Cracking the Code to Evaluate Military Courses and Occupations

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1 Cracking the Code to Evaluate Military Courses and Occupations June 11, 2015 Minnesota State Colleges and Universities The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.

2 Veterans and Family Members Thank you for your Service to our Country 2

3 Minnesota State Colleges and Universities 3

4 Minnesota s Experience: Veterans, Active Military and National Guard Enrollment in Minnesota State Colleges and Universities Change Colleges 4,637 5,634 7,139 7,811 7,680 8,214 7, % Universities 2,140 2,250 2,598 2,833 2,964 3,269 3, % System Totals 6,777 7,884 9,737 10,644 10,644 11,483 11, % 4

5 Creating Infrastructure 2006 Veterans Friendly Policies Academic Admissions Credit Transfer ACE Guidelines Credit for Prior Learning Policy Deployment Policy Campus Veterans Centers Finance Policies Deferrals Residency Tuition 5

6 In the Beginning

7 In the Beginning 2008 Education on State Statutes MnSCU Policy and Procedure Military Branches Military Liaison Officer ACE Evaluation 7

8 State Statute and MnSCU Procedure Recognize courses and award credit for military training based on ACE recommendations 2013 Legislative session: In recognizing courses and awarding educational credits, consideration must be given to academic skills developed in all aspects of the training or service course curriculum, and may not be limited solely to the physical fitness or activity components of the course. 8

9 Military Basics Army = Soldiers Marine Corps = Marines Navy = Sailors Air Force = Airmen Coast Guard = Coast Guardsman 9

10 Military Transcripts Air Force Community College of the Air Force Army, Navy, Marine Corps, Coast Guard JST Joint Services Transcript 10

11 Military Transcripts 11

12 Military Transcripts Remove duplicate credit any same ACE recommendation, look for the highest recommendation Do NOT add the credits together ( = 9 credits upper division Human Resource Management) 12

13 JST Activity Review JST Duplicate credit Pros and Cons What do you feel is missing from the JST? 13

14 ACE Military Guide Online 14

15 Military Branches Curriculum Army Military Occupation Specialty (MOS) 1. Standardized occupation related training 2. Syllabus driven 3. Texts, manuals and references Coast Guard Group and Rating US Military Marine Corps Occupational Field 4. Classroom + field experience 5. Outcome oriented instruction Air Force AFSC Navy Rating or Designator 6. Competency based examination 7. Awarded Occupation 8. Earn levels and ranks through continuing education, experience and performance

16 ACE Military Guide Online 16

17 ACE Military Guide Online 17

18 ACE Military Guide Online 18

19 ACE Military Guide Online 19

20 ACE Military Guide Online 20

21 ACE Military Guide Online 21

22 ACE Military Guide Online 22

23 ACE Military Guide Online 23

24 JST Activity and Application to a Program Administrative Assistant, A.A.S. Business Administration Human Resources Management, B.S. 24

25 Benefits and Barriers What are the BENEFITS to awarding credit? What are the BARRIERS to awarding credit? How do you address and approach both benefits and barriers? BALANCE 25

26 How can we speed this up? Number of Articulated Military Occupations

27 ACE Course Evaluation Overview (1954) Teams of at least 3 subject matter specialists Evaluation materials Course syllabus, training materials, tests, textbooks, technical manuals, examinations Tasks for evaluators 1) Formulation of a credit recommendation 2) Preparation of the course description 100% consensus 27 Source: ACE

28 ACE Occupation Evaluation Overview (1974) Identify skills, competencies, and knowledge Examine materials Official occupation manual, technical manuals, field manuals Interview Servicemembers Tasks for evaluators Identify the learning represented in the occupation Prepare a description of duties, skills, competencies, and knowledge Formulation of credit recommendation 100% consensus 28 Source: ACE

29 ACE Occupation Evaluation Overview 29 Source: ACE

30 ACE Occupation Evaluation Overview 22.7 M 1.5 M 1/50 th or 2% 30,000 MN ¼ or 7,500 enter HE 241 request s 16,000 rccms, 200 pp, 2 min/p 7 hrs/req Per HE = 56 wks FT Per fac 10 req = 2 wks 30

31 USMC 2510 US Navy HR NEC SIMILAR MILITARY OCCUPATIONS US Army 42A 3 Credits Human Resource Management Worksheet Faculty Review Credit/No Credit Decision

32 Approximately 16,312 ACE credit recommendations Unduplicating Accelerating Unduplicated to about 1,110 unique recommendations 93% reduction in redundant reviews; On average 1 decision addresses 14 repetitions Why unduplicate academic credit recommendations? An academic credit recommendation (e.g., 3 credits in introductory computers) will appear in numerous occupations, levels or ranks (e.g. 75 in this instance).

33 Credit 3 MIL OCCUP TITLE Data Chief Rank E6 Credit Description Computer Applications ACE ID MCE Skill Level SSGT 33

34 34

35 55 occupations above with the computer applications recommendation 407 occupations below with the computer applications recommendation 35

36 36

37 Accelerated Decision Making 1. Equivalent to a specific course? e.g., CPTR1104, 3 credits 2. Equivalent to a specific, department or general elective? e.g., TECHT*** for technical elective e.g., PHILT*** for a department elective e.g., ELECT*** more general elective 3. Equivalent to a Minnesota Transfer Goal Area? e.g., GOAL1 or SPCH AREA I 37

38 Accelerated Process Results Twelve colleges Alexandria TCC, Central Lakes College, Dakota County TC, Inver Hills CC, Lake Superior College, Minneapolis CTC, Normandale CC, Northland CTC, Northwest TC, Pine TCC, Riverland CC and St. Cloud TCC Identified 321 academic courses To 30,602 credit recommendations from ACE Associated with 17,003 (2,575 unique) occupations from the Army, Marine Corps, Navy and Coast Guard Accelerated path to graduation for certificates, diplomas and degrees. 38

39 Veterans Education Transfer System Number of Articulated Military Occupations December

40 CAEL Fueling the Race to Postsecondary Success PLA Students had better academic outcomes Graduation rates and persistence Shortened time to earn a degree 40

41 Discussion How to engage faculty? What works? What doesn t work? 41

42 Pre admission transfer decisions 42

43 Showing opportunities to Servicemembers through a widely accessible VETS database 1. Display one by one decisions made in the regular transfer process 2. Complete military occupation reviews in partnership with the Minnesota National Guard and college faculty in related programs 31B - Military Police 42A - Human Resource Specialist 63B - Light Wheel Vehicle Mechanic 68W - Health Care Specialist 3. Trigger an occupational evaluation request based on inquiries from Servicemembers and Veterans 43

44 Veterans Education Transfer System (VETS) 44

45 Veterans Education Transfer System (VETS) 45

46 Veterans Education Transfer System (VETS) 46

47 Veterans Education Transfer System (VETS) 47

48 Veterans Education Transfer System (VETS) 48

49 Veterans Education Transfer System (VETS) 49

50 Veterans Education Transfer System (VETS) eadvising Online Help 50

51 Credit for Prior Learning Deployments Junior Enlisted Credit may be granted on the basis of an individualized assessment of the student Minnesota Transfer Curriculum Goal 8: Global Perspective Goal 9: Ethical and Civic Responsibility First Year Experience Credit for Prior Learning Policy A fee shall not be charged for analysis and awarding of credit for training delivered by the United States military 51

52 Apples to Broccoli or Chairs Conversations with the Veteran/Servicemember How to use skills sets Build into college experience Student Senate Mentor for Other Students 52

53 Waiver vs. Transfer Is waiver equivalent to a course? Do they have to take additional credits? 53

54 Residency vs. Non Residency Residency Requirement 25% of credits must be completed at institution conferring the degree Are military courses and occupations evaluated by faculty considered resident courses? Or are they transfer credits? 54

55 Partnerships Department of Veterans Affairs Workforce Development Agency National Guard Reserve Units ACE CAEL 55

56 JST for Resume Building 56

57 JST for Resume Building Use SMART Goals Specific Measureable Attainable Realistic Timely Accomplishment Statements Action Words Details (tasks and skills) + Outcome/results Accomplishment Statements 57

58 Tasks vs. Accomplishments Task Accomplishment Conduct Convoy Escort Managed Inventory Completed over 300 hours of maintenance and training on personal equipment resulting in over 5,000 miles traveled with equipment failure or personnel injuries Refined previous inventory process resulting in increased process efficiency and 100% accountability for over $500,000 in physical property 58

59 Kuwait Trip March of the 2,700 Soldiers would return from deployment and be unemployed Employment Resource Team 3 Corporate Partners Best Buy US Bank Target 3 Veterans Employment Representatives 1 Higher Education (ME) 1 Minnesota Department of Veterans Affairs (Education Benefits) 1 Minnesota Chamber of Commerce 1 embedded reporter 59

60 Kuwait Trip March % of the 2,700 Soldiers indicated they would return or start college 70% of those decided chose MnSCU MnSCU enrollments prior, during and after deployment 381 (Fall 2010) 47 (Fall 2011) 592 (Fall 2012) 60

61 Kuwait Trip March of the 2,700 Soldiers would return from deployment and be unemployed January 2013 ONLY 35 were still looking for work 61

62 Kuwait Trip March 2012 Intensive and intentional training Invaluable lessons learned from Corporate Partners Trying to replicate for ALL Veterans and Servicemembers Patriots Network Minnesota 62

63 Lessons Learned Since 2008 If I knew then what I know now Find Champions Become an ACE evaluator It takes TIME Military Evaluations 1 st then other areas of PLA 63

64 Contact Information Gina Sobania

65 30 7th St. E., Suite 350, St. Paul, MN (651) (800) (651) Consumers with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.