PERFORMANCE WORK STATEMENT Florida CERFP Vigilant Guard 2015 Role Player Support Short Title: FL CERFP VG March 2015

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1 PERFORMANCE WORK STATEMENT Florida CERFP Vigilant Guard 2015 Role Player Support Short Title: FL CERFP VG March Background: The NGB J3/7 provides the Chief, National Guard Bureau (CNGB) with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or Combatant Commanders. The NGB J3/7 is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. NGB J3/7 ensures these functions are integrated and complementary where appropriate. 2. Objective: This Performance Work Statement establishes performance requirements for contractor tasks necessary to provide Role Player Support and Incident Commander Support. These tasks are broken down into two separate sections of this contract. 3. Contracting Officer s Representative (COR): All contracting actions and/or correspondence should be forwarded through the COR. The COR will act as the Contracting Officer s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or statement of work, and monitoring the progress and quality of the contractor s performance. The COR is NOT an Administrative Contracting Officer (ACO) and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that goes beyond the scope the statement of work in the contract. When, in the opinion of the contractor, the COR requests efforts outside the existing scope of the contract, the contractor shall promptly notify the contracting officer in writing. The contractor under such direction shall take no action until the contracting officer has resolved the issue or has otherwise issued a modification to the contract. In the absence of the Primary COR (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the Primary COR shall be the responsibility of the Alternate COR (if appointed) acting on behalf of the Primary COR. 4. Contracting Officer s Representative (COR): CPT Lee Bruister is the Contracting Officer Representative for inspection and acceptance of deliverables under this task order. The COR is authorized to represent the contracting officer in interpreting the technical requirements of this task order. However, the COR is not authorized to make any

2 commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition. The contractor may contact CPT Lee Jonathon.l.bruister.mil@mail.mil or (cell). 5. Security Procedures at Camp Blanding Joint Training Center (CBJTC): Contractor shall provide the information requested on the CBJTC Contractor s Security Checklist for each employee accessing CBJTC. This form will be completed and forwarded by the contractor upon award of this contract. Contractor personnel shall have valid state issued picture identification in their possession at all times while on the installation. Contractor can visit CBJTC website to review the security and operation policies while working at CBJTC Vehicles will be subject to search while on CBJTC. Role Player Support Short Title: FL CERFP VG March Deliverables: The contractor shall provide materials and services to accomplish all tasks outlined in this Performance Work Statement throughout the period of performance of the contract. The contractor shall prepare for and be willing to participate in planning conferences and telephonic, in process reviews (IPR s) when required or directed (See Annex A) The contractor shall provide support IAW this PWS for the following exercise: FL CERFP EXEVAL and Operation Integration. Training will continue during inclement weather. The contractor will provide after actions report to the FL CERF-P and Director, Joint Directorate of Military Support (JDOMS) (due NLT 15 days following exercise support) that summarizes conduct of support, planning factors and

3 lessons learned. The contractor will provide training support as listed below: March 2015 ( ) for 8 hours of operational support and 10 March 2015 ( ) 4 hours of operational support for a total of period of 20 hours of Role Player Support over a period of 3 days. Operational Period 1: March 2015 Operational Period 2: March 2015 Operational Period 3: March 2015 General: Set up and operate a temporary Fixed role player support site to include: o Tables o Chairs o Heat / cooling areas based on weather conditions Provide a holding site / break area o Water o Meals o Tables o Chairs o Heat / cooling areas based on weather conditions Provide role players transportation support to and from: o Training areas o Parking lots o Breaks /meals areas Establish a system / plan for Communications with Exercise Planner and Exercise Control. Provide point of contacts and obtain radios. The contractor is responsible at all times for their staff, employees and role players. Screen role players for prior medical issues due to the rigors of training requirements.

4 Provide role player orientation and mandatory safety training prior to their participation. Role layers are NOT required to have moulaged injuries. Casualty Feeder cards with various injuries relative to collapsed structures in a CBRN environment shall be accompany each role player for each iteration. Follow all applicable federal, state, and local safety regulations. Liability and/or Usage agreement may be required for access to training site. Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location. Ensure staff, employees and role players shall park only in designated areas. Use government provided identification badges (if required). Role players must have one form of state/federal ID to enter federal facility. Role players will report to the flag pole, located directly in front of the front gate. The contractor is responsible for getting everyone to the training area (i.e. buses, etc.) Provide Exercise Planners an accurate number of role players presentations to pass through the Decon line according to Ambulatory and Non-Ambulatory iterations. Casualty Role Players Support UDB: 50 casualty role players shall be moulaged and available for placement at site from hours. Casualty iterations and injury types will be based off of collapsed structure injuries in a CBRN environment, but no less than three (3) iterations during the operational period. Provide role players (actors) in accordance with specifications (quantity, locations, time and conditions) for each of the operational periods. Provide an on-site manager, expert, for assuring quality of moulage treatments. The numbers of artisans are based on your needs to provide the number of presentations. Provide exercise scenario specific moulage for casualty role players with the following types of medical issues: Multiple Compression Wounds, Geriatrics, Trauma, Chest Pain, Crush, Burn, Hot/Cold, and Panic (mental other), Chemical, PTSD, Pediatrics -- Ambulatory and Non-Ambulatory. Provide causalities IAW injury list, provide exercise scenario specific Mass Casualty Cards (water proof) and provide injury specific acting instructions/coaching for all casualty role players. Provide patient flow rates in accordance with exercise scenarios and schedule of

5 exercise events. Role players will be transported to the appropriate sites in accordance with exercise timelines and suspenses. Provide all materials, to include cut away clothing for a minimum of one rotation for each operational period along with casualty feeder cards for each role-player. Cut away clothing and casualty feeder cards will be consolidated at the end of each operational period and left on site to be disposed of by the contractor IAW proper disposal guidelines. Ensure all role players have appropriate skin tight undergarments (swim suits) Role players will be processed through decontamination lanes and decontaminated IAW proper decontamination guidelines (water only for exercise purposes). Provide person(s) to move items taken from casualty role players at start of Decon to the end of Medical treatment holding area such as shoes. Role players should be limited to personal items such as wallets, cell phones, etc. that should not come into contact with water during decontamination procedures. Ensure timely pickup of role players once they have passed through medical holding to maximize the recycling and iteration process. Role players will get extremely wet and prop clothing will be cut off during decontamination procedures. Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements. Subject Matter Expert Support SMEs should possess as many of the following characteristics as possible: Well groomed Willing to work until mission is complete Understanding of first response agencies and their capabilities Understanding and capabilities of WMD-CSTs, CERFP, FSRT, and HRF teams HSEEP Certification Planning and Decision making capabilities Understanding of Municipal Government & Internal departments and capabilities Understanding of State USAR and Regional Task Force Teams(how they function & capabilities) Emergency Management expertise Emergency Operations Center experience (actual working experience) Good interpersonal skills Ability to speak and articulate to Command level personnel

6 Writing and Computer skills a must Performance Standards: Provide Incident Commander / Subject Matter Expert support, during exercise periods. Have knowledge of how state emergency response plans and regional response plans are implemented and understand the importance of decontamination procedures. 2. Period of Performance: March Place of Performance: Camp Blanding, FL FL CERFP Vigilant Guard Security Requirements: Clearance Requirements: None The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or the contractor s personnel or to which they may have access may subject the contractor and/or the contractor s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the installation security requirements. GENERAL INVOICE PREPARATION & SUBMITTAL INSTRUCTIONS: An invoice is a written and/or electronic request for payment under the contract for supplies delivered or for services rendered. In order to be proper, an invoice must include, as applicable, the following: a. Name and address of the contractor b. Invoice Date c. Contract Number, or other authorization for supplies delivered or services performed (including order number and contract line item number) d. Name and address of contractor official to who payment is to be sent (must be the same as that in the contract or on a proper notice of assignment)

7 e. Name (where practical), title, phone number and mailing address of person to notified in the event of a defective invoice. f. Any other information or documentation required by other requirements of the contract (such as evidence of shipment) g. Invoices should match terms and CLIN structure of the contract for ease of payment by Defense Finance and Accounting Service (DFAS). h. Invoices shall be processed for approval and payment within 5 working days of the completion of work. i. Receipt of payments by a representative of the contractor s designated bank shall constitute a full accord and satisfaction of the Government s obligation under the contract to the extent of the amount of the payment made. j. This contract requires invoice submittal in accordance with Wide Area Workflow (WAWF). Submit one electronic original of all invoices to DFAS. IMPORTANT: DFAS must receive electronic submittal from the contractor in compliance with DFARS The COR(s) will certify all invoices for payment. For payment inquiries after submittal, please contact the DFAS Customer Service Desk or visit the Vendor Pay Inquiry System at the following web address:

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