Harvey Jones. Savannah Sapienza

Transcription

1 Harvey Jones Florida Department of Law Enforcement Savannah Sapienza Florida Division of Emergency Management

2 How do you get help? Mutual Aid Agreements What are they? Types of Mutual Aid Agreements How does EMAC work? Reimbursement Logistics

3 In a local emergency or day to day operations there are mutual aid agreements in place at the local level copies are available on CJNET/Mutual Aid. When a situation expands Florida Sherriff s Association Florida Police Chief s Association State EOC activation

4 Three types 1. Voluntary Cooperation 2. Operational Assistance 3. Combined Copies maintained on the Mutual Aid website on CJNET, also templates for all three types on same website

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8 Activated when an incident or event exceeds the local capabilities, accompanied by a state executive order. ESF 16/Law Enforcement responds to county requests for state law enforcement.

9 Harvey Jones Florida Department of Law Enforcement

10 Presented by the Florida Division of Emergency Management

11 Emergency Management Assistance Compact Agreement between Governors to share resources and assets across state lines during times of disaster and emergency Nationally adopted All 50 states, Puerto Rico, Guam, U.S. Virgin Islands and District of Columbia Ratified by Congress State to state only

12 What EMAC Does: Maximizes use of all available resources across state lines Coordinates deployment of resources within an assisting state Expedites and streamlines delivery of assistance between member states What EMAC Does Not Do: Replace federal support Alter operational direction and control Endorse self-deployment

13 Efficiency Single document REQ-A Legal Liability and workers compensation Assisting states guaranteed to be reimbursed Flexibility Any resource can be deployed Reciprocity of licenses and certifications Can be used for real events and training/exercises Speed Resources can be found and deployed quickly via EMAC Operations System Resources can be deployed via verbal agreement- must be followed up with signed REQ-A within 30 days

14 Legally binding agreements Contract for specific terms EMAC uses a three-part document that constitutes a legally binding contractual agreement (REQ-A) Defines what will be reimbursed by the requesting state

15 Requesting State Assisting State (FDEM) State Agency Emergency Coordinating Officers (FDLE) County Emergency Managers (Alachua County EM) Other Agencies and Subordinate Units (FHP, FWC, Capitol Police) County Agencies (Alachua County Sheriff s Office, Gainesville Police Department)

16 Requests and offers for assistance must go through FDEM Self deployment and agreements outside EMAC channels are not protected under EMAC law and reimbursement is not guaranteed Reimbursement for self deployment will not be processed by FDEM

17 Deployed personnel should plan to be self sufficient for 3 days unless told otherwise Deployments are 14 days on ground and 2 travel days unless otherwise specified by requesting state All deployed personnel are responsible for their own expenses There are no advance funds from FDEM or the requesting state Daily situation reports must be submitted to FDEM

18 Deployed personnel must carry a copy of the EMAC Mission Order or the REQ-A As a rule- Florida does not send volunteers, contractors or private enterprises through EMAC Personnel sent on EMAC missions are agents of the state of Florida and must act accordingly

19 Self deployments are not reimbursable Reimbursement filed through DEM Finance Must have original expense receipts (signed and dated), time sheets/payroll log signed in ink by supervisor, proof of payment (pay stub), EMAC R-2 form (signed by supervisor), Florida Travel Reimbursement Voucher Submitted to FDEM within 45 days of return Reimbursement does not go directly to the team- it goes to the resource provider May take several months to a year

20 Deployed Personnel (Jon Jay) Resource Providers (St. Louis County) Assisting State (MSEMA) Requesting State (FDEM) Deployed Personnel (Jon Jay) Resource Providers (St. Louis County) Assisting State (MSEMA) Requesting State (FDEM)

21 MRPs drastically speed up the offer for assistance by outlining capabilities, assets and associated costs Can be uploaded into the EMAC Operations System MRP templates are available on the EMAC website

22 MRP s are documents that allow resource providers (county or municipal agencies) to describe a resource or capability they may deploy

23 In-state sharing of resources and assets between parties during times of emergency Operates similarly to EMAC, but for in-state resources Parties to the agreement can include counties, cities, educational districts, colleges, universities, special districts, authorities, Native American tribes and community development districts

24 Requests must go through county emergency management agencies Requests can be made orally, but must be followed up in writing within 5 days by the county emergency management agency of the requesting party Requesting party responsible for reimbursement of costs incurred by assisting party

25 Assisting parties responsible for providing insurance for its employees while providing assistance to another party Current agreement is dated August 20, 2007 Not necessary to resign the agreement if your jurisdiction has previously signed If your contact information needs to be updated fill out Form C and submit it to FDEM

26 Requesting party County emergency management agency FDEM or other participating parties All requests for out of state or FEMA resources and assistance must go through FDEM

27 Official EMAC website Training, information, videos, and MRP info accessible to the public ions/emac/index.htm FDEM EMAC and SMAA website Savannah Sapienza, State EMAC Coordinator, FDEM (850)