AGENDA BOARD OF PUBLIC WORKS MONDAY, DECEMBER 19, :00 AM

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1 AGENDA BOARD OF PUBLIC WORKS MONDAY, DECEMBER 19, :00 AM Edward R. Roybal BPW Session Room Room 350 City Hall 200 North Spring Street Los Angeles, California Members: Kevin James, President Heather Marie Repenning, Vice President Michael R. Davis Joel F. Jacinto Luz M. Rivas (Fernando Campos, Executive Officer ) Click here for the entire agenda packet / documents Agenda, related board reports and attachments are available on BPW website at: BPW meetings can be listened to by dialing: CITY (Metro), (Valley), CITY (Westside), CITY (San Pedro Area); or Live audio on-line at As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities. Assistive listening devices are available at the meeting; upon advance notice, other accommodations, such as sign language interpretation, and translation services can be provided. Contact the Executive Officer's office at TDD available at Written material supporting agenda items can be reviewed prior to each Board meeting at the public counter, 200 North Spring Street Room 355, between the hours of 8:00 a.m. and 4:00 p.m. Board of Public Works Meeting - December 19, PAGE 1

2 PUBLIC INPUT AT BOARD MEETINGS: An opportunity for the public to address the Board on public interest items will be provided for up to two (2) minutes per person for a cumulative total of twenty (20) minutes. Testimony shall be limited in content to matters which are within the subject matter jurisdiction of the Board. The Board may not take any action on matters discussed during the public comment period. The Board will also provide an opportunity for the public to address the Board on agenda items before or during consideration of the item for up to two (2) minutes per person for a cumulative total of up to ten (10) minutes. Members of the public who wish to speak under public comments or on any item are required to complete a speaker card for each item they wish to address, and present the completed card(s) to the Executive Officer prior to the time the item is announced by the Chair. Speaker cards are available at the back of the Board Hearing Room. Failure to submit the speaker card in a timely manner may preclude a member of the public from speaking during the subject comment period. VOTING AND DISPOSITION OF ITEMS - Items require a majority vote of the entire membership of the Board (3 votes) for approval. Any member of the Board may move to "reconsider" any vote on any item on the agenda, except to adjourn, suspend the Rules, or where an intervening event has deprived the Board of jurisdiction, providing that said member originally voted on the prevailing side of the item. The motion to "reconsider" shall only be in order once during the meeting, and once during the next regular meeting. The member requesting reconsideration shall identify for all members present the Agenda number, meeting date and subject matter previously voted upon. A motion to reconsider is not debatable and shall require an affirmative vote of three members of the Board. The Board rules provide that all items adopted by the Board will not be distributed or presented to the Mayor, or other designated office, until the adjournment of the regular Board meeting following the date of the Board action. A motion to send an item "forthwith", if adopted by three (3) votes, suspends these rules and requires the Board Secretariat to forward the matter to the Mayor, or other office, without delay. Board of Public Works Meeting - December 19, PAGE 2

3 PUBLIC COMMENTS: Board will hear public testimony on non-agenda items under the Board's Jurisdiction NEIGHBORHOOD COUNCIL COMMENTS Discussion with Neighborhood Council representatives on Neighborhood Council Resolutions or Community Impact Statements filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for the Board of Public Works (LAAC , Ordinance ). APPROVAL OF THE MINUTES FROM MONDAY, NOVEMBER 28, 2016 COMMENDATORY RESOLUTIONS, INTRODUCTIONS AND PRESENTATIONS PRESENTATION Bureau of Engineering Certificate of Appreciation - Sean Kenney - Rick Andelin Certificate of Appreciation - Murray Company BUREAU OF ENGINEERING AGENDA ITEMS BPW (1) CD 15 TASK FOR SOLICITATION NO PINNACLE ENVIRONMENTAL TECHNOLOGIES Recommending the Board: AUTHORIZE the City Engineer to issue a revision of the Task for Solicitation No to Pinnacle Environmental Technologies, increasing the budget authority from $1,145,000 to $1,415,000 for continued remediation, monitoring of groundwater, and related services for the Lanzit Industrial Park Project. (C , W.O. E , Ref: #2 BOE ) Board of Public Works Meeting - December 19, PAGE 3

4 BPW (2) CD 5 TASK FOR SOLICITATION NO PINNACLE ENVIRONMENTAL TECHNOLOGIES Recommending the Board: AUTHORIZE the City Engineer to issue a revision of the Task for Solicitation No to Pinnacle Environmental Technologies, increasing the budget authority from $310,000 to $435,000 for continued groundwater monitoring, remediation, and related services at the Western District Refuse Yard. (C , W.O. E , Ref #3 BOE ) BUREAU OF SANITATION BPW (3) CD All TASK ORDER SOLICITATION SN-39 - CAROLLO ENGINEERS, INC. Recommending the Board: AUTHORIZE the Director of the Bureau of Sanitation or his designee to issue Amendment No. 2 to the existing Task Order Solicitation (TOS) SN-39 to Carollo Engineers, Inc., increasing the total budget authority from $505,572 to $1,305,572 in order to fund the remaining tasks that were not completed under TOS SN-39 and are needed in order to complete the optimization activities of the eleven (11) projects that are listed in the TOS. This Amendment also extends the term of TOS SN-39 to December 31, (C , Ref: #1 BOS ) Board of Public Works Meeting - December 19, PAGE 4

5 BPW (4) CD All TASK FOR SOLICITATION AMENDMENT NO. 1 FOR SN-2 - TETRA TECH, INC. BROWN AND CALDWELL, AND CDM SMITH, INC. Recommending the Board: JOINT REPORT(S) AUTHORIZE the Director of the Bureau of Sanitation or his designee to issue Amendment No. 1 to the existing Task Order Solicitation (TOS) SN-2, increasing the total budget authority from $4,000,000 to $8,000,000, to provide technical sewer planning support services, as follows: 1. Tetra Tech, Inc. - TOS SN-2A - Sewer Planning and Technical Support Services, in an amount not to exceed $2,600,000; 2. Brown and Caldwell - TOS SN-2B- Public Outreach and Geographical Information System Enterprise Support, in an amount not to exceed $2,800,000; 3. COM Smith, Inc. - TOS SN-2C - Sewer Condition Assessment, in an amount not to exceed $2,600,000. Approval would exercise two of the one-year renewal options for an aggregate contract term of 4 years. (W.O. NO. SZW00033 & SZW00034, C , C , C ) BPW (5) BCA+BOE CD All QUARTERLY ACCEPTANCE REPORT - EMERGENCY SEWER/STORM DRAIN REPAIR Recommending the Board: ACCEPT the 63 sewer and 9 storm drain projects of the Emergency Sewer and Storm Drain Repair Program as indicated in the attached Project Summaries Tables. (Ref JT #1 BCA BOE ) Board of Public Works Meeting - December 19, PAGE 5

6 BPW (6) BCA+BOE CD 11 ACCEPTANCE CONTRACT - VENICE PUMPING PLANT DISCHARGE MANIFOLD REPLACEMENT Recommending the Board: ACCEPT this contract. (W.O. SZC12320) BPW (7) BCA+BOE CD 11 MOTION(S) ACCEPTANCE CONTRACT - HYPERION TREATMENT PLANT PRIMARY INFLUENT GATES REPLACEMENT (CIP 2431) Recommending the Board: ACCEPT this contract. (W.O. SZH11723) BPW (8) CD 7 Recommending the Board: AUTHORIZE the Bureau of Sanitation to use $2,700,000 from Fund 511, Account 50KSAC and up to $665,427 from Fund 511, Account 50NS60 to pay Los Angeles Conservation Corps for the implementation of the Laurel Canyon Boulevard Green Street Project. (C , C , Council File ) Board of Public Works Meeting - December 19, PAGE 6

7 ADMINISTRATIVE ITEM(S) BPW (9) Specifications submitted for Board adoption and authorization to advertise for the Invitation of Bids: CD 6 For the Donald C. Tillman Water Reclamation Plant (DCTWRP) Electrical Power System modifications (CIP 6163) Work Order No.: W.O. SZD11204 Estimate: $12,657,140 Bid Receipt Date: Wednesday, January 25, 2017 COMMUNICATION(S) BPW (10) Kiss Enterprises dba Golden State Roofing, transmitting Release of Stop Notice in the amount of $62, for furnishing roofing in connection with the LAPD Police Academy Replacement Training Facility project - contractor: Kemp Bros. Construction, Inc. BPW (11) Patriot Environmental Services, Inc., transmitting Stop Notice in the amount of $198,393.93, for removing fly ash and transporting waste for Diversified Demolition, an apparent subcontractor, in connection with the Hyperion Wastewater Treatment Plant Digester Gas Utilization project - contractor: Constellation New Energy, Inc. ORAL REPORT(S) BPW (12) Re: Quarterly Oral Report on Project Labor Agreement - Bureau of Contract Administration Board of Public Works Meeting - December 19, PAGE 7

8 BPW (13) Re: Semi-Annual Oral Report on Status of Construction of Public Buildings and Open Space Program - Bureau of Engineering TO BE CONTINUED TO MONDAY, JANUARY 9, 2017 BPW - December 19, 2016 *** END *** Board of Public Works Meeting - December 19, PAGE 8

9 AGENDA ITEM MONDAY, NOVEMBER 28, 2016 Board of Public Works Meeting - December 19, PAGE 9

10 AGENDA ITEM Bureau of Engineering Certificate of Appreciation - Sean Kenney - Rick Andelin Certificate of Appreciation - Murray Company Board of Public Works Meeting - December 19, PAGE 10

11 AGENDA ITEM (1) BPW CD 15 TASK FOR SOLICITATION NO PINNACLE ENVIRONMENTAL TECHNOLOGIES Recommending the Board: AUTHORIZE the City Engineer to issue a revision of the Task for Solicitation No to Pinnacle Environmental Technologies, increasing the budget authority from $1,145,000 to $1,415,000 for continued remediation, monitoring of groundwater, and related services for the Lanzit Industrial Park Project. (C , W.O. E , Ref: #2 BOE ) ATTACHMENTS: Description BOE 1 BOE 1 TR 1 BOE 1 TR 2 Board of Public Works Meeting - December 19, PAGE 11

12 Department of Public Works Bureau of Engineering Report No. 1 December 19, 2016 CD No. 15 REQUEST FOR AUTHORITY TO REVISE THE TASK FOR SOLICITATION NO TO PINNACLE ENVIRONMENTAL TECHNOLOGIES (PINNACLE), CONTRACT NO. C , FOR CONTINUED REMEDIATION AND MONITORING OF GROUNDWATER AND RELATED SERVICES FOR THE LANZIT INDUSTRIAL PARK PROJECT (PROJECT) - WORK ORDER NO. E RECOMMENDATION Authorize the City Engineer to issue a revision of the Task for Solicitation No to Pinnacle, increasing the budget authority from $1,145,000 to $1,415,000 for continued remediation, monitoring of groundwater, and related services. TRANSMITTALS 1. Copy of Bureau of Engineering (BOE) Report No. 2, adopted on February 22, 2016, authorizing the previous revision of the Task for Solicitation No to Pinnacle. 2. Copy of revised Task Order Solicitation (TOS) No , dated November 9, DISCUSSION Background The Los Angeles Economic and Workforce Development Department is attempting to lease the 10-acre, City-owned site at 930 E. 111 th Street, to a developer for light industrial and job-training businesses. The BOE achieved regulatory case closure in the mid-1990s for the soil contamination after demolition of the buildings and remediation of the site, shortly after the property was purchased from California Department of Transportation (Caltrans). The BOE at the time suggested that the groundwater be tested also, however the Project was put on hold when a deal with a previous developer did not materialize and funding was not available. In 2006, the former Community Development Department, (CDD), secured another developer and the BOE was requested to analyze the groundwater underlying the site. Based on studies by Pinnacle and URS, Inc., as well as oversight from the Los Angeles Regional Water Quality Control Board (LARWQCB) the BOE determined that the groundwater was contaminated with solvents at concentrations above regulatory levels. Under a previous pre-qualified on-call contract (PQOC), Pinnacle advanced borings to characterize contamination at the site and performed remedial feasibility tests. At the request of CDD, the BOE has worked with Pinnacle since 2006 to gain acceptance of the Remedial Action Plan and start groundwater remediation. This included acceptance by the LARWQCB of a 2007 interim remedial plan, a 2008 Feasibility Study, and a final Board of Public Works Meeting - December 19, PAGE 12

13 Report No. 1 Page 2 Remedial Action Plan. The groundwater remediation may take a few more years to show the final result; however, a great majority of the work has been accomplished, and the site development can proceed during remediation with minimal impact or safety concerns to the surface facilities. The remedial technology involves the injection of a hydrogen-releasing compound via direct-push injection wells and allowing the compound to degrade the solvents in the groundwater with time. If sampling this year shows the need, additional injection of a bacterial culture to speed the destruction of the groundwater solvents and/or additional groundwater wells may be requested in a revised TOS. In addition, declining regional groundwater levels necessitate that the City abandon some dry wells and drill new, deeper wells. On June 3, 2013, the Board of Public Works (Board) authorized the City Engineer to continue this Project from the previous PQOC contract. Due to the funding controls implemented by the City Administrative Officer, the remediation budget is requested on a year to year basis; therefore, increases in budget authority must be requested each year for the sites that did not achieve case closure during the prior fiscal year. The February 22, 2016 Board Report authorized continuing this Project (Transmittal No. 1). This Task Order revision budget, including contingency is $270,000, which will allow for continued remediation and monitoring of the groundwater, additional wells, permit fees, waste disposal, and regulatory compliance and reporting (Transmittal No. 2). The negotiated revised Task Order proposal from Pinnacle is for an amount of $270,038, for the additional work tasks involved; and the recommended contingency has been revised to $8,652. This increases the total budget authority including contingency to $1,415,000. The term of engagement for this revised Task Order will be through December The BOE has negotiated the scope and costs of the Task Order Revision. The Record of Negotiation is maintained in the project file. Minority Business Enterprise/Women Business Enterprise/Other Business Enterprise (MBE/WBE/OBE) Subcontractor Outreach Program The revised Task will be subject to the MBE/WBE/OBE Subcontractor Outreach Program requirements. The City has set anticipated participation levels of 12 percent and 2 percent for MBE/WBE participation, respectively. Based on the latest invoices, dated October 12, 2016, Pinnacle has currently achieved participation levels of percent for MBE and 6.20 percent for WBE. For the revised Task, the consultant is pledging a MBE participation level of percent and a WBE participation level of 4.57 percent. For the revised Task, the following MBE, WBE, and OBE firms are proposed to be utilized by the consultant: Board of Public Works Meeting - December 19, PAGE 13

14 Department of Public Works Bureau of Engineering Report No. 1 December 19, 2016 Page 3 Gender/Ethnicity Codes: AA = African American APA = Asian Pacific American NA = Native American M = Male HA = Hispanic American SAA = Subcontinent Asian American C = Caucasian F = Female Gender/ Ethnicity MBE/WBE/ OBE (%) of Base Task Task Order Amount Subconsultants Chemical & Environmental Laboratories, Inc. M/APA MBE 16.06% $ 225,804 Martini Drilling Company M/HA MBE 3.16% $ 44,500 Belshire Environmental Services F/C WBE 0.77% $ 10,814 American Analytics F/C WBE 1.00% $ 14,009 Mayfield Enterprises, Inc. F/C WBE 2.81% $ 39,485 Total MBE Participation 19.22% $ 270,304 Total WBE Participation 4.57% $ 64,308 Subtotal Subconsultant Participation 23.79% $ 334,612 Prime Participation 76.21% $1,071,736 Initial Base Task % $1,406,348 Contingency $ 8,652 Total Task Order Budget Authority $1,415,000 Contractor Performance Evaluation In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the quality control of this personal services contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research & Investigation Section upon termination of the contract. STATUS OF FUNDING Additional funding for this revised Task, a total of $270,000 including contingency, is available in the Contaminated Soil/Removal Mitigation Budget, in Fund No. 100, Department No. 54, Appropriation Unit No. 00N318. The City s liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City s liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract. Board of Public Works Meeting - December 19, PAGE 14

15 Report No.] Page4 ( CFJ RMK ALM ) Report reviewed by: Respectfully submitted, BOE (ADM) Report prepared by: Geotechnical Engineering Group ~ Gary Lee Moore, PE, ENV SP City Engineer Christopher F. Johnson, PE, GE Group Manager Phone No. (213) CFJ/MEM/ GEO.gva Questions regarding this report may be referred to: Michael E. Mulhern, EG, Engineering Geologist II Phone No. (213) Michaei.Mulhern@lacity.org Board of Public Works Meeting - December 19, PAGE 15

16 TRANSMITTAL NO. 1 Board of Public Works Meeting - December 19, PAGE 16

17 Report No. 2 Page 2 Under a previous pre-qualified on-call contract (PQOC), Pinnacle advanced borings to characterize contamination at the site and performed remedial feasibility tests. At the request of CDD, the BOE has worked with Pinnacle since 2006 to gain acceptance of the Remedial Action Plan and start groundwater remediation. This included acceptance by the LARWQCB of a 2007 interim remedial plan and a 2008 Feasibility Study and final Remedial Action Plan. The groundwater remediation may take a few more years; however, a great majority of the work has been accomplished, and the site development can proceed during remediation with minimal impact or safety concerns to the surface facilities. The remedial technology involves the injection of a hydrogen-releasing compound via direct-push injection wells and allowing the compound to degrade the solvents in the groundwater with time. If sampling this year shows the need, additional injection of a bacterial culture to speed the destruction of the groundwater solvents and/or additional groundwater wells may be requested in a revised TOS. On June 3, 2013, the Board of Public Works authorized the City Engineer to continue this project from the previous PQOC contract. Due to the funding protocols implemented by the City Administrative Officer, the remediation budget is requested on a year to year basis; therefore, increases in budget authority must be requested each year for the sites that did not achieve case closure during the prior fiscal year. The April 13, 2015 Board Report authorized continuing this project (Transmittal No. 1). This Task Order revision budget, including contingency is $230,000, which will allow for continued remediation and monitoring of the groundwater, waste disposal, and regulatory reporting (Transmittal No. 2). The total revised task budget authority is requested to increase to $1,145,000. For this year s work, the negotiated revised Task Order proposal from Pinnacle is for a not-to-exceed amount of $224,554 for the additional work tasks involved, not including major scope change items which may be necessary if regulatory orders change and which are listed as contingency items in their proposal. This increases the Revised Base Task excluding contingency to $1,136,310. The term of engagement for this revised Task Order will be through December The BOE has negotiated the scope and costs of the Task Order Revision. The Record of Negotiation is maintained in the project file. Minority Business Enterprise/Women Business Enterprise/Other Business Enterprise (MBE/WBE/OBE) Subcontractor Outreach Program The revised Task will be subject to the MBE/WBE/OBE Subcontractor Outreach Program requirements. The City has set anticipated participation levels of 12 percent and 2 percent for MBE/WBE participation, respectively. Based on the latest invoices dated November 30, 2015, Pinnacle has currently achieved participation levels of percent percent for MBE and 5.10 percent for WBE. For the revised Task, the consultant is pledging a MBE participation level of percent and a WBE participation level of 3.11 percent. Board of Public Works Meeting - December 19, PAGE 17

18 Department of Public Works Bureau of Engineering Report No. 2 February 22, 2016 Page 3 For the revised Task, the following MBE, WBE, and OBE firms are proposed to be utilized by the consultant: Gender/Ethnicity Codes: AA = African American APA = Asian Pacific American NA = Native American M = Male HA = Hispanic American SAA = Subcontinent Asian American C = Caucasian F = Female Gender/ Ethnicity MBE/WBE/ OBE (%) of Base Task Task Order Amount Subconsultants Chemical & Environmental Laboratories, Inc. M/APA MBE 12.78% $ 145,204 Martini Drilling Company M/HA MBE 0.75% $ 8,500 Belshire Environmental Services F/C WBE 0.73% $ 8,250 American Analytics F/C WBE 1.23% $ 14,009 Mayfield Enterprises, Inc. F/C WBE 1.16% $ 13,125 Total MBE Participation 13.53% $ 153,704 Total WBE Participation 3.11% $ 35,384 Subtotal Subconsultant Participation 16.64% $ 189,088 Prime Participation 83.36% $ 947,222 Revised Base Task % $1,136,310 Contingency $ 8,690 Total Task Order Budget Authority $1,145,000 Contractor Performance Evaluation In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the quality control of this personal services contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research & Investigation Section upon termination of the contract. STATUS OF FUNDING Additional funding for this revised Task, a total of $230,000 including contingency, is available in the Contaminated Soil/Removal Mitigation Budget, in Fund No. 100, Department No. 54, Appropriation Unit No. 00M318. The City s liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City s liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract. Board of Public Works Meeting - December 19, PAGE 18

19 Report No.2 Page 4 ( CFJ RMK ALM ) Report reviewed by: BOE (ADM) Report prepared by: Geotechnical Engineering Respectfully submitted, 4~Cu~ Gary Lee Moore, PE, ENV SP City Engineer Christopher F. Johnson, PE, GE Group Manager Phone No. (213) Statement as to Funds approved by: CFJ/MEM/ GEO.gva Questions regarding this report may be referred to: Michael E. Mulhern, EG, HG, Engineering Geologist II Phone No. (213) Michaei.Mulhern@lacity.org Board of Public Works Meeting - December 19, PAGE 19

20 BOARD Qj: PUBLIC WORKS MEMBERS KEVIN JAMES PRESIDENT HEATHER MARIE REPENNING VICE PRESIDENT MICHAEL R. DAVIS PRESIDENT PRO TEMPORE JOEL F. JACINTO COMMISSIONER LUZM. RIVAS COMMISSIONER FERNANDO CAMPOS EXECUTIVE OFFICER CITY OF LOS ANGELES CALIFORNIA ERIC GARCETTI MAYOR DEPARTMENT OF PUBLIC WORKS BUREAU OF ENGINEERING GARY LEE MOORE, PE, ENV SP CITY ENGINEER 1149 S. BROADWAY, SUITE 700 LOS ANGELES, CA November 9, 2016 Mr. Keith Thompson Pinnacle Environmental Technologies #2 Santa Maria Foothill Ranch, CA REVISED TASK ORDER SOLICITATION (TOS) -LANZIT INDUSTRIAL DEVELOPMENT, Quarterly Groundwater Monitoring and Remedial Services Revision No. 4 W.O. No. E CONTRACT No GEO FILE No The City is soliciting a response from your firm to continue groundwater monitoring and limited remediation. The response to this solicitation must be submitted to: Attention: Christopher F. Johnson Geotechnical Engineering Group 1149 S. Broadway, Suite 120 Los Angeles, CA The response must be submitted no later than 4:00PM on November 15, Please your proposal to Geotechnical Engineering Group at or Michaei.Mulhern@lacity.org prior to the deadline. Please call Mike Mulhern at to confirm receipt of your proposal. The ed proposal shall be followed-up with the delivery of a signed hard copy. Although it is our intention to move forward, the City always retains the right to award or to not award any part or all of the Task Order based solely on its convenience and shall not be responsible for any solicitation response costs. s~ g;j2-f--_ Christopher F. Johnson, P.E., G. E. Manager Geotechnical Engineering Group AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.. Recyclable and made from recycled waste. ~4J' TRANSMITTAL NO. 2 Board of Public Works Meeting - December 19, PAGE 20

21 Revised Task Order Solicitation Lanzit Development- Continued Groundwater Monitoring, Quarterly Reporting and Related Remedial Services Pre-Qualified On-call Environmental Services Consultant Contract City of Los Angeles Department of Public Works Bureau of Engineering November 9, Introduction The Bureau of Engineering (BOE), Geotechnical Engineering Group (GEO) requests a Task Order (TO) Proposal be submitted for the subject project. The project site is located at 930 E. 111 th Place, Los Angeles. 2.0 Scope of Services The BOE is interested in retaining the services of your consulting environmental engineering firm for continued soil and groundwater monitoring and limited remedial reporting of the subject project. 2.1 Tasks TASK 1-MONITOR AND SAMPLE ALL 18 GROUNDWATER WELLS - (Quarterly plus Annual Report full sampling event) TASK 2--LABORATORY ANALYSIS OF GROUNDWATER SAMPLES (previous lab protocol) TASK 3--PURGE WATER DRUM REMOVAL AND DISPOSAL TASK 4--REGULATORY REPORTS & GEOTRACKER COSTS TASK 5 WDR Injection PERMIT for 2017 TASK 6--ADDITIONAL GROUNDWATER MONITORING WELLS INSTALLED (3) AND DRY WELLS PROPERLY ABANDONED TASK7-PROJECT MANAGEMENT; PREPARATION OF SITE-SPECIFIC HEALTH&SAFETY PLAN TASK 8--WEED ABATEMENT (ONE EVENT) 3.0 PROJECT SCHEDULE o Well work and and groundwater monitoring 48 Weeks Additional o Preparation of Reports. 12 Weeks Additional 4.0 TASK ORDER PROPOSAL REQUIREMENTS The Task Order (TO) shall include an itemized breakdown of tasks and their associated costs. TO Proposals shall include: Section 1 Project Understanding: Explain your firm s overall approach to the work. Section 2 Related Experience: completed. Describe similar projects your firm has recently Board of Public Works Meeting - December 19, PAGE 21

22 Section 3 Project Team: Provide project team organization and describe background, roles and responsibilities of team members. Provide information on MBE/WBE involvement. Section 4 Detailed Scope of Services and Schedule: Expand and develop the City s Scope of Services and Project Schedule contained herein. Itemize the base tasks, contingency tasks, and tasks comprising any alternative scope of services. Detail any subtasks as appropriate. Provide a schedule showing completion of each task. Section 5 Fee Estimate: Provide cost calculations for all personnel subject to Prevailing Wage requirements on an hourly billing rate basis. Provide cost calculations for the other base drilling services. Report preparation for each sampling event may be on a Lump Sum basis. Provide cost calculations for laboratory testing and all contingency services on a Unit Cost basis. Any laboratory test fees completed in-house are compensated as Other Direct Costs. Laboratory fees provided by laboratories outside of your firm are compensated as subconsultant costs. The number of tests proposed is an estimate and may or may not equal the actual number run. The consultant will be compensated for the actual number of such tests run as directed by the City. Proposed fees shall be provided on a not-to-exceed basis. The Consultant shall provide a cost breakdown for the total of the Work Tasks described above. All other costs may be proposed based upon the Lump Sum basis; please state which Task(s) will be lump sum. Please consult your contract for further information regarding these compensation methods. Invoices shall include documentation of work performed for all hourly rate charges. For field technicians, daily field reports are considered suitable documentation. For charges by office personnel, similar documentation is required. Hourly charges for overhead work or undocumented work will not be reimbursed. For any reimbursement by billing salary rate, the home office overhead rate shall be used unless the individual is working in a City office for a complete month at full-time. The proposal shall be delivered to the Geotechnical Engineering Group (GEO) office at 1149 S. Broadway, Suite 120, Los Angeles, California. your proposal to Geotechnical Engineering Group to michael.mulhern@lacity.org prior to the deadline, followed-up with the delivery of the signed hard copy. GEO will issue a Notice to Proceed (NTP) to the selected consultant. It is expected that an NTP will be issued after selection approval of the Board of Public Works. This is a revised task order solicitation, so please include a summary table or chart with all the NTP dates and amounts for this contract, and a cumulative summary of MBE/WBE usage to date, including estimates for the current year proposal. 5.0 SUGGESTED MBE/WBE PARTICIPATION LEVELS A participation level of 12 percent MBE and 2 percent WBE is suggested. The proposal shall include dollar amounts or percents of the dollar amount of the proposal for MBE and WBE participation. Board of Public Works Meeting - December 19, PAGE 22

23 6.0 PREVAILING WAGE This project is subject to the payment of prevailing wages. All impacted workers on a public works project must be paid at a minimum the Basic and Total Hourly Rate for the type of work they perform (See California State Labor Code Section 1720). This includes but is not limited to the consultant s soil technicians who are on-site performing field observation and/or field testing services, and any other classifications which may be subject to prevailing wage. According to the State Department of Industrial Relations (DIR), the California Labor Code Section 1720 defines construction to include work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work. For information regarding prevailing wage requirements you may refer to the DIR website at or you may contact the DIR Prevailing Wage Unit at (415) DISCLAMER The City may or may not decide to award any or part of the TO based on its sole convenience and shall not be responsible for any solicitation response costs. Any errors, omissions or revisions from the consultant s TO Proposal will not be accepted if received after the deadline date. If you are the successful firm, the City will expect you to honor your proposal as submitted. CFJ/MEM/mem Q: TOS doc Lanzit 2017 Board of Public Works Meeting - December 19, PAGE 23

24 AGENDA ITEM (2) BPW CD 5 TASK FOR SOLICITATION NO PINNACLE ENVIRONMENTAL TECHNOLOGIES Recommending the Board: AUTHORIZE the City Engineer to issue a revision of the Task for Solicitation No to Pinnacle Environmental Technologies, increasing the budget authority from $310,000 to $435,000 for continued groundwater monitoring, remediation, and related services at the Western District Refuse Yard. (C , W.O. E , Ref #3 BOE ) ATTACHMENTS: Description BOE 2 BOE 2 TR 1 BOE 2 TR 2 Board of Public Works Meeting - December 19, PAGE 24

25 Department of Public Works Bureau of Engineering Report No. 2 December 19, 2016 CD No. 5 REQUEST FOR AUTHORITY TO REVISE THE TASK FOR SOLICITATION NO TO PINNACLE ENVIRONMENTAL TECHNOLOGIES (PINNACLE), CONTRACT NO. C , FOR CONTINUED MONITORING OF GROUNDWATER AND RELATED SERVICES FOR THE WESTERN DISTRICT REFUSE YARD - WORK ORDER NO. E RECOMMENDATION Authorize the City Engineer to issue a revision of the Task for Solicitation No to Pinnacle, increasing the budget authority from $310,000 to $435,000 for continued groundwater monitoring, remediation, and related services. TRANSMITTALS 1. Copy of Bureau of Engineering (BOE) Report No. 3, adopted on February 17, 2016, authorizing the previous revision of the Task for Solicitation No to Pinnacle. 2. Copy of revised Task Order Solicitation No , dated November 16, DISCUSSION Background Western District Refuse Yard is a Bureau of Sanitation truck maintenance, refueling, and overnight parking facility for City vehicles. Diesel fuel tanks have leaked at the site. The leaking tanks have been removed, and subsequent soil and groundwater testing confirmed contamination. The regulatory agency in this case, the Los Angeles Regional Water Quality Control Board (LARWQCB), has mandated monitoring at the site. The LARWQCB has recently requested that remedial alternatives be investigated and submitted for approval. Under a previous pre-qualified on-call contract (PQOC), Pinnacle advanced borings to characterize contamination at the site. Pinnacle is also providing limited remediation in the form of skimming free product or installing passive hydrocarbon-absorbing materials as needed. The increase in scope reflected in this revised Task Order is a result of the LARWQCB s mandate that another calendar year of monitoring and reporting be provided as well as providing a remedial action plan. On June 2, 3013, the Board of Public Works (Board) authorized the City Engineer to continue this project from the previous PQOC contract. Due to the funding restrictions by the City Administrative Officer, the remediation budget is requested on a year to year basis. Therefore, increases in budget authority must be requested each year for the sites that did not achieve case closure during the prior fiscal year. The February 17, 2016 Board Report authorized continuing this project (Transmittal No. 1). The Task Order revision budget increase including contingency is $125,000, which will allow for continued monitoring of the groundwater, waste disposal, well cover repair from heavy traffic damage, well replacement due to falling water levels, skimming as necessary, providing the remedial study, and regulatory reporting (Transmittal No. 2). Board of Public Works Meeting - December 19, PAGE 25

26 Report No. 2 Page 2 The negotiated revision to the original Task Order from Pinnacle is for a not-to-exceed amount of $121,209 for the additional work tasks involved. The term of engagement will be for the calendar year The revised base task will equal $412,375. Pinnacle has also provided as contingency items the actual system design, installation and operation, should the State approval and permitting process finish early, but the BOE is not requesting these funds be committed as yet. The BOE has negotiated the scope and costs of the Task Order revision. The Record of Negotiation is maintained in the project file. Minority Business Enterprise/Women Business Enterprise/Other Business Enterprise (MBE/WBE/OBE) Subcontractor Outreach Program The revised Task will be subject to the MBE/WBE/OBE Subcontractor Outreach Program requirements. The City has set anticipated participation levels of 12 percent and 2 percent for MBE/WBE participation, respectively. Based on the latest invoices, dated October 20, 2016, Pinnacle has achieved participation levels of 7.04 percent MBE and 6.46 percent WBE. For the revised Task, the Consultant is pledging a MBE participation level of percent and a WBE participation level of 7.21 percent. For the revised Task, the following MBE, WBE, and OBE firms are proposed to be utilized by the Consultant: Gender/Ethnicity Codes: AA = African American APA = Asian Pacific American NA = Native American M = Male HA = Hispanic American SAA = Subcontinent Asian American C = Caucasian F = Female Gender/ Ethnicity MBE/WBE/ OBE (%) of Base Task Task Order Amount Subconsultants Chemical & Environmental Laboratories, Inc. M/APA MBE 5.30% $ 21,866 Martini Drilling Co. M/HA MBE 5.34% $ 22,016 Belshire Environmental Services F/C WBE 2.31% $ 9,519 American Analytics F/C WBE 0.67% $ 2,749 Blaine Environmental F/C WBE 4.23% $ 17,464 Total MBE Participation 10.64% $ 43,882 Total WBE Participation 7.21% $ 29,732 Subtotal Subconsultant Participation 17.85% $ 73,614 Prime Participation 82.15% $338,761 Initial Base Task % $412,375 Contingency $ 22,625 Total Task Order Budget Authority $435,000 Blaine Environmental was added to provide additional laboratory services. Board of Public Works Meeting - December 19, PAGE 26

27 Department of Public Works Bureau of Engineering Report No.2 December 19, 2016 Page 3 Contractor Performance Evaluation In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the quality control of this personal services Contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research & Investigation Section upon termination of the Contract. STATUS OF FUNDING Funding for this Task Order Revision No , for a total increase of $125,000 including contingency, is available in the Contaminated Soil/Removal Mitigation budget, in Fund No. 100, Department No. 54, Appropriation Unit No. OON318. The City's liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City's liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract. ( CFJ RMK ALM ) Report reviewed by: BOE (ADM) Report prepared by: Geotechnical Engineering Group Respectfully submitted, A'~i= ~ Gary Lee Moore, PE, ENV SP City Engineer Christopher F. Johnson, PE, GE Group Manager Phone No. (213) nt as to Funds approved by: /' irector Questions regarding this report may be referred to: Michael E. Mulhern, EG, HG, Engineering Geologist II Phone No. (213) Michaei.Mulhern@lacity.org Board of Public Works Meeting - December 19, PAGE 27

28 Department of Public Works Bureau of En Report No.3 February 17, 2016 CD No.5 ADOPTED BY THE BOARD PUBLIC WORKS OF THE CITY of Los Angeles California FEB Execu~cer Board of Public Works REQUEST FOR AUTHORITY TO REVISE THE TASK FOR SOLICITATION No TO PINNACLE ENVIRONMENTAL TECHNOLOGIES (PINNACLE), CONTRACT No. C , FOR CONTINUED MONITORING OF GROUNDWATER AND RELATED SERVICES FOR THE WESTERN DISTRICT REFUSE YARD WORK ORDER No. E RECOMMENDATION Authorize the City Engineer to issue a revision of the Task for Solicitation No~ to Pinnacle, increasing the budget authority from $230,000 to $310,000 for continued groundwater monitoring and related services. TRANSMITTALS 1. Copy of Bureau of Engineering (BOE) Report No. 1, adopted on April 27, 2015, authorizing the previous revision of the Task for Solicitation No to Pinnacle. 2. Copy of revised Task Order Solicitation (TOS) No , dated December 16, DISCUSSION Background Western District Refuse Yard is a Bureau of Sanitation truck maintenance, refueling, and overnight parking facility for City vehicles. Diesel fuel tanks have leaked at the site. The leaking tanks have been removed, and subsequent soil and groundwater testing confirmed contamination. The regulatory agency in this case, the Los Angeles Regional Water Quality Control Board (LARWQCB), has mandated monitoring at the site. BOE's approach on such sites has been conservative: i.e. to monitor soil or groundwater contamination as required by the regulator, but to hold off on aggressive remediation unless the regulator specifically demands it, or if neighborhood, site inhabitant's or worker's safety are threatened. Such is not the case at this site, so we have not started full-scale remediation. By monitoring, BOE is commonly able to demonstrate that natural attenuation of the hydrocarbons by indigenous microfauna can decrease the contamination safely and naturally, albeit over a longer time period. We feel this is a more fiscally responsible approach that also minimizes site disruption, such as the need for excavations, trenching, installation of above-ground tanks and related systems on sites of limited areas. Under a previous pre-qualified on-call contract (PQOC), Pinnacle advanced borings to characterize contamination at the site. Pinnacle is also providing limited remediation in the form of skimming free product as needed, and has performed remedial pilot testing to refine a feasible remedial method. The increase in scope reflected in this revised Task Order is a result of the LARWQCB's mandate that another calendar year of monitoring and reporting be provided. The BOE is therefore requesting to continue having Pinnacle provide its TRANSMITTAL NO. 1 Board of Public Works Meeting - December 19, PAGE 28

29 Report No. 3 Page 2 services on this site. This office is in periodic contact with the LARWQCB regarding the need for more aggressive remediation; they have not stated the need for immediate remediation. When this occurs and the remedial plan is approved, a revised TOS will follow for the remediation. On June 2, 3013, the Board of Public Works (Board) authorized the City Engineer to continue this project from the previous PQOC contract. Due to the funding controls implemented by the City Administrative Officer, the remediation budget is requested on a year to year basis. Therefore, increases in budget authority must be requested each year for the sites that did not achieve case closure during the prior fiscal year. The April 27, 2015 Board Report authorized continuing this project (Transmittal No. 1). The Task Order revision budget increase including contingency is $80,000, which will allow for continued monitoring of the groundwater, waste disposal, well cover repair from heavy traffic damage, skimming as necessary, and regulatory reporting (Transmittal No. 2). The total revised task budget authority is requested to increase to $310,000. The negotiated revision to the original Task Order from Pinnacle is for a not-to-exceed amount of $70,706 for the additional work tasks involved. The term of engagement will be for the calendar year The previous years Notices to Proceed were a negotiated total expenditure of $220,461. With this year s $70,706, the revised base task will equal $291,166. The BOE has negotiated the scope and costs of the Task Order revision. The Record of Negotiation is maintained in the project file. Minority Business Enterprise/Women Business Enterprise/Other Business Enterprise (MBE/WBE/OBE) Subcontractor Outreach Program The revised Task will be subject to the MBE/WBE/OBE Subcontractor Outreach Program requirements. The City has set anticipated participation levels of 12 percent and 2 percent for MBE/WBE participation, respectively. Based on the latest invoices dated November 30, 2015, Pinnacle has achieved participation levels of 7.44 percent MBE and 4.57 percent WBE. For the revised Task, the Consultant is pledging a MBE participation level of 7.09 percent and a WBE participation level of 3.46 percent. For the revised, the following MBE, WBE, and OBE firms are proposed to be utilized by the Consultant: Gender/Ethnicity Codes: AA = African American APA = Asian Pacific American NA = Native American M = Male HA = Hispanic American SAA = Subcontinent Asian American C = Caucasian F = Female Board of Public Works Meeting - December 19, PAGE 29

30 Department of Public Works Bureau of Engineering Report No. 3 February 17, 2016 Page 3 Gender/ Ethnicity MBE/WBE/ OBE (%) of Base Task Task Order Amount Subconsultants Chemical & Environmental Laboratories, Inc. M/APA MBE 5.72% $ 16,649 Martini Drilling Co. M/HA MBE 1.37% $ 4,000 Belshire Environmental Services F/C WBE 2.52% $ 7,326 American Analytics F/C WBE 0.94% $ 2,749 Total MBE Participation 7.09% $ 20,649 Total WBE Participation 3.46% $ 10,075 Subtotal Subconsultant Participation 10.55% $ 30,724 Prime Participation 89.45% $260,422 Initial Base Task % $291,166 Contingency $ 18,834 Total Task Order Budget Authority $310,000 Contractor Performance Evaluation In accordance with Division 10, Chapter 1, Article 13 of the Los Angeles Administrative Code, the appropriate City personnel responsible for the quality control of this personal services Contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research & Investigation Section upon termination of the Contract. STATUS OF FUNDING Funding for this Task Order Revision No , for a total increase of $80,000 including contingency, is available in the Contaminated Soil/Removal Mitigation budget, in Fund No. 100, Department No. 54, Appropriation Unit No. 00M318. The City s liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City s liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract. Board of Public Works Meeting - December 19, PAGE 30

31 Report No.3 Page 4 ( CFJ RMK ALM ) Report reviewed by: BOE (ADM) Report prepared by: Geotechnical Engineering Respectfully submitted, 4~Cu~ Gary Lee Moore, PE, ENV SP City Engineer Christopher F. Johnson, PE, GE Group Manager Phone No. (213) Stateme~t as to Funds approved by: Questions regarding this report may be referred to: Michael E. Mulhern, EG, HG, Engineering Geologist II Phone No. (213) Michaei.Mulhern@lacity.org Board of Public Works Meeting - December 19, PAGE 31

32 tea OARD Olf PUOUC: WOIQCS ~ I; ICE\IIN J,lM:U J'IIE Bll E NT RfiW!IE REPfNN! _ ~li'la:$dtjtl' MlC:HAIIL 1ft. D.i.\11$ PflUOgi T PRO Tf!IP;A -'OEL F. JACINtO ~O!iEFt 1.'\'ZI\41 ~IVAS C~!tONI",JI ~RNAMOO CAM POi llkt:cutiyt OFFICCll CITY OF Los ANGELES CAUFORNli\ ERIC GARCETII t.v.'tl'gr DllP.lltTMaR Of' P'\iiBI..IC WORKS IWREAU OF E!N ERIKG GNI't ~EE rtiicj()ri;, PE, EW SP CITY EH'GINEER; 1 H~ S &ROADWAY. &UIITi 71)l) LO:S PMGEL.ES. <:A ~15-ttl3 November Mr. Keith Tll'lompson Pirmacle Environmental Technologies #2 Santa Maria Foothill Ranch, CA REV~SED TASK ORDER SOI!..ICITATION ~TOS) -WESTERN DISl R!CJ REFUSE YARD, 20:27 Stoner Avenue-Quarterly Groundwamr Monitor~ng and Remedial SeTVices - Rev~islon No. 4 W.O. ~o. IESOlli:0157 CONTRACT NoJ~1li64 GEO f1ile No"---98-ft : The City is s.oliciting a respwuse from your firm to1 continue groundw.at,er monitoring and lfmited remediation. The response to tni$ saucltation must be submrtted to: AtteMiort Christopher F. Johnson Geotechnical Engineering Group 1149 S. Broadway. Suite 120 Los Angeles. CA The response must be submitted no later than 4:00PM,o,n November 2 1, Please. your proposal to Geotechnical IEn g lneering Group at or ML'chaei.MI!Jihern@lacity.org p~lo t to lhe deacmne. P~ease call Mlke!Mulhern at 213 ~ to confirm receipt of your proposal. The ed pr oposal shall be followed-up with the delivery of a signed hard copy. Although it ris our rntention 'to move forward, the City always retains the right to a.ward or to not award any part or al~ of the T ask O rder based solely on its oonvenience and sha11 not be responsible ~or any solicitation response costs. Sincerely, '-~~ Christopher f _ Johnson, ~-E - Manager Geotechnical Engineering Group TRANSMITTAL NO. 2 II Ill I! OUAIL E llpilo'ii' IIJII!!NJT 011',.0 It TUN I TY ie.iip'l O'tE R ~-Jrn-- 0 Board of Public Works Meeting - December 19, PAGE 32

33 Revised Task Order Solicitation Western District Refuse Yard- Continued Groundwater Monitoring, Quarterly Reporting and Related Services Pre-Qualified On-call Environmental Services Consultant Contract City of Los Angeles Department of Public Works Bureau of Engineering NOVEMEBER 16, Introduction The Bureau of Engineering (BOE), Geotechnical Engineering Group (GEO) requests a revised Task Order (TO) Proposal be submitted for the subject project. The project site is located at 2027 Stoner Avenue, West Los Angeles. 2.0 Scope of Services The BOE is interested in retaining the services of your consulting environmental engineering firm for continued soil and groundwater monitoring and limited remedial reporting of the subject project. 2.1 Tasks TASK 1-MONITOR AND SAMPLE ALL 18 GROUNDWATER WELLS FOUR EVENTS, INCLUDING LABORATORY ANALYSIS OF GROUNDWATER SAMPLES, AND WATER DRUM REMOVAL AND DISPOSAL TASK 2-REGULATORY REPORTS & GEOTRACKER COSTS TASK 3-RECOVERY OF FREE PRODUCT (BAILING, SKIMMING AND/OR CARPHENE SOCKS) AS REQUIRED, generally monthly. TASK 4-WELL COVER REPLACEMENTS (4 WELLS) TASK 5-WELL REPLACEMENTS (3 WELLS, TO 75 FEET DEEP, INCLUDING WORKPLAN TO THE LARWQCB) TASK 6-PREPARATION OF A REDIAL ACTION PLAN, FOR CLEANUP OF HYDROCRBONS IN THE GROUNDWATER AND SOIL; SUBMISSION TO THE LARWQCB. TASK 7-Present as a contingency the remedial system design, its permitting installation and operation and maintenance. 3.0 PROJECT SCHEDULE o Limited skimming and groundwater monitoring 48 Weeks Additional Board of Public Works Meeting - December 19, PAGE 33

34 o Preparation of Report and Uploading to GEOTRACKER 12 Weeks Additional 4.0 TASK ORDER PROPOSAL REQUIREMENTS The Task Order (TO) shall include an itemized breakdown of tasks and their associated costs. TO Proposals shall include: Section 1 Project Understanding: Explain your firm s overall approach to the work. Section 2 Related Experience: Describe similar projects your firm has recently completed. Section 3 Project Team: Provide project team organization and describe background, roles and responsibilities of team members. Provide information on MBE/WBE involvement. Section 4 Detailed Scope of Services and Schedule: Expand and develop the City s Scope of Services and Project Schedule contained herein. Itemize the base tasks, contingency tasks, and tasks comprising any alternative scope of services. Detail any subtasks as appropriate. Provide a schedule showing completion of each task. Section 5 Fee Estimate: Provide cost calculations for all personnel subject to Prevailing Wage requirements on an hourly billing rate basis. Provide cost calculations for the other base drilling services. Report preparation for each sampling event may be on a Lump Sum basis. Provide cost calculations for laboratory testing and all contingency services on a Unit Cost basis. Any laboratory test fees completed in-house are compensated as Other Direct Costs. Laboratory fees provided by laboratories outside of your firm are compensated as subconsultant costs. The number of tests proposed is an estimate and may or may not equal the actual number run. The consultant will be compensated for the actual number of such tests run as directed by the City. Proposed fees shall be provided on a not-to-exceed basis. The Consultant shall provide a cost breakdown for the total of the Work Tasks described above. All other costs may be proposed based upon the Lump Sum basis; please state which Task(s) will be lump sum. Please consult your contract for further information regarding these compensation methods. Invoices shall include documentation of work performed for all hourly rate charges. For field technicians, daily field reports are considered suitable documentation. For charges by office personnel, similar documentation is required. Hourly charges for overhead work or undocumented work will not be reimbursed. For any reimbursement by billing salary rate, the home office overhead rate shall be used unless the individual is working in a City office for a complete month at full-time. The proposal shall be delivered to the Geotechnical Engineering Group (GEO) office at 1149 S. Broadway, Suite 120, Los Angeles, California. your proposal to Geotechnical Engineering Group to michael.mulhern@lacity.org prior to the deadline, Board of Public Works Meeting - December 19, PAGE 34

35 followed-up with the delivery of the signed hard copy. GEO will issue a Notice to Proceed (NTP) to the selected consultant. It is expected that an NTP will be issued after selection approval of the Board of Public Works. This is a revised task order solicitation, so please include a summary table or chart with all the NTP dates and amounts for this contract, and a cumulative summary of MBE/WBE usage to date, including estimates for the current year proposal. 5.0 SUGGESTED MBE/WBE PARTICIPATION LEVELS A participation level of 12 percent MBE and 2 percent WBE is suggested. The proposal shall include dollar amounts or percents of the dollar amount of the proposal for MBE and WBE participation, cumulative for the contract. 6.0 PREVAILING WAGE This project is subject to the payment of prevailing wages. All impacted workers on a public works project must be paid at a minimum the Basic and Total Hourly Rate for the type of work they perform (See California State Labor Code Section 1720). This includes but is not limited to the consultant s soil technicians who are on-site performing field observation and/or field testing services, and any other classifications which may be subject to prevailing wage. According to the State Department of Industrial Relations (DIR), the California Labor Code Section 1720 defines construction to include work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work. For information regarding prevailing wage requirements you may refer to the DIR website at or you may contact the DIR Prevailing Wage Unit at (415) DISCLAMER The City may or may not decide to award any or part of the TO based on its sole convenience and shall not be responsible for any solicitation response costs. Any errors, omissions or revisions from the consultant s TO Proposal will not be accepted if received after the deadline date. If you are the successful firm, the City will expect you to honor your proposal as submitted. CFJ]/MEM/mem Q: TOS doc Western Refuse Yd 2017 Board of Public Works Meeting - December 19, PAGE 35

36 Board of Public Works Meeting - December 19, PAGE 36

37 AGENDA ITEM (3) BPW CD All TASK ORDER SOLICITATION SN-39 - CAROLLO ENGINEERS, INC. Recommending the Board: AUTHORIZE the Director of the Bureau of Sanitation or his designee to issue Amendment No. 2 to the existing Task Order Solicitation (TOS) SN-39 to Carollo Engineers, Inc., increasing the total budget authority from $505,572 to $1,305,572 in order to fund the remaining tasks that were not completed under TOS SN-39 and are needed in order to complete the optimization activities of the eleven (11) projects that are listed in the TOS. This Amendment also extends the term of TOS SN-39 to December 31, (C , Ref: #1 BOS ) ATTACHMENTS: Description BPW Tr 1 BPW Tr 2 BPW Tr 3 Board of Public Works Meeting - December 19, PAGE 37

38 TRANSMITTAL 1 DEPARTMENT OF PUBLIC WORKS R! JRfA! I O f SAN!IAI!Q~ "t BOARD REPORT NO. 1 AUGUST 12, 2015 CD: ALL ADOPTEDBYTHEBOARD PUBLIC WORKS OF THE Cm' of lcs Angelss C81fomia AUG Execu~cer Board of Pub~ic Works REQUEST FOR AUTHORITY TO ISSUE A NOTICE OF AWARD TO CAROLLO ENGINEERS, INC. (CONTRACT NO. C ] FROM THE BUREAU OF SANITATION PRE-QUALIFIED ON-CALL CONSULTANT SERVICES list FOR SPECIALIZED AND ExPERT SERVICES FOR PROPOSITION 0 PROJECTS OPTIMIZATION IN RESPONSE TO TASK ORDER SOLICITATION ITOS) TOS-SN-39 RECOMMENDATION Authorize the Director of the Bureau of Sanitation (LASAN) or his designee to issue a Notice of Award to a consulting firm, Carollo Engineers, Inc. (Carollo) [Contract No. C from the Pre-Qualified On-Call Wastewater, Stormwater, and Solid Resources Consultants List to provide technical and expert services for Proposition 0 Projects Optimization {TOS-SN-39). The cost of the Carollo Task Order is $546,415. The term of engagement of this TOS is one (1) year effective August 1, 2015 with two (2) two-year renewal options. TRANSMITTALS 1. Copy of the Pre-Qualified On-Call Consultant List at time of distribution of the Task Order Solicitation {TOS) and the name of the firm who submitted a proposal for the Task Order. 2. Copy of TOS-SN-39 Specialized.and Expert Services for Proposition 0 Projects Optimization. 3. Copy of Board Report for TOS S60, adopted on June 18, DISCUSSION On-Call Contract Background On January 13, 2012, the Board of Public Works {BPW) authorized LASAN to advertise and issue a Request for Qualifications (RFQ) to provide engineering consulting services on a prequalified as-needed basis and negotiate a personal services contract with each of the selected firms. On August 4, 2014, the BPW executed 5-year contracts with an optional5-year extension with 25 consulting engineering firms. Task Order Solicitation On June 24, 2015, LASAN issued TOS-SN-39 to all 25 primary consulting firms on the prequalified list {Transmittal No. 1). On July 15, 2015, only one Task Order proposal was submitted by Carollo Engineers Inc. Board of Public Works Meeting - December 19, PAGE 38

39 BUREAU OF SANITATION BOARD REPORT NO. 1 AUGUST 12, 2015 Page2 Project Background The Prop 0 projects are new and unique with multi-purpose benefits including water supply, water quality, flood reduction, storm water reuse, and recreation opportunities and are designed to improve water quality in the City. These projects have enjoyed tremendous community support through stakeholder-driven processes. The community has also placed a high expectation on their investment for the projects to ensure the effectiveness of the constructed projects in meeting the Prop 0 objectives which is improving water quality. The eleven (11) Prop 0 projects that are part of this TOS have already been constructed. Upon construction, the projects require an "optimization period" to ensure that the project elements are working in an optimal manner to assist in meeting water quality requirements. It is during this optimization phase that a balanced approach between hydraulic, vegetation and treatment elements is established. Because this optimization phase was not able to be completed under TOS S60 due to the previous Pre-Qualified On-Call Consultant contract that expires in August 2015 (Transmittal No. 1), LASAN is soliciting a consultant to continue the as-needed work for this phase under this new TOS-SN-39 (Transmittal No. 2) which is under the new Pre-Qualified On-Call Consultant list contract executed in August It is imperative to continue with the optimization phase of these projects both to ensure that these Prop 0 investments meet the expected outcome by the voters, which is improved water quality, as well as to establish proper protocols during this phase for long term sustainability of these projects. Scope of Services This TOS is intended for a qualified firm to continue performing all work (as needed) associated with the Optimization of the Prop 0 projects that was begun under TOS S60. The technical and expert services provided by the firm will assist the LASAN Watershed Protection (WPD) to properly and adequately optimize these Prop 0 projects. The services include but are not limited to in order to successfully complete the optimization requirements: Task 1. Confirm Natura! Treatment System (NTS) Intent and Site Conditions Task Review Design Documents Task Conduct Site Inspection Task Confirm Water Quality Conditions and Requirements Task 1.4- Confirm Site Hydrology and Climate Conditions Task Document NTS Intent and Conditions Task 2. Conduct NTS Monitoring Task Review NTS Performance Task Observe and Train Operation and Maintenance Personnel Task Perform Water Quality Monitoring Task Documents NTS Monitoring Board of Public Works Meeting - December 19, PAGE 39

40 BUREAU OF SANITATION BOARD REPORT NO. 1 AUGUST 12, 2015 Page3 Task 3. Annual Reports Task 4. Operations Management Manuals The term of engagement is one year with the option of renewal for two 2-year tenns. Record of Selection A selection panel of City employees from the Watershed Protection Division of the Bureau of Sanitation evaluated Carollo Engineers' proposal according to the following selection criteria: Ability to provide services Work Experience in providing services to similar projects The value that the consulting team offers to the City in contrast to the costs associated with this work The panel recommends awarding the contract to Carollo Engineers Inc. because its proposal met all City requirements; furthermore, it is in the City's best interests to continue the optimization services begun by Carollo Engineers Inc. under TOS 860. Contract Negotiation The notice of Selection was issued to Carollo Engineers Inc. on July 20, Sanitation negotiated with Carollo Engineers Inc. and agreed to the Scope of Services, budget and contract duration as discussed herein. BUSINESS INCLUSION PROGRAM (BIP) This task order is subject to the BIP requirement. The City has set anticipated participation levels (APL) as follows: 18% MBE, 4% WBE, 25% SBE, 8% EBE, and 3% DVBE. Gend~r/Ethnicity Codes: AA = African American HA = Hispanic American SM = Subcontinent Asian American APA = Asian Pacific American C=Caucasian NA=Native American M=Male F=Female Carollo has pledged participation levels of 21.6 percent for MBE, 21.6 percent for SBE, 21.6 percent for EBE, and 53.2 percent for OBE. Carollo pledged to use the following MBE/VV"BEISBEIEBEIDVBE/OBE subconsultant firms for this Task Order as shown in the following table. Board of Public Works Meeting - December 19, PAGE 40

41 BUREAU OF SANITATION BOARD REPORT NO. 1 AUGUST 12, 2015 Page r ,----1 TABLE 1: MBEJWBE/SBE/EBEIDVBE/OBE Subconsultants Utilization MBEIWBE/ PRIME or GENDER/ SBE/EBE/ I ~... ~ i ORT~::($) I SUBCONSUL TANTS ETHNICITY DVBE/OBE l ORDER J AMOUNT r Carollo Engineers N/A Prime, 25.2%-r---$ California Watershed Engineering SAA MBEISBEIEBE I j 21. 6~_j j)_1_:!_7' 996 _l GeoSyntec N/A OBE % l $ I - ~ The Pond Company N/A OBE i 17.4% i $95,000! CH2M Hill Engineers, Inc. - NIA OBE,,. i 18.3% : $1oo ~- Psomas NlA OBE i '.v~~) ':!~' :-<:7!":~- ~.;;,!....-$.. "~:. "... ~ i '"'t' 1.3% $7,301.. I i I ~tal MBE Parlicopatoon ' 21.6% I $117,9~ TOtal ~BE Participation !_ -~1.6 ~ I ~-$11?,"99~--- 1 Total EBE Participation! % i---!1_!?,9!~-~ I Total OBE Participation I 53.2% $290,931 I l Total' MBEfSBEIEBEIOBE Participation 74.8% $408,927 [TotaTcaroiro.. tprrm-;;-partieip-8ii.on s.2% $137,487 r-:: l.c-----lf-----'---= i Proposed!_ask Order Totaf j 1_0_0._0_%--~... $_54_6...:.,_41_3, Contractor Performance Evaluation In accordance with the City of Los Angeles Administrative Code, Division 10, Chapter 1, Article 13, the appropriate City personnel responsible for the quality control of this personal services contract shall submit Contractor Performance Evaluation Reports to the Bureau of Contract Administration, Special Research & Investigation Section upon termination of the Contract. STATEMENT AS TO FUNDS There is no impact to the General Fund. The total funding for this project is not to exceed the amount of $546,415. Funding for Fiscal Year in the amount of $546,415 will be made available in the "PROP 0 OPTIMIZATION" Fund, Fund No. 16T, Account 50KYAF, BFY The contract contains a "Financial Liability Clause" that states that "the City's liability under this contract shall only be to the extent of the present City appropriation to fund the contract. However, if the City shall appropriate funds for any succeeding years, the City's liability shall be extended to the extent of such appropriation, subject to the terms and conditions of the contract." Board of Public Works Meeting - December 19, PAGE 41

42 BUREAU OF SANITATION BOARD REPORT NO. 1 AUGUST 12, 2015 Pages ~, VICTORIA A S TJAGO, 9/rertor "'f g::~~ of Accounting. ~flf l ~!&1 /._6 v j(j ft F Prepared by: Wing Tam (213) Board of Public Works Meeting - December 19, PAGE 42

43 TRANSMITTAL 2 CITY OF LOS ANGELES/DEPARTMENT OF PUBLIC WORKS/BUREAU OF SANITATION ON-CALL CONSULTANT SERVICES CONTRACT NO. C TASK AGREEMENT FORM (TAF) CAROLLO ENGINEERS INC (PRIME CONSULTANT) TOS SN-39 Amendment #1: Specialized and Expert Services for Proposition 0 Projects Optimization Budget: $ Revised Budget $505,572 LASAN TOS SN-39 Manager: Notice-to-Proceed (NTP} Date: August 1, 2015 NTP Date for Amendment #1: oq /30/zo Is- Wing Tam {213) Consultant TOS SN-39 Manager: )om West (213} A. BASIS OF INITIATION OF AMENDMENT #1 The Watershed Protection Division plans to use the services of a consultant or consultant team to continue conducting specialized and expert services for Proposition 0 Projects Optimization. The consultant will examine as needed physical, chemical, and biological characteristics of the Proposition 0 projects; prepare operations management manuals that will establish proper protocols for long-term sustainability of the completed projects; and provide training to City staff on optimizing the performance of the projects. This TOS SN-39 is a continuation of TOS 560. Upon final invoice absorbed on additional amount of $40, for TOS 560, as a consequence, we are reducing the budget of this TOS SN-39 by the corresponding amount. B. SCOPE OF WORK Scope of work is the same as original TAF. C. SCHEDULE FOR COMPLETION OF WORK The tenn of engagement of this TOS is one (1) year effective August 1, 2015 with two (2) two-year renewal options. The revised cost of this TOS is $505,572. D. SUBCONSULTANTS UTILIZATION Per attached Schedule B-Task Work Order List of Sub-consultants Due to the cost ceiling decreased, the dollar amount for MBEISBE/EBE subconsultant, California Watershed Engineering, also has been decreased. However, its percentage of 21.6% that Carollo pledged is still the same as in original T AF. Consultant shall not change any of these designated sub-consultants nor shall Consultant reduce their level of effort without prior written approval of the City provided that such approval shall not be unreasonably withheld. E. COST REIMBURSEMENT Hourly Billing Rates for Consultant's and subconsultants' employees are remained the same as ~ n original TAF. Page 1 of2 I ---~---- Board of Public Works Meeting - December 19, PAGE 43

44 F. ADDITIONAL WORK As the project progresses it may become necessary to include additional task into the scope of services. Any such additional task will be negotiated and agreed upon before the services can be rendered. G. CONSULTANT PRINCIPAL AND STAFF ASSIGNMENTS The following consultant staff will be assigned to work on this assignment. Consultant may not substitute staff without permission from LASAN Project Manager. Principal-in-Charge/Project Manager: Project Engineer: Pavitra Rammohan Tom West H. SIGNATURES Work performed under this TAF is governed by Contract No. C , between the City of Los Angeles and Carollo Engineers Inc. (Consultant). LASAN Watershed Protection Division and the Consultant agree to the above stated terms of this TAF. The terms of this TAF can only be modified by written agreement of the LASAN Project Manager. LASAN Project Manager: Consultant's Principal-in-charge: LASAN On-Call Contract Manager: Date: 9 6!/w; ~ I oate: 9/ z z-;hs Date: -..!j//z_j.,/1 L 7 Date: ~/;c/t{ Distribution: Master Files Consultants Shahram Kharaghani, WPD Wing Tam, WPD Ali Poosti, WESD Abdulsamad Danishwar, WESD Scott Hare, WESD Thu-Van Ho, WESD Judy Figueroa, WESD Qiang (Mike) Yu, CCU Page 2 of 2 Board of Public Works Meeting - December 19, PAGE 44

45 Amendment #1 SCHEDULER TASK WORK ORDER LIST OF SUBCONSULTANTS (NOTE: COPY TIDS PAGE AND ADD ADDITIONAL SHEETS AS NECESSARY, SIGN ALL SHEETS) Project Title Proposition 0 Projects Optimization Work Order Number TOS SN-39 Contractor Address 707 Wilshire Boulevard, Suite 3920 Carollo Engineers Los Angeles, CA Contact Person Phone/Fax Pavitra Rammohan LIST OF ALL SUBCONSULTANTS (SERVICE PROVIDERS/SUPPLIERS/ETC.) NAME, ADDRESS, TELEPHONE NO. OF DESCRIPTION OF MBE/WBE/ CAL TRANS/ DOLLAR VALUE SUBCONSULTANT WORK OR SUPPLY SBEIEBE/ CITY/MTA OF DVBE/OBE CERT.NO. SUBCONTRACT California Watershed Engineering (CWE) Optimization MBE/SBE/ - $109,192 Monitoring EBE Pond Company Optimization OBE - Park PSOMAS Design Review OBE - $7,301 Support Geosyntec Project Optimization OBE - $71,027 CH2M HILL Project Optimization OBE - $80,048 PERCENTAGE OF MBE/WBE/SBE/EBE/DVBE/OBE PARTICIPATION DOLLARS PERCENT * TOTAL MBE AMOUNT $ 109, % ~v A~~\C~~~L-~ Signature of Person Completing tbls Form TOTAL WBE AMOUNT $ % Pavitra Rammohan * TOTAL SBE AMOUNT $ 109, % Printed Name of Person Completing this Form * TOTAL EBE AMOUNT $ 109, % TOTAL DVBE AMOUNT $ % Lead Engineer 9/17/2015 TOTAL OBE AMOUNT $ 268, % Title Date BASE BID AMOUNT $ 505,571 MUST BE SUBMITTED PRIOR TO THE ISSUANCE OF THE NOTICE TO PROCEED * NOTE: The same firm (CWE) qualifier for MBE/SBE/EBE. Rev /07 (Public Works RFQ - BAVN) Board of Public Works Meeting - December 19, PAGE 45

46 TRANSMITTAL 3 CITY OF LOS ANGELES/DEPARTMENT OF PUBLIC WORKS/BUREAU OF SANITATION ON-CALL CONSULTANT SERVICES CONTRACT NO. C TASK AGREEMENT FORM {TAF) CAROLLO ENGINEERS INC (PRIME CONSULTANT) TOS SN-39 Amendment #1: Specialized and Expert Services for Proposition 0 Projects Optimization Budget: $546,415 Revised Budget: $ LASAN TOS SN-39 Manager. Consultant TOS SN-39 Manager. Notice-to-Proceed (NTP} Date: August NTP Date for Amendment #1: OCI /30/2.0 I 5""" I Wing Tam (213) Tom West (213} A BASIS OF INITIATION OF AMENDMENT #1 The Watershed Protection Division plans to use the services of a consultant or consultant team to continue conducting specialized and expert services for Proposition 0 Projecis Optimization. The consultant will examine as needed physical, chemical, and biological characteristics of the Proposition 0 projects; prepare operations management manuals that will establish proper protocols for long-term sustainability of the completed projects; and provide training to City staff on optimizing the performance of the projects. This TOS SN-39 is a continuation of TOS S60. Upon final invoice absorbed on additional amount of $40, for TOS S60, as a consequence, we are reducing the budget of this TOS SN-39 by the corresponding amount. B. SCOPE OF WORK Scope of work is the same as original TAF. C. SCHEDULE FOR COMPLETION OF WORK The term of engagement of this TOS is one (1) year effective August 1, 2015 with two (2) two-year renewal options. The revised cost of this TOS is $505,572. D. SUBCONSUL TANTS UTILIZATION Per attached Schedule B - Task Work Order List of Sub-consultants Due to the cost ceiling decreased, the dollar amount for MBEISBE/EBE subconsultant, California Watershed Engineering, also has been decreased. However, its percentage of 21.6% that Carollo pledged is still the same as in original TAF. Consultant shall not change any of these designated sub~nsultants nor shall Consultant reduce their level of effort without prior written approval of the City provided that such approval shall not be unreasonably withheld. E. COST REIMBURSEMENT Hourly Billing Rates for Consultant's and subconsultants' employees are remained the same as in original TAF. Page 1 of2 Board of Public Works Meeting - December 19, PAGE 46

47 F. ADDITIONAL WORK As the project progresses it may become necessary to include additional task into the scope of services. Any such additional task will be negotiated and agreed upon before the seivices can be rendered. G. CONSULTANT PRINCIPAL AND STAFF ASSIGNMENTS The following consultant staff will be assigned to work on this assignment. Consultant may not substitute staff without permission from LASAN Project Manager. Principal-in-Charge/Project Manager: Project Engineer: Pavitra Rammohan Tom West H. SIGNATURES Work perfonned under this TAF is governed by Contract No. C , between the City of Los Angeles and Carollo Engineers Inc. (Consultant}. LASAN Watershed Protection Division and the Consultant agree to the above stated terms of this TAF. The terms of this TAF can only be modified by written agreement of the LASAN Project Manager. LASAN Project Manager: Consultant's Principal-in-charge: LASAN On-Call Contract Manager: oate: '! Jzvj t.5 Date:Sft;;/ r I oate: _l~/zr/tr Distribution: Master Files Consultants Shahram Kharaghani, WPD Wing Tam, WPD Ali Poosti, WESD Abdulsamad Danishwar, WESD Scott Hare, WESD Thu-Van Ho, WESD Judy Figueroa, WESD Qiang (Mike) Yu, CCU Page 2 of2 Board of Public Works Meeting - December 19, PAGE 47

48 Amendment #1 SCHEDULEB TASK WORK ORDER LIST OF SUBCONSUL T ANTS (NOTE: COPY THIS PAGE AND ADD ADDITIONAL SHEETS AS NECESSARY, SIGN ALL SHEETS) Project Title Pro osition 0 Pro' ects Optimization Work Order Number TOS SN-39 Contractor Address 707 Wilshire Boulevard, Suite 3920 Carollo Engineers Los Angeles, CA Contact Person Phone/Fax Pavitra Rammohan LIST OF ALL SUBCONSULTANTS (SERVICE PROVIDERS/SUPPLIERS/ETC.) NAME, ADDRESS, TELEPHONE NO. OF DESCRIPTION OF MBEIWBE/ CAL TRANS/ DOLLAR VALUE SUBCONSULTANT WORK OR SUPPLY SBEIEBE/ CITY/MTA OF DVBE/OBE CERT.NO. SUBCONTRACT California Watershed Engineering (CWE) Optimization MBE/SBE/ - $109,192 Monitoring EBE Pond Company Park I OBE - $110,188 PSOMAS Design Review OBE - $7,301 Support Geosyntec Project Optimization OBE - $71,027 CH2M HILL Project Optimization OBE - $80,048 PERCENTAGE OF MBE/WBE/SBEIEBE/DVBE/OBE PARTICIPATION DOLLARS PERCENT * TOTAL MBE AMOUNT $ 109, % ~V -~ ~~ \("""',j'~ C-- Signature of Person Completing tbis Form TOTAL WBE AMOUNT $ % Pavitra Rammohan * TOTAL SBE AMOUNT $ % Printed Name of Person Completing this Form * TOTAL EBE AMOUNT $ 109, % TOTAL DVBE AMOUNT $ % Lead Engineer 9/17/2015 TOTAL OBE AMOUNT $ 268, % Title Date BASE BID AMOUNT s 505,571 MUST BE SUBMITTED PRIOR TO THE ISSUANCE OF THE NOTICE TO PROCEED * NOTE: The same firm (CWE ) qualifier for MBE/SBE/EBE. Rev. 10/17/07 (Public Works RFQ- BA VN) Board of Public Works Meeting - December 19, PAGE 48

49 AGENDA ITEM (4) BPW CD All TASK FOR SOLICITATION AMENDMENT NO. 1 FOR SN-2 - TETRA TECH, INC. BROWN AND CALDWELL, AND CDM SMITH, INC. Recommending the Board: AUTHORIZE the Director of the Bureau of Sanitation or his designee to issue Amendment No. 1 to the existing Task Order Solicitation (TOS) SN-2, increasing the total budget authority from $4,000,000 to $8,000,000, to provide technical sewer planning support services, as follows: 1. Tetra Tech, Inc. - TOS SN-2A - Sewer Planning and Technical Support Services, in an amount not to exceed $2,600,000; 2. Brown and Caldwell - TOS SN-2B- Public Outreach and Geographical Information System Enterprise Support, in an amount not to exceed $2,800,000; 3. COM Smith, Inc. - TOS SN-2C - Sewer Condition Assessment, in an amount not to exceed $2,600,000. Approval would exercise two of the one-year renewal options for an aggregate contract term of 4 years. (W.O. NO. SZW00033 & SZW00034, C , C , C ) Board of Public Works Meeting - December 19, PAGE 49

50 AGENDA ITEM (5) BPW CD All QUARTERLY ACCEPTANCE REPORT - EMERGENCY SEWER/STORM DRAIN REPAIR Recommending the Board: ACCEPT the 63 sewer and 9 storm drain projects of the Emergency Sewer and Storm Drain Repair Program as indicated in the attached Project Summaries Tables. (Ref JT #1 BCA BOE ) ATTACHMENTS: Description BPW Tr 1 BPW Tr 2 BPW Tr 3 Board of Public Works Meeting - December 19, PAGE 50

51 '' PolA e.,'' TRANSMITTAL NO.1 DEPARTMENT OF PUBLIC WORKS. RIIBJ;:AII QE CONTRACT ADMINISTRATION BUREAU OF ENGINEERING JOINT REPORT NO. I April 2, 2014 ADOPTtU dy 1 Hl: BOARLI PUBLIC WORKS OF THE CITY of Los Angeles California APR C.D. Nos. All Honorable Board of Public Works ADOPT THE STANDARDIZED CONTRACT ACCEPI'ANCE POLICY FOR THE EMERGENCY SEWER AND STORM DRAIN REPAIR CONTRACTS RECOMMENDATIONS 1. Adopt the Standardized Contract Acceptance Policy for the Emergency Sewer and Storm Drain Repairs Contracts to be consistent with current procedures for similar contracts. 2. Direct the Bureau of Contract Administration to report to the Board of Public Works on the status of completed Emergency Sewer and Storm Drain Repair Projects on a quarterly basis. effective upon adoption of this B9ard Report. TRANSMITTAL 1. Sample reporting form for quarterly report to the Board of Public Works. DISCUSSION The Board of Public Works (BPW} has established 5-year construction contracts with prequalified contractors to make necessary and expeditious repairs to damaged sewers and storm drains throughout the City. The Bureau of Engineering (BOE) manages the contracts for Emergency Sewer and Storm Drain Repairs and issues Construction Orders to the contractors to perform emergency work on an as-required basis using a rotational Emergency On-Call Contractor List. For these contracts. the current procedure is for the Bureau of Contract Administration (BCA) to prepare and submit to the BPW a separate Project Acceptance Board Report for each completed Construction Order. This procedure is not consistent with the current standard procedure utilized by other similar specialty contracts; such as the SEWERS and CiSCo Contracts. At the expiration of the SEWERS and CiSCo contracts. the BCAIBOE submit a Summary Contract Acceptance Report to the BPW for their acceptance of the projects completed during the term of the contract(s). Similar to the SEWERS and CiSCo Contract project work. the majority of emergency projects consist of traffic control, sewage bypassing, excavation, shoring, removal and replacement of damaged sewer or stonn drain pipes, reconstruction of damaged or failed wastewater or storm Board of Public Works Meeting - December 19, PAGE 51