities will generally be completed by CERT personnel assigned to geographical areas. Critical sites and facilities that could posses a major impact in prioritizing response efforts have been identified. If extensive damage to the area has been sustained, an inspection of each facility or site will be required. DAMAGE ASSESSMENT GUIDE The District s Damage Assessment Guide is available in hardcopy aboard each regularly assigned response apparatus and digital copies are available on the District s inet. The Damage Assessment Guide lists critical infrastructure by vulnerability rating (VR) in a color code system used for prioritization. The Damage Assessment Guide provides maps and routing instructions for each fire station based response area. Included in the Damage Assessment Guide are pages on which to document the assessment of each noted site. 26

28 PART VI Earthquake Response Procedures 27

29 EARTHQUAKE RESPONSE PROCEDURES GENERAL SITUATION The US Geological Survey has estimated a 67% probability of a major earthquake in the San Francisco Bay Area by the year The District lies near the Hayward Fault and both the Mount Diablo Thrust Fault and the Calaveras Fault bisect the District. The earthquake risk is significant throughout the District. The inevitability of a severe earthquake and subsequent devastation will remain a constant potential disaster for the District. RESPONSE PROCEDURES These Earthquake Response Procedures will be implemented in the event of seismic activity of 3.5 or greater in the immediate or adjoining area to the District. Information on the magnitude of an earthquake can be obtained from the United State Geological Service (USGS) website: In the absence of the immediate knowledge of the magnitude of the seismic activity the Communications Center should contact the on-duty Battalion Chief via radio who will determine if Earthquake Response Procedures will be implemented. In the event the Communications Center is unable to contact the on-duty Battalion Chief, dispatchers are authorized to implement Earthquake Response Procedures. Seismic activity meeting this threshold will place the District in a level 1 disaster mode. The on-duty Battalion Chief may alter the level. Implementation of Earthquake Response Procedures will take place by the following means: 1. As soon as District Communications Center is made aware of or has felt seismic activity, emergency procedures will be implemented by notifying all District stations that the District is in the disaster mode operating under Earthquake Response Procedures. 2. Any fire station feeling seismic activity shall consider this tremor as a possible foreshock of a devastating earthquake. Therefore, any officer aware of an earthquake tremor, which may not have been felt over the entire District, shall notify the Communications Center via radio or phone and begin emergency earthquake actions. 28

30 3. Any units in the field, having felt seismic activity and lost contact with the District Communications Center, shall assume the worst-case scenario and implement the Earthquake Response Procedures. Field units shall monitor the dispatch channel or other assigned tactical frequency for Communications Center announcements. District Communications Center Announcement The District Communications Center will advise all District stations and field units to stand by for an emergency announcement. All station and chief officer alert tones should be activated and the following message broadcast: Fire Station Roll Call "All San Ramon Valley Fire personnel, the District has experienced an earthquake and is now in level 1 disaster mode. Follow Earthquake Response Procedures and stand by for roll call. Station Roll Call will be implemented by the Communications Center immediately following the emergency announcement in the following sequence: Station 30 Station 31 Station 32 Station 33 Station 34 Station 35 Station 36 Station 37/40* Station 38 Station 39 Administration** *Captain 3701 or his/her designee is responsible to answer roll call for Station 37 and 40. **The highest ranking officer at the Administration Building is responsible for but may delegate answering roll call for Administration. Any units on the air or not in quarters at the time of the roll call should be accounted for in the roll call after Administration. Any station, facility or unit that does not immediately acknowledge roll call should be considered no response and the remainder of roll call completed. 29

31 When fire station roll call is complete, Fire dispatch will notify the on duty Battalion Chief of the status of each station, facility and unit. The on duty Battalion Chief will notify the EOC if established. In the event that Fire dispatch is unable to conduct the station roll call, it will be conducted by the on duty Battalion Chief or his/her designee. In the event the primary repeated dispatch frequency (San Ramon South) is not functioning, District personnel should attempt communications with the Communications Center, the on duty Battalion Chief and/or adjoining stations utilizing repeated tactical frequencies (Tac. 22 and Tac. 23) or direct radio frequencies (San Ramon South and all UHF tactical channels). Initial Earthquake Actions Upon first indication that an earthquake is occurring, all personnel shall take immediate measures to protect themselves and others from injury (duck and cover). All personnel are reminded that the initial earthquake may be only a prelude to a larger earthquake and, in any event, aftershocks of varying magnitudes are expected to occur. All actions must be predicated on preparing for additional seismic activity and necessary safety precautions to mitigate any impact. Upon completion of earth movement (or announcement by the District Communications Center) all personnel are to initiate the following actions: o o o o o o o Assess personnel for any life threatening injuries. Move all personnel, apparatus, and equipment, out of doors to a predetermined safe area. Assess immediate area (station) for earthquake damage and safety considerations. Shut off utilities as necessary. Determine if station is on normal or auxiliary power. Check that phones hand sets are "on" their hooks and verify functionality. Monitor Fire dispatch frequency. Station Status Report 30

32 A report on the actions noted above will be completed as a Station Status Report. Station status report will be delivered to the on-duty Battalion Chief or his/her designee. Station status report will be conducted via landline or cellular phone if possible, if phone systems are not available station status report will be conducted on the dispatch frequency or other frequency identified by the on-duty Battalion Chief for this purpose. The fire station status report will be brief, providing only pertinent, immediate "need to know" information in the following order: Category Comment Examples 1. Personnel All okay, minor injuries, major injuries, trapped, fatalities. 2. Facility Okay, minor damage, major damage, apparatus bay door stuck. 3. Power Normal power, auxiliary power, no power. 4. Phones Okay, no phones. 5. Units available Engine, truck, medics, reserves, etc. 6. Comments Be brief, identify fires and damage visible from station. Do not comment unless important. The person who answered roll call for the Administration Building shall be responsible for but may delegate a station status report for the Administration Building. If the Administration Building is vacant Station 38 personnel shall follow the same actions noted above for the Administration Building and complete a station status report for it after the Station 38 status report has been completed. The Station 31 South Annex building shall be included in the Station 31 station status report. The Station 36 Annex building shall be included in the Station 35 station status report. Station 37/40 personnel are to respond to their station after hazard notification when it is safe for them to do so. The first arriving person at Station 37 shall be responsible for completing and communication the station status report for Station 37. Radio Watch A District wide radio watch shall be maintained until notified that it is no longer needed. Under radio watch each District fire station and all available personnel and units shall monitor San Ramon South, Tac 22 and any other radio channel designated by the on duty Battalion Chief. Fire station speakers shall be left in the monitor mode for the duration of radio watch. 31

33 Damage Assessment During a level one disaster mode activation of Earthquake Response Procedures District personnel may be directed by the on-duty Battalion Chief to perform a response area based damage assessment. During level two and three disaster mode activations of Earthquake Response Procedures it is expected that each station completed an area based damage assessment. Damage Assessment will be conducted as a Windshield Survey following the route for high vulnerability rating (RED) critical infrastructure identified in the Damage Assessment Guide or the Damage Assessment component of District Pre-Incident Aerial Inspection books. This is to be a preliminary survey purposely bypassing minor damage and injuries to develop situational awareness regarding the entire response area. A checklist is provided for critical infrastructure in the Damage Assessment Guide and the Damage Assessment component of District Pre-Incident Aerial Inspection books and should be utilized. In addition to the checklist for critical infrastructure information should be documented on the following: Fires: Structural Damage: Physical Rescue: Medical Needs: Hazardous Materials: Water Supply: Access Routes: Utilities: Life threatening, conflagration potential, isolated product. Building, bridges, dams, etc. Problem evaluation, assistance required. Problem evaluation, availability of hospitals or casualty collection points, assistance required. Life threatening incidents, product, potential, evacuation Broken mains, etc. Impassable streets, essential routes that can be readily cleared, safe, clear access routes. Electrical/water/gas service, availability of emergency power. Upon completion of the high priority (RED) Damage Assessment this process should be repeated for medium vulnerability rating (YELLOW) critical infrastructure. CERT personnel assigned to geographical areas will be assigned low priority (GREEN) critical infrastructure for damage assessment. 32

34 Damage Assessment results should be reported to the on-duty Battalion Chief or the appropriate component of the DOC or EOC as directed by the on-duty Battalion Chief. CERT personnel will report there results via a pre-determined radio process. Documentation Documentation for all activities during any level disaster mode shall include the utilization of the ICS 214 form. An ICS 214 form shall be completed and maintained by each unit assigned during a disaster mode activation. Continuing Activities Ongoing activities in any level disaster mode activation for Earthquake Response Procedures will be directed by the on-duty Battalion Chief or the appropriate component of the DOC or EOC as directed by the on-duty Battalion Chief. The use of privately owned vehicles, foot patrols, and amateur radio operators may be considered in helping accomplish this. Depending on the conditions, these may be the only resources capable of damage assessment and response in severely impacted areas. Consolidated Incident Action Plan The incident action planning processes should be developed in a coordination fashion based upon the activated EOC, Area Command, DOC or field command structure applicable to the event. In the event field personnel are unable to receive direction or assistance, their activities shall be guided by initiative and judgment to project life safety considerations. CHECKLISTS Checklists are available and should be used by District personnel for Earthquake Response Procedures while operating in disaster mode. Checklists are available for the Communications Center, Fire Station, the Administration Building and the on-duty Battalion Chief. These checklists follow this page in the plan, are available for download from inet and are available, in a laminated version, in all suppression apparatus, fire stations and the Administration Building. 33

35 EARTHQUAKE RESPONSE PROCEDURES CHECKLISTS Communications Center Checklist Fire Station Checklist Administration Building Checklist On-Duty Battalion Chief Checklist 34

36 Earthquake Response Procedures Communications Center Checklist The following assumes that it is safe for the dispatcher utilizing this checklist to perform these actions. If the event it is unsafe to perform these actions the fire station checklist should be used instead. This checklist should be completed as soon as possible after the safety of communications center personnel is ensured. Notification of or felt seismic activity Contact on-duty Battalion Chief Implement Level 1 Disaster Mode or the elevated mode directed by the on duty Battalion Chief for Earthquake Response Procedures Activate all selectable tones for stations and personnel and make scripted notification: "All San Ramon Valley Fire personnel, the District has experienced an earthquake and is now in level 1 disaster mode. Follow Earthquake Response Procedures and stand by for roll call. Roll-Call to be completed 60 seconds after end of transmission (units that do not immediately acknowledge should be considered as no response ) Station 30 Station 36 Station 31 Station 37/40 who acknowledged Station 32 Station 38 Station 33 Station 39 Station 34 Administration who acknowledged Station 35 Units on the air identifiers Notify on-duty Battalion Chief of roll-call results On-duty Battalion Chief directed communication path Assess personnel and infrastructure Coordinate with Station 31 Captain for facility Verify all communication center systems functionality Recall all on-duty communications center personnel Activate DOC Track resources Document Station Status Report if directed 35

37 Acknowledge roll call Earthquake Response Procedures Fire Station Checklist Base all actions on the premise that additional earthquakes could occur Assess personnel for any life threatening injuries Move all personnel, apparatus, and equipment, out of doors Assess the station and grounds for earthquake damage and safety Shut off utilities as necessary Determine if station is on normal or auxiliary power Check phones handsets as on the hook and verify functionality Perform station status report using the template below: Category Comment Examples 1. Personnel All okay, minor injuries, major injuries, trapped, fatalities. 2. Facility Okay, minor damage, major damage, apparatus bay door stuck. 3. Power Normal power, auxiliary power, no power. 4. Phones Okay, no phones. 5. Units available Engine, truck, medics, reserves, etc. 6. Comments Be brief, identify fires and damage visible from station. Do not comment unless important. Station 31 is responsible for the Station 31 South Annex, Station 36 is responsible for the Station 36 Annex and Station 38 is responsible the Administration Building if not acknowledge in roll call Maintain radio watch and status until directed otherwise If directed conduct Damage Assessment (see guide) Initiate and maintain ICS 214 for all units 36

38 Acknowledge roll call Earthquake Response Procedures Administration Building Checklist Base all actions on the premise that additional earthquakes could occur Assess personnel for any life threatening injuries Move all personnel out of doors Assess Administration and grounds for earthquake damage and safety Shut off utilities as necessary Coordinate with available Station 38 personnel if possible Check phones handsets as on the hook and verify functionality Perform station status report using the template below: Category Comment Examples 1. Personnel All okay, minor injuries, major injuries, trapped, fatalities. 2. Facility Okay, minor damage, major damage, apparatus bay door stuck. 3. Power Normal power, auxiliary power, no power. 4. Phones Okay, no phones. 5. Units available Staff and vehicles 6. Comments Be brief, identify fires and damage visible from station. Do not comment unless important. Maintain radio watch and status until directed otherwise 37

39 Earthquake Response Procedures On-Duty Battalion Chief Checklist Acknowledge communication center, determine disaster level if needed Note roll call response from communications center Assess personal situation Transmit communication method for station status report Document Station Status Report Station 30 Station 31 Station 32 Station 33 Station 34 Station 35 Station 36 Station 37/40 Station 38 Station 39 Administration Direct Damage Assessment initiation if applicable Elevate disaster level if applicable Manage all District activities and response Determine use and activation of CERT 38

40 PART VII Flood Response Procedures 39

41 FLOOD (INLCUDING RESERVOIR FAILURE) RESPONSE PROCEDURES GENERAL SITUATION The District is home to more than a dozen Municipal Water Reservoirs totaling more than 150 million gallons of water and there are hundreds of private and public water storage tanks throughout the District. Reservoir and/or tank failure due to natural disaster such as a major seismic event or human-made event creating mass flooding does exist. Portions of the District face the potential of flooding from excessive rain fall without effective drainage. Flooding may cause loss of life, damage to property, as well as the displacement of persons residing in the inundation path. Mass evacuation of the inundation areas would be required. Extensive search and rescue operations may be required to assist trapped or injured persons. Emergency medical care, food and temporary shelter would be required for injured or displaced persons. RESPONSE PROCEDURES These procedures will be implemented in the event a reservoir failure/flood has occurred, or is imminent. Upon being aware of a reservoir failure/flood the Communications Center should contact the on-duty Battalion Chief via radio who will determine if Flood Response Procedures will be implemented. In the event the Communications Center is unable to contact the on-duty Battalion Chief, dispatchers are authorized to implement Flood Response Procedures. Reservoir failure/flood meeting this threshold will place the District in a level 1 disaster mode. The on-duty Battalion Chief may alter the level. Implementation of Flood Response Procedures will take place by the following means: 1. As soon as the District Communications Center is made aware reservoir failure/flood has occurred, or is imminent, emergency procedures will be implemented by notifying all District stations that the District is in the disaster mode operating under Flood Response Procedures. 2. Any fire station observing major flooding shall notify the District Communications Center via radio and begin flood procedures. 3. Any units in the field observing flood activity, and having lost contact with the District Communications Center, shall assume the worst-case scenario and implement Flood Response Procedures. Field units shall monitor the dispatch channel or other assigned tactical frequency for Communications Center announcements. 40

42 District Communications Center Announcement The District Communications Center will advise all District stations and field units to stand by for an emergency announcement. All station and chief officer alert tones should be activated and the following message broadcast: Fire Station Roll Call "All San Ramon Valley Fire personnel, the District has experienced a (reservoir failure or flood) and is now in level 1 disaster mode. Follow Flood Response Procedures and stand by for roll call. Station Roll Call will be implemented by the Communications Center immediately following the emergency announcement in the following sequence: Station 30 Station 31 Station 32 Station 33 Station 34 Station 35 Station 36 Station 37/40* Station 38 Station 39 Administration** *Captain 3701 or his/her designee is responsible to answer roll call for Station 37 and 40. **The highest ranking officer at the Administration Building is responsible for but may delegate answering roll call for Administration. Any units on the air or not in quarters at the time of the roll call should be accounted for in the roll call after Administration. Any station, facility or unit that does not immediately acknowledge roll call should be considered no response and the remainder of roll call completed. When fire station roll call is complete, Fire dispatch will notify the on duty Battalion Chief of the status of each station, facility and unit. The on duty Battalion Chief will notify the EOC if established In the event that Fire dispatch is unable to conduct the station roll call, it will be conducted by the on duty Battalion Chief or his/her designee. 41

43 In the event the primary repeated dispatch frequency (San Ramon South) is not functioning, District personnel should attempt communications with the Communications Center, the on duty Battalion Chief and/or adjoining stations utilizing repeated tactical frequencies (Tac. 22 and Tac. 23) or direct radio frequencies (San Ramon South and all UHF tactical channels). Recognized Weather Service Terms Flood Watch: conditions that could combine to make a flood possible Flood Alert: conditions that have combined to make a flood possible *Flood Watch and Flood Alert are situations which may constitute a level zero disaster mode activation for preparation but will not generally constitute a level one disaster mode unless determined by the on-duty Battalion Chief. Food Imminent: flood is certain to occur *Flood Imminent constitutes a level one disaster mode and the implementation of Flood Response Procedures. "Flood Watch/Alert" Actions Upon notification of a flood watch or flood alert the on-duty Battalion Chief may elect to place the District in level zero disaster mode. Upon such a determination all stations, units and the District Administration building should be notified via conventional communications means (phone, fax, ) as directed by the on-duty Battalion Chief. All stations and units should take the following actions: o o o Locate high probability flood zones by maps available on the inet, in each fire station or in the appendix to this plan. Confirm the presence of personal flotation devices fore each person assigned to the station or unit. Properly secure stations to prevent inadvertent flood in case of an event. "Flood Imminent" / Level 1 Disaster Mode Actions Upon notification of a flood imminent status the District will be placed in level one disaster mode and Flood Response Procedures will be implemented. All stations, units and the administration building should take the following actions: o Ensure the safety and accountability of all personnel 42

44 o Locate high probability flood zones by maps available on the inet, in each fire station or in the appendix to this plan. o o o o o o o Assign personal flotation devices from supply to all response personnel. Insure that all vehicles and equipment are fueled. Where possible staff a type III fire engine or the apparatus with the highest clearance of both the air intake and exhaust. Properly secure station, move essential records and property to above flood levels, secure areas. Evaluate utilities. If needed move all personnel, apparatus and equipment, to predetermined (high ground) safe areas based upon flood zones and/or reservoir failure maps available on the inet, in each fire station or in the appendix to this plan. Prepare for search and rescue role Evacuation Routes Evacuation routes should be determined based upon flood zone maps. Any directed evacuations should be communicated to on duty Battalion Chief or his/her designee. Radio Watch A District wide radio watch shall be maintained until notified that it is no longer needed. Under radio watch each District fire station and all available personnel and units shall monitor San Ramon South, Tac 22 and any other radio channel designated by the on duty Battalion Chief. Fire station speakers shall be left in the monitor mode for the duration of radio watch. Damage Assessment During a level one disaster mode activation of Flood Response Procedures District personnel may be directed by the on-duty Battalion Chief to perform a response area based damage assessment. During level two and three disaster mode activations of Flood Response Procedures it is expected that each station completed an area based damage assessment. 43

45 Damage Assessment will be conducted as a Windshield Survey following the route for high vulnerability rating (RED) critical infrastructure identified in the Damage Assessment Guide or the Damage Assessment component of District Pre-Incident Aerial Inspection books. This is to be a preliminary survey purposely bypassing minor damage and injuries to develop situational awareness regarding the entire response area. A checklist is provided for critical infrastructure in the Damage Assessment Guide and the Damage Assessment component of District Pre-Incident Aerial Inspection books and should be utilized. Although completion of Damage Assessment is essential, based upon life priorities, personnel may defer Damage Assessment to evacuate low areas of the community which have flood damage or potential for flood damage. In addition to the checklist for critical infrastructure information should be documented on the following: Fires: Structural Damage: Physical Rescue: Medical Needs: Hazardous Materials: Water Supply: Access Routes: Utilities: Life threatening, conflagration potential, isolated product. Building, bridges, dams, etc. Problem evaluation, assistance required. Problem evaluation, availability of hospitals or casualty collection points, assistance required. Life threatening incidents, product, potential, evacuation Broken mains, etc. Impassable streets, essential routes that can be readily cleared, safe, clear access routes. Electrical/water/gas service, availability of emergency power. Upon completion of the high priority (RED) Damage Assessment this process should be repeated for medium vulnerability rating (YELLOW) critical infrastructure. CERT personnel assigned to geographical areas will be assigned low priority (GREEN) critical infrastructure for damage assessment. 44

46 Damage Assessment results should be reported to the on-duty Battalion Chief or the appropriate component of the DOC or EOC as directed by the on-duty Battalion Chief. CERT personnel will report there results via a pre-determined radio process. Based upon the area of flood it may not be possible to adhere to the predetermined Damage Assessment routes. Personnel should evaluate as much of the assigned area as possible while first assuring safety. Documentation Documentation for all activities during any level disaster mode shall include the utilization of the ICS 214 form. An ICS 214 form shall be completed and maintained by each unit assigned during a disaster mode activation. Continuing Activities Ongoing activities in any level disaster mode activation for Flood Response Procedures will be directed by the on-duty Battalion Chief or the appropriate component of the DOC or EOC as directed by the on-duty Battalion Chief. The use of privately owned vehicles, specialized vehicles, and amateur radio operators may be considered in helping accomplish this. Depending on the conditions, these may be the only resources capable of damage assessment and response in severely impacted areas. Consolidated Incident Action Plan The incident action planning processes should be developed in a coordination fashion based upon the activated EOC, Area Command, DOC or field command structure applicable to the event. In the event field personnel are unable to receive direction or assistance, their activities shall be guided by initiative and judgment to project life safety considerations. CHECKLISTS Checklists are available and should be used by District personnel for Flood Response Procedures while operating in disaster mode. Checklists are available for the Communications Center, Fire Station, the Administration Building and the on-duty Battalion Chief. These checklists follow this page in the plan, are available for download from inet and are available, in a laminated version, in all suppression apparatus, fire stations and the Administration Building. 45

47 FLOOD RESPONSE PROCEDURES CHECKLISTS Communications Center Checklist Fire Station Checklist Administration Building Checklist On-Duty Battalion Chief Checklist 46

48 Flood Response Procedures Communications Center Checklist Notification of reservoir failure, flood, or flood imminent warning Contact on-duty Battalion Chief Implement Level 1 Disaster Mode or the elevated mode directed by the on duty Battalion Chief for Flood Response Procedures Activate all selectable tones for stations and personnel and make scripted notification: "All San Ramon Valley Fire personnel, the District has experienced a (reservoir failure or flood) and is now in level 1 disaster mode. Follow Flood Response Procedures and stand by for roll call. Roll-Call to be completed 60 seconds after end of transmission (units that do not immediately acknowledge should be considered as no response ) Station 30 Station 36 Station 31 Station 37/40 who acknowledged Station 32 Station 38 Station 33 Station 39 Station 34 Administration who acknowledged Station 35 Units on the air identifiers Notify on-duty Battalion Chief of roll-call results On-duty Battalion Chief directed communication path Assess personnel and infrastructure Coordinate with Station 31 Captain for facility Verify all communication center systems functionality Recall all on-duty communications center personnel Take preventative measures to reduce damage Activate DOC Track resources Document Station Status Report if directed 47

49 Flood Response Procedures Fire Station Checklist Acknowledge roll call Locate high probability flood zones by maps Assign personal flotation devices from supply to all personnel Staff type III engine or the apparatus with the highest clearance of both the air intake and exhaust Secure station, move essential records and property to above flood levels Evaluate utilities If needed move all personnel, apparatus and equipment, to predetermined (high ground) safe areas Prepare for search and rescue role Monitor San Ramon South and Tac 22 Report flood impact to station, if applicable, to on-duty Battalion Chief Maintain radio watch and status until directed otherwise If directed conduct Damage Assessment (see guide) Initiate and maintain ICS 214 for all units 48

50 Acknowledge roll call Flood Response Procedures Administration Building Checklist Secure building, move essential records and property to above flood levels Evaluate utilities If needed move all personnel, apparatus and equipment, to predetermined (high ground) safe areas Coordinate with available Station 38 personnel if possible Monitor San Ramon South and Tac 22 Report flood impact to building, if applicable, to on-duty Battalion Chief Maintain radio watch and status until directed otherwise Assess safety of personnel leaving via private vehicle 49

51 Flood Response Procedures On-Duty Battalion Chief Checklist Acknowledge communication center, determine disaster level if needed Note roll call response from communications center Assess personal situation Transmit communication method if not routine Direct Damage Assessment initiation if applicable Elevate disaster level if applicable Manage all District activities and response 50

52 PART VIII Conflagration/Wildland Urban Interface Fire Response Procedures 51

53 FIRE CONFLAGRATION / WILDLAND URBAN INTERFACE FIRE RESPONSE PROCEDURES GENERAL SITUATION The areas served by the District include areas from a wide valley floor to the top of the highest peak (Mount Diablo) in the area. Rolling hills with grass in the low lands transition to dense tree and vegetation cover with rise in elevation. Homes are built throughout the wildland urban interface. The majority of these homes are in extreme, high, or moderate wildland fire threat areas. Fire conflagration and wildland urban interface fire incidents occurring within the San Ramon Valley Fire Protection District will require resources above and beyond those available on a routine basis. Fire conflagration and wildland urban interface fire incidents can and have occurred within the District and remain a high probability hazard. The San Ramon Valley Fire District is responsible for the management and suppression of fire within local responsibility areas (LRA) and will work in conjunction with the California Department of Forestry and Fire Protection (Cal-Fire) for the management and suppression of fire within State Responsibility Areas (SRA). RESP0NSE PROCEDURES The San Ramon Valley Fire District response to and management of a fire conflagration or wildland urban interface fire incidents will utilizes the assistance of all Contra Costa County Fire agencies, Cal-Fire and likely agencies outside of the area. The existing local and state plan for response to wildland fires, including the use of the California Fire Service and Rescue Emergency Mutual Aid System will be utilized for such an event. The existing standardized system for response to such events will be utilized. RECOGNIZED WEATHER SERVICE TERM Red Flag Warning: The predicted or known presence of factors which indicate the potential for extreme burning conditions A red flag warning constitutes a level 0 disaster mode for the District related to the required preparation. Staffing is augmented under this level. An additional fire company is placed in service at Fire Stations 34 and 35 by staffing the ambulances at each station with an additional staffing of two personnel 52

54 allowing the regularly assigned staffing to the ambulance (Captain, Engineer, Firefighter) to staff a type I or type III engine. DISASTER MODE LEVEL CHANGES Disaster mode levels and their associated changes in emergency and routine response may be required for a fire conflagration or wildland urban interface fire. 53

55 PART IX Hazardous Materials / WMD Response Procedures 54

56 HAZARDOUS MATERIALS / WEAPONS OF MASS DESTRUCTION RESPONSE PROCEDURES GENERAL SITUATION Hazardous Materials / WMD incidents differ from other emergency situations because of their unpredictable nature and the possibility of long-range toxic effects. The increasing volume and variety of hazardous materials that are generated, stored, or transported within the District as well as the constant threat of terrorism can create risk to human health and the environment. Tank vehicles carrying toxic materials, propane gas, and natural gas operations present potentially hazardous materials. RESPONSE PROCEDURES The San Ramon Valley Fire District response to, and management of, hazardous materials / WMD incidents utilizing both the District s Hazardous Materials Response Team and the Contra Costa County Health Hazardous Materials Response team is based upon the existing Contra Costa County Hazardous Materials Area Plan. The existing Contra Costa County HMAP is well developed and is used for training by all Contra Costa County fire, law and hazardous materials response providers. This HMAP will be utilized for such an event. A response action plan includes: 1. Isolating the scene 2. Review District emergency response procedures 3. Advise communications center of location and affected area and request dispatch of the Haz Mat Response Unit 4. Delegate command according to State law, to the law enforcement agency with traffic responsibility 5. Follow the guidelines and procedures of the Contra Costa County Hazardous Materials Area Plan. CHECKLISTS Checklists are available and should be used by District personnel for Hazardous Materials / WMD Response Procedures while operating in disaster mode. Checklists are available for the Communications Center, First Responder, Group Supervisor, Assistant Safety Officer, and Incident Commander. These checklists follow this page in the plan, are available for 55

57 download from inet and are available, in a laminated version, in all suppression apparatus, fire stations and the Administration Building. 56

58 HAZARDOUS MATERIALS RESPONSE PROCEDURES CHECKLISTS Hazardous Materials Communications Center Checklist Hazardous Materials First Responder Checklist Hazardous Materials Group Supervisor Checklist Hazardous Materials Assistant Safety Officer Checklist Hazardous Materials Incident Commander 57

59 Specific Problem Hazardous Materials / WMD Response Procedures Communications Center Checklist Leak Spill Fire Vehicle Accident Other: Material(s) Involved Number of Products Name UN # Container type Container size Amount of product MSDS available Shipping papers Life Threat Number of persons in vicinity Number of persons exposed Location of persons not evacuated Technical Information Emergency response guide book page# Weather Station 31 Specific for location 58

60 Hazardous Materials / WMD Response Procedures First Responder Operations Checklist (front page) SAFETY Approach Uphill, Upwind, Upstream Anticipate egress Maintain a safe distance Use binoculars Size-Up Consider secondary devices Consider BLEVE and polymerization SCBA and turnouts for: Rescue Emergency Decontamination ISOLATE / DENY ENTRY Direct responders for safe approach Establish a safe staging area Utilize the ERG Establish an appropriate perimeter Determine need for Rescue Determine need for Emergency Decontamination NOTIFICATIONS Station 35 Hazmat Team Contra Costa County Health Law Enforcement Schools within ½ mile Immediate Protective Action COMMAND Establish IC Resource request Hazmat Alarms Ambulances Law Enforcement Assign resources Turn over for further guidance 59

61 Hazardous Materials / WMD Response Procedures First Responder Operations Checklist (back page) IDENTIFICATION / HAZARD ASSESSMENT Witness information: Placards: Shipping Papers: MSDS: Markings / Colors: Other: ACTION PLAN Ensure all actions are safe and defensive PROTECTIVE CLOTHING Turnouts and SCBA for: Rescue Emergency Decontamination Level B and SCBA for: Technical Decontamination Mass / Secondary Decontamination CONTAIN / CONTROL (Countermeasures) Dike Divert Disperse Dam Cover PROTECTIVE ACTIONS Notifications Evacuation Shelter-in-place DECONTAMINATION Decontaminate all potential exposures DISPOSAL Avoid inappropriate disposal DOCUMENTATION Checklists OnScene RMS 60

62 Hazardous Materials / WMD Response Procedures Group Supervisor Checklist (front page) SAFETY Follow FRO guidelines for approach Obtain briefing from Incident Commander Obtain all information obtained prior to arrival Evaluate FRO actions Recommend needed corrective actions ISOLATE / DENY ENTRY Evaluate FRO perimeter Establish exclusion (hot) zone Direct FRO set-up of Decon as needed Establish Contamination Reduction Corridor (warm) Zone Size as needed for Decon set-up Establish support (cold) zone Size determined by resource needs Recommend any isolation needs NOTIFICATIONS Evaluate FRO/Dispatch Notifications Make additional needed notifications COMMAND Use FIRESCOPE ICS Identify positions with vests IDENTIFICATION / HAZARD ASSESSMENT Evaluate all IDHA from FROs Pre-entry IDHA / HazCat (Entry Team) Determine weather (A.S.O.) Site Specific Predicted Bump test PIDs and Multigas CGIs (A.S.O.) IDHA all products at scene Reevaluate FRO protective actions based on IDHA ACTION PLAN Complete Site Safety Plan (ICS 208 HM) Complete Incident Action Plan (ICS 202 HM) Complete Work Mission Duration Worksheet Completer Pre-Entry Medical Monitoring Create a rescue and back-up plan Obtain plan approval from A.S.O./S.O Obtain plan approval from I.C. Turn over for further guidance 61

63 Hazardous Materials / WMD Response Procedures Group Supervisor Checklist (back page) PROTECTIVE CLOTHING Appropriate PPE worn (per SSP) Entry and Back-Up Decon Confirm Decon personnel familiar with PPE Ensure in-suit communications are functioning Re-confirm medical monitoring for all personnel in PPE CONTAIN / CONTROL (Countermeasures) Brief all personnel before any countermeasures Objectives Work restrictions/time Buddy System Back-ups Emergency signals (ASO) Emergency actions (ASO) Transport EMS on-site Hand Signals Signs & Symptoms (ASO) Final approval from IC for operations Perform appropriate countermeasures from SSP and IAP Obtain sample if directed in SSP and IAP PROTECTIVE ACTIONS Recommend appropriate protective actions DECONTAMINATION Prior to Decon brief procedures Per SSP Victim Responder down Decontaminate per SSP Lowest on air and/or most contaminated first Test for effectiveness per SSP Ensure all waste remains in hot/warm zone DISPOSAL Avoid inappropriate disposal County Health consult for disposal plan Assist IC in formal transfer to clean-up operation DOCUMENTATION Per District policy / As directed by the IC 62

64 Hazardous Materials / WMD Response Procedures Assistant Safety Officer Checklist (front side) SAFETY Follow FRO guidelines for approach Obtain briefing from Incident Commander / Group Supervisor Obtain all information obtained prior to arrival Evaluate FRO actions Ensure all personnel are trained for assignment ISOLATE / DENY ENTRY Evaluate FRO perimeter Evaluated exclusion (hot) zone Evaluate Contamination Reduction Corridor (warm) Zone Size as needed for Decon set-up Evaluate support (cold) zone Size determined by resource needs Monitor personnel entering/exiting zones NOTIFICATIONS Ensure transport capable ALS unit requested (for any entry) COMMAND Use FIRESCOPE ICS Utilize appropriate ICS vest IDENTIFICATION / HAZARD ASSESSMENT Evaluate all IDHA from FROs Evaluate Pre-entry IDHA / HazCat (Entry Team) Determine weather Site Specific Predicted Ensure / Perform Bump test PIDs and Multigas CGIs (A.S.O.) Reevaluate FRO protective actions based on IDHA ACTION PLAN Approve Site Safety Plan (ICS 208 HM) Approve Incident Action Plan (ICS 202 HM) Ensure completion of Work Mission Duration Worksheet Ensure completion of Pre-Entry Medical Monitoring Review plan approval with I.C. Turn over for further guidance 63

65 Hazardous Materials / WMD Response Procedures Assistant Safety Officer Checklist (back side) PROTECTIVE CLOTHING Evaluate PPE selection based upon Tech/Ref Ensure appropriate PPE worn (per SSP) Entry and Back-Up Decon Confirm Decon personnel familiar with PPE Ensure in-suit communications are functioning Re-confirm medical monitoring complete for all personnel wearing PPE CONTAIN / CONTROL (Countermeasures) Provide safety information during briefing Objectives Work restrictions/time Buddy System Back-ups Emergency signals Emergency actions Transport EMS on-site Hand Signals Signs & Symptoms Evaluate safety of recommended countermeasures Review sampling procedure if directed in SSP and IAP PROTECTIVE ACTIONS Evaluate recommended protective actions DECONTAMINATION Evaluate Decon procedures in SSP Monitor Decon procedures Lowest on air and/or most contaminated first Evaluate testing performed for effectiveness per SSP Monitor waste production and disposition DISPOSAL Evaluate disposal plan DOCUMENTATION Per District policy / As directed by the IC 64

66 Hazardous Materials / WMD Response Procedures Incident Commander / On-Duty Battalion Chief Checklist ARRIVE Perform all FRO activities Safe approach Size-up Egress ASSESS Obtain briefing from IC Assume command Ensure the use of ICS Ensure resource orders Ensure transport EMS Assess FRO actions Appoint Safety Officer Appoint Hazmat Group Limit personnel on-scene Confirm perimeters/zones Evaluate LCES Direct IDHA ID all substances and hazards ASSIGN Brief all personnel Emergency signals Emergency actions Define work conditions Limit work areas Training level Buddy System used Back-ups in place Decon in place ADJUST Assess effect of actions Brief and changes Disposal Plan Transfer to clean-up Ensure documentation ACTION PLAN Create an IAP (ICS 202 HM) Create a Site Safety Plan (ICS 208) P.A.C.E. addressed in plans Ensure use of proper PPE Ensure SCBA use for respiratory hazards Ensure medical monitoring Ensure appropriate operations Approve completed action plan ICS 202HM ICS 208 Medical Monitoring Worksheet Work Mission Duration Worksheet 65

67 PART X Multi-Casualty Incident Response Procedures 66

68 MULTI-CASUALTY INCIDENT RESPONSE PROCEDURES GENERAL SITUATION Multi-Casualty Incidents occurring within the San Ramon Valley Fire Protection District will require resources above and beyond those available on a routine basis. Multi-Casualty Incidents can occur in the District from a variety of natural and human-made events and have been previously experienced in the District and surrounding areas. The San Ramon Valley Fire District is responsible for the overall rescue and medical treatment at an incident. Effective overall treatment requires a detailed organizational and management structure allowing for the coordination of an emergency response, automatic notification of hospitals and the move-up of additional medical and rescue personnel. RESP0NSE PROCEDURES The San Ramon Valley Fire District response to and management of a Multi- Casualty Incident utilizes the assistance of all medical resources located within Contra Costa County with ambulances for MCI events working under the online control of the Sheriff s Office of Emergency Services. The existing Contra Costa County MCI Plan is well developed and is used for training by all Contra Costa County medical providers. This MCI plan will be utilized for such an event. A response action plan includes: 1. MCI Advisory Alert 2. Contra Costa County Multi-Casualty Incident Plan Activation 3. Confirmation of Location 4. Deactivation of MCI Plan CHECKLISTS Checklists are available and should be used by District personnel for Multi- Casualty Incident Response Procedures while operating in disaster mode. Checklists are available for the EMS Branch Director, EMS Division/Group Supervisor, Triage Leader, Triage Personnel, Morgue Manager, Patient Treatment Unit Leader, Immediate Treatment Area Manager, Delayed Treatment Area Manager, Minor Treatment Area Manager, Patient Transportation Unit Leader, Ground Ambulance Coordinator, Air Ambulance Coordinator, and Medical Supply Coordinator. These checklists follow this page in the plan, are available for download from inet and are available, in a 67

69 laminated version, in all suppression apparatus, fire stations and the Administration Building. 68

70 MULTI-CASUALTY INCIDENT RESPONSE PROCEDURES CHECKLISTS EMS Branch Director Checklist EMS Division/Group Supervisor Checklist Triage Leader Checklist Triage Personnel Checklist Morgue Manager Checklist Patient Treatment Unit Leader Checklist Immediate Treatment Area Manager Checklist Delayed Treatment Area Manager Checklist Minor Treatment Area Manager Checklist Patient Transportation Unit Leader Checklist Ground Ambulance Coordinator Checklist Air Ambulance Coordinator Checklist Medical Supply Coordinator Checklist 69

71 EMS BRANCH DIRECTOR You report to the Operations Section Chief MISSION: Responsible for the implementation of the Incident Action Plan within the EMS Branch and supervise the EMS Division(s)/Group(s) and the Patient Transportation function if multiple EMS Divisions/Groups established. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Operations Section Chief. Identify Radio Channels: o Command Net (monitor and use) o Tactical Net (monitor) o Air to Ground Frequency (monitor) Review Division/Group Assignments for effectiveness of current operations and modify as needed. Provide input to Operations Section Chief for the Incident Action Plan. Supervise Branch activities. Report to Operations Section Chief on Branch activities. Advise Operations Section Chief if MCI Tier needs to change. Approve suspension of PCRs and direct use of triage tags as minimal documentation method if appropriate. Maintain Unit/Activity Log (ICS Form 214). NOTE: If the Incident is a Branch organization, yet only one EMS Division/Group is required, the EMS Branch Director assumes EMS Division/Group Supervisor duties. If multiple EMS Divisions and or Groups are required, upgrade the Patient Transportation Unit to a Group, thereby making a single Patient Transportation Group for the multiple EMS Divisions and or Groups. In this case the EMS Branch Director would supervise the various EMS Divisions and or Groups along with the single Patient Transportation Group.. 70

72 EMS DIVISION/GROUP SUPERVISOR You report to the EMS Branch Director MISSION: Supervise the Triage Unit Leader, Treatment Unit Leader, Patient Transportation Unit Leader and Medical Supply Coordinator, establishes command and controls the activities within an EMS Division or Group. If multiple EMS Divisions/Groups established, Branch will establish and supervise a single Patient Transportation Group serving all EMS Divisions/Groups. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the EMS Branch Director. Identify Radio Channels: o Command Net (monitor and use with Director and peers) o Tactical Net (monitor and use with subordinates) o Air to Ground Frequency (monitor) Participate in EMS Branch/Operations Section planning activities. Establish EMS Division/Group with assigned personnel, request additional personnel and resources sufficient to handle the magnitude of the incident. Designate Unit Leaders and Treatment Area locations as appropriate. Isolate Morgue and Minor Treatment Area from Immediate and Delayed Treatment Areas. Request law enforcement/coroner involvement as needed. Advise EMS Branch Director or Operations Section Chief if MCI Tier needs to change. Request proper security, traffic control, and access for the EMS Division/Group work areas. Direct medically trained personnel to the appropriate Unit Leader. Maintain Unit/Activity Log (ICS Form 214).. 71

73 TRIAGE UNIT LEADER You report to the EMS Division/Group Supervisor MISSION: Supervise Triage Personnel/Litter Bearers and the Morgue Manager. Assumes responsibility for providing triage management and movement of patients from the Triage Area(s) to appropriate Treatment Areas. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the EMS Division/Group Supervisor. Identify Radio Channels: o Command Net (monitor, use as last resort) o Tactical Net (monitor, use with Supervisor, peers, subordinates) Review Unit Leader Responsibilities (Back). Develop organization sufficient to handle assignment. Inform EMS Division/Group Supervisor of resource needs. Implement triage process. Coordinate movement of patients from the Triage Area to the appropriate Treatment Area with the Treatment Unit Leader. Give periodic status reports to EMS Division/Group Supervisor. Maintain security and control of the Triage Area. Establish Morgue. Utilize law enforcement personnel whenever possible. Maintain Unit/Activity Log (ICS Form 214).. 72

74 TRIAGE PERSONNEL You report to the Triage Unit Leader MISSION: Triage patients and assign them to appropriate treatment areas. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Triage Unit Leader. Identify Radio Channels: o Command Net (can monitor, use as last resort) o Tactical Net (monitor, use with Unit Leader) Report to designated on-scene triage location. Triage and tag injured patients. Classify patients while noting injuries and vital signs if taken. Direct movement of patients to proper Treatment Areas. Provide appropriate medical treatment to patients prior to movement as incident conditions dictate.. 73

75 MORGUE MANAGER You report to the Triage Unit Leader MISSION: Assumes responsibility for Morgue Area functions until properly relieved. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Triage Unit Leader. Identify Radio Channels: o Command Net (can monitor, use as last resort) o Tactical Net (monitor, use with Unit Leader) Assess resource/supply needs and order as needed. Coordinate all Morgue Area activities. Keep area off limits to all but authorized personnel. Coordinate with law enforcement and assist the Coroner or Medical Examiner representative. Keep identity of deceased persons confidential. Maintain appropriate records.. 74

76 PATIENT TREATMENT UNIT LEADER You report to the EMS Division/Group Supervisor MISSION: Supervises Treatment Area. Assumes responsibility for treatment, preparation for transport, and directs movement of patients to loading location(s). Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the EMS Division/Group Supervisor. Identify Radio Channels: o Command Net (monitor, use as last resort) o Tactical Net (monitor, use with Supervisor, peers, subordinates) Review Unit Leader Responsibilities (Back). Develop organization sufficient to handle assignment. Direct and supervise Immediate, Delayed, and Minor Treatment Areas. Establish and maintain communications with the Triage and Patient Transportation Unit Leaders. Coordinate movement of patients from Triage Area to Treatment Areas with Triage Unit Leader. Verify that patients are prioritized for transportation and medical care delivered is recorded on Triage tags. Advise and coordinate with Patient Transportation Unit Leader of patient readiness and priority for transport. Direct movement of patients to ambulance loading area(s). Assure that appropriate patient tracking information is recorded. Request sufficient medical caches and supplies as necessary. Give periodic status reports to EMS Division/Group Supervisor. Maintain Unit/Activity Log (ICS Form 214). 75

77 IMMEDIATE TREATMENT AREA MANAGER You report to the Treatment Unit Leader MISSION: Responsible for treatment and re-triage of patients assigned to Immediate Treatment Area. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Treatment Unit Leader. Identify Radio Channels: o Command Net (can monitor, use as last resort) o Tactical Net (monitor, use with Unit Leader) Request or establish Medical Teams as necessary. Assign treatment personnel to patients received in the Immediate Treatment Area. Ensure treatment of patients triaged to the Immediate Treatment Area. Assure that patients are prioritized for transportation. Coordinate transportation of patients with Treatment Unit Leader. Notify Treatment Unit Leader of patient readiness and priority for transportation. Ensure continual triage of patients throughout Treatment Areas. Assure that appropriate patient information is recorded onto Triage tags. Maintain Unit/Activity Log (ICS Form 214).. 76

78 DELAYED TREATMENT AREA MANAGER You report to the Treatment Unit Leader MISSION: Responsible for treatment and re-triage of patients assigned to Delayed Treatment Area. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Treatment Unit Leader. Identify Radio Channels: o Command Net (can monitor, use as last resort) o Tactical Net (monitor, use with Unit Leader) Request or establish Medical Teams as necessary. Assign treatment personnel to patients received in the Delayed Treatment Area. Ensure treatment of patients triaged to the Delayed Treatment Area. Assure that patients are prioritized for transportation. Coordinate transportation of patients with the Treatment Unit Leader. Notify Treatment Unit Leader of patient readiness and priority for transportation. Ensure continual triage of patients throughout Treatment Areas. Assure that appropriate patient information is recorded onto Triage tags. Maintain Unit/Activity Log (ICS Form 214).. 77

79 MINOR TREATMENT AREA MANAGER You report to the Treatment Unit Leader MISSION: Responsible for treatment and re-triage of patients assigned to Minor Treatment Area. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Treatment Unit Leader. Identify Radio Channels: o Command Net (can monitor, use as last resort) o Tactical Net (monitor, use with Unit Leader) Request or establish Medical Teams as necessary. Assign treatment personnel to patients received in the Minor Treatment Area. Ensure treatment of patients triaged to the Minor Treatment Area. Assure that patients are prioritized for transportation. Coordinate transportation of patients with Treatment Unit Leader. Notify Treatment Unit Leader of patient readiness and priority for transportation. Ensure continual triage of patients throughout Treatment Areas. Assure that appropriate patient information is recorded onto Triage tags. Maintain Unit/Activity Log (ICS Form 214).. 78

80 PATIENT TRANSPORTATION UNIT LEADER You report to the EMS Division/Group Supervisor MISSION: Supervise the Ground and Air Ambulance Coordinators and responsible for the coordination of patient transportation and movement along with maintenance of records relating to the patient s identification, condition, and destination. May initially be established as a Unit under the EMS Div/Grp Sup. Based on incident size or complexity it may be upgraded to a Group and supervised by the EMS Branch Director. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the EMS Division/Group Supervisor. Identify Radio Channels: o Command Net (monitor, use as last resort) o Tactical Net (monitor, use with Supervisor, peers, subordinates) Establish and maintain communications with the Patient Treatment Unit Leader. Establish and maintain communications with EMSOACC on XCC-EMS1. Coordinate patient destination with EMSOACC. Do not transport contaminated patients until proper decontamination has occurred. See NOTE. Direct the off-incident transportation of patients. Coordinate movement of patients from the Triage Area to the appropriate Treatment Area with the Patient Treatment Unit Leader. Assure that patient information and destination for all patients is recorded on CCC Patient Transportation Record. Request additional ambulances as required. Maintain Unit/Activity Log (ICS Form 214). NOTE: Tier One Do not automatically disperse patients on the 2/4 plan to nearest hospital(s), take into consideration hospital capabilities, equalization of patient loading and stability of patients. Consult with Base as well as EMSOACC as necessary. Tier Two Do not delay in sending patients to hospitals based on the 2/4 plan, however, take into consideration patients either self transporting or being delivered by other means to nearby facilities. Consider utilizing out-of-county hospitals. Coordinate all patient destinations with EMSOACC. Tier Three Do not delay in sending patients to hospitals based on the 2/4 plan, however, take into consideration patients either self transporting or being delivered by other means to nearby facilities. Utilize out-of-county hospitals whenever possible. Coordinate all patient destinations with EMSOACC.. 79

81 GROUND AMBULANCE COORDINATOR You report to the Patient Transportation Unit Leader MISSION: Manage the Ambulance Staging Area(s), and dispatches ambulances as requested. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Patient Transportation Unit Leader. Identify Radio Channels: o Command Net (can monitor, use as last resort) o Tactical Net (monitor, use with Unit Leader) Establish appropriate staging area for ambulances. Establish routes of travel for ambulances for incident operations. Provide ambulances upon request from the Patient Transportation Unit Leader. Assure that necessary equipment is available in the ambulance for patient needs during transportation. Request additional transportation resources as appropriate through the Patient Transportation Unit Leader. Provide an inventory of medical supplies available at ambulance staging area for use at the scene. Maintain records as required and Unit/Activity Log (ICS Form 214).. 80

82 AIR AMBULANCE COORDINATOR You report to the Patient Transportation Unit Leader MISSION: Coordinate patient movement and requests for air ambulances with Air Operations Branch Director or Helispot Manager once established. Don position identification vest. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Patient Transportation Unit Leader. Identify Radio Channels: o Command Net (can monitor, use as last resort) o Tactical Net (monitor, use with Unit Leader) o Air to Ground Frequency (monitor) Establish resources for and routes of travel to and from the Helispot. Establish and maintain communications with the Air Operations Branch Director or Helispot Manager regarding Air Ambulance Transportation assignments. Coordinate requests for air ambulance transportation through the Air Operations Branch Director or Helispot Manager. Coordinate the movement of patients to the Helispot Maintain records as required and Unit/Activity Log (ICS Form 214).. 81

83 MEDICAL SUPPLY COORDINATOR You report to the Medical Division/Group Supervisor MISSION: Acquires and maintains control of appropriate medical equipment and supplies from units assigned to the Medical Group. Don position identification vest if available. Review entire checklist. Review Common Responsibilities (Back). Obtain briefing from the Medical Division/Group Supervisor. Identify Radio Channels: o Command Net (monitor, use as last resort) o Tactical Net (monitor, use with Supervisor, peers, subordinates) Acquire, distribute and maintain status of medical equipment and supplies within the Medical Group*. Request additional medical supplies*. Distribute medical supplies to Treatment and Triage Units. Maintain Unit/Activity Log (ICS Form 214). * If the Logistics Section is established, this position would coordinate with the Logistics Section Chief or Supply Unit Leader.. 82

84 PART XI Structural Building Collapse Response Procedures 83

85 STRUCTURAL BUILDING COLLAPSE RESPONSE PROCEDURES GENERAL SITUATION Structural building collapse incidents occurring within the San Ramon Valley Fire Protection District will require resources above and beyond those available on a routine basis. Structural building collapse incidents can occur in the District from a variety of natural and human-made events and have been previously experienced in the District and surrounding areas. The San Ramon Valley Fire District is responsible for the overall rescue of persons at an incident. Effective overall rescue operations will require a planned approach, based upon the availability and capability of resources. RESP0NSE PROCEDURES The San Ramon Valley Fire District response to and management of a structural collapse incident will be prioritized based upon the complexity of the incident, available resources and the presence or absence of similar incidents with competing resource needs. A response action plan includes: Responders to structural collapse must consider the immediate hazards posed by additional collapse, unstable environments, hazardous materials releases, unsafe electrical systems, and other potential hazards related to the cause of actual collapse. Where there is no immediate life threat or where there are no salvageable victims search will not be a high priority. The priorities for allocation of personnel and resources for structural collapse are, in order: removal of surface victims, removal of victims from voids and spaces accessible from the surface, selected debris removal, and general debris removal. Generally fire companies can accomplish up to selected debris removal for common construction collapse, will be limited to void space victim removal for lightweight concrete and heavy timber construction and may have limited to no capability for collapse of large type I or type II constructed structures. Where specialty trained rescue personnel and equipment are available use of existing Urban Search and Rescue (US&R) plans and safety procedures should be adhered to. 84

86 PART XII All-Risk General Response Procedures 85

87 ALL-RISK GENERAL RESPONSE PROCEDURES The components of the disaster plan, including all four levels of disaster mode, may be activated for any incident or event that meets the general criteria of the plan or which those authorized to activate the plan determine meets the threshold of activation. Level 0 A level zero activation indicates the potential for an event or incident that may have disaster impact. Level zero activities identified in a hazard specific response procedure should be followed where applicable. Where no hazard specific response procedure applies level zero activations should be communicated to all suppression personnel, chief officers and public information officers and the specific actions required of each position identified. Level 1 A level one activation indicates an event or incident that may have disaster impact has occurred by that the impact is minor or unknown. Level one activities identified in a hazard specific response procedure should be followed where applicable. Where no hazard specific response procedure applies level one activations should be communicated to all suppression personnel, chief officers and public information officers in the form of an emergency announcement followed by a roll. The specific actions required of personnel should be communicated. Level 2 A level two activation indicates an event or incident with disaster impact has occurred by that the impact is moderate. Unless previously completed an emergency announcement and roll call should be performed to notify all personnel of a level two activation. The specific actions required of personnel should be communicated. Off-duty recall of suppression personnel should be performed and recall of chief officers initiated. Level 3 A level three activation indicates an event or incident with disaster impact has occurred by that the impact is severe. Unless previously completed an emergency announcement and roll call should be performed to notify all personnel of a level three activation. The specific actions required of personnel should be communicated. A recall of all District personnel should be completed. 86

88 Station Status Report The on-duty Battalion Chief may implement the station status report process for any incident at level one or greater disaster mode activation. 87

89 ALL-RISK GENERAL RESPONSE PROCEDURES CHECKLISTS Communications Center Checklist 88

90 All-Hazards General Response Procedures Communications Center Checklist Level 0 Activation: Notification of Level 0 activation from on-duty Battalion Chief Note reason for activation: Specific requirements for personnel under the activation: Implement Level 0 Disaster Mode through telephone notification: Station 30 Station 36 Station 31 Station 37/40 who acknowledged Station 32 Station 38 Station 33 Station 39 Station 34 Administration who acknowledged Station 35 Units on the air identifiers 89

91 All-Hazards General Response Procedures Communications Center Checklist Level 1 Activation: Notification of Level 1 activation from on-duty Battalion Chief Note reason for activation: Implement Level 1 Disaster Mode Roll-Call Activate all selectable tones for stations and personnel and make scripted notification: "All San Ramon Valley Fire personnel, the District has experienced (INSERT REASON FOR ACTIVATION) and is now in level 1 disaster mode. Follow Disaster Procedures and stand by for roll call. Station 30 Station 36 Station 31 Station 37/40 who acknowledged Station 32 Station 38 Station 33 Station 39 Station 34 Administration who acknowledged Station 35 Units on the air identifiers Notify on-duty Battalion Chief of roll-call results Implement Station Status Report if requested by on-duty Battalion Chief On-duty Battalion Chief directed communication path Assess personnel and infrastructure Coordinate with Station 31 Captain for facility Verify all communication center systems functionality Recall all on-duty communications center personnel Take preventative measures to reduce damage Activate DOC Track resources Document Station Status Report if directed 90

92 All-Hazards General Response Procedures Communications Center Checklist Level 2 Activation: Notification of upgrade to Level 2 activation from on-duty Battalion Chief Note reason for activation: Perform level 1 notifications if not already performed Perform on-air notification of upgrade to level 2 activation No tones or roll-call are required unless directed Activate DOC Track resources Document Station Status Report if directed Notify municipal and allied agencies of activation: San Ramon Police Danville Police Contra Costa Sheriff/OES Contra Costa Fire Alameda County Fire Dublin Police Livermore-Pleasanton Fire Perform recall for all dispatch, chief officer and suppression personnel 91

93 All-Hazards General Response Procedures Communications Center Checklist Level 3 Activation: Notification of upgrade to Level 3 activation from on-duty Battalion Chief Note reason for activation: Perform level 1 notifications if not already performed Perform on-air notification of upgrade to level 3 activation No tones or roll-call are required unless directed Perform level 2 notifications of outside agencies if not already done Activate DOC Track resources Document Station Status Report if directed Perform recall for all SRVFPD personnel 92

94 APPENDIX A Response Matrix 93

95 Unit Response Based Upon Disaster Mode Level Response Type / Call for Service Level 0 Level 1 Level 2 Level 3 Fire Structure Fire YES YES YES YES Structure Fire vacant without exposures YES YES Limited for confinement Single unit Wildland Fire YES YES YES YES Wildland Fire with limited hazard YES YES Limited for confinement Single unit Automobile Fire YES YES Limited for confinement Limited Automobile Fire with limited hazard YES YES Limited for confinement Discontinued Nuisance Fire (e.g. dumpster) YES YES Limited for evaluation Limited Nuisance Fire with limited hazard YES YES Discontinued Discontinued Building Collapse Trapped and salvageable YES YES YES YES Untrapped or unsalvageable YES YES Limited for evaluation Discontinued Medical Emergencies Alpha,Bravo YES YES Advise self help respond if needed Discontinued Charlie, Delta YES YES Advise self help respond if needed Yes if no self help Vehicle Accidents Routine YES YES Advise self help respond if needed Discontinued Trapped and Salvageable YES YES YES Yes, if no self help Untrapped or unsalvageable YES YES Advise self help respond if needed Discontinued Hazardous Materials General YES YES Single unit Single unit General without life threat YES YES Advise self help respond if needed Discontinued Natural Gas Leak without fire YES YES Advise self help respond if needed Discontinued Natural Gas Leak with fire YES YES Single unit Yes, if no self help Fuel Leak with fire YES YES Advise self help respond if needed Yes, if no self help Fuel Leak without fire YES YES Advise self help respond if needed Discontinued Isolated or small fuel leak without fire YES YES Discontinued Discontinued Hazardous Conditions Wires Down with life threat YES YES Single unit Single unit Wires Down without life threat YES YES Discontinued Discontinued Non-Emergency / Service Calls All non-emergency calls YES May be delayed Discontinued Discontinued 94

96 APPENDIX B ICS Charts by Discipline 95

97 Swiftwater/Flood Search and Rescue Multi-Branch Response Organization UNIFIED COMMAND (Law/Fire/Other Agencies w/jurisdiction) Safety Officer Public Information Officer Liaison Officer Operations Section Planning/Intel Section Logistics Section Finance/Admin Section Staging Area(s) Situation Unit Services Branch Support Branch Time Unit SF/SAR Branch Law Branch Public Works Branch Multi- Casualty Branch Air Operations Branch Law/Fire Resources Unit Communications Unit Supply Unit Procurement Unit Division A Scene Security Group Heavy Equipment Group Medical Group Helicopter Coordinator SF/SAR Technical Specialist Medical Unit Ground Support Unit Division B Traffic Control Group Utilities Group Patient Transport Group Helibase Manager US&R Technical Specialist Food Unit Facilities Unit Fire Suppression Group Evacuation Group Debris Removal Group Documentation Unit US&R Group SF/SAR Group Law/Fire Decon Group Swiftwater/Flood SAR Multi-Branch Response Organization (example): The Incident Commander has assigned Logistics and Finance/Administration Sections. 96

98 Hazardous Materials Multi-Branch Response Organization INCIDENT COMMANDER Safety Officer Public Information Officer Assistant Safety Officer(s) Haz Mat Liaison Officer Operations Section Planning Section Logistics Section Finance/Admin Section Hazardous Materials Branch Haz Mat Group Site Access Control Safe Refuge Area Decontamination Technical Specialist(s) Fire Suppression Branch Division A Division B Division C Rapid Intervention Crew/ Company Staging Area(s) Helibase Manager Law Enforcement Branch Helicopter Coordinator Medical Branch Medical Group Patient Transportation Group Situation Unit Resources Unit Documentation Unit Demobilization Unit Technical Specialist(s) Service Branch Communications Unit Medical Unit Responder Rehabilitation Hazardous Materials Multi-Branch Response (example): In this case, the incident now includes more than just a Hazardous Materials release. Therefore, the complexity of the incident requires an Operations Section Chief be assigned as well as the balance of the Command and General Staff positions. Operational control is now enhanced by the assignment of Branch Directors. Food Unit Support Branch Ground Support Facilities Unit Supply Unit Time Unit Procurement Unit Compensation/ Claims Unit Cost Unit 97

99 Terrorism/WMD Multi-Branch Response Organization UNIFIED COMMAND Federal/State/Local Public Information Officer Safety Officer Liaison Officer Operations Section Chief Law *(Deputy OPS Fire) Staging Manager Planning Section Chief Logistics Section Chief Finance/Admin Section Chief Resource Unit Leade r Communications Unit Situation Unit Leader Responder Rehabilitation Fire Branch Director Law Branch Director Intelligence Unit Leader Medical Group Supervisor Contact Unit Leader Triage Unit Leader Patrol Car 1 Treatment Unit Leader Patrol Car 2 Transport Unit Leader SWAT Group Supervisor Fire Suppression Group Supervisor Entry Task Force Leader Rescue Task Force 1 Sniper Task Force Leader Rescue Task Force 2 Crisis Negotiation Team Leader Fire Task Force Bomb Squad Group Supervisor Hazardous Materials Group Supervisor Force Protection Group Supervisor Fire/EMS Protection Task Force Perimeter Group Superviso r Exterior Task Force Interior Task Force Terrorism/WMD Multi Branch Response Organization (example): *Operations Section Chief and Deputy Operations can switch positions based upon the demands and objectives of the incident. 98

100 Multi-Casualty Multi-Branch Response Organization INCIDENT COMMANDER Safety Officer Public Information Officer Assistant Safety Officer(s) Operations Section Planning Section Logistics Section Finance/Admin Section US&R Branch Medical Branch Medical Group Medical Group Patient Transportation Group Fire Suppression Branch Air Operations Branch Resources Unit Situation Unit Medical Unit Communications Unit Ground Support Unit Facilities Unit Multi-Casualty Multi-Branch Response Organization (example): Multiple Medical Groups are working an especially widespread incident. The Patient Transportation Unit has been upgraded to a Group to more effectively handle the multiple transport needs. Other Branches (US&R and Fire Suppression) are activated. Selected Sections and Units of the General Staff are activated. Assistant Safety Officers are assigned within the Operations Section, US&R, and Fire Suppression. 99

101 Urban Search and Rescue Multi-Branch Response Organization UNIFIED COMMAND IC Assistant Safety Officer(s) (US&R, Haz Mat) Safety Officer Public Information Officer Liaison Officer Operations Section Planning Section Logistics Section Finance/Admin Section Staging Area(s) US&R Branch Medical Branch Haz Mat Branch Public Works Branch Law Branch US&R Group Medical Group Haz Mat Group Hazard Control Group Transportation Group Decontamination Group Debris Removal Group Utilities Group Perimeter Control Group Traffic Control Group Fire Suppression Group Crime Scene Investigation Group Rapid Intervention Group Force Protection Group US&R Multi-Branch Response Organization (example): The Incident Commander has assigned a Finance/ Administration Section. The Operations Section has established five Branches with similar functions to better coordinate and manage resources. The Planning, Logistics and Finance/Administration Section have several Units operational to support the large amount of resources at the incident. 100

102 APPENDIX C ICS Forms 101

103 INCIDENT BRIEFING 1. Incident Name 2. Date 3. Time 4. Map Sketch 5. Current Organization Command Safety Officer: Liaison Officer or Agency Rep. Information Officer: Planning/Intelligence Operations Logistics Finance/Aministration Div. Div. Div. Div. Air Air Operations Air Support Air Attack Air Tanker Coord, Helicopter Coord. Page 1 of 6. Prepared by (Name and Position) ICS 201 3/

104 6. Resources Summary Resources Ordered Resource Identification ETA On Scene Location/Assignment 7. Summary of Current Actions Page 2 of ICS 201 3/

105 SITE SAFETY AND CONTROL PLAN ICS Incident Location: 1. Incident Name: 2. Date Prepared: 3. Operational Period: Time: Section I. Site Information Section II. Organization 5. Incident Commander: 6. HM Group Supervisor: 7. Tech. Specialist - HM Reference: 8. Safety Officer: 9. Entry Leader: 10. Site Access Control Leader: 11. Asst. Safety Officer - HM: 12. Decontamination Leader: 13. Safe Refuge Area Mgr: 14. Environmental Health: Entry Team: (Buddy System) Name: PPE Level 18. Decontamination Element: Name: PPE Level Entry 1 Decon 1 Entry 2 Decon 2 Entry 3 Decon 3 Entry 4 Decon 4 Section III. Hazard/Risk Analysis 19. Material: Container type Qty. Phys. State ph IDLH F.P. I.T. V.P. V.D. S.G. LEL UEL Comment: Section IV. Hazard Monitoring 20. LEL Instrument(s): 21. O 2 Instrument(s): 22. Toxicity/PPM Instrument(s): 23. Radiological Instrument(s): Comment: Section V. Decontamination Procedures 24. Standard Decontamination Procedures: YES: NO: Comment: Section VI. Site Communications 25. Command Frequency: 26. Tactical Frequency: 27. Entry Frequency: Section VII. Medical Assistance 28. Medical Monitoring: YES: NO: 29. Medical Treatment and Transport In-place: YES: NO: Comment: ICS 208 Page 1 of 3 3/98 104

106 30. Site Map: Section VIII. Site Map Weather Command Post Zones Assembly Areas Escape Routes Other Section IX. Entry Objectives 31. Entry Objectives: Section X. SOP S and Safe Work Practices 32. Modifications to Documented SOP s or Work Practices: YES: NO: Comment: 33. Emergency Procedures: Section XI. Emergency Procedures Section XII. Safety Briefing 34. Asst. Safety Officer - HM Signature: Safety Briefing Completed (Time): 35. HM Group Supervisor Signature: 36. Incident Commander Signature: ICS 208 Page 2 of 3 3/98 105

107 UNIT LOG 1. Incident Name 2. Date Prepared 3. Time Prepared 4. Unit Name/Designators 5. Unit Leader (Name and Position) 6. Operational Period 7. Roster of Assigned Personnel Name ICS Position Home Base 8. Activity Log Time Major Events 9. Prepared by (Name and Position) ICS 214 3/

108 Time Major Events 9. Prepared by (Name and Position) ICS 214 3/

109 APPENDIX D Flood Maps 108

110 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 109

111 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 110

112 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 111

113 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 112

114 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 113

115 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 114

116 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 115

117 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 116

118 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 117

119 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 118

120 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 119

121 APPENDIX D Flood Maps TO BE INSERTED FROM PDF AND REPLACE THIS PAGE District Flood Map Station 30 Flood Map Station 31 Flood Map Station 32 Flood Map Station 33 Flood Map Station 34 Flood Map Station 35 Flood Map Station 36 Flood Map Station 37/40 Flood Map Station 38 Flood Map Station 39 Flood Map Danville Reservoir Failure Map 120

122 APPENDIX E Damage Assessment Guide 121